Lyst - Code of conduct
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Code of conduct

1. Introduction

At Lyst, operating our business in a sustainable way to ensure the environmental and ethical impacts of our business are suitably managed is one of our core values. Lyst's values guide us when choosing our suppliers and partners. We expect our employees, suppliers and partners to share our values.

1.1 Aim

This is the Lyst Responsible Sourcing Supplier Code of Conduct ("the Code"). It supports the Lyst Responsible Sourcing Policy ("the Policy"). The Policy and the Code outline our sustainability expectations of suppliers and partners and their responsibilities to us.

1.2 Scope

The requirements in this document apply to Lyst's "suppliers"; these are defined as the direct suppliers of products and services across;

  • Goods Not for Resale (GNFR); and
  • Services

As well as Lyst's "partners", our multi-brand retailers and mono-brands that control the supply chain behind their products included on the Lyst platform. These are;

  • Multi-brand retailers: We have a direct partnership with these retailers, they carry various brands, including some of the mono-brands we also partner with indirectly;
  • Mono-brands (direct): These are brands that we have a partnership with directly; and
  • Mono-brands (indirect): These are the individual brands that we are indirectly partnered with through our relationships with the multi-brand retailers but who we don't have direct partnerships with. Our collaboration with the multi-brand retailers leads to an indirect partnership with the mono-brand.

2. Supplier & Partner Responsibility & Accountability

2.1 Compliance Expectations

We expect our suppliers and partners to comply with the Policy and the Code as a part of doing business with Lyst. It is the supplier or partner's responsibility to ensure that the manufacture of all products and supply of services are carried out in compliance with these requirements through their employees and throughout their supply chain.

This document is not intended to be all-inclusive. As a core fundamental requirement, we expect our suppliers and partners to comply with local and international laws applicable to their activities in their locations of operation, including those covering business ethics, health & safety, labour, and environmental responsibility.

2.2 Auditing & Reporting

Where relevant to the products and services supplied, regular independent audits of facilities throughout the supply chain should be carried out and any shortcomings found and acted upon. Compliance with the law is mandatory and Lyst reserve the right to terminate any relationship following any failure to adhere to legal requirements. For cases of non-compliance to the law, the Code or the Policy, Lyst encourages the supplier or partner to implement corrective actions and remedial steps within a reasonable timeframe to be agreed with Lyst. The supplier or partner should also provide Lyst with evidence (on Lyst's request) to show the remedial steps taken.

2.3 Key Requirements
  • Nominate a contact who will provide responsible sourcing information and disclosure as required.
  • Review and become familiar with the Policy, the Code and all other policies referenced from these.
  • Implement the Code into its operations and ensure it is complied with for the duration of the engagement with Lyst.
  • Ensure that their employees and suppliers are made aware of and comply with the Code, being responsible for its own supply chain compliance.
  • Notify Lyst (within a reasonable timeframe) of any non-compliance with the Policy and Code.
  • Complete Lyst's Responsible Sourcing Questionnaire, which assesses compliance with this document, best practice, and regulation, upon request. Proof of audits, good practice and certifications should be provided on request, as from time-to-time Lyst may request to access relevant documentation to assess the supplier or partner audits and practices in compliance with the Code.
  • Agree that Lyst reserves the right to conduct audits and checks for compliance. Outcomes, corrective actions, and any non-conformances from the audits must be rectified, and evidence provided on request, to resolve in agreed timeframes.

3. Business Ethics

We encourage suppliers and partners to prohibit all forms of corruption including extortion, bribery, theft, or other abuse of power that might inappropriately influence any direct, or third party, orders. Offer of items of value that may inappropriately influence or create an improper advantage with a supplier, partner or customer is forbidden.

4. Human Rights, Labour & Modern Slavery

Modern Slavery includes any form of servitude, forced or compulsory labour, bonded labour, child labour and/or human trafficking. Under the UK Modern Slavery Act, modern slavery is a criminal offence. We do not tolerate modern slavery in our business, including our supply chain.

