Create an in-cell dropdown list

Create a dropdown list

1. In Google Sheets, open a spreadsheet.
2. Select the cell or cells where you want to create a dropdown list.
3. Select an option:
   • Enter “@.” In the Menu, under the components section, click “Dropdowns."
     • Tip: You can also insert preset dropdowns for use cases such as "Project status" or "Priority."
   • At the top, click Insert Dropdown.
   • Click Data Data validation Add rule .
   • Right click on a cell Dropdown.
4. On the Data validation rules panel, under "Criteria," select an option:
   • Dropdown from a range: Choose the cells to include in the list.
   • Dropdown: Enter the dropdown value.
     • Click Add another item to add additional dropdown values.
       • Optional: To allow multiple selections in your drop-down menus, select Allow multiple selections.
   • Tip: Remove any leading/trailing whitespace in dropdown options to allow multiple dropdown selections.
5. Optional: If you enter data in a cell that doesn’t match an item on the list, it is rejected. If you want people to be able to enter items not from the list:
   1. Click Advanced options.
   2. Under "If the data is invalid:," select Show a warning.
6. Click Done.

Turn dropdown chip suggestions on or off

1. In Google Sheets, open a spreadsheet.
2. At the top, click Tools Suggestion controls Enable dropdown chip suggestions.

Create a dropdown list on cells with existing data

1. In Google Sheets, open a spreadsheet.
2. Select the cell or cells with existing data.
3. Right-click Dropdown.
   1. If a selected cell includes an existing dropdown, other cell values are appended to the selected dropdown list rule.
   2. Dropdown options are created in the order of ranges that are selected. The order of options goes down columns first, then across rows.
   3. Optional: To add more dropdown values:
      1. Go to the Data validation rules panel.
      2. Under "Criteria," click Add another item.
4. Optional: If you enter data in a cell that doesn’t match an item on the list, it is rejected. If you want people to be able to enter items not from the list:
   1. Click Advanced options.
   2. Under "If the data is invalid:," select Show a warning.
5. Click Done.

Change or delete a dropdown list

Important: If you delete a value with an assigned color from the criteria source range when the dropdown is populated from a range, the value and color will still appear under criteria, but as uneditable. To remove the value from the list, change the source range or any other item’s color.

1. In Google Sheets, open a spreadsheet.
2. Select the cell or cells you want to change, then select an option:
   • Click Data Data validation.
   • Click the dropdown Edit button .
3. Edit the dropdown list:
   • To change the options listed, edit the items under "Criteria."
   • To delete a list, select an option:
     • Click Remove Rule.
     • If cells are empty, select the cells. Then, press the Backspace key.
     • If cells are empty, select the cells. Then, click Edit Delete Values.
   • To change the display style: Click Advanced options. Then, under "Display Style," select either:
     • Chip
     • Arrow
     • Plain text
4. Click Done. If you change the content of the range you select, the changes are made in the list automatically.