Import Export Document & Export Order Process

IMPORT EXPORT DOCUMENT &
EXPORT ORDER PROCESS

EXPORT ORDER
PROCESS
exporter importer
bank in
exporters Importers bank
country
Importer warehouse
Manufacturing
customers
Secure transportation
and documentation
Ship
1. The importer makes inquiry from potential
supplier exporter sends catalogs and price list
.Importers request for samples . Exporter receive
purchase order.
2.Importer arranges financing through his bank.
3.importer’s banks sends letter of credit.

(most frequently used form of payment).
4.Exporter’s bank notifies exporter that letter of

credit is received.
5.Exporter produces goods.

6.Exporter arranges transportation and documentation .
space reserved on ship or aircraft.
Documents produced, as required:
(a) exporter’s licence.
(b) shipper export declaration.
(c) commercial invoice.
(d) bills of lading.
(e) marine insurance certificates.
(f) certificate of origin.
7. Exporter ships goods to importer
8.exporter presents documents to bank for payment.
9. importer has goods cleared through customs and delivered

to his warehouse.
• Export Charges & Requirements
• Export charges:
• A limited number of items, mostly primary

commodities or processed agricultural products,
are subject to duties. Currently, the only products
subject to an export tax (at the rate of 10%) are
goat, sheep and bovine leathers. Products may
also be subject to a minimum export price. The
list of products subject to minimum prices
includes basmati and non-basmati rice, cotton,
and hard and soft cotton waste. Most minimum
export prices are specified in dollars on an fob
basis.
• Settlement of Bills: The Government prescribes conditions
for exchange control and settlement of bills related to
exports under the authority of the Foreign Exchange
Regulation Act, 1973. For normal commercial exports to all
countries, except Nepal and Bhutan, exporters are required
to complete the GR Form in duplicate. The GR Form covers
exports not made by post.
• With few exceptions, all exports must be declared on the

appropriate form and the exporter's code number as
assigned by the Reserve Bank of India must be shown on
the form.
• The payment arrangements are letter of credit, sight draft,

time draft and shipment on consignment. The time limit for
settlement of export proceeds, that is, the amount
representing the full export value of the goods, is six
months. A maximum of 15 months is allowed for exports to
Indian-owned warehouses abroad.
Documents: The following documents are required for
exports:
• GR form;
• export license;
• export declaration;
• customs entry form;
• customs invoice;
• commercial invoice;
• certificate of origin;
• bill of lading/air waybill;
• packing list.
• Special documents may be required depending on the type
of product or destination. Certain export products may
require a quality control inspection certificate from the
Export Inspection Agency. Some food and pharmaceutical
product may require a health or sanitary certificate for
export.
• To cover products under GSP (generalized system
of preferences) a certificate of origin may be
required. The Export Inspection Agency, the
various export promotion councils, chambers of
commerce or the regional offices of the Chief
Controller of Imports and Exports are the
responsible bodies for issuing the certificate of
origin
• Import documents
• The obligation to submit to customs documents covering

imported goods
• An importer shall submit to customs authorities import

documents before imported goods are removed from
storage at the transporter, placed in a bonded warehouse
or removed from a bonded warehouse or a free zone for
disposal domestically; the documents shall be submitted to
customs no later than 3 months from the date of arrival of
the vessel which transported the goods to the country.
• Import documents shall be submitted to the director of

customs in the customs district where the goods are
unloaded from the vessel, unless the goods are transported
undeclared to another customs district and arrangements
are made for customs treatment there.
• Documents that shall be submitted
• The following documents shall be submitted with an import

declaration, as far as applicable:
• an invoice
• a bill of lading or a transport document issued in connection

with the transport of the goods; however when there is
submitted a bill covering freight charges or a notice from
the transporter to the consignee concerning a consignment
of goods, and these documents contain the same
information as specified in regular bills of lading, a bill of
lading need not be submitted unless specially requested,
a certificate of origin when preferential customs treatment is

requested in accordance with international agreements to
which Iceland is a party, unless a declaration of origin has
been entered on the invoice,
• other documents concerning the imported goods which are of
relevance to their customs treatment, e.g. an import licence when
required, a confirmation of an authorization for special customs
treatment when such is the case, or other certificates required in
special circumstances.
• Invoices
• Invoices shall contain the following information:
• name and address of the seller (consignor),
• name and address of the buyer (consignee),
• place and date of issue,
• when the sale took place,
• number of pieces, type of packing, weight, marks and numbers,
• the goods contained in a consignment, type, make and quantity

(number, weight or measurements, as the case may be),
• the selling price of individual articles and the
currency in which the price is specified,
• terms of payment, payment conditions and

delivery conditions, discounts and other
deductions and the reasons for granting such
discounts or making such deductions.
• An original or a copy of the documents listed

above may be submitted to customs, provided
that international agreements to which Iceland is
a party do not stipulate otherwise.
• An importer may submit such import documents
which he has received in other forms than in
writing, for example by computer media or
telecommunications.
• If customs authorities deem it necessary, they

can always stipulate that an importer must
submit an original of the aforementioned
documents.

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IMPORT EXPORT DOCUMENT &

EXPORT ORDER PROCESS

2.Importer arranges financing through his bank.

3.importer’s banks sends letter of credit.

4.Exporter’s bank notifies exporter that letter of

5.Exporter produces goods.

7. Exporter ships goods to importer

8.exporter presents documents to bank for payment.

9. importer has goods cleared through customs and delivered

• A limited number of items, mostly primary

• With few exceptions, all exports must be declared on the

• The payment arrangements are letter of credit, sight draft,

• The obligation to submit to customs documents covering

• An importer shall submit to customs authorities import

• Import documents shall be submitted to the director of

• The following documents shall be submitted with an import

• a bill of lading or a transport document issued in connection

a certificate of origin when preferential customs treatment is

• Invoices shall contain the following information:

• name and address of the seller (consignor),

• name and address of the buyer (consignee),

• place and date of issue,

• when the sale took place,

• number of pieces, type of packing, weight, marks and numbers,

• the goods contained in a consignment, type, make and quantity

• terms of payment, payment conditions and

• An original or a copy of the documents listed

• If customs authorities deem it necessary, they

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