Business Computing

Visual Basic for Applications
(VBA)
Sessions 10-12: Demonstrations

using VBA
Clarifications on Assignment 2
Macros as Viruses and Recorded Macros
Changes needed to implement Repetitive-Regression
Challenge: Iconset Conditional Formatting via modified
macro
Later:
Function to calculate weighted average of a series with 2
inputs
Named Ranges in Excel, and their access inside VBA.
Running macros from command buttons on Excel
spreadsheet
Message Boxes in Excel
2
But First: Just what is a Macro ?

A Macro is programmatic control over
Visual activities of XL
Macros may well be viruses
Macros could be our introduction to
Software building
VBA is Microsofts programming
environment that is portable
However, Quirks abound
Also remember that while WYSIWYG,
WYSINATE
3
Objects: In VBA tasks are performed by

manipulating objects
Properties
A property is an attribute of an object that defines

one of its characteristics, such as its name, size,
color, or location on the screen, etc.
Examples
Range("A1:B15").Rows.Count (a read-only property)

Range("A1:B15").Font.Bold = True (read-write property)
Methods
Methods are the actions that can be performed on

Objects, such as closing a workbook
Methods for Objects
Range("A1:B15").ClearContents
ActiveCell.Copy
Events
Objects can respond to Events, such as a Mouse-Click,

Double Click on a cell, Activate a Worksheet,
Open/Close/Save a Workbook, etc.
Worksheet events:
Such as Activate, Deactivate, Change, Selection
Change, Before Double Click, etc.
Workbook Events:
Such as Open, Before Close, Before Saving, Before
Print, New Sheet.
Collection Objects
Objects are often grouped into collections, which
are themselves objects, called collection
objects
Collection Objects share Common Properties, Methods and Events
Examples : Workbooks, Worksheets, etc.
Worksheets is a collection of all the Worksheet objects in the specified or
active workbook.
Referring Objects
Worksheets(1) refers to the 1st worksheet of current active workbook.
Worksheets(Annual) refers to the worksheet named Annual.
Referring to Objects
VBA organizes objects and object collections in a hierarchy
with the Excel application at the top and the individual cells
of a workbook at the bottom
10
Referring to Property of Objects
11
Applying Methods
12
Working with Variables

A variable is a named element in a program that
can be used to store and retrieve data
Every variable is identified by a unique variable
name
Dim variable as type
13
Variables
Better to use Data Types:
Dim amount As Double
Dim name As String
Other data types: Boolean, Byte, Currency, Date, etc
Default (no type) is Variant
Option Explicit forces all variables to be declared
Can modify scope (outside Subs & Functions)
Private L As Integer
(only current module)
Public billsPaid As Currency
(available to any module)
14
User interaction : InputBox
15
Message Box
MsgBox Prompt, Buttons, Title
16
User Form
These are custom made dialogue boxes
Appropriate Controls from the Toolbox Controls can be added as required
Properties of a control can be changed
VBA Sub procedures to handle events (Event handlers)
generated in the User form need to be written by the programmer
17
Writing to a Sheet
Put the absolute value of the variable FG in row 2 ,
column T of the Worksheet named mySheet.
Worksheets(mySheet).Range(T2)=VBA.Abs(FG)
18
Reading from a Worksheet

To read in a value, use the .Value method, applying the
same ideas used for writing:
X = Worksheets(mySheet).Range(T2).Value
19
Ways to use .Range Method

Range("A1")
Cell A1
Range("A1:B5")
Cells A1 through B5
Range("C5:D9,G9:H16")
A multiple-area selection
Range("A:A")
Column A
Range("1:1")
Row 1
Range("A:C")
Columns A through C
Range("1:5")
Rows 1 through 5
Range("1:1,3:3,8:8")
Rows 1, 3, and 8
Range("A:A,C:C,F:F")
Columns A, C, and F
20
Use an Excel Function

VBA has a limited number of built-in functions, but you
can access the plethora of Excel worksheet functions.
This example uses the Excel ROUNDDOWN function
W = WorksheetFunction.Rounddown(Value)
21
Control Structures
Decisions
If anyDate < Now Then
anyDate = Now
End If
Next, consider If Then Else
22
Decisions(contd.)
If Index = 0 Then
X=X+1
Y = VBA.Sqr(X)
Else If Index = 1 Then
Y = VBA.Sqr(X)
Else If Index = 2 Then
Y=X
Else
X=0
End If
23
Decisions(contd.)
Select Case IndexVariable
Case 0
statements
Case 1 to 10
statements
Case Is < 0
statements
Case NumSteps
statements
Case Else
statements
End Select
Notice that the cases can

be constants, range
values, conditions and
variables; this is a
powerful control structure
that we will use to select
events to execute
24
Loops/Iterations
Do {While|Until} condition
statements
Loop
lCount = 0
lNum = 10
Do Until lNum = 0
lNum = lNum 1
lCount = lCount + 1
Loop
lCount = 0
lNum = 10
Do While lNum > 0
lNum = lNum 1
lCount = lCount + 1
Loop
25
Loops(contd.)
For counter = start To end [Step increment]
statements
Next counter
Total =0
For COUNTER=1 To 10
Total = Total + COUNTER
Next COUNTER
26
Exit Commands
Exit Function:
Immediately exits the Function procedure in which it appears.
Execution continues with the statement following the statement that called
the Function.
Exit Sub:
Immediately exits the Sub procedure in which it appears.
Execution continues with the statement following the statement that called
the Sub procedure.
27
Thank YOU

Business Computing

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Business Computing

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Visual Basic for Applications

Sessions 10-12: Demonstrations

But First: Just what is a Macro ?

Objects: In VBA tasks are performed by

A property is an attribute of an object that defines

Range("A1:B15").Rows.Count (a read-only property)

Methods are the actions that can be performed on

Methods for Objects

Objects can respond to Events, such as a Mouse-Click,

Referring to Property of Objects

Working with Variables

User interaction : InputBox

Reading from a Worksheet

Ways to use .Range Method

Use an Excel Function

Notice that the cases can

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