Exclusive Use Provisions - Avoiding Common Pitfalls in Retail Lease Agreements
Exclusive Use Provisions - Avoiding Common Pitfalls in Retail Lease Agreements
Exclusive Use Provisions - Avoiding Common Pitfalls in Retail Lease Agreements
Lease Agreements
By Karla Kraft, David Keithly, and Kenneth Hsu
2014 All Rights Reserved.
I. INTRODUCTION
The world of retail is competitive. Competition for the
same customers by established brands, new brick-and-mortar
concepts, and the ubiquitous threat of online competition
all make it increasingly difficult to maintain a successful,
profitable retail business. We all are familiar with the headlines
that periodically proclaim the demise of well-known national
retail chains. To survive and succeed in this hyper-competitive
world, retailers look for every possible advantage. Exclusive use
provisions in retail leases provide one such advantage by limiting
geographical competition between a tenant and its rivals.
From the retail tenants perspective, exclusive use provisions
are a tool to protect its investment and market share in a
particular geographical area. Food service retailers in particular,
including restaurants and grocery stores, face fierce competition
and are constantly looking for ways to survive on thinner and
thinner margins. As a result, retailers frequently request and
rely upon exclusive use provisions in their leases to effectively
eliminate nearby competitors. For example, the owner of a Del
Taco franchise would not want to invest in a specific location,
only to have a Taco Bell open up next door.
However, from a landlords perspective, exclusive use
provisions are an obstacle to filling spaces in a shopping center.
Landlords likewise face fierce competition in attracting and
retaining in-demand retailers who contribute to the diversity
of dining, retail and shopping options and make their center
attractive to customers. By granting an exclusive use provision,
a landlord restricts its ability to lease to a similar business,
even if, in the landlords judgment, the two businesses would
complement each other and not diminish each others market
share. Exclusive use provisions reduce a landlords profits and
may lead to vacancies a result which is harmful to landlords
and tenants alike. An exclusive use provision that is not precisely
drafted is also likely to lead to disputes between the landlord and
the tenant, and may even lead to litigation over whether a new
tenant violates the provision.
New retail concepts add another layer of complexity to this
equation. Restaurant concepts that seek to blend two or more
categories of food potentially run afoul of exclusives granted to
existing tenants, particularly if the exclusive was drafted years
before a new concept emerged. Food trucks, for example, have
become trendy and delicious in the last few years. A restaurateur
may not have worried about a food truck parking at the center
once a week ten years ago, but now could lose a significant
percentage of its lunch traffic to the newest food truck concept
that pulled into the parking lot. A previously drafted exclusive
use provision may not encompass the food truck, or may be
hopelessly ambiguous with regard to this new concept. As
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which the landlord or other tenants may use their leased premises.
For example, a landlord may grant a tenant the exclusive right to
sell delicatessen or submarine type sandwiches3 or insurance
and insurance-related products.4 Such exclusives restrict the
landlords ability to rent to future tenants seeking to engage
in the activities detailed in the exclusive use provision. Under
California law, use restrictions are valid and enforceable so long
as they are reasonable.5
There are two categories of violations of exclusives: violations
by landlords and violations by other tenants. Landlords have a
duty to uphold and enforce exclusive use provisions.6 Thus, if
a landlord and a new tenant enter into a lease that breaches an
existing tenants exclusive, the landlord is liable to both tenants.
Under California law,7 if the landlord is directly at fault for
such a breach, it is not entitled to a reasonable opportunity to
correct the breach.8 Another tenant can be liable for violating
an exclusive if it infringes upon an existing tenants provision. In
these cases, the landlord is only indirectly at fault for the breach,
and is entitled to reasonable notice and time sufficient to try to
correct the breach.9
Courts generally construe exclusive use provisions broadly.10
In addition, the implied covenant of good faith and fair dealing,
which is implied in every contract, also applies to exclusive use
provisions.11 If a violation is found, remedies for the breach of
an exclusive include rent abatement, money damages (including
lost profits),12 and excuse from further performance under
the lease (including non-payment of rent).13 In determining
the amount of any award, the calculation must be based upon
unspeculative evidence showing with reasonable certainty
both [the] occurrence and extent of the lost profits.14 In
addition, California courts may award injunction relief to
prevent interference with contractual relations.15 When a
landlord attempts to lease to a tenant who will violate an
exclusive, the tenant who holds the exclusive may seek injunctive
relief.16
III. RECENT CALIFORNIA CASES
California state courts apply general principles of contract
interpretation to interpret and enforce exclusive use provisions.17
Thus, if a tenant wishes to prevent a landlord from leasing to a
competitor on the grounds of an exclusive use provision, the
terms of the provision must clearly restrict the landlord.18
Especially in recent years, courts have continued to rely first
upon the plain language of the lease to determine the precise
scope of the tenants exclusive right. Pursuant to the parol
evidence rule, courts typically refuse to consider oral or written
extrinsic evidence to vary, alter, or add to the scope of the
provision.19 Even when such extrinsic evidence is considered,
the text of the provision remains the focal point for the courts
analyses. In sum, cases considering exclusive use provisions
are very fact-specific, and closely analyze the language of the
provision at issue. An overview of pertinent California case law
therefore is helpful.
In City Best Insurance Services, Inc. v. Corona Town Center,
LLC,20 for instance, the Court of Appeal for the Fourth
Appellate District found a shopping center that leased to an
insurer did not breach the express terms of the leases exclusive
use provision when another tenant, a supermarket, began
subleasing 100 square feet of its space to a competing insurer.
