How to write a letter of request for funding

Specificity
The applicant should make sure the letter is as specific as possible. Many people tend to only go through important information and not necessarily into every detail. If the letter is not straight to the point, it might bore the person, which could make him/her to do away with it before getting to all the necessary details. The letter should specify details such as the name of the project or organization that requires funding, the number of people the fund will help and the amount being requested.

Priority
If the funding agency focuses on the projects that empower women, for example, the application should request for funding on programs related to women activities. To be sure of the funding agency’s priorities, it is necessary to carry a due diligence on their website. This will provide background information on how and what kind of projects they fund, their vision and mission, and the goals they want to achieve. The letter will only attract their attention if it talks about a project related to their focus and priorities.

Simplicity

With so much work, most people do not have time to read through lengthy letters. A letter that contains brief and simple information saves time and is easy to understand. The letter should state the requirements in a simple, short and understandable way to give the funding agency an easy reviewing time on the information. If the applicant uses long sentences, it might confuse the reader and end up stating the information that might not be necessary or perceived as out of context.

Evidence
The funding agency wants to be sure that the project they are funding is realistic, or it’s something that is going on already and that they are not being conned. If the project to be funded is already taking place, the applicant should give examples of previous work and how the funding will come into play in advancing what is already started. If it is yet to start, it should be stated so and all the necessary information provided. Sometimes, it might be necessary to provide a website that gives details about the project. The website may include the history, mission and vision of the project. Therefore, providing the funding agency with all the necessary information is important.

Formal language
Do not write a letter requesting for funding using words that seem like the funding is an entitlement or a right. Use a formal tone, and avoid using inappropriate languages such as jargons. If the writer uses abbreviations in the letter, he should ensure they are identified in the first sentence. Informal language portrays that the author or requester is not serious about the funding hence, nullifying their chance of being awarded the funds.

Budgeting
On the other hand, the funding agency should be made aware of how much it will cost them and how the money will help. The funding will only take place if the budget is specific and accurate. The budget should not contain any non-specific costs such as miscellaneous.