Oracle EBS R12 Receivables

Oracle EBS R12 Receivables
Created on Monday, May 05, 2008

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Training Guide
Table of Contents
Introduction........................................................................................................................v
Receipts...............................................................................................................................1
Entering Receipts........................................................................................................................1
Applying Receipts......................................................................................................................4
Entering Miscellaneous Receipts................................................................................................8
Reapplying Receipts.................................................................................................................13
Reversing Receipts...................................................................................................................19
Bills Receivable.................................................................................................................25
Creating Bills Receivable.........................................................................................................25
Searching for Bills Receivable.................................................................................................28
Customers.........................................................................................................................32
Defining Customer Account Drawee Sites...............................................................................32
Managing Customers................................................................................................................36
Collections.........................................................................................................................59
Reprinting Historical Dunning Letters......................................................................................59
Printing a Collection Report.....................................................................................................64
Viewing Bills Receivable from the Collections Page...............................................................67
Document Management...................................................................................................73
Creating Desktop Documents...................................................................................................73
Managing Accounts Receivables Attachments.........................................................................78
Printing Transactions................................................................................................................85
Accounts Receivable Transactions.................................................................................90
Entering Freight Information....................................................................................................90
Reviewing Accounting Information.........................................................................................97
Creating Accounting Information...........................................................................................101
Entering Revenue Credits.......................................................................................................107
Entering Quick Transactions..................................................................................................113
Entering Invoices with Rules..................................................................................................118
Entering Invoices with Installments........................................................................................128
Using Invoice Rules................................................................................................................137
Entering Commitments...........................................................................................................146
Batching Transactions............................................................................................................152
Completing Transactions........................................................................................................162
Voiding Transactions..............................................................................................................168
Viewing Transactions.............................................................................................................184
Placing an Item in Dispute......................................................................................................195
Copying Invoices....................................................................................................................201
Entering Manual Adjustments................................................................................................209
Creating Automatic Adjustments............................................................................................216
Approving Adjustments..........................................................................................................223
Viewing Autoadjustments Report...........................................................................................226
Maintaining Transactions.......................................................................................................231
Crediting Transaction Lines....................................................................................................237
Viewing Credit Transaction Lines..........................................................................................244
Executing the AutoInvoice Program.......................................................................................249
Generating AutoInvoice Program Reports..............................................................................254
Running the Balance Forward Bills Program.........................................................................258
Viewing and Correcting AutoInvoice Exceptions...................................................................262
Page iii
Training Guide
Printing Balance Forward Bills...............................................................................................266

Revenue Management...................................................................................................271
Running Revenue Recognition...............................................................................................271
Using Revenue Accounting....................................................................................................275
Unscheduing Revenue............................................................................................................282
Accounting for Receivables...........................................................................................289
Opening and Closing Accounting Periods..............................................................................289
Using Subledger Accounting Inquiries: Accounting Events...................................................291
Using Subledger Accounting Inquiries: Journal Entries.........................................................295
Using Subledger Accounting Inquiries: Journal Entry Lines..................................................298
Viewing Subledger Accounting Reports.................................................................................300
Viewing Accounting Lines in Receivables.............................................................................306
Funds Capture Process Home Page.............................................................................313
Searching and Viewing Settlement Batch Information...........................................................313
Searching and Viewing Authorization Information................................................................316
Searching and Viewing Settlement Information.....................................................................319
Searching and Viewing Credit Information............................................................................322
Creating Settlement Batches...................................................................................................325
Submitting Offline Transactions.............................................................................................327
Page iv
Training Guide
Introduction
Using Accounts Receivables enables you to manage receipts, transactions, invoices, customers,
and credits through a series of workbenches.
Oracle Receivables provides four integrated workbenches that you can use to perform your day-
to-day Accounts Receivable operations. You can use the Receipts Workbench to perform most of
your receipt-related tasks and the Transactions Workbench to process your invoices, debit
memos, credit memos, on-account credits, chargebacks, and adjustments. The Bills Receivable
workbench enables you to create, update, remit, and manage your bills receivable.
Each workbench enables you to find critical information in a flexible way, see the results in your
defined format, and selectively take appropriate action. For example, in the Transactions
Workbench, you can query transactions based on the bill-to or ship-to customer, currency,
transaction number, or General Ledger date. You can then review financial, application, and
installment information, perform adjustments, create a credit memo, or complete the transaction.
All of the windows you need are accessible from just one window, so you can query a transaction
once, then perform several operations without having to find it again.
Upon completion of this module, you will be able to:

• Manage receipts.
• Manage bills receivable.
• Define customers.
• Maintain collections.
• Complete accounts receivables transactions.
• Run revenue management.
• Use accounting for receivables.
• Use the Funds Capture Process Home page.
Page v
Training Guide
Receipts
Receipts includes information on entering and applying receipts, entering miscellaneous receipts,
reapplying receipts, and reversing receipts.
Upon completion of this lesson, you will be able to:

• Enter receipts.
• Apply receipts.
• Enter miscellaneous receipts.
• Reapply receipts.
• Reverse receipts.
Entering Receipts
You can enter two types of receipts in Oracle Receivables, Standard receipts such as Payment
(cash or a check) that you receive from your customers for goods or services. Also known as cash
receipts. Miscellaneous receipts, such as Revenue earned from investments, interest, refunds,
stock sales, and other nonstandard items.
You can enter receipts and apply them to transactions in either Open or Future accounting
periods. You can also create chargebacks or adjustments against these transactions.
You can apply receipts to invoices, debit memos, deposits, on-account credits, and chargebacks.
You can partially or fully apply a receipt to a single debit item or to several debit items.
In this topic, you will enter receipts in the Oracle Receivables.
Procedure
Page 1
Training Guide
Step Action
1 Begin by navigating to the Receipts page.
. Click the vertical scrollbar.
2 Click the Receivables, Vision Operations (USA) link.

.
3 Click the Receipts: Receipts link.

.
4 Use the Receipts page to enter new or query existing receipts.

.
Page 2
Training Guide
Step Action
5 Click in the Receipt Method field.
.
6 Oracle Receivables uses the receipt method to determine the accounting and remittance
. bank accounts for this receipt.
If you select the Automatic receipt method, then Oracle Receivables defaults the
payment method and instrument number.
Enter the desired information into the Receipt Method field. Enter "Manual".
7 Click in the Receipt Number field.
.
8 Enter the desired information into the Receipt Number field. Enter
. "ReceiptNumber321".
9 Click in the Receipt Amount field.

.
1 Enter the desired information into the Receipt Amount field. Enter "1000".
0
.
Page 3
Training Guide
Step Action
1 Click in the Name field.
1
.
1 If multiple customers have transactions with the number you entered, Oracle
2 Receivables displays a
. page from which you can select a customer. If you enter a number here, Oracle
Receivables defaults the number in the Applications page when you apply this receipt.
Enter the desired information into the Name field. Enter "AT&T Universal Card".
1 Click in the Number field.
3
.
1 Click the Save button.

4
.
1 You have entered receipts in the Oracle Receivables.

5 End of Procedure.
.
Applying Receipts
You can apply receipts to any type of transaction except guarantees and standard credit memos.
You can apply all or part of a receipt or on-account credit to a single debit item or to several debit
items.
For example, your customer may send a single check to pay all of one invoice and part of another
invoice. Or, a customer may have an on-account credit he will expect you to use with his receipt
to close an open debit item.
You can apply receipts to an entire transaction and prorate the receipt amount across all
transaction lines. Or, you can apply receipts to specific transaction lines.
In this topic, you will apply receipts to the transaction.
Procedure
Page 4
Training Guide
Step Action

.

.
4 Use the Receipts page to enter new, or query for the existing receipts, and apply the
. receipts to transaction lines.
Page 5
Training Guide
Step Action
5 Click the View menu.
.
6 Click the Query By Example menu.

.
7 Click the Enter menu.

.

.
9 Enter the desired information into the Receipt Method field. Enter "Manual".
.

0
.
Page 6
Training Guide
Step Action
1 Enter the name or number of the customer who remitted this receipt.

2
.

3
.
1 Click the Run menu.

4
.
1 Click the Apply button.

5
.
Page 7
Training Guide
Step Action
1 Click in the Apply To field.
6
.
1 Enter the transaction number to which you want to apply this receipt.
7 Enter the desired information into the Apply To field. Enter "12049".
.
1 Click in the Apply Date field.

8
.

9
.
2 You have applied receipts to the transaction.

0 End of Procedure.
.
Entering Miscellaneous Receipts

You can enter miscellaneous receipts in any currency defined in the system if you have at least
one remittance bank account which has the Multiple Currencies Allowed checkbox selected. If no
such bank account exists, you can only enter receipts in the same currency in which bank
accounts exist.
Non-invoice related transactions such as investment and interest income are known as
miscellaneous receipts in Oracle Receivables.
In this topic, you will enter miscellaneous receipts.
Procedure
Page 8
Training Guide
Step Action

.

.
4 Use the Receipts page to enter your miscellaneous receipts.

.
Page 9
Training Guide
Step Action
.
6 Oracle Receivables uses the receipt method to determine the accounting and remittance
. bank accounts for this receipt.
If you select the Automatic receipt method, then Oracle Receivables defaults the
payment method and instrument number.
Enter the desired information into the Receipt Method field. Enter "Manual".
.
. "MiscReceipt321".
9 Click in the Receipt Amount field.

.
1 Enter the desired information into the Receipt Amount field. Enter "150".
0
.
Page 10
Training Guide
Step Action
1 Click the Receipt Type list.
1
.
Step Action
1 Click the Miscellaneous list item.
2
.
Page 11
Training Guide
Step Action
1 Click the OK button.
3
.
1 The Receivables activity determines the default distribution set and accounting for this
4 transaction.
.
You can enter any Receivables activity with a Miscellaneous Cash type except an
activity that was previously set up with a location-based tax code.
Click in the Activity field.
1 Enter the desired information into the Activity field. Enter "Miscellaneous Receipts".
5
.
1 Click in the Distribution Set field.

6
.

7
.
Page 12
Training Guide
Step Action
1 You have entered miscellaneous receipts.
8 End of Procedure.
.
Reapplying Receipts
When you reapply a receipt, you first 'unapply' the original receipt applications; this reopens each
transaction or transaction line that was previously closed by the receipt. However, you cannot
unapply a receipt that has adjustments associated with it unless you first readjust the transaction
to its original amount. In addition, you cannot unapply a transaction if there is a charge back
against it and the charge back has any activities against it.
In this topic, you will reapply receipts.
Procedure
Page 13
Training Guide
Step Action

.

.
4 On the Receipts page, query the receipt to reapply.

.
Step Action
.

.
Page 14
Training Guide
Step Action
.

.
9 You can reapply both automatic and manually entered receipts.

. Enter the desired information into the Receipt Method field. Enter "Manual".

0
.
1 You have to query the receipt to reapply.


2
.

3
.

4
.
1 The Run menu retrieves all the details pertaining to the queried receipt number.
5
.

6
.
Page 15
Training Guide
Step Action
1 Reverse the applications by clearing the Apply checkbox next to the transaction.
7 Click the Apply option.
.

8
.
1 Click the Close button.

9
.
Page 16
Training Guide
Step Action
0
.
Page 17
Training Guide
Step Action
2 Click in the Apply To field.
1
.
2 You will now apply this receipt to a different transaction or transaction line.
2 Enter the desired information into the Apply To field. Enter "12049".
.
2 Click in the Apply Date field.

3
.
2 Click in the Amount Applied field.

4
.
2 Enter the desired information into the Amount Applied field. Enter "800".
5
.
Page 18
Training Guide
Step Action
6
.
2 Once you save your work, Oracle Receivables creates the reversing
7 journal entries for each application
. that you reopened.
2 You have completed the Reapplying Receipts procedure.

8 End of Procedure.
.
Reversing Receipts
Receivables lets you reverse a receipt when your customer stops payment on a receipt or if a
receipt comes from an account with insufficient funds. You can also reverse a receipt if you want
to re-enter and reapply it in Receivables.
In this topic, you will reverse receipts.
Procedure
Page 19
Training Guide
Step Action

.

.
4 On the Receipts page, query the receipt to reverse.

.
Page 20
Training Guide
Step Action
.

.

.

.
9 Enter the desired information into the Receipt Method field. Enter "Manual".
.

0
.
Page 21
Training Guide
Step Action
1 "ReceiptNumber321".
.

2
.

3
.

4
.
1 The Run menu retrieves all the details that have been entered against the queried
5 receipt number.
.
1 Click the Reverse... 1 button.

6
.
1 In the Date field, enter the date of this receipt reversal and the date to post this reversal
7 to your general ledger.
.
The default for the reversal and GL dates is the current date.
Page 22
Training Guide
Step Action
1 Click in the Category field.
8
.
1 In the Category field, enter the category for this reversal.

9
. Valid categories include Non-Sufficient Funds, Reverse Payment, and Stop Payment.
Use the Reverse Payment category when the receipt has been incorrectly entered and
you want to re-enter it.
Enter the desired information into the Category field. Enter "Reverse Payment".
2 Click in the Reason field.
0
.
2 In the Reason field, enter a reason for this receipt reversal. Typical reasons include
1 Insufficient Funds, Account Closed, Wrong Amount, Wrong Customer, and
. Uncollectable.
Enter the desired information into the Reason field. Enter "Payment Reversal".
2 Click the Reverse button to create a standard reversal.
2 Click the Reverse button.
.
Page 23
Training Guide
Step Action
3
.
2 You have completed the Reversing Receipts procedure.

4 End of Procedure.
.
Page 24
Training Guide
Bills Receivable
Bills Receivable includes information on creating bills receivable, searching for and managing
bills receivable.

• Create bills receivable.
• Search for bills receivable.
Creating Bills Receivable

Oracle Receivables treats a bill receivable as a separate transaction. You can create bills
receivable through the Bills Receivable window.
In this topic, you will create bills receivables.
Procedure
Page 25
Training Guide
Step Action
1 Begin by navigating to the Bills Receivable page.

