Sap Fi Bootcamp Training Exercises For Day2
Sap Fi Bootcamp Training Exercises For Day2
Sap Fi Bootcamp Training Exercises For Day2
0 Bootcamp
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Table of Contents
Table of Contents.................................................................................................2
General Ledger Period End Closing & Reporting.................................................... 3
Exercise 2.1: Create Recurring Entry...................................................................3
Exercise 2.2: Process Recurring Entry ................................................................7
General Ledger Period End Closing & Reporting (cont.)...................................... 10
Exercise 2.3: Display Chart of Accounts ..............................................................10
Exercise 2.4: GL Account Balances Report .........................................................12
Exercise 2.5: GL Account Balance Display ..........................................................14
Exercise 2.6: GL Account Line Items Report .......................................................16
Exercise 2.7: Generate Balance Sheet/Profit and Loss Statement ......................17
Exercise 2.8: Leading Ledger & Non-Leading Ledger Posting.............................19
Exercise 2.9: New GL Reporting versus Classic GL Reporting............................24
Accounts Receivable Master Data .......................................................................... 28
Exercise 2.10: Create Customer ..........................................................................28
Exercise 2.11: Change Customer Record............................................................38
Accounts Receivable Business Transaction ......................................................... 42
Exercise 2.12: Create an Invoice with Cash Payment Terms ..............................42
Exercise 2.13: Create an Invoice with 30-Day Payment Terms ...........................47
Exercise 2.14: Reverse an Invoice.......................................................................51
Exercise 2.15: Execute Dunning Procedure.........................................................53
Exercise 2.16: Create a Partial Credit Memo .......................................................61
Accounts Receivable Business Transaction (cont.) ............................................. 65
Exercise 2.17: Apply Incoming Manual Partial Payments ....................................65
Exercise 2.18: Clear Open Items .........................................................................71
Accounts Receivable Reporting and Conversion Tips ......................................... 74
Exercise 2.19: Display Account Balances ............................................................74
Exercise 2.20: Browse Account Line Items ..........................................................76
Exercise 2.21: Generate AR Reports...................................................................78
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Company R100 has leased a photocopier machine for two years. Although the
rental payment is on yearly basis, you will accrue a monthly rental charge of EUR
500. The recurring entry starts at the end of current month for a year.
The expense account is 471000 Machinery Rental for cost centre P81400.
After creating the template, you need to run the recurring entry.
Instructions
Accounting > Financial Accounting > General Ledger > Posting >
Reference Documents > Recurring Document
Transaction Code:
FBD1
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Document type: SA
Currency: EUR
Amount: 500
Tax code: V1
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Amount: 500
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Display the recurring FI Document you just created using transaction FBD3. The
transaction works the same way as display FI document.
You can also use transaction F.15 to display Lists of Recurring Entry
Check Your
Work
Path: Accounting > Financial Accounting > General Ledger > Document >
Reference Documents > Recurring Document > Display
From transaction FBD3
Path: Accounting > Financial Accounting > General Ledger > Periodic
Processing > Recurring entries > Lists
From transaction F.15
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Instructions
It is now the end of the month, and you need to run the recurring entry created
earlier.
1.
Transaction Code:
2.
3.
F.14
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4.
Verify that Session XXX was created displays in the status bar and record
the session name.
5.
Transaction Code:
SM35
6.
7.
8.
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9.
Review the header and line item information and make changes, as needed.
10. Click the Enter icon until the Information dialog box displays with the message
Processing of batch input session completed.
11. Click Resume button.
12. Click the Exit icon
Note: In case of multiple recurring entries, it is preferred to execute the batch input
session in background.
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Path: Accounting > Financial Accounting > General Ledger > Information
System > General Ledger Reports > Master Data > Chart of Accounts
Transaction Code: S_ALR_87012326 Chart of Accounts
1.
2.
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Reporting period: 1 to 16
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Path: Accounting > Financial Accounting > General Ledger > Account > Display
Balances
GL Account: 476000
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3. Double click on the period and column (Debit, Credit, or Balance) to display the
line items of the GL account.
If the Line Item Display selection at the GL master data is not selected,
there is no drill down information available from this screen; i.e., the line
item of the account cannot be displayed.
5. Enter a different parameter at the selection screen and execute the reports.
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Path: Accounting > Financial Accounting > General Ledger > Information System
> General Ledger Reports > Line Items > GL Line Items
4. Enter a different parameter at the selection screen and execute the reports.
You have completed the GL Account Line Items Report transaction.
