HOMEOWNER ASSOCIATION MANAGEMENT SPECIALISTS - Residential Property Management - ANGOR Property Specialists
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HOMEOWNER ASSOCIATION
MANAGEMENT SPECIALISTS
Residential Property Management
ANGOR Property Specialists (Pty) Ltd - Sec onal Title Management Specialists
Established in 1998, ANGOR Property Specialists (Pty) Ltd is a specialist property company. We are proud
to be recognised as one of the largest residen al Property Management groups in South Africa, managing
proper es worth in excess of R40 Billion.
We are also one of the leading residen al property management companies, specialising in the
management of Sec onal Title Schemes and Homeowner's Associa ons.
ANGOR is a systems-driven company with the most technologically advanced programs, specifically
tailored and developed for the property industry. Every facet of our business is driven through fully
automated, custom- designed systems, which have been implemented to ensure that all processes run
seamlessly and without a hitch.
We are currently responsible for the finances, secretarial func ons and administra ve management of
more than 45 000 sec onal tle and cluster units under our management.
Residential Property Management
www.angor.co.za
Contents
1. Useful Sec onal Title terms ......................................................................................................................1
2. What do I own in a Homeowners Associa on ......................................................................................... 3
3. How Full Title differs from Sec onal Title ................................................................................................4
4. Requirements of living in a Homeowners Associa on ............................................................................. 4
5. Responsibili es of a Director ...................................................................................................................4
A. Levy Collec on .................................................................................................................................5
B. Mee ngs ...........................................................................................................................................5
C. Conduct Rules & Ar cles of Associa on / Memorandum of Incorpora on ..................................... 5
D. Management of Common Property ................................................................................................. 5
6. Responsibili es of a Managing Agent ......................................................................................................6
7. ANGOR’s Services .....................................................................................................................................6
A. Financial Management .....................................................................................................................6
B. Administra on ................................................................................................................................6
C. Insurance ........................................................................................................................................6
D. Accoun ng Func ons .....................................................................................................................8
E. Secretarial Func ons ......................................................................................................................8
8. The Budget and Levy (Contribu on).........................................................................................................8
9. What does my levy pay for? ...................................................................................................................9
10. What happens if I do not pay my levy? .................................................................................................9
11. What main items appear on my Levy Statement? .................................................................................9
12. Municipal bill from your Local Council ................................................................................................. 9
13. Common Property Insurance ...............................................................................................................10
14. Home Insurance and Household Insurance..........................................................................................10
15. What is not covered by Home Insurance ............................................................................................10
16. Insurance Excess ..................................................................................................................................11
17. Submi ng Common Property Insurance Claims .................................................................................11
18. What to do for an impact damage claim .............................................................................................11
19. What to do if you have a claim regarding your home .........................................................................11
20. Estate Maintenance ..............................................................................................................................12
21. Conduct Rules ......................................................................................................................................12
22. Ar cles of Associa on .........................................................................................................................12
23. Memorandum of Incorpora on (MOI) .................................................................................................12
24. ANGOR online – webpage and App ......................................................................................................13
Disclaimer
It is the intention of this booklet to offer a general guide to Homeowners Association Developments. Please note that every owner and
tenant (and their visitors) is bound by the conduct rules and Articles of Association/Memorandum of Incorporation which are specifically
registered to their estate. We recommend that owners familiarise themselves with these documents, both in consideration for others and
in order to protect their own interests. A copy of the conduct rules, Articles of Association/Memorandum of Incorporation are available on
ANGOR Online at www.angor.co.za or from your ANGOR Portfolio Specialist (where applicable).
Residential Property Management
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1. Useful Sectional Title terms
Homeowners Association A residential housing estate consisting of full title homes in a secure / walled estate.
Stand A plot of land usually urban, marked off for building purposes. In South Africa a stand is
also referred to as an erven.
ERF Number Erf numbers identify a property / stand when it is bought and sold and registered at the
Deeds Office.
Common Property Areas of the complex or buildings that are shared by everyone. Example: Driveway,
estate perimeter walls, clubhouse, etc.
Members The legal entity made up of all the owners of the Homeowners Association. (Every
owner is a Member of the Homeowners Association).
Directors Owners or non-owners* who have been elected by the Homeowners Association to
manage / administer the estate and to make decisions on behalf of the owners
regarding the day-to-day running of the estate. *If non-owners are elected, the
majority of Directors must be owners.