.
3 Click the vertical scrollbar.

.
4 Click the Bills Receivable: Transactions link.

.
5 Use the Bills Receivable page to manually create a bill receivable and assign
. transactions to the bill.
You can also query and update existing bills receivable using this page.
Page 26
Training Guide
Step Action
6 Enter the transaction batch source.
.
If you assigned a transaction batch source to the AR: Bills Receivable Batch Source
profile option, the batch source defaults in the Source field. If the transaction batch
source contains a bills receivable transaction type, the transaction type defaults in
the Type field.
Click in the Source field.
7 Enter the desired information into the Source field. Enter "Automatic Numbering".
.
8 Enter the bills receivable transaction Type.

. Click in the Type field.
9 Enter the desired information into the Type field. Enter "Unsigned BR".
.
1 Enter the desired information into the Currency field. Enter "USD".
0
.
1 Click the Main tab.

1
.
1 Enter the customer drawee for this bill. You can enter the drawee by Name,
2 Number, or Taxpayer ID.
. Click in the Drawee: Name field.
1 Enter the desired information into the Drawee: Name field. Enter "General
3 Technologies".
.
1 Click in the Drawee: Number field.

4
.
1 Click in the Drawee: Location field.

5
.
Page 27
Training Guide
Step Action
1 Enter the desired information into the Drawee: Location field. Enter "Sorbonne
6 (OPS)".
.
1 Click in the Drawee: Address field.

7
.
1 Click in the Legal Entity field.

8
.
1 Enter the desired information into the Legal Entity field. Enter "Vision Operations".
9
.

0
.
2 You have completed the Creating Bills Receivable procedure.

1 End of Procedure.
.
Searching for Bills Receivable

You can view detailed information about a bill receivable, including current balance, current
status, drawee, and remittance details in Oracle Receivables. Use the Find Bills Receivable page
to search for a bill that you want to view.
In this topic, you will search for a bills receivable using the Find Bills Receivable page.
Procedure
Page 28
Training Guide
Step Action
1 Begin by navigating to the Find Bills Receivable page.

.

.
4 Click the Bills Receivable:Portfolio Mgmt link.

.
5 Use the Find Bills Receivable page to enter selection criteria for the bills receivable
. that you want to view.
Page 29
Training Guide
Step Action
6 Click in the Operating Unit field.
.
7 Enter the desired information into the Operating Unit field. Enter "Vision
. Operations".
8 Click the Find button.

.
or
Press [Alt+i].
Page 30
Training Guide
Step Action
9 Click the horizontal scrollbar.
.
1 You have completed the Searching for Bills Receivable procedure.

0 End of Procedure.
.
Page 31
Training Guide
Customers
Customers includes information on defining and managing customers.

• Define customer account drawee site.
• Manage customers.
Defining Customer Account Drawee Sites

You have to define customer account addresses as drawees for bills receivable. You must define a
drawee site for each customer account for whom you create bills receivable. You can define more
than one address as a drawee, but for each account you can designate only one address as the
primary drawee site.
In this topic, you will define customer account drawee site.
Procedure
Page 32
Training Guide
Step Action
1 Begin by navigating to the Customers page.
. Click the Receivables, Vision Operations (USA) link.

.
3 Click the Customers link.

.
4 The Search region enables you to find the customer account for which you want to
. assign a business purpose.
Step Action
.
6 Enter the desired information into the Name field. Enter "AT&T Universal Card".
.
Page 33
Training Guide
Step Action
7 Click the Go button.
.
8 Click the Details button.

.
Step Action
.
1 You select the first customer address that you want to define as a drawee site.
.
Page 34
Training Guide
Step Action
1 Click the Business Purposes tab.
1
.
1 Click the Add Another Row button.

2
.
1 Click the Purpose list.

3
.
1 Click the Drawee list item.

4
.
1 Select the Primary option if this is the primary drawee site.

5 Click the Primary option.
.
Page 35
Training Guide
Step Action
6
.

7
.
1 You have completed Defining Customer Account Drawee Sites procedure.

8 End of Procedure.
.
Managing Customers
The Customers page allows you to create, view, and manage customers.
In this topic, you will learn to manage customers.
Procedure
Page 36
Training Guide
Step Action
1 Begin by navigating to the Customers page.
.
Click the vertical scrollbar.
.

.
4 Click the Customers link.

.
5 The Customers page enables you to create, view, and maintain customer information.
.
Page 37
Training Guide
Step Action
6 Click the Create button.
.
7 The Create Organization page enables you to enter details and create a customer
. type: organization.
Page 38
Training Guide
Step Action
8 Click in the Organization Name field.
.
9 Enter the desired information into the Organization Name field. Enter "MRF Inc.".
.
1 Click in the Alias field.

0
.
1 Enter the desired information into the Alias field. Enter "MRF".
1
.
1 Click in the Account Number field.

2
.
1 Enter the desired information into the Account Number field. Enter "786786".
3
.
Page 39
Training Guide
Step Action
1 Click in the Account Description field.
4
.
1 Enter the desired information into the Account Description field. Enter "MRF
5 Tyres".
.

6
.
1 Click in the Address Line 1 field.

7
.
1 Enter the desired information into the Address Line 1 field. Enter "Nariman Point".
8
.
1 Click in the City field.

9
.
2 Enter the desired information into the City field. Enter "New York".
0
.
2 Click in the County field.

1
.
2 Enter the desired information into the County field. Enter "New York".
2
.
2 Click in the State field.

3
.
2 Enter the desired information into the State field. Enter "New York".
4
.
Page 40
Training Guide
Step Action
2 Click in the Province field.
5
.
2 Enter the desired information into the Province field. Enter "New York".
6
.
2 Click in the Postal Code field.

7
.
2 Enter the desired information into the Postal Code field. Enter "10001".
8
.

9
.
3 Click in the Location field.

0
.
3 Enter the desired information into the Location field. Enter "4568".
1
.

2
.
3 Click the Add Another Row button.

3
.
3 Click the Purpose list.

4
.

5
.
Page 41
Training Guide
Step Action
3 Click the Ship To list item.
6
.

7
.
3 Click in the Location field.

8
.
3 Enter the desired information into the Location field. Enter "5623".
9
.

0
.
4 Click the Save And Add Details button.

1
.
Page 42
Training Guide
Step Action
2
.
4 Click the Payment Details tab.

3
.
4 The Payment Details tab enables you to enter details of the receipt methods and
4 payment instruments that a customer will use.
.
4 Click the Add Receipt Method button.

5
.
4 Enter the desired information into the Receipt Methods field. Enter "Automatic
6 Receipts".
.
Page 43
Training Guide
Step Action
7
.

8
.

9
.

0
.
5 Click the Create button.

1
.
5 The Create Bank Account page enables you to link the customer to an existing
2 account, or create a new bank account.
.
Page 44
Training Guide
Step Action
5 Click in the Bank Name field.
3
.
Page 45
Training Guide
Step Action
5 Enter the desired information into the Bank Name field. Enter "Bank Of America".
4
.
Page 46
Training Guide
Step Action
5 Click the Bank Name Search button.
5
.
5 The Search and Select: Bank Name page enables you to search and select the
6 appropriate bank name.
.
Page 47
Training Guide
Step Action
5 Click the Quick Select button.
7
.
Page 48
Training Guide
Step Action
5 Click in the Branch Name field.
8
.
Page 49
Training Guide
Step Action
5 Enter the desired information into the Branch Name field. Enter "Bank Of America".
9
.
Page 50
Training Guide
Step Action
6 Click in the Account Number field.
0
.
Page 51
Training Guide
Step Action
6 Enter the desired information into the Account Number field. Enter "101205306".
1
.
Page 52
Training Guide
Step Action
6 Click in the Accuont Name field.
2
.
Page 53
Training Guide
Step Action
6 Enter the desired information into the Account Name field. Enter "MRF Bank
3 Account".
.
Page 54
Training Guide
Step Action
6 Click in the Currency field.
4
.
Page 55
Training Guide
Step Action
6 Enter the desired information into the Currency field. Enter "US dollar".
5
.
Page 56
Training Guide
Step Action
6
.
Page 57
Training Guide
Step Action
7
.

8
.
6 You have completed the Managing Customers procedure.

9 End of Procedure.
.
Page 58
Training Guide
Collections
Collections includes information on printing collection reports, viewing bills receivable from the
Collections page, and reprinting historical dunning letters.

• Reprint historical dunning letters.
• Print a collection report.
• View bills receivable from the Collections page.
Reprinting Historical Dunning Letters

If you used dunning functionality that was offered in a previous version of Receivables, then you
can access those historical dunning letters by using the Dunning Letter Reprint - Historical
Receivables Only program. This program reprints individual dunning letters that were created in
earlier versions of Receivables, before the integration with Advanced Collections.
In this topic, you will reprint historical dunning letters.
Procedure
Page 59
Training Guide
Step Action
1 Begin by navigating to the Print Dunning Letters page.

.

.
4 Click the Historical Dunning Letters link.

.
5 Use the Submit a New Request page to process a single request or request set. Single
. requests are just the job you have defined in your parameters settings. Requests sets
allow you to process multiple requests and reports.
Step Action
.
Page 60
Training Guide
Step Action
or
Press [Alt+O].
7 Use the Print Dunning Letters page to enter request parameters. These parameters
. include the report title, operating unit, language, when to run the request, and what to
do with the output.
Step Action
.
9 Enter the desired information into the Name field. Enter "Dunning Letter Reprint -
. Historical Receivables Only".
1 Click in the Parameters field.

0
.
Page 61
Training Guide
Step Action
1 Use the Parameters page to enter the request parameters. These parameters will be
1 used to define the processing rules and data to be included when the request is run.
.
1 Click the Cancel button.

2
.
or
Press [Alt+C].
1 Click the Submit button.
3
.
or
Press [Alt+m].
1 Click the No button.
4
.
or
Press [Alt+N].
Page 62
Training Guide
Step Action
1 Click the Control list item.
5
.
1 Click the Concurrent list item.

6
.
1 The Find Requests page enables you to search for your request.
7
.
Page 63
Training Guide
Step Action
8
.
or
Press [Alt+i].
1 You have completed the Reprinting Historical Dunning Letters procedure.
9 End of Procedure.
.
Printing a Collection Report

You can print Collection Reports from the Print Collection Reports page. After you submit your
report request, Receivables generates a request ID number. You can use this number to view the
status of your report in the Requests window.
In this topic, you will print a Collection Report.
Page 64
Training Guide
Procedure
Step Action
1 Begin by navigating to the Print Collection Reports page.

.

.
4 Click the Reports: Collections link.

.
5 Use the Print Collection Reports page to enter general report parameters for printing
. reports. These parameters include the report title, operating unit, language, when to run
the report, and what to do with the output.
Page 65
Training Guide
Step Action
.
7 Enter the desired information into the Name field. Enter "Billing and Receipt
. History".

.
9 Use the Parameters page to enter the request parameters. These parameters will be
. used to define the processing rules and data to be included when the report or request is
run.
1 Click in the Customer Name Low field.
0
.
1 Enter the desired information into the Customer Name Low field. Enter "General
1 Technologies".
.
Page 66
Training Guide
Step Action
1 Click in the Customer Name High field.
2
.

3
.
or
Press [Alt+O].
4
.
or
Press [Alt+m].
5
.
or
Press [Alt+N].
1 You have completed the Printing a Collection Report procedure.
6 End of Procedure.
.
Viewing Bills Receivable from the Collections Page

Oracle Receivables integrates with Oracle Advanced Collections to provide you with a complete
collections management solution. With this integration, all collections activities take place from
within Advanced Collections. The Collections page is your central work area for activities
relating to collecting debt from a customer. You can also view Bills Receivable from the
Collections page.
In this topic, you will view bills receivable.
Procedure
Page 67
Training Guide
Step Action
1 Begin by navigating to the Collections page.

.

.
4 Click the Collections: Collections link.

.
5 The Collections page is your central work area for activities relating to collecting debt
. from a customer.
6 The header portion of the page displays the customer contact details and summary
. information about the customer's delinquency and payment history.
Page 68
Training Guide
Step Action
7 The detail information required by the Collections personnel is located in the tabs in
. the details region, in the approximate order needed.
You can hide tabs not used by your

organization.
Step Action
8 Click in the Organization field.
.
9 Enter the desired information into the Organization field. Enter "General
. Technologies".
1 The Transactions tab displays transaction data.

0 Click the Transactions tab.
.
Page 69
Training Guide
Step Action
1 Click the Class list.
1
.
Step Action
1 Click the Bills Receivable list item.
2
.
Page 70
Training Guide
Step Action
1 Click in the Due Date field.
3
.
1 Enter the desired information into the Due Date field. Enter "01-JAN-2001".
4
.
1 Click the Include Closed option.

5
.
1 Click the Display button.

6
.
or
Press [Alt+D].
1 You have completed the Viewing Bills Receivable from the Collections Page
7 procedure.
. End of Procedure.
Page 71
Training Guide
Page 72
Training Guide
Document Management
Document Management includes information on printing transactions, managing attachments,
and creating desktop documents. Each of these enable you to manage Accounts Receivable
documents, both soft and hard copy.

• Create desktop documents.
• Manage accounts receivable attachments.
• Print transactions.
Creating Desktop Documents

Desktop Documents is a feature that lets you save an Oracle Receivables page and the current
record to the Navigator for easy access. You can use this feature as a to-do list or to quickly
resume working on a specific record after attending to more urgent tasks.
Oracle Receivables lets you save the Account Details page as a Desktop Document.
In this topic, you will learn to create desktop documents.
Procedure
Page 73
Training Guide
Step Action
1 Begin by navigating to the Account Details page.
.
.
3 Click the Account Details link.

.
4 The Find Account Details page enables you to search for the account details you want
. based on specified search criteria.
Step Action
.
Page 74
Training Guide
Step Action
. Operations".
7 Click in the Bill To Customer: Name field.

