Stock Valuation
Stock Valuation
Stock Valuation
S TOCKS
V ALUATION OF S TOCK
The stock of materials held by a business invariably has considerable value and ties up a lot of money.
At the end of the financial year, it is essential for a company to make a physical stock-take and to
value its stock for use in the financial statements – in the calculation of profit, and for the balance
sheet. This physical stock-take involves the company staff counting each item held in stock. The stock
held is then valued as follows:
The auditors of a company may make random checks to ensure that the stock value is correct.
The value of stock at the beginning and end of the financial year is used to calculate the figure for
cost of sales. Therefore, the stock value has an effect on profit for the year.
Stock can be valued at either:
• cost, which means the purchase price plus any other costs incurred to bring the product (or
service) to its present location and condition, or
• net realisable value, which is the estimated selling price less the estimated costs to get the product
into a condition necessary to complete the sale
Stock valuation is normally made at the lower of these two values, ie at the lower of cost and net realisable
value. This valuation is taken from International Accounting Standard (IAS) No 2, Inventories. This
valuation applies the prudence concept and is illustrated by the following diagram:
YES NO
situation
The Clothing Store Limited bought a range of beachwear in the Spring, with each item costing £15 and
retailing for £30. Most of the goods sell well but, by Autumn, ten items remain unsold. These are put on the
bargain rail at £18 each. On 31 December, at the end of the store's financial year, five items remain unsold.
At what price will they be included in the year end stock valuation?
Twelve months later, three items still remain unsold and have been reduced further to £10 each. At what price
will they now be valued in the year end stock valuation?
solution
• At 31 December, the five items will be valued at a cost of £15 each,
ie 5 x £15 = £75.
• Twelve months later, the three items remaining unsold will be valued at a net realisable value of £10
each, ie 3 x £10 = £30.
Important note: Stocks are never valued at selling prices when selling prices are above cost prices. The
reason for this is that selling prices include profit, and to value stock in this way would recognise the
profit in the financial statements before it has been realised.
The difficulty in stock valuation is in finding out the cost price of stock – this is not easy when
quantities of a particular stock item are continually being bought in – often at different prices – and
then sold. Some companies have stock in a number of different forms, eg a manufacturer may well
have stocks of raw materials, work-in-progress and finished goods.
IAS 2, Inventories, allows companies to use one of two methods to calculate the cost price of their
stock:
The weighted average cost is then used to value goods sold. A new weighted average cost must be
calculated each time that further stocks are bought during the year.
Note that the use of a particular valuation method does not necessarily correspond with the method
of physical distribution adopted in the stores of the business. For example, in a car factory one car
battery of type X is the same as another, and no-one will be concerned if the storekeeper issues one
from the last batch received, even if the FIFO system has been adopted. However, perishable goods
are always physically handled on the basis of first in, first out, even if the stock records use the AVCO
method.
Having chosen a suitable stock valuation method, a business would continue to use that method
unless there were good reasons for making the change. This is in line with the consistency concept of
accounting.
situation
Ashok Patel runs a computer supplies company. One of the items stocked is the ‘Zap’ data disk.
To show how the stores ledger records would appear under FIFO and AVCO, the following data is used:
20-7
January Opening stock of 40 units at a cost of £3.00 each
February Bought 20 units at a cost of £3.60 each
March Sold 36 units for £6 each
April Bought 20 units at a cost of £3.75 each
May Sold 25 units for £6 each
What will be the profit for the period using the two stock valuation methods?
solution
Note: In the FIFO method, units issued at the same time may be valued at different costs. This is because
the quantities received, with their costs, are listed separately and used in a specific order. There may be
insufficient units at one cost, eg see the May issue, below.
FIFO
STORES LEDGER RECORD
20-7 Quantity Cost Total Quantity Cost Total Quantity Cost Total
Cost Cost Cost
£ £ £ £ £ £
Jan Balance 40 3.00 120.00
Feb 20 3.60 72.00 40 3.00 120.00
20 3.60 72.00
60 192.00
March 36 3.00 108.00 4 3.00 12.00
20 3.60 72.00
24 84.00
April 20 3.75 75.00 4 3.00 12.00
20 3.60 72.00
20 3.75 75.00
44 159.00
May 4 3.00 12.00
20 3.60 72.00
1 3.75 3.75 19 3.75 71.25
Note: In the ‘Balance’ columns, a new list of stock quantities and costs is started after each receipt or issue.
