Rental Guidelines Content: Page 1. General Information
Rental Guidelines Content: Page 1. General Information
Rental Guidelines Content: Page 1. General Information
Guidelines Content: Page 1. General Information Page 2. Contract Page 3. Insurance Requirements Page 4. Payments
General Information Choosing the right venue for your event is key to its success. The Kaiser Center has several locations to meet your specific needs and we recommend taking the time to view/tour our venues to find a location that fits both your vision and your budget. PUBLIC EVENTS: All booking inquiries must be made 45 days prior to your event. If your request is not received in that time frame we may still be able to accommodate your event, but prefer as much notice as possible. TENANT EVENTS: All booking inquiries must be made 2 weeks prior to your event. If your request is not received in that time frame we may still be able to accommodate your event, but prefer as much notice as possible. We request you fill out our online request form at www.oaklandvm.com. The more information you are able to provide, the better we will be able to assist you with estimates for your venue and equipment rentals. When possible, we ask that you provide us with alternate dates for your event so that we can do our best to accommodate you. Venue rental contracts, payments and insurance policies must be received 2 weeks prior to your event. Please find further information regarding these policies on the following pages.
Contract: In order for Oakland Venue Management to properly construct your contract, we will need you to provide the information requested below: Load in Time: Load-in time should be used for setting up (decorations, equipment, catering, additional prepping and preparing for sound check). Event Time: This will include when guests are expected to arrive, when the event begins and the time it will end. Your event is considered over when all guest have left the designated space. Load-out Time: Load-out time typically equals half of your set up time. This includes the removal of all decorations, equipment and vendors from the venue. Proper Contact information for the client signing the Venue Contract: Full Name: Company or Organization: Mailing Address: Phone Number: Alternative Phone Number: Email: Fax Number: Signed contract should be returned along with your insurance policy, security deposit and venue payment no later then 2 weeks prior to your event.
Insurance
Requirements:
INSURANCE.
USER
and
USERS
vendors
that
are
performing
work
or
providing
services
for
the
Event
shall
maintain
in
full
force
and
effect
throughout
the
Event
Dates,
the
following
policies
of
insurance
written
by
insurance
companies
satisfactory
to
MANAGER.
Failure
to
comply
with
the
insurance
requirements
below
may
result
in
your
event
being
canceled.
It
is
the
USERs
responsibility
to
ensure
all
of
their
vendors
are
in
compliancy
with
these
requirements.
(a) Workers
Compensation
Insurance.
Workers
Compensation
Insurance
in
an
amount
required
by
the
laws
of
the
state
in
which
the
Building
is
located
and
Employers
Liability
Insurance
in
an
amount
not
less
than
ONE
MILLION
DOLLARS
($1,000,000)
combined
single
limit
for
all
damages
arising
from
each
accident
or
occupational
disease.
(b) Commercial
General
Liability
Insurance.
Commercial
General
Liability
Insurance
written
on
an
occurrence
and
not
a
claims-made
basis
in
an
amount
not
less
than
ONE
MILLION
DOLLARS
($1,000,000)
combined
single
limit.
(c) Automobile
Liability
Insurance.
A
policy
of
comprehensive
automobile
liability
insurance
in
an
amount
not
less
than
ONE
MILLION
DOLLARS
($1,000,000)
combined
single
limit
covering
all
owned,
non-owned,
leased
and
hired
vehicles
used
in
connection
with
the
Event.
(d) Excess
Liability
Insurance.
Excess
Liability
Insurance
(Umbrella
form)
in
the
minimum
amount
of
$1,000,000
combined
single
limit
written
on
an
occurrence
basis
covering
both
bodily
injury
and
property
damage.
(e) Liquor
Liability
Insurance.
If
alcohol
is
served
or
distributed
in
connection
with
the
Event,
USER
or
its
vendors
shall
provide
Liquor
Liability
and/or
host
liquor
liability
coverage
with
limits
of
no
less
than
$1,000,000
on
a
combined
single
limit
basis.
(f) Certificates
of
Insurance;
Additional
Insured.
USER
shall
promptly
deliver
certificates
of
insurance
evidencing
the
coverages
required
hereunder
(together
with
a
copy
of
the
underlying
policy,
if
requested
by
MANAGER).
USER
shall
name
the
following
parties
as
Additional
Insureds
on
each
of
its
insurance
policies.
USER
agrees
also
to
include
such
Additional
Insureds
as
MANAGER
shall
require
from
time
to
time.
(g) Certificate
Holder.
The
Certificate
Holder
shall
be
listed
as
SIC-LAKESIDE
DR
LLC,
300
LAKESIDE
DR,
OAKLAND
CA,
94612
STE
130
and
OAKLAND
VENUE
MANAGEMENT
INC,
527
22ND
ST
OAKLAND
CA,
94612.
(h) Miscellaneous.
Each
policy
to
provide
that
it
will
not
be
cancelled
or
materially
altered
without
thirty
(30)
days
advance
written
notice
at
the
address
specified
in
Paragraph
8(f)
above.
1.
Venue Payments SECURITY DEPOSIT. The Venue requires a Security Deposit the amount varies in the location you have chosen for your event. This payment is made payable to Oakland Venue Management in the form of a cashiers check, money order or other form acceptable to MANAGER. The Security Deposit and any fees and expenses due shall be submitted together with the contract at least 14 business days prior to the Commencement Date of your event. The Security Deposit, reduced by any amounts then owed to MANAGER, will be returned to USER within sixty (60) days following the conclusion of Event and Termination Date of the Agreement. If there is physical damage to the Building, property, its furnishings or equipment, the Security Deposit will be retained until the cost of repairs and/or replacement can be determined. USAGE FEES AND ADDITIONAL CHARGES. Venue Rental Fee: The Venue fee that will be determined based on your event should be paid 14 business days prior to the Commencement Date and submitted along with your contract and. Payment will be made payable in the form of a cashiers check, money order, or other form acceptable to MANAGER. Additional Charges. In addition to the venue fee, you shall pay to manager any and all additional costs incurred as a result of or in connection with the event, including but not limited to, costs for Building Security or Engineering personnel, Building services, including electrical, heating, ventilation, air conditioning, supplemental janitorial staff and parking, and repairs to the Building due to damage caused as a result of the Event (collectively, Additional Charges). Outstanding Fees and Charges: All outstanding fees and charges shall be payable to manager in the form of a cashiers check, money order, or other acceptable form, no later than 30 business days from receipt of invoice or notice from manager. MANAGEMENT COMPANY: Oakland Venue Management 527 22nd St Oakland CA, 94612, Phone: 510.834.3575, Email: [email protected]