Click Here For The Revised Board Agenda
Click Here For The Revised Board Agenda
Click Here For The Revised Board Agenda
AGENDA Regular Meeting Board of Directors Monterey Peninsula Water Management District ****************** Monday, April 21, 2014 5:30 PM Closed Session 7:00 PM Regular Board Meeting Conference Room, Monterey Peninsula Water Management District 5 Harris Court, Bldg G, Monterey, CA Staff notes for the 7 PM agenda items will be available on the District web site at
http://www.mpwmd.dst.ca.us/asd/board/boardpacket/2014/2014.htm
by 5 PM on Friday, April 18, 2014. The 7 PM Meeting will be televised on Comcast Channels 25 & 28. Refer to broadcast schedule on page 3.
This agenda was posted at the District office at 5 Harris Court, Bldg. G Monterey on Wednesday, April 16, 2014. Staff reports regarding these agenda items will be available for public review on Wednesday, April 16, through Monday, April 21 at the District office and at the Carmel, Carmel Valley, Monterey, Pacific Grove and Seaside libraries. After staff reports have been distributed, if additional documents are produced by the District and provided to a majority of the Board regarding any item on the agenda, they will be available at the District office during normal business hours, and posted on the District website at http://www.mpwmd.dst.ca.us/asd/board/boardpacket/2014/2014.htm. Documents distributed at the meeting will be made available in the same manner. The next regular meeting of the Board of Directors is scheduled for May 19, 2014 at 7 pm.
Board of Directors David Potter, Chair Monterey County Board of Supervisors Bill Thayer, Vice Chair Division 2 Brenda Lewis Division 1 Kristi Markey Division 3 Jeanne Byrne Division 4 Robert S. Brower, Sr. Division 5 David Pendergrass, Mayoral Representative General Manager David J. Stoldt
7 PM -- Regular Board Meeting CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE ORAL COMMUNICATIONS: Anyone wishing to address the Board on Consent Calendar, Information Items or matters not listed on the agenda may do so only during Oral Communications. Please limit your comment to three (3) minutes. The public may comment on all other items at the time they are presented to the Board.
CONSENT CALENDAR: The Consent Calendar consists of routine items for which staff has prepared a recommendation. Approval of the Consent Calendar ratifies the staff recommendation. Consent Calendar items may be pulled for separate consideration at the request of a member of the public, or a member of the Board. Following adoption of the remaining Consent Calendar items, staff will give a brief presentation on the pulled item. Members of the public are requested to limit individual comment on pulled Consent Items to three (3) minutes.
8.
Consider Approval of Expenditure for Cost Sharing with Soquel Creek Water District for Third Party Revie DeepWater Desal Costs CONSENT CALENDAR
ITEM: 8.
CONSIDER APPROVAL OF EXPENDITURE FOR COST SHARING WITH SOQUEL CREEK WATER DISTRICT FOR THIRD PARTY REVIEW OF DEEPWATER DESAL COSTS
Budgeted:
Yes
Prepared By:
David J. Stoldt
Cost Estimate:
General Counsel Approval: N/A Committee Recommendation: The Water Supply Planning Committee reviewed this item on April 18, 2014. Staff will announce the committee recommendation at the April 21, 2014 Board meeting.
CEQA Compliance: N/A SUMMARY: At its March 18, 2013 meeting the Board directed staff to enter into further negotiations with DeepWater Desal to establish a cost-sharing relationship for the environmental and permitting work necessary to advance that project as an alternative to the Cal-Am proposal. Such a contract was developed and approved by the Board at its July 2013 meeting. Costs are being reimbursed by the District for such purposes. In February, District personal attended a presentation by DeepWater Desal which was attended by many public agencies and water companies from the Monterey Bay area where the cost-per-acre-foot of water was discussed. The District commented that such costs appeared attractive, but would all would be better served if a third party review was conducted. The District was approached in March by Soquel Creek Water District to consider sharing costs for such a review. The scope of work and cost for Kennedy Jenks consulting firm is attached as Exhibit 8-A. It is estimated that the Districts share will cost $12,400.
