MANUAL UNDER RIGHT TO INFORMATION ACT, 2005

Government of Tamil Nadu Department of Municipal Administration and Water Supply, Secretariat, Chennai-600 009

Index
Sl. No. 1. 2. 3. 4. 5. 6. Details of Information Introduction Particulars of organisation, functions and duties (Section 4(1)(b)(i)) Powers and duties of officers and employees (Section 4(1)(b)(ii)) Procedure followed in decision making process (Section 4(1)(b)(iii) Norms set for the discharge of functions (Section 4(1)(b)(iv) Rules, Regulations, Instructions, Manuals and Records for discharging functions & Statement of categories of documents that are held by it for its control (Section 4(1)(b)(v) (Section 4(1)(b)(vi) Particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof (Section 4(1)(b)(vii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public. (Section 4(1)(b)(viii) Directory of officers and employees (Section 4(1)(b)(ix) Monthly remuneration received by each of the officers and employees, including the system of compensation as provided in the regulations (Section 4(1)(b)(x) Budget allocation of each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made (Section 4(1)(b)(xi)) The manner of execution of subsidy programme, including the amounts allocated and the details of beneficiaries of such programmes (Section 4(1)(b)(xii) Particulars of recipients of concessions, permits or authorisations granted by it (Section 4(1)(b)(xiii) Details in respect of the information, available to or held by it, reduced in an electronic form (Section 4(1)(b)(xiv) Particulars of facilities available to citizens for obtaining information (Section 4(1)(b)(xv) Name and designation and other particulars of Public Information Officers (Section 4(1)(b)(xvi)) Page Numbers 3-5 6-13 14-18 -19-2021-25

7.

-26-

8.

27-28

9. 10.

29-31 32-38

11. 12.

-39-40-

13. 14. 15. 16.

-41-42-44-45-

Introduction
1.1 In order to promote transparency and accountability in the working of every public authority and to empower the citizens to secure access to information under the control of each public authority, the Government of India have enacted The Right to Information Act, 2005, (RTI Act) which came into force on 15.06.2005. In accordance with the provisions of section 4(1) (b) of this Act, the Department of Municipal Administration and Water Supply, Government of Tamil Nadu has brought out this Manual for information and guidance of the 1.2 general public.

The purpose of this Manual is to inform the general public about the organisational set-up of this Department, the functions and duties of its officers and employees and records and documents available with the Department.

1.3

This manual is aimed at the public in general and users of the services and provides information about the schemes, projects and programmes being implemented by the Department of Municipal Administration and Water Supply and the organisations / Departments under its administrative control.

1.4

The Department of Municipal Administration and Water Supply has designated Thiru D. Varadarajalu, Deputy Secretary to Government as its Public Information Officer (PIO) for matters concerning the Department.

1.5

Any person requiring any information under the Act may contact Thiru D. Varadarajalu, Administration Deputy and Secretary Water to Government, Department, Municipal Supply

Secretariat, Chennai-9. His E.mail address is:

His Office telephone No. is 25677548.

[email protected] 1.6 The procedure and fee structure for getting information are as under:(a) A request for obtaining information under sub-section (1) of section 6 of the RTI Act shall be made in writing or through electronic means either in person or by post to the Public Information Officer mentioned in paragraph 1.4 above and must be accompanied by an application fee of Rs.50/- by cash or by demand draft or bankers cheque. The Public Information Officer shall credit the amount to the following head of account:0075.00 Miscellaneous General Services 800.Other receipts BK. Collection of fees under Tamil Nadu Right to Information (Fees) Rules 2005 (DPC 0075 00 800 BK 0006) The applicant may also remit the fee under the above head of account through Treasury / Pay and Accounts Office / State Bank of India / Reserve Bank of India and produce the chalan to the Public Information Officer as an evidence for having remitted the fee. (b) For providing information under sub-section (1) of section 7 of the Right to Information Act, the request shall be made as at (a) above and the fee as below should be paid as per the mode at (a) above.

i) ii) iii) iv)

Rupees two for each page (in A4 or A3 size paper) created or copied; actual charge or cost price of a copy in larger size paper; actual cost or price for samples or models; and for inspection of records, no fee for the first hour; and a fee of Rs.5/- for each fifteen minutes (or fraction thereof) thereafter.

(c) For providing the information under sub-section (5) of section 7 of the Right to Information Act, the request shall be made as above and the fee as below should be paid as per the mode above. i) ii) 1.7 for information provided in diskette or floppy, @ Rs.50/- (fifty) per diskette or floppy; and for information provided in printed form, at the price fixed for such publication.

Persons below the poverty line are exempt from the payment of fee mentioned in paragraph 1.6 above for seeking information under the Right to Information Act, 2005. The list of persons below poverty line approved by the Gram Panchayat and local bodies will be the basis for claiming this concession. An extract of the list, duly certified, will be sufficient to avail this concession.

1.8 The Department has designated Tmt. Smita Nagaraj, I.A.S., Special Secretary to Government as Appellate Authority under section 19(1) of the Act. The Contact Address of the Appellate Authority is given below:Tmt Smita Nagaraj, I.A.S., Special Secretary to Government, Municipal Administration and Water Supply Department, Secretariat, Chennai-600009. Telephone No. 25671571 E.Mail: SSMAWS @tn.gov.in

