APPLICATION GUIDELINES PROJECT GRANTS - Letter of Intent to Apply
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APPLICATION GUIDELINES PROJECT GRANTS Letter of Intent to Apply
Accessibility and Support The Center is committed to providing accessibility to all applicants. Translation services are available. Center staff members are prepared to assist applicants who require special accommodation to review our guidelines or to use our online application system. Please contact us at [email protected] or call 267-350-4902 for assistance. Cover: Jayson Musson as “Jay” with “Ollie.” Jayson Musson, in collaboration with The Fabric Workshop and Museum, Philadelphia, His History of Art, 2022. Photo by Carlos Avendaño.
TABLE OF CONTENTS
4 Letter from the Executive Director
5 Vision Statement
6 Center Grant-Making Goals
7 The Center’s Two Project-Funding Areas
8 Projects Grants: Types of Support
9 Grant Amounts
10 Financial Review
11–12 Eligibility
13 Ineligible for Support
13 Grant Periods
14 LOI Application Process & Deadlines
15–16 LOI Questions
17–18 Work & Site Samples
19 LOI Evaluation
20 Thinking Ahead to the Full Application
21 Online Account Access
22 Advice & Assistance: Contact Us
PROGRAM MODIFICATIONS
As of their release date in January 2023, these guidelines represent the complete LOI application instructions
for grant applicants. The Pew Center for Arts & Heritage and The Pew Charitable Trusts reserve the right to
change and/or modify them at any future time in response to experience gained from their operations, input
from applicants and recipients, external evaluations, and the community. Potential applicants will be alerted to
updates to the guidelines in a timely manner.
2023 LOI Guidelines 3LETTER FROM THE EXECUTIVE DIRECTOR
Dear colleagues and Center constituents,
I am pleased to share with you the 2023 guidelines for Letters of Intent to Apply for Project grants
in The Pew Center for Arts & Heritage’s Exhibitions & Public Interpretation and Performance funding
areas. As we’ve done in prior years, we are releasing our guidelines in two parts to provide greater
clarity to our applicants and to assist them in better meeting the requirements of each part of the
Center’s application process. Full application guidelines will be available this spring for those
applicants recommended to move forward to that stage.
In our 2022 grant cycle, the Center awarded more than $9.5 million to Philadelphia area organizations
through 30 Project grants and to individual artists through 12 fellowships. As we continue to see in
our applicant pool, the local arts community remains deeply committed to serving diverse audiences
and offering resonant cultural experiences while evolving approaches to visitor services, health, and
safety in response to the effects of the pandemic.
In addition to reviewing these guidelines carefully, I encourage you to engage with our website where
you will discover a remarkably broad range of hybrid and discipline-specific public programs that
reflect the breadth, diversity, and vitality of our region’s cultural ecology. We are gratified to be able
to support such an exceptional spectrum of work. We look forward to continuing to carry out
The Pew Charitable Trusts’ strategic goal of fostering a vibrant civic life by bringing high-quality
and richly rewarding experiences to our region’s many publics.
In approaching the LOI process, we hope you will feel encouraged to think boldly and imaginatively
and to consider the potential opportunities that the Center’s funding offers to your organization and
your audiences. Please use these LOI guidelines to familiarize yourself with our 2023 goals and criteria
for application to this stage of our process. Then contact our program staff, as early in the grant cycle
as possible, to discuss your program ideas before submitting a Letter of Intent to Apply.
We look forward to hearing from you as we begin a new grant-making cycle. We deeply appreciate
your participation in the Center’s grants process.
With best wishes for your continued success and well-being,
Paula Marincola
Executive Director
2023 LOI Guidelines 4VISION STATEMENT
At The Pew Center for Arts & Heritage (the Center), we envision Greater Philadelphia
as a widely recognized hub for dynamic, diverse, inclusive, and equitable cultural
experiences and a place in which a broad spectrum of creative expression and
interpretation, as well as the exchange of ideas, are vital forces in public life.