When stock is issued, costs are used from the top of the list downwards.
stock valuation 205
AVCO
In this method, each quantity issued is valued at the weighted average cost per unit, and so is the balance
in stock. The complete list of different costs does not have to be re-written each time.
20-7 Quantity Cost Total Quantity Cost Total Quantity Cost Total
Cost Cost Cost
£ £ £ £ £ £
Jan Balance 40 3.00 120.00
Feb 20 3.60 72.00 40 3.00 120.00
20 3.60 72.00
60 3.20 192.00
March 36 3.20 115.20 24 3.20 76.80
April 20 3.75 75.00 24 3.20 76.80
20 3.75 75.00
44 3.45 151.80
May 25 3.45 86.25 19 3.45 65.55
Note: Weighted average cost is calculated by dividing the quantity held in stock into the value of the stock.
For example, at the end of February, the weighted average cost is £192 ÷ 60 units = £3.20, and at the end
of April it is £151.80 ÷ 44 = £3.45.
The closing stock valuations at the end of May 20-7 under the two methods show total cost prices of:
FIFO £71.25
AVCO £65.55
The difference comes about because different stock valuation methods have been used.
effect on profit
In the example above, the selling price was £6 per unit. The effect on gross profit of using different stock
valuations is shown below.
FIFO AVCO
£ £
Sales: 61 units at £6 366.00 366.00
Opening stock: 40 units at £3 120.00 120.00
Purchases: 20 units at £3.60 147.00 147.00
20 units at £3.75
267.00 267.00
Less Closing stock: 19 units 71.25 65.55
Cost of sales 195.75 201.45
Gross profit = Sales – Cost of sales 170.25 164.55
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Notice that the cost of sales figure is also obtainable by adding up the values in the ‘Issues’ column.
You can also check this, both in Units and in Values:
The Worked Example shows that in times of rising prices, as here, FIFO produces the higher reported
profit and AVCO the lower. The reason for this is that, here, FIFO gives a higher closing stock, which
means that cost of sales is lower and profit is higher; by contrast, AVCO gives a lower closing stock,
which means that cost of sales is higher and profit is lower. Although the profit difference in this Worked
Example is not significant, to a large company the difference could be a considerable money amount.
However it is important to note that, over the life of a business, total profit is the same, whichever
method is chosen: the closing stock of one period becomes the opening stock of the next and, in this
way, profit is allocated to different years depending on which method is used.
disadvantages
• a new weighted average has to be calculated after each receipt, and calculations may be to several
decimal places
• because they are averaged, issues and stock valuation are usually at costs which never existed
• issues may not be at current costs and, in times of rising prices, will be below current costs
The important point to remember is that a business must adopt a consistent stock valuation policy,
ie it should choose a method of finding the cost price, and not change it without good reason. FIFO
and AVCO are the two methods allowed under IAS 2, Inventories, and a company might decide to use
FIFO for one type of stock and AVCO for another. The table on the next page provides a comparison
of the FIFO and AVCO methods of stock valuation. Note that the two methods are simply valuation
techniques and do not affect the cash generated by the business, or the way in which the goods are
physically moved.
C ATEGORIES OF S TOCK
IAS 2, Inventories, requires that, in calculating the lower of cost and net realisable value, note should
be taken of:
– separate items of stock, or
– groups of similar items
This means that the stock valuation 'rule' must be applied to each separate item of stock, or each
group or category of similar stocks. The total cost cannot be compared with the total net realisable
value, as is shown by the Worked Example which follows.
situation
The year end stocks for the two main groups of stock held by the Paint and Wallpaper Company
Limited are found to be:
Cost Net realisable value
£ £
Paints 2,500 2,300
Wallpapers 5,000 7,500
7,500 9,800
FIFO AVCO
method The costs used for goods Does not relate issues to
sold or issued follow the any particular batch of
order in which the goods goods received, but uses a
were received. weighted average cost.
calculation
It is easy to calculate costs More complex because of
because they relate to the need to calculate
specific receipts of goods. weighted average costs.
stock valuation Stock valuations are based Weighted average costs are
on the most recent costs of used to value closing stock.
goods received.
solution
Stock valuation (c) is correct because it has taken the 'lower of cost and net realisable value' for each group
of stock, ie
£
Paints (at net realisable value) 2,300
Wallpapers (at cost) 5,000
7,300
You will also note that this valuation is the lowest possible choice, indicating that stock valuation follows the
prudence concept of accounting.
the stock-take
A company needs to check regularly that the quantity of stock held is the same as that recorded in
the stock records. This is done by means of a stock-take – counting the physical stock on hand to
check against the balance shown by the records, and to identify any theft or deterioration.
