CONMETH PROJECT DOUMENT CHECKLIST DOCUMENT Notice to Bidders Proposal Form General Conditions Special Conditions (termed as MISCELLANEOUS

PROVISIONS, part of GENERAL CONDITIONS) Technical Specifications Whole set of plans (ARCHI PLANS ARE PRINTED, OTHERS ARE IN CD) Subcontractor contracts (NO SUBCONTRACTORS HIRED) Bid Bond (//SURETY BOND) Performance bond Payment bond Addenda (renamed as BID CLARIFICATION COMMENTS) Notice to proceed Request for time extensions Change order Changed condition (No changes in contract conditions) Progress Payment Progress report Punch list (PROGRESS BILLING CHECKLIST) Final Acceptance Certificate Company profile of the contractor Method Statement Bill of Quantities Cost coding system Daily Manpower report Request for information sheet Incident report REMARK O O O O O O O O

I.

Notice to Bidders

This document is important so that contractors will be able to gauge whether or not they can perform works for a particular project. Furthermore it is important in the dissemination of preliminary information like the location of the project, the owner, the location of pre-bid assemblies and the like. As for the pre-bid assemblies, this is where the contractors can provide their queries regarding certain technical information that will be held important in their estimations. Furthermore, they can ask about certain rules and regulations, including some limitations and perks that will be beneficial in the planning and logistics of the project. II. Proposal Form

Proposal forms usually include cost and time estimates performed by an engineer or a contractor during the specified time that was set by the owner. Estimates may include the bill of quantities and time estimates such as Gantt charts and activity analysis. For this particular project, the proposal forms were already misplaced and the only documents that were obtained by the group was the proposal for the materials and bill of quantities. The group learned that the proposal for the materials is a very important step in the proposal because land developers usually want uniformity in their projects. They have specifications with color, texture and sometimes even the brand of a particular material. Should the contractor have any other alternatives to offer, it should be submitted to the owner for approval. III. General conditions and Special conditions

The letter of award and contract agreement contains all the conditions that will be followed for the duration of the project. It also includes the price of the contract and other information like bonds, completion time, scope of work. The general conditions contain the usual parts of a normal contract that will be generic for any project that was awarded by the owner. The special conditions are additional specifications that the owners require from the contractor. For this project, it is under the general conditions but is named Miscellaneous Provisions. As for the subcontractor contracts, the project did not hire any subcontractors that would work for them for specialized works. Since certain facilities within the project, like playgrounds, are owner supplied, the contractor do not have to hire a subcontractor to supply and install the said amenity. IV. Technical Specifications and Plans

The technical Specifications include the summary of materials and finishes that are required by the owner and the architect. It specifies sizes, color and even the brands that the owner and the architect prefer. This is true for all the aspects in the entire project. The technical specifications also include a list of the owner supplied materials.

V.

Bonds

There are three types of bonds that were included in the projects contract. The first of these is the Performance bond which was rated at 20%. This performance bond is a guarantee that the contractor will fully fulfil the items and provisions of the contract. Another bond included in the contract was the surety bond which guarantees that the contractor will be paying for unliquidated portion of the advance payment in case the contractor fails to complete the project. The last bond included in the project is the guarantee bond rated at 10%. Another term for this is the retaining fee which the contractor will be able to claim upon completion of the project. There were no bid bonds, since the bid bonds will be almost reflecting the performance bond. VI. Addenda

The addenda include all the additional documents that would represent all the changes that were done in the design and the contract. All these had been discussed and agreed upon before the beginning of the project. VII. Notice to Proceed

Among the most important documents that are needed in construction. IT is among the shortest but the most detailed. It signifies the official beginning of the project and it is from this date that the completion time will be counted. Included in the notice to proceed are the summary of the scope of works required, start date, completion date and even the turn over date. VIII. Time extension request

There was only one time extension request available for this project and it is requesting for 35 days of extension. Two reasons were stated and one of these is due to weather conditions and the other is the late deliverance of surveying information. The project began June 1, 2009 and was expected to end Novermber 27, 2009. However, the project suffered delays because of the continuous arrival of typhoons in the country, namely Pepeng and Ondoy (August and September). As for the late deliverance of surveying information, this is an important information for the excavation, and layout of plans. Without surveying information, setting the boundaries of the project will be difficult. Without the beginning of the layouting, not much work can be performed. IX. Change order and change condition

There were only two change orders in this project, both of which are additional painting requirements for aesthetic purposes. All change orders are architectural in nature and may have been performed to better the physical appearance of the said project. There were no change conditions requested for this project because the contractor maintained and performed all items as stated in the contract. No changes in the contract has been made thus no change condition requirements.

X.

Progress payment There will be payment awarded to the contractor upon certain completion of a project. This process takes time to be performed. There are cases where in the owner will be able to claim the retaining fee and other retained payments because the owner processes it too long. Sometimes, it can reach from 3 up to 6 months of processing.

XI.

Progress reports Progress reports are not major requirements by the contractor to its employees. Instead they have a checklist and a log book where in the foreman fills out information that will be held as progress from the project. For this project however, there are no available progress reports because they were not archived. Since it is not an important requirement by the contractor from its workers, there will be difficulty keeping track of all the work that has been performed for a particular project.

XII.

Punch List The owner has a general progress billing checklist provided for all contractors. Since land developers have numerous subjects available simultaneously, it would be too laborious to perform and develop individual checklists for all the aspects of the construction. Because of that, there became a specified template for all land development projects. A punch list also, in the case of this project, is taken note of for every progress payment.

XIII.

Final Acceptance Certificate It is the official commencement of a project. Usually final acceptance certificates are released after a contractor has completed the project until the turn over stage. It is also at this time that the contractor will be able to claim all retained fees and charges that were collected at the time that the project is being performed.

XIV.

Bill of Quantities This enumerates all the costs that are incurred for every activity and for every equipment, material and labor that were required to complete a certain activity. This also is a representation of the over all costs of the project or also known as the price of the contract.

XV.

Daily Man power report

The daily man power report is a requirement of the contractor to keep track of all the laborers that were inside the site and were working. It also includes the type of work that a certain person or character has done during a particular day. This can also be a form of keeping track of the salary of the workers.

XVI.

Missing Documents Method statement and Cost coding system The method statement and the cost coding system are related to the scheduling and cost analysis as well as the safety assessment of the project. The owner of the project did not require the cost coding system. As for the method statement, the actual document has been misplaced. Request for information sheet This particular document was not required by the contractor because no further information will be needed that are not already provided by the land developer. Information regarding surveying, soil conditions, and the like are needed. As for the testing of materials, such activities did not require any request for information sheets. Incident report No significant incidents that concerns the wellbeing of the workers and the delay of the project which are caused by the contractor or its workers. No incident report was necessary.