CAprop Evid Management
CAprop Evid Management
CAprop Evid Management
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LAW ENFORCEMENT
Copyright 2001 California Commission on Peace Officer Standards and Training (POST) Published May 2001 Second Edition published February 2005 Third Edition published September 2013
All rights reserved. This publication (and Volume 2, Part 5: POST Field Training Program Guide) may not be reproduced, in whole or in part, in any form or by any means electronic or mechanical or by any information storage and retrieval system now known or hereafter invented, without prior written permission of the California Commission on Peace Officer Standards and Training, with the following exception: California law enforcement agencies in the POST peace officer program and POST-certified training presenters are hereby given permission by POST to reproduce any or all of the contents of this manual for their internal use. All other individuals, private businesses and corporations, public and private agencies and colleges, professional associations, and non-POST law enforcement agencies in-state or out-of-state may print or download this information for their personal use only. Infringement of the copyright protection law and the provisions expressed here and on the POST website under Copyright/Trademark Protection will be pursued in a court of law. Questions about copyright protection of this publication and exceptions may be directed to the Publications.manager@post.ca.gov .
POST2013MCB-0412-A
www.post.ca.gov
Introduction
HE MISSION of the Commission on Peace Officer Standards and Training is to continually enhance the professionalism of California law enforcement in serving its communities.
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POST COMMISSIONERS
Lai Lai Bui .................................. Sergeant Sacramento Police Department Robert Cooke ............................ Director of Training California Narcotic Officers Association Robert T. Doyle ......................... Sheriff Marin County Sheriffs Office Kamala D. Harris ....................... Ex Officio Member Attorney General, Department of Justice Sandra Hutchens ....................... Sheriff - Coroner Orange County Sheriffs Office Peter Kurylowicz, Jr. ................. Deputy Sheriff Riverside County Sheriffs Office Ronald Lowenberg .................... Dean Golden West Criminal Justice Training Center Sylvia Moir ................................. Chief El Cerrito Police Department Laurie Smith .............................. Sheriff Santa Clara County Sheriffs Office Michael Sobek ........................... Sergeant San Leandro Police Department
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Introduction
FOREWORD
he law enforcement evidence/property function is vital to the criminal justice process. Its effective and efficient operation is integral to an agencys quality of service to the community and the criminal justice system. The management of this function has become increasingly complex due, in part, to factors related to legislative mandates, hazardous material storage, the protection and preservation of biological/ DNA-related material, security and chain of custody, and the training of evidence/property personnel. The failure to manage the evidence and property function can affect the successful prosecution of criminal violators, resulting in agency liability or loss of public confidence. Effective policies and procedures must be established in order to efficiently submit and retrieve items of evidence and property. To support the evidence and property function, managerial and executive personnel must ensure that essential training, both initial and ongoing, is identified and provided, with an adequate budget for sustained effective operation. Staff safety, storage facility security, and the ability to accurately catalog and track evidence and property are paramount to reducing liability exposure, thus increasing the credibility and defensibility of the agency.
The purpose of the POST Law Enforcement Evidence & Property Management Guide is to provide standardized recommended guidelines for the management of the evidence and property function, detailing best practices for the submission, receipt, storage, and disposition of evidence and property items in the agencys care and control. Agencies should use this guide to create or amend policies and procedures to ensure the integrity of the evidence and property process, protect the evidentiary value of property, and restore property to its owners in a timely fashion. It is the intention of the Commission on Peace Officer Standards and Training that this guide will lead to improved management of the evidence and property function. POST envisions that this guide will serve as a comprehensive resource to aid evidence and property staff, field personnel, supervisors, managers, and executives in understanding the critical role of the evidence and property function to the agency, the criminal justice system, and the community. The Commission appreciates the contributions of an ad-hoc advisory committee of evidence and property personnel from agencies throughout California. Comments or questions related to information contained in this guide should be directed to the Management Counseling Services Bureau at (916) 227-4800.
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Introduction
ACKNOWLEDGMENTS
2012-2013 AD HOC ADVISORY COMMITTEE
Larry Brown ....................... Los Gatos Police Department Jim Griffith ......................... Oceanside Police Department Joanna Grivetti .................. Richmond Police Department Larry Kiefer ........................ East Bay Regional Park District Police Department Joe Moralli ......................... Chico Police Department Charles Rigmaiden ........... Richmond Police Department Deborah Souza .................. Milpitas Police Department Sharon Whitaker ............... Rocklin Police Department
Sandi Bumpus ................... Rocklin Police Department Scott Koll ........................... Roseville Police Department
Don Shingara ..................... Senior Consultant Kathy Hobson.................... Staff Services Manager Nancy Lewis ...................... Graphic Designer
Rich Bond .......................... Bureau Chief Veronica Hagen ................. Office Technician Kathy Hobson.................... Staff Services Manager Dave Hoig .......................... Senior Consultant Dan Koenig ........................ Special Consultant James Rose ....................... Special Consultant Joe Sampson..................... Senior Consultant Ron Sanchez ..................... Special Consultant Don Shingara ..................... Senior Consultant
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CONTENTS
POST Mission statement........................................................................................................................................ i POST Commissioners .......................................................................................................................................... iii Foreword ............................................................................................................................................................... v Acknowledgments ............................................................................................................................................... vii Explanation and Use of This Guide ...................................................................................................................... xi Chapter 1 ORGANIZATIONAL CONSIDERATIONS (Organization, Personnel, Training, Policy/Procedure) .................................................................. 1-1 Purpose ................................................................................................................................................ 1-1 Guideline 1.1 Organizational Structure ........................................................................................... 1-1 Guideline 1.2 Guideline 1.3 Guideline 1.4 Guideline 1.5 Guideline 1.6 Guideline 1.7 2 Personnel Assignment, Staffing, and Training ........................................................ 1-2 Facility Access/Hours of Operation .......................................................................... 1-3 Emergency and Disaster Planning ........................................................................... 1-4 Budget Allocation ...................................................................................................... 1-4 Policy and Procedure Development ......................................................................... 1-5 Identifying and Mitigating Problems .......................................................................... 1-6
DOCUMENTATION AND FORMS ...................................................................................................... 2-1 Purpose ................................................................................................................................................ 2-1 Guideline 2.1 Property Receipts ...................................................................................................... 2-1 Guideline 2.2 Guideline 2.3 Guideline 2.4 Guideline 2.5 Guideline 2.6 Guideline 2.7 Guideline 2.8 Establishing and Maintaining Chain of Custody ....................................................... 2-2 Chain of Custody Stamps, Labels/Property Tags, and Sealing Packages ................ 2-3 Firearms Documentation/Forms ................................................................................ 2-4 Property Release ....................................................................................................... 2-5 Annual Forms/Procedure Review ............................................................................. 2-5 Visitors Log ............................................................................................................... 2-6 Automated Property Management ............................................................................ 2-6
SAFETY, SECURITY, AND STORAGE .............................................................................................. 3-1 Purpose ................................................................................................................................................ 3-1 Guideline 3.1 Facility Design and Storage Areas ............................................................................ 3-1 Guideline 3.2 Guideline 3.3 Guideline 3.4 Guideline 3.5 Guideline 3.6 Temporary Storage: Lockers and Refrigeration ........................................................ 3-2 Receiving and Processing Areas .............................................................................. 3-3 Special Storage Concerns ......................................................................................... 3-3 Safety Policies/Procedures for Hazardous and Biohazardous Materials .................. 3-5 Security Policies/Procedures ..................................................................................... 3-6
EVIDENCE AND PROPERTY HANDLING PROCEDURES ............................................................... 4-1 Purpose ................................................................................................................................................ 4-1 Guideline 4.1 General Handling Procedures ................................................................................... 4-1 Guideline 4.2 Explosives, Ammunition, Flammable, and Hazardous Materials Handling Procedures ............................................................................................................... 4-3
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Chapter Guideline 4.3 Guideline 4.4 Guideline 4.5 Guideline 4.6 Guideline 4.7 Firearms Handling Procedures ................................................................................ 4-4 Narcotics/Controlled Substances Handling Procedures .......................................... 4-6 Currency/High-Value Items Handling Procedures ................................................... 4-7 Electronic Media/Photos/ Digital Storage Handling Procedures .............................. 4-8 Biological/DNA Handling Procedures ....................................................................... 4-9
Table 4.1: Temporary Storage Conditions Matrix .......................................... 4-12 Table 4.2: Long-term Storage Conditions Matrix ........................................... 4-12
Guideline 4.8
Appendix
A B C D E F Index
Glossary of Terms ....................................................................................................................... A-1 Legal and Regulatory References and Issues ............................................................................. B-1 Sample Forms (See complete list) ............................................................................................... C-1 Evidence/Property Retention Evidence ........................................................................................ D-1 Link to Handbook: "The Biological Evidence Preservation Handbook" ........................................ E-1 Commercially Available Evidence/Property Equipment .............................................................. F-1 ....................................................................................................................................................... I-1
Introduction