RECOMMENDATION: The General Manager recommends that the Board agree to cost-sharing with Soquel Creek Water District for the third-party review of costs and cost of water from the DeepWater Desal project. The Water Supply Planning Committee considered this item on April 18, 2014, prior to distribution of this staff report. District staff will announce the committee recommendation at the April 21, 2014 Board meeting. EXHIBIT 8-A Kennedy Jenks Proposal
U:\staff\Boardpacket\2014\20140421\ConsentClndr\08\item8.docx
EXHIBIT 8-A
303 Second Street, Suite 300 South San Francisco, California 94107 415-243-2150 FAX: 415-896-0999
4 April 2014
Ms. Kim Adamson Soquel Creek Water District 5180 Soquel Drive Soquel, California 95073 Mr. Dave Stoldt Monterey Peninsula Water Management District 5 Harris Court, Building G Monterey, CA 93942-0085 Subject: Proposal for Professional Engineering Services Review of the Deep Water Desalination Project Costs K/J B14947
Dear Ms. Adamson and Mr. Stoldt: The Deep Water Desalination (DWD) Project proposes to construct a desalination facility near Moss Landing, California to produce approximately 9 million gallons per day (mgd) of potable water (initial phase) and up to 22 mgd in a future phase. The Soquel Creek Water District (SqCWD) is evaluating the feasibility, infrastructure components, and conceptual level costs for potential alternative water supply projects. The Monterey Peninsula Water Management District (MPWMD) is providing some funding assistance to the DWD Project. Both the SqCWD and MPWMD are interested in conducting an evaluation of the DWDs projected facility construction and operating costs. Kennedy/Jenks Consultants (Kennedy/Jenks) is pleased to submit this proposal for professional engineering services to assist the SqCWD and MPWMD in evaluating the projected capital and operating costs that are being provided by the DWD Project proponents. The Monterey Peninsula Regional Water Authority conducted an evaluation of three proposed seawater desalination projects, including the DWD Project, in 2012 and early 2013 (2013 Evaluation). The 2013 Evaluation included a comparison and analysis of the capital costs and operating costs for the proposed desalination projects. Kennedy/Jenks understands that some of the project elements of the DWD Project have changed since the 2013 Evaluation. This Review of the DWD Project Costs will build off the 2013 Evaluation and incorporate the proposed changes to the project. Kennedy/Jenks will review the previous study and changes to the DWD Project, and evaluate the project costs in light of those project changes.
EXHIBIT 8-A
EXHIBIT 8-A
Report. Kennedy/Jenks will provide one electronic copy of the Draft Report; once final, we will provide five hard copies and one electronic copy of the Final Report. Deliverables for Task 4: Draft Report one electronic copy. Final Report five hard copies and one electronic copy.
Kennedy/Jenks Experience
Kennedy/Jenks is an employee-owned, full-service engineering, scientific, and management consulting firm. Serving communities since our founding in 1919, Kennedy/Jenks offers a breadth and depth of technical expertise to provide a full-range of services for your project, including engineers with expertise in alternative water supply who have evaluated, planned, designed, and implemented brackish and seawater desalination projects in California and the western United States.
EXHIBIT 8-A
The Kennedy/Jenks Team provides demonstrated, dependable professional engineering services through Todd Reynolds and other specialists at Kennedy/Jenks. Todd has served as the Technical Advisor for the scwd2 Desalination Program and has in-depth knowledge of the water supply issues and constraints in Santa Cruz and Monterey Counties.
Project Team
The Kennedy/Jenks Team will include the following key project team members for the proposed engineering services. The services will be completed from Kennedy/Jenks San Francisco Office. Todd Reynolds, PE Project Manager. Todd Reynolds has 23 years of engineering and management experience and 17 years of consulting experience for clients in the municipal and private sectors. His experience includes feasibility studies, evaluation of treatment process alternatives; pilot plant studies; developing project contract documents, design drawings and specifications; preparing operations manuals; providing startup assistance and training; and performing contract administration and construction management for a variety of projects. Projects on which he has worked include groundwater, surface water, recycled water, desalinated water supply and treatment. He has served as a Technical Advisor for the scwd2 Regional Desalination Program and the Project Engineer for the Marin Municipal Water District Seawater Desalination Pilot Program. He has authored water-related articles and papers for professional society magazines and conferences. Patrick Treanor, PE Desalination Cost Evaluation. Patrick Treanor has 10 years of experience at Kennedy/Jenks with experience in water and wastewater system planning, detailed design, cost estimating, field engineering, and construction management. Specific areas of knowledge in the field of desalination include: membrane filtration, reverse osmosis desalination, intake and outfall design, plant hydraulics, pump stations, process and distribution piping, corrosion control, and disinfection.