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Path: Accounting > Financial Accounting > General Ledger > Information System >
General Ledger Reports > Balance Sheet/Profit and Loss Statement/Cash Flow >
General > Actual/Actual Comparisons > Balance sheet / P+L statement
Transaction code: S_ALR_87012284
1. Select the following information in the selection screen:
Reporting periods: 1 to 16
Comparison periods: 1 to 16
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4. Enter a different parameter at the selection screen and execute the reports
You have completed Generate Balance Sheet/Profit and Loss Statement
transaction.
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Instructions
1.
Accounting > Financial Accounting > General Ledger > Posting >
Enter GL Account Documents for Ledger Group
Transaction Code:
2.
FB50L
Enter:
Document date
Todays date
Posting date
Todays date
Document Type
SA (default)
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Company code
R100
Currency
EUR
.
3.
GL account 489000
4.
GL account 179200
5. In Amount Information on the header always check that debit & credit amounts are
equal to Post a financial entry
6. Click on the Simulate icon and post the document
Note : Display the document and check if it has posted in ALL the ledgers of the
company code R 100 (as illustrated below)
Entry View
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Note: the posting updates values in ALL the ledgers (Leading and Non-Leading
ledgers). (Ledger group is NOT entered in this case)
Now Post transaction for specific ledger only.
Access the Enter GL Account Posting: Header Data screen.
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Path:
Accounting > Financial Accounting > General Ledger > Posting >
Enter GL Accounts for Ledger Group
Transaction Code:
7.
FB50L
Enter:
Document date
Todays date
Posting date
Todays date
Document Type
SA (default)
Company code
R100
Currency
EUR
Ledger group
L6
Note: The fields above are HEADER information. This is required for any or all FI
documents and applicable to all line items in the document.
8.
GL account 489000
9.
GL account 179200
10. In Amount Information on the header always check that debit & credit amounts are
equal
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12. Display and document and check in which ledgers the values have been
posted to. (Entry view and the General Ledger view will show the values
being posted only to one ledger L6 in this case)
You have completed the Leading Ledger & Non-Leading Ledger Posting
transaction.
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1. New GL Reporting
Access the Enter GL Account Posting: Header Data screen.
Path:
Transaction Code:
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S_PL0_86000030
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2.
Enter:
Currency Type
10
Company code
R100
Ledger
L6
Fiscal Year
2007
Posting period
Output Type
Graphical
Note: you can any output type as per your reporting requirement (As
compared to Classic GL report S_ALR_87012277, this report provides several
selection options)
3.
Click
4.
As we can see above we can see the report based on Profit center, Cost
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5.
Classic GL Reporting
Access the Enter GL Account Posting: Header Data screen.
Path:
Transaction Code:
6.
S_ALR_87012277
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Note If you see in the classic ledger we dont have the field to take report
based on Cost center, Profit Center & segment
7.
Note : Option to drill down to line items is unavailable in this classic GL report
You have completed the reports as per New GL & Classic Ledger
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Your company has acquired a new customer and their information needs to
be set up in the system. The customers name is ABC Consulting ## and
customer number is R1000## (where ## is your student number).
Use the data table below to assist you in setting up the customer.
Initial Screen
Account group
General Customers
Customer
R1000##
Company code
R100
General Data Address (Note: You may choose to add your own company data)
Company
Title
Name
ABC Consulting ##
Search term
ABC CON
Street
Lowe Ave
House number
133
Postal Code
56332
City
Hanau
Country
DE
Region
11
Language
German
Phone No
(708) 635-5269
10020030
Bank account
3834756
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First name
Dieter
Department
0002
Function
02
P1000##
Reminder
Instructions
1.
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2.
3.
4.
5.
Click Enter or
6.
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7.
8.
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9.
10. Click the Contact persons tab (only available via XD01).
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Compare the data you set up with the data tables received in Exercise 1.
1.
To locate the customer data you set up, complete the Display Customer
Record.
Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Accounts Receivable
-> Master Records -> Display
Transaction code: FD03
Or
Path:
1.
2.
3.
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5.
Click the Display next tab page and Display previous tab page icons to
view the desired customer information.
6.
Reminder
Check Your
Work
You have completed the feedback for the Create Customer transaction.
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Instructions
1.
D000010000
SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Master Records -> Maintain Centrally -> Change
2.
3.
4.
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5.
Enter value on Transportation zone field. In case the field does not appear, click
the icon
6.
7.
8.
9.
icons
Note:
For FI-related data (i.e., non-sales organization data), change Customer Record can
also be done from:
Path:
SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Master Records -> Change
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Compare the data you set up with the feedback provided below.
To locate the customer data you set up, complete the Display Changed Customer
Record FD04 or XD04 transaction as outlined in the procedures above.
This will allow you to verify that the changes that you made to the customer data in the
system.
Reminder
Check Your
Work
Use the customer account number associated with your participant number
You should see the information you entered in SAP. Refer to the following tables to
check your work:
Compare the data you set up with the data tables received in Exercise 1.