Department of Municipal Administration and Water Supply

Particulars of organisation, functions and duties under section 4 (1)(b)(i) of Right to Information Act, 2005 1. Objective/purpose of the Department The increase in the urban population in the State has placed tremendous responsibility on the Government to provide civic services of a high order so as to maintain and improve the quality of urban life. Apart from planning the growth of the urban centers, this Government is taking steps to arrest the degradation of urban environment due to the increasing pressure of the population so that the urban areas do not degenerate into urban slums. The higher expectations of the people in the urban areas is an added dimension of the challenge. Provision of a clear urban environment and maintaining public health in the urban areas call for an integrated approach in the provision of core civic services. In this direction, this Government is committed to increase the investment in the urban sector and is taking effective steps by implementing various schemes. The Department of Municipal Administration and Water Supply is responsible for coordinating the activities of various organizations and agencies in the planning, execution and maintenance of measures to provide improved infrastructure and services in the urban areas of the State. The Goal of the Department would be to enhance quality and dignity of life by:INCREASING URBAN AMENITIES & REDUCING URBAN POVERTY

i)

Brief History: The Department of Municipal Administration and Water Supply

was formed in 1984, after bifurcation from the Rural Development and Local Administration Department of Secretariat. been allocated the following items of work: Roads and bridges vesting in Municipalities and Municipal Corporations. Corporation of Chennai, Madurai, Coimbatore, Salem, Thiruchirapalli and Tirunelveli. Elections relating to Municipal Corporations and Municipalities. Fees (Licence fees levied by Municipalities and Municipal Corporations in respect of Public Health matters). Local Boards General Administration and all matters relating to them not specifically assigned to other Departments. Municipality and Municipal Corporation Audit report. Building Permission - Development works in Municipalities and Municipal Corporations under Five Year Plans. Local self Government, that is to say, the Constitution and powers of Municipalities and Municipal Corporations. Markets Municipalities Constitution, abolition and dissolution and General Administration and all matters relating to them not specifically assigned to other departments. Public Services Statutory Rules of the services with which this department is concerned Revision and amendments to those rules. Sanction of prosecution of Government servants. State Works and Buildings under the administrative control of this department. According to the allocation of subjects as per the Business Rules, this Department has

Taxes on advertisements other than advertisements published in news-papers leviable by Municipalities and Municipal Corporations. Taxes on animals. Taxes on lands and buildings. Taxes on professions, trades, callings and employments. Theatres and dramatic performance, Cinemas (Places of Public Resort Act) The Tamil Nadu Water Supply and Drainage Board. Tolls (including tolls on vehicles and animals entering a notified festival area of Municipalities and Municipal Corporations) Zoological gardens. Chennai Metropolitan Water Supply and Sewerage Board. Fees (Licence fees levied by Municipalities and Municipal Corporations in respect of Public Health matters). Pilgrim Tax

ii). Organizational Chart:

The organizational chart of this Department is given below:-

MINISTER (IP &LA)

SECRETARY

SPL.SECY US WS1&WS2 US WS3,4&5 US Metro US MA2, 3 & 4

JT. SECY. US MC1&MC2 US Bud, Gl & MW US ME1, 2 &3

DY. SECY. US WS1&WS2 US WS 3, 4 & 5 US MA1 & 5 U.S M.Spl.

DY.SECY. US OP1,OP2&Bills US MC 3,4 & 5 US Elec

The details of sections and the subjects dealt with by them are given at page numbers 28 and 29 of this manual. (iii) Administrative Units: A chart depicting the administrative units under the Department is given below:-

MUNICIPAL ADMINISTRATION AND WATER SUPPLY DEPARTMENT

COMMISSIONER OF MUNICIPAL ADMINISTRATION

COMMISSIONER, CORPORATION OF CHENNAI

TAMIL NADU WATER SUPPLY AND DRIANGE BOARD

CHENNAI METROPOLITAN WATER SUPPLY & SEWERAGE BOARD

Municipal Administration &Water SupplyDepartment The Department of Municipal Administration and Water Supply is concerned with the governance of and provision of infrastructure in Urban Local Bodies and provision of drinking water supply in rural and urban areas. As per 2001 census, Tamil Nadu is the most urbanised State with 43.86% of States population living in urban areas. Tamil Nadu accounts for 9.6% of Countrys urban population. The 74th Constitution Amendment Act, 1992 has given constitutional status for ULBs with suitable provisions for devolution of functions and funds. Tamil Nadu, which has been a forerunner in urban sector reforms, has vigorously pursued the reform process and is credited with many major achievements in the urban sector since 1992, including the following:

Constitution of three successive State Finance Commissions for improving resources of local bodies and devolution of substantial funds from the State to Urban Local Bodies. Conduct of two successive elections to Urban Local Bodies on due dates with reservation of seats for Councillors and Chairpersons for women and weaker sections. Giant leap in E-Governance and provision of on line services to urban citizens Access of Urban Local Bodies to private capital markets, including floating of Bonds. Capacity building of Urban Local Bodies including massive training and exposure to best practices for employees and elected leaders of Urban Local Bodies. The increase in the Urban population and related economic

activities accentuate the demand for urban infrastructure. The bridging of the gaps in various urban services is the top priority of the Department, along with the augmenting of resources of the Urban Local Bodies so that they can progressively become self sustaining entities.

The major focus areas of the Department

are on the targets set in

the millennium development goals. The priorities are as follows:Upgradation and maintenance of basic infrastructural facilities in Urban areas on a sustainable basis. Improving access to safe drinking water in rural and urban areas. Fostering community participation in planning and execution of water supply and other schemes so as to provide cost effective and sustainable interventions. Achieving significant improvements in the lives of the urban poor, especially through the provision of basic services and through support for wage / self employment. Provision of services for sanitation and solid waste management, with emphasis on recycling of waste water and proper disposal of solid wastes. MUNICIPAL ADMINISTRATION At present there are six City Municipal Corporations, 102 Municipalities and 50 Third Grade III Municipalities (former Town Panchayats) in the State. The Grade wise classification of Municipalities in the State is as follows:Sl. No. 1 2 3 4 5 Grade Special Grade Selection Grade First Grade Second Grade Third Grade Total No. of Municipalities 13 28 36 25 50 152

The Cities and Towns have been contributing significantly to the national economy as engines of growth. Increased urban investments and upgradation of civic services are crucial to the sustenance and growth of

the urban centres. More resources have to be mobilized and directed towards urban infrastructure and services to keep the momentum.

