Everand Logo

Welcome to Everand!

  • Discover millions of ebooks, audiobooks, and so much more with a free trial

    From $11.99/month after trial. Cancel anytime.

    Digital Document Management A Complete Guide - 2020 Edition
    Digital Document Management A Complete Guide - 2020 Edition
    Digital Document Management A Complete Guide - 2020 Edition
    Ebook223 pages1 hour

    Digital Document Management A Complete Guide - 2020 Edition

    By Gerardus Blokdyk

    ()

    Read preview

    About this ebook

    Who are the digital document management decision-makers? How difficult is it to qualify what digital document management ROI is? Is digital document management dependent on the successful delivery of a current project? How does digital document management integrate with other stakeholder initiatives? Is any digital document management documentation required?

    Defining, designing, creating, and implementing a process to solve a challenge or meet an objective is the most valuable role… In EVERY group, company, organization and department.

    Unless you are talking a one-time, single-use project, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions. Someone capable of asking the right questions and step back and say, 'What are we really trying to accomplish here? And is there a different way to look at it?'

    This Self-Assessment empowers people to do just that - whether their title is entrepreneur, manager, consultant, (Vice-)President, CxO etc... - they are the people who rule the future. They are the person who asks the right questions to make Digital Document Management investments work better.

    This Digital Document Management All-Inclusive Self-Assessment enables You to be that person.

    All the tools you need to an in-depth Digital Document Management Self-Assessment. Featuring 942 new and updated case-based questions, organized into seven core areas of process design, this Self-Assessment will help you identify areas in which Digital Document Management improvements can be made.

    In using the questions you will be better able to:

    - diagnose Digital Document Management projects, initiatives, organizations, businesses and processes using accepted diagnostic standards and practices

    - implement evidence-based best practice strategies aligned with overall goals

    - integrate recent advances in Digital Document Management and process design strategies into practice according to best practice guidelines

    Using a Self-Assessment tool known as the Digital Document Management Scorecard, you will develop a clear picture of which Digital Document Management areas need attention.

    Your purchase includes access details to the Digital Document Management self-assessment dashboard download which gives you your dynamically prioritized projects-ready tool and shows your organization exactly what to do next. You will receive the following contents with New and Updated specific criteria:

    - The latest quick edition of the book in PDF

    - The latest complete edition of the book in PDF, which criteria correspond to the criteria in...

    - The Self-Assessment Excel Dashboard

    - Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

    - In-depth and specific Digital Document Management Checklists

    - Project management checklists and templates to assist with implementation

    INCLUDES LIFETIME SELF ASSESSMENT UPDATES

    Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.

    LanguageEnglish
    Publisher5STARCooks
    Release dateOct 10, 2019
    ISBN9780655989028
    Digital Document Management A Complete Guide - 2020 Edition

    Read more from Gerardus Blokdyk

    Related to Digital Document Management A Complete Guide - 2020 Edition

    Related ebooks

    Business For You

    View More
    View More

    Related podcast episodes

    Related articles

    • UNLIMITED

      Change Sustainability Your ROI Health Check

      Mar 28, 2019

      Change sustainability programs are as unique as each of the workplace projects themselves. They can be developed either to dovetail into the end of a change program where businessas-usual kicks in, or they can be integrated into a prototype rotation

      5 min read

    • UNLIMITED

      Data Security Standards

      Aug 24, 2021

      A lot of engineers like to rail against standards as pointless box-checking and in some cases they are. Especially when it comes to things like PCI-DSS. Fundamentally, any engineer can look at PCI-DSS and say honestly that it’s obvious, and that all

      1 min read

    • UNLIMITED

      Further Insights

      Jun 9, 2021

      From our survey, marketers tell us there is a will to invest in tools to strengthen their analytics measurement and automation. But with challenges in user capabilities and know-how as well as a lack of human resources to deploy such MarTech how can

      4 min read

    • UNLIMITED

      Network monitoring 2022

      Feb 10, 2022

      Network monitoring 2022
      4 min read

    • UNLIMITED

      for A Prescription Privacy

      Jan 15, 2022

      for A Prescription Privacy
      4 min read

    • UNLIMITED

      'Be Learning Agile'

      Dec 23, 2017

      'Be Learning Agile'
      3 min read

    • UNLIMITED

      How To Reduce Medical Errors

      Nov 16, 2019

      In 1999, the Institute of Medicine—an organization regarded as an authority at the intersection of medicine and society—published a report, “To Err Is Human,” which found that up to 98,000 Americans were dying annually from medical errors. Twenty yea

      3 min read

    • UNLIMITED

      Analytics Adolescent Or Mature Metrics Master?