RELEVANCE OF THE EVIDENCE/PROPERTY FUNCTION The POST Law Enforcement Evidence & Property Management Guide was developed as a resource for law enforcement agencies and personnel, noting best practices and providing standardized guidelines for the various aspects of the evidence and property function. The importance of this function in a law enforcement agency cannot be overstated. The agency has a fiduciary and legal obligation to store and protect items of evidence and property in its custody, and equally important, an obligation to legally restore property to the rightful owner as soon as practical or dispose of the property in a legal manner. Law enforcement executives, managers, supervisors, peace officers, and professional staff members often fail to understand or appreciate the necessity and nature of the evidence and property fun ctions existence, and its contribution to the success of the agency. Essentially, the evidence/property functions purpose can be summarized in the following basic mission statement: The law enforcement evidence/property function exists in order for an agency to receive, catalog, safely store, and maintain the integrity of evidence, found property, and property for safekeeping. The function allows for the effective prosecution of criminal offenders while confirming innocence; and victims may find truth and closure as justice is served. Lastly, law enforcement agencies have the legal obligation to restore evidence/property to rightful owners or facilitate the legal disposition of evidence/property in agency possession. NAVIGATING THE GUIDE This guide is divided into chapters, with each chapter pertaining to one of the six primary categories of the evidence and property function: 1. Organizational Considerations (organization, personnel, training, policy/procedure) 2. Documentation and Forms 3. Safety, Security, and Storage 4. Evidence and Property Handling Procedures 5. Audits, Inventories, and Inspections 6. Evidence and Property Disposition and Purging Each chapter begins with a purpose, introducing the chapter material and supporting its relevance. The chapter purpose is followed by POST guidelines, based on state law and national best practices, corresponding to the chapter material. National best practices were determined through a review of Commission on Accreditation for Law Enforcement Agencies (CALEA) standards; a comparison of POST guidelines to the National Institute of Justice (NIJ) document, The Biological Evidence Preservation Handbook; a consultation with the Federal Bureau of Investigation; and an evaluation of past practices. The POST guidelines were created to standardize the processes and security related to the evidence and property function. Following each guideline is an in-depth commentary explaining and supporting the specified guideline criteria. The guide includes six appendices containing: A) Glossary of Terms, B) Legal and Regulatory References and Issues, C) Sample Forms, D) Evidence/Property Retention Policy, E) The Biological Evidence Preservation Handbook provided by the National Institute of Justice, and F) Examples of ixi
Commercially Available Evidence/Property Equipment. These appendices have been provided as an additional reference for evidence and property personnel, and agency supervisors and managers, to assist in policy development and legal compliance. INCORPORATING THE GUIDE INTO AGENCY DIRECTIVES TO MEET BEST PRACTICES The guidelines and supporting commentary contained in this guide are provided to use as a framework to assist agencies in the development of written directives created to document and standardize the processes related to the evidence/property function. The written directives should incorporate contemporary law enforcement best practices pertaining to the physical design and security of the evidence/property function. Comprehensive written directives, standardized practices, and heightened security can fortify an agencys position, if the agency must defend its evidence/property function, while reducing agency exposure to unwanted scrutiny and liability. Although a number of guidelines are driven by statute, none of the guidelines are subject to POST compliance or regulation; but all of the guidelines are based on national law enforcement best practices. POST recommends that agencies desiring to be in compliance with California statutes and national best practices in the evidence/property function arena adhere to these guidelines in their entirety. If an agency is unable to adhere to a particular guideline, or portion of a guideline, due to fiscal or facility limitations, the agency should consider including any unmet best practice guidelines into a strategic plan which allows the agency to track this unmet goal and objective until the agency can bring itself into accordance with the guideline or guideline portion in question. Agency heads are ultimately responsible for all items of evidence/property maintained in their facilities, and must make executive decisions to standardize processes, ensure security, and minimize risk. To assist in policy development and standardization, POST has provided this guide for use as a resource for facilitating the overall management of an efficient and effective evidence/property function. Agencies are encouraged to annually review their directives for relevance, as well as ensure the necessary initial and ongoing training for evidence and property staff, supervisors, and managers is occurring. Agencies should stay current on evolving trends, and keep abreast of legal and regulatory issues related to the evidence/property function. POST intends the POST Law Enforcement Evidence/Property Management Guide be maintained as a living document subject to annual reviews of the guidelines.
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Chapter 1
GUIDELINE 1.1
Organizational Structure
Clearly define the chain of command from the agency head down (e.g., Chief, Sheriff, Director, Commissioner) Include the evidence/property function in the agency organizational chart depicting the evidence/property function outside of operational units
Commentary
The directive should clearly identify the chain of command, from the Evidence/Property Technician to the Agency Head. Whenever possible, the chain of command should be shortened or flattened allowing the agency head to have the most direct access to the evidence and property function. The directive should identify the evidence/property function in the organizational chart. The evidence/property function should be separated from operational units. This separation eliminates the potential conflict of interest between the personnel who collect evidence or property and those who are charged with the responsibility of storing the evidence and property.
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The agency will reduce its exposure by assigning the evidence and property function to an administrative or support unit which provides a definitive separation from operational units such as patrol or investigations.
GUIDELINE 1.2
Create or amend a written directive addressing personnel assigned to the evidence/property function to include, at a minimum, the following:
Identify the Evidence/Property Manager (EPM) Identify the EPM position as a specialized mid-management position Outline the desired qualifications, applicable certifications, skills, and duties of the EPM and EPT Establish assignment transfer policies associated with the evidence/property function Establish adequate staffing which will allow all of the duties of the evidence/property function to be accomplished Identify initial and an ongoing training plan for all personnel assigned to the evidence/property function ensuring they remain current in best practices, statutes, and regulations Provide evidence/property personnel with uniforms for both daily/ utility use and for court appearances
Commentary
Because the evidence/property function is critical to law enforcement, personnel assigned to this function should be clearly identified by job classification. It is suggested the EPM be a specialized, mid-management position. The selection of an EPM and/or EPT should be based on stated directive qualifications, applicable certificates, skills, and duties. A background investigation should be completed on personnel having direct access to the evidence/property facility. Due to the technical expertise required within the evidence/property function, the routine transfer of evidence/property personnel should NOT occur and be avoided whenever possible. Any time there is a change of assigned personnel within the evidence/property unit; consideration should be given regarding facility security. It is strongly recommended that access keys/ cards/codes be changed, and a complete inventory of currency/high-value items, narcotics and dangerous drugs, and firearms, at a minimum, be conducted. Agencies should ensure adequate staffing of the evidence/property function which allows all of the duties and responsibilities to be carried out in an efficient and uninterrupted manner (e.g., audits, inventories, purging, and other staff-intensive functions). To better manage agency risk and reduce liability, all evidence/property personnel should complete the POST Evidence and Property Management 1-2
1. Organizational Considerations
course as well as continuing education and training through organizations such as the California Association for Property and Evidence (CAPE) and International Association for Property and Evidence (IAPE) . POST encourages networking with regional and county agencies (e.g., local law enforcement agencies, district attorney offices, crime labs, courts, county coroner/medical examiners, and probation departments) to make consistent inter-agency policies, forms, and procedures to facilitate communication and to ensure court compliance. This networking provides a legal basis and a framework for managing evidence and property in law enforcement agencies. For safety purposes, and to prevent contamination, evidence/property personnel should be provided with both daily/utility uniforms, as well as Class A uniforms for court appearances. A cleaning service should be utilized so that potentially contaminated uniforms DO NOT have to be transported to a staff members residence for cleaning; and work shoes should remain at the agency.
GUIDELINE 1.3
Create or amend a written directive addressing facility access procedures, staff call-out procedures, and hours of operation to include, at a minimum, the following:
Identify the key control process for tracking and restricting access to the evidence/property facility Establish a call-out procedure Establish/publish public hours of operation Establish regular internal hours of operation
Commentary
To ensure security and integrity, agencies need a written directive defining facility access. Access to the evidence/property facility must be limited to essential evidence/property personnel only. Electronic and back-up manual keys should be assigned to the EPMs immediate supervisor (maintained on the supervisors person, NOT in a drawer, envelope, lock box, etc). Qualified alternate personnel need to be identified and trained to function in the evidence/property room, in the event of an absence of the EPM and EPTs. It is important a call-out procedure be established for the EPM and EPT to provide after-hours access (e.g., nights, holidays, and weekends). Public hours of operation should be established and published within the agency and on the agency website. It is recommended that evidence/ property release to the public be carried out by appointment only, depending on agency circumstances. Using an appointment schedule will allow evidence/property staff to appropriately plan and manage work responsibilities.
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It is recommended that the evidence/property function remain open to agency staff on all but one day of the work week. During this day (preferably an evidence/property staff overlap day) the evidence/property function should close to both agency staff (except for subpoenas) and the public, but remain in operation, creating an uninterrupted opportunity for purging and other ancillary responsibilities.
GUIDELINE 1.4
Create or amend a written directive addressing procedures to ensure the continuation of the evidence/property function in the event of an emergency or a disaster to include, at a minimum, the following:
Equip evidence/property personnel with personal duress alarms for use in the event of an emergency Develop procedures to address the removal, transportation, and relocation of personnel and all evidence/property items in the event of evacuation, including a method for tracking each item Identify an appropriate alternate evidence/property storage facility in the event evacuation is necessary Supply evidence/property personnel with radios to ensure contact with Communications unit staff and supervisors in the event of an emergency
Commentary
The directive should include identification of a temporary alternate site to be used if evidence/property must be moved from the existing facility. The organizations policy and/or emergency operations plan should designate an alternate evidence/property site that includes ample room and security to accommodate the evidence/property function for an extended period of time. A tracking system should be in place to ensure all evidence/property is accounted for during removal, transportation, and relocation. Security measures should be considered during the transport to alternate sites. To enhance the safety of evidence/property personnel as well as provide immediate notification during emergency situations, evidence/property personnel should have radio contact with a 24/7 communications center. Evidence/property personnel should be equipped with personal duress alarms or accompanied by appropriate staff during property release .
GUIDELINE 1.5
Budget Allocation
Create a written directive establishing the budgeting process related to the evidence/property function to include, at a minimum, the following:
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1. Organizational Considerations
Commentary
The evidence/property function is a critical part of any law enforcement organization; it must be fully funded to meet the needs of the organization and the community. The organizations budget should identify the evidence/ property function separately from other functions/units, with a stand-alone, line-item budget. The EPM should have some input into budget considerations regarding the evidence/property function.