EXHIBIT 8-A
Basis of Compensation
Kennedy/Jenks proposes that compensation for our services be on a time and expense reimbursement basis in accordance with our Schedule of Charges dated January 1, 2014, enclosed. Payments shall be made monthly based on invoices, which describe services and list actual costs and supplies. A summary of the fee by task is provided in the table below. Kennedy/Jenks will notify you prior to expenditure of 80 percent of the fee, if the need for a fee increase is anticipated. Task Task 1 Review Previous Report Task 2 Review DWD Project Information Task 3 Evaluate and Assess DWD Costs Task 4 Prepare Letter Report Task 5 Project Management, Meetings and QC Project Total Budget Fee Proposal
$1,980 $2,920 $8,120 $8,200 $3,580
$24,800
Schedule
Kennedy/Jenks will prepare and submit the Draft Letter Report 60 days after receiving the most current DWD Project design and cost information.
EXHIBIT 8-A
AUTHORIZATION:
___________________________
(Print Name)
Enclosures: Schedule of Charges dated January 1, 2014 Standard Conditions dated January 1, 2007
EXHIBIT 8-A
Client/Address:
Soquel Creek Water District 5180 Soquel Drive Soquel, California 95073
Contract/Proposal Date:
4 April 2014
Hourly Rate
CAD-Technician ................................................................................................ $120 Designer-Senior Technician .............................................................................. $150 Engineer-Scientist-Specialist 1 .......................................................................... $130 Engineer-Scientist-Specialist 2 .......................................................................... $140 Engineer-Scientist-Specialist 3 .......................................................................... $155 Engineer-Scientist-Specialist 4 .......................................................................... $170 Engineer-Scientist-Specialist 5 .......................................................................... $185 Engineer-Scientist-Specialist 6 .......................................................................... $205 Engineer-Scientist-Specialist 7 .......................................................................... $230 Engineer-Scientist-Specialist 8 .......................................................................... $240 Engineer-Scientist-Specialist 9 .......................................................................... $260 Project Administrator ......................................................................................... $100 Administrative Assistant ...................................................................................... $85 Aide ....................................................................................................................$70 In addition to the above Hourly Rates, a four percent Communications Surcharge will be added to Personnel Compensation for normal and incidental copies, communications and postage.
Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus ten percent for items such as: a. b. c. d. e. f. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work. Consultants, soils engineers, surveyors, contractors, and other outside services. Rented vehicles, local public transportation and taxis, travel and subsistence. Project specific telecommunications and delivery charges. Special fees, insurance, permits, and licenses applicable to the work. Outside computer processing, computation, and proprietary programs purchased for the work.
Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate. Reimbursement for use of computerized drafting systems (CAD), geographical information systems (GIS), and other specialized software and hardware will be at the rate of $12 per hour. Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any, will be added as a direct expense. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective January 1, 2014 through December 31, 2014. After December 31, 2014, invoices will reflect the Schedule of Charges currently in effect.
EXHIBIT 8-A
Standard Conditions
CLIENT and KENNEDY/JENKS CONSULTANTS, INC. (CONSULTANT) agree that the following provisions shall be a part of their agreement. 1. TERMS OF PAYMENT. CLIENT will be invoiced at the end of the first billing period following commencement of work and at the end of each billing period thereafter. Payment in full of an invoice must be received by CONSULTANT within thirty (30) days of the date of such invoice. 2. EFFECT OF INVOICE. The work performed shall be deemed approved and accepted by CLIENT as and when invoiced unless CLIENT objects within fifteen (15) days of invoice date by written notice specifically stating the details in which CLIENT believes such work is incomplete or defective, and the invoice amount(s) in dispute. CLIENT shall pay undisputed amounts as provided for in the preceding paragraph. 3. INTEREST; SUSPENSION OF WORK. Failure of CLIENT to make full payment of an invoice so that it is received by CONSULTANT within said thirty (30) days of the date thereof subjects the amount overdue to a delinquent account charge of one percent (1%) of the invoice amount per month, compounded monthly, but not to exceed the maximum rate permitted by law. Failure of CLIENT to submit full payment of an invoice within thirty (30) days of the date thereof subjects this agreement and the work herein contemplated to suspension or termination at CONSULTANTs discretion. 4. ADVANCE PAYMENT: WITHHOLDING OF WORK PRODUCT. CONSULTANT reserves the right to require payment in advance for work it estimates will be done during a given billing period. CONSULTANT, without any liability to CLIENT, reserves the right to withhold any services and work products herein contemplated pending payment of CLIENTs outstanding indebtedness or advance payment as required by CONSULTANT. Where work is performed on a reimbursable basis, budget may be increased by amendment to complete the scope of work. CONSULTANT is not obligated to provide services in excess of the authorized budget. 