.
8 Enter the desired information into the Bill To Customer: Name field. Enter "General
. Technologies".

.
or
Press [Alt+i].
1 The Account Details page enables you to access the pages where you can view
0 account information, drill down to view and adjust balances, and view transaction
. details and other activities for the selected account.
Page 75
Training Guide
Step Action
1
.
or
Press [Alt+s].
1 The Transactions page enables you to view the details of the selected account.
2
.
Step Action
1 Click the File menu.
3
.
or
Press [Alt+F].
Page 76
Training Guide
Step Action
1 Click the Place on Navigator menu.
4
.
or
Press [g].
1 The Navigator page displays the functions, documents, and processes that you
5 customize.
.
Step Action
1 Click the List view option.
6
.
1 You have completed the Creating Desktop Documents procedure.

7 End of Procedure.
.
Page 77
Training Guide
Managing Accounts Receivables Attachments

In certain windows, Receivables lets you view attachments from related windows. For example,
you can view a file attached to a customer record when looking at that customer's transaction in
the Transactions window.
In this topic, you will manage attachments in Accounts Receivables.
Procedure
Step Action
1 Begin by navigating to the Transactions page.
2 Click the Purchasing, Vision Operations (USA) link.

.
Page 78
Training Guide
Step Action
3 The Transactions page enables you to enter your invoices, debit memos, credit
. memos, and commitments. You can also query and update your transactions using this
page.
You can view a file attached to a customer record from this page.
Step Action
4 Click in the Source field.
.
5 Enter the desired information into the Source field. Enter "Manual".
.
Page 79
Training Guide
Step Action
6 Click the Invoice list item.
.
Page 80
Training Guide
Step Action
.
Page 81
Training Guide
Step Action
.
9 Click in the Bill To: Name field.

.
1 Enter the desired information into the Bill To: Name field. Enter "Internal-Vision
0 Services".
.
1 Click in the Bill To: Number field.

1
.
1 Click the Attachments... button.

2
.
1 Click the Yes button.

3
.
Page 82
Training Guide
Step Action
or
Press [Alt+Y].
4
.
or
Press [Alt+O].
1 Use the Attachments page to define attachments for accounts receivable.
5
.
Step Action
1 Click in the Sequence field.
6
.
Page 83
Training Guide
Step Action
1 Enter the desired information into the Sequence field. Enter "01".
7
.
1 Click in the Category field.

8
.
1 Enter the desired information into the Category field. Enter "Miscellaneous".
9
.
2 Click in the Title field.

0
.
2 Enter the desired information into the Title field. Enter "Interunit Transfer Policies".
1
.
2 Click in the Long text Multiline field.

2
.
2 Enter the desired information into the Long text Multiline field. Enter "This
3 document outlines the policies to be followed for interunit transfers.".
.
2 Click the Document Catalog... button.

4
.
or
Press [Alt+c].
5
.
or
Press [Alt+S].
2 You have completed the Managing Accounts Receivables Attachments procedure.
6 End of Procedure.
.
Page 84
Training Guide
Printing Transactions
The Print Invoices page lets you generate invoices, debit memos, commitments, chargebacks,
credit memos, and adjustments to send to your customers.
In this topic, you will learn to print transactions.
Procedure
Step Action
1 Begin by navigating to the Invoices page.
.
.

.
Page 85
Training Guide
Step Action
4 Click the Print Documents: Invoices link.
.
5 The Submit a New Request page enables you to submit an individual request or a pre-
. defined set of requests.
Step Action
.
or
Press [Alt+O].
7 The Print Invoices page enables you to run a print request based on a set of specific
. criteria.
Page 86
Training Guide
Step Action
.
9 Enter the desired information into the Name field. Enter "Invoice Print New
. Invoices".

0
.
1 The Parameters page enables you to enter print parameters. For example, select to
1 Order By transaction number, customer, or postal code, enter a Transaction Class or
. Type, select to print only Open Invoices, or enter a range of transaction numbers to
print only transactions matching that criteria.
Leave a field blank if you do not want to limit your printout to transactions matching
that criteria.
1 Click in the Transaction Class field.
2
.
Page 87
Training Guide
Step Action
1 Enter the desired information into the Transaction Class field. Enter "Invoice".
3
.
1 Click in the Transaction Type field.

4
.
1 Enter the desired information into the Transaction Type field. Enter "Invoice".
5
.
1 Click in the Print Date Low field.

6
.
1 Enter the desired information into the Print Date Low field. Enter "01-AUG-2007".
7
.
1 Click in the Print Date High: 01-AUG-2007 field.

8
.
1 Enter the desired information into the Print Date High: 01-AUG-2007 field. Enter
9 "01-NOV-2007".
.

0
.
or
Press [Alt+O].
1
.
or
Press [Alt+m].
2
.
Page 88
Training Guide
Step Action
or
Press [Alt+N].
2 You have completed the Printing Transactions procedure.
3 End of Procedure.
.
Page 89
Training Guide
Accounts Receivable Transactions

Accounts Receivables Transactions includes information on entering freight information, revenue
credits, quick transactions, invoices with rules, and invoices with installments.

• Enter freight information.
• Review accounting information.
• Create accounting information.
• Enter revenue credits.
• Enter quick transactions.
• Enter invoices with rules.
• Enter invoices with installments.
• Use invoice rules.
• Enter commitments.
• Batch transactions.
• Complete transactions.
• Void transactions.
• View transactions.
• Place an item in dispute.
• Copy invoices.
• Enter manual adjustments.
• Approve adjustments.
• View the autoadustments report.
• Maintain transactions.
• Credit transaction lines.
• View credit transaction lines.
• Execute the autoinvoice program.
• Generate autoinvoice program reports.
• Run the balance forward bills program.
• View and correct autoinvoices exceptions.
• Print balance forward bills.
Entering Freight Information

You can assign freight charges to an invoice or to each invoice line. When you assign freight to
an invoice, Receivables includes the freight amount in the total amount of the invoice. To assign
freight to each invoice line, choose Freight from the Lines page after entering your invoice lines.
In this topic, you will enter freight information.
Procedure
Page 90
Training Guide
Step Action

.
3 Click the Transactions link.

.
4 The Transaction page enables you to enter your invoices, debit memos, credit memos,
. and commitments.
You can also query and update your transactions using this page, and review your
transactions and chargebacks in the Transactions Summary page.
Page 91
Training Guide
Step Action
.
.

.
.

.

0
.
Page 92
Training Guide
Step Action
1 Click the Line Items button.
1
.
1 Use the Line page to enter freight charges for a specific invoice line.
2
. Select the invoice line to which you want to assign freight charges, then select Freight.
Step Action
1 Click in the Description field.
3
.
1 Enter the desired information into the Description field. Enter "Standard".
4
.
Page 93
Training Guide
Step Action
1 Click in the Quantity field.
5
.
1 Enter the desired information into the Quantity field. Enter "1".
6
.
1 Click in the Unit Price field.

7
.
1 Enter the desired information into the Unit Price field. Enter "1000".
8
.
1 Click in the Amount field.

9
.

0
.
2 Click the Freight button.

1
.
2 The Freight page enables you to enter freight information for this invoice.
2
.
Page 94
Training Guide
Step Action
2 Click in the Carrier field.
3
.
2 Select the freight carrier from the list of values.

4 Enter the desired information into the Carrier field. Enter "DHL".
.
2 Click in the Ship Date field.

5
.
2 Enter the desired information into the Ship Date field. Enter "30-NOV-2007".
6
.

7
.
Page 95
Training Guide
Step Action
2 Enter the amount of freight charges to be collected for this invoice or invoice line.
8 Enter the desired information into the Amount field. Enter "200".
.

9
.
3 Click the close button.

0
.
Step Action
1
.
Page 96
Training Guide
Step Action
3 Click the Complete button.
2
.
or
Press [Alt+C].
3 You have completed the Entering Freight Information procedure.
3 End of Procedure.
.
Reviewing Accounting Information

Receivables uses AutoAccounting to create the revenue accounts for your invoice after you enter
your invoice lines. You can review or update the revenue account assignments for your invoice in
the Distributions page.
Prerequisites include:
• Enter transactions.
• Define AutoAccounting.
In this topic, you will review accounting information.
Page 97
Training Guide
Procedure
Step Action
. Click the Transactions link.
2 The Transactions page enables you to query the transaction to view.

.
Page 98
Training Guide
Step Action
3 [F11] enables you to query the relevant transaction.
. Press [F11].
Page 99
Training Guide
Step Action
.
5 Enter the transaction number you want to view.

. Enter the desired information into the Number field. Enter "2341".
6 [Ctrl+F11] displays the details of the transaction number you entered.

. Press [Ctrl+F11].
Page 100
Training Guide
Step Action
7 Click the Distributions button.
.
or
Press [Alt+s].
8 The Distributions page enables you to view distribution transactions.
.
9 If this invoice uses invoicing rules, you can view the account sets for this invoice by
. opening the Sets for All Lines tabbed region.
1 You have completed the Reviewing Accounting Information procedure.

0 End of Procedure.
.
Creating Accounting Information

From the Transactions workbench, you can create accounting entries in either draft or final mode
for a selected transaction. Alternatively, you can create accounting for a batch of transactions.
In this topic, you will create accounting information.
Page 101
Training Guide
Procedure
Step Action
. Click the Transactions: Transactions link.
2 The Transactions page enables you to enter your invoices, debit memos, credit
. memos, and commitments.
Additionally, you can query and update your transactions using this page, and review
your transactions and chargebacks in the Transactions Summary page.
Page 102
Training Guide
Step Action
3 [F11] enables you to query the transaction details.
. Press [F11].
Page 103
Training Guide
Step Action
4 Click in the Date field.
.
5 Enter the desired information into the Date field. Enter "29-Nov-2007".
.
6 Click in the Document Num field.

.
7 Enter the desired information into the Document Num field. Enter "100402".
.
8 [Ctrl+F11] displays the details for the transaction number you entered.
. Press [Ctrl+F11].
Page 104
Training Guide
Step Action
9 Click the Tools menu.
.
or
Press [Alt+T].
1 Click the Create Accounting menu.
0
.
1 Selecting Create Accounting from the Tools menu will initiate the Submit Accounting
1 program.
.
Page 105
Training Guide
Step Action
1 Click the Create Final Accounting Post to GL option.
2
.
1 Click the Ok button.

3
.
or
Press [Alt+O].
4
.
or
Press [Alt+O].
1 You have completed the Creating Accounting Information procedure.
5 End of Procedure.
.
Page 106
Training Guide
Entering Revenue Credits

You can assign revenue and non-revenue sales credits for your invoices, credit memos, and debit
memos. You can also split credit among several salespersons for each invoice or invoice line item
and assign additional or bonus credit above your invoice amount. You can modify existing sales
credit lines as well as create new ones.
You assign default sales credits by specifying a primary salesperson when entering your
transactions. You only need to enter or update sales credit information to give sales credit to more
than one salesperson and to distribute credit across your invoice lines. If each invoice line has
different sales credit, you can enter line-level sales credits.
In this topic, you will enter the revenue credit.
Procedure
Step Action
Page 107
Training Guide
Step Action
.

.
4 Use the Transactions page to enter a new transaction or query for an existing
. transaction.
Step Action
.
or
Press [Alt+V].
6 Click the Query By Example list.
.
Page 108
Training Guide
Step Action
.
or
Press [E].
Step Action
.
9 Enter the desired information into the Number field. Enter "12080".
.

0
.
or
Press [Alt+V].
Page 109
Training Guide
Step Action
1 Click the Query By Example list.
1
.

2
.
or
Press [R].
Step Action
1 Click the Incomplete button.
3
.
or
Press [Alt+m].
Page 110
Training Guide
Step Action
1 Click the Sales Credits button.
4
.
or
Press [Alt+a].
1 Use the Sales Credits page to enter a new percent of revenue credit for the
5 salesperson.
.
Step Action
1 Click in the Revenue Credit: % field.
6
.
1 Enter the desired information into the Revenue Credit: % field. Enter "50".
7
.
Page 111
Training Guide
Step Action
8
.
1 Enter the desired information into the Name field. Enter "Albert Apex".
9
.

0
.
2 Click in the Revenue Credit: % field.

1
.
2 Enter the desired information into the Revenue Credit: % field. Enter "50".
2
.
2 Click in the Sales Group field.

3
.

4
.

5
.
or
Press [Alt+Y].
6
.
or
Press [Alt+Y].
7
.
Page 112
Training Guide
Step Action
8
.
or
Press [Alt+C].
2 You have successfully entered a revenue credit.
9 End of Procedure.
.
Entering Quick Transactions

You can enter transactions with as little or as much information as you want. You can set up your
system so that Receivables provides default values for most required transaction information.
In this topic, you will learn to enter quick transactions.
Page 113
Training Guide
Procedure
Step Action
1 Begin by navigating to the Transactions Summary page.
.
.
3 Click the Transactions Summary link.

.
4 The Transactions Summary page enables you to enter and save a new transaction.
.
Page 114
Training Guide
Step Action
.
.
7 Click in the Legal Entity Name field.

.
8 Click in the Bill To Customer field.

.
9 Enter the desired information into the Bill To Customer field. Enter "AT&T
. Universal Card".
1 Click the Open button.

0
.
or
Press [Alt+O].
Page 115
Training Guide
Step Action
1 The Transactions page enables you to view details of the transaction you queried.
1
.
Step Action
2
.
or
Press [Alt+n].
1 The Lines page enables you to enter invoice lines. You can enter the item, description,
3 quantity, and unit price for the item.
.
Page 116
Training Guide
Step Action
4
.
5
.

6
.
7
.

8
.
Page 117
Training Guide
Step Action
9
.

0
.

1
.
2 You have completed the Entering Quick Transactions procedure.

