REPUBLIC OF TTIE PHILIPPINBS

COMMTSSION ON ELECTIONS
Intraunrros, Manila

MeldokANDuA,I

Fon
Fnor,r

Au

RscroNAL ELECTroiv Dmrctons

Tlm AcrrNc ExEcutrvE DIREffoR

20 h,{,tncs 2013

Dare
Sun;ncr

VorER's INpom'mloN AND INsmucloN SrrBr'.r (WIS)

Attached is a copy of Minute Resolution No. 13-0370 dated 13 Match 20731, apptoving the ptoposecl template/fotmat fot the Voters Information and Instmction Sheet PTIS) as modified with the following specifications:
Papet mztenzl Newspdag 48 gsm; Grammage Size 8.5" by 13"; Prints Back to back printing in black ink.

Also attached is a copy of the proposed format/template.

Eadieq

in Miaute Resolution No. 13-02982

dated 26 Febmary 2013, the Commission

tesolved, among othets;

")

To direct the Regiooal Election Directots to caflvass from at least three (3) local printers for the ptinting of the VIIS. The VIIS shall be pdnted at the regional level at a cost not to exceed one peso and fifiry centavos ("1.50) per VIIS, inclusive of delivery cost to the Election Officers @O$;

b) To dfuect the EOs to cause the addtessiog *d delivery of said VtrIS to the voter together with the Voter's ID, if availableo at a cost not to exceed ofle peso
81.00) perVIIS; and

.)

That in the delivery of the YIIS together with the Yotet's ID, to tequite the receiver (voter or person receiving in his behalf) to acknowledge teceipt thereof.

This Office thtough the Information Technolog;r Depatrnent copy of the approved format/template to facilitate implementaian',

gID) will

seod you a soft

/
1

Entided'In the $ilatter of the Proposed Format Fot the Votets Iaformatioa Entitled "In the Mattet of the Ptocurement of the 0tIS)".

and Iastructioo Sheet 0aIIS).

Please be reminded that the

VIIS should be received by the voter not later than

13

April

2013.

For immediate implementation"

uz,JR..
cc: The

Director fV, F-inance Services Department

The Director IV, Administrative Services Department

EXCERPT FROM THE MINUTES OF THE REGULAR EN BANC

MEETING OF THE COMMISSION ON ELECTIONS HELD ON MARCH 13,201.3

Present:
Chairman 5ixto S. Brillantes Jr.

Commissioner Elias R. Yusoph Commissioner Christian Robert S. Lim Commissioner Maria Gracia Cielo M. Padaca On Official Business; Commissioner Lucenito N. Tagle
XXX XXX

4{ IN THE MATTER OF THE PROPOSED JI ,\ TNFORMATTON AND INSTRUCTION SHEET (VllS) r/\
13-TIZ"1O

FORMAT FOR THE VOTERS

This pertains
Executive

to the Memorandum dated March 1,1,, 2013 of Acting Director Bartolome J. Sinocruz, Jr. submitting the proposed

template/format for the Voters lnformation and lnstruction Sheet (VllS).

The Memorandum of Acting Executive Director Sinocruz reads:
"On 26 February 201"3, the Commission issued Minute Resolution No" 13-

0298 entitled 'ln the Matter of the Procurement of Voters lnformation Sheet (VlS)', renamed the term 'Voter's lnformation Sheet (VlS)' into Voter's lnformotion ond lnstruction Sheet (VI|S), and resolved, among others, to direct the Acting Executive Director to:

a) Prepare the necessary template/ format

of the Voter's lnforntation

and lnstructron Sheet (VllS) toking into consideration the following: L. To indicate the following Voter's lnformation: 1.L. Name of voter; 1.2. Assigned precinct number; and
1. 3.

Assigne d pol li n g ce nte r.

2. 3. 4.

To provide simpliJied instructions

to the voter on how to

vote

correctly; To provide sirnplified instructions on how to access the Comelec website, sltould the voter opt to view the sample ballot therein provided; ond To use font size thst is easily readable;

ln complionce, enclosed is the proposed template/ forntat for the VllS witlt
the following specifications;

material : Newsprint; Grammage :48 gsm :8.5"x14" Size : Back to back printing in block ittk Prints
Paper
Res pe

ctf u I ly

sub

rnitte d."

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Page 2 of 2

The commission

RESOLVED,

as

it

hereby RESOLVES,

to approve the

proposed template/format for the Voters lnformation and lnstruction Sheet (VllS)
as modified with the following specifications:

Paper material Grammage

Size
Pri

nts

Newsprint; : 48 gsm : 8.5" x 13" : Back to back printing in black ink.