5. STANDARD OF CARE. CONSULTANTs services performed under this agreement will be performed in a manner consistent with the care and skill ordinarily exercised by members of the profession practicing under similar conditions at the same time and in the same or similar locality. When the findings and recommendations of CONSULTANT are based on information supplied by CLIENT and others, such findings and recommendations are correct to the best of CONSULTANTs knowledge and belief. No warranty, express or implied, is made or intended by this agreement, or by the foregoing statement of the applicable standard of care, or by providing consulting services or by furnishing oral or written reports of findings made. No entity other than CLIENT or CONSULTANT shall be construed as a beneficiary to this Agreement. 6. INSURANCE COVERAGE. CONSULTANT is protected by Workers Compensation insurance as required by applicable state laws and will maintain employers liability coverage. During the performance of this agreement CONSULTANT will maintain professional liability insurance with a limit of $1 million on a claims made, annual aggregate basis, and commercial general liability and automobile liability insurance each with a limit of not less than $1 million on an occurrence basis. 7. ALLOCATION OF RISK. CLIENT and CONSULTANT have discussed the risks associated with this project and the extent to which those risks should be shared by CLIENT and by CONSULTANT, and have agreed: (a) To the fullest extent permitted by law, CLIENT agrees to limit the liability of CONSULTANT, its officers, employees, and subconsultants to
c:\admin\template\kj.docs.n.forms.2006\fmstandardconditions_pw_jan1.doc
January 1, 2007
CLIENT, all landowners, contractors, subcontractors, lenders, suppliers, manufacturers, third parties, and their employees such that the total aggregate liability, including all attorneys fees and costs shall not exceed $50,000.00 or the total fees paid for CONSULTANTs services on this project, whichever is greater. (b) All damages such as loss of use, profits, anticipated profits, and the like losses are consequential damages for which CONSULTANT is not liable. (c) CLIENT shall give written notice to CONSULTANT of any claim of negligent act, error or omission within one (1) year after the completion of the work performed by CONSULTANT. Failure to give notice herein required shall constitute a waiver of said claim by CLIENT. 8. SERVICES DURING CONSTRUCTION. Any construction inspection or testing provided by CONSULTANT is for the purpose of determining compliance by contractors with the functional provisions of project documents only. CLIENT agrees that CONSULTANT will have no inspection responsibilities at the jobsite except to the extent specifically provided for in the agreed upon scope of work. CONSULTANT shall not be held in any way to guarantee any contractors work, nor to assume responsibility for means, methods or appliances used by any contractor nor to assume responsibility for a contractors compliance with laws and regulations or for contractors errors, omissions, or defective work. CLIENT agrees that in accordance with generally accepted construction practices, the construction contractor will be required to assume sole and complete responsibility for jobsite conditions during the course of construction of the project, including safety of all persons and property and that this responsibility shall be continuous and not be limited to normal working hours. CLIENT agrees to require in all construction contracts for the project, provisions that CLIENT and CONSULTANT shall be defended and indemnified by the contractor and its subcontractors and named additional insureds on contractors and subcontractors insurance. Any statements of estimated construction costs furnished by CONSULTANT are based on professional opinions and judgment, and CONSULTANT will not be responsible for fluctuations in construction costs. 9. SERVICES BY CLIENT. CLIENT will provide access to site of work, obtain all permits, provide all legal services in connection with the project, and provide environmental impact reports and energy assessments unless specifically included in the scope of work. CLIENT shall pay the costs of checking and inspection fees, zoning application fees, soils engineering fees, testing fees, surveying fees, and all other fees, permits, bond premiums, and all other charges not specifically covered by the scope of work. CLIENT shall designate to CONSULTANT the location of all subsurface utility lines and other subsurface man-made objects (in this agreement collectively called buried utilities) within the boundaries of the jobsite. CONSULTANT will conduct at CLIENTs expense such additional research as in CONSULTANTs professional opinion is appropriate to attempt to verify the location of buried utilities at the jobsite, but CLIENT shall remain responsible for the accurate designation of their location and, shall indemnify, defend, and hold CONSULTANT harmless from any claims or loss arising from the failure to accurately locate buried utilities. 10. COMPLIANCE WITH LAWS. CLIENT and CONSULTANT shall each use reasonable care in its efforts to comply with laws, codes, ordinances and regulations in force at the time of the performance by each under this agreement, insofar as such laws are applicable to a partys performance. Unless otherwise provided for in the scope of work of this agreement or by law, the responsibility for making any disclosures or reports to any third party, for notifying all governmental authorities of the discovery of hazardous materials on the jobsite, and for taking corrective, remedial, or mitigative action shall be solely that of CLIENT. It is CONSULTANTs belief that the work is not subject to California Prevailing Wage Law, unless expressly identified as such within the scope of work. Should it be alleged or determined that some or all of the work is subject to Californias Prevailing Wage Law, then CLIENT shall reimburse CONSULTANT for the additional costs associated with CONSULTANT complying with those laws.