We endeavor to realize this vision in two ways:
• y supporting area leaders who think ambitiously and innovate boldly
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in their public offerings; who are rigorous in their programmatic and
operational processes; who foster diversity, equity, and inclusion (DEI)
as part of good governance and management; and who center the
audiences and communities they serve; and
• y advancing the fields we serve through research and knowedge-
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sharing on distinctive, imaginative, and effective practices.
2023 LOI Guidelines 5CENTER GRANT-MAKING GOALS
The goals of Center grant making are to—
• upport substantive projects that grow out of mission; demonstrate a high
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level of artistic and programmatic excellence, ambition, and conceptual
rigor; and reflect the organization’s commitment to multiple perspectives
and inclusive practices in program design, development, and impact.
• upport projects that represent a thoughtful development of an
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existing line of work or that take work in an unexplored direction.
• upport significant partnerships and collaborations outside of the
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applicant’s habitual frame of reference (i.e., disciplinary, geographic,
cultural, etc.). These collaborations should be designed to expand
programmatic capacity and to help build new relationships
and audiences.
• upport projects that provide inspirational models for cultural
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practice in this region and beyond.
• upport projects that expand the audience reach and impact of the
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applicant’s programming, deepen meaningful engagement with
diverse audiences, and help grantees to build future audiences.
2023 LOI Guidelines 6THE CENTER’S TWO PROJECT-FUNDING AREAS
The Center has two project-funding areas: Performance and Exhibitions & Public
Interpretation. These two areas support public-facing projects that are multi- or interdis-
ciplinary, as well as those based in a specific discipline.
Performance
The Performance funding area considers projects that include original works or
new treatments of existing works in all performance forms. Works may feature film,
video, and other moving images interpreted through performative intentions; instal-
lations of performance that use experimental media or technology platforms; ar-
chival sources; virtual programming; and live performances in public spaces and
venues. Use of participatory strategies is welcome.
Exhibitions & Public Interpretation (EPI)
The EPI funding area considers projects that include public display and/or interpreta-
tion of artworks, historical artifacts, scientific objects, living collections, archives,
buildings, stories, or ideas; film, video, or other time-based media presentations
and technology platforms; and all other forms of exhibitions and public cultural
interpretation, including those that take place online and those that make use ofe
participatory strategies.
• ll projects in both funding areas must have public presentation to
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audiences as a primary consideration in their design.
• ll projects must have the necessary administrative structure and
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expertise to realize the grant to its maximum public impact.
• enter staff can help you to determine which funding area best suits
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the project you propose.
2023 LOI Guidelines 7PROJECTS GRANTS: TYPES OF SUPPORT
Project grants are for making bold ideas happen. Funded projects should
manifest new understandings of content through their public realization.
Project grants support bringing artistically and programmatically excellent, ambitious,
and substantive performances, exhibitions, and interpretation projects to fruition
for diverse publics.
• rojects must deliver distinctive, high-quality, and meaningful cultural
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experiences to the Philadelphia region’s many communities. Projects should
reflect an organizational commitment to multiple perspectives
and inclusive practices in program design, development, and impact.
• rojects should demonstrate awareness of leading practices in the field and
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be situated in relationship to them. We encourage the choice of
at least one core artistic or program practitioner with whom the
organization has not worked before.
• ny project that proposes a “series” must be conceived under a single
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rigorously considered curatorial premise. This premise should outline
what unifies the series and what the series will examine artistically
and programmatically.
• pplicants may engage with other organizations as venues or
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collaborators. For full partnerships, see “Multi-Organizational Project grants”
below.
• rojects may be wholly new undertakings for the applicant or represent
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further development of an ongoing direction.
Special Opportunity or Multi-Organizational Project grants
In consultation with Center staff, some applicants may decide that their projects would
be best served by Special Opportunity or Multi-Organizational Project grants. These
grants require additional levels of ambition and collaboration. Eligibility requirements and
more information appear on pages 9 and 12.
2023 LOI Guidelines 8GRANT AMOUNTS
Single-Organization Project Grants
• Only organizations with a minimum budget of $150,000 may apply.