GUIDELINE 1.6
Create or amend a written directive establishing an operational manual outlining the agency policies and procedures regarding the evidence/ property function to address, at a minimum, the following: Organizational Considerations (Organization, Personnel, Training, Policy/Procedure) a) Organizational Structure b) Personnel Assignment, Staffing, and Training c) Facility Access/Hours of Operation d) Emergency and Disaster Planning e) Budget Allocation f) Policy and Procedure Development g) Identifying and Mitigating Problems Documentation and Forms a) Property Receipts b) Establishing and Maintaining Chain of Custody c) Chain of Custody Stamps, Labels/Property Tags, and Sealing Packages d) Firearms Documentation/Forms e) Property Release f)
Annual forms/Procedure Review
g) Visitors Log h) Automated Property Management Safety, Security, and Storage a) Facility Design and Storage Areas b) Temporary Storage: Lockers and Refrigeration c) Receiving and Processing Areas d) Special Storage Concerns e) Safety Policies/Procedures for Hazardous and Biohazardous Materials f) Security Policies/Procedures
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Evidence and Property Handling Procedures a) General Handling Procedures b) Explosives, Ammunition, Flammable, and Hazardous Materials Handling Procedures c) Firearms Handling Procedures d) Narcotics/Controlled Substances Handling Procedure e) Currency/High-Value Items Handling Procedures f) Electronic Media/Photos/Digital Storage Handling Procedures g) Biological/DNA Handling Procedures h) Blood Drying and Wet Evidence Drying Equipment Audits, Inventories, and Inspections a) Audits b) Inventories c) Inspections Evidence and Property Disposition and Purging a) Considerations for Disposal b) Methods of Disposal and Classifications of Property c) Firearms: Special Procedures for Disposition/Purging d) Narcotics: Special Procedures for Disposition/Purging e) Currency/High-Value Items: Special Procedures for Disposition/Purging f) Hazardous/Biohazardous Materials: Special Procedures for Disposition/Purging (including explosives, ammunition, flammables, and pyrotechnics)
Commentary
Incorporate into policy the requirement for an annual review of all agency policies and procedures related to the evidence/property function, with the results of the review forwarded in a report to the agency head and EPM. Comprehensive evidence/property policy and procedure manuals ensure consistency in the process of managing the evidence/property function, and allow for the organization to comply with all associated statutes and best practices. It is recommended that these manuals provide standards for the training of newly appointed evidence/property personnel and identify the responsibilities of the staff regarding the various evidence/property functions. Compliance with this guideline can reduce agency liability.
GUIDELINE 1.7
Create or amend a written directive addressing the procedure for identifying, documenting, mitigating, and resolving problems or issues that may arise in the course of daily operations of the evidence/property
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1. Organizational Considerations
Establish procedures for reporting/correcting operations or systems problems, or safety issues, related to the evidence/property function
Commentary
Agency personnel should be directed to mitigate or resolve any problems or issues that arise in the daily operations of the evidence and property function. Staff should be encouraged to take immediate steps to notify appropriate personnel and rectify problems with the evidence/property facilities, security, equipment, documentation/tracking, or operations. Any identified problem or issue should be rectified and mitigated as soon as practical, and documentation of the issue or problem, and its resolution, should be forwarded to the agency head and the EPM.
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Chapter 2
GUIDELINE 2.1
Property Receipts
Reference number(s) (e.g., report number/case number/ CAD number) and/or item number or control number Classification or type of crime (e.g., PC 211, PC 459) Date/time collected/submitted Reporting or submitting peace officer/employee Involved partys name Designated relationship (e.g., suspect, victim, owner, finder) Type of evidence and property (e.g., recovered, found, safekeeping, seized by search warrant) Description of item (e.g., serial number) Location where evidence/property was found and by whom Storage location Chain of custody signature box Release information Declaration of ownership Receipt requirements pursuant to PC 1412, 1413, 1535, 18250, CC 2080.10, WI 8102 and 8103
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Commentary
The purpose of a property receipt is to establish a record of the evidence/ property collected and submitted. When necessary, a receipt with instructions explaining the process for retrieval should be provided to the person from whom the evidence and property was collected. Samples of property receipt forms and other evidence/property related forms may be accessed through www.cape-inc.us and found in Appendix C.
GUIDELINE 2.2
Create or amend a written directive addressing the procedure for maintaining and tracking the chain of custody to include, at a minimum, the following:
Establishing the chain of custody for documenting the collection of evidence or property (in the field or in an in-custody setting), including the date and time, where the item was found, and the employee collecting the evidence/property Requiring an agency case number or Computer-Aided Dispatch (CAD) number be linked to all evidence/property items collected Items should be processed, packaged, and submitted prior to the end of shift In the event evidence/property processing cannot be completed prior to shift end, temporarily store items in a secure location with supervisor approval and appropriate notice to the EPM Requiring a chain of custody log with signature blocks printed on the packaging in addition to any supplemental computerized tracking or hardcopy forms Establish a process to document items released to the public, crime lab, court, agency, or other agencies Establish a procedure for items released pursuant to a subpoena or court orders
Commentary
When establishing the chain of custody, it is important to document evidence and property collected by including the date and time, where the item was found, and the employee who recovered the item. To ensure an accurate chain of custody, all evidence and property collected should minimally include a unique report/case number or CAD-generated incident number. This number must be obtained to document the collection of evidence/property. This unique number associated with the items recovered is critical to the successful cataloging and tracking of evidence and property items. The report/case file number and the collectors identification (badge number or equivalent) need to be listed on the packaging. The collection of evidence/ property should be documented in an agency report, cross-referenced to a property receipt form when required. The property receipt form is NOT to be used as a substitute for documenting evidence/property on the agency original
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report form. The property receipt form should describe each item collected and corresponding item number(s) as appropriate (see Guideline 2.1). Agencies should require all evidence/property items to be processed, packaged, and submitted prior to the end of shift. Adhering to this practice will reduce agency exposure and undesirable attention. When it cannot be done, field personnel must obtain supervisor authorization, use an acceptable designated secure temporary location, and notify the evidence/property room of submission delays. When evidence/property is received, the evidence/property personnel should ensure the chain of custody is maintained on all items collected, including items for temporary or permanent storage. Chain of custody is NOT the same process as the cataloging/tracking system for the item found in either a manual or electronic tracking system (bar-coding system). In order to maintain chain of custody on items, a chain of custody log is required with signature lines printed directly on the packaging containing the evidence. Printing a form from the tracking/cataloging system and attaching the form to the items envelope does NOT satisfy the best practice. When evidence/property is released, evidence/property personnel should document this action on appropriate property records forms. For an internal transfer due to the need for further forensic review (e.g., an item will be forensically processed by the in-house crime lab), the evidence/ property personnel should attach a copy of the written request or directive for processing to the permanent record for that item. For a transfer to an outside entity (e.g., court or county crime lab), an evidence transfer form should accompany the employee and evidence to its destination. A subpoena or other court order should be required prior to the transfer of evidence to court. A written request or directive for processing should be attached to the evidence/property room record of the item in question if it is being sent to a crime lab. The employee transporting the evidence to an outside entity will be designated as the custodian and will be responsible for obtaining a release signature for items retained by the outside entity. The transfer form should be returned to the evidence/property unit within 24 hours for update of custody status. If the transfer form or evidence is NOT returned within 24 hours, proper notification should be made to the EPM and the appropriate supervisor. Original paperwork should always remain in the custody of the agency.
GUIDELINE 2.3
Create or amend a written directive addressing the procedure for appropriately labeling/noting the chain of custody on all evidence/property to include, at a minimum, the following:
Use pre-printed or stamped labels or tags to properly identify an item of evidence or property, associated serial numbers, and agency report numbers and/or internal tracking numbers 2-3
Adhere the chain of custody log to packaging or actual evidence/ property items to record handling and transfers Require employees sealing any evidence packages to put their initials across the package flap, and place clear tape (or a premade seal tape) across the flap, over the initials
Commentary
Evidence/property labels or tags, along with a chain of custody log, are necessary to identify, track, and match information on the property record with the item of evidence/property in question. An evidence/property label or tag should be permanently adhered to any evidence or property package submitted to the evidence/property storage unit. The label or tag should identify the package by contents, serial number, agency report number and/or internal tracking number, date, reporting peace officer/employee name, classification/charge, and type of evidence or property (e.g., recovered, safekeeping, found, or booked for destruction). The collection of all items of evidence/property should be recorded in proper agency reports. A chain of custody log should be stamped, affixed, or pre-printed on all packaging, or otherwise attached to all items of evidence/property and should contain the date, time, and signature blocks for both the person releasing the item and the person taking receipt of it. This log should note the description of the item, and agency report number and/or internal tracking number. For each incident, the information should be reconciled among the respective agency reports, property receipts, evidence and property labels or tags, and the chain of custody logs. When an item is first collected and submitted, and whenever the item is removed from its packaging, evidence/property personnel should re-seal the item inside the packaging with a designated seal over the initials of employee responsible for the packaging. The seal information must correspond to the chain of custody log affixed elsewhere on the item/packaging. This process will assist in quality control for outside entities (e.g., forensic lab).
GUIDELINE 2.4
Create or amend a list detailing the forms used by the agency to track firearms from intake through final disposition to include, at a minimum, the following:
All agency and State forms related to the intake, tracking, release, disposition/purging of firearms
Commentary
Firearms present special circumstances because of their unique legal requirements. It is important to both follow legal statutes and maintain up-todate forms to satisfy those legal requirements.
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Following case disposition, numerous documents and forms are necessary for the release and/or destruction of firearms. (Refer to the California Department of Justice (DOJ) website for these legally mandated forms.) Refer to the DOJ form, Agency Checklist for Confiscated Firearms/Other Deadly Weapons, for guidance on procedures for intake, storage, and final disposition of firearms. Agencies should confer with the local district attorneys office and crime lab to determine when firearms will be submitted for ballistics testing.