2. The following are the address of the administrative units of this department: i) Commissioner of Municipal Administration Name of the Commissioner of Thiru Ambuj Sharma, I.A.S., Municipal Administration Office Address: Commissioner of Municipal Administration, Ezhilagam, Chepauk, Chennai-600 005. Office: 28513259 Resi: Hdtp;//testtnulbs.tn.gov.in.

Telephone Nos. Web Site:

ii) Tamil Nadu Water Supply and Drainage Board Chairman Name of the Managing Director Office Address: Telephone Nos. Chairman Managing Director Web Site: Tmt. M. Sheela Priya, IAS., Thiru S. Karuthiah Pandian, IAS., 31, Kamarajar Salai, Chepauk Chennai 5 Office: 25670491 Resi: 22640270 Office: 28525501 Resi. : 25365300 [email protected]

iii) Chennai Metropolitan Water Supply and Sewerage Board Name of the Chairman Thiru K.P. Anbalagan Honble. Minister for Information, Publicity and Local Administration Thiru V. Thangavelu, IAS., 1, Pumping Station Road Chiondadripet, Chennai 600 002 Office: 28563000 Resi: 24938094 Office: 28529165 Resi : 24405045 [email protected]

Name of the Managing Director Office Address: Telephone Nos. Chairman Managing Director Web Site:

3. Working hours of the Department: The Department follows five day week and the working hours are as follows:10.00 A.M. to 5.45 P.M. (Lunch Break 1.30 P.M. to 2.00 P.M.)

Department of Municipal Administration and Water Supply

Powers and duties of officers and employees under Section 4(1)(b)(ii) of Right to Information Act, 2005 This Department is headed by the Secretary to the

Government of Tamil Nadu, who is a senior IAS officer. The Secretary is the administrative head of the Department and principal adviser to the Minister (IP&LA) on all matters of policy and administration relating to this Department. She is assisted by one Special Secretary, one Joint Secretary, two Deputy Secretaries and eight Under Secretaries. The Officers and Employees of this Department exercise the administrative and financial powers as laid down in the Secretariat Office Manual, Tamil Nadu Government Business Rules and Secretariat Instructions and Tamil Nadu Financial code. This Department is responsible for formulation of policies of the Government in respect of welfare of the State and also for the execution and review of the policies pertaining to Municipal Administration and Water Supply. The powers and duties of the officers in the department of Secretariat are indicated below:A. Secretary to Government The Secretary is the head of office. She is responsible for the careful observance of the Business Rules and Secretariat Instructions in the transaction of the business in the department. She exercises general supervision and control over the staff under her including Special Secretary, Joint Secretary, Deputy Secretaries and Under Secretaries and is responsible for seeing that the members of the staff do the work allotted to them efficiently and expeditiously. in over all charge of the Department. Policy matters and all important matter should be dealt with in consultation with the Secretary who will be

B. Special Secretary /Joint Secretary / Deputy Secretary The Special Secretary / Joint Secretary / Deputy Secretary will deal with cases relating to the subjects allotted to them and submit to Secretary such cases as may be specified. They can send cases for orders direct to the Minister with reference to the general directions of the Secretary. The Special Secretary / Joint Secretary / Deputy Secretary also exercises control over the sections placed in her/his charge both in regard to dispatch of business and in regard to discipline. C. Under Secretary The Under Secretary exercises control over the sections placed in his charge both in regard to dispatch of business and in regard to discipline. 2. This Department consists of 26 sections and the functioning of these sections is tabulated below:S1.No. 1. Sections OP.1 Details of subjects dealt with 1) All establishment matter of the staff like appointment, promotion and pay fixation. 2)Retirement and pensionery cases, Maintenance of Service Records 1)Loans and Advances to the staff members. 2) Medical Reimbursement. 3) LTC 1) All payments due to the staff members and other payments. 2) Maintenance of Service Register of the staff. 1) Matters relating to Building and Building Rules in respect of Municipalities and Town Panchayats. 2) Matters relating to Building Rules in respect of all Corporations except Chennai. Enforcement of Hill Area Building Rules

2. 3. 4.

OP.2 Bills MA1

S1.No. 5.

Sections MA2

Details of subjects dealt with 1) Swarna Jayanthi Shahari Rojgar Yojana, Devolution of funds, release of grant under Central Finance Commission, Centrally sponsored Schemes 2)Tamil Nadu Urban Development Project III and Tamil Nadu Urban Development Fund 1) Exhibitions, Fairs, Festivals, Burial grounds in Municipalities. Petitions, LAQs, Assurances on water supply, sewerage, roads and bridges. 2) Matters relating to New Thiruppur Area Development Programme, water supply, sewerage, roads and bridges in Municipalities. 1) Matters relating to Taxes, licence fees, water charges etc., in all Municipalities. 2) Matters relating to remunerative enter-prises in all Municipalities, Sanction of loans and advances to Municipalities. 1) Review of Budget of Municipal Council, Land Acquisition in Municipalities, PAC/PUC of Municipalities. 2)Upgradation of Municipalities, Dissolution of Municipal Council, No Confidence Motion against Chairman, Vice Chairman. 1) Establishment relating to Municipal Commissioners and general matters. 2) Establishment matters relating to TUFIDCO, Administrative matters relating to O/o. CMA, RDMA and Tamil Nadu Institute of Urban Studies, Coimbatore. Vigilance cases of all Corporations & Municipalities and disciplinary cases relating to Municipal Commissioners and combined staff 1) Establishment relating to Municipal Engineering, Water Supply and Town Planning. 2) Matters relating to Public Health Staff including NMRs. of all Municipalities, Municipal Pensioners. 1) Schemes relating to Chennai Corporation 2) Land Acquisition, Civic amenities relating to Chennai Corporation

6.