• aximum allowable grant requests range from $75,000 to $300,000,
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depending on organizational budget size.
• rant requests are subject to Center staff review and approval.
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Those organizations without prior funding from the Center will be
limited in their maximum request.
Special Opportunity Project Grants
Organizations with operating budget minimums of $1 million may be eligible to apply for
Special Opportunity Project grants of up to $400,000. To apply in this category, consult
first with Center staff.
Multi-Organizational Project Grants
Multiple organizations may submit a single application to propose a substantive
collaborative effort. These Multi-Organizational Project grants may be offered in
amounts up to $800,000 in total. To apply in this category, consult first with Center staff.
2023 LOI Guidelines 9FINANCIAL REVIEW
The Center conducts financial reviews of all applicants at the LOI stage. All applicants
must submit three years of financial statements. Audits are preferred in all cases and
required for organizations with annual budgets above $500,000. Outside financial
reviews are accepted for organizations with annual budgets under $500,000.
The Center requires that applicant organizations be in sound financial health.
Audits and financial statements must—
• Demonstrate no operating losses in two out of the past three years, or
a reduction of COVID-19-related deficit to no more than 10% of operating
expenses; and
• Show positive working capital.
2023 LOI Guidelines 10ELIGIBILITY
Eligibility Criteria for All Grant Requests
The Center’s 2023 cycle is open to organizations whose primary mission and defining
purpose is the presentation of art and public history programs for public audiences.
Social service and other non-art or non-history organizations that wish to apply must
first consult with Center Program staff.
• rganizations must be located in the five-county Philadelphia area
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(Bucks, Chester, Delaware, Montgomery, and Philadelphia counties).
• rganizations must have 501(c)(3) designation at the time of submitting a
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Letter of Intent to Apply (LOI). The Center does not accept applications from
fiscally sponsored organizations or non-profits intending to serve as
pass-throughs for grant funds.
• rganizations must have a minimum annual budget of $150,000 and have
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paid, professional artistic and managerial staff.
• pplicants with parent organizations (such as libraries and departments/
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schools at academic institutions) must submit a letter from a governing
official of that parent organization. This letter should indicate awareness of
and support for the project.
• rganizations must have a demonstrated record of presenting professional
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public programs in the genre or content area identified in the proposal.
• Organizations may not submit a grant request to a Center funding-area in
which they have an open Project grant.
Non-art and non-history organizations who wish to apply, such as academic departments,
arboreta, libraries, etc., must secure in advance the appropriate personnel and project
management expertise—including artistic, curatorial, producing, and administrative support.
The ability of these organizations to apply is subject to Center review and approval.
Applicants are encouraged to tour Center-funded projects outside the region when
appropriate. Please discuss with Center staff the types of costs that are eligible for
support in these instances.
2023 LOI Guidelines 11ADDITIONAL ELIGIBILITY:
SPECIAL OPPORTUNITY & MULTI-ORG GRANTS
Single organizations wishing to apply for grants over $300,000 must have a minimum
operating budget of $1 million.
Along with meeting the eligibility criteria on page 11,
these projects must—
• epresent a demonstrably new level of ambition in content, scope,
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and scale for applicants;
• Be driven by artist/creative practitioners and involve new commissions;
• Include one major creative contributor from outside the United States; and
• onsider the audience experience as integral to the design, realization,
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and impact of the project.
2023 LOI Guidelines 12INELIGIBLE FOR SUPPORT
The Center reserves the right to determine eligibility in all instances.
The following are ineligible for support:
• roject grants are not made for individual exhibitions of private collections,
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nor for acquiring artworks, collections, or property.
• Project grants are not made for ongoing seasonal support.
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Organizations are ineligible if they are managed by current employees of
The Pew Center for Arts & Heritage or The Pew Charitable Trusts; members
of such employees’ households; or people closely related to such employees
through blood, marriage, or domestic partnership.