4.1 Compliance

As a minimum, we expect all suppliers and partners to comply with relevant legislation relating on human rights, labour, and modern slavery in their locations of operation. From time to time, Lyst might ask suppliers and partners for evidence of compliance including, but not limited to, Modern Slavery Statements and supporting policies and practices. These must be provided on request.

4.2 Reporting

All suppliers and partners must notify Lyst in writing within a maximum of 30 days of becoming aware of any actual, suspected or threatened modern slavery instance. Details of the instance and actions proposed or taken to resolve must be provided. Actions to resolve must be achieved within an agreed timeframe between the supplier or partner and Lyst.

4.3 Labour Practices

We encourage suppliers and partners to incorporate labour practices which are fundamental to tackling modern slavery, respecting human rights and good working conditions, examples include the International Labour Organisation (ILO) Declaration on Fundamental Principles and Rights at Work. Suppliers and partners are expected to operate in an environmentally responsible way and should expect the same from their supply chain. As a minimum, we expect all suppliers and partners to comply with applicable environmental legislation in their geographical locations. Suppliers and partners are encouraged to continuously work towards mitigating negative environmental impacts and align to industry good practice regarding the following: - Fashion Textile Fibres and Fabrics: Suppliers and partners should use sustainable fibres and fabrics meeting third party certification and are encouraged to transition towards the use of recycled fabrics and low-impact man-made fibres. Examples include: - Sustainable cotton - Organic such as Global Organic Textile Standard or Better Cotton Initiative and Cotton Made in Africa or Fairtrade. - Use of recycled fabrics to Global Recycling Standard or low impact man-made fibres such as lyocell (Tencel ™). - Fashion Accessories: Precious Stones, Metals and Minerals - Suppliers and partners should manage the environmental and ethical impacts of mining and extraction of precious stones and metals in compliance with applicable legislation. Country of Origin should be identified. Where possible and appropriate, suppliers and partners should use credible third-party certified schemes to ensure responsible sourcing. Lyst examples include:

[Responsible Jewellery Council](https://www.responsiblejewellery.com/)

[Fairtrade gold and silver standards developed with the Alliance for Responsible Mining](https://www.scsglobalservices.com/services/fairmined-gold-certification#:~:text=Buyers%2C%20refiners%2C%20distributors%2C%20manufacturers%2C%20jewelers%20and%20other%20users,in%20the%20Alliance%20for%20Responsible%20Mining%20%28ARM%29%20network.)
  • Packaging and Single Use Plastics: Packaging should minimise impacts on the environment using low impact materials that can be recovered and that avoid Single Use Plastics. All packaging should be clearly labelled to specify the material composition and waste management required e.g., recyclable, or compostable in line with relevant local Producer Responsibility legislation.

5. Environmental Protection

  • Energy use and Greenhouse gas (GHG) emissions causing climate change (Scope 1,2,3) GHG emissions are measured across three "Scopes 1,2,3". These cover emissions from operations under direct control (Scope 1), indirect emissions from 3rd parties like electricity providers (Scope 2) and upstream and downstream emissions in the value chain (Scope 3).
    • Suppliers and partners should work towards improving their energy efficiency, moving away from fossil fuel energy sources (coal, oil, and natural gas) and are encouraged to shift to renewable energy sources for electricity usage.
    • Transport and distribution should maximise fuel efficiency of transport loads and minimise emissions. Logistics operators are encouraged to progress a shift to low and zero emissions transport such as through electric, and low or zero carbon fuels.
  • Suppliers and partners should ensure timber based cellulosic fibers like viscose, rayon, modal and lyocell do not come from endangered or ancient forests through schemes like Canopy Style.
  • Reduce use of resources and waste management: Suppliers and partners should use resources efficiently and engage in the transition to a circular economy. Waste generation should be minimised, managed, and recovered where possible in compliance with local legislation.
  • Water consumption: Suppliers and partners should monitor and aim to reduce water consumption, especially in water-stressed areas.
  • Effluent generation and water pollution: Suppliers and partners should develop procedures to manage wastewater emissions and to protect watercourses.
  • Air pollution: Suppliers and partners should manage air emissions to protect environmental and human health.
  • Protect biodiversity: Biodiversity and conservation considerations should be integrated in operations aligned to international laws and best practice, examples include timber products being sourced in compliance with legislation to prevent deforestation.
  • Chemical and hazardous substance use: All suppliers and partners should ensure products used do not contain banned, or restricted, materials and chemicals.

