Guidelines For Summer Training Report - Mba 3rd Sem
Guidelines For Summer Training Report - Mba 3rd Sem
Guidelines For Summer Training Report - Mba 3rd Sem
Approved by AICTE, Ministry of HRD, Govt. of India Affiliated To GGSIP University, Recognized under Sec 2(f) of UGC ACT 1956
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CONTENTS
GUIDELINES FOR SUMMER TRAINING REPORT - MBA 3rd SEM
SECTION
1.0 2.0 3.0 4.0 5.0 6.0 FORMAT Report Format 1 Report Format 2 Report Format 3 Reporting Format 1 Evaluation Format 1 Evaluation Format 2 Evaluation Format 3 Record Maint. Format 1 Record Maint. Format 2
DESCRIPTION
GGSIPU- Ordinance Guidelines For Summer Training Report Synopsis Guidelines For Writing STR Formats For Summer Training Report Specifications For Body Of The STR Cover Page Of STR (Form No. TIAS-Frm-75) Companys Certificate (Form No. TIAS-Frm-77) Student - Faculty Guide Certificate (Form No. TIAS-Frm-76) Summer Training Weekly Progress Report (WPR) PPT Summer Training Report Evaluation Summer Training Appraisal Form List of Faculty Guides Details Project Title & Company Details
PAGE NO
3 4-6 7 8-10 11-13 14 15 16 17 18 19 20 21 22 23
REV. NO.
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*Scheme of Examination & Syllabi Of MASTER OF BUSINESS ADMINISTRATION (M B A) For Academic Session 2010-2011 OnwardsGURU GOBIND SINGH INDRAPRASTHA UNIVERSITY, Kashmere Gate, Delhi - 110 403(INDIA). www.ipu.ac.in
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2.0 2.1
2.2
OBJECTIVES
2.2.1 Work & gain knowledge of real time business environment. 2.2.2 Explore the various functional areas and analyze how theoretical concepts taught are applied in real life situations. 2.2.3 Analyze best practices, system, processes, procedures and policies of a company/industry in different functional areas and bring forward the deviations. 2.2.4 Develop skills in report writing through data collection, data analysis, data extraction, and presentation and draw lessons vis--vis firm or company.
2.3
GENERAL INSTRUCTIONS
2.3.1 Immediately after the completion of the Second Semester, the students shall proceed for their Summer Training of 6-8 weeks duration in an industrial organization approved by the Institute. The candidates shall be required to undergo training in the functional area (such as Marketing, Finance, HRM) of the organization concerned. 2.3.2 The organization may assign a specific project to the candidate, which will be completed by him / her during this tenure. The work done by the candidate in the training on the project shall be submitted by the candidates in the manner as specified in the Ordinance. 2.3.3 The Summer Training Report prepared after the completion of Summer Training shall be assessed in the third Semester as a compulsory paper of 100 marks (Internal 40: External 60). 2.3.4 The students must attend the Briefing Session before they leave for the Summer Training about the guidelines, expectations and other things that they are expected to do during the Training period. 2.3.5 All the students are required to give their Organization name, address, name of the concern person with designation & contact number to the Program Coordinator.
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2.3.6 The students shall choose a Company from Organized Sector - Private / Public Limited company, Corporation or a Government Department etc. 2.3.7 The Faculty guide has the liberty to visit the Organization where the student is undergoing training to assess and evaluate fruitfulness of the training. 2.3.8 No two students should work on a Single Topic during their Summer Training Report. Even if the students are assigned the same project it is expected that they work on different aspects or demographic area of the project and present accordingly. 2.3.9 All the students are required to give presentation to the concerned guide along with the Committee of experts which will be held as per Schedule notified. 2.3.10 The students are required to meet their Faculty Guides phase wise before submitting the report finally and are expected to send the weekly progress report (WPR) as per specified format by e- mail to their respective Faculty guides on every Monday of the week to accommodate due changes made by the Faculty Guide (REPORTING FORMAT 1). 2.3.11 It is obligatory for students to get their draft approved from concerned guide before giving final draft of the Summer Training Project Report for submission. 2.3.12 All students are required to submit the synopsis. The project Synopsis should be about two/three pages long and must be submitted in writing to your respective guides. The format of the synopsis is attached as Section No. : 3.0 2.3.13 The Guidelines for writing Summer Training Report is given in Section No. : 4.0 2.3.14 The format of the Report Writing is attached as Section No. : 5.0 2.3.15 Specifications for Body of the STR is attached as Section No. : 6.0
2.4
CHECK LIST
Please ensure that youve registered yourself with Program Coordinators and received Copy of Weekly Progress Report Format. Students are required to collect GUIDELINES OF SUMMER TRAINING from their common url.