2 End of Procedure.
.
Entering Invoices with Rules

Invoicing rules let you determine when to recognize the receivable for invoices that span more
than one accounting period. You can assign invoicing rules to invoices that you manually enter or
import into Receivables through AutoInvoice.
In this topic, you will enter invoices with rules.
Procedure
Page 118
Training Guide
Step Action
1 Begin by navigating to the Accounting Rules page.

.

.
4 Click the Accounting Rules link.

.
5 The Accounting Rules determine the number of periods and percentage of total
. revenue to record in each accounting period.
Page 119
Training Guide
Step Action
.
7 Enter a name for this accounting rule.

. Enter the desired information into the Name field. Enter "InAdvance Rule".
8 Click in the Type field.

.
9 Enter the Fixed Schedule value to prorate revenue recognition evenly over a predefined
. period of time. The revenue recognition schedule is always the same each time
you select this accounting rule.
Enter the desired information into the Type field. Enter "Fixed Schedule".
1 Click in the Period field.
0
.
1 You can select any of the period types you defined. However, you can only select a
1 period type that has overlapping dates if it is an adjusting period.
. Enter the desired information into the Period field. Enter "Month".
Page 120
Training Guide
Step Action
1 Click in the Number of Periods field.
2
.
1 Enter the desired information into the Number of Periods field. Enter "2".
3
.
1 In the Schedule region, define your revenue recognition schedule for this accounting
4 rule. Enter the percentages of revenue to recognize within each period of your
. accounting rule.
1 Click in the Percent field.

5
.

6
.

7
.
Page 121
Training Guide
Step Action
8
.
or
Press [Alt+O].
1 Click the Transactions list item.
9
.

0
.
or
Press [Alt+O].
2 The Transactions page enables you to enter general information for this invoice.
1
.
Page 122
Training Guide
Step Action
2
.
3
.

4
.
5
.

6
.
Page 123
Training Guide
Step Action
2 Click the Invoicing Rule list.
7
.
Step Action
2 Choose an Invoicing Rule of In Advance or In Arrears. Once you save this invoice,
8 you cannot update this field, even if no value has been entered.
. Click the In Advance list item.
Page 124
Training Guide
Step Action
9
.

0
.
3 The Lines page enables you to enter the item, quantity, and unit price for this item.
1 Oracle Receivables automatically calculates the total amount.
.
Page 125
Training Guide
Step Action
2
.
3
.

4
.
5
.

6
.
Page 126
Training Guide
Step Action
7
.

8
.
3 In the Rules tab, enter a value for the accounting rule, duration, and the first date to
9 begin recognizing revenue for this invoice line.
. Click the Rules tab.
4 Click in the Accounting field.

0
.
4 Enter the desired information into the Accounting field. Enter "InAdvance Rule".
1
.
4 Click in the Duration field.

2
.

3
.

4
.
Page 127
Training Guide
Step Action
5
.
or
Press [Alt+C].
4 You have completed the Entering Invoices with Rules procedure.
6 End of Procedure.
.
Entering Invoices with Installments

You can let your customers make invoice payments in multiple installments by using a split
payment term. When you assign a split payment term to an invoice, Receivables automatically
creates the payment schedules based on the invoice date and the payment terms that you define.
In this topic, you will enter invoices with installments.
Page 128
Training Guide
Procedure
Step Action
1 Begin by navigating to the Payment Terms page.

.

.
4 Click the Payment Terms link.

.
5 The Payment Terms page enables you to define standard payment terms for your
. customers to specify the due date and discount date for their open items.
Page 129
Training Guide
Step Action
.
7 Enter the name of this payment term.

. Enter the desired information into the Name field. Enter "2 Installments".

.
9 Enter the desired information into the Description field. Enter "Pay in 2
. Installments".
1 Select this checkbox if you want to enable your customers take discounts for partial
0 payments on items associated with this payment term.
. Click the Allow Discount on Partial Payments option.
1 Select the Prepayment checkbox if you are defining a prepayment payment term.
1 Click the Prepayment option.
.
Page 130
Training Guide
Step Action
1 Select the Credit Check option to associate a credit check with this payment term.
2 Click the Credit Check option.
.
1 Click in the Discount Basis field.

3
.
1 Enter the discount basis that you want Oracle Receivables to use when calculating the
4 discounts for your invoices.
. Enter the desired information into the Discount Basis field. Enter "Lines, Freight
Items, and Tax".
1 Click in the Installment Options field.
5
.
1 Enter the installment option for items assigned to this payment term. This indicates
6 how Oracle Receivables will allocate the freight and tax charged to transactions using
. this payment term.
Enter the desired information into the Installment Options field. Enter "Allocate tax
and freight".
1 Click in the Relative Amount field.
7
.
1 The Relative Amount is the numerator of the ratio that Oracles Receivables uses to
8 determine the amount due for this installment of these payment terms.
. Enter the desired information into the Relative Amount field. Enter "50".
1 Click in the Due Days field.

9
.
2 Enter the desired information into the Due Days field. Enter "15".
0
.
2 Click in the Relative Amount field.

1
.
Page 131
Training Guide
Step Action
2 Click in the Due Days field.
2
.
2 Enter the desired information into the Due Days field. Enter "15".
3
.

4
.

5
.
Page 132
Training Guide
Step Action
6
.
or
Press [Alt+O].
7
.

8
.
or
Press [Alt+O].
2 The Transactions page enables you to enter an invoice with split payment terms.
9
.
Page 133
Training Guide
Step Action
0
.
1
.

2
.
3
.

4
.
3 Click in the Payment Term field.

5
.
3 In the Payment Term field, enter a split payment term or select a payment term
6 from the list of values.
. Enter the desired information into the Payment Term field. Enter "2 Installments".

7
.

8
.
.
Page 134
Training Guide
Step Action
0
.
1
.

2
.
3
.

4
.
Page 135
Training Guide
Step Action
5
.

6
.

7
.

8
.
Page 136
Training Guide
Step Action
9
.
or
Press [Alt+C].
5 You have completed the Entering Invoices with Installments procedure.
0 End of Procedure.
.
Using Invoice Rules

Use invoicing rules to determine when to recognize your receivable for invoices that span more
than one accounting period. You can only assign one invoicing rule to an invoice.
In this topic, you will use invoice rules.
Procedure
Page 137
Training Guide
Step Action
1 Begin by navigating to the Accounting Rules page.

.

.
4 Click the Accounting Rules link.

.
5 The Accounting Rules page enables you to create revenue recognition schedules for
. your invoices. Accounting rules determine the number of periods and percentage of
total revenue to record in each accounting period.
Page 138
Training Guide
Step Action
.
7 Enter a name for this accounting rule.

. Enter the desired information into the Name field. Enter "InAdvance Rule".

.
9 Enter a Fixed Schedule type to prorate revenue recognition evenly over a predefined
. period of time.
Enter the desired information into the Type field. Enter "Fixed Schedule".
1 Click in the Period field.
0
.
1 Enter the desired information into the Period field. Enter "Month".
1
.
1 Click in the Number of Periods field.

2
.
1 Enter the desired information into the Number of Periods field. Enter "2".
3
.
1 In the Schedule region, define your revenue recognition schedule for this accounting
4 rule. Enter the percentages of revenue to recognize within each period of your
. accounting rule.
1 Click in the Percent field.

5
.

6
.

7
.
Page 139
Training Guide
Step Action
8
.
or
Press [Alt+O].
9
.

0
.
or
Press [Alt+O].
Page 140
Training Guide
Step Action
2 The Transactions page enables you to enter general information for this invoice.
1
.
Step Action
2
.
3
.

4
.
Page 141
Training Guide
Step Action
5
.

6
.
2 Click the Invoicing Rule list.

7
.
Step Action
2 Choose an Invoicing Rule of In Advance or In Arrears. Once you save this invoice,
8 you cannot update this field, even if no value has been entered.
. Click the In Advance list item.
Page 142
Training Guide
Step Action
9
.

0
.
.
Page 143
Training Guide
Step Action
2
.
3
.

4
.
5
.

6
.
Page 144
Training Guide
Step Action
7
.

8
.
3 In the Rules tab, enter a value for an accounting rule, duration, and the rirst date to
9 begin recognizing revenue for this invoice line.
. Click the Rules tab.
4 Click in the Accounting field.

0
.
4 Enter the desired information into the Accounting field. Enter "InAdvance Rule".
1
.
4 Click in the Duration field.

2
.

3
.

4
.
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Training Guide
Step Action
5
.
or
Press [Alt+C].
4 You have completed the Using Invoice Rules procedure.
6 End of Procedure.
.
Entering Commitments
Receivables lets you create two types of commitments:
Deposits: Create a deposit to record a customer's prepayment for goods or services that you will
provide in the future.
Guarantees: Create a guarantee to record a contractual agreement with your customer to conduct
business over a specified period of time.
Use the Transaction page to enter or update your customer commitments. Receivables lets you
update certain information depending on the commitment status.
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Training Guide
In this topic, you will learn to enter commitments.
Procedure
Step Action
.
.

.
4 The Transactions page enables you to enter or update your customer commitments.
.
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Training Guide
Step Action
.
.
7 Click in the GL Date field.

.

.
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Training Guide
Step Action
9 Click the Deposit list item.
.
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Training Guide
Step Action
0
.
1 Enter the desired information into the Type field. Enter "Deposit".
1
.
1 Click in the Ship To: Name field.

2
.
1 Enter the desired information into the Ship To: Name field. Enter "American
3 Telephone & Telegraph".
.
1 Click in the Ship To: Number field.

4
.
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Training Guide
Step Action
1 Click the Commitment tab.
5
.
1 The Commitment page enables you to define a commitment and then specify the debit
6 and credit accounts. When your customers invoice or credit against their commitments,
. Oracle Receivables automatically
adjusts the commitment balance and generates reversing accounting entries.
7
.
8
.

9
.
2 Enter the desired information into the Description field. Enter "Generic
0 Commitment".
.

1
.

2
.

3
.
or
Press [Alt+C].
2 You have completed the Entering Commitments procedure.
4 End of Procedure.
.
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Training Guide
Batching Transactions
If you group your invoices and debit memos into batches, you can view the difference between
your control and actual batch totals as you enter transactions. These differences alert you to data
entry errors, missing or lost transactions, or duplicate entries. In addition, by grouping your
related transactions in a batch, transactions can share default attributes such as transaction type,
transaction source, and payment terms.
In this topic, you will create a batch of transactions.
Procedure
Step Action
1 Begin by navigating to the Transaction Batches page.

.
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Training Guide
Step Action
3 Click the Batches link.
.
4 The Transaction Batches page enables you to create a batch of transactions.

.
Step Action
5 Enter the transaction batch Source.
.
Batch sources control invoice and invoice batch
numbering and the default transaction types for transactions you add to this batch.
Click in the Source field.
.
7 Enter the Batch and GL Date for this batch. The default batch date is the current date,
. but you can change it.
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Training Guide
Step Action
8 Click in the Status field.
.
9 Enter the desired information into the Status field. Enter "New".
.
1 Enter the total number of transactions in this batch in the Control Count field, then
0 enter the total dollar amount of transactions in this batch in the Control Amount field.
.
1 Click in the Totals: Control: Count field.

1
.
1 Enter the desired information into the Totals: Control: Count field. Enter "2".
2
.
1 Click in the Totals: Control: Amount field.

3
.
1 Enter the desired information into the Totals: Control: Amount field. Enter "5000".
4
.
1 To add transactions to this batch, choose Transactions.

5 Click the Transactions button.
.
or
Press [Alt+r].
1 Use the Transactions page to enter your invoices, debit memos, credit memos, and
6 commitments. You can also query and update your transactions in this page. The
. Transactions page enables you to add transactions to a batch.
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Training Guide
Step Action
7
.
1 Enter the desired information into the Ship To: Name field. Enter "AT&T Universal
8 Card".
.

9
.
2 Enter the customer Bill-to Name and Location for this transaction. If the bill-to
0 customer has a primary bill-to location, then Oracle Receivables defaults the
. location and address.
2 The Sold To and Paying Customer fields display default values. You can accept them
1 or enter new values.
.
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Training Guide
Step Action
2
.
or
Press [Alt+n].
2 The Lines page enables you to enter the transaction lines for transactions.
3
.
Step Action
2 Enter the description for this invoice line. Oracle Receivables prints the description on
4 the invoice.
. Click in the Description field.
5
.
Page 156
Training Guide
Step Action
6
.
7
.

8
.
9
.

0
.

1
.

2
.
Page 157
Training Guide
Step Action
3
.
or
Press [Alt+C].
3 Now create the second transaction.
4 Click the New button.
.

5
.
3 Enter the desired information into the Ship To: Name field. Enter "AT&T Universal
6 Card".
.

7
.
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Training Guide
Step Action
8
.
or
Press [Alt+n].
Step Action
9
.
0
.

1
.
Page 159
Training Guide
Step Action
2
.

3
.
4
.

5
.

6
.

7
.
Page 160
Training Guide
Step Action
8
.
or
Press [Alt+C].
9
.
Page 161
Training Guide
Step Action
0
.
5 Now that you have added the transactions to this batch, you can close it.
1 Enter the desired information into the Status field. Enter "Closed".
.

2
.
5 You have completed the Batching Transactions procedure.

3 End of Procedure.
.
Completing Transactions
After you enter all required information, you can change a transaction's status to Complete in the
Transaction or the Transactions Summary page. When you complete an invoice, Receivables
creates payment schedules based on the payment terms and invoice date you specified and
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Training Guide
includes the invoice in the standard aging and collection process if the transaction type has Open
Receivables set to Yes.
In this topic, you will complete transactions.
Procedure
Step Action

.

.
4 The Transactions page enables you to query and update your transactions. You can
. change a transaction's status to Complete using the Transactions page.
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Training Guide
Step Action
.
or
Press [Alt+V].
6 Point to the Query By Example menu.
.

.
or
Press [E].
Page 164
Training Guide
Step Action
.
9 Query the transaction to complete.

. Enter the desired information into the Number field. Enter "12095".