GUIDELINE 2.5
Property Release
Create or amend a written directive addressing the release or destruction of property to include, at a minimum, the following categories:
Commentary
Property disposition release forms, both written and digital, reflect chain of custody as well as release information as it relates to owner information, official use, diversion, auction, and destruction. The receipt and retention of appropriate documentation (including court orders) related to the final disposition of firearms and narcotics are critical. Obtaining a written signature for the release or disposal of property completes the final disposition of the chain of custody.
GUIDELINE 2.6
Create or amend a written directive addressing the process for an annual review of forms and documents to determine necessity and relevance, to include, at a minimum, the following:
The EPM should conduct an annual review of all evidence/property forms, ensuring procedural changes or statutes have been incorporated appropriately The EPM should act as the forms custodian, logging any changes to forms The EPM should ensure the newest version of each form is in circulation, destroying all previous versions or refusing any use of older forms
Commentary
To ensure the relevancy of its documentation, the agency should annually review its evidence/property forms and documents. A representative from every section that uses a particular form should participate in the review process. Considerations include:
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Is the form still being used and by whom? Are there revisions to be made? Can two or more forms be consolidated? Do new forms need to be created? Is there efficiency to be gained in automating forms?
The EPM should be the final voice on form revisions and should identify new form iterations with a date stamp and version number to ensure the most current form is in circulation. The EPM should have the authority to refuse any use of older forms.
GUIDELINE 2.7
Visitors Log
Create or amend a written directive addressing the use of a visitors log in the evidence/property storage facility(ies), to include, at a minimum, the following:
Require ANY person (other than assigned evidence/property personnel) entering and departing any agency evidence/property storage area to sign an established visitors log which identifies the individual, date and time of entry/exit, and purpose for entering the storage area Ensure that all visitors be in the immediate physical presence of agency evidence and property personnel
Commentary
The use of an established visitors log will add credence to an agencys security commitment, and demonstrate that control of outside access is regulated and maintained in the evidence and property storage areas.
GUIDELINE 2.8
Where feasible or applicable, create or amend a written directive addressing the use of automated property management systems, to include, at a minimum, the following:
Integration of an electronic property management system with the agencys Computer-Aided Dispatch (CAD) and Records Management Systems (RMS) Establishment of appropriate security measures and redundancies related to information storage and back-up procedures when automated property management systems are employed Ability to account for the chain of custody of evidence/property Ability to track and identify the location of all items of evidence/ property within the custody of the organization (e.g., electronic bar coding system) Reporting capabilities, including statistics (e.g., workload studies, evidence and property ingress/egress) and inventories Alert mechanisms (e.g., tickler file) for notification of property purging/disposition 2-6
Commentary
An automated property management system facilitates a streamlined and efficient process for the generation and retention of critical documentation related to the collection, retention, and final disposition of evidence/property. If an automated property management system is employed, it should have integrated features that can match and cross-reference information from CAD incidents, report numbers, CAD incident numbers, and electronic bar coding systems. Appropriately supported computer security and back-up systems should be established to reduce the risk of information loss or degradation due to system interruption or failure. In some situations, it may be appropriate to employ hardcopy back-up of critical actions. When utilized, automated systems, such as bar coding, must account for the chain of custody of evidence/property. Security measures and back-up functions should be established to ensure system integrity, including the following:
Procedures for both electronic tracking and hardcopy documentation of the chain of custody of evidence and property Procedures for manual data entry of evidence and property when appropriate or necessary Procedures for manual documentation of intake of cash or other valuables Management of special or sensitive items Bar coding, which should include information related to the item, its container, and storage location
An efficient automated system would facilitate the creation of reports encompassing inventory, evidence cataloging, item status, currency management, and location. The system should include automatic notifications based on property classification to prompt review, purging, or other pre-determined actions. To minimize redundant data entry, the system should be capable of interfacing with state databases to fulfill statutory requirements for entering evidentiary items (e.g., crime guns, serialized property). Back-up Processes Automated back-up processes should include a continuous Uninterruptible Power Supply (UPS); a routine back-up of system files; appropriate, secure housing of system files; and a procedure for the manual operation of the evidence/property function in the event of total electrical or system failure. System Access/Security To ensure system integrity, authorized users should have permission-based access. The following levels are suggested:
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High access levels for the system administrator and/or system alternate. The system administrator, in conjunction with the EPM, should determine subsequent levels for all users Medium access levels to allow users, such as evidence and property personnel and supporting clerical personnel, to view, enter data, modify records, run reports, and perform basic database maintenance Low access levels to allow the users to view records for official use only with selected reporting functions
Information Reporting, Tracking, and Inquiries System access should be electronically tracked in order to maintain the evidence chain from collection through disposition/disposal. This should include the name of the user, date, and any additions or modifications made to the original entry. Failsafe procedures should be developed to ensure records are not inappropriately modified or deleted. Historical data should be retained as per the agencys records retention schedule. The system should have the ability to search by key word for accessing data.
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Chapter 3
GUIDELINE 3.1
Use concrete block with filled cells or similar material for all construction (walls, floors, and ceilings must be impervious to intrusion) Use only metal doors Back any drywall with sheet metal or plywood Extend walls from floor to ceiling When possible, design the evidence/property room without windows Locate EPMs office and staff work areas adjacent to or near the evidence/property storage area Separate the evidence/property work area from the main evidence/ property storage area Heating, ventilation, and air conditioning (HVAC) systems should be stand-alone systems, constructed to prevent entry. DO NOT comingle the HVAC system for the evidence/property storage area with the general air ducts. DO NOT comingle the narcotics storage area HVAC system with other air ducts in the evidence/property storage area High-risk items, such as firearms, narcotics, currency/high-value items, and jewelry require extra protection, security, and handling precautions
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Segregate high risk items from other property Equip the evidence/property room with a release counter for release of evidence and property to staff Establish a separate, secure area with a duress alarm for release to the public
Commentary
The evidence/property storage facility should be designed and constructed with security and safety in mind. Staff safety, air quality, security, and integrity of evidence/property, and the prevention of unauthorized entry must be considered. It is recommended that the EPM be in close proximity to the evidence/ property storage area. A barrier (e.g., fence and gate, wall and door) should exist between evidence/property staff work areas and the actual storage area. Co-locating office space for the EPM, as well as evidence and property staff, adjacent to the evidence and property storage area facilitates appropriate access and enhances security measures. High-Efficiency Particulate Air (HEPA) filters should be used in the venting of the narcotics storage area (consult OSHA as necessary). A service counter or window should be provided for internal transactions. A separate, secure counter or area for public interaction should be provided. As security is of utmost importance at the public window, bullet-resistant glass is strongly recommended, along with the installation of a duress alarm. Consideration should be given to providing a controlled area for the viewing of evidence by the district attorney, investigator, and the public.
GUIDELINE 3.2
Create or amend a written directive addressing the use of temporary storage lockers and temporary refrigeration to include, at a minimum, the following:
The procedures for the use of temporary storage lockers and refrigeration units Self-locking or manual locking temporary storage lockers and temporary refrigeration Requiring varying sized temporary storage lockers A drop box for small items Individual, locked storage compartments inside the temporary refrigeration units
Commentary
Temporary storage lockers are meant to hold items for a short period of time and are NOT intended to serve as permanent storage. Ideally, these units should have pass-through doors and be self-locking. The rear doors of the
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lockers can then be accessed from the security of the evidence/property room where authorized staff can securely remove items booked in the lockers. If a temporary locker is damaged or improperly functioning, that unit should be removed from use until the issue is resolved. Ideally, self-locking, pass-through refrigeration units should be utilized for temporary storage of incoming evidence/property requiring a refrigerated environment.
GUIDELINE 3.3
Create or amend a written directive establishing a segregated evidence/ property processing and packaging area to include, at a minimum, the following:
An area used solely for the initial processing and packaging of evidence/property To ensure employee safety, DO NOT use report-writing areas for packaging evidence/property
Commentary
The area should be stocked with the necessary packaging materials and personal protective equipment (PPE), (e.g., gloves, goggles, particulate masks), with access to water and an eye wash station in the event decontamination is needed. Report writing areas should be separated from the evidence/property processing or receiving areas. While workspace and building design do not always conform to this recommendation, every effort should be made to ensure these areas are separated to reduce health risks and the possibility of the contamination of evidence/property.
GUIDELINE 3.4
Create or amend a written directive outlining special requirements or considerations for unique storage needs and areas (e.g., shelving, cages, connex boxes, vaults) to include, at a minimum, the following:
General evidence (e.g., envelopes and bags stored on specified shelves) Homicide evidence Bicycles Bulk items Electronic/digital media Smart phones Found and safekeeping items Hazardous materials Biological items and DNA
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Commentary
It is recommended that evidence/property facilities be equipped with highdensity mobile shelving whenever possible in order to facilitate the best utilization of space. Shelving should accommodate the storage of the various sizes of envelopes, bags, and boxes in use by the agency. A high-density mobile filing system with adjustable shelving can significantly increase available storage and floor space. Stand-alone shelving should be bolted and secured to the floor and braced at the top to prevent tipping. Shelves should be numbered or lettered so that stored evidence can be readily located. A separate storage location should be designated for the long-term storage of homicide evidence. Bicycles and bulk items can be stored in a separate area to accommodate their size. Bicycles should be in a secured and locked area, preferably with both entry and perimeter alarms. Due to the sensitivity of electronic/digital media/smart phones, they should be stored separately from other items. Found and safekeeping items should be stored separately for the easy retrieval, release, and disposal of these items. Due to health, safety, and contamination issues, hazardous materials should be stored separately from other evidence, preferably in an open-air environment or secured in a fireproof, ventilated cabinet located outside of the evidence/property storage area. A refrigerator/freezer should be available for the storage of biological evidence. The unit can be a walk-in type or stand alone, depending on agency needs. A temperature alarm should be used to ensure proper temperature is maintained. It is recommended that refrigeration units be equipped with temperature sensors/alarms, and should have an automatic source of back-up power. Secured, temperature-controlled (i.e., cool room) storage areas may be created to store biological/DNA evidence in replacement of or to supplement refrigeration units, and should be maintained between 60 and 75F with less than 60% humidity. (See Chapter 4 for specific details and consult with county crime lab.) A separate area should be provided for the processing and storage of evidentiary vehicles. The vehicles should be protected from the elements for evidentiary purposes. The vehicle storage area should be video monitored and should have entry and perimeter alarms. Additional security is required for storage of firearms, narcotics, currency/ high-value items, and other valuables. Items belonging to these categories should be stored separately in secured, alarmed areas monitored by video 3-4
surveillance. The narcotics storage area should be ventilated to the outside with an air exchange that meets OSHA requirements.