MA3

7.

MA4

8.

MA5

9.

ME1

10. 11.

ME2 ME3

12.

MC1

S1.No. 13.

Sections MC2

Details of subjects dealt with 1) Schemes relating to all Corporations except Chennai 2) Land Acquisition, Civic amenities in all Corporations except Chennai. 1) Establishment matters relating to A & B Officers of Chennai Corporation 2) Establishment matters relating to C & D Staff of Chennai Corporation Establishment matters relating to Madurai and Coimbatore Corporations. Establishment matters relating to Tiruchy, Tirunelveli and Salem Corporations. 1)Water Supply Schemes, Rain Water Harvesting, LAQs., relating to 5 districts. 2)Water Supply Schemes, LAQs., relating to 5 districts. Water Supply Schemes, LAQs., relating to 7 districts. Centrally Sponsored Water Supply Schemes. 1) Water Supply Schemes, LAQs., relating to 8 districts. 2) Water Supply Budget, PAC/PUC All Externally Aided Projects, Release of funds to TWAD. Water Supply Schemes, LAQs., relating to 3 districts. 1) Establishment matters relating to TWAD Board. 2) Vigilance cases relating to TWAD 1) New Veeranam Scheme, Krishna Water Scheme, Metro Schemes aided by World Bank and release of fund. 2) Board Meeting of Metro, Land Acquisition, Tariff Revision, Amendment to CMWSS Board Act, PAC/PUC, Establishment relating to Metro Water and vigilance cases relating to Metro. 1) Consolidation work relating to MA&WS Department, Review of long pending cases. 2) Matters relating to Demand No.33, Municipal Administration Budget, Plan Review

14.

MC3

15 16 17.

MC4 MC5 WS1

18. 19. 20. 21. 22.

WS2 WS3 WS4 WS5 Metrowater

23.

Budget

S1.No. 24.

Sections General

Details of subjects dealt with 1) All Miscellaneous matters and general issues not related to any other sections 2) Consolidation of CM petitions and pending court cases 3) Review of long pending cases with Heads of Departments 1) Establishment matters relating to Third grade Municipalities 2) All matters other than establishment relating to Third Grade Municipalities 1) Conduct of Elections to Local Bodies, Liaison work with State Election Commission. 2) All legislation matters relating to MA&WS. Preparation of Common Act and rules to Local Bodies.

25.

M.Spl.

26.

Election

Department of Municipal Administration and Water Supply

Procedure followed in decision making process under Section 4(1)(b)(iii) of Right to Information Act, 2005 The Department, as part of the Government Secretariat, follows the procedure laid down in the Secretariat Office Manual and the Tamil Nadu Government Business Rules and Secretariat Instructions. Apart from this, the provisions in the Tamil Nadu Financial Code, Tamil Nadu State and Subordinate Service Rules and the Tamil Nadu Government Servants Conduct Rules, 1973 are also followed wherever applicable. 2. The decisions are taken based on the merits of the issues, relative priorities and availability of funds etc. in accordance with the documented procedures / laid down procedures / defined criteria / rules detailed above. The process of examination is initiated by the Assistant Section Officers and passes through the Section officer, Under Secretaries and Deputy Secretary/Joint Secretary / Special Secretary to the Secretary. If need be, other departments are consulted. In case of matters involving funds, Finance Department is invariably consulted. Wherever the Business Rules require circulation of files to the Minister or Chief Minister or Governor, orders are obtained in circulation. 3. If a reply is required to be made on any representations, the decisions are communicated to the petitioner.

Department of Municipal Administration and Water Supply

Norms set for the discharge of functions under Section 4(1)(b)(iv) of Right to Information Act, 2005

For the discharge of functions allocated to the Municipal Administration and Water Supply Department, the provisions contained in the Secretariat Office Manual are followed. The day-to-day administrative functioning is governed, by various set of Acts and Rules and instructions issued by the Government from time to time. Some of the commonly used Acts/Rules/Manuals are as follows:i) ii) iii) iv) v) vi) vii) viii) ix) x) xi) xii) xiii) xiv) Secretariat Office Manual. The Tamil Nadu Government Business Rules and Secretariat Instructions. The Tamil Nadu Government Servants conduct Rules, 1973. Tamil Nadu State and Subordinate Service Rules Fundamental Rules. The Tamil Nadu District Municipalities Act, 1920 The Chennai City Municipal Corporation Act, 1919 The Madurai City Municipal Corporation Act, 1971 The Coimbatore City Municipal Corporation Act, 1981 The Tiruchirappalli City Municipal Corporation Act, 1994 The Tirunelveli City Municipal Corporation Act, 1994 The Salem City Municipal Corporation Act, 1994 The Tamil Nadu Water Supply and Drainage Act, 1970 The Chennai Metropolitan Water Supply and Sewerage Act, 1978

Rules, Regulations, Instructions, Manuals and records for discharging functions under section 4(1)(b) (v) of Right to Information Act, 2005 1. The business in the department is carried out with reference to the provisions contained in the following Rules and Regulations and Manuals. i) Tamil Nadu Government Business Rules and Secretariat Instructions. ii) The Tamil Nadu Secretariat Office Manual. iii) Tamil Nadu Budget Manual iv) Tamil Nadu State and Subordinate Service Rules v) Tamil Nadu Civil Services (Discipline and Appeal) Rules vi) Tamil Nadu Government Servants Conduct Rules, 1973 vii) Tamil Nadu Pension Rules viii) Fundamental Rules ix) Tamil Nadu Financial Code x) Tamil Nadu Account Code xi) Tamil Nadu Treasury Code xii) Chennai City Municipal Corporation Act, 1919 xiii) Madurai City Municipal Corporation Act, 1971 xiv) Tamil Nadu District Municipalities Act, 1920 xv) Tiruchirapalli City Municipal Corporation Act, 1994 xvi) Tirunelveli City Municipal Corporation Act, 1994 xvii) Salem City Municipal Corporation Act, 1994 xviii) Coimbatore City Municipal Corporation Act, 1981 xix) Tamil Nadu Water Supply and Drainage Act, 1970 xx) Chennai Metropolitan Water Supply and Sewerage Act, 1978 xxi) Guidelines issued by the Government of India. 2. The details of the above listed Rules, Manuals and Acts are furnished below:-

Department of Municipal Administration and Water Supply

1.

