Here are 14 Free Petty Cash Voucher Templates created to help you in your day-to-day tasks in MS Word format. You can also download our collection of Cash Voucher Templates as well.
For uncommon expenses that don’t happen routinely, departments and divisions inside an organization have the facility to ask the finance department to issue some cash for general use. This cash can be used to buy office stationery, pay for travel expenses, or just pay for pizza when the office staff is staying late for work. This cash is usually known as Petty Cash. When someone in the office is paid with petty cash, they are asked to give a slip as proof of receiving the cash and this slip is called the Petty Cash Voucher.
Key importance and need for a Petty Cash Voucher:
Before you find out the importance and key role of a Petty Cash Voucher in an office, you need to understand how the petty cash system works. Generally, when a department makes routine expenses daily, they are required to keep the receipts and deposit them to the finance department with the cash demand voucher. This can take a few days to process which means the employee will have to wait until he is paid.
Just to make sure that employees don’t need to wait that long, they are given petty cash. But, it’s not like the workers can use petty cash and ask for another payment every month. The finance department wants the employees or those in charge of the petty cash flow to keep records of all the expenses made from this cash. With a Petty Cash Voucher, it is quite easy for the employees to save the record of all the expenses and payments made with Petty Cash. This means that when an employee is paid from petty cash, he will give the voucher to the person paying the money so he can present the vouchers to the finance department at the end of the month.
Guidelines for designing a Petty Cash Voucher:
If you don’t like to spend time designing this voucher, you can find dozens of applicable designs on the internet but when you want to create something unique that only your business or company uses, you should start with putting together the information and details that will go on the voucher.
Start with the size of the voucher and keep in mind that the bigger the voucher is, the more expensive it will get to print and make copies of it. Make sure there is enough room for the required details to fit on the voucher.
The next step is to start by putting the name of the company and the name of the department on the top of the voucher. Below that, you will put the date on which the cash is given to the employee or a supplier outside the office.
After that, there should be a column where you will put the description or explanation of the expense that was made by the employees or office.
Then, there should be space to mention the money or cash that the employee will be paid from the petty cash account. Make sure to leave room for mentioning the amount both in figures and words.
At the end of the voucher, there should be a space where the receiver of the cash will put his or her signature.
Free Petty Cash Voucher Templates
Here are previews and download links for these Petty Cash Voucher Templates,
Download this Cash Voucher Template 01 in MS Word format.
More Free Petty Cash Vouchers
Here is a preview of This First Sample Petty Cash Voucher Template created using MS Word,
Source: Sheffield.ac.uk
Here is a preview of another Sample Petty Cash Voucher Template created using MS Word,
Source: images.template.net
Here is a preview of another Sample Petty Cash Voucher Template created using MS Word,
Source: ua.unm.edu
Here is a preview of another Sample Petty Cash Voucher Template created using MS Word,
Source: businessformtemplate.com
Here is a preview of another Sample Petty Cash Voucher Template created using MS Word,
Source: officetemplatesonline.com
Here is a preview of another Sample Petty Cash Voucher Template created using MS Excel,
Source: chem.utoronto.ca
Here is a preview of another Sample Petty Cash Voucher Template in PDF Format,
Source: Bm.icac.HK
Here is a preview of another Sample Petty Cash Voucher Template in PDF Format,
Source: Rollins.edu
Comparing Petty Cash Vouchers with Cash Vouchers:
Petty Cash Vouchers and Cash Vouchers are both used to document cash transactions within a business. However, they serve different purposes and are used in specific scenarios. Here’s a comparison between the two:
1. Purpose
Petty Cash Voucher: Used for small, everyday expenses that don’t require a formal procurement process, like buying office supplies or paying for minor repairs.
Cash Voucher: Covers a wider range of cash transactions and is typically used for more significant purchases or payments that require documentation.
2. Amount Limits
Petty Cash Voucher: Usually covers small amounts, as petty cash funds are kept low for minor expenses.
Cash Voucher: No specific limit applies, as it can be used for larger transactions as well, depending on the organization’s cash handling policy.
3. Source of Funds
Petty Cash Voucher: Drawn from a petty cash fund, a small amount of cash set aside for incidental expenses.
Cash Voucher: Linked directly to the organization’s main cash fund or bank account for more substantial transactions.
4. Approval Process
Petty Cash Voucher: Often requires a basic approval, as the expenses are small, and sometimes pre-approval isn’t needed.
Cash Voucher: Generally requires a formal approval process, especially if the transaction involves a significant amount or a specific budget line.
5. Documentation
Petty Cash Voucher: Simple documentation detailing the date, amount, purpose, and receipt, if applicable.
Cash Voucher: Typically includes more comprehensive details, including approvals, authorized signatures, and supporting documents like invoices or receipts.
6. Frequency of Use
Petty Cash Voucher: Used frequently due to its purpose of covering day-to-day incidental expenses.
Cash Voucher: Used less frequently, typically for periodic payments or larger purchases not covered by petty cash.
7. Accounting Treatment
Petty Cash Voucher: Recorded in the petty cash ledger, with periodic reconciliations done to replenish the petty cash fund.
Cash Voucher: Directly recorded in the main cash book or general ledger, impacting the organization’s cash flow directly.
Summary
Petty Cash Vouchers are tailored for minor, daily expenses with a simpler documentation and approval process, while Cash Vouchers apply to more substantial payments, requiring a formal approval process and more detailed records. Both play essential roles in efficient cash management within an organization.