0
.
or
Press [Alt+V].
1
.

2
.
or
Press [R].
Page 165
Training Guide
Step Action
3
.
or
Press [Alt+n].
1 You have to verify that all requirements for completing this type of transaction are met.
4
.
Page 166
Training Guide
Step Action
5
.
Page 167
Training Guide
Step Action
6
.
or
Press [Alt+C].
1 When you complete a transaction, the button name changes from Complete to
7 Incomplete.
.
If you click the button again, Oracle Receivables changes the transaction status back to
Incomplete.
1 You have completed the Completing Transactions procedure.
8 End of Procedure.
.
Voiding Transactions
Oracle Receivables lets you make a debit memo, credit memo, on-account credit, invoice, or
chargeback invalid by updating the transaction type. You can void a transaction only if the
following are true:
• The transaction does not have any activity against it.
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• The transaction has not been processed by the Revenue Recognition program.
• The transaction has not been posted to your general ledger.
In this topic, you will void a transaction.
Procedure
Step Action
1 Begin by navigating to the Transaction Types page.

.

.
4 Click the Transaction Types link.

.
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Training Guide
Step Action
5 The Transaction Types page enables you to define new transaction types.
.
Now you will enter a void transaction type.
Step Action
.
7 Enter the desired information into the Name field. Enter "Void Invoice".
.

.
9 Enter the desired information into the Description field. Enter "Void Invoice Type".
.
Page 170
Training Guide
Step Action
0
.
Step Action
1
.
Page 171
Training Guide
Step Action
1 Click the Transaction Status list.
2
.
Page 172
Training Guide
Step Action
1 Click the Void list item.
3
.
Page 173
Training Guide
Step Action
1 Select a Creation Sign. The default is Positive Sign for transaction types with a class
4 of Guarantee or Deposit.
. Click the Creation Sign list.
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Training Guide
Step Action
1 Click the Positive Sign list item.
5
.
Page 175
Training Guide
Step Action
1 Click the Printing Option list.
6
.
Page 176
Training Guide
Step Action
1 Click the Print list item.
7
.
Page 177
Training Guide
Step Action
1 Enter the payment Terms to use for transactions with this transaction type.
8 Click in the Terms field.
.
1 Enter the desired information into the Terms field. Enter "N30".
9
.
2 If this transaction type's class is not Deposit or Guarantee, indicate whether you want
0 transactions with this type to update your customer balances by selecting or clearing
. the Open Receivable checkbox.
Do not select the Open Receivable checkbox for a void transaction. You will need to
clear the checkbox if it has been selected.
Click the Open Receivable option.
2 Select the Post To GL checkbox to be able to post transactions with this type to your
1 general ledger.
.
Do not select the checkbox for a void transaction. You will need to clear the checkbox
if it has been selected.
Click the Post to GL option.
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Training Guide
Step Action
2 You have now completed defining a void transaction type.
.

3
.
Step Action
2 Now query the transaction that you want to void.
.
or
Press [Alt+O].
5
.
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Training Guide
Step Action
6
.
or
Press [Alt+O].
Step Action
7
.
or
Press [Alt+V].
8
.
Page 180
Training Guide
Step Action
9
.
or
Press [E].
Step Action
0
.
1
.

2
.
Page 181
Training Guide
Step Action
or
Press [Alt+V].
3
.

4
.
or
Press [R].
Page 182
Training Guide
Step Action
3 When you complete a transaction, the button name changes from Complete to
5 Incomplete.
.
If you click the button again, Oracle Receivables changes the transaction status back to
Incomplete. If the transaction has been posted to GL or now has an activity such as a
receipt application, against it; in this case, you cannot change the status.
Click the Incomplete button.
or
Press [Alt+m].
6
.
3 Change the transaction Type to your 'void' transaction type.

7 Enter the desired information into the Type field. Enter "Void Invoice".
.

8
.
3 Enter the payment Terms to use for transactions with this transaction type.
9 Enter the desired information into the Payment Term field. Enter "N30".
.

0
.
or
Press [Alt+C].
4 You can now check to see if the transaction has been voided by starting the
1 AutoAccounting program. Oracle Receivables uses AutoAccounting to derive the
. default accounting.
Click the Tools menu.
or
Press [Alt+T].
4 Click the Create Accounting menu.
2
.
Page 183
Training Guide
Step Action
4 A note confirms that the accounting cannot be created.
.
or
Press [Alt+O].
4 You have completed the Voiding Transactions procedure.
4 End of Procedure.
.
Viewing Transactions
Oracle Receivables lets you view detailed or summary information about your invoices, receipts,
credit memos, debit memos, and commitments that have outstanding balances.
In this topic, you will view transactions.
Procedure
Page 184
Training Guide
Step Action
1 Begin by navigating to the Find Account Details page.

.
3 Click the Account Details link.

.
4 The Find Account Details page enables you to enter the selection criteria to view
. specific transactions.
Step Action
.
Page 185
Training Guide
Step Action
. Operations".
7 Click in the Bill To Customer: Name field.

.
8 Enter the desired information into the Bill To Customer: Name field. Enter "AT&T
. Universal Card".

.
or
Press [Alt+i].
1 Use the Account Details page to view the status, due date, number of days late,
0 dispute amount, and the balance due for a specific transaction.
.
Page 186
Training Guide
Step Action
1
.
1 Oracle Receivables enables you to view complete information for a specific transaction
2 using the Balances page.
. Click the Balances button.
or
Press [Alt+B].
1 The Balances page displays the original transaction amount, total amount of receipts,
3 credit memos, adjustments, and late charges applied to this
. transaction and any discounts taken.
Step Action
4
.
Page 187
Training Guide
Step Action
1 Click the Transaction Overview button.
5
.
or
Press [Alt+o].
1 The Transaction Overview page enables you to view information for a specific
6 transaction, such as customer bill-to and ship-to
. addresses, payment terms, due date, status, and invoice lines.
Page 188
Training Guide
Step Action
7
.
Page 189
Training Guide
Step Action
8
.
or
Press [Alt+s].
1 The Transactions page enables you to enter invoices, debit memos, credit memos, and
9 commitments. You can also query and update your transactions using this page.
.
Page 190
Training Guide
Step Action
0
.
or
Press [Alt+n].
2 The Lines page displays all the transaction lines for this transaction.
1
.
Page 191
Training Guide
Step Action
2
.
Page 192
Training Guide
Step Action
3
.
Page 193
Training Guide
Step Action
4
.

5
.

6
.
or
Press [Alt+s].
2 The Receipts page enables you to review the detailed information about a specific
7 transaction.
.
Page 194
Training Guide
Step Action
8
.
2 You have completed the Viewing Transactions procedure.

9 End of Procedure.
.
Placing an Item in Dispute

If your customer disagrees about the outstanding balance for an item, you can mark that item or a
specific amount due as 'in dispute.' Amounts that are in dispute appear in collections reports.
In this topic, you will learn to place an item in dispute.
Procedure
Page 195
Training Guide
Step Action
.
.

.
4 The Transactions Summary page enables you to enter, view, and maintain
. transactions.
Page 196
Training Guide
Step Action
.
or
Press [Alt+V].
.

.
or
Press [E].
Page 197
Training Guide
Step Action
.
.

0
.
or
Press [Alt+V].
1 Click the Query by Example menu.
1
.

2
.
or
Press [R].
Page 198
Training Guide
Step Action
1 Click the Installments button.
3
.
or
Press [Alt+s].
1 The Installments page enables you to place an item in dispute by entering a dispute
4 amount and date.
.
Page 199
Training Guide
Step Action
1 Click the horizontal scrollbar.
5
.
1 Click in the Dispute Amount field.

6
.
1 Enter the desired information into the Dispute Amount field. Enter "800".
7
.
1 Click in the Dispute Date field.

8
.
1 Enter the desired information into the Dispute Date field. Enter "04-DEC-2007".
9
.
Page 200
Training Guide
Step Action
0
.
2 You have completed the Placing an Item in Dispute procedure.

1 End of Procedure.
.
Copying Invoices
The Copy Transactions page enables you to automatically create invoices for goods or services
that you regularly provide to your customers. When you copy invoices, Receivables does not
derive the exchange rates and tax rates from the copied invoice date. Instead, it derives the
exchange rate and tax rate from the date of your first copied invoice.
In this topic, you will copy invoices.
Procedure
Page 201
Training Guide
Step Action

.

.
4 Use the Transactions page to enter your invoices, debit memos, credit memos, and
. commitments. You can also query and update your transactions using this page.
Step Action
.
or
Press [Alt+V].
Page 202
Training Guide
Step Action
.

.
or
Press [E].
Step Action
.
9 Query the invoice to use as a model for your copied invoices. You must select a
. completed invoice.
Enter the desired information into the Number field. Enter "12095".
0
.
Page 203
Training Guide
Step Action
or
Press [Alt+V].
1
.

2
.
or
Press [R].
Step Action
1 Click the Actions menu.
3
.
Page 204
Training Guide
Step Action
1 Click the Copy To menu.
4
.
or
Press [y].
1 The Copy Transactions page enables you to automatically create invoices for goods
5 or services that you regularly provide to your customers.
.
Step Action
1 Click in the Number Of Times field.
6
.
1 Enter the number of copies of invoices to create.

7 Enter the desired information into the Number Of Times field. Enter "2".
.
Page 205
Training Guide
Step Action
1 Click in the Number Of Days field.
8
.
1 If your copy rule is Days, enter the number of days between your copied invoice dates.
9 Enter the desired information into the Number Of Days field. Enter "5".
.
2 Click in the Trans Date field.

0
.
2 In the Trans Date field, enter the first transaction date to create the copied invoice.
1
.

2
.
2 Oracle Receivables submits a concurrent process to create your copied invoices and
3 generates a unique request ID number. You can use this number to
. review the status of your request in the Concurrent Requests Summary page.

4
.
Page 206
Training Guide
Step Action
5
.
or
Press [Alt+V].
2 Click the Requests menu.
6
.
or
Press [R].
Page 207
Training Guide
Step Action
2 Click the Specific Requests option.
7
.
2 Click in the Request ID field.

8
.
2 Enter the desired information into the Request ID field. Enter "5181728".
9
.

0
.
or
Press [Alt+i].
Page 208
Training Guide
Step Action
3 Click the View Output button.
1
.
or
Press [Alt+p].
3 Review the request page to confirm that the invoice was copied.
2
.
3 You have completed the Copying Invoices procedure.

3 End of Procedure.
.
Entering Manual Adjustments

Use the Adjustments page to create your adjustments. When you assign an activity to your
adjustment, Receivables automatically uses the accounts assigned to that activity for the
adjustment.
A transaction must have a status of Complete before you can adjust it.
Page 209
Training Guide
In this topic, you will learn to enter manual adjustments.
Procedure
Step Action
.
.

.
4 The Transaction Summary page enables you to view, select, and adjust a transaction.
.
Page 210
Training Guide
Step Action
.
or
Press [Alt+V].
.

.
or
Press [E].
Page 211
Training Guide
Step Action
.
.

0
.
or
Press [Alt+V].
1
.

2
.
or
Press [R].
Page 212
Training Guide
Step Action
1 Click the Adjust button.
3
.
or
Press [Alt+d].
1 The Adjustments page enables you to create your adjustments.
4
.
Page 213
Training Guide
Step Action
1 Click in the Activity Name field.
5
.
1 Enter the desired information into the Activity Name field. Enter "Claim
6 Adjustment".
.
1 Click the Type list.

7
.
Page 214
Training Guide
Step Action
1 Click the Line list item.
8
.
Page 215
Training Guide
Step Action
9
.
0
.

1
.
2 You have completed the Entering Manual Adjustments procedure.

2 End of Procedure.
.
Creating Automatic Adjustments

Run AutoAdjustment to automatically adjust the remaining balances of all open invoices, debit
memos, credit memos, and chargebacks. You can adjust specific transactions by entering
Page 216
Training Guide
selection criteria such as remaining amount, due date, transaction type, customer name, or
customer number.
When you run AutoAdjustment, Receivables automatically creates your pending or approved
adjustments based on your approval limits, and prints preview and audit reports for your
AutoAdjustment processes.
In this topic, you will learn to create automatic adjustments.
Procedure
Step Action
1 Begin by navigating to the Create AutoAdjustments page.
.
.
Page 217
Training Guide
Step Action
.
4 Click the Create AutoAdjustments link.

.
5 The Create AutoAdjustment page enables you to automatically adjust the remaining
. balances of all open invoices, debit memos, credit memos, and chargebacks.
You can adjust specific transactions by entering selection criteria such as remaining
amount, due date, transaction type, customer name, or customer number.
Step Action
6 Click in the Remaining Amount field.
.
7 Enter the desired information into the Remaining Amount field. Enter "100".
.
Page 218
Training Guide
Step Action
8 Click in the High Remaining Amount field.
.
9 Enter the desired information into the High Remaining Amount field. Enter "200".
.
1 Click in the Customer Name field.

0
.
1 Enter the desired information into the Customer Name field. Enter "American
.
1 Click in the High Customer Name field.

2
.
1 Click in the Activity field.

3
.
1 Enter the desired information into the Activity field. Enter "Write-Off".
4
.

5
.
1 Enter the desired information into the Type field. Enter "Invoice Adjustments".
6
.

7
.
1 Enter the desired information into the Reason field. Enter "Write Off".
8
.
Page 219
Training Guide
Step Action
1 Click the Create Adjustments option.
9
.

0
.
or
Press [Alt+S].
1
.
or
Press [Alt+O].
2
.
or
Press [Alt+V].
3
.
or
Press [R].
2 The Find Requests page enables you to search for requests based on specific search
4 criteria.
.
Page 220
Training Guide
Step Action
5
.

6
.
7
.