Attached and forming integral part hereof is the proposed back to back template/format for the VllS as modified consisting of one (L) page only.
Let the Executive Director implement this resolution
SO ORDERED.

^q000015086 Lnatrm0n

(On Officiol Business)

LUCENITO N. TAGLE

Commissioner

Commissi0ner

CHRISTIAN ROBERT S. LIM Commissioner

MARIA GRA

CIELO M. PADACA

Commissioner

Cha irma n

All Cornmissioners Executive Director

Deputy Fxecutive Director for Operations Deputy Executive Director for Administration Project Managenrent Office PMO Secretariat nfornration Technology Department
I

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voTER',S INFORX,L{TION AND INSTRUCTION SHEET (VI$) N{AY 13,2013 NATIONAL AND LOCAL E,LECTIONS
(Pursuant to Republic Act No. 7904)

Election N{atter
Free under Secrion 9 Batas Pambansa Blg. 881

Address: (House No, Street Name or a brief description of the location of your residence) Barangay: City/Municipality: Province. Precinct Assionment Name and Location of PollinqA/otino Center

Sa Botante, Ito and iyong Voter lnfonnation and lnstruction Sheet (VllS). Narito ang impatmasyon kung saang presinto at saang eskwelahan/gusali/lugar ka pupunta para bumato sa araw ng eleksyon sa Mayo 13, 2013. Ang VllS na ito ay magtuturc rin sa iyo kung paana makikita sa Comelec Website ang sample ballot sa iyong munisipyo or lungsod, at kung paano ang tamang pagbato. Ang inyong Hection Officer,

ka baboto

A.

PARAAN PARA MAKTTA ANG SAMPTE BALLOT SA II{YONG LUNGSOD O MUNISIPYO GAMIT ANG COMELEC WEBSTTE

Ang mismong hitsura ng balota na gagamitin mo sa pagboto sa Mayo 13 ay maari mo nang makita sa Official Website ng COMELEC. Sundin lamang ang mga sumusunod:

1.

Gamit ang isang computer o smaft cellphone na naka-connect sa Internet, pumunta sa

s,vrv.com
el ec.

gov. ph.

I-click ang BALLOT TEMPLATES sa baba ng logo ng COMELEC.

gi tidrcnrsthNw

Face

olrhe

loM!...

[email protected]".Fh 5ku {r

(otLrr:t

Sk;! ta

tte,,u

Skq, lo

B.-'tfnr.r A:-rt::ibllty Feal.ues

slte,rdD -.

S fr n ff*w

to the New Face of the COMELEC Website

Pblqf*o&tr

E S.hd.y, H.rd

9.

tolt

PF na

I-click ang pangalan ng inyong Region.

4. I-click ang pangalan ng inyong bayan sa ilalim ng pangalan ng inyong probinsiya.
5.

Hintaying lumabas ang itsura ng balota sa inyong screen. (Maaari itong i-download o inrinf \

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PARAAAN NGTAMANG PAGBOTO

ANG HALALAN AY SA MAYO 13, 2013, ARAW NG LUNES, MULA ALAS 7:00 NG UMAGA HANGANG ALAS 7:OO NG GABI;

SA ARAW NG HAI-ALAN, MAGDALA NG IDENTIFICATION CARD, KUNG MAYROON, AT

MAGTUNGO SA POLLINGruOTING CENTER NA NAKALAGAY DITO SA INYONG VIIS:

KAPAG NASA POLLINGA/OTING CENTER NA AY HANAPIN ANG SILID/ROOM PARA SA INYONG PRESINTO NA NAKASAAD BILANG 'PRECINCT ASSIGNMENT' DITO SA VIIS;

SA INYONG POLLING

PLACE/SILID/KUARTO, HANAPIN ANG INYONG PANGALAN AT SEQUENCE NUMBER SA LISTAHAN NG BOTANTE NA NAKAPASKIL MALAPIT SA PINTO
NG INYONG POLLING PLACE/SILID/ROOM; KUNG MAY PILA, SUMUNOD SA PILA. KUNG WALA NAMAN AY PWEDE NANG LUMAPIT SA MGA GURO O BEI, SABIHIN ANG IYONG PANGALAN AT SEQUENCE NUMBER; BIBIGYAN NG PRIYORIDAD SA PILAANG MGA MAY KAPANSANAN, BUNTIS, MATANDAAT BILANGGO O DETAINEES. HANAPIN ANG "EXPRESS LANE".