GUIDELINE 3.5
Create or amend a written directive addressing safety policies, protocols, requirements, and procedures related to the management, receipt, storage, and disposal of hazardous and biohazardous materials to include, at a minimum, the following:
Issuing personal protective equipment to comply with OSHA standards for safety (e.g., head, eyes, ears, hands, and feet should be protected while performing potentially harmful tasks) Exposure/decontamination issues include notification of emergency medical personnel Eye wash, hand wash, and shower facilities for decontamination Transportation of hazardous and biohazardous materials and their associated containers, including appropriate labeling requirements Syringe storage/disposal containers Biohazardous materials bins for discarding contaminated material Handling of evidence containing blood Use of appropriate filtering systems to be present in the evidence/ property facility (and the forensics unit if hazardous/biohazardous materials are introduced there) Handling of narcotics
Commentary
The safety of evidence/property and agency staff is of primary consideration when addressing hazardous/biohazardous material handling and storage. In addition, appropriate safety practices should be designed to prevent the contamination of evidence. Packaging material should be a consideration when submitting biohazardous materials. OSHA outlines specific areas of interest regarding occupational safety and workplace hazards. It is recommended that all procedures meet or exceed these OSHA standards. Unless required for evidentiary purposes, syringes should NOT be booked into evidence. Sharps containers should be provided for disposal. To enhance staff safety, an agency may enter into a photo/photocopy and disposal agreement with the local district attorneys office. Ensure compliance with all state laws and county regulations in the disposal of syringes and sharps containers through an approved disposal company. Appropriate hazardous material handling and decontamination procedures should be established and practiced. OSHA-approved personal protective equipment and eye wash, hand wash, and showering facilities should be made available. Biohazardous materials bins and containers should be established for the appropriate discarding of contaminated material. 3-5
GUIDELINE 3.6
Create or amend a written directive establishing a comprehensive security policy for the evidence/property function to include, at a minimum, the following:
Facility access Ingress/egress tracking systems Video surveillance system Store internal video surveillance recordings for one year (Government Code, GC 34090.6) Duress alarms Perimeter alarms and motion sensors Fire detectors Carbon monoxide alarm Require staff to engage the alarm in the evidence/property facilities during off-duty hours All evidence/property facilities access doors must be locked at all times to prevent unauthorized entry
Commentary
Security for the evidence/property facility is critical and essential to limit agency liability and ensure appropriate chain of custody and successful case prosecution. It is recommended that access be key or electronically restricted to designated evidence/property personnel only, and that all ingress/egress be tracked. A video surveillance system should be installed and positioned to record and store surveillance of perimeter doors and interior doors where weapons, narcotics, drugs, cash, or other high-value items are stored. Internal surveillance recordings must be stored for a minimum of one year in accordance with time requirements established in Government Code, GC 34090.6. However, internal surveillance recordings may be stored longer at the discretion of the agency head after consultation with city/county counsel. Alarm systems should be integrated within the property area to allow evidence/property staff to carry a personal alarm activation device. Monitored perimeter alarms should be used that include fire, carbon monoxide, and motion detection.
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Chapter 4
GUIDELINE 4.1
Commentary
Specific processes should be established for evidence/property intake, logging, booking, initial processing, and labeling, including the completion of all required accompanying documentation. Field personnel should have a room designated solely for the initial processing and packaging of evidence/ property. This room should be in close proximity to the evidence and property temporary storage lockers, and should be equipped with access to water and an eye wash station for use in emergency decontamination. Adhering to protocols for ensuring an uninterrupted chain of custody assists in facilitating successful criminal prosecutions. Regardless of the packaging method used, every package containing evidence or property should be marked with an identifier (e.g., case number, control number, item number) which corresponds to the item description noted on the evidence/property report (e.g., evidence tag, property sheet, property receipt, property invoice). Each package submitted should be sealed with clear tape, or premade seal tape, across the evidence/property package flap, over the initials of the field personnel responsible for the packaging. Wet/blood items need to be dried prior to packaging and submission, to reduce the chance of mildew. Agencies should consider using either a commercial drying locker (with appropriate venting and HEPA-filter system) or a simple isolated/secure area such as a locker or shower stall. (See commentary in Guideline 4.7 regarding the drying of items containing wet biological evidence.) In the event the item booked is not properly packaged or documented, the agency should utilize a Right of Refusal or Correction Notice document. The Right of Refusal or Correction Notice is a notification to correct an error in the submission of evidence or property. The staff responsible for originally booking the item should be notified of the deficiency and a timeline for correction. Additionally, that staff members supervisor and the executive overseeing the evidence/property function for the agency should be notified. One option is the item in question be returned to an identified locker secured with a changeable combination lock. That combination should be released only to the responsible staff member for correction and can be changed after each use. Evidence/property should never be stored in an employees desk, locker, vehicle, home, or any other location that would potentially interrupt the chain of custody. Personal use of any property should be strictly prohibited. When evidence/property has been placed under the agency's control, a procedure should be established for removing the property for further investigation, court, release to an owner or other custodian, or any other official purpose. An uninterrupted chain of custody can be further assured with appropriate logging and recording of property status.
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Agencies should develop a protocol for standardizing evidence packaging materials and customizing shelving to allow for more efficient retrieval of evidence/property. In dealing with currency/high-value items, field personnel should document all amounts and descriptions using the two-person rule. The two-person rule is a system whereby two agency employees, other than evidence/property personnel, verify currency/high value items noting amounts, denominations, or description to ensure accurate documentation. Evidence/property storage location should be based on item size and classification. Whenever possible, consideration should be given to storing like-sized items in a specific storage location using a pre-identified indexing system (e.g., case number order). Packaging may include boxes, bags, envelopes, or boxes sized to the dimensions of the storage shelf. Large, bulky items should be stored in a location that will support their size and weight. A storage location should be identified for items collected for safekeeping or found property. Consideration should be given to separating these property classifications from general evidence and property. [Refer to CC 2080 (Civil Code), et al.] Tracking methods should be established that support the appropriate documentation of the chain of custody, as well as allowing for timely retrieval of evidence or property. This can be accomplished through the use of an electronic or manual tracking system. (See Chapter 2 for additional information regarding automation.) Methods should be established for notifying property owners regarding the release and/or status of their property. Following case adjudication or other disposition, reasonable, timely attempts should be made to return property to rightful owners. Release of property should occur in a secure area and be scheduled by appointment.
GUIDELINE 4.2
Create or amend a written directive addressing procedures for the handling of hazardous or dangerous evidence/property to include, at a minimum, the following:
Explosives Pyrotechnics Ammunition Flammables Hazardous materials Hazardous material spills/exposures within the property facility Disposal of hazardous materials
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Commentary
Flammables, explosives, pyrotechnics, and ammunition should be handled and stored in a manner approved by the fire department, bomb squad, and agency rangemaster. Explosives, flammables, or hazardous materials should NOT be housed within the evidence/property facility. In the event these or other potentially dangerous items or substances are submitted, they should be stored separately in an appropriately secured, vented, grounded, and fireproof storage location outside the main facility. Ammunition must be removed from firearms and stored separately in a fireproof locker. Agencies should consult with the local fire department, bomb squad, and/or the Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) when determining department policy as it pertains to explosives, ammunition, flammables, and hazardous materials. Additional resources include county environmental health agencies, hazardous material teams, and the California Emergency Management Agency (Cal-EMA). Agencies should work with their local fire departments in the development of protocols for reporting and responding to hazardous material spills and exposures inside the evidence and property facility. Disposal of hazardous materials should be in accordance with local and state environmental health and OSHA regulations.
GUIDELINE 4.3
Create or amend a written directive addressing procedures for the handling of firearms to include, at a minimum, the following: Firearms Intake a) Chain of custody b) Requiring proper packaging using gun boxes c) Photographs of serial numbers and packaged condition of the firearm (unloaded, rendered safe, secured properly in package) d) Verification of completed data entries e) Notifications to property owners f) Receipt to person from whom property was taken
Firearms Processing, Storage, and Release a) Firearms processing (NIBIN/IBIS, and processing for DNA/biological evidence) b) Separate, secure storage locations for firearms (video monitored/ alarmed) c) Special handling procedures (e.g., firearms that cannot be immediately unloaded, firearms held for fingerprints, firearms contaminated with biological material, etc.) d) Firearms release procedures (e.g., Law Enforcement Gun Release and criminal history inquiry)
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Commentary
As with the intake of all evidence/property, firearms handling requires that specific intake, processing, and storage methods are followed to ensure the chain of custody. Prior to submission by field personnel, a firearm must be rendered unloaded and safe with the action open, and placed in a specifically designed firearms storage container (e.g., cardboard gun box or similar container), and secured to the container using nylon ties. (Refer to Guideline 4.1 regarding the Right of Refusa l.)
In order to ensure firearms are only released to those who are legally eligible to possess them, and as per PC 33855, owners must complete and submit the Law Enforcement Gun Release (LEGR) Application through the Department of Justice. A record of ownership must be recorded in AFS for the person claiming ownership.