2.5
ADVICE
It is advised that: You take the Summer Training very seriously & understand the Summer Training Project in its entirety its objectives, methodology future scope & the time frame in which it has to be completed. Send the WPR Weekly Progress Report by email to your faculty guide on every Monday of the week positively. Perform Good Quality Work which would help you In developing an understanding of the functional area. In applying theoretical concepts learnt in the classroom. In evolving the new theories and concepts. In gaining experiences of working in the real life situation. Building a rapport with the Industry Guide.
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Establishing a mutually beneficial relationship between you and yours respective organization.
This is an opportunity for you and at the same time a very important responsibility to build a close relationship between your institute & various members of your Summer Internship Organization and all the other organization you come across during your Internship. It should be appreciated by the student that sincere work done during summer training to the entire satisfaction of the Industry Guide may help them in getting suitable career opportunities after graduation. The following would definitely help you to achieve the above:-
Be punctual in your office training. Be sincere towards your Summer Training. Meet deadlines & targets given. Office your supporting hand to your industry guide for work than your Summer Training. Be ethical in your deals. Build cordial relationship with all the industry Professional you come across during your summer training.
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3.0
SYNOPSIS
Each student is to submit a written project synopsis to his/her respective guides. The project synopsis must comprise the following aspects: Title of the Project: Title should be meaningful and should convey the broad aspects that will be covered in the body and the scope of the project. Organization/Company: Mention the name of organization/company and the functional area (e.g. marketing, finance and human resource) where you intend to do your project. Briefly explain the nature of the organization and its business. Introduction of the Topic: Briefly introduce the topic on which your project is based. Objectives, Scope & Hypothesis: Explain the objectives and the scope of the project along with functional area that will be covered in the study. Also frame the hypothesis under study. Research Methodology:
a. b. c. d. e. Research design Sampling design Sample size Sample location Data type
f. Instrument used g. Analytical Tools Expected Outcome: Briefly discuss the expected outcome of the project Bibliography: Source for your synopsis
Note : Once The Title & The Organization Is Approved, It Cannot Be Changed arbitrarily
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4.0
4.1
4.1.1
Chapter-I Introduction
Introduction: It should include (a) Meaning of the concept, ie, Job Satisfaction, Consumer Satisfaction, Working Capital Management, (b) Rationale for choosing the topic/problem under study, (c) Implementation strategy of concept in your present study.
4.1.2 Objectives of Study: It should be pragmatic and consistent with the title of the study and achievable during the course of study within the prescribed schedule. Students are advised to develop the objectives in consultation with their respective guides. The objectives must start with action oriented verbs. A sample of objectives is given below as example: (a) To study the growth of sales of RO Water Purifiers. (b) To compare the market share of branded and local manufacturers of RO Water Purifier.
4.1.3 Scope of Study: The scope of the study refers to the parameters in which the study will be operating in. This also reminds a researcher that his method of investigation should be centred around trying to solve the problem within the provided scope. The scope of study should clearly mention the activities that are actually performed in the study. It should include the period of study, the functional area (HR, Finance and Marketing) and volume of work carried out in the study. With reference to above objectives, the scope of study could be as follows (note this is suggestive and not exhaustive):
(a)
To collect and analyze the sales data of RO Water Purifiers in Delhi region of last five years. For this purpose secondary data from the published sources and the dealers is collected.