8
.
or
Press [Alt+i].
2 The Requests page enables you to view, modify, and maintain requests. You can also
9 access the View Details, View Output, Diagnostics, and View Log pages.
.
Page 221
Training Guide
Step Action
0
.
or
Press [Alt+p].
3 Review the AutoAdjustment Audit Report to review the automated adjustments you set
1 up.
.
3 You have completed the Creating Automatic Adjustments procedure.

2 End of Procedure.
.
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Training Guide
Approving Adjustments
When you create an adjustment that is outside of your approval limits, Receivables creates a
pending adjustment with a status of Pending Approval. Pending adjustments must be approved
before Receivables will update the balance of the transaction.
You can approve a pending adjustment only if the adjustment amount is within your approval
limits. When you approve an adjustment that is within your approval limits, Receivables
automatically updates the balance of the transaction.
In this topic, you will approve adjustments.
Procedure
Step Action
1 Begin by navigating to the Approve Adjustments page.

.
Page 223
Training Guide
Step Action
.
4 Click the Approve Adjustments link.

.
5 The Find Adjustments page enables you to query the specific pending adjustment.
.
To limit your display to only certain adjustments, enter selection criteria.
Step Action
.
. Operations".
8 Click in the Adjustment Number field.

.
Page 224
Training Guide
Step Action
9 Enter the desired information into the Adjustment Number field. Enter "3290".
.

0
.
or
Press [Alt+i].
Step Action
1
.
1 To approve an adjustment, enter a status of Approved.

2 Enter the desired information into the Status field. Enter "Approved".
.
Page 225
Training Guide
Step Action
3
.
1 You have completed the Approving Adjustments procedure.

4 End of Procedure.
.
Viewing Autoadjustments Report

You can run the AutoAdjustment Preview report prior to creating AutoAdjustments to preview
the effect of your adjustments. Receivables generates this report when you choose the Generate
Report Only option in the Create Autoadjustments page. Receivables automatically generates the
AutoAdjustment Execution report when you choose the Create Adjustments option in the Create
Autoadjustments page.
In this topic, you will view autoadjustments report.
Procedure
Page 226
Training Guide
Step Action
1 Begin by navigating to the Create AutoAdjustments page.

.

.
4 Click the Create AutoAdjustments link.

.
5 The Generate Report Only option in the Create Autoadjustments page enables Oracle
. Receivables to generate the Autoadjustment Preview Report.
Page 227
Training Guide
Step Action
6 Click in the Remaining Amount field.
.
7 Enter the desired information into the Remaining Amount field. Enter "100".
.
8 Click in the High Remaining Amount field.

.
9 Enter the desired information into the High Remaining Amount field. Enter "1000".
.
1 Click in the Customer Name field.

0
.
1 Enter the desired information into the Customer Name field. Enter "American
.
1 Click in the High Customer Name field.

2
.
1 Click in the Activity field.

3
.
1 Enter the desired information into the Activity field. Enter "Write-Off".
4
.

5
.
1 Enter the desired information into the Type field. Enter "Invoice Adjustments".
6
.

7
.
Page 228
Training Guide
Step Action
1 Enter the desired information into the Reason field. Enter "Write Off".
8
.

9
.
or
Press [Alt+S].
0
.
or
Press [Alt+O].
1
.
or
Press [Alt+V].
2
.
or
Press [R].
Page 229
Training Guide
Step Action
3
.

4
.
5
.

6
.
or
Press [Alt+i].
Page 230
Training Guide
Step Action
7
.
or
Press [Alt+p].
2 This is an example of an AutoAdjustment Preview Report.
8
.
2 You have completed the Viewing Autoadjustments Report procedure.

9 End of Procedure.
.
Maintaining Transactions
You can review and update invoice, debit memo, deposit, guarantee, credit memo, on-account
credit memo, and chargeback information for transactions you enter manually or import into
Receivables using AutoInvoice.
In this topic, you will learn to maintain transactions.
Page 231
Training Guide
Procedure
Step Action
.
.

.
4 The Transactions page enables you to enter, view, maintain a transaction.

.
Page 232
Training Guide
Step Action
.
or
Press [Alt+V].
.
or
Press [Q].
.
or
Press [E].
Page 233
Training Guide
Step Action
.
.

0
.
or
Press [Alt+V].
1
.
or
Press [Q].
2
.
Page 234
Training Guide
Step Action
or
Press [R].
Step Action
1 Click in the Ship To: Contact field.
3
.
1 Enter the desired information into the Ship To: Contact field. Enter "Tiger, Scott".
4
.

5
.
1 Enter the desired information into the Payment Term field. Enter "N30".
6
.
Page 235
Training Guide
Step Action
1 Click the Distributions button.
7
.
or
Press [Alt+s].
1 The Distributions page enables you to enter the accounting rule for this invoice line,
8 the specific amount of the invoice line to assign to this revenue
. account, and the GL Date that this account will post to your general ledger.
Step Action
1 Click in the GL Account field.
9
.
2 Enter the desired information into the GL Account field. Enter "01-430-1210-0000-
0 000".
.
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Training Guide
Step Action
1
.
2 You have completed the Maintaining Transactions procedure.

2 End of Procedure.
.
Crediting Transaction Lines

In addition to crediting either part or the entire balance due of a transaction, Receivables lets you
credit individual transaction lines. For example, if a transaction has several line items, you can
partially or fully credit the amount due for each line or only a single line item.
In this topic, you will credit transaction lines.
Procedure
Page 237
Training Guide
Step Action

.

.
4 Use the Transactions Summary page to query the transaction to credit.

.
Step Action
.
or
Press [Alt+V].
Page 238
Training Guide
Step Action
.
or
Press [E].
Step Action
.
.

.
or
Press [Alt+V].
Page 239
Training Guide
Step Action
0
.
or
Press [R].
Step Action
1 Click the Credit button.
1
.
or
Press [Alt+r].
1 Use the Credit Transactions page to enter, update, and review credit memos against
2 specific invoices, debit memos, or commitments.
.
You create credit memos to reduce the balance due for a transaction. When you credit
a transaction, Oracle Receivables creates the appropriate accounting entries and
reverses any sales credit assigned to your salespeople.
Page 240
Training Guide
Step Action
1 Click the Credit Allocation list.
3
.
Page 241
Training Guide
Step Action
1 Select the transaction line to credit from the list of values.
4 Click the Lines Only list item.
.
Page 242
Training Guide
Step Action
1 Click in the Line field.
5
.
1 Enter the desired information into the Line field. Enter "10".
6
.
1 Enter either the Quantity and Unit Price or the Amount to credit for this line.
.

8
.

9
.
or
Press [Alt+C].
Page 243
Training Guide
Step Action
2 You have completed the Crediting Transaction Lines procedure.
0 End of Procedure.
.
Viewing Credit Transaction Lines

Receivables lets you credit individual transaction lines. For example, if a transaction has several
line items, you can partially or fully credit the amount due for each line or only a single line item.
In this topic, you will view credit transaction lines.
Procedure
Step Action
.
Page 244
Training Guide
Step Action
.
3 The Transactions Summary page enables you to view the details of transactions, and
. review your transactions and chargebacks.
Step Action
.
5 Enter the desired information into the Source field. Enter "BR Automatic
. Numbering".
6 Click in the Legal Entity Name field.

.
7 Enter the desired information into the Legal Entity Name field. Enter "Vision
. Operations".
Page 245
Training Guide
Step Action
8 Click in the Bill To Customer field.
.
9 Enter the desired information into the Bill To Customer field. Enter "General
. Technologies".

0
.
Step Action
1 Click the Credit Memo list item.
1
.
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Training Guide
Step Action
2
.
or
Press [Alt+O].
3
.
1 Enter the desired information into the Date field. Enter "31-Dec-2007".
4
.

5
.
1 Enter the desired information into the GL Date field. Enter "31-Dec-2007".
6
.
Page 247
Training Guide
Step Action
7
.
or
Press [Alt+O].
1 The Transactions page enables you to view the details of the selected account, and
8 enter your invoices, debit memos, credit memos, and
. commitments.
Step Action
9
.
or
Press [Alt+n].
Page 248
Training Guide
Step Action
2 The Lines page enables you to view a credit memo in which you have already
0 credited transaction lines.
.
Step Action
1
.
2 You have completed the Viewing Credit Transaction Lines procedure.

2 End of Procedure.
.
Executing the AutoInvoice Program

Run the AutoInvoice Import or Master program to transfer transactions from other systems into
Receivables. You can import invoices, credit memos, debit memos, and on-account credits using
AutoInvoice. Receivables ensures that the data you import is accurate and valid.
Page 249
Training Guide
In this topic, you will execute the AutoInvoice program.
Procedure
Step Action
1 Begin by navigating to the AutoInvoice page.
.
.

.
4 Click the Interfaces: AutoInvoice link.

.
Page 250
Training Guide
Step Action
5 The Submit a New Request page enables you to run a single request or a request set.
.
Step Action
.
or
Press [Alt+O].
7 The Run AutoInvoice page enables you to submit the AutoInvoice Master and Purge
. programs.
The Master program enables you to run several instances of AutoInvoice to improve
system performance and import transactions more quickly. Run the AutoInvoice Purge
program to delete the interface lines that were processed and successfully transferred
into Oracle Receivables by the AutoInvoice Import program.
Page 251
Training Guide
Step Action
.
9 Enter the desired information into the Name field. Enter "AutoInvoice Master
. Program".

0
.
1 The Parameters page enables you to enter the required parameters to run the
1 AutoInvoice request.
.
You can select a single operating unit from among the operating units to which you
have access or All as the value for the Organization parameter, and enter a Transaction
Source and Default Date for this submission.
2
.
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Training Guide
Step Action
1 Enter the desired information into the Organization field. Enter "Vision Operations".
3
.
1 Click in the Invoice Source field.

4
.
1 Enter the desired information into the Invoice Source field. Enter "Intercompany".
5
.
1 Click in the Default Date field.

6
.
1 Enter the desired information into the Default Date field. Enter "31-Dec-2007".
7
.

8
.
or
Press [Alt+O].
9
.
or
Press [Alt+m].
0
.
or
Press [Alt+N].
2 You have completed the Executing the AutoInvoice Program procedure.
1 End of Procedure.
.
Page 253
Training Guide
Generating AutoInvoice Program Reports

Use the AutoInvoice program report to review the results of your AutoInvoice request. This
report lists summary information telling you how many revenue and credit transactions are
selected, accepted, and rejected for each currency. The AutoInvoice program report also shows
the total invoice amount for each transaction type for all transactions processed.
In this topic, you will generate AutoInvoice program reports.
Procedure
Step Action
1 Begin by navigating to the Submit a New Request page.
.
.
Page 254
Training Guide
Step Action
.
4 Click the Control: Requests: Run link.

.
5 The Submit a New Request page enables you to run a single request or request sets.
.
Step Action
.
or
Press [Alt+O].
7 The Submit Request page enables you enter specific criteria to submit a request.
.
Page 255
Training Guide
Step Action
.
9 Enter the desired information into the Name field. Enter "Autoinvoice Master
. Program".

0
.
1 The Parameters page enables you to enter the required parameters to run your request.
1
.

2
.
Page 256
Training Guide
Step Action
1 Enter the desired information into the Organization field. Enter "Vision Operations".
3
.
1 Click in the Invoice Source field.

4
.
1 Enter the desired information into the Invoice Source field. Enter "Intercompany".
5
.
1 Click in the Default Date field.

6
.
1 Enter the desired information into the Default Date field. Enter "31-Dec-2007".
7
.

8
.
or
Press [Alt+O].
9
.
or
Press [Alt+m].
0
.
or
Press [Alt+N].
2 You have completed the Generating AutoInvoice Program Reports procedure.
1 End of Procedure.
.
Page 257
Training Guide
Running the Balance Forward Bills Program

Use the Bill Presentment Architecture (BPA) Balance Forward Print program to reprint draft or
final balance forward bills.
You can also launch this program from an external system.
In this topic, you will submit the balance forward bills program.
Procedure
Step Action

.
Page 258
Training Guide
Step Action
.
4 Click the Balance Forward Bills link.

.
5 Use the Submit a New Request page to submit the Balance Forward Bills print
. program.
Step Action
.
or
Press [Alt+O].
7 Use the Print Balance Forward Bills page to define the parameters for your Balance
. Forward Bills Program.
Page 259
Training Guide
Step Action
.
9 Enter the desired information into the Name field. Enter "BPA Balance Forward Bill
. Print Program".

0
.
1 Use the Parameters page to define the criteria to generate the balance forward bills.
1
.
1 Select a specific operating unit for the Balance Forward Bill Print Program.
.
Page 260
Training Guide
Step Action
3 Operations".
.
1 Click in the Customer Number Low field.

4
.
1 Enter the desired information into the Customer Number Low field. Enter "1004".
5
.
1 Click in the Customer Number high field.

6
.
1 The Customer Number Low and High values are required if the bill number or
7 concurrent request ID is not specified.
. Enter the desired information into the Customer Number high field. Enter "1004".

8
.
or
Press [Alt+O].
9
.
or
Press [Alt+m].
0
.
or
Press [Alt+N].
2 You have completed the Running the Balance Forward Bills Program procedure.
1 End of Procedure.
.
Page 261
Training Guide
Viewing and Correcting AutoInvoice Exceptions

Use the Interface Exceptions page to view all records that failed AutoInvoice validation. Use the
Interface Lines page to update these failed records.
Records that pass validation are transferred into Receivables tables. Records that fail validation
are called exceptions; these records remain in the AutoInvoice interface tables. Before
AutoInvoice can validate these records and create transactions in Receivables, you need to correct
any invalid data, and then resubmit AutoInvoice.
In this topic, you will view and correct AutoInvoice Exceptions.
Procedure
Step Action
1 Begin by navigating to the Interface Exceptions page.
.
.
Page 262
Training Guide
Step Action
.
4 Click the Interface Exceptions link.

.
5 The Interface Exceptions page enables you to search and view the details of all the
. transactions that failed the AutoInvoice validation process. This page displays the
interface ID, exception type, error message, and the invalid value associated with each
error.
Step Action
6 Enter the operating unit for your query.
. Press [F11].