Managing Agent A company who assists the Directors in the day-to-day running of the estate, but who
cannot make decisions concerning the Homeowners Association without the approval
of the Directors.
Contribution/Levy A monthly payment that all Members in a Homeowners Association must pay to the
Directors or Managing Agent to cover the expenses of the common property of the
estate. Examples of expenses: Security, common property building and garden
maintenance, common property water and electricity and insurance over the common
property.
Special Levy A levy raised to cover the cost of an emergency expense not included in the budget. A
special levy is raised when the estate's reserves are not sufficient to cover the
emergency expense. Example: Emergency repairs not covered by insurance and not
budgeted for: leaking water pipes and lightning damage.
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General Reserve Levy A levy raised to cover future maintenance or upgrade projects. The amount will be
included in the budget and voted on at the AGM or SGM. Examples: Common Property
repainting, repairing paving, communal swimming pool installation, upgrading the
entrance, etc.
AGM Annual General Meeting. Annual meeting of all the Members of the Homeowners
Association. Usually 21 Days* notice must be given to all owners, bond holders and the
managing agent. *The notice period is stated in the Memorandum of Incorporation of
the Estate.
SGM Special General Meeting. The notice period of an SGM is stated in the Memorandum of
Incorporation of the estate.
Quorum The number of people required (in person or by proxy) to be present before a meeting
commences and must remain as long as the meeting continues.
The number of people required to making up a quorum will be stated in the
Memorandum of Incorporation of the estate.
Proxy A proxy is a person who is designated by the owner to represent that individual at a
meeting. The designated person may speak and vote on behalf of the owner. A proxy
form must be completed and handed to the Chairman / Managing Agent before the
start of the meeting. A proxy cannot be the Managing Agent or an employee of the
Managing Agent or Homeowners Association.
Articles of Association Rules that describe the powers and responsibilities of the Directors and deal with the
ways that the Directors manage the Homeowners Association. The Articles of
Association can only be changed by way of a unanimous resolution. As of 2012, the
Memorandum of Incorporation (MOI) replace the old Articles of Association.
Memorandum of Incorporation (MOI)
The Memorandum of Incorporation replaces the previous Articles of Association and
includes the conduct rules of the estate.
Conduct Rules Rules that determine the behaviour of the residents (owners and tenants) living in the
estate. Directors have a duty to enforce the conduct rules. As of 2012, Conduct Rules
form part of the Memorandum of Incorporation of an estate.
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Home Insurance Insurance cover over the structure of your home. Each owners is responsible for
organising and paying of the home insurance for his / her home.
Household Insurance Insurance cover over the contents of your home. The resident of the home (owner /
tenant) is responsible for organising and paying of household insurance.
Common Property Insurance
Insurance over the common property areas of the estate. The Homeowners Association
is responsible for organising and paying the common property insurance. Each member
contributes towards the common property insurance monthly. The amount will be part
of the monthly levy or will appear as a line item on the levy statement.
Liability Insurance Insurance that provides protection from claims arising from injuries or damage to other
people or property.
Rates and Taxes Tax based on the market value of properties, which are recorded in the General
Valuation Roll. The rates and taxes are used to pay for public services provided by your
local municipality including the maintenance of roads and traffic control, and to provide
public parks, libraries, clinics, recreation centres, etc.
Domestic Effluent The waste water from your home that flows into the city's sewage system. Waste water
comes from your basins, sinks, showers, baths and toilets. The monthly fee collected is
used to maintain the sewage system and to treat, clean and purify the waste water.
Domestic Refuse The rubbish from homes that is disposed of in bins and collected by the city. The monthly
fee pays for the service to collect the refuse.
2. What do I own in a Homeowners Association?
The owner acquires the title to a stand (identified by it’s ERF number) along with any structures on the stand and
an undivided share of the common property. The sale of a home in a Homeowners Association is registered at the
Deeds Office.
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3. How Full Title differs from Sectional Title
In a Full Title Property, the owner would take full responsibility for his / her own walls, roof, garden, private pool,
etc, whereas in a Sectional Title Scheme, owners share the benefits, responsibilities and costs with all other
owners.
In a Full Title Property, the rules are set out in the Memorandum of Incorporation of the estate. The municiple
bylaws also apply to the residents of the estate.
Importantly, the owner of a Full Title Property is responsible for any and all expenses for maintaining and
improving his property. The Directors of the estate are responsible for maintaining any common property in the
estate, utilising funds collected from the Members.