      Jun 25, 2020

      An analytics company that specialise in advanced web analytics, Absolute Analytics, operates on the premise that every business has the right to actionable data and measurable results. From audit stage and set-up to training and reporting, these Alph

      4 min read

    • UNLIMITED

      4 Steps to Leadership

      Sep 1, 2022

      4 Steps to Leadership
      3 min read

    • UNLIMITED

      Measuring Digital Innovation: A Four-Stage Framework

      May 1, 2024

      THE DIGITAL ERA DEMANDS INNOVATION. Every business today — indeed, every organization — must continually adapt to keep up with changing customer expectations, new digital competitors and business models made possible by emerging technologies. For an

      8 min read

    • UNLIMITED

      3 Ways to Increase the Enterprise Value of Your Family Business

      Aug 31, 2022

      Many entrepreneurs focus on revenue, innovation and people to lead their enterprise forward in the future – but business tends to get in the way.  Finding, recruiting and hiring talent, maintaining relationships with key customers and vendors, dealin

      3 min read

    • UNLIMITED

      Jobs Of The Future

      Jan 26, 2023

      Jobs Of The Future
      5 min read

    • UNLIMITED

      Q&A

      May 1, 2023

      Describe the capability that companies like Netflix, UPS, Amazon and Caesars Entertainment have in common. These are all leading firms in their industries with respect to leveraging analytics as a source of competitive advantage. We now have so much

      7 min read

    • UNLIMITED

      The Road Best Travelled

      Feb 25, 2018

      The Road Best Travelled
      3 min read

    • UNLIMITED

      Refreshed Practice Notes By The DIA For All Designers

      Feb 17, 2023

      Over the years, the Design Institute of Australia’s (DIA) Practice Notes have been a helpful resource allowing designers to gain access to vital professional design information. As part of the recent refresh of all DIA resources planned around the la

      3 min read

    • UNLIMITED

      Principles of Technical Leadership

      Mar 1, 2022

      IT staff is more than just a number on a spreadsheet. This information is valuable, but it does not tell the whole story. We’ll also need to know about your team’s project history, current (non-hired) CV, and the skills and positions they have—and wa

      2 min read

    Related categories

    Reviews for Digital Document Management A Complete Guide - 2020 Edition

    0 ratings

    0 ratings0 reviews

    What did you think?

    Tap to rate

    Review must be at least 10 words

      Book preview

      Digital Document Management A Complete Guide - 2020 Edition - Gerardus Blokdyk

      Digital Document Management

      Complete Self-Assessment Guide

      The guidance in this Self-Assessment is based on Digital Document Management best practices and standards in business process architecture, design and quality management. The guidance is also based on the professional judgment of the individual collaborators listed in the Acknowledgments.

      Notice of rights

      You are licensed to use the Self-Assessment contents in your presentations and materials for internal use and customers without asking us - we are here to help.

      All rights reserved for the book itself: this book may not be reproduced or transmitted in any form by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher.

      The information in this book is distributed on an As Is basis without warranty. While every precaution has been taken in the preparation of he book, neither the author nor the publisher shall have any liability to any person or entity with respect to any loss or damage caused or alleged to be caused directly or indirectly by the instructions contained in this book or by the products described in it.

      Trademarks

      Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Where those designations appear in this book, and the publisher was aware of a trademark claim, the designations appear as requested by the owner of the trademark. All other product names and services identified throughout this book are used in editorial fashion only and for the benefit of such companies with no intention of infringement of the trademark. No such use, or the use of any trade name, is intended to convey endorsement or other affiliation with this book.

      Copyright © by The Art of Service

      http://theartofservice.com

      [email protected]

      About The Art of Service

      The Art of Service, Business Process Architects since 2000, is dedicated to helping stakeholders achieve excellence.

      Defining, designing, creating, and implementing a process to solve a stakeholders challenge or meet an objective is the most valuable role… In EVERY group, company, organization and department.

      Unless you’re talking a one-time, single-use project, there should be a process. Whether that process is managed and implemented by humans, AI, or a combination of the two, it needs to be designed by someone with a complex enough perspective to ask the right questions.

      Someone capable of asking the right questions and step back and say, ‘What are we really trying to accomplish here? And is there a different way to look at it?’

      With The Art of Service’s Standard Requirements Self-Assessments, we empower people who can do just that — whether their title is marketer, entrepreneur, manager, salesperson, consultant, Business Process Manager, executive assistant, IT Manager, CIO etc... —they are the people who rule the future. They are people who watch the process as it happens, and ask the right questions to make the process work better.

      Contact us when you need any support with this Self-Assessment and any help with templates, blue-prints and examples of standard documents you might need:

      http://theartofservice.com

      [email protected]

      Included Resources - how to access

      Included with your purchase of the book is the Digital Document Management Self-Assessment Spreadsheet Dashboard which contains all questions and Self-Assessment areas and auto-generates insights, graphs, and project RACI planning - all with examples to get you started right away.

      How? Simply send an email to

      [email protected]

      with this books’ title in the subject to get the Digital Document Management Self Assessment Tool right away.

      You will receive the following contents with New and Updated specific criteria:

      •The latest quick edition of the book in PDF

      •The latest complete edition of the book in PDF, which criteria correspond to the criteria in...

      •The Self-Assessment Excel Dashboard, and...

      •Example pre-filled Self-Assessment Excel Dashboard to get familiar with results generation

      •In-depth specific Checklists covering the topic

      •Project management checklists and templates to assist with implementation

      INCLUDES LIFETIME SELF ASSESSMENT UPDATES

      Every self assessment comes with Lifetime Updates and Lifetime Free Updated Books. Lifetime Updates is an industry-first feature which allows you to receive verified self assessment updates, ensuring you always have the most accurate information at your fingertips.