TITIYAKIN NG BEI KUNG IKAW NGA ANG NAIGLAGAY SA LISTAHAN NG MGA BOTANTE. PAGKATAPOS MATIYAK NG BElANG IYONG IDENTITY, PAPIPIRMAHIN KA SA ELECTION
DAY COMPUTERTZED VOTER',S L|ST (EDCVL);

BIBIGYAN KA NG BEI CHAIRMAN NG MARKING PEN AT NG BALOTA NA NAKAIPIT SA BALLOT SECRECY FOLDER. SIGURADUHING WALA PANG SHADE O HINDI PA NAITIMAN ANG KAHIT ISA SA MGA BILOG O OBALO. KUNG MAYROON, IBALIK ITO SA CHAIRMAN AT HUMINGING KAPALITPUMUNTA SA VOTING AREA AT BUMOTO. GAMIT ANG MARKING PEN, ITIMAN O I-SHADE ANG BUONG BILOG O OBALO SA TABI NG PANGALAN NG KANDIDATO O PARry-LIST GROUP NA GUSTO MONG IBOTO. GANITO LANG ANG TAMA: tD

KGA HALTMBAWA flG

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SIGURADUHING MALINIS ANG MGA KAMAY UPANG HINDI MADUMIHAN ANG BALOTA. KUNG MAY DUMI ANG BALOTA, BAKA HINDI ITO BASAHIN NG MAKINA; PAGKATAPOS BUMOTO, ILAGAY ANG BALOTA SA LOOB NG BALLOT SECRECY FOLDER, LUMAPIT SA PCOS AT IPASOK ANG BALOTA SA PCOS MACHINE. HINTAYING LUMABAS SA SCREEN NG PCOS ANG MGA SALITANG "CONGRATULATIONS. YOUR VOTE HAS BEEN REGISTERED'.

* *

IBALIK SA BEIANG BALLOT SECRECY FOLDER AT MARKING PEN;

LALAGYAN KAYO NG INDELIBLE INK SA KUKO NG KANANG HINTUTURO, PAGKATAPOS,

MAARI NANG LUMABAS NG POLLING PLACE/SILID/ROOM.

TANDAAN, ANG MGA TATANGGAP NG PERA KAPALIT NG BOTO AY MAY KATUMBAS NA PARUSANG PAGKABILANGGO NA HINDI BABABA SA ISANG TAON.

EXCERPT FROM THE MINUTHS OF THE REGULAR EN BANC MEETING OF THE COMMISSION ON ELECTION HELD ON FEBRUARY 26, 2013
Present;
Sixto S. Brillantes, Jr. Lucenito N. Tagle Comnrissioner Elias R. Yusoph Commissioner Christian Rolrert S. Lim Commissioner Maria Gracia Cielo M. Padaca
C;ommissioner

Chairman

XXX
1

XX

3-0298 lN
,'Ji

IN THE

MATTETI

OF

THE

PROCUREMENT

OF VOTERS

RMATTON SHEET (VtS)

This pertains to the Memorandum dated February 16, 2013 of Acting

Executive Director Bartolclme J. Sinocruz, Jr. relative to the Memorandum of

Mr. Rene TC. Garcia, Head, RBAC-Technical Working Group, submitting the proposed specifications and unit cost for the printing and delivery of Voters
lnformation sheet (Vls) as indorsed by ASD Director J. Thaddeus p. Hernan, BAC Chairman.

The Memorandum of Acting Executive Director Sinocruz reads.

"Attached herewith is the Memorandum dated February 15, 2013 from Director J. Thaddeus P. Hernan, Chairman, Regular Bids and Awards Comrnittee (RBAC), recommending the adoption of the recommendation of the Technical Working Group of the RBAC on the proposed specifications and unit cost and delivery to the Regional Election Drrector Offices of the Voters lnformation Sheet (VlS), to wit: Paper Material Grammage
Srze

Newsprint 48 gsm.

Prints Unit Cost

?rn inches wide x 25 inches long Back to back printing in black ink Php 3.30 per sheet

Please take note that the aforementioned unit cosi of the VIS includes delivery from the printer's premises to the REDO only. As provicled in COMELEC Minute Resolution No. 13-0186 dated February 5,2013, the Regional Election Directors shall still deter.mine the shipping costs from the REDO to the various Offices of the Provincial Election Supervisor, and submit the same to tht> Administrative Seryices Deparlment.
There shall also be a One Peso (Php 1.00) cost of distribution per
sheet, by way of personal delivery, marking the total cosf al Four Pesos and Thirty Centavos (Php 4.30). RespectfuIIy submitted for Your Honors' favorable consideration."