4. Requirements of living in a Homeowners Association
Every resident living in a Homeowners Association must abide by the rules of the estate, which are structured to
ensure harmonious communal living.
Every resident living in a Homeowners Association must abide by the Articles of Association / Memorandum of
Incorporation as registered with CIPC (Companies and Intellectual Property Commission).
Each resident must respect the right of the other residents to live in harmony in their home.
Owners are obliged to pay their allocated portion of the costs of running the estate. These costs are covered by
the levies. Should owners fail to pay their levies they will face costly legal fees which could even result in the
eventual loss of their property.
Owners are obliged to repair and maintain the outside and inside of their homes. The Homeowners Association is
responsible for the upkeep of the common property, which include the estate’s perimeter walls, entrance and
driveways.
The legal documents for your estate can be found on ANGOR online.
5. Responsibilities of a Director
Directors are elected by Members of the Homeowners Association at the annual general meeting and represent
them in running the affairs of the estate. Ultimately, they take responsibility for managing the finances and the
day-to-day affairs of the complex. The Directors are governed by instructions from the members of the
Homeowners Association and also by the Articles of Association / Memorandum of Incorporation of the estate.
Directors are responsible for managing the estate budget, for the collection of levies and ensuring that the
residents adhere to the rules of the estate. They also manage the common property and the maintenance of the
communal areas and that the insurance cover for the common property is sufficient.
Directors may decide to appoint a Managing Agent to assist them in the management of the financial affairs of the
estate. The Managing Agent will at all times report to the Directors.
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When elected to office, a Director should ensure that he / she obtains copies of the estate's registered Articles of
Association / Memorandum of Incorporation and its registered conduct rules as soon as possible. These
documents are available on ANGOR online.
Directors responsibilities include:
A. Levy Collection
It is the duty of the Directors to ensure that the levies are adequate, collected timeously and to follow up on those
who fall behind to ensure that each owner pays his/her fair share towards the monthly running costs of the estate.
They are responsible for ensuring that levies do not fall into arrears and that the money collected is banked and
used correctly. If the Directors or their Managing Agent fail in this task, they will jeopardise the entire future of the
estate.
Directors must keep a record of all Homeowners Association transactions, including the financial accounts. They
will have to sign off all expenditure.
They must ensure that payments, as determined by the budget, are made as and when required, and that the
budget is not exceeded.
Directors must ensure that no individual Director benefits financially or is allowed to have an interest in the estate
that may conflict with his / her role as a Director. No dual loyalties are ever acceptable, unless these have been
declared at the time of appointment and have been minuted.
B. Meetings
Directors are responsible for arranging the AGM and other special general meetings to be held, and for ensuring
that the documentation for these is ready, on time and is accurate.
They must keep minutes of all annual, special and Directors meetings and proceedings.
Ensure that these minutes are put into a minute book which has to be stored in perpetuity.
Record every resolution passed by the Homeowners Association, whether as part of a regular meeting, or as a
special general meeting.
C. Conduct Rules & Articles of Association / Memorandum of Incorporation
Since 2012, the Conduct Rules form part of the Memorandum of Incorporation.
Directors ensure that the owners, their tenants and visitors abide by the conduct rules as determined by the
owners of the estate.
They ensure that they, other Directors and any other agents used to assist the Directors in their duties abide by the
Articles of Association / Memorandum of Incorporation.
D. Management of Common Property
Directors are responsible for the control, administration and management of the
common property for the benefit of all owners.
They manage the maintenance of common property, ensuring it is always in good
repair and does not depreciate in value. e.g.: perimeter walls, driveway paving, estate entrance, estate
security, etc.
They attend to the insurance and improvements of common property. They are responsible for ensuring that
access into and out of the estate is secure and well managed.
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6. Responsibilities of a Managing Agent
Due to the fact that Directors are volunteers who take on the responsibility of managing the affairs of a complex on
behalf of their fellow owners, it is often practical for them to employ the services of a Managing Agent who is an
expert in Homeowners Association administration. The responsibilities of a Managing Agent can vary, but are
usually outlined in a formal memorandum of agreement between the Directors and the Managing Agent. This
document specifies the exact procedures and services which will be undertaken by the Managing Agent.
Ultimately, the Managing Agent takes instruction from the Directors who retain, at all times, the responsibility to
ensure that the Scheme is managed in an effective, compliant manner. At ANGOR, we take pride in the fact that
we are able to offer our clients a number of unique services which our competitors are unable to match.