.
Page 263
Training Guide
Step Action
. Operations".
9 Run the query.

. Press [Ctrl+F11].
1 Click in the Interface ID field.

0
.

1
.
or
Press [Alt+D].
1 The Interface Lines page enables you to view:
2 • The records of type Line or Charges that exist in the interface tables
. • Which records contain errors
• General information about each record
You can edit data in this window as well as drill down to view more detailed
information about each record.
Page 264
Training Guide
Step Action
1 Click the Errors button.
3
.
or
Press [Alt+o].
1 Click the Accounting button.
4
.
or
Press [Alt+A].
1 Use the Line Errors page to review autoinvoice exceptions.
5
.
1 You have completed the Viewing and Correcting AutoInvoice Exceptions procedure.
6 End of Procedure.
.
Page 265
Training Guide
Printing Balance Forward Bills

You use balance forward billing to print a single bill that includes all of a customer's transactions
for the billing period and any balance carried forward from the previous billing period. This lets
you send one consolidated bill to a customer, instead of a separate invoice for each transaction.
A balance forward bill includes the following items:

• A beginning balance or the balance carried over from the last billing period.
• An itemized list of current charges and activities (such as invoices, credit memos, debit memos,
adjustments) in either summary or detail format.
• Payment received for the last billing period.
• Current total outstanding balance.
In this topic, you will use the Bill Presentment Architecture (BPA) Balance Forward Print
Program to print the bills using the Print Balance Forward Bills page.
Procedure
Page 266
Training Guide
Step Action

.

.
4 Click the Balance Forward Bills link.

.
5 Use the Submit a New Request page to access the Print Balance Forward Bills page
. from where you will print balance forward bills.
Step Action
.
Page 267
Training Guide
Step Action
or
Press [Alt+O].
7 Use the Print Balance Forward Bills page to define the parameters for your report.
.
Step Action
8 In the Name field in the Print Balance Forward Bills page, you will select and run
. the Bill Presentment Architecture (BPA) Balance Forward Print Program.
Click in the Name field.
9 Enter the desired information into the Name field. Enter "BPA Balance Forward Bill
. Print Program".

0
.
Page 268
Training Guide
Step Action
1 In the Parameters page, you will enter the Operating Unit and other details to print
1 balance forward bills for a specific operating unit.
.

2
.
3 Operations".
.
1 The Customer Number Low and Customer Number High fields are required if a bill
4 number or concurrent Request ID
. is not specified.
You must enter values in these fields to reprint one or more account-level balance
forward bills. The list of values includes all balance forward billing customers.
1 Click in the Customer Number Low field.
5
.
1 Enter the desired information into the Customer Number Low field. Enter "1004".
6
.
1 Click in the Customer Number high field.

7
.
1 Enter the desired information into the Customer Number high field. Enter "1004".
8
.

9
.
or
Press [Alt+O].
0
.
Page 269
Training Guide
Step Action
or
Press [Alt+m].
2 The request ID for the request you submitted will display in the Decision page.
1
.

2
.
or
Press [Alt+N].
2 You have completed the Bill Presentment Architecture (BPA) Balance Forward Print
3 Program procedure.
. End of Procedure.
Page 270
Training Guide
Revenue Management
Revenue Management includes information on revenue recognition, revenue accounting, and the
management of event based revenue.

• Run revenue recognition.
• Use revenue accounting.
• Manage event based revenue.
Running Revenue Recognition

Revenue Recognition manages revenue processing. The Revenue Recognition program will
automatically run as a part of the General Ledger transfer process. You can also run the Revenue
Recognition program manually at any time.
The program generates the revenue distribution records for invoices and credit memos that use
invoicing and accounting rules. Accounting rules determine the number of periods and percentage
of total revenue to record in each accounting period. Invoicing rules determine when to recognize
the receivable for invoices that span more than one accounting period.
Distributions are created in the Receivables subledger and will pass to General Ledger during the
appropriate accounting period. This is an essential process in accrual-based accounting.
In this topic, you will run the Revenue Recognition program using the Submit Request page.
Procedure
Page 271
Training Guide
Step Action

.

.

.
5 Click the Control: Requests: Run link.

.
6 Use the Submit a New Request page to access the Submit Request page, from where
. you will run the Revenue Recognition program.
Page 272
Training Guide
Step Action
.
or
Press [Alt+O].
8 You will use the Submit Request page to run the Revenue Recognition program.
.
Page 273
Training Guide
Step Action
.
1 Enter the desired information into the Name field. Enter "Revenue Recognition".
0
.

1
.
2 Operations".
.

3
.
Page 274
Training Guide
Step Action
4
.
or
Press [Alt+N].
1 You have completed running the Revenue Recognition program using the Submit
5 Request page.
. End of Procedure.
Using Revenue Accounting

Use the Revenue Accounting feature to quickly and easily adjust revenue and sales credits at the
transaction or line level. You can make manual adjustments using the Revenue Accounting and
Sales Credits page.
Revenue Accounting uses the Revenue Accounting Management (RAM) wizard to guide you
through the process of making and modifying revenue adjustments. You can also use the wizard
to update expiration dates of existing revenue contingencies.
In this topic, you will manage revenue accounting using the Revenue Accounting and Sales
Credits page.
Procedure
Page 275
Training Guide
Step Action
.

.

.
4 Click the Revenue Accounting link.

.
5 Use the Find Transactions for Revenue Accounting page to enter the range of the
. transaction numbers for transactions assigned to bills receivable in the Transaction
Numbers field.
Page 276
Training Guide
Step Action
6 Click in the Transaction Numbers field.
.
7 Enter the desired information into the Transaction Numbers field. Enter "10000".
.
8 Click in the High Transaction Numbers field.

.

.
or
Press [Alt+O].
0
.
or
Press [Alt+i].
Page 277
Training Guide
Step Action
1 Use the Transaction tab in the Revenue Accounting and Sales Credits page to make
1 adjustments in the revenue contingencies by clicking the Manage Revenue button.
.
You can use the following criteria to optionally limit the lines that are affected by an
adjustment or early acceptance:
• Inventory item
• Inventory category
• Line number
• Salesperson (limits the impacted lines for adjustments only)
Step Action
1 Click the Manage Revenue button.
2
.
1 Manage Revenue Step 1 page enables you to schedule or unschedule revenue or

3 modify, depending on how you want to manage the revenue.
.
Page 278
Training Guide
Step Action
1 Click the Unschedule Revenue option.
4
.
1 Click the Next button.

5
.
or
Press [Alt+N].
1 The criteria Salespersons limits the impacted lines for adjustments only.
6
. In Manage Revenue Step 2 page, select All in the Name field.
1 Click in the Salespersons: Name field.

7
.
1 Enter the desired information into the Salespersons: Name field. Enter "All".
8
.
Page 279
Training Guide
Step Action
9
.
or
Press [Alt+N].
2 In Manage Revenue Step 3 page, select the line you want to adjust.
0
.
2 Click the Line Number (J) option.

1
.
2 Click in the Line Number field.

2
.
2 Enter the desired information into the Line Number field. Enter "1".
3
.

4
.
or
Press [Alt+N].
2 The details of the transaction line displays in the Manage Revenue Step 4 page.
5
.
Page 280
Training Guide
Step Action
2 Click the Finish button.
6
.
or
Press [Alt+i].
Page 281
Training Guide
Step Action
7
.
or
Press [Alt+Y].
2 You have completed managing revenue accounting using the Revenue Accounting
8 and Sales Credits page.
. End of Procedure.
Unscheduing Revenue
Use the Revenue Accounting Management (RAM) wizard to manually adjust revenue on an
invoice or invoice line that is under collectibility analysis.
When you move revenue on an invoice or invoice line from an unearned to earned revenue
account, or vice versa, Oracle Receivables removes the invoice or invoice line from further
collectibility analysis. The invoice is no longer subject to automatic revenue recognition.
In this topic, you will submit the unschedule revenue accounting for sales credit.
Page 282
Training Guide
Procedure
Step Action
1 Begin by navigating to the Revenue Accounting page.

.

.
4 Click the Revenue Accounting link.

.
5 Use the Find Transactions page to search for the transactions for which you want to
. manage the revenue accounting information.
Page 283
Training Guide
Step Action
6 Click in the Transaction Numbers field.
.
7 Enter the desired information into the Transaction Numbers field. Enter "10000".
.
8 Click in the High Transaction Numbers field.

.

.
or
Press [Alt+O].
0
.
or
Press [Alt+i].
Page 284
Training Guide
Step Action
1 Click the Manage Revenue button.
1
.
1 Use the Manage Revenue page to modify revenue contingencies, unschedule revenue,
2 schedule revenue, and record acceptance.
.
Page 285
Training Guide
Step Action
1 Click the Unschedule Revenue option.
3
.

4
.
or
Press [Alt+N].
1 Select a name of the salesperson to restrict a revenue adjustment to the portion of
5 revenue that is credited to that particular salesperson.
. Click in the Salespersons: Name field.
1 Enter the desired information into the Salespersons: Name field. Enter "All".
6
.

7
.
Page 286
Training Guide
Step Action
or
Press [Alt+N].
1 Select a specific item, item category, or line number to limit the lines that are adjusted.
8 Click the Line Number (J) option.
.
1 Click in the Line Number field.

9
.
2 Enter the desired information into the Line Number field. Enter "1".
0
.

1
.
or
Press [Alt+N].
Page 287
Training Guide
Step Action
2 Click the Finish button.
2
.
or
Press [Alt+i].
Step Action
3
.
or
Press [Alt+Y].
2 You have submitted the unschedule revenue accounting for a sales credit.
4 End of Procedure.
.
Page 288
Training Guide
Accounting for Receivables

Accounting for Receivables includes information on journal entries, viewing reports, inquiries,
and account periods.

• Open and close accounting periods.
• Use subledger accounting inquiries.
• View subledger accounting reports.
• View accounting lines and receivables.
Opening and Closing Accounting Periods

You have to Open and close accounting periods in your calendar to control the recording of
accounting information for these periods. Receivables lets you open future accounting periods
while your current period is still open. Receivables also lets you reopen previously closed
accounting periods and enter receivables activities without transferring transactions to the general
ledger when you set your accounting periods to Future.
In this topic, you will open and close accounting periods.
Procedure
Page 289
Training Guide
Step Action
1 Begin by navigating to the Open/Close Accounting Periods page.
2 Click the Open/Close Periods link.

.
3 Use the Opening and Closing Accounting Periods page to open or close accounting
. periods.
An accounting period can have an Open or Close status. In an Open accounting period,
journal entry and posting are allowed. In a Closed period, journal entry, posting, and
transaction entry are not allowed unless the accounting period is reopened.
Oracle Receivables verifies that there are no unposted items in this period. Oracle
Receivables does not enable you to close a period that contains unposted items.
Page 290
Training Guide
Step Action
.
5 The Status field enables you to select the Open/Close option for Accounting Periods
. option.
Enter the desired information into the Status field. Enter "Open".
.
7 You have completed the Opening and Closing Accounting Periods procedure.
. End of Procedure.
Using Subledger Accounting Inquiries: Accounting Events

An accounting event is a business event in Oracle Receivables that has accounting impact. Not all
business events have accounting impact; you can modify the accounting setup to create
accounting for some events and not for others. You can query accounting events based on
multiple selection criteria.
In this topic, you will use subledger accounting inquiries for accounting events.
Procedure
Page 291
Training Guide
Step Action
1 Begin by navigating to the Accounting Events page.
2 Click the Accounting Events link.

.
3 The Accounting Events page enables you to execute a search for specific accounting
. events and view them.
Page 292
Training Guide
Step Action
4 Click in the From Transaction Date field.
.
5 Enter the desired information into the From Transaction Date field. Enter "01-Jan-
. 2005".
6 Click in the To Transaction Date field.

.
7 Enter the desired information into the To Transaction Date field. Enter "31-Jan-
. 2005".

.
9 Click the Show link.

.
1 Click the View Journal Entries button.

0
.
Page 293
Training Guide
Step Action
1 The Journal Entry page enables you to view subledger journal header information for
1 the selected accounting event.
.
Step Action
1 Click the View T-Account button.
2
.
1 The T-Account page enables you to view journal entry information in a T-account
3 format.
.
1 You have completed Using Subledger Accounting Inquiries: Accounting Events

4 procedure.
. End of Procedure.
Page 294
Training Guide
Using Subledger Accounting Inquiries: Journal Entries

A manual subledger journal entry is not associated with a subledger transaction. When the
manual subledger journal entry is complete, Subledger Accounting assigns the appropriate
sequence names, sequence numbers, and creates the reporting currency journal entries if
appropriate.
In this topic, you will use subledger accounting inquiries using journal entries.
Procedure
Step Action
1 Begin by navigating to the Subledger Journal Entries page.
2 Click the Journal Entries link.

.
Page 295
Training Guide
Step Action
3 The Subledger Journal Entries page enables you to execute a search and view
. subledger journal entry headers in the results region.
Step Action
4 Click in the Ledger field.
.
5 Enter the desired information into the Ledger field. Enter "Vision Operations
. (USA)".
6 Click in the From GL Date field.

.
7 Enter the desired information into the From GL Date field. Enter "01-Jan-2005".
.
8 Click in the To GL Date field.

.
Page 296
Training Guide
Step Action
9 Enter the desired information into the To GL Date field. Enter "31-Jan-2005".
.

0
.
1 View detailed header and line information by selecting the ledger link.
1 Click the Vision Operations (USA) link.
.
Step Action
2
.
Page 297
Training Guide
Step Action
1 You have completed the Using Subledger Accounting Inquiries: Journal Entries
3 procedure.
. End of Procedure.
Using Subledger Accounting Inquiries: Journal Entry Lines

You can view subledger journal entry lines for a number of different documents or transactions
by selecting the Subledger Journal Entry Lines menu option in the subledger accounting
responsibility.
In this topic, you will use subledger accounting inquiries for journal entry lines.
Procedure
Page 298
Training Guide
Step Action
1 Begin by navigating to the Subledger Journal Entry Lines page.
2 Click the Journal Entry Lines link.