The Memorandum of Mr. Garcia addressed to Director Hernan states: "This peftains to yoLlr marginal note today regarding the determination of the specifications and price ceilings for the procurement of Voter's lnformation Sheef as per Minute Resolution No. 13-0186 dated
February 5, 2013.
,t{

Page2 M R No.13-0298

Per review of the previous price ceiling (V/S used in 2010) and
consiclering the urgency in procuring said information sheet as mandated by Repubtic Act No. 7904, it is our humble submlssion to adopt the price ceilirtg of Php3 00 per sheet inclusive of delivery cosf esfab/lshed and authorized by the Honorable Commission En Banc in Minute Resolution No. 10-0451 , pltts ten percent (10%) thereof, or for a unit cost of Php3.30 per sheet. The 10o/o additional represents the maximum cap for inflation rate and other incidental charges for three (3) years from year 2010 to year 2013, as allawed ttnder COA Circular No. B5-55A, as amended. /t is well to underscore that the unit cost wonld cover the printing ancl delivery of printed \/lS from the printers' place of business or operation to the Offices of the Regional Election Director.

As lo the specifications, we recommend to adopt the following specifications of santple as approved by the commission En Banc per Minute Resolution Nc>. 10-0332 dated March 09,2010, with rnodification as to the size thereof :
PaPer

Material Grammage Size Prints

: NewsPrint
: 48 gsm. : 8rn inches wide x 25 inches long : Back to back printing in black ink

sample of V/S usecl tluring the 2010 Automated Elections, whereas, the size is tatken from the actual size of Official Batlot for the May 13, 2013 National'

The paper mizterial and other specifications are taken from the actual

Localand ARMM Elections (NLAE)

Piease see attachecl copy of the sample vlS which we recommend for approval, except the texls which shall be patterned after the Official Ballotts in respective cities or municipalities for the May 13, 2013 NLAE. The name of voter and other particulars that could identify the voter should however be deleted from the sample VIS
Re sPectf u I lY su
bm

itted.

After due deliberation, the Commission RESOLVED, as

RESOLVES, as follows:
.1.

it

hereby

To note the foregoing aforequoted memoranda of Mr. Rene TC.

Garcia, RBAC-TWG Head, and Acting Executive Director Bartolome
J. Sinocruz, Jr';

2. To direct the Acting Executive Director as follows: a) to prepare the necessary template/format of the Voter's lnformation and lnstruction sheet (vlls) taking into
consideration the matters as agreed upon in today's en banc
meeting, to wit:

i)

to indicate the following Voter's lnformation:

name of the voter

Precinct number Polling centel
',1

2. assigned 3. assigned

Page3MR No.13-0298
ii)

trr provide simplified instructions to the\roter on how

to vote correctly;
iii)

to provide simplified instructions on how to access tlre Comelec website, should the voter opt to view
tlre sample ballot therein provided; and to use font size that is easily readable.

iv)

to direct the REDs to canvass from at least three (3) local printers for

the printing of the VllS. The VllS shall be printed atthe regional levet at a cost not to exceed one peso and fifty centavos (P1.50) per VllS,
inclusive of delivery cost to the Election Officers (EOs);
A T.

to direct the EOs to cause the addressing and delivery of said VllS
to the voler together with the Voter's lD, if available, at a cost not to
exceed one peso (P1.00) per VllS; and

tr

\_) -

that in the delivery of the Voler's lnformation and lnstruction Sheet

together with the Voter's lD, to require the receiver (voter or person

receiving in his/her behalf)to acknowledge receipt thereof.

Let the Acting Executive Director implement this resolution.

SO ORDERED.

,,SIXTO S. BRILLANTEg JR.,

/rv-'*-#-/

oiffilflibu

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CENITO t',[ TAGI-E Commissioner

/l ,i ,t t**_*- -_L *CEmd.YvusoFlt ---ffiWEE> -'Commissioner

CHRISTIAN ROBERT $. LIM Commissioner

Chairrnan All Comnrissioners Execulive Director Deputy Executive Director for Operations Deputy Executive Director for AdrnitT istration Regular Bids and Awards Comnittee RBAC.TWG Finance Services Deparhnent lnternal Audit Office COA Resident Audiror

MARIA GRACIA CIELO M. PADACA Commissioner

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