Stock-taking is carried out on either a periodic basis or continuously. A periodic basis involves carrying
out a stock-take of all items held at regular intervals (often twice a year). Continuous stock-taking is a
constant process where selected items are counted on a rotating basis, with all items being checked
at least once a year (expensive, desirable or high-turnover items will need to be checked more
frequently).
stock reconciliation
The object of the stock-take is to see if the stock records represent accurately the level of stock held.
The comparison between the stock-take and the stock record is known as stock reconciliation. This
is an important process because
• an accurate stock figure can then be used to value the stock
• it will highlight any discrepancies which can then be investigated
Discrepancies and queries in stock reconciliation need to be referred to the company’s managers and
any other people who may need to know, eg the firm's auditors who are organising the stock-take. If
the discrepancy is a small shortfall in the physical stock compared with the stock record, it will be
authorised for write-off. Larger discrepancies will need to be investigated, as they could have been
caused by:
• an error on the stock record, such as
– a failure to record a receipt or an issue of goods
– an administrative error, eg 100 items received recorded as 10 items
– different items issued to those recorded, eg a size 8 issued instead of a size 10
– an error in calculating the balance of stock
210 A2 Accounting for AQA
• theft of stock
• damaged stock being disposed of without any record having been made
Once an accurate figure for closing stock has been agreed it can then be used in the financial
statements – to calculate profit, and for the balance sheet.
CHAPTER SUMMARY
● Companies may have stocks – or inventories – held in the form of raw materials, work-in-progress,
finished goods, products bought for resale, and service items.
● At the end of the financial year, the company must make a physical stock-take and value its stock
for use in the financial statements – in the calculation of profit, and for the balance sheet.
● In order to be able to calculate accurately the price at which stocks of materials are issued and to
ascertain a valuation of stock, a stores ledger record – or stock card – is used.
● The overriding principle of stock valuation – set out in IAS 2, Inventories – is that stocks are to be
valued at the lower of cost and net realisable value.
● The use of either FIFO or AVCO may result in a different value for closing stock and, hence, a
different reported profit for a particular time period. However, over the life of a business, total profit
is the same, whichever method is chosen.
● IAS 2, Inventories, requires that, in calculating the lower of cost and net realisable value, note
should be taken of
– separate items of stock, or
– groups of similar items
● A stock-take is carried out regularly to check that the quantity of stock held is the same as that
recorded in the stock records. A stock-take is carried out on either a periodic basis or
continuously.
● Stock reconciliation is the process of comparing the stock-take and the stock record. Small
shortfalls in physical stock may be authorised for write-off by the company’s managers or auditors;
larger discrepancies will need to be investigated to establish their cause.
This chapter completes your studies for AS Unit 3. However, this chapter prepares you for AS Unit 4
where you will be looking at aspects of management accounting.
stock valuation 211
QUESTIONS
NOTE: an asterisk (*) after the question number means that an answer to the question is given at the end of this book.
(b) The process of comparing the physical stock with the stock records is known as
.................... ....................
(c) The international accounting standard that sets out the accounting treatment for the
valuation of stock is IAS ..., .............................
(d) The usual basis for stock valuation is at the lower of .................... and ....................
.................... ....................
Breeden Bakery Limited makes ‘homestyle’ cakes which are sold to supermarket chains.
8.2*
The company uses the first in, first out (FIFO) method for valuing its stocks.
Complete the following stores ledger record for wholewheat flour for May 20-7:
20-7 £ £ £ £ £
Balance at
1 May 10,000 2,500
10 May 20,000
20 May 15,000
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8.3 The supplies department of Peoples Bank has the following movements of an item of stock
for June 20-4:
units cost per unit total cost
£ £
1 June Balance 2,000 2.00 4,000
15 June Receipts 1,000 2.30 2,300
21 June Issues 2,500
You are to complete the following table for FIFO and AVCO:
8.4 Wyezed Limited stocks two types of goods, Wye and Zed. The company values Wye using
a FIFO basis, and Zed on an AVCO basis.
The following are the stock movements during the month of August 20-4:
(a) You are to complete the stores ledger records, below, for Wye and Zed.
23 Aug
24 Aug
214 A2 Accounting for AQA
(b) At 31 August 20-4, the net realisable value of each type of stock is:
• Wye £10,000
• Zed £46,000
Show the amount at which stocks should be valued on 31 August 20-4 in order to
comply with IAS 2, Inventories.
