Internship Report at MoWT
Internship Report at MoWT
Internship Report at MoWT
COLLEGE OF BUSINESS AND MANAGEMENT SCIENCE (COBAMS) SCHOOL OF STATISTICS AND APPLIED ECONOMICS
A REPORT ON FIELD ATTACHEMENT / INTERNSHIP AT THE MINISTRY OF WORKS AND TRANSPORT (MoWT) (Policy and Planning Department)
Field Attachment Report submitted to the College Of Business and Management Science in Partial Fulfillment of the requirement for the Degree Of Bachelors of Science in Business Statistics JJINGO ISAAC
DECLARATION
I JJINGO ISAAC, solemnly declare that this report has been entirely organized and written by me, it shows whatever I learnt, faced and experienced during my field attachment at the Ministry of Works and Transport, Policy and Planning Department from 2th June 2012 to 17th Aug 2012 This report has got information from Ministry of Works and Transport 5 year Strategic Plan, Works and Transport Sector Performance Report, National Library of Guidelines and the findings from the field events I was involved in. I hope that all the information (findings and recommendations) with in this report shall be of use to all people who read this. Jjingo Isaac BBS III
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ACKNOWLEDGEMENT
I am greatly indebted to all persons who helped me in the execution of this field work (internship). These notably include my Field Supervisor Mr. Myers Murumu Tumukunde (Monitoring and Evaluation Officer, MoWT), Mr. Kim Kamulegeya (Data base Administration, Policy and Planning MoWT), Mr. Basala Martin (Monitoring and Evaluation Officer MoWT) for their assistance. I am also grateful to Mr. Benon M. Kajuna the Commissioner policy and planning and Mr. Vincent Ssozi, the Principal Statistician MoWT for accepting me to work within the department. Also my acknowledgement is extended to other staff members of the Policy and Planning Department of Ministry of Works and Transport who helped me in various ways, supervision, data collection, data processing and report writing and not forgetting my mother for the support and care she has given me.
My gratitude is also extended to my University Supervisor Mr. Muganga Cris and the University for having introduced the internship programs which has enabled us to get some experience in the field.
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Table of Contents
Figures ............................................................................................................................................. 1 Tables .............................................................................................................................................. 2 Acronyms and Abbreviations .......................................................................................................... 3 CHAPTER 1 ...4 1.1introduction ................................................................................................................................ 4 1.2 Background of the field attachment .................................................................. 4 1.3 Objectives of the field Attachment ............................................................................................ 4 1.4Back ground of the Ministry ...................................................................................................... 5 1.5Goal, Vision, Mission and objectives of the ministry ................................................................ 7 1.6Values and Principles ................................................................................................................. 7 1.7Structure of the Ministry of works and transport ....................................................................... 9 1.8Gender ...................................................................................................................................... 11 CHAPTER 2 STUDENTS EXPERIENCE.12 2.1 Title or position occupied in Department ........................................................................... 12 2.2 2.2.1 2.2.2 2.2.3 2.2.4 2.2.5 2.3 2.4 2.5 2.6 Duties and Responsibilities ................................................................................................ 12 Writing the URA report on Vehicle census ...................................................................... 12 Design questionnaires for the customer satisfaction survey ............................................ 13 Representative from DBS in the new inland port project meeting................................... 13 Writing and preparing the CSSR ....................................................................................... 15 Attending a workshop for training of staff ....................................................................... 15 Supervision levels and Relationship with supervisor ........................................................ 18 Work Team and its composition ........................................................................................ 18 Working Relationship among team members ................................................................... 19 Authority levels to the student........................................................................................... 19
CHAPTER 3 EVALUATION ON FIELD ATTACHMENT20 3.1 Level of Accomplishment of Duties and Responsibilities Assigned ................................ 20 3.2 New Knowledge and skills gained in each of the duties and responsibilities..20 3.3 Most Interesting experiences ................................................................................................... 21 3.4 Relatedness of Universitys taught programmes to the field of work.22 3.5 Challenges faced and how managed ......23 3.6 Benefits derived from the Field attachment ............................................................................ 23
JJINGO ISAAC/School of Statistics and App_Econ/Internship Report at MoWT iv
3.7 Adequacy in University preparing the students for field Attachment.....24 CHAPTER 4, CONCLUSIONS AND RECOMMENDATIONS.......................26 4.1 CONCLUSION ....................................................................................................................... 26 4.2 RECOMMENDATION........................................................................................................... 26 REFERENCE.....27 ANNEX 1 .28 ANNEX 2 .......................................................................................................... . 33
Figures
Figure 1.7:1 .................................................................................................................................... 6 Figure 2.2.3:2 ............................................................................................................................... 10 Figure 2.2.3:3 ............................................................................................................................... 11 figure 2.2.5:4 ................................................................................................................................ 14
Tables
Acronyms and Abbreviations MoWT TSDMS UBOS DBA/S IOM UNRA M&E TLB URF NDP Ministry of Works and Transport Transport Sector Data Management System Uganda Bureau of Statistics Database Administrator/Section International Organization for Migration Uganda National Roads Authority Monitoring and Evaluation Transport Licensing Board Uganda Road Fund National Development Plan.