6. Animal Welfare

For the procurement of animal-derived materials, suppliers and partners are required to take responsibility for the standard of animal welfare within their operations and their supply chain and must meet all applicable legislation on welfare, transportation and slaughter. Aligned with legal requirements under the UK Animal Welfare Act and UK Farm Animal Welfare Council, the World Society for the Protection of Animals (WSPA) five fundamental freedoms are a minimum standard that must be met:

  • Freedom from hunger and thirst: ensure ready access to fresh water and an appropriate diet to maintain full health and vigour for animals.
  • Freedom from discomfort: Providing an appropriate environment including shelter and a comfortable resting area.
  • Freedom from pain, injury or disease: Employ prevention or rapid diagnosis and treatment measures to keep animals free from pain, injury or disease.
  • Freedom to express normal behaviour: Provide sufficient space, proper facilities, and company of the animal's own kind.
  • Freedom from fear and distress: Establish conditions and treatment protocols that avoid physical or mental suffering in transit.

All leather products should be a by-product of the meat industry only (e.g. leather, shearling). Other products containing animal skin products not as a by-product of the meat industry should meet the five fundamental freedoms as a minimum standard.

7. Animal Product Raw Material

Guidance for animal product raw materials in fashion can be found below. Suppliers and partners should adhere to this guidance where possible and appropriate.

Animal Fur

It is encouraged that no real animal fur is in products.

"Fur" means any animal skin or part thereof with hair or fur fibers attached, either in its raw or processed state or the pelt of any animal killed solely for its fur.

"Animal" includes, but is not limited to, mink, coyote, sable, fox, muskrat, rabbit, and raccoon dog.

Faux fur means non real animal fur.

No Endangered Species, Horns, Or Exotic Skins

It is expected that goods do not contain ingredients from endangered species and that only farmed sources and/or CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) certificate is used. CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) is an international agreement between governments. Its aim is to ensure that international trade in specimens of wild animals and plants does not threaten their survival.

Leather

It is expected that leather sourcing and production complies with relevant environmental legislation. The environmental impacts of leather production are significant and should be suitably managed from cattle ranching to leather production. These include Greenhouse Gas emissions from cattle ranching and chemical pollution, water and energy used in processing and tanning leather. It is encouraged that Country of Origin of cattle used for leather is identified to ensure cattle ranching is not causing deforestation and biodiversity loss such as in the Amazon biome.

Lyst encourages the use of credible third-party certified schemes on sustainable leather. Examples are Rainforest Alliance certified ranches, for production, tannery certifications such as The Leather Working Group (LWG) or Certicazione della Qualita per l'Industria Conciaria (ICEC).

Feather & Down

It is expected that feather and down is sourced from geese and ducks that are a by-product of the food industry, have not been force fed, live plucked or live harvested during the moulting period.

Traceability systems including audits back to the farm are encouraged using recognised industry schemes and standards to verify this. Lyst encourages its suppliers and partners to be compliant with the Responsible Down Standard, DownPass 2017 Standard or equivalent. If used, they should be clearly labeled on packaging and consumer facing information for example using the RDS Logo Use and Claim Guide or DownPass Label Guide.

Wool & Cashmere

It is expected that animal welfare and environmental impacts of wool sourcing and production is in compliance with relevant sustainability legislation.