7. ANGOR’s Services
Each Scheme is We assist with We compile and
managed by a reliable annual Budge ng distribute detailed
team with excellent monthly management
knowledge of property accounts
management
We assist with
We keep full and annual prepara on
proper books of of Financial
account and Statements
records We pay all
We arrange suppliers
We advise on Meter Reading
complying with the on approval
(where applicable)
Community Schemes
Ombud Service Act We assist with
Levy Clearance
Cer ficates
We assist
Schemes
in complying We are registered
with statutory with all the required
Since 1998 we have been
requirements statutory bodies
offering a comprehensive and
wide range of services to our
We advise on clients, thus adding value to
complying with the their investments.
Sec onal Titles Schemes We assist in
Management Act and We send le ers on We a end and
minute AGMs, SGMs arranging the AGM
the Sec onal Titles Act behalf of Trustees / and SGMs
Directors & Trustee / Director
Mee ngs
We arrange for
payment of salaries,
We arrange delivery UIF, PAYE and other
of monthly levy employee related
statements costs and the
We advise on distribu on We assist in
enforcing of payslips obtaining and
Conduct Rules and annually renewing
Management Rules Fidelity Insurance
We collect levies
and insurance over
and advise on
the common
managing arrears
property
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A. Financial Management
a. We open a trust bank account for each Scheme (we are registered with the Estate Agency Affairs
Board, our trust funds are therefore covered through our Fidelity Fund Cer ficate - ANGOR holds an
addi onal R1 Million insurance cover over our trust funds).
b. We manage the trust fund account on behalf of the Scheme and through our online facility. Directors
have 24-hour internet access to view daily ac vity on the account. Surplus funds may be placed in
investment accounts to maximise interest earnings.
c. We have introduced a Trust Fund Compliance Commi ee, consis ng of independent members drawn
from our managed Schemes. The Commi ee meets quarterly with the ANGOR Financial Manager and
the external Auditor, to examine the accounts for compliance and provides a cer ficate to recognise
those accounts are a true reflec on of available funds.
d. We a end to the payment of all authorised disbursements, including municipal accounts, creditors
and suppliers, salaries and wages, PAYE, UIF and COIDA where applicable and registered. All payments
are pre-approved by the Directors.
e. We prepare and distribute the monthly levy statements to owners and tenants.
f. Administra on of all income and levy payments on behalf of the Homeowners Associa on.
g. Via a registered debt collector, we follow through on arrears of all levy payments and manage legal
collec on procedures where necessary.
As part of compliance with new legisla on, ANGOR may arrange the Fidelity Fund cover of the Scheme. This
cover insures against loss due to fraud, inter alia of all those involved with the handling of Scheme funds.
B. Administration
a. We provide a unique, tailormade website, ANGOR Online, which allows owners and residents online
access to management informa on, including real me levy statements, minutes of mee ngs,
Scheme rules, plans and contact details.
b. ANGOR offers a 24-hour call centre to assist emergency maintenance and logging of a er-hours
queries.
c. We provide an electricity/water meter reading service on request.
d. We provide guidance where necessary on governance and applicable legisla on.
e. ANGOR complete, submit and maintain statutory documenta on.
f. ANGOR submits annual documents and facilitates lodgment of amendments to the Conduct Rules at
CSOS.
g. We provide guidance and advice on the enforcement of the Conduct Rules and MOI Rules.
h. We prepare and issue clearance cer ficates for change of ownership when a unit is sold.
C. Insurance
a. We arrange and manage insurance of the common property buildings and improvements for the
Homeowners Associa on.
b. We submit and manage insurance claims with the appointed insurance company of the Scheme.
c. We assist the Directors with maintenance issues on the common property, obtaining quotes where
required, for approval by the Directors.
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www.angor.co.zaD. Accounting Functions
a. We assist the Directors in preparing an annual budget of income and expenditure for approval by the
Homeowners Associa on at the annual general mee ng. We assist in the determina on of proposed
monthly contribu ons (levies).
b. We prepare and submit monthly financial reports, including performance to budget, balance sheet,
levy roll, customer age analysis, credit control reports, investment account statement and bank
statement(s).
c. We prepare the monthly levy roll, disbursements statement and summary of expenses.
d. ANGOR prepares the annual audit file.
e. We arrange the annual audit with the appointed auditor and submit audited statements to the
Homeowners Associa on.
f. We complete and submit the applicable statutory returns.
