This form should be used while transferring assets from one business unit to another business unit or from one department to another department.
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ASSET TRANSFER NOTIFICATION
Please use BLOCK letters and complete all fields This form is to be used when assets are transferred from one Responsibility Centre to another.
Section 1: Transfer of Asset FROM:
Name of transferring Unit:
to be completed by transferring Department/Unit
Responsibility Centre Account Code: Name of receiving Unit: Name of Receiving Contact Officer: Phone: Item description(s):
Project/Grant
Asset ID Number: Asset Tag Number: Serial Number: Approval by Financial Delegations: Name: Signature: Date: to be completed by receiving Department/Unit
Section 2: Transfer of Asset TO:
Name of receiving department:
Responsibility Centre Account Code: New Custodian: New Location:
Project/Grant
Approval by Financial Delegations: Name: Signature: Date:
Section 3: To be completed by the School/Administrative Unit receiving the item.
Item received processed in the PeopleSoft Asset Register by: Name: Journal entry prepared by: Name: Instructions: Refer to Finance and Accounting Manual - Asset Acquisition, Transfer, Disposal and Depreciation Procedures Section 1 is to be completed by the Transferring Department/Unit. The original is then forwarded to the Receiving Department/Unit and a copy retained. Section 2 is to be completed by the Receiving Department/Unit. Section 3 is to be completed by the School/Administrative Unit receiving the item and the original form retained for audit purposes. Finance and Accounting Manual
Date: Journal No: Date:
ASSET TRANSFER FORM
Asset To Be Transferred: Section 1: Transfer of Asset TO: (To be completed by Receiving Unit) Name of receiving Unit: Name of transferring Unit: New Custodian: New Location: Asset ID No. (New): Cost Center Company
Approval (Receiving Unit)
Sign& Date Designation
Acknowledge Receipt (Asset received in good condition by) Sign & Date Designation
Sign & Date
Receiving Person with designation
Section 2: Transfer of Asset FROM: (To be completed by Transferring Unit)
Name of transferring Unit: Name of receiving Unit: Name of Receiving Person Item description(s): Cost Center Company
Existing Location Asset ID Number:
Approval (Transferring Unit)
Sign& Date Sign & Date Sign & Date
Designation
Designation
Designation
Section 3: To be completed by IT/Support Service/Maintenance (If applicable)
For ISS/SS/Maintenance(put tick) Name: Installation Date:
Ref No: Sign
Section 4: To be completed by Corporate Accounts
FI posting in SAP by: Name: Date: Document No: Sign
Section 5: Approval from Chairman/VC/MD (If applicable)
