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Snapshot
We are seeking a proactive, detail-oriented Executive Assistant to support up to two leaders. You'll manage their complex schedule, build strong relationships, anticipate needs, and ensure seamless execution of key tasks. This role would suit someone who thrives in fast-paced, changeable environments and who has previous experience working with senior leaders in global organisations.
About Us
Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we’re a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.
We are seeking an exceptionally capable Executive Business Partner to work with two senior leaders. Paramount to this role will be ensuring their time is optimised and they can lead effectively within the GDM. You'll work closely with partners to ensure seamless coordination and execution of their strategic focus areas.
The Role
- Proactively manage complex schedules to ensure priorities are reflected, scheduling conflicts are minimised, and travel is highly efficient.
- Build and maintain a trusted working relationship with each leader, alongside building effective relationships with their team and key stakeholders.
- Act as the “gateway” and point of contact, to help maintain strong connections with ExCo, Board leads, and others, fostering collaboration with diverse internal and external stakeholder group.
- Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies.
- Collate and track actions and deliverables.
- Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
- Develop a strong working relationship with each leader: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
- Draft and send out team communications.
- Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.
- Arrange domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
- Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.
- Act as a point of contact, dealing with incoming requests, requiring heavy email correspondence.
Key responsibilities:
You are a resilient EBP, with experience working in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.
- You will have extensive experience working in an executive assistant role supporting senior executives and are passionate about supporting and enabling others, motivated by Leader support.
- You are a self starter, highly organised & proactive with a proven track record in diary management, juggling multiple tasks, prioritising effectively and with impeccable attention to detail.
- You adapt quickly to change and thrive under pressure.
- You are comfortable with ambiguity and you anticipate problems with care. By exercising good judgement and discretion, you are able to determine appropriate next steps and problem solve.
- You instinctively act with total discretion and diplomacy and remain calm even in stressful situations.
- You are results-driven and action oriented, able to with both pace and accuracy, taking initiative to deliver exceptional outcomes.
- You are naturally curious; you ask questions to build knowledge and in order to think multiple steps ahead - no job is too big or small.
- You are passionate about our mission, proactive about learning and acquiring knowledge to enhance your experience.
- Solid communicator and active listener; you exhibit a high EQ.
- You are able to build strong relationships across teams and foster trust.
- Experience with Google Suite is preferable but not crucial.