CHAPTER 1: INTRODUCATION
1.1 Preface
The purpose of this report is to explain what I did and learnt during my internship period of two and half months with the Ministry of Works and Transport (MoWT) in the Policy and Planning department, Data Base Section. The report focuses primarily on the Background of the Ministry, assignments performed, the working environment, successes and shortcomings that I did encounter when handling various tasks assigned to me by my supervisor. It is hoped that this report would serve as a cardinal vehicle to the improvement of the internship program.
To provide an opportunity for students and academic staff to interact with the stake holders and potential employers to appreciate field situations that will also generate information for curricula review and improvement
1.4
The Ministry is also in collaboration with the Ministry of Finance, Planning and Economics.
1.5.2 Vision
To provide reliable and safe works, transport infrastructure and services
1.5.3 Mission
To promote adequate, safe and well maintained works and transport infrastructure and services for social economic development of Uganda.
1.5.4 Objectives
Improve the stock and quality of road infrastructure improve traffic flow within greater Kampala metropolitan area increase volume of passenger and cargo traffic buy air transport Strengthen the National construction industry.
c) Quality Assurance: They shall put in place measures and mechanisms that will ensure our clients deliver/receive quality services and works within budget and time.
JJINGO ISAAC/School of Statistics and App_Econ/Internship Report at MoWT 7
d) Selflessness: They shall put public interest above personal interest without consideration of any financial or material benefit and gain.
e) Objectivity: They shall make decisions based on merit, researched information, professional codes and other codes of good practice.
f) Transparency and Accountability: They shall be transparent and accountable for our decision, actions and inactions.
g) Responsiveness: They shall respond to their clients effectively and efficiently when called upon.
h) Optimal use of Resources: They shall optimally use resources in the attainment of the Ministry objectives and targets.
No. 1 2 3 4 5 6 7 8
Department Transport Regulation Transport Services and Infrastructure Construction Standards and Quality Roads and Bridges Public Structures Mechanical Services Policy and Planning Finance and Administration
Transport Regulation
Public Structures
Mechanical Services
Ug Na an tio da na Na l tio Ro Finance and na ad Administratio l s n Ro Sa Figure:1 ad fet s y Au Co th un JJINGO ISAAC/School of Statistics and App_Econ/Internship Report at MoWT ori cil
Ug an da Ra ilw ay s Co rp or ati on
1.8 Gender
The overall goal of the national gender policy is to mainstream gender into the national development process and reduce inequality in decision making and economic activities. In the road sub-sector the potential direct effect of road works on gender is greatest in construction and maintenance works, where there is an opportunity to increase the number of women employed. This is particularly important in the rural road sub-sector, where labor based work methods are an effective driver for local employment, especially for women. The Ministry has developed policy statements and guidelines for mainstreaming of gender issues in the road-sub sector. Copies have been disseminated to districts (80), contractors, consultants and other stakeholders. UNRA is in the process of developing a framework for monitoring and evaluating its implementations.