.
3 The Subledger Journal Entry Lines page enables you to execute a search and view
. subledger journal entry lines in the results region.
Step Action
4 Click in the Ledger field.
.
5 Enter the desired information into the Ledger field. Enter "Vision Operations
. (USA)".
6 Click in the Natural Account Segment field.

.
Page 299
Training Guide
Step Action
7 Enter the desired information into the Natural Account Segment field. Enter "4120".
.

.
9 Enter the desired information into the GL Date field. Enter "01-Jan-2005".
.

0
.
1 Click the View Journal Entry button.

1
.
1 By clicking the View Journal Entry button, you can view subledger journal entry
2 lines and header information for a selected journal entry line.
.
1 You have completed Using Subledger Accounting Entries: Journal Entry Lines
3 procedure.
. End of Procedure.
Viewing Subledger Accounting Reports

Oracle Subledger Accounting provides accounting reports for fiscal and internal control purposes.
Create your own layouts and publish your reports using Oracle XML Publisher.
Subledger Accounting provides the following reports:

Journal Entries Report, Account Analysis Report, Third Party Balances Report, Multiperiod
Accounting Reports, and Period Close Exceptions Report.
In this topic, you will view subledger accounting reports.
Procedure
Page 300
Training Guide
Step Action
1 Begin by navigating to the Print Accounting Reports page.
2 Click the Reports: Accounting link.

.
Page 301
Training Guide
Step Action
.
or
Press [Alt+O].
4 Use the Print Accounting Reports page to define the accounting report parameters.
.
Page 302
Training Guide
Step Action
5 You have to select the accounting report that you want to run to review accounting
. information.
Click the Name button.
6 Click the Name list item.

.

.
or
Press [Alt+O].
8 The Parameters page displays the parameters for the AR: Journal Entries Report.
.

.
or
Press [Alt+O].
Page 303
Training Guide
Step Action
0
.
or
Press [Alt+m].
1
.
or
Press [Alt+N].
Step Action
2
.
or
Press [Alt+V].
Page 304
Training Guide
Step Action
3
.
or
Press [R].
Step Action
4
.
or
Press [Alt+i].
Page 305
Training Guide
Step Action
5
.
1 You have completed the Viewing Subledger Accounting Reports procedure.

6 End of Procedure.
.
Viewing Accounting Lines in Receivables

When you query a invoice, payment, or adjustment in Oracle Receivables, you can choose to
view the detail accounting lines for the queried transaction in the form of a balanced accounting
entry (i.e., debits equal credits). You can also choose to view the detail accounting as t-accounts.
In this topic, you will view accounting lines in receivables.
Procedure
Page 306
Training Guide
Step Action
. Click the Transactions: Transactions link.
2 The Transactions page enables you to query the invoice, payment, or adjustment for
. which you want to view accounting lines.
Page 307
Training Guide
Step Action
3 [F11] enables you to query the accounting lines.
. Press [F11].
Page 308
Training Guide
Step Action
4 Click in the Reference field.
.
5 Enter the desired information into the Reference field. Enter "15921".
.

.
7 Enter the desired information into the Date field. Enter "01-Nov-2005".
.
8 [Ctrl+F11] displays the details of the queried transaction.

. Press [Ctrl+F11].
Page 309
Training Guide
Step Action
9 Click the Tools menu.
.
or
Press [Alt+T].
1 Click the View Accounting menu.
0
.
or
Press [A].
Page 310
Training Guide
Step Action
1 Click the View Journal Entry button.
1
.
Page 311
Training Guide
Step Action
2
.
1 Click the Show Additional Information button.

3
.
1 You have completed the Viewing Accounting Lines in Receivables procedure.

4 End of Procedure.
.
Page 312
Training Guide
Funds Capture Process Home Page

Funds Capture Process Home Page includes information on searching for and viewing settlement
batches, authorization information, settlement information, and credit information. Also, creating
settlement batches, submitting offline transactions, and voiding payments.

• Search for and view settlement batch information.
• Search for and view authorization information.
• Search for and view settlement information.
• Search for and view credit information.
• Create settlement batches.
• Submit offline transactions.
Searching and Viewing Settlement Batch Information

You can view complete details of a settlement batch you have created in the Settlement Batch
Details page. You can search for a settlement batch and then access the settlement batch details.
In this topic, you will search for and view settlement batch information using the Funds Capture
Process Home page.
Procedure
Page 313
Training Guide
Step Action
1 Begin by navigating to the Funds Capture Process Home page.
. Click the Funds Capture Process Manager link.
2 Click the Home link.

.
3 You will use the Funds Capture Process Home page to:
. • Monitor funds capture operations, such as individual transactions and settlement
batches.
• Respond to transactions or settlement batches that fail with temporary circumstantial
system errors.
• Initiate settlement batch creation and retrieve settlement batch clearing or
acknowledgement.
• Navigate to subsidiary pages to research operations using the tab structure.
You can also use this page to search and view settlement batch information.
4 You can use the Search region in the Funds Capture Process Home page to quickly
. search for an operation.
You can select the operation type from the drop-down list and enter that operation's
payment system order number (or settlement batch reference, if searching for a
settlement batch) in the field to the left of the Go button.
Page 314
Training Guide
Step Action
5 Click the Submit Settlement Batches list.
.
6 Click the Card Transactions list item.

.

.
8 Click the Monitor Requests link to view the results in the Requests page.
. Click the Monitor Requests link.
9 The Requests page will display the settlement batches. Click the Details button
. corresponding to the settlement batch that you want to view.
1 You have completed the Searching and Viewing Settlement Batch Information
0 procedure.
. End of Procedure.
Page 315
Training Guide
Searching and Viewing Authorization Information

You can view credit card authorizations, credit card authorization and settlements, debit card
authorizations, whether or not settlement is done as part of the authorization, and bank account
validations.
You can search for an authorization and then drill down to the details page. The Authorization
Details page can also be reached through links on the Funds Capture Process Home page.
In this topic, you will search for and view authorizations using the Authorization page.
Procedure
Step Action
1 Navigate to the Funds Capture Process Home page.
Page 316
Training Guide
Step Action
.
3 In the Funds Capture Process Home page, select the Authorizations tab.
.
Step Action
4 Click the Authorizations tab.
.
5 In the Authorizations page, you can conduct a search using the Simple Search or the
. Advanced Search options.
6 Enter information using any of criteria in the Simple Search region, such as the From
. Request Date and Status fields to run a query.
Page 317
Training Guide
Step Action
7 Click in the From Request Date field.
.
8 Enter the desired information into the From Request Date field. Enter "22-Jan-2008".
.
9 Click the Status list.

.
1 Click the Succeeded list item.

0
.

1
.
1 When you click the Go button, the search results display.

2
. You can click the links displayed under the Payment System Order Number to drill
down to the details.
Page 318
Training Guide
Step Action
1 You have completed the Searching and Viewing Authorization Information procedure.
3 End of Procedure.
.
Searching and Viewing Settlement Information

You can view complete information about a settlement using the Settlements page. You can view
the details of credit card settlements, debit card settlements, and bank account transfers. You can
access the Settlements page from the Funds Capture Process Home page.
In this topic, you will search and view settlement information using the Funds Capture Process
Home page.
Procedure
Page 319
Training Guide
Step Action

.
3 You will use the Funds Capture Process Home page to:
. • Monitor funds capture operations, such as individual transactions and settlement
batches.
• Respond to transactions or settlement batches that fail with temporary circumstantial
system errors.
• Initiate settlement batch creation and retrieve settlement batch clearing or
acknowledgement.
• Navigate to subsidiary pages to research operations using the tab structure.
You can also use this page to access the Settlements page to search and view
settlement information.
Page 320
Training Guide
Step Action
4 Click the Settlements tab.
.
5 In the Settlements page, you can do a simple search for settlements and access the
. details.
You can search for settlements by entering values in any of the fields in the Simple
Search region.
Step Action
6 Click the Status list.
.
7 Click the Succeeded list item.

.

.
Page 321
Training Guide
Step Action
9 You can access the details of each settlement by clicking the specific Payment Order
. Number link.
The Settlements page displays the settlement information.

1 You have completed the Searching and Viewing Settlement Information procedure.
0 End of Procedure.
.
Searching and Viewing Credit Information

The Payment Administrator can view complete information about one or more credits. This
includes both credit card refunds, which are reversals of earlier settlements, stand-alone credits,
and bank account transfer credits. The Credit pages are comprised of the Credit Search page and a
Credit Details page. The Payment Administrator can search for a credit and then drill down to the
details page.
In this topic, you will search and view credit information.
Procedure
Page 322
Training Guide
Step Action
1 Begin by navigating to the Oracle Payments Setup page.
. Click the Funds Capture Setup Admin link.
2 Use the Oracle Payments Setup page to navigate to the Payees page for the Funds
. Capture Setup task.
Step Action
3 Click the Go To Task - Payees button.
.
4 The Payees page enables you to conduct a search for all the listed payees.
.
Additionally, you can create new payees in this page.
Page 323
Training Guide
Step Action
.
6 Click the Update button.

.
Page 324
Training Guide
Step Action
7 Click the Risk Formulas button.
.

.
9 Click the Update button.

.
1 You have completed the Searching and Viewing Credit Information procedure.
0 End of Procedure.
.
Creating Settlement Batches

You can use the Create Settlement Batches concurrent program to settle batches and submit them
to the appropriate payment systems.
This concurrent program finds pending authorization, settlement, and credit transactions intended
for processor-model payment systems. It then groups these transactions into settlement batches
Page 325
Training Guide
and submits them to the payment system using the appropriate transmission and security
configurations.
In this topic, you will create a settlement batch using the Funds Capture Process Home page.
Procedure
Step Action

.
3 Use the Funds Capture Process Home page to create a settlement batch by selecting an
. option in the Create and Submit Settlement Batches region.
Page 326
Training Guide
Step Action
4 Click the Submit Settlement Batches list.
.
5 Click the Bank Account Transactions list item.

.

.
7 When you click the Submit button, you will be assigned the concurrent request ID.
.
8 You have completed the Creating Settlement Batches procedure.

. End of Procedure.
Submitting Offline Transactions

The Submit Offline Transactions concurrent program is used to submit offline non-batch
transactions to the intended gateway payment system. Offline transactions are typically batched
for processor model payment systems, but not for gateways.
Page 327
Training Guide
In this topic, you will submit offline transactions.
Procedure
Step Action
.
Click the Funds Capture Process Manager link.

.
3 The Funds Capture Process Home page enables you to run the submit Funds Capture
. Concurrent Program to submit offline transactions.
Page 328
Training Guide
Step Action
4 Click the Submit Offline Operations link.
.
Page 329
Training Guide
Step Action
5 Click in the Request Name field.
.
6 Use the Schedule Request page to enter the name of the request you want to run.
.
7 Enter the desired information into the Request Name field. Enter "Submit Offline
. Trxn".

.
Page 330
Training Guide
Step Action
9 Enter the name of the instrument for which you want to submit offline transaction.
. Enter the desired information into the Instrument Type field. Enter "Credit Card".

0
.
1 The Schedule region displays the entire schedule to run the relevant request.
1
. You can modify the default schedule here.
Page 331
Training Guide
Step Action
2
.
Page 332
Training Guide
Step Action
3
.
1 In the Printing step, you will select how you want to view the output information.
4
.
Page 333
Training Guide
Step Action
5
.
Page 334
Training Guide
Step Action
6
.
1 You have completed the Submitting Offline Transactions procedure.

7 End of Procedure.
.
Page 335

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Printing Balance Forward Bills...............................................................................................266

Upon completion of this module, you will be able to:

Upon completion of this lesson, you will be able to:

In this topic, you will enter receipts in the Oracle Receivables.

2 Click the Receivables, Vision Operations (USA) link.

3 Click the Receipts: Receipts link.

4 Use the Receipts page to enter new or query existing receipts.

9 Click in the Receipt Amount field.

1 Click the Save button.

1 You have entered receipts in the Oracle Receivables.

In this topic, you will apply receipts to the transaction.

2 Click the Receivables, Vision Operations (USA) link.

3 Click the Receipts: Receipts link.

6 Click the Query By Example menu.

7 Click the Enter menu.

8 Click in the Receipt Method field.

1 Click in the Receipt Number field.

1 Click the View menu.

1 Click the Query By Example menu.

1 Click the Run menu.

1 Click the Apply button.

1 Click in the Apply Date field.

1 Click the Save button.

2 You have applied receipts to the transaction.

Entering Miscellaneous Receipts

In this topic, you will enter miscellaneous receipts.

2 Click the Receivables, Vision Operations (USA) link.

3 Click the Receipts: Receipts link.

4 Use the Receipts page to enter your miscellaneous receipts.

9 Click in the Receipt Amount field.

1 Click in the Distribution Set field.

1 Click the Save button.

In this topic, you will reapply receipts.

2 Click the Receivables, Vision Operations (USA) link.

3 Click the Receipts: Receipts link.

4 On the Receipts page, query the receipt to reapply.

6 Click the Query By Example menu.

8 Click in the Receipt Method field.

9 You can reapply both automatic and manually entered receipts.

1 Click in the Receipt Number field.

1 You have to query the receipt to reapply.

1 Click the View menu.

1 Click the Query By Example menu.

1 Click the Run menu.

1 Click the Apply button.

1 Click the Save button.

1 Click the Close button.

2 Click in the Apply Date field.

2 Click in the Amount Applied field.

2 You have completed the Reapplying Receipts procedure.

In this topic, you will reverse receipts.

2 Click the Receivables, Vision Operations (USA) link.

3 Click the Receipts: Receipts link.

4 On the Receipts page, query the receipt to reverse.

6 Click the Query By Example menu.

7 Click the Enter menu.