• I ndividuals nominated for a Pew Fellowship in the Arts may not participate in
a Project grant application as a commissioned or key artist in the same grant
cycle of their Fellowship application. If awarded a Pew Fellowship, Fellows may
not participate in a Project grant application for one year following the start of
their fellowship period.
• I neligible costs include capital improvements or real estate expenditures;
debt service or retirement; endowment funds; operation support (including
salaries); or receptions and parties.
GRANT PERIODS
The implementation period for Project grants begins October 1, 2023
and ends by June 30, 2026.
Public events that are part of a Center grant may not take place before
February 1, 2024.
2023 LOI Guidelines 13LOI APPLICATION PROCESS & DEADLINES STEP 1: Contact Us to Schedule a Meeting Schedule an appointment to discuss your project idea with Center program staff. Write to [email protected] to make an appointment. Complete this step by Thursday, February 9, 2023. STEP 2: Send Us a Brief Description of Your Project Write your response to the following: Describe your project. What is its creative focus? (100 words or fewer.) his response will serve as a distillation of your proposed project. T Send your response to [email protected]. Complete this step by Thursday, February 23, 2023. STEP 3: Await Confirmation of Eligibility enter staff will confirm your eligibility to access our online system to begin a C Letter of Intent to Apply. You will receive this confirmation no later than Thursday, March 2, 2023. STEP 4: Consult Further with Center Staff (This step is optional, at the applicant’s request.) enter staff are available to meet with your project team for further discussion. C Staff may also be able to review drafts of your application materials. Complete this [optional] step by Thursday, March 23, 2023. Step 5: Submit Letter of Intent to Apply (LOI) Use the online system at https://apply.pewcenterarts.org to submit your LOI. The LOI is due by Thursday, March 30, 2023 at 4 p.m. EST Step 6: Await Notification enter staff will notify you by Thursday, May 4 about whether LOI evaluators have C recommended your proposal to advance to the Application stage. Applications will be due in June 2022. 2023 LOI Guidelines 14
LOI QUESTIONS: FOR ALL APPLICANTS
The Center’s grant-making goals appear on page 6.
With these goals in mind, arts and culture professionals from outside of our region will
evaluate and score all LOIs. Those applicants whose LOIs score highly will be invited to
submit a full application.
Evaluators will carefully review the two major components of your LOI:
1.) Your responses to the questions below, and
2.) Your work and site samples.
Please address the following questions in your LOI.
Word limits for each answer are indicated in parentheses.
QUESTIONS
1. Describe your project and its focus. How is it artistically/programmatically
excellent? What is at stake? (300 words)
2. How would this project illustrate and extend your mission? (150 words)
3. Who are the primary creative collaborators for this project? What qualities
in their work, expertise, or backgrounds led you to choose them?
(200 words)
4. Please outline the specific roles and responsibilities of each primary
collaborator. (200 words)
5. How does this project reflect multiple perspectives and inclusive
practices? (150 words)
2023 LOI Guidelines 15LOI QUESTIONS:
FOR ALL APPLICANTS (continued)
6. What considerations of diversity, equity, and inclusion guide your thinking
about how to approach and engage audiences? (200 words)
7. How does the project reflect a flexible approach to designing program
platform(s) (e.g., dates, duration, and attention to special needs)? Un-
der what conditions will this project be offered virtually? (150 words)
8. Who are the audiences/communities that you plan to serve with this
project? What is it about this project that you think would spark their
interest? (200 words)
For Special Opportunity and Multi-Organizational
applicants only
9. How is the intended experience of your audience incorporated
into the project design from its inception? (150 words)
10. How are artists and creative practitioners driving this project?
Who is your major creative contributor from outside the U.S.?
How did you arrive at the selection of this contributor? (200 words)
For Multi-Organizational applicants only
11. How will you manage the process of collaboration between your
organizational partners? Please outline how roles and responsibilities
will be allocated. Specify where the buck stops with decision-making.
(250 words)
2023 LOI Guidelines 16WORK & SITE SAMPLES
Work and site samples are critical to the evaluation of your LOI.