E. Secretarial Functions
a. We assist in arranging the annual general mee ng and any special general mee ngs, prepare and
distribute no ces of the mee ngs and all relevant documenta on to the Homeowners Associa on.
b. We prepare agendas and a end to all proxies, nomina ons and a endance registers.
c. We a end the annual general mee ng and any special general mee ngs, and take the minutes and
circulate such to all concerned.
d. ANGOR provides guidance to Directors on all aspects of the applicable Acts and all procedural ma ers
rela ng to mee ngs, no ces, special mee ngs, quorums, resolu ons, vo ng, proxies, etc.
e. We arrange and a end Director mee ngs where required and submit minutes, subject to the
condi ons of our SLA.
8. The Budget and Levy (Contribution)
a. At the end of each financial year, the Directors prepare the estate budget for the new financial year.
Should they employ the service of a Managing Agent, the Managing Agent will prepare the budget for
their approval.
b. The budget is presented to the owners at the estate’s annual general meeting.
c. Owners are required to approve the budget at the meeting and any objections / additions / inclusions are
discussed and voted on.
d. The amount necessary to fund all items on the budget is then apportioned on a monthly basis to each
owner.
e. This amount is then collected monthly from each owner in the form of a monthly levy.
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www.angor.co.za9. What does my levy pay for?
a. The levy charged to a unit will fund a proportionate share of the costs of running the common property,
which includes, amongst other items, the maintenance and repairs of the entrance, perimeter walls,
security and driveways in the estate.
b. It covers the cost of the insurance for the common property.
c. Estate intercoms, fire alarms and extinguishers, communal pool service, common property garden service
and lighting also form part of the levies.
d. Auditing, tax submissions and financial administration fees for the estate are also covered by the levies.
e. Estate rates and taxes, water, refuse removal and effluent costs for the common property, as well as
common property electricity is covered by the levies.
f. It is essential that a reserve fund is created and maintained to cover any large maintenance and repair costs
for the estate, based according to the budget, e.g. painting, wall repairs, waterproofing, security upgrades,
etc.
10. What happens if I do not pay my levy?
a. According to Title Deed of the property as well as the Articles of Association / Memorandum of
Incorporation, it is a legal requirement that all owners in a Homeowners Association pay their levies.
b. Levies may not be withheld for any reason whatsoever.
c. All owners who fail to pay their levies will be handed over for debt collection and will incur legal expenses.
d. Should owners not make payment, they run the risk of eventually having their property sold on auction to
cover the outstanding debt.
11. What main items appear on my Levy Statement?
a. Monthly levy
b. Itemised costs applicable to your estate or unit. (Examples: Special levy, reserve levy, intercom system, etc.)
12. Municipal bill from your Local Council ?
It is the responsibility of each owner to register for and to pay the local council monthly bill.
This bill may include, amongst other items: rates, refuse removal, electricity consumption, water consumption
and domestic effluent.
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www.angor.co.za13. Common Property Insurance
This is cover over the common property of the estate. The common property is covered for sudden and unforseen
events, for example: fire, impact, storm, wind, etc.
The event must be an insured peril as per the policy for the estate. A copy of the policy may be viewed on ANGOR
Online or you can request a copy from your ANGOR Portfolio Specialist.
14. Home Insurance and Household Insurance
It's a well known fact that for most people, their home is their biggest investment. It stands to reason then
that you will want to ensure that you have adequate insurance cover to protect your house and the contents in
your home.
There are two kinds of insurance that you need to take into consideration, Home Insurance (structure) and
Household Insurance (contents).
Home Insurance (structure)
This is cover over the actual structure of your home – i.e. the walls, ceiling, floors, doors, windows and anything
that's fitted or permanently attached to them, e.g. fitted carpets, lighting, cupboards, etc. (If you took your home
and removed everything not fixed down or attached to the home, what's left would be covered by home
insurance.) In a Homeowners Association it is the responsibility of the owner to organise and pay for the home
insurance.
Household Insurance (contents)
It is in the best interest of any owner / tenant to take insurance over the contents of their home. This insurance is
not compulsory and is at the discretion of the individual homeowner. It covers your own personal effects –
everything which you have put in your unit: furniture, appliances, home furnishings and accessories, area rugs and
loose carpets, clothing, jewellery and other items which you own and keep in your home.