To carry out market survey of customer perception for the use of RO Water Purifier. For this purpose the geographical area selected is Dwarka locality. Data is collected through a structured questionnaire. 4.1.4 Company Profile:
Following aspects need to be covered in the first chapter in order to know the company profile:
(b)
4.1.4.1 Name of the firm/company, its complete address along with telephone numbers, email address, website name. Mention whether local, national or multinational. If national/multinational, give location & address of the registered office and geographical areas of operation of the company. 4.1.4.2 Explain the nature of the Organization and its business (service/production/trading etc), i.e., type of industry & business in which the company is operating. Mention specific functional
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area, if any, such as marketing, finance, HR, logistics etc, in which the company is operating. 4.1.4.3 Companys vision & mission. 4.1.4.4 Product range of the company. 4.1.4.5 Size (in terms of manpower & turnover) of organization. 4.1.4.6 Organization structure of the company. 4.1.4.7 Market share & position of the company in the industry. 4.1.5 Industry Profile:
Brief profile of the Industry including its current status from which the company belongs.
4.2
4.3
b. c.
4.4
4.5
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For each inference, proper linkages are to be established either with the data analysed in Chapter-IV or with the calculation (s) to be included in this Chapter. Wherever, calculations are to be carried out, it must be provided before drawing any inference. The inferences are to be presented in narrative form from each data set along with limitation (s) due to data insufficiency, if any.
4.6
4.6.1 Results of the Study: These are to be presented and supported by facts & figures in narrative form and be culled out from the Chapter-IV. The sequence of the results must be consistent with the objectives of the study mentioned in Chapter-I. Also, mention the achievement of objectives or otherwise. 4.6.2 Limitations: The limitations could be mentioned in terms of data insufficiency, time & expertise constraints etc. 4.6.3 Suggestions, Scope for further Study & Conclusion: Suggestions based on results of the study is
to be provided. Any scope for extension of the study to new geographical areas, segments, time with larger data, is to be mentioned under this heading. Finally, Conclusion should cover findings of the work, whether the stated objectives of the work is achieved with full justification, recommendations, limitations, directions for future development.
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5.0
5.1
Cover Page
The format of the Cover page is attached as REPORT FORMAT 1 (Form No. TIAS-FRM-75)
5.2
Certificates
The format of the certificate (from Students & Faculty Guides) is attached as REPORT FORMAT 3 Form No. TIAS-FRM-76
The draft copy of the certificate (from Industry Guide) is attached as REPORT FORMAT 2 Form No. TIAS-FRM-77
5.3
Acknowledgements
In the Acknowledgements page, the student recognizes his indebtedness for guidance and assistance to the adviser and other members of the faculty. Courtesy demands that he also recognizes specific contributions by other persons or institutions such as libraries and research foundations.
5.4
Executive Summary
An Executive summary is a brief or condensed summary of the work assigned and performed for higher-level management positions. It should be about 3-4 pages in length. It is comprised of problem definition, work assigned, methodology adopted for the performance of work assigned, findings, limitations, directions for future development, if any.
5.5
Contents
The format of Contents is as follows
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CONTENTS
S No 1 2 3 4 Topic Certificate Summer Training Appraisal Acknowledgement Executive Summary Chapter I: Introduction Chapter II: Review of Literature Chapter III: Research Methodology Chapter IV: Data Reduction, Presentation & Analysis Chapter V: Data Interpretation Chapter VI: Summary & Conclusions References/ Bibliography Appendices - List of Tables - List of Figures Page No -
5.6
References/Bibliography
Examples are given below:
1. India today, The Melt down: End of good times, Oct 27, 2008. 2. James M, Kaplan; and et.al., Managing it in a Down Turn: Beyond Cost Cutting, Indian Management, vol.47 issue 11, Nov 08. 3. How to Save Your Job in Recession, Harward Business Review, September 08. 4. http://www.ibm.com/in ( Date of visit with complete address) 5. http;//www.intel.com/india ( Date of visit with complete address)
5.7
Appendices
The appendices are to be attached at the end of the report and to be numbered as Appendix-A, Appendix-B etc. right justified at the top of the page. Below the world Appendix write in parenthesis Refer Para No__. The para number is to be the number in the body of text where the reference of appendix is given. An appendix may have annexure (s). If there are annexure, there are to be attached immediately after the said appendix. The annexure are to be numbered as Annexure-I, Annexure-II etc.