Name of the Rules: Type of the document:

Tamil Nadu Government Business Rules and Secretariat Instructions. The rules describe the manner and procedures in conducting the Business of the Government complying with the provisions of the Constitution of India. The Tamil Nadu Secretariat Office Manual. The manual describes the system and procedures to be followed in conducting the office work in the departments of Secretariat. The Tamil Nadu Budget Manual This manual contains the rules framed by the Finance Department for the guidance of estimating officers and departments of Secretariat in regard to the budget procedure in general and to the preparation and examination of the annual budget estimates and the subsequent control over expenditure in particular to ensure that it is kept within the authorised grants or appropriation. Tamil Nadu State and Subordinate Service Rules. The rules are made under the proviso to article 309 of the Constitution of India governing the service conditions of members of State and Subordinate Services.

2.

Name of the Manual: Type of the document:

3.

Name of the Manual: Type of the document:

4.

Name of the document: Type of the Rules:

5.

Name of the document: Type of the Rules:

Tamil Nadu Civil Services (Discipline and Appeal) Rules. The rules are made under the proviso to article 309 of the Constitution of India in relation to the discipline, penalty and appeal against penalty imposed on the members of civil service of the State. Tamil Nadu Government Conduct Rules. Servants

6.

Name of the document: Type of the Rules:

The rules are made under the proviso to article 309 of Constitution of India in relation to the conduct of the members of civil service of the State in the performance of the duty with integrity and devotion to duty. Tamil Nadu Pension Rules. The rules are made in relation to the pensionary benefits to the members of civil service of the State. Fundamental Rules. The rules are made under the proviso to article 309 of Constitution of India in relation to the pay, allowances, leave joining time, foreign service etc. of the members of civil service of the State. Tamil Nadu Financial Code. The code is published by the Finance Department outlining discipline to be followed in incurring expenditure and procedures to be followed and delegation of powers.

7.

Name of the document: Type of the Rules:

8.

Name of the document: Type of the Rules:

9.

Name of the document: Type of the Code:

10.

Name of the document: Type of the Code:

Tamil Nadu Account Code. The code published by the Finance Department outlines the accounting procedures to be followed by various departments while regulating expenditures. Tamil Nadu Treasury Code. The code published by Finance department outlines the procedures to be followed in regard to preparation of bills and presentation to treasury for payment and accounting procedures incidental thereto. Tamil Nadu Land Acquisition Act, 1978 For formation of Roads, water supply works etc. Tamil Nadu District Municipalities Act, 1920 It governs the Municipalities including the Third Grade Municipalities in the State. Chennai City Municipal Corporation Act, 1919 It governs the Chennai City Municipal Corporation. Madurai City Municipal Corporation Act, 1971 It governs the Madurai City Municipal Corporation. Coimbatore City Municipal Corporation Act, 1981 It governs the Coimbatore City Municipal Corporation. Tirunelveli City Municipal Corporation Act, 1994

11.

Name of the document: Type of the Code:

12.

Name of the document: Type of the Act:

13.

Name of the document: Type of the Act:

14.

Name of the document: Type of the Act:

15.

Name of the document: Type of the Act:

16.

Name of the document: Type of the Act:

17.

Name of the document:

Type of the Act: 18. Name of the document: Type of the Act: 19. Name of the document: Type of the Act: 20. Name of the document: Type of the Act: 21. Name of the document: Type of the Act: 22. Name of the document: Type of the Guidelines: (SJSRY)

It governs the Tirunelveli Municipal Corporation. Tiruchirappalli City Corporation Act, 1994

City

Municipal

It governs the Tiruchirappalli City Municipal Corporation. Salem City Municipal Corporation Act, 1994 It governs the Salem City Municipal Corporation. Tamil Nadu Water Sewerage Act, 1970 Supply and

It governs the TWAD Board. Chennai Metropolitan Water Supply and Sewerage Act, 1978 It governs the CMWSS Board. Guidelines issued by the Government of India. To provide gainful employment to the urban unemployed or underemployed poor through encouraging the setting up of self-employment ventures or provision of wage employment.

The documents mentioned in items 1 to 22 are available with the Director of Stationery and Printing for sale to the public on payment of cost.

Department of Municipal Administration and Water Supply

Particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof under Section 4(1)(b)(vii) of Right to Information Act, 2005 At present there is no formal mechanism to seek consultation / participation of public in formulation of policies of this Department. The suggestions and views on policy matters and programmes received from the public/Non-Governmental Organisations are given due weightage by this department in formulating policies by and the programmes. Public The

recommendations/observations Committee/Public

made

Accounts

Undertakings Committee/Assurance Committee /

Petitions Committee, etc. of the Legislative Assembly are also acted upon by this Department.