You are responsible for your own household insurance and should ensure that you make arrangements to take
adequate cover against loss or damage to the possessions in your home. Should you need to make a claim for
items in your home, you will claim against your insurance company as per your insurance policy with them.
15. What is not covered by Home Insurance?
You are not covered for any damage which can be attributed to poor maintenance and which happens over a
period of time. e.g. If your geyser bursts suddenly and without warning, you are covered by insurance if your
policy does not exclude geysers.
Most policies will exclude the following:
• Damage related to poor maintenance (damp, blocked pipes and drains, leaking taps and pipes, etc).
• Defective design or workmanship.
• Loss or damage due to power surges or power outages.
• Retaining walls, land slides or land subsidence (settlement cracks, etc).
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www.angor.co.za16. Insurance Excess
Insurance policies have an excess amount payable, unless the policy has an excess waiver in place. The excess is
the first amount payable on the claim and is usually paid by the person making the claim against the policy. The
amount may vary from insurer to insurer and for a particular claim. The excess information will be reflected in the
terms and conditions of the insurance policy.
17. Submitting Common Property Insurance Claims
In certain instances, insurers accept that emergency repairs are necessary especially where security is a
concern. In an emergency, repairs must be carried out immediately, without the need for obtaining two quotes
or waiting for an assessor to inspect the premises. Provided that the claim submitted is within reasonable
costs for the work carried out and provided that the correct information is submitted, (invoice and contractor
report), the claim will still be processed. For more information contact your ANGOR Portfolio Specialist. To
submit your claim, contact [email protected].
18. What to do for an impact damage claim
You will need to include an SAPS case number with your claim.
e.g. 1. Someone drives into the estate entrance gate or wall causing damage.
2. A tree falls onto the estate guard house, clubhouse or wall
Where the damage has been caused by a third party, their details must be supplied in addition to the police case
number.
19. What to do if you have a claim regarding your home
Firstly, remember that your estate insurance policy will only cover the common property. You must have your own
home insurance and household insurance in place to be able to claim.
To claim for structural issues (leaking roof, wall damaged by falling tree, burst pipe, etc), you will need to have a
home insurance policy, which has the event listed as an insured peril. The policy is for your account.
To claim for personal items (appliances, furniture, jewellery, etc), you will need to have a household insurance
policy which will be for your account. (Tenants must have their own household insurance policy for their
household contents, the owner’s household insurance policy will not cover the tenants household contents.)
You will have to report theft claims to the South African Police Service (SAPS) and obtain a case number to include
with your insurance claim. If no case number can be provided, insurers cannot process the claim.
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www.angor.co.za20. Estate Maintenance
The Homeowners Association appoints the Directors to manage the affairs of the estate. In some instances, they
may appoint a caretaker to take care of the maintenance of common property areas. Maintaining the common
areas is a major part of the Directors’ responsibility and they will ensure that the perimeter walls of the estate are
repainted and kept damp free, that the security systems are operating correctly, the common property gardens
are maintained and enhanced, etc. If you have a problem with maintenance in your complex, e.g. security issues,
gardening issues, common property leaks, etc, please refer these to your Directors.
Any maintenance issue regarding the outside or inside of a home is the responsibility of the owner. Any
maintenance must be handled by the owner who should call in his own contractor to attend to the problem. The
owner will be responsible for payment on work done.
21. Conduct Rules
The conduct rules as part of the Memorandum of Incorporation, lay down guidelines for the conduct of
owners and their guests and tenants. Directors, and anyone they appoint to assist with the day to day running
of the estate (Managing Agent, caretaker, estate managers, security company, etc), are responsible for
enforcing the conduct rules.
It is important that all residents of the estate familiarise themselves with the conduct rules, both in consideration
of others and in protecting their own interests.
22. Articles of Assocuation
Since 2012, The Articles of Association have been phased out and replaced by the Memorandum of Incorporation.
Please contact your ANGOR Portfolio Specialist, if your estate still has Articles of Association.
23. Memorandum of Incorporation (MOI)
The Companies Act, no. 71 of 2008 (the Act), has changed the way that companies will be incorporated in future.
The Memorandum of Incorporation replaces the previous Articles of Association and includes the conduct rules.
The MOI contains the rules that describe the powers and responsibilities of the Directors and deal with the ways in
which the Directors manage the Homeowners Association. The MOI also contains the conduct rules of the estate.
The Memorandum of Incorporation may only be changed or added to, at an annual or special general meeting.