GUIDELINE 4.4
Create or amend a written directive addressing procedures for the handling of narcotics and other controlled substances to include, at a minimum, the following:
Narcotics and dangerous drugs intake and storage Chain of custody Presumptive testing and weighing must be conducted solely by field personnel (ventilation, personal protective equipment, and decontamination area is recommended) Packaging and labeling (heat-sealed vs. breathable packaging) Drying and packaging of green, wet, or fresh plant material Separate, secure, ventilated, monitored, and alarmed storage location (check OSHA recommendations)
Commentary
As with the intake of all evidence/property, narcotics and controlled substance handling requires that specific intake, processing, and storage methods are followed to ensure the chain of custody. Because of the hazards associated with narcotics and controlled substances, additional special handling is required. Prior to packaging narcotics and/or controlled substances, presumptive testing and weighing by field personnel should be required. Caution should be taken whenever conducting such testing. Many vendors offer selfcontained presumptive testing kits to avoid the hazards associated with open-liquid testing kits. In addition, field personnel should be required to wear protective gear (e.g., eye protection and gloves) when conducting the testing process. As a precaution, the testing should be conducted in an area with access to water or some type of hazardous spill clean-up equipment. If testing is conducted indoors, proper ventilation (e.g., fuming hood) should be used. All testing, equipment, and safety measures should minimally conform to OSHA standards (consult OSHA for recommendations). Narcotics and/or controlled substances should be packaged in tamper-proof protective packaging and clearly labeled to eliminate the need for content verification during exchanges of custody. Proper sealing of narcotics and/or controlled substances includes a heat-sealed plastic bag, 4 mm or greater in thickness (e.g., KPAK-style packaging). All containers and packages should be inspected for tampering as a safeguard against evidence removal/ substitution. All narcotics and/or controlled substances procedures should minimally conform to OSHA standards. 4-6
Green, wet, or fresh plant material should be dried prior to packaging. A secured, well-ventilated area should be provided for drying. Breathable material should be used for packaging. As part of the packaging process, agencies may consider requiring two people to verify the weight of the substance prior to sealing. Narcotics and/or controlled substances should be stored separately from other evidence and property in a secure, card-key accessed, alarmed storage location equipped with video surveillance. Access to this storage facility should be limited to specified/authorized personnel. The ventilation system in the narcotics/controlled substances storage area should be separate from other facility HVAC systems. Consult OSHA recommendations for guidelines on air exchange related to the narcotics/ controlled substances storage area (OSHA recommends a complete air exchange of five times per hour). Agencies should be aware that due to the potential health hazards associated with the storage of narcotics/controlled substances, as well as hazardous/biohazardous material, complaints to OSHA could result in OSHA inspections and fines.
GUIDELINE 4.5
Create or amend a written directive addressing procedures for the handling of currency/high-value items to include, at a minimum, the following:
Intake and packaging (two-person rule) Detailed descriptions (using generic terms) of valuables Chain of custody Packaging and labeling (e.g., currency envelopes and generic descriptions) Separate, secure storage location (safe/vault) Access/use of the safe/vault Alarm and video surveillance of the safe/vault Deposit policy, monetary threshold, and deposit procedure Maintaining a running balance of cash stored in the safe/vault Maintaining a current inventory of valuables stored in the safe/vault
Commentary
As with the intake of all evidence/property, the handling of currency/high-value items (e.g., travelers checks, negotiable bonds, jewelry, collectors items) requires that specific intake, processing, and storage methods are followed to ensure security and the maintenance of the chain of custody. Because of the liability associated with currency and valuables, additional special handling is required.
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Specific procedures should be established that include the use of the twoperson rule in the inventory and counting system. To assist in eliminating counting errors, currency should be identified by denomination and placed in specially designed cash envelopes. In order to avoid potential liability or questions of impropriety, valuables should be individually itemized and carefully (but generically) described and documented (e.g., yellow metal ring with clear stone) prior to packaging. A monetary threshold and deposit procedure should be established in coordination with local prosecutors and city/county attorneys. If currency has unique evidentiary value, it should NOT be deposited, but kept in a secured storage area. If the practice of depositing such funds is not feasible on an individual basis, an agency may consider establishing a threshold for the depositing of multiple cases in one transaction. Currency/high-value items must be stored separately in a safe or vault, and should NOT be mixed with general items of evidence/property. The entry to the safe/vault should be alarmed and monitored by video surveillance. Procedures should be established regarding the access and use of the safe/vault. A running balance of the cash total in the safe should be maintained, as well as a current inventory of valuables stored in the safe.
GUIDELINE 4.6
Create or amend a written directive addressing procedures for the packaging and storage of digital or electronic media to include, at a minimum, the following:
Anti-static bubble wrap bags Anti-static heat-sealed bags (e.g., KPAK) Faraday packaging for mobile/smart phones Shared systems for storing digital evidence (e.g., dash-camera videos, digital interviews/interrogations, digital photos) Separate storage location for digital media Video, audio, digital files or tapes Data storage devices (e.g., desktop/laptop/tablet computer) Proper e-waste disposal
Commentary
Law enforcement agencies should consider contacting the local crime lab to develop guidelines for packaging standards and destruction of electronic evidence (e.g., smart phones, hard drives). Faraday pouches can allow mobile phones/smart phones to be stored while being switched on, in order to verify time and date stamps on information contained in the phones. The protective material on the pouches prohibits the phones from receiving any further outside signals/information, and protects the data stored in the phones from remote wiping.
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Agencies using a shared system for downloading and storing digital information such as dash-camera videos, interrogations, etc., should ensure the system is secure from unauthorized users and is backed up appropriately to prevent the potential loss of evidence. Written directives should specify what information is to be stored in these shared systems, when the information is to be placed in the system, and how and when it is to be retrieved. Retrieval or review of this data should NOT be a collateral duty of evidence/property personnel. All digital media should be stored separately from other evidence to prevent possible loss of information due to magnetic influences (e.g., static electricity, magnet, or electromagnetic pulse). Disposal of e-waste should be done in accordance with county environmental health and OSHA regulations.
GUIDELINE 4.7
Create or amend a written directive addressing procedures for the handling and disposal of biological/DNA evidence to include, at a minimum, the following: Biological Material Intake a) Safety equipment and exposure plan b) Packaging and labels c) Temporary storage/secure drying area Evidence and Property Storage and Disposal a) Packaging condition upon receipt to evidence storage b) Controlled environment storage room (i.e., cool room), refrigerator, or freezer c) Statutory requirements (e.g., PC 680 - Sexual Assault Victims DNA Bill of Rights, PC 803 - Tolling or Extension of Time Periods, PC 1417.9 - Retention of Biological Material) d) Safe disposal of biohazardous materials pursuant to statutory requirements
Commentary
Items of biological/DNA evidence should be clearly marked and labeled as biohazard by field personnel prior to submission to evidence and property. To reduce the risk of evidence contamination and to ensure personal safety, evidence/property personnel should utilize personal protective equipment (PPE), including goggles, gloves, and masks. The agency should have a plan to address occupational exposure to potentially infectious materials. Packaging Packaging requirements must account for the condition of the evidence at time of collection. Biological/DNA evidence exists in several different
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forms, each of which must be packaged, handled, and stored uniquely. Biological/DNA evidence comes in two physical states: wet or dry. Items typically found in wet form include blood or urine vials. Items requiring drying must be dried prior to packaging and submission. Agencies are encouraged to use a commercially manufactured drying cabinet. The following information is an excerpt from the NIJ Biological Evidence Preservation Handbook. Packaging Best Practices Summary Agencies should encourage the following best practices in biological evidence packaging: Containers
Use paper bags, manila envelopes, cardboard boxes, and similar porous materials for all biological evidence Use butcher or art paper for wrapping evidence, for padding in the evidence container, and/or as a general drop cloth to collect trace evidence. Package evidence and seal the container to protect it from loss, cross-transfer, contamination, and/or deleterious change. Seal the package in such a manner that opening it causes obvious damage or alteration to the container or its seal, for security purposes.
Item Packaging
Package each item separately; avoid comingling items to prevent cross-contamination. Use a biohazard label to indicate that a potential biohazard is present. Plastic bags are NOT preferred for storage due to the possibility of bacterial growth or mold. If drying wet evidence is not possible, place the evidence in an impermeable and nonporous container and place the container in a refrigerator that maintains a temperature of 28C (approximately 3546F) and is located away from direct sunlight until it can be air dried or until it can be submitted to the lab. Seal each package with evidence tape or other seals, such as heat seals and gum seals (avoid staples if possible). All seals should be marked to identify the person who sealed the package. Mark across the seal with the sealers identification or initials and the date. All firearms submitted into evidence for biological testing should be unloaded, made safe, and placed into a new cardboard gun box. The submitting individual should seal the box and indicate on the exterior of the box that the weapon was unloaded, made safe, and may contain biological material.
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Label items according to agency policy and procedures. At a minimum, mark each package with a unique identifier, the identification of the person who collected it, and the date of collection. The unique identifier should correspond to the item description noted on the property/evidence report (e.g., evidence tag, property sheet, property receipt, or property invoice). Maintain the integrity of the item through the package documentation. Documentation includes all markings, seals, tags, and labels used by all of the involved agencies. Therefore, it is critical to preserve and document all packaging and labels received by or returned to the agency.
