Process Mapping For Banking Processing
Process Mapping For Banking Processing
Process Mapping For Banking Processing
ms_office
Anjum Asim Shahid Rehman Chartered Accountants CLIENT : Gul Ahmed Textile Mills Ltd
Process Flows
Process Process No. Process Description BANKING
S. No
Activity
Process Description Centre RECONCILIATION Banking Department Treasury Department Treasury Department Banking Department
Responsibility HOD (Yousuf Godil) HOD (Yousuf Godil) HOD (Yousuf Godil) Irfan and Ausaf
Frequency
Banking department obtain bank statements from Inquire about the balances all banks to ascertain all transactions made during in all the banks the previous business day. Obtain Forex List Banking department obtains from treasury department, details of the export proceeds, which will be credited in different bank accounts. Banking department also obtain details from treasury department about the payments to be made in respect of imports. Banking Department arranges debit & credit advices related to all departments from all banks. Advices are verified through supporting documents provided by different departments. Further banking department also contacts the banks if any clarification is needed. Preparation of reconciliation of all the banks
Daily
Forex sheet
Daily
Import sheet
Daily
Investigate advices
Daily
Advices Reconciliation
Status of Advices
Daily
Bank Reconcilitions
Mustafa Hussain
Monthly
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164972377.xls.ms_office
BANKING
S. No 7
Process Description Centre Responsibility IN CASE OF DIFFERENCES IN RECONCILIATION The person responsible for bank reconciliation, Banking Mustafa Hussain informs the HOD for any unreconcilied item. Department
Document -
Frequency Monthly
IT -
Banking department after every 7 days, prepares the status of advices which has been received from Prepares status of advices the bank and which have been posted in Oracle. Banking department collects outstanding advices on weekly basis.
Banking Department
Status of Advices
Weekly
Funds Transfer
FUND MANAGEMENT HOD after evaluation of different Account balances, decides to transfer funds from one bank Banking account to another concerning future payments, department interest rates etc. Requisition are raised and after obtaining approval from HOD, sent for preparation of cheque. Authorized signatories before signing the cheque verify the requisition. Cheque is obtained from the accounts department and deposits it in the respective bank account. Banking Department Banking Department
Daily
10
Approval
Ausaf
Daily
11
Cheque
Ausaf
Cheque
Daily
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164972377.xls.ms_office
BANKING
S. No
Activity
Centre
Responsibility
Frequency
IT
12
Calculation of Mark-up
Banking Department prepares monthly mark-up Banking accruals, payments and record keeping of all banks. Department
Monthly
13
14
15
Banking Department enters Export proceeds advices in Oracle Finance A/P module and A/R Export proceeds advices module after thorough scrutiny, accruals payment and record keeping of agent commission rebate and R&D Banking Department enters Import and other Import & other Payment payment advices in Oracle Finance through A/P advices module. If payment is made through Foreign Currency Account (Dollar, Euro, etc.), Banking Department checks the approval of director and obtain Payment in Foreign approval from Finance manager. Banking Currency department after approval, instructs the bank to dispatch Telegraphic Transfer. Maintain Records Banking Department maintain records of LTFF, LTL,LTF -EOP,and Payments made.
Banking Department
Muhammad Irfanuddin
Daily
Oracle
Daily
Oracle
Banking Department
Adhoc
16
Banking Department
Usman
Daily
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164972377.xls.ms_office
BANKING
S. No 17 18 19 20 21
Activity Review Of Offer letter Record Keeping Borrowers basic fact sheet Preparation of bank Positions Stock Positions Insurance Premium Records
Process Description Review of offer letter and Mark up agreement of all the banks.
Responsibility Usman Usman HOD (Yousuf Godil) Usman Usman HOD (Yousuf Godil) Usman
Document -
IT -
Keeping the records of long term loans ERF (LTL, Banking LTF-EOP, LTFF). Department Preparations of Borrowers basic fact sheet is also done by banking department. Preparation of bank positions , receipts and payment statements. Issuing monthly stock positions to all the banks. Maintaining the insurance premium payments records and all other adhoc assignments related to banks. Banking Department Banking Department Banking Department Banking Department
22
Adhoc
Documentation :
1 2 3 4 5 6 Account statements Forex sheet Import sheet Status of Advices Cheque Mark-up Calculation Sheet
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