Kennedy/Jenks Consultants, Inc. Jan. 2007
EXHIBIT 8-A
Standard Conditions (Page 2)
11. USE OF DOCUMENTS. Drawings, reports, writings and other original documents (documents) furnished by CONSULTANT are for the exclusive use of CLIENT and CONSULTANT retains all intellectual property rights including copyrights. Documents are furnished to CLIENT upon CLIENTs specific agreement that it assumes all liability resulting from the further distribution of such documents, or any portion of them, and that CLIENT will indemnify CONSULTANT and hold it harmless against any claims associated with the unauthorized use of such documents. In no event will CLIENT or any person acting on its behalf edit, abridge, or modify any document prepared by CONSULTANT without CONSULTANTs express written consent. 12. ELECTRONIC OR MAGNETIC DATA. Documents provided by CONSULTANT in electronic or magnetic formats are provided under the following conditions unless detailed otherwise in the scope of work or by a written amendment. Documents are provided in CONSULTANTs standard software formats. CLIENT recognizes that electronic or magnetic data and its transmission can be easily damaged, may not be compatible with CLIENTS software formats and systems, may develop inaccuracies during conversion or use, and may contain viruses or other destructive programs, and that software and hardware operating systems may become obsolete. As a condition of delivery of electronic or magnetic data, CLIENT agrees to defend indemnify and hold CONSULTANT, its subconsultants, agents and employees harmless from and against all claims, loss, damages, expense and liability arising from or connected with its use, reuse, misuse, modification or misinterpretation. In no event shall CONSULTANT be liable for any loss of use, profit or any other damage. 13. TERMINATION. This agreement may be terminated by either party by written notice should the other party fail substantially to perform its obligations under this agreement and continue such default after the expiration of a seven (7) day notice period. Either party may terminate this agreement without necessity of cause upon the expiration of a thirty (30) day notice period. If this agreement is terminated by CLIENT in the absence of default by CONSULTANT, CONSULTANT shall be paid for services performed and costs incurred by it prior to its receipt of notice of termination from CLIENT, including reimbursement for direct expenses due, plus an additional amount, not to exceed ten percent (10%) of charges incurred to the termination notice date, to cover services to orderly close the work and prepare project files and documentation, plus any additional direct expenses incurred by CONSULTANT including but not limited to cancellation fees or charges. CONSULTANT will use reasonable efforts to minimize such additional charges. 14. PRECEDENCE OF CONDITIONS. Should any conflict exist between the terms herein and the terms of any purchase order or confirmation issued by CLIENT, the terms of these Standard Conditions shall prevail in the absence of CONSULTANTs express written agreement to the contrary. 15. ASSIGNMENT: SUBCONTRACTING. Neither CLIENT nor CONSULTANT shall assign any of its rights including a right to sue, or delegate its duties under this agreement without the written consent of the other. 16. FORCE MAJEURE. Any delay or default in the performance of any obligation of CONSULTANT under this agreement resulting from any cause(s) beyond CONSULTANTs reasonable control shall not be deemed a breach of this agreement. The occurrence of any such event shall suspend the obligations of CONSULTANT as long as performance is delayed or prevented thereby, and the fees due hereunder shall be equitably adjusted. 17. MERGER: WAIVER: SURVIVAL. This agreement constitutes the entire and integrated agreement between the parties hereto and supersedes all prior negotiations, representations and/or agreements, written or oral. One or more waiver of any term, condition or other provision of this agreement by either party shall not be construed as a waiver of a subsequent breach of the same or any other provision. Any provision hereof which is legally deemed void or unenforceable shall not void this entire agreement and all other provisions shall survive and be enforceable.
c:\admin\template\kj.docs.n.forms.2006\fmstandardconditions_pw_jan1.doc Kennedy/Jenks Consultants, Inc. Jan. 2007
January 1, 2007
18. APPLICABLE LAW. This agreement shall be interpreted and enforced according to the laws of the State of California. In the case of invalidity or unenforceability of any provision or portion thereof, the provision shall be rewritten and enforced to the maximum extent permitted by law to accomplish as near as possible the intent of the original provision. Nothing herein shall be construed to provide for indemnification against damages arising from a partys gross negligence or willful misconduct.