The current split of employees within the Ministry of works and transport is as shown in the table below
Table: 2 showing the gender Composition within the Ministry Item Number Male 384 Female 125 Total 509
Percentage
75.4%
24.6%
100%
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And other analysis that could be got out of the data that could be used in the final report. Due to the confidentiality of the report, it can`t be attached to my report for proof since its still under review.
A copy of these questionnaires has been attached at the end of this report.
Musomanew Kampala ports and the railway project Meeting at Bukasa and Kiira Town Council
The Tanga-Musoma inland Port project is a project that was signed by two countries, Uganda and Tanzania. This will involve the construction of a new Inland port at Bukasa. This is a town in Wakiso district, Kiira town council. It will also involve construction of a new railway line from Tanga to Musoma and also new roads to connect the port to the city. In all the Meeting we had; a second one in a series of meeting was about informing the local leaders and the Mayor of Kiira town about the project and also getting them on board. This involved informing/telling the leaders to inform their people and also get back on/record the reactions from the people. I and my co-member were sent as representatives from the Data Base section to the meeting and we had to report back with what came out of the meetings
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Therefore, the survey was carried out to find out what the views of the people where, it was also carried out to see if the Ministry has met its Goal; Manage public works including government structures Promote good standards in the construction industry. it was also carried out to see if the Ministry has met its Goal;
But I have to say, the final copy of this this was not written by me. It was subjected to a number of changes which were done by the department before it was forwarded to the board for review. But I would like to say that I contributed to the general outline of the report and what is actually in it.
This training provides practical steps for developing and implementing workplace prevention and care programs that will serve both employees and the managers. The training is designed for all companies
Provide information on the impact of HIV/AIDS on companies and their employees, so as to be able to assess the risk faced by individual companies and to sensitize others about the need for a workplace HIV/AIDS prevention and care program and policy. Provide background information on HIV/AIDS as a disease. Prepare company managers in planning and implementing HIV/AIDS prevention and care programs. Equip participants with methods to gain the support of senior management and employee for adopting and implementing HIV/AIDS prevention and are programs and policies in the workplace. Training methods Various methods to impact skills and knowledge to the participants were used. These included; Lectures (power point presentations) Brainstorming Discussions Individual and group reading Written exercises with feed back Role plays Drills
Modes of transmission of HIV/AIDS Preventing HIV/AIDS transmission The direct economic impact of HIV/AIDS on a business The direct economic impact of HIV/AIDS on an individual and households Risks of testing employees for HIV/AIDS Key indicators for monitoring the impact of HIV/AIDS on a business.
Definition of HIV/AIDS policy Basic principles Recognition of HIV/AIDS as a workplace issue Non discrimination Gender equality Healthy work environment Social dialogue Screening for purposes of exclusion from employment or work processes Confidentiality Prevention Care and support Communication and leadership
Checklist for drafting an HIV/AIDS policy Dissemination and implementation of the policy
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4th day (26th July 2012) Managing the impact of HIV/AIDS on a company Objectives Minimizing the impact on benefits Company Leadership in prevention and care Company to company education and advocacy
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3.2 Knowledge and skills gained in each of the duties and responsibilities
Most of the knowledge and skills that I gained in the field from the different duties and responsibilities I held, can best be explained using the following aspects;
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I was able to know why Confidentiality was a main issue while carrying out any task. Most of the reports that were written had to be reviewed by different boards before they could be made public. This met confidentiality of the highest order.
In summary, the greatest lesson and skills that I personally picked while executing all the assignment was the ability to deal with all the pressure and also live up to the expectations.
Accompanying the minister for works and transport to Bukasa to address the people
In my own words I could say that this was the most interesting experience that I had while at the Ministry. I was given a chance to move with the minister to Bukasa in which he had to address
JJINGO ISAAC/School of Statistics and App_Econ/Internship Report at MoWT 21
people about the project that was to be set up there. I went as a representative from the DBS, this didnt mean that I was to record any data from there but the team that went to Bukasa had to have a member DBS and it happened to have been me. While the minister was addressing the people, I was able to learn ways in which different questions have to answered or handled and ways in which to overcome pressure. I leant this by seeing how the minister was answering and reacting to the peoples questions
Attending a workshop
Attending this workshop in Jinja was also one of my most interesting experiences while at the Ministry. I had a week in Jinja from which I was to socialize with other members from different departments but all from the Ministry of works and transport, we were to discuss and agree on different issues that all lead to the same outcome of setting up HIV/AIDs at Work place program. Form this workshop I was able to gain: Confidentiality, from address the members through the discussion groups that were formed, I was able to improve on my personal confidence. Learn more about the Ministry and its standing order.