Department of Municipal Administration and Water Supply

A statement of the Boards, Councils, Committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those Boards, Councils, Committees and other bodies are open to the public, or the minutes of such meetings are accessible for public under section 4(1) (b)(viii) of Right to information Act, 2005 1) High Level Committee/Empowered Committee and other Committee on Welfare Scheme: i) Purpose: For the speedy action in releasing of fund and issue of orders. (ii) Details of Members:(a) High Level Committee: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Chief Secretary Secretary, Finance Secretary, Industries Department Secretary, Energy Department Secretary, Highways Department Secretary, Housing and Urban Development Department Secretary, Municipal Administration and Water Supply Department Secretary, Public Works Department Secretary, Environment and Forest Department Member Secretary, State Planning Commission Secretary, Planning and Development Department Chairman Vice-Chairman Member Member Member Member Member Member Member Member Convenor

Frequency of Committee Meeting: The above Committee will meet once in a month.

(b) Empowered Committee: 1. Minister (LA) 2. Managing Director, TWAD Board 3. Chief Secretary ) 4. Secretary, Finance ) 5. Secretary, MA&WS ) 6. Secretary, P&D ) Frequency of Committee Meeting: At appropriate times. (c) Water and Sanitation Pooled Fund Trustee: 1. Chief Secretary - Chairman 2. Secretary, MA&WS Department - Member 3. Secretary, Finance Department - Member 4. Secretary, H&UD Department 5. Secretary, P&D Department 5. Managing Director & Chief Executive Officer, TUDF Frequency of Committee Meeting: The Committee will meet at appropriate times. (d) Layout Approval Committee: 1. Development Commissioner 2. Secretary, RD Department 3. Secretary, H&UD Department 4. Secretary, MA&WS Department - Chairman - Member - Member - Member - Member - Member - Member Secretary Chairman Member Secretary Members

5. Special Commissioner, Town and Country Planning - Member 6. Commissioner of Municipal Administration 7. Director of Rural Development 8. Member Secretary, CMDA - Member Secy. - Member - Member

Frequency of the meeting : Once in two months

Department of Municipal Administration and Water Supply

Directory of Officers and Employees under Section 4(1)(b)(ix) of Right to Information Act, 2005 Sl.No. Name and Designation of the Officer Tmt. M. Sheela Priya, I.A.S., Secretary to Government, Municipal Administration & Water Supply Department, Chennai-600 009. Tmt Smita Nagaraj, I.A.S., Special Secretary to Government Thiru T. Suyambukesan Joint Secretary to Government Tmt. D. Premakamalam Soundaravalli Deputy Secretary to Government Thiru D. Varadarajalu Deputy Secretary to Government Thiru K. Janaki Vallabhan Under Secretary Government Thiru P.L. Sridhar Under Secretary Government Thiru S. Satyanathan Under Secretary Government (on leave) Thiru S.B. Singaram Under Secretary Government to to to 25665822 to 28528715 25665286 25665455 26242138 28552199 Telephone (STD Code No.044) Office Residence 25670491 22640270 E.Mail

maws.sec@tn gov.in

1) 2) 3)

25671571 25672168 25671626

26440586 25500700 24735146

SSMAWS @tn.gov.in

prema kamalam @ yahoo.co.in dayal devaradu @ yahoo.co.in

4)

25677548

26155574

5) 6) 7) 8)

25665860

22473617

Sl.No.

Name and Designation of the Officer

Telephone (STD Code No.044)

E.Mail

Office 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) Tmt. P. Fathima Mary 25665582 Under Secretary to Government Thiru A. Balasubramanian 25665596 Under Secretary to Government 25665979 Thiru K. Thangaraj Under Secretary to Government Vacant Under Secretary to Government Thiru K. Rangasamy Section Officer (WS1) Thiru W.Anandaraj Thomas Section Officer (WS2) Thiru M.R. Premchandran Section Officer (WS3) Thiru S. Veeramani Section Officer (WS4) Thiru V. Bharathy Section Officer (WS5) Thiru R. Kanagarajan Section Officer (M.Spl.) Thiru D. Palanivelu Section Officer (MA1) Selvi M.V. Vijayalakshmi Section Officer (MA2) Thiru M. Sundararajan Section Officer (MA3) Thiru P. Jayaraman Section Officer (MA4) Thiru M.H. Mohideen Section Officer (MA4) Thiru G. Fredrick Section Officer (MA5) Thiru S. Ramasamy Section Officer (ME1) Thiru S. Balraj Section Officer (ME2)

Residence
9444276475

26600122 24338932

Sl.No.

Name and Designation of the Officer Tmt. Sumathirajan Section Officer (ME3) Thiru S. Abdul Latheef Section Officer (General) Tmt. K. Lilly Section Officer (MC1) Tmt. A. Kasthuri Bai Section Officer (MC2) Tmt. R. Indrani Naidu Section Officer (MC3) Tmt. G. Shanthi Section Officer (MC4) Thiru A. Annamalai Section Officer (MC5) Thiru E.S.K. Malukkamali Section Officer (Election) Thiru N. Mony Section Officer (Budget) Tmt. M.T. Nandhani Section Officer (OP1) Thiru T. Dorairaj Section Officer (OP2) Tmt. D. Santhi Raichel Section Officer (Bills) Thiru K.P. Vijayan Section Officer (Metro) Tmt. K. Rathinamala Section Officer (on leave) Thiru S. Veeramani Section Officer

Telephone (STD Code No.044) Office Residence

E.Mail

27) 28) 29) 30) 31) 32) 33) 34) 35) 36) 37) 38) 39) 40) 41)

Department of Municipal Administration and Water Supply

Monthly remuneration received by each of the officers and employees including the system of compensation as provided in the regulation under section 4(1)(b)(x) of Right to Information Act, 2005 SL. NAME OF THE OFFICER DESIGNATION NO. SECRETARY TO GOVERNMENT (Rs.22400-525-24500 + Allowances) 1. Tmt. M. Sheela Priya, I.A.S., Secretary