1.
To locate the customer data you set up, complete the Display Customer Record.
Path: SAP Access -> Accounting -> Financial Accounting -> Accounts Receivable
-> Master Records -> Display Changes
Transaction code: FD04
Or
Path:
Transaction code:
4.
XD04
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5.
6.
7.
8.
STOP
This concludes the Master Data Section. Your Instructor will present further
information before proceeding with the next exercise.
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Instructions
1.
GL acct: 800001
Path:
SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Document Entry -> Invoice
2.
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3.
Enter
Invoice date
Amount
555
Currency
EUR
Text
4.
5.
6.
Enter the sales GL account number you want to credit in the GL acct field.
7.
Enter the Doc. currency amount field and the tax code (AN) field.
8.
9.
10. Verify a green check mark appears in the Status field of the accounting entry.
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Processing
Tip
Make sure you keep a record of your document number/s as you will
require them in further exercises.
You have completed the Create an Invoice with Cash Payment Terms transaction.
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1. Display the invoice and compare the information with the feedback below.
Path:
SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Account -> Display / Change line items
Check Your
Work
or F8.
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You have completed the Display an Invoice with Cash Payment Terms transaction.
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Instructions
1.
GL acct: 800001
2.
3.
Enter
Invoice date
Amount
300
Currency
EUR
Text
Utilities Bill
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4.
5.
6.
Enter the sales GL account number you want to credit in the GL acct field.
7.
Enter the Doc. currency amount field and tax code (AN) field.
8.
9.
10. Verify a green check mark appears in the Status field of the accounting entry.
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Note: If you receive a warning message, confirm that this is what you want to do
and press enter to proceed, save the document and verify that the document was
posted.
Processing
Tip
Make sure you keep a record of your document number/s as you will
require them in further exercises.
You have completed the Create an Invoice with 30-Day Payment Terms
transaction.
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Check your
work
Display the invoice and compare the information with the feedback below using
transaction code FBL5N as demonstrated in the earlier exercise.
Customer Line Item Display screen:
Customer: the customer account number that is associated with your
participant number. Enter number with XXXXX
Company code: R100
You should see an open item for EUR 300 on document type DR.
You have completed the Display an Invoice with 30-Day Payment Terms
transaction.
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Use the data from the Create an Invoice with Cash Payment Terms exercise.
Instructions
Enter
Document no.
Company code
Fiscal year
Reversal reason
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Check your
work
Display the reverse payment and compare the information with the feedback below
using transaction code FBL5N as demonstrated in the above exercises.
Customer Line Item Display screen:
Customer: the customer account number that is associated with your
participant number.
Company code: R100
You should see cleared entries for EUR 555- and EUR 555.
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Scenario
In order to execute a dunning procedure you must undertake all the preceding
exercises.
Use the data from the Create an Invoice with 30-Day Payment Terms exercise
First check the correspondence tab of customer master XD02 or FD02.
The date must be blank or dated earlier than yesterday for this exercise.
Instructions
1.
For identification, use your initials and a sequential number, such as XXX1.
You want to run the notices for documents posted through yesterday.
SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Periodic Processing -> Dunning
2.
Run on
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Enter
The date to carry out the program as planned.
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Identification
3.
4.
Enter
Dunning date
Docmnts posted up to
Company code
Customer
5. Press Save
Key)
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Then
Yes
1.
2.
Go to step 9.
Go to step 7.
Click the Status tab.
The Dunning screen displays.
The Dunning parameters dialog box displays.
8.
9.
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Then
1.
2.
3.
Immediately
1.
2.
12. Click the Schedule button. (In the screen illustration, Start Immediately option
has been activated for immediate dunning.)
13. Verify that Dunning job XXXXXX was scheduled successfully displays in the
status bar.
14. Press the Enter key until Dun. selection is complete displays in the Status tab.
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If
Then
Yes
No
2.
3.
4.
Go to step 16.
16. Click on the Dunning List button to review the dunning list.
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.
18.
21.
To view immediately, select the option Start Immediately and click the display
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Note : The layout and contents of the notice are set up in the dunning form
configuration and development
Note : Similar to the Sample Printout, the final printout of the dunning notices can
be generated either immediately or scheduled, by choosing the option Dunning
Printout
printout is completed
Check Your
Work
Check the customer line item (using transaction FBL5N). The field Last Dunned will
be updated with the details of the dunning run.
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Use the data from the Create an Invoice with 30-Day Payment Terms exercise to
create a credit memo for EUR 100.
Use the data below to populate the fields.
GL acct: 800001
Instructions
1.
SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Receivable -> Document Entry -> Credit Memo
2.
3.