Handling data
I dont know if this was among my most interesting experiences but I would say it was an interesting experience and chance that I had. I got a chance to handle different data from different departments from the Ministry and also produce reports for the outcomes of the analysis that was done. It was an interesting experience because I know that I was able to contribute to production of different reports that were to be used by all people in the country and also be used by the World Bank.
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Almost all the courses that we study at the School were relevant and applicable to the work that was to be done in the field. We used the data capturing softwares like Epidata of which are being taught at the school, analyzing softwares like SPSS to STATA Other courses like human resource where also relevant in the field in the way we had to outsource and manage the sources to come up with the best decisions in the Ministry.
Cultural differences;
I must say that this was one of the most challenging issues that I faced as an intern at the Ministry. I didnt expect it to be that hard to integrate into the Ministrys culture, joining new people of different ages of which they were of older than me and had different educational levels in the field of study. But all of this was managed by me by being open and confident to what I do or say and also giving the necessary respect to different people
Limited Time;
Time was limited and this met hat I had to complete all the tasks at hand and at times this met doing work not at its best. The time fact was an issue even in other cases
Lack of enough money for meals This was one of the major challenges faced while at the Ministry. The internship fee that was given to me was not enough to cover all the needs that I needed to be covered, like transport and meals. But this was overcome by getting meals I could afford and at times met foregoing them.
Working with people from different departments was a rare chance that you cant easily get (as a student) from any other organization in the country. Therefore to me this was another opportunity to make friends and share ideas.
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4.1 Conclusion.
In conclusion, I have to thank both of my supervisors. I really appreciate the way I have been guided through this internship program. Beginning from the opportunity I got at the Ministry, I got time I needed to refresh and expand my knowledge in several issues concerning Roads, Procurements, discover and learnt to value my new working environment, and finally earned the confidence to deal with assignments myself. It is through them that I can`t wait to start a life of work in any place at my own, in short I now appreciate more what the different people in Ministry are doing to improve the road network system in the country. I have acquired knowledge and additional practical experiences,
4.2 Recommendations;
I recommend that the internship program should also be considered to start in the first academic year like other universities are doing. In so doing, the university supervisors have time to attend to all the students in the field. By doing so, the program takes two phases of attendance where a given group of students attend in first year while the rest attend in the second. I will also like to urge all the students who attend this training to always put in more effort.
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REFERENCE
Ministry of Works and Transport. 5 year Strategic Plan 2011/12 - 2015/16
Scribd. National Library of Guidelines. [Online] Available at: <http://www.scribd.com/collections/2417954/internship-reports> [Accessed 10 July 2012].