SPECIAL SECRETARY TO GOVERNMENT (Rs.18,400-500-22,400+Allowances) 2. Tmt.Smita Nagaraj, I.A.S., Special Secretary

JOINT SECRETARY TO GOVERNMENT (Rs.15,000-400-18,600+Allowances) 3. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Thiru T. Suyambukesan, Tmt. D. Premakamalam Soundaravalli Thiru D. Varadarajalu Thiru K. Janaki Vallabhan Thiru P.L. Sridhar Tmt. A. Jeyalakshmi Thiru S.B. Singaram Thiru J.A. Richard Stevens Thiru Marie Joseph Andrews Thiru Md. Shoukath Badsha Thiru S. Sathyanathan Thiru A. Balasubramanian Tmt. P. Fathima Mary Joint Secretary Deputy Secretary to Government Deputy Secretary to Government Under Secretary to Government Under Secretary to Government Under Secretary to Government Under Secretary to Government Under Secretary to Government Under Secretary to Government Under Secretary to Government Under Secretary to Government Under Secretary to Government Under Secretary to Government

DEPUTY SECRETARY TO GOVERNMENT (Rs.12,000-375-16,500+ Allowances)

UNDER SECRETARY TO GOVERNMENT (Rs.10,000-325-15,200+ Allowances)

SL. NO. 15. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28 29. 30. 31. 32. 33. 34. 35. 36.

NAME OF THE OFFICER Thiru K. Thangaraj Thiru S. Ramachandran Tmt. R.M. Meenakshi Thiru E.S.K. Malukkamali Tmt. M.T. Nandhani Thiru A. Annamalai Tmt. D. Shanthi Raichel Thiru D. Palanivelu Selvi M.V. Vijayalakshmi Tmt. K. Rathnamala Thiru P. Jayaraman Thiru A. Frederick Thiru S. Ramasamy Thiru J. Mahadevan Thiru A. Rajendran Tmt. K. Lilly Thiru R. Balaji Thiru S. Saminathan Tmt. Sumathirajan Thiru T. Durairaj Thiru S. Balraj Tmt. A. Kasthuri Bai Thiru M.R. Premchandran Thiru K. Thiruvannamalai Thiru V. Bharathy

DESIGNATION Under Secretary to Government

Private Secretary (Rs.6500-200-11100 + Allowances)

Section Officer (Rs.6500-200-11100 + Allowances)

SL. NO. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64.

NAME OF THE OFFICER Thiru M.H. Mohideen Thiru S. Abdul Latheef Tmt. G. Shanthi Thiru R. Kanagarajan Tmt. R. Indrani Naidu Thiru W. Anandaraj Thomas Thiru R.M. Rajendran Thiru S. Veeramani Thiru S. Chandramani Thiru M. Sundararajan K.P. Vijayan Thiru N. Viswanathan Thiru K. Dayalan Tmt. V. Vijayakumari Tmt. S. Swarnam Thiru T. Soundararajan Tmt. G. Santhi Gnanambal Thiru D. Shakshadipathy Tmt. T. Shakila Thiru R.M. Arasu Thiru S. Naganathan Thiru A. Sardar Tmt. A. Thiruppathi Tmt. K.R. Beethul Fathima Beevi Thiru R. Murali Thiru K. Ilangovan Tmt. M. Pushpa Thiru K. Balamithiran

DESIGNATION

Assistant Section Officer (5500-175-9000 + Allowances)

SL. NO. 65. 66. 67. 68. 69. 70. 71. 72. 73. 74. 75. 76. 77. 78. 79. 80. 81. 82. 83. 84. 85. 86. 87. 88. 89. 90.

NAME OF THE OFFICER Thiru C.S. Manoharan Thiru N. Sankaran Tmt. S. Sujatha Thiru M. Senthil Murugan Tmt. K. Thenmozhi Tmt. G. Mary George Philominammal Thiru S. Manimaran Thiru Z. Abraham Tmt. N. Bhuvaneswari Tmt. R. Chandra Thiru S.R. Gunasekaran Thiru A. Thomas Thiru M. Ramesh Thiru K. Asokarathinam Tmt. M. Uma Maheswari Tmt. V.S. Vimala Tmt. R. Geetha Thiru G. Ashokkumar Thiru S. Arunachalam Thiru K. Sridharan Tmt. R. Indira Thiru S. Karthikeyan Tmt. C. Premavathi Thiru B.V. Surendrasha Thiru S.A. Thilakendran Tmt. S. Kayatri

DESIGNATION

SL. NO. 91. 92. 93. 94. 95. 96. 97. 98. 99. 100. 101. 102. 103. 104. 105. 106. 107. 108. 109. 110.

NAME OF THE OFFICER Tmt. E. Parvathy Thiru E. Mohanasundaram Tmt. S. Narayani Tmt. S. Manjula Vacant Thiru G. Gunasekaran Tmt. D. Renuka Tmt. P. Meenakshi Tmt. S. Nithyalakshmi Tmt. N. Kalarani Tmt. J. Janaki Tmt. K.S. Kanchana Thiru A. Indrakumar Tmt. L. Jayanthi Thiru P.R. Eswarsha Thiru M. Premkumar Thiru D. Venkataramana Raju Thiru G. Panneerselvam Thiru M. Kesavan Vacant

DESIGNATION

Personal Assistant (Rs.5500-175-9000 + Allowances)

Personal Clerk (Rs.4500+125+7000 + Allowances) Assistant (Rs.3625-85-4900 + Allowances)

Typist (Rs.3200-85-4900 + Allowances)

Despatch Assistant (Rs.2750-70-3800-75-4400 + Allowances) Record Assistant (Rs.3200-85-4900 + Allowances) Record Clerk (Rs.2650-65-3300-70-4000 + Allowances)