Storage Storage equipment for biological evidence may include lockers, refrigerators/ freezers, or evidence rooms which are secure. Breathable storage containers prevent condensation and evidence degradation. According to the NIJ Biological Evidence Preservation Handbook , biological evidence should be stored in one of the following environments depending on the type of evidence, and if known, the type of analysis that will be conducted:
Frozen: Lab freezer storage temperatures at or below 10C (14F) Refrigerated: Stored between 2C (35F) and 8C (46F) with less than 25% humidity Temperature Controlled: Stored between 15.5C (60F) and 24C (75F) with less than 60% humidity (i.e., a cool room) Room Temperature: No temperature or humidity control guidelines
The creation of a temperature-controlled room (i.e., cool room) would allow agencies greater storage capacity and could reduce the need for acquiring additional refrigerators/freezers as the evidence inventory increases. The choice of storage location for biological evidence depends upon how long the evidence is meant to be stored. The matrices on the following page identify both temporary (Table 4.1) and long-term (Table 4.2) storage conditions. The information shown is an excerpt from the NIJ Biological Evidence Preservation Handbook. An agency should consult with the county crime lab and district attorneys office for input on preference for the storing of biological evidence.
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Liquid Blood Urine Dry Biological Stained Item1 Wet Bloody Items (if cannot be dried) Bones Hair Swabs with Biological Material Vaginal Smears Feces Buccal Swabs
Best
Less than 24 Hours
Acceptable
Best
Less than 24 Hours
Best
(Wet)
Best Best
Liquid Blood Urine Dry Biological Stained Item1 Bones Hair Swabs with Biological Material Vaginal Smears Feces Buccal Swabs DNA Extracts
1This
Acceptable
category includes blood, semen, saliva, and vaginal swabs that are dry.
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PC 680 Sexual Assault Victims DNA Bill of Rights DOJ Cal-DNA Databank and the national database through the Combined DNA Index System (CODIS) make it possible for many sexual assault perpetrators to be identified after their first offense, provided that rape kit evidence is analyzed in a timely manner. Agencies are encouraged to work within the time limits imposed by subparagraphs (A) and (B) of paragraph (1) of subsection (i) of PC 803. If the law enforcement agency elects not to analyze DNA evidence within the time limits of PC 803, a victim of PC 261, 261.5, 262, 286, 288a, or 289, where the identity of the perpetrator is in issue, shall be informed, either orally or in writing, of that fact by the law enforcement agency. If the law enforcement agency intends to destroy or dispose of rape kit evidence or other crime scene evidence from an unsolved sexual assault case prior to the expiration of the statute of limitation as set forth in PC 803, the agency shall give written notification to the victim at least 60 days prior to the destruction or disposal of the rape kit evidence or other crime scene evidence.
PC 803 Tolling or Extension of Time Periods Notwithstanding any other limitation of time described, a criminal complaint may be filed within one year of the date on which the identity of the suspect is conclusively established by DNA testing, if both the following conditions are met: 1. The crime is one that is described in PC 290(c) . 2. The offense was committed prior to January 1, 2001, and biological evidence collected in connection with the offense is analyzed for DNA type no later than January 1, 2004, OR the offense was committed on or after January 1, 2001, and biological evidence collected in connection with the offense is analyzed for DNA type no later than two years from the date of the offense.
Requirements of Penal Code 1417.9 PC 1417.9(a) established the condition that the appropriate government agency shall retain all biological material that is secured in connection with a criminal case for the period of time that any person remains incarcerated in connection with that case. However, if certain conditions are met, as specified in PC 1417.9(b), the biological evidence may be disposed of prior to the period of time established in PC 1417.9(a). Upon approval for biological evidence disposition, but prior to the final disposition of such evidence, refer to the legal requirements for notification per PC 1417.9, to ensure proper compliance. (Refer to the California Attorney Generals Post-Conviction DNA Testing Report.)
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GUIDELINE 4.8
Create or amend a written directive addressing procedures for the use, care, and cleaning of blood drying and wet evidence drying equipment, to include, at a minimum, the following:
Protocols for when to use the equipment Instructions on how to use/secure the equipment Procedures for tracking items of evidence/property that are being dried but have not as yet been submitted to the evidence/property storage area Procedures for tracking the use and cleaning of the equipment Instructions for the care/maintenance of the equipment Instructions for the cleaning of the equipment (i.e., equipment must be cleaned after each use and the equipment must be identified as clean for the next user) Procedures for the packaging/submission of items after the drying process is complete
Commentary
Agencies must ensure that protocols are established for the use of commercial blood drying and wet evidence drying equipment (or lockers identified specifically for the drying of blood-soaked or wet items). The use of blood drying and wet evidence drying equipment should be standardized by agency policy dictating when and how the equipment is to be used, how items being dried are to be tracked prior to submission to the evidence/ property storage area, and how the equipment is to be cared for, maintained, and cleaned. The equipment must be located outside the main evidence/property storage area, accessible to field personnel. Agencies should avoid placing the equipment in areas where cross-contamination could occur due to external influences (e.g., vehicle sally port, firearms range, etc.). Once the equipment is in use, it should be locked or secured until the evidence is dry. Records/logs must be maintained perpetually and indefinitely regarding the use and cleaning of the equipment. The equipment is to be cleaned in an approved manner after each use and identified as clean (e.g., with the use of colored tie or seal) for the next user. Directives must indicate how the items are to be packaged/submitted after the drying process.
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Chapter 5
GUIDELINE 5.1
Audits
Quarterly review of selected stored items and their corresponding completed property transactions, including special emphasis on sensitive items (e.g., firearms, narcotics, currency, jewelry, and other valuables) Review of packaged evidence seals for any evidence of tampering A requirement for audit results to be documented and directed to the agency head
Commentary
Standards and policies are routinely followed Evidence/property is protected from damage or deterioration Appropriate chain of custody processes are utilized Written documentation (e.g., flow charts, property reports, and logs) are appropriately maintained Notification and release authorizations have been obtained Evidence/property location and status are validated Evidence/property having no evidentiary value is being disposed of according to policy
Who seized the item What was the date and time of the evidence/property seizure
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Who documented it Who packaged it Who placed it in a temporary storage locker Who retrieved it from a temporary locker and processed it into the evidence system Who stored the evidence/property and at what time and date Who signed the property out for court use, when, and what was the disposition Who signed it out for analysis, who transported it, who analyzed it and when and with what results, and who transported it back to the evidence room Who authorized release of the property Who notified the owner to retrieve the property and what date was the owner notified Who released the property and the date and time of release What identification was obtained from the owner prior to release Does the release paperwork show final release information including release signature and date Have CLETS entries been updated to show release information or destruction information
Audits not only verify compliance, but identify areas that may require review, and can facilitate appropriate processes for identifying and correcting procedural deficiencies. One of the following auditing methods should be utilized:
Select and review a single case, reviewing the file from collection through disposition Randomly select an item of evidence/property for review, and backtrack the storage process and documentation of the item from its shelved location through its submission to the evidence/property storage area Randomly select an inactive case file for review. If purged, documentation should be reviewed to ensure compliance from collection through disposition (See further commentary below for considerations on ensuring the random selection process.)
Audits should be thoroughly documented to demonstrate compliance and/or rectification of non-compliance issues, and the results forwarded to the agency head. When validating items, focus attention first on narcotics/ controlled substances, currency/high value items, and firearms. After random items from these areas are selected and validated, the audit can then focus on general items of evidence/property.
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Audits should be conducted on both a routine and random basis. Audits should be conducted when information is received that the integrity of the systems or facility is in question, when there is a change in the agency head, or when there is a change in evidence/property personnel. An audit of evidence packaging and employee seals is critical to ensuring the safety and integrity of the evidence management system. Items should NOT be opened; however, if seals have been broken, the contents must be verified and documented prior to resealing. The replacement seal should be initialed, dated, and witnessed, updating the chain of custody as well. Special attention should be given to handling, packaging, and storing biological evidence to reduce the potential for cross-contamination. If a broken seal is identified during the audit, appropriate PPE should be utilized to safeguard both staff members and the integrity of the evidence. Handling of biological evidence should be documented and appropriate decontamination procedures should be followed in the event biological evidence is unsealed. Random Selection Process In the case of random audits, the audit staff should ensure that items selected have been chosen randomly, without any personal bias. For example, an auditor checking the firearms vault might gravitate toward selecting a particular model of firearm of interest to the auditor. To minimize bias, a firearm could be selected randomly by placing all the case numbers of firearms located on a shelf into a hat, and blindly selecting a case number associated with one of the firearms. Programs and software for randomizing can be located on the Internet.
GUIDELINE 5.2
Inventories
Create or amend a written directive addressing procedures for conducting an inventory to include, at a minimum, the following:
A process and timeline to ensure accountability of all evidence and property items, and the schedule for the inventory process Review of agency records Ensure integrity of specific storage locations or categories (narcotics, firearms, currency, etc.) and associated documentation. Shelf-to-file inventory process Routine inspection of Unable to Locate (UTL) files Procedures to follow if agencies employ RMS software with an inventory capability A requirement for inventory results to be documented and directed to the agency head
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Commentary
When information is received suggesting a breach of system integrity When there is a change of the agency head When there is a change of evidence/property personnel On an annual basis where the inventory is started and completed in its entirety at the end of the calendar or fiscal year and all items in the evidence/property storage facility are accounted for and verified
OR
On a perpetual basis where the evidence/property facility is sectioned off at the beginning of a calendar or fiscal year, and each section is inventoried throughout the year until the entire evidence/property facility and its contents are accounted for and verified by years end . As with audits, during an inventory, seals should remain unopened; however, if seals have been broken, contents must be verified and documented in a written report prior to resealing. The replacement seal should be initialed, dated, and witnessed
When completed, the file(s) should be reviewed for any unaccounted items. Items unaccounted for are considered to be missing and should immediately be brought to managements attention. In this situation, a written report should be filed to explain the discrepancy and its resolution. The record should be maintained on file until final disposition is determined. In the event items are found on the shelf without documentation, the items should be researched to connect them to a case, even if a complete inventory of all items of evidence and property must be conducted. If, after all practical research has been exhausted, the items still cannot be connected to a case, they should be listed on a Found Property Report, held for the statutory period, and then disposed of according to existing statutes. Some RMS/Bar Coding systems may be equipped with an inventory function. Agencies using this module need to establish written procedures specifying how to use the module in the inventory process. Inventory results should be thoroughly documented, with the results forwarded to the agency head. In the case of a perpetual inventory, the agency head should receive a report of the inventory results as each section is completed.