      Get it now- you will be glad you did - do it now, before you forget.

      Send an email to [email protected] with this books’ title in the subject to get the Digital Document Management Self Assessment Tool right away.

      Purpose of this Self-Assessment

      This Self-Assessment has been developed to improve understanding of the requirements and elements of Digital Document Management, based on best practices and standards in business process architecture, design and quality management.

      It is designed to allow for a rapid Self-Assessment to determine how closely existing management practices and procedures correspond to the elements of the Self-Assessment.

      The criteria of requirements and elements of Digital Document Management have been rephrased in the format of a Self-Assessment questionnaire, with a seven-criterion scoring system, as explained in this document.

      In this format, even with limited background knowledge of Digital Document Management, a manager can quickly review existing operations to determine how they measure up to the standards. This in turn can serve as the starting point of a ‘gap analysis’ to identify management tools or system elements that might usefully be implemented in the organization to help improve overall performance.

      How to use the Self-Assessment

      On the following pages are a series of questions to identify to what extent your Digital Document Management initiative is complete in comparison to the requirements set in standards.

      To facilitate answering the questions, there is a space in front of each question to enter a score on a scale of ‘1’ to ‘5’.

      1 Strongly Disagree

      2 Disagree

      3 Neutral

      4 Agree

      5 Strongly Agree

      Read the question and rate it with the following in front of mind:

      ‘In my belief,

      the answer to this question is clearly defined’.

      There are two ways in which you can choose to interpret this statement;

      1.how aware are you that the answer to the question is clearly defined

      2.for more in-depth analysis you can choose to gather evidence and confirm the answer to the question. This obviously will take more time, most Self-Assessment users opt for the first way to interpret the question and dig deeper later on based on the outcome of the overall Self-Assessment.

      A score of ‘1’ would mean that the answer is not clear at all, where a ‘5’ would mean the answer is crystal clear and defined. Leave emtpy when the question is not applicable or you don’t want to answer it, you can skip it without affecting your score. Write your score in the space provided.

      After you have responded to all the appropriate statements in each section, compute your average score for that section, using the formula provided, and round to the nearest tenth. Then transfer to the corresponding spoke in the Digital Document Management Scorecard on the second next page of the Self-Assessment.

      Your completed Digital Document Management Scorecard will give you a clear presentation of which Digital Document Management areas need attention.

      Digital Document Management

      Scorecard Example

      Example of how the finalized Scorecard can look like:

      Digital Document Management

      Scorecard

      Your Scores:

      BEGINNING OF THE

      SELF-ASSESSMENT:

      Table of Contents

      About The Art of Service8

      Included Resources - how to access8

      Purpose of this Self-Assessment10

      How to use the Self-Assessment11

      Digital Document Management

      Scorecard Example13

      Digital Document Management

      Scorecard14

      BEGINNING OF THE

      SELF-ASSESSMENT:15

      CRITERION #1: RECOGNIZE16

      CRITERION #2: DEFINE:28

      CRITERION #3: MEASURE:43

      CRITERION #4: ANALYZE:57

      CRITERION #5: IMPROVE:73

      CRITERION #6: CONTROL:90

      CRITERION #7: SUSTAIN:103

      Digital Document Management and Managing Projects, Criteria for Project Managers:128

      1.0 Initiating Process Group: Digital Document Management129

      1.1 Project Charter: Digital Document Management131

      1.2 Stakeholder Register: Digital Document Management133

      1.3 Stakeholder Analysis Matrix: Digital Document Management134

      2.0 Planning Process Group: Digital Document Management136

      2.1 Project Management Plan: Digital Document Management138

      2.2 Scope Management Plan: Digital Document Management140

      2.3 Requirements Management Plan: Digital Document Management142

      2.4 Requirements Documentation: Digital Document Management144

      2.5 Requirements Traceability Matrix: Digital Document Management146

      2.6 Project Scope Statement: Digital Document Management148

      2.7 Assumption and Constraint Log: Digital Document Management150

      2.8 Work Breakdown Structure: Digital Document Management152

      2.9 WBS Dictionary: Digital Document Management154

      2.10 Schedule Management Plan: Digital Document Management157

      2.11 Activity List: Digital Document Management159

      2.12 Activity Attributes: Digital Document Management161

      2.13 Milestone List: Digital Document Management163

      2.14 Network Diagram: Digital Document Management165

      2.15 Activity Resource Requirements: Digital Document Management167

      2.16 Resource Breakdown Structure: Digital Document Management168

      2.17 Activity Duration Estimates: Digital Document Management170

      2.18 Duration Estimating Worksheet: Digital Document Management173

      2.19 Project Schedule: Digital Document Management175

      2.20 Cost Management Plan: Digital Document Management177

      2.21 Activity Cost Estimates: Digital Document Management179

      2.22 Cost Estimating Worksheet: Digital Document

      Enjoying the preview?
      Page 1 of 1