Images, video/audio samples, sketches, script or libretto excerpts, and/or relevant text
will help to illuminate your proposed project.
Work samples need not be direct examples of the project. They should, however,
represent the creative vision animating the project. Samples should reflect the aesthetic
of the project, relevant previous work, and clear evidence of quality and rigor.
You may submit up to 10 work samples, using a combination of images, audio
and video, and text. The allowable number and length of each type of work
sample will be detailed in the digital LOI system. When considering the group of
samples that you would like evaluators to see, please plan to include—
• Work samples for all key artistic personnel
• A sample of past work from your organization, and
• wo or more images of the site(s) where project activities will
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take place (for example, the auditorium, empty lot, gallery,
garden, street corner, website, etc.).
Space will be provided for you to explain the relevance of each sample. Upload each
sample individually and in the order of priority for viewing/listening by evaluators.
We encourage applicants to discuss work samples with Center staff before
submitting an LOI.
Staff may be able to offer guidance.
2023 LOI Guidelines 17INELIGIBLE WORK SAMPLES
The following are not acceptable samples:
• Promotional videos
• Trailers
• Samplers or montages of moving image or audio material
• Heavily processed or edited video—including work with an overdubbed
soundtrack—unless similarly edited work is part of your proposed project
• Reviews or marketing collateral
• Work created when the collaborator/artist/curator was a student
• Samples over five years old, unless discussed with and approved
by Center staff
2023 LOI Guidelines 18LOI EVALUATION
The Center convenes a diverse group of arts and culture professionals to evaluate LOIs.
These LOI Reviewers come from outside of the Center’s funding region. They are chosen
for their expertise in the areas of practice reflected by the projects in the applicant pool.
The names of LOI Reviewers will be made public when the 2023 grants are announced.
LOI evaluators change from year to year, though some may serve in multiple years.
LOI Review & Ranking Scale
Using the ranking scale below, LOI evaluators score each LOI based on the applicant’s
ability to address the grant-making goals of the Center:
3 – Strong potential to address goals (See page 6, Grant-Making Goals) and
to produce a competitive application
2 – Moderate potential to address goals and to produce a competitive application
1 – Weak potential to address goals and to produce a competitive application
Those applicants whose LOIs score highly will be invited to submit a full application.
2023 LOI Guidelines 19THINKING AHEAD TO THE FULL APPLICATION
Applicants invited by the Center to submit a full Application should anticipate
the following:
Budgeting
While an LOI does not ask for a project budget, we encourage early consideration
of project costs. A detailed budget will be required at the Application stage.
Project Manager Requirement
Full Applications will require that you identify a central project manager with appropriate
expertise and administrative experience. Be sure to think through the responsibilities and
budget implications for this substantive role.
Capacity-building resources to strengthen your full Application may be available.
Contact Center staff to discuss possible options.
2023 LOI Guidelines 20ONLINE ACCOUNT ACCESS
Accessing the Center’s Online System
The Center will notify you by Thursday, March 2, 2023 to let you know whether your
LOI project idea has met the eligibility criteria needed to submit an LOI.
• First-time applicants may register for an account with the Center’s online
application system here: apply.pewcenterarts.org/register
• Returning applicants should use their existing account to login here:
apply.pewcenterarts.org/login. We ask that applicants retain only
one account per organization.
• If you are unsure of your organization’s account login credentials or status,
please email [email protected].
2023 LOI Guidelines 21ADVICE & ASSISTANCE: CONTACT US Center staff members meet with all applicants and are available to offer guidance throughout the process. Please review page 14, LOI Application Process and Deadlines for details about steps in the process and due-dates. Please feel free to contact us with questions at [email protected]. The Center is open each Monday–Friday, 9 a.m.–5 p.m. Center Program Staff Executive Director Paula Marincola Program Directors Bill Bissell, Performance Kelly Shindler, Exhibitions & Public Interpretation Program Officers Zach Blackwood, Community Connection and Audience Participation Murph Henderson, Performance and Program Administration Program Assistant Zoë Greggs 2023 LOI Guidelines 22
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