Enter
Document date
Amount
Currency
Text
Tracking information.
If you were to credit an open SAP invoice, you would take the following steps:
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Enter the SAP document number of the invoice to credit in the Inv. ref. field.
6.
In the GL acct field, enter the sales GL account number you want to credit.
7.
Enter the Amount in doc curr. Field and Tax code (AN) field.
8.
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9.
10. Verify a green check mark appears in the Status field of the accounting entry.
11. Click the simulate icon
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Check your
work
Display the partial credit memo and compare the information with the feedback below
using transaction code FBL5N as demonstrated in the above exercises.
Customer Line Item Display screen:
Customer: the customer account no. that is associated with your participant no.
Company code: R100
You should see an open item for EUR 100 document type DG.
You have completed the Display a Partial Credit Memo transaction.
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You receive check number 456734 for EUR 100 for the same customer you used in
Exercise #1. The payment is less than the invoice amount. Process it as a partial
payment.
Document type is DZ
Account type is D
The customer does not have notes receivable invoices or down payments. Use the
data below to populate the required fields and reference the table following to obtain
the customer account number that is associated with your participant number.
Document Date: Current date
Posting Date: Current date
Company Code: R100
Currency: EUR
Account (bank data section): 113104
Value Date: Current date
Enter the original Invoice Number In the Text field of the entry.
Processing
Tip
If your customer produces a long list of documents, use the sort icon to organize the
list.
Instructions
1.
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2.
Field
Enter
Document date
Posting date
Document Type
DZ.
Company code
R100
Currency
EUR.
Amount
Account type
D.
3.
4.
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5.
6.
Ensure that the invoice that you want to process is highlighted in blue (= active)
and invoices that you do not want to process are inactive.
7.
8.
Verify that the value in the Amount entered field and the value in the Assigned
field are the same.
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9.
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11. Verify that Document XXXXXX was posted in company code XXXX displays in
the status bar.
Check your
work
Display the manual partial payment and compare the information with the feedback
below using transaction code FBL5N as demonstrated in the above exercise.
Customer Line Item Display screen:
Customer: the customer account no. that is associated with your participant
no
Company code: R100
You should have a new open item for EUR 100 on document type DZ.
The current date displays in the Doc. date field.
You have completed the Display a Manual Partial Payment transaction.
Processing
Post another partial payment of 100 EUR against the same invoice. At the end of this
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Tip
posting, the customer line item should have 1 open invoice for 300 EUR (Doc. Type
DR), 1 credit note for 100 EUR (Doc. Type DG) and 2 partial payment documents for
100 EUR each (Document type DZ)
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When matching open items (debits and credits) need to be cleared, then the
following process is adopted.
Instructions
1.
2.
3.
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4.
Verify that the Not Assigned field is equal to 0. Ensure that the selected line
items are highlighted.
5.
6.
Check your
work
Display the cleared open item and compare the information with the feedback below
using transaction code FBL5N as demonstrated in the above exercise.
Customer Line Item Display screen:
Customer: the customer account no that is associated with your participant no.
Company code: R100
The clearing document no. appears in the column Cleared doc. for the line
items that were cleared in this exercise.
Change the line item layout, if required, to include Clearing document field for
display.
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Find the balance for the customer number R1000xx with company code is R100.
Run a display of customer account balances in 2007.
Balance:
Drill down on the November debits to determine the number of invoices in November.
Instructions
1.
2.
Enter
Customer number
Company code
R100
Fiscal Year
The year.
3.
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4.
Observe that the Invoice amount, less credit memo amount, appears as the sales
value in the last column
5.
Check your
work
Display the Account Balance and compare the information with the feedback below
using transaction code FBL5N as demonstrated in the above exercise.
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Check the open line items you have for customer number R1000xx with the
company code R100. The date you want to view is todays date.
Display the ALL items and the account balance.
Instructions
1.
2.
Enter
Customer number
Company code
R100
3.
Click the appropriate radio button under the Line item selection section.
4.
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5.
Check your
work
Display the Account Line Items and compare the information with the feedback
below using transaction code FBL5N as demonstrated in the above exercises.
Customer Line Item Display screen:
Open items
Amt in loc. cur. Total
You have completed the Display Browse Account Line Items transaction.
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1.
Then
1.
1.
1.
1.
1.
1.
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Customers: Items
Then
1.
1.
1.
1.
1.
1.
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systems -> Reports for Accounts Receivable Accounting -> Master Data
If you want this report
Customer List
Then
1.
1.
1.
1.
1.
2.
3.
4.
In the fields under the Line Item Selections, Further Selections and Output
Control sections, enter information using the Generate Reports job aid for
guidance.
Note: Scroll down as needed to see additional selections.
5.
6.
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