8.5 From the following information prepare stores ledger records for product Alpha using:
(a) FIFO
(b) AVCO
• 20 units of the product are bought in January 20-7 at a cost of £3 each
• 10 units are bought in February at a cost of £3.60 each
• 8 units are sold in March
• 10 units are bought in April at a cost of £4.00 each
• 16 units are sold in May
Note: a blank stores ledger record, which may be photocopied, is provided in the Appendix
8.6 JayKay Limited is formed on 1 January 20-7 and, at the end of its first half-year of trading,
the stores ledger records show the following:
At 30 June 20-7, the net realisable value of each type of stock is:
product Jay £1,050.00
product Kay £1,950.00
£3,000.00
stock valuation 215
8.7* Go Games Limited sells computer games. At the end of the financial year, the company’s
stocks include:
300 copies of ‘X1X’ game that cost £40 each and will sell at only £30, because it is an out-
of-date version.
260 copies of a newly-released game, ‘X-TRA-G’ that cost £56 each and will be sold for £90
each.
100 copies of a current version of ‘X-TREME 2’ game, which is expected to be up-dated to
‘X TREME 3’ in the near future. These cost £35 each and normally sell for £55, but because
they may soon be out-of-date, Go Games Limited has reduced the price to £42 each.
8.8* A football club shop holds stocks of replica club strip as well as other goods and clothing.
The club strip has recently been changed and the old version will have to be sold at greatly
reduced prices. At the end of the financial year, the stocks in the shop include:
8.9* Denise Watson sells one type of agricultural machine, a mini-baler. She provides the
following information for April 2008.
Denise had 2 mini-balers in stock at 1 April 2008. They cost £1,200 each.
Date Purchases Sales
1 April 3 @ £1,200
2 April 4 @ £2,900
7 April 4 @ £1,350
17 April 4 @ £3,000
21 April 8 @ £1,400
24 April 7 @ £3,000
Total purchases for the month: £20,200. Total sales for the month: £44,600
Denise has calculated her gross profit to be £24,782, using the weighted average cost
method (AVCO) of valuing her stock.
She sells her mini-balers in the order in which she purchases them. For this reason, she
believes she should change her method of valuing stock to the first in first out method (FIFO).
REQUIRED
(a) Prepare a trading account for the month of April 2008 using the FIFO method of
valuing stock.
(b) Discuss one advantage and one disadvantage of using the weighted average cost
method (AVCO) of valuing stock. Advise whether she should change her method of
valuing stock.
Assessment and Qualifications Alliance (AQA), Second Specimen Paper for 2010
8.10 Tom Greenacre buys and sells one model of caravan. He provides the following information
for April 2007.
On 1 April, there was one caravan in stock, which had cost £17,700.
Date Purchases Sales
10 April 2 @ £18,000 each
18 April 2 @ £23,000 each
26 April 3 @ £18,400 each
30 April 2 @ £23,000 each
REQUIRED
(a) Calculate the value of closing stock at 30 April 2007, using the weighted average cost
(AVCO) method of stock valuation
(b) Discuss whether or not a change from the weighted average cost (AVCO) method to
the first in first out (FIFO) method would be beneficial to Tom’s business.
8.11* Your friend, Gerry Gallagher, has recently set up in business selling plastic toys. The
transactions for his first month of trading are:
1 April Bought 500 toys at £1.50 each
3 April Sold 250 toys at £2.50 each
7 April Bought 1,000 toys at £1.40 each
14 April Sold 600 toys at £2.60 each
20 April Sold 300 toys at £2.70 each
27 April Bought 1,050 toys at £1.62 each
At the end of April he asks you to help him to value his closing stock. He has heard that other
firms in the toy trade value their stock using either FIFO or AVCO. He asks you to do the
calculations for him, and also to work out his gross profit using each of the two stock
valuation methods. He comments that he ‘will use the stock valuation that gives the higher
profit’ because he wants to impress his bank manager.
8.12 You work as an accounts assistant at Kurt Plastics PLC and, for the last few days, you have
been carrying out a stock-take and a stock reconciliation. There are discrepancies with two
stock lines:
146 £2 each 10 8
You take this information to the company accountant who asks what actions you would take
to deal with these discrepancies.
REQUIRED
(a) What is the purpose of a stock-take?
(b) What is meant by stock reconciliation?
(c) How will you respond to the company accountant? Give your reasons.