The new Articles of Association / Memorandum of Incorporation must be filed with CIPC (Companies and
Intellectual Property Commission).
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www.angor.co.za24. ANGOR Online – webpage and App
As an owner in an ANGOR managed scheme the ANGOR Online system offers you the convenience of managing
your property online, from anywhere, at any time. Not only can you access up-to-date statements on your levy
account, view your contact details, contact your scheme’s Portfolio Specialist in an emergency or request account
and maintenance assistance, but you can also view essential scheme information such as minutes of meetings,
your scheme’s conduct rules and more.
Our Online facility offers Directors a vast mine of information. At their convenience and from anywhere in the
world, Directors are able to access various documents pertaining to the management of the scheme including bank
statements, account balances, paid creditor invoices and monthly reports.
ANGOR Online is accessible via web page or App. Visit our website: www.angor.co.za and select ANGOR Online.
The web version is both desktop and mobile friendly. The ANGOR Online App is available for iOS and Android.
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www.angor.co.zaANGOR Online for owners
• View your levy statement
• Contact your Portfolio Specialist
• Log an Account Query
• Complete a Debit Order Form
• Download a Debtors Ledger
• View your contact details
• Change your ANGOR online password
• Log a maintenance request
(where applicable)
• View Member Information
Member Info Section
Scheme specific information is loaded and available for viewing and downloading. All Owners have access to the
following:
• Notices & Minutes of Annual General Meetings
• Notices & Minutes of Special General Meetings (if applicable)
• Architectural Guidelines (if applicable)
• Community Schemes Ombud Service Act
• Conduct Rules
• Constitution
• General Forms (if applicable)
• Homeowners Association Resolutions (if applicable)
• Insurance Replacement Values (if applicable)
• Memorandum of Incorporation
• Newsletters and owner bulletins (newsletters and other general communication sent to all owners)
• Statement Letters (letters to all owners sent with levy statements)
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www.angor.co.zaANGOR Online for Investors
Property Investors who have multiple units in ANGOR managed schemes, can link all the units to 1 ANGOR Online
profile making them accessible with 1 login.
Features available to Investors:
• Download a Consolidated Statement
• Download a Debit Order Summary (Summary of Debit Order details for each unit)
• Download a Contact Details Summary (Summary of the Contact Details for each unit)
ANGOR Online for Investors with Rental Units Managed by ANGOR
Rental properties managed by the ANGOR Rentals division can also be viewed on ANGOR Online:
• View real-time balances on all your rental accounts
• Contact the Rental Accounts team or the Rental Agent
• View real time communication and rental notes
• View a Rent Roll (detailed financial information on all rental units)
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www.angor.co.zaANGOR Online for Directors
Directors have access to a vast mine of information pertaining to the scheme.
• ANGOR Certificate of Compliance
• ANGOR Letters to Directors
• Bank Statements – ABSA Trust Account (internet printout uploaded monthly)
• Bank Statements – General Reserves (internet printout uploaded monthly, if applicable)
• Bank Statements – Maintenance Reserve Fund (internet printout uploaded monthly, if applicable)
• Budget (Current and past approved budgets)
• Creditor Documents (Paid Invoices)
• Directors Meeting: Minutes
• Directors Resolutions
• Financial Statements (Audited Financials)
• Insurance Policy Schedule and Compliance Certificates
• Letters sent to Owners (Letters sent to individual owners)
• Monthly Report (past reports sent by ANGOR)
• PAI Act Document
• Service Provider Contracts
• Site Layout Plan
Features available to Directors:
• Detailed Debtor Information
• Snap Shot of Current Bank Account (updated daily at midnight)
• Snap Shot of Investment Account (updated daily at midnight)
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Accessing ANGOR Online
If you forget your login details, the details can be emailed to the ANGOR Online profile email address.
• Visit our website: www.angor.co.za
• Click on “ANGOR online”
• Select “Forgot Password”
• Enter the email address at which you receive your levy statement
• Your ANGOR online login details will be emailed to you
• The username and password are case sensitive
• As soon as you have your login details you may start using ANGOR online
If the system does not recognise your email address, please complete the Account Registration
• Visit our website: www.angor.co.za
• Click on “ANGOR Online”
• Select “No Account? Request Access”
• Please Complete the form and click Request Registration
• An ANGOR representative will assist you
If you need assistance with ANGOR online,
please email: [email protected]
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www.angor.co.za087 006 0011
Residential Property Management
www.angor.co.za
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