SL. NAME OF THE OFFICER DESIGNATION NO. Office Assistant (Rs.2550-55-2660-60-3050 + Allowances) 111. 112. 113. 114. 115. 116. 117. 118. 119. 120. 121. 122. 123. 124. 125. 126. 127. 128. 129. 130. 131. 132. 133. 134. Thiru K. Chittibabu Thiru M. Anandan Thiru M. Arumugam Thiru P. Devanathan Thiru K.C. Ekambaram Thiru K. Karthikeyan Thiru P. Krishnamurthy Thiru C. Parthasarathy Thiru K. Ponnurangam Thiru K. Rajagopal Thiru S. Srinivasan Thiru S. Sivasuryanarayanan Thiru J. Syed Fazullulah Thiru G. Ramalingam Thiru T. Marimuthu Tmt. B. Santha Thiru M. Jayalakshmi Tmt. D. Jeevakumari Thiru I. Kirubanandan Tmt. S. Bhuvaneswari Tmt. Evanjaline Devakirubai Tmt. M. Gomathi Tmt. R. Geetha Tmt. L. Nirmala

Temporary Assistant (Consolidated Pay Rs.4000/-)

SL. NO. 135. 136. 137. 138. 139. 140. 141. 142. Note :

NAME OF THE OFFICER Tmt. Rahimunnisa Tmt. M. Rubavathy Selvi Rosemary Tmt. G. Santhi Tmt. N. Sundari Bai Tmt. A. Srudhi Tmt. G. Vasantham Tmt. K. Vijaya

DESIGNATION

The basic pay of the officers and employees is fixed under the provisions contained in Rule 22 of Fundamental Rules. In addition to the basic pay, the officers and employees are entitled to draw other allowances such as Dearness Pay, Dearness Allowance / HRA, CCA as per the orders in force.

Department of Municipal Administration and Water Supply

Budget allocation of each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made under section 4(i) (b) (xi) of Right to Information Act, 2005 The Department of Municipal Administration and Water Supply Department handles various Central Sector Schemes and Centrally Sponsored Schemes besides State Schemes. The details of the Budget Estimate for all these are given below: The statement also gives details of the disbursement upto 30.9.2005. Secretariat : Municipal Administration and Water Supply Department State HOD TWAD CMWSS CMA NTADCL TUFIDCO Budget Estimate 45655.21 10633.03 20234.26 5093.15 Expenditure 15319.20 6149.85 720.98 9468.39 2896.60 Centrally Sponsored Budget Expendi Estimate - ture (Rupees in lakhs) 5000.00 2124.04 100.00 State and Central share ExpendiBud ture Estimate 2602.25 71.80 10786.30 515.72 8.43 4370.48

Department of Municipal Administration and Water Supply

The manner of execution of subsidy programme, including the amounts allocated and the details of beneficiaries of such programmes under section 4(i) (b) (xii) of Right to Information Act, 2005 The Department does not directly administer any subsidy programmes and all its schemes and programmes are implemented through Commissionrate of Municipal Administration, Tamil Nadu Water Supply and Drainage Board and Chennai Metropolitan Water Supply and Sewerage Board.

Department of Municipal Administration and Water Supply

Particulars of recipients of concessions, permits or authorisations granted by it under section 4(i) (b) (xiii) of Right to Information Act, 2005

No concession or permit or authorisation has been granted to the individuals or firms or companies in the Department.

Department of Municipal Administration and Water Supply

Details in respect of the information available to or held by it, reduced in an electronic form under section 4(i)(b) (xiv) of Right to Information Act, 2005 The Public can obtain information about the functioning of the Departments in the following web sites. i)Web site of Municipal Administration and Water Supply Department www.tn.gov.in ii) Web site of Commissioner of Municipal Administration hdtp://testtnulbs.tn.gov.in iii) Web site of Managing Director, TWAD Board [email protected] iv) Web site of Managing Director, CMWSS Board [email protected] [email protected] v) Web site of Commissioner, Corporation of Chennai [email protected] vi) Web site of Commissioner, Corporation of Madurai [email protected] vii) Web site of Commissioner, Corporation of Trichy www.tiruchirapallicorporation.com viii) Web site of Commissioner, Corporation of Coimbatore [email protected] ix) Web site of Commissioner, Corporation of Salem www.salemcorporation.com x) Web site of Commissioner, Corporation of Tirunelveli [email protected]

xi) Web site of Tamil Nadu Urban Finance and Infrastructure Development Corporation Limited [email protected] xii) Web site of Tamil Nadu Urban Development Project [email protected] xiii) Web site of New Tirupur Area Development Corporation Ltd. [email protected] 2) Important G.Os. and Policy Note 2005-06 of MA&WS Department are available at www.tn.gov.in

Department of Municipal Administration and Water Supply

Particulars of facilities available to citizens for obtaining information under section 4(1) (b) (xv) of Right to Information Act, 2005
The public are posted with information through Notice Board, Newspapers, Web site, Exhibitions and other means of advertising.

Department of Municipal Administration and Water Supply

Name and Designation and other particulars of Public Information Officers under section 4(i)(b) (xvi) Right to Information Act, 2005

Public Information Officer:

Name Thiru D. Varadarajulu,

Designation Deputy Secretary to Government

STD Code 044

Phone No. Office: 25677548

Fax

E-mail

Address Deputy Secretary to Government, Municipal Administration and Water Supply Department, Secretariat, Chennai-9.

dayal devaradu @yahoo.co. in

Department Appellate Authority:

Name Tmt Smita Nagaraj, IAS.,

Designation Special Secretary to Government

STD Code 044

Phone No.Office: 25671571

Fax

E-mail

Address Special Secretary to Government, Municipal Administration and Water Supply Department Secretariat, Chennai-9.

SSMAWS @tn.gov.in

M. SHEELA PRIYA Secretary to Government.