5.8
List of Tables/Figures/Symbols
The format of Contents and list of Tables/Figures/Symbols is as follows:
Page No
LIST OF FIGURES Figure No Title 1 Sales Figures of ABC Company for 2002 - 08 2
Page No
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6.0
(c)
(d)
Page Numbers: All text pages starting from Body of the Project Report as well as program source code listings should be numbered at the bottom center of the pages. Normal Body Text (i) (ii) (iii) Font Size: 12, Times New Roman, 1.5 Spacing, Single Side Writing. Paragraphs Heading Font Size: 12, Times New Roman, Underlined Page/Title Font Size: 14
(e)
(f)
Table and Figure Number: Table and figure numbers are to be written at the bottom of the table/ figure as given below: (i)
(ii)
(g)
Binding & Color Code of the Report (i) (ii) (iii) Hard Bound Report Background of the cover page - Red Color of Letters: Silver
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Submitted in partial fulfillment of the requirements for the award of the degree of
Session 2013 14
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CERTIFICATE
This is to certify that.(Full Name of the Student), a student of Master of Business Administration (MBA), a class of 2013, Tecnia Institute of Advanced Studies, Affiliated to GGS.IP. University bearing Enrolment No..., has undertaken the Summer Internship Training at .. (Name of the Company) during .. to . under my supervision & guidance. He / She has conducted a study & completed the STR Titled .. ..
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Date:
Certified that the Summer Training Report submitted in partial fulfillment of Master of Business Administration (MBA) to be awarded by G.G.S.I.P. University, Delhi by _________________________, Enrolment No. ________________ has been completed under my guidance and is Satisfactory.
Date:
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Reporting Format - 1
4 5
Particular Functional Area Title of Summer Training Report Company Name Address Phone No Industry Guide's Name Contact No Faculty Guide's Name Date From : Details Date To:
Time 09:30 to 18:00 09:30 to 18:00 09:30 to 18:00 09:30 to 18:00 09:30 to 18:00 09:30 to 18:00
Seal of Organization
Date: Note: Weekly Progress Report (WPR) to be sent to respective Faculty Guides on every Monday of the week as per schedule S.No. of WPR : 1/ 2/ 3/ 4/ 5/ 6/ 7/ 8 - Wishing you the very best for your summer internship!-
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Evaluation Format - 1
Title: HR Practices & Employee Performance Title: HR Practices & Employee Performance
CONCEPT
Student name
Student name
Objectives of Study
Research Methodology
Research Type: Sampling Design: Sample Size: Sample Location: Research Instrument: Analytical Tool:
Student name
Student name
Data Analysis
Research Findings
Student name
Student name
Recommendations
Bibliography
Student name
Student name
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Evaluation Format - 2
STR EVALUATION
Contents Delivered:
a. Relevance of Objectives with the topic (20 Marks) b. Relevance of Research Methodology (20 Marks) c. Analysis and Interpretation (20 Marks)
Communication Skills : Presentations skills Acceptability (patience, pleasing manners, instill trust, etc.) (20 Marks)
Faculty Expert Name: ______________________Designation:____________Grade:______ Signature:________ Faculty Expert Name: ______________________Designation:____________Grade:______ Signature:________ Faculty Expert Name :______________________Designation:____________Grade:______ Signature:________
_____________________________________________________________________
You are requested to provide your opinion on the above parameters. Outstanding: A; Good: B; Satisfactory: C; Unsatisfactory: D
Remarks:
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Evaluation Format - 3
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