Victor Kamugisha BCOM 111 .Scribd. National Library of Guidelines. [Online] Available at: http://www.scribd.com/doc/86523464/Intern-Report
Ministry of Works and Transport. Works and Transport Sector Performance Report FY 2010/2011 [2012]
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Republic of Uganda
Ministry of Works and Transport P.O. Box 10, Entebbe, UGANDA Plot 4/6 Airport Road Entebbe Tel: 256 414 320101, Fax: 256 414 320135/ 321364 Email: [email protected] Website: www.works.go.ug
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SECTION 1B: STAFF DETAILS AND SURVEY TIME CODE 1. NAME OF INTERVIEWER: D 2. DATE OF INTERVIEW: 3. NAME OF TEAM LEADER: D 4. DATE OF CHECKING: 5. STARTING TIME: 6. RESPONSE CODE 1. Completed
2. Partially done 3. Not done
M M
M M
8. GPS COORDINATES:
N=1 LAT
S=2
LONG
9. REMARKS:
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SECTION A: COMMUNICATION IN THE MINISTRY The aim of this section is to access the communication status among the employees in the Ministry. Under this section, circle the appropriate rate you think is right to the communication status provided; KEY to the ratings: 1= Very satisfied/strongly agree 2= Satisfied/Agree 3= Dissatisfied/Disagree 4= Very dissatisfied/Strongly disagree 5= Not applicable or do not wish to answer
RATING
A01
You are satisfied with communications in the 1 Ministry You know what is expected of you to do a good 1 job You can ask for advice and support from my 1 manager Your views are asked for Your views are listened to
1 1
A02
A03
2
2
3
3
4
4
5
5
A04 A05
A06
You am kept informed of department results 1 against target You know about the organization and what it is 1 trying to achieve You under how You contribute to the success of 1 the organization You have the information I need to do a good job
1
A07
A08
A09
A10
How do you the communication among the employees in the in Ministry/department can be improved upon?
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SECTION B: EMPLOYEE RECOGNITION AND REWARD The aim of this section to acquire knowledge of employee motivation and recognition with the Ministry
KEY to the ratings: 1= Very satisfied/strongly agree 2= Satisfied/Agree 3= Dissatisfied/Disagree 4= Very dissatisfied/Strongly disagree 5= Not applicable or do not wish to answer
1 2 3 4 5
B01
B02
B03
B04 B05
SECTION C: EMPLOYEE TRAINING AND DEVELOPMENT The aim is to access the extent at which employees are trained in order to develop their skills and knowledge with the Ministry. KEY to the ratings: 1= Very satisfied/strongly agree 2= Satisfied/Agree 3= Dissatisfied/Disagree 4= Very dissatisfied/Strongly disagree 5= Not applicable or do not wish to answer
C01
You have received all the training you need to 1 effectively carry out your job. You get constructive performance feedback on your 1
C02
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C03
C04
C05
SECTION D: JOB SATISFACTION The aim is to determine if you as employees are satisfied by the service the Ministry has to offer.
KEY to the ratings: 1= Very satisfied/strongly agree 2= Satisfied/Agree 3= Dissatisfied/Disagree 4= Very dissatisfied/Strongly disagree 5= Not applicable or do not wish to answer Your job is fulfilling
1 2 3 4 5
D01
D02
D03 D04
2 2
3 3
4 4
5 5
There is good co-operation between the member 1 my you term Your working environment is satisfactory to you
1
D05
D06
D07
D08
D09
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Appendix 2
STRICTLY CONFIDENTIAL Batch Sequence No
Republic of Uganda
ROAD SAFETYQUESTIONNAIRE
Ministry of Works and Transport P.O. Box 10, Entebbe, UGANDA Plot 4/6 Airport Road Entebbe Tel: 256 414 320101, Fax: 256 414 320135/ 321364 Email: [email protected] Website: www.works.go.ug
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SECTION 1B: STAFF DETAILS AND SURVEY TIME CODE 1. NAME OF INTERVIEWER: D 2. DATE OF INTERVIEW: 3. NAME OF TEAM LEADER: D 4. DATE OF CHECKING: 5. STARTING TIME: 6. RESPONSE CODE 1. Completed
2. Partially done 3. Not done
M M
M M
8. GPS COORDINATES:
N=1 LAT
S=2
LONG
9. REMARKS:
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SECTION A: THE REPOSENT`S BIO DATA Under this section, just tick or provide the necessary information required. .
A01
AO2
Sex
Male Female
A03
A04
A04
A05
A06
SECTION B: ROAD SERVICES AND TRANSPORT USED Under this section, just tick or provide the necessary information required. How far is your School from home?
B01
B02
What mode of transport do Walking you use to go to and from Boda Boda
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school?
B03
B04
Yes No
B05
How do you cross the Subway roads while you are going Zebra crossing point to and from school? Presence of Traffic Police At any point on the road
B06
B07
If Yes why?
B08
B09
Are you aware of the Yes different types of road No signs and how to use them? What do you think the Ministry should do or improve on the road networks to improve? .
B10
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