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ously contemplates customers viewing and purchasing products from such aisles. Thus, on remand, the
temporary injunctive relief granted should be revised
to make clear that the 500 square foot figure includes
fixtures and their proportionate aisle space.54
B. Specificity
Exclusives that are litigated in court typically suffer from
a lack of specificity. Often, the exclusive in question will grant
an exclusive right to a broad category of services or products
without specifying what exactly falls under that category. Such
undefined or under-defined terms lead to ambiguity. According
to California law, any ambiguity in a restriction on use of leased
property is construed in favor of unrestricted use.50 In other
words, when faced with an ambiguous term in an exclusive use
provision, the court will always err on the side of allowing the
use of the alleged infringer.
Tenants and landlords can instead avoid strained
relationships and litigation by very clearly detailing the scope
of the tenants exclusive right. As the recent case law discussed
above suggest, courts generally adopt a plain language approach
to exclusive use provisions. In City Best, for instance, the court
did not find the landlord liable when another tenant subleased
to a competitor partly because the landlord technically did not
execute or deliver a lease, as prohibited by the provision.
Drafting a detailed exclusive must take into account
practical complexities that may arise. The Garcha court refused
to limit the scope of the exclusive use provision to only one
building of the shopping center because the provision failed to
account for the separate buildings entirely. Similarly, in Hanna,
despite the tenants parol evidence suggesting otherwise, the text
of the provision did not contemplate the possibility of a store
that sold the same products as the tenant, but could not be
classified as a convenience or grocery market.
Tenants and landlords should especially over-define esoteric
or specialized terms, rather than allowing the court to rely on
evidence extrinsic to the lease. In Freestyle Martial Arts, the
exclusive use provision prohibited leasing to other martial arts
studios. Because the term martial arts is not further defined
in the provision, the court was forced to rely upon testimony
from the landlords manager that he believed that martial arts
included kickboxing before finding the landlord liable for breach
of contract.
However, even everyday terms can be the subject of
litigation. For example, in Winn-Dixie Stores, Inc. v. 99 Cent
Stuff-Trail Plaza, LLC,51 the court was left to determine what
was meant by a provision granting an exclusive for groceries
and carving out a permitted use for competitors so long as the
sale of such items did not exceed 500 square feet. The provision
did not define groceries and did not specify how square
footage was to be calculated. The plaintiffs argued that the
500 square foot limitation included not only fixtures (i.e., the
shelves on which groceries were stored) but also the adjacent
aisle space.52 The defendants argued that the 500 square foot
limitation applied only to the fixtures.53 In its decision, the
court used common sense to interpret the undefined terms in
the exclusive:
Limiting the amount of sales to just the footprint
of the actual fixtures is not a reasonable construction
of the clause at issue. Shoppers do not arrive by chopper, sending ropes down to hoist up their purchases.
Shoppers make choices while standing in aisles and the
500 square feet provided for in the leases at issue obvi-
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E. Exceptions
Another way to limit the scope of an exclusive is to carve
out express exceptions to its scope. Typically, such exceptions
limit the parties or spaces to which it applies. In City Best, for
instance, the tenants exclusive right to sell insurance did not
apply to any portion of the landlords center the use of which is
not controlled by [the landlord]. The court found that another
tenants sublease to a competing insurer fell squarely within the
exception because the landlord did not control the subleased
space. Other common exceptions include the incidental sales
exception, the existing tenant exception, the major tenant
exception, and the small tenant exception. Parties can also agree
to exclude or except specific tenants or spaces from the scope of
the exclusive.
ENDNOTES
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F. Remedies
To take some of the guesswork out of exclusive enforcement,
the parties can elect specific remedies if the provision is breached.
Remedies should clarify both damages and enforcement. Because
actual damages may be extremely difficult to calculate, the
parties might consider alternatives, such as liquidated damages,
rent abatement, buyout options or termination provisions.
G. Best Practices
Finally, because exclusive use provisions are binding upon
subsequent tenants, landlords should include the terms of all
relevant provisions in all subsequent leases. The landlord should
attach the actual exclusive as an addendum or a rider to all future
leases. Similarly, a short form memorandum of lease may be
recorded to put third parties, including prospective tenants, on
notice of the exclusive.
IV. CONCLUSION
Although increasingly sophisticated tenants and new
concepts present unique challenges in the negotiation and
drafting of exclusive use provisions, diligent corporate counsel
can avoid uncertainty by thinking through the various issues that
these provisions present and carefully addressing them.
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29, 2011).
Id. at *45 (emphasis added).
Id. at *67.
Id. at *78.
Id. at *13.
2007 Cal. App. Unpub. LEXIS 8925 (Cal. Ct. App. Nov. 2,
2007).
Id. at *2 (emphasis added).
Id. at *56.
Id. at *1332 (citing Sanchez-Corea v. Bank of Am., 38 Cal.
3d 892, 907) (1985)) (affirming the jurys verdict awarding
Freestyle $522,645 in damages based on a lost profits calculation, which the court ruled must be based on unspeculative evidence showing with reasonable certainty both
their occurrence and extent thereof ).
Id. at *17.
2009 Cal. App. Unpub. LEXIS 10209 (Cal. Ct. App. Dec.
23, 2009).
Id. at *23.
Id. at *34 (emphasis added).
Id. at *4.
Id.
Id. at *22.
Id. at *19.
Id. at *16.
Id.
Id. at *18.
Id. at *19.
These provisions also necessarily limit the rights of sublessees.
Cal. Civ. Code 1997.220.
811 So. 2d 719, 722 (Fla. Dist. Ct. App. 2002).
Id.
Id.
Id.
See id.
See Super Fresh/Sav-A-Center, Inc. v. Ashy-Bickham Baker,
655 So. 2d 531, 535 n.* (La. Ct. App. 1995) (lease expressly
provided the square footage calculation was exclusive of
any adjacent aisle space).