GUIDELINE 5.3
Inspections
Create or amend a written directive addressing procedures for conducting an inspection to include, at a minimum, the following:
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Cleanliness, order, and functionality of storage facility Health and safety Quality assurance requirements A requirement for inspection results to be documented and directed to the agency head
Commentary
Periodic inspection of the evidence/property facility is important to ensure the security, integrity, and safety of the evidence/property facility. Formal inspections should be documented, with the results forwarded to the agency head and the EPM. When specific issues are identified, a proposed resolution designed to ensure compliance with agency policy should be developed. All inspection records should be retained based on agency records retention schedules. Routine, informal inspections of the evidence/property facility are recommended to ensure the facility is maintained in a safe, clean, functional, and organized manner. Inspection results should be thoroughly documented, with the results forwarded to the agency head.
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INTENTIONALLY BLANK
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Chapter 6
GUIDELINE 6.1
Obtaining proper authorization for final disposition of evidence and property Returning items to identified owners Lawful disposal of evidence and property Disposal of items requiring special consideration Reconciling all computerized data systems and hard-copy paperwork to reflect the final disposition of evidence/property items, including who authorized and handled the release or destruction, and to whom items were released
Commentary
When appropriate, district attorneys and investigating peace officers should be involved in decisions involving evidence/property disposition. This collaboration will aid in the prevention of erroneous disposal of evidence that may be classified as follows:
Evidence and property associated with multiple cases Cases with multiple defendants Cases subject to DA refilling Evidence and property with questionable ownership
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Evidence and property subject to court order (e.g., search warrant, return of property order) Evidence and property associated with sexually violent predators [Refer to WI 6600 (Welfare and Institutions Code)] Evidence and property associated with domestic violence incidents
Disposal of Digital Media Storage Devices Before a device (e.g., computer, smart phone, or tablet) can be auctioned, its hard drives or storage media should be removed and recycled by a bonded recycler. A computer hard drive cannot be completely erased, and if sold with sensitive material (e.g., financial records), significant penalties may be imposed on the releasing agency. Agencies are encouraged to contact the Department of Justice or a digital forensics expert regarding disposal criteria. Disposal of Serialized Property Any person who knowingly buys, sells, receives, disposes of, or has in his or her possession any personal property from which the manufacturers serial number, identification number, electronic serial number or any other distinguishing number or identification mark has been removed, defaced, covered, altered, or destroyed, is guilty of a public offense (refer to PC 537e).
When property comes into the custody of a peace officer, it becomes subject to the provision of PC 14071411 relating to disposal of stolen or embezzled property. Property subject to this section shall be considered stolen or embezzled property and, prior to being disposed of, may have an identification mark imbedded or engraved in, or permanently affixed to it If serialized property is returned to the finder or auctioned, the appropriate disposition should be entered into the California Department of Justice Automated Property System. If the original serial number has been tampered with or destroyed, an attempt should be made to restore the serial number or a new serial number should be generated and affixed prior to release. A new number does NOT need to be generated if the property is to be destroyed (refer to PC 537e) Proper documentation of both the release and the newly generated serial number should be retained
GUIDELINE 6.2
Create or amend a written directive addressing procedures for purging and disposing items of evidence/property to include, at a minimum, the following property classifications:
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Property for auction/donation Property retained for agency use (must be secured separately and listed in the agencys general inventory) Property for destruction
Commentary
Agencies should determine the proper method of disposal associated with each classification of property. The primary methods used to dispose of items from the evidence/property facility are listed below.
Returned to the owner or finder Sold at public auction Converted to agency use (includes asset-seizure items) Destroyed Other claims of ownership Donations
Found Property Any property with no evidentiary value, and for which the owner may or may not be known, is defined as found property [refer to CC 20802080.9, (Civil Code)]. Found property should be maintained separately from evidence. This separation ensures that found property is retained for the term prescribed by law. Refer to the individual sections of this chapter for disposition of found weapons, narcotics, contraband, and valuables. Returning to Owner The agency is required to notify the owner , if known, that it possesses the property and where the property may be claimed. This notification should be made as soon as possible. The agency may require the property owner to make a reasonable payment to defray the costs of storage and care of the property. If the owner appears within 90 days after an agency receives the property, the owner proves his/her ownership of the property, and pays all reasonable charges, the agency will return the property (refer to CC 2080.2). Returning to Finder If the found property is valued at less than $250 and no owner appears to claim the property within 90 days, the title shall vest in the person who found or saved the property without the requirement of published notification. (Exception: If the property was found by a public employee in the course of employment, the employee will have no claim to the property and the said property will be sold at public auction, lawfully diverted to agency use, or destroyed.) If the property is valued at $250 or more and the owner does NOT claim it, the law enforcement agency shall cause notice of the property to be 6-3
published at least once in a newspaper of general circulation. If after seven days, the owner fails to claim the property and the person who found or saved the property pays the costs of publication, the title shall vest in the person who found the property (refer to CC 2080.3). The agency may require the finder to pay the storage fees. Adoption of Local Regulations Any public agency may elect to be governed by the provisions of CC 2080 2080.10 with respect to disposition of personal property found or saved on property subject to its jurisdiction, or may adopt reasonable regulations for the care, restitution, sale, or destruction of unclaimed property in its possession. The agency shall provide that such property will be held for a period of at least three months, that thereafter such property will be sold at public auction to the highest bidder, and that notice of the sale will be published at least five days prior to sale in a newspaper of general circulation published in the county in which such property was found (refer to CC 2080.6).
With the concurrence of legal counsel, agencies may consider NOT returning found weapons or firearms to the finder. The weapons or firearms may be declared a nuisance and destroyed Agencies may adopt local legislation to allow the disposal of perishable foods and liquor at the time of intake to reduce health risks Agencies may consider procedures for the return or destruction of found prescription medications Any found item determined to be contraband should be processed for destruction
Abandoned Property There is no application of CC 20802080.6 to items that have been abandoned intentionally by their owners (refer to CC 2080.7). Other Claims of Ownership The agency should be mindful of other civil proceedings or claims against the held property. Pawn dealers and insurance companies may have a claim against the property. Property for Safekeeping Property that has no evidentiary value, which is being held by a public agency for the purpose of temporary storage for the owner, is considered property for safekeeping (refer to CC 2080.10). Agency Responsibilities When an agency takes property from an individual for safekeeping, the agency takes responsibility for the care, storage, documentation, and disposition of the property. The agency must provide a receipt to the owner and provide instructions regarding the retrieval of the property. The receipt and instructions should either be given to the person from whom the property was taken at the time 6-4
of collection, or be immediately mailed, by first-class mail, to the person from whom the property was taken. (Refer to Appendix C for a Sample Property Receipt.) The receipt and instructions should notify the owner or person from whom the property was taken that the property must be claimed within 60 days after the public agency obtains possession. If the owner of the property does NOT respond to the written notification and the property is NOT claimed within 60 days, the property will be considered abandoned and will be disposed of. To retrieve the property, the owner should be required to do one or more of the following:
Make an appointment to pick up the property. The person claiming the property must identify him/herself with acceptable identification (e.g., drivers license, California identification card, passport, military identification card, or booking photo). The identification information should be recorded on the appropriate property form Authorize, in writing, another person to retrieve the property Notify the public agency, in writing, that he/she is unable to retrieve the property because he/she is in custody, and request the agency to hold the property. If a person notifies the agency that he/she is unable to retrieve the property within 60 days, or has an authorized person retrieve the property, the agency should hold the property for no more than ten additional months. The agency may then dispose of the property according to CC 2080.10.
Evidence Items taken, with or without a search warrant, in connection with the investigation of a crime, are considered evidence. Authorization for Release or Destruction of Evidence Evidence/property personnel may receive notification and authorization for release or destruction in any of the following ways:
The district attorneys office forwards a case disposition to close, suspend, or reject a case or return property The court sends disposition on completed cases The property owner inquires about the disposition of his/her property The investigating peace officer authorizes release or disposal A court order authorizes the release of the property The property, or an accumulation of property, poses a storage problem or hazard and disposal is ordered by the agency head Department policy allows for property personnel to purge old items according to the statute of limitations in the Penal Code (photograph and release prior to disposition based on established criteria)
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Appeals Period Adjudicated Cases Generally, evidence may NOT be released or disposed of prior to the adjudication of the case and the expiration of the appropriate appeals period following sentencing (30 days following sentencing on misdemeanors and 60 days on felony cases) in accordance with CRC 8.320 and CRC 8.782 (Rules of Court). It is advisable to wait an additional 30 days beyond these dates to verify that no appeal has been initiated. Maintaining Evidence from Adjudicated Cases Evidence/property from capital crime homicides, embezzlement of public funds, or falsification of public documents cases should be retained indefinitely, except when disposal release is ordered by the investigating peace officer, district attorneys office, the court, or death of the defendant. Biological material from convicted felons meeting the criteria of PC 1405 must be maintained for the duration of the incarceration, or when notice of disposal is given to all appropriate parties, and no response is received within 90 days of notice being sent (refer to PC 1417.9). Statute of Limitations* Open Cases
Misdemeanor Cases ........................................................... 1 year Exceptions: PC 647.6 .................................................................. 2+ years BPC 729, 70277189 ............................................... 2+ years (Business and Professions Code)
Felony Cases: Felony sexual offenses ..............................................10 years Felonies punishable by 8 years or more ......................6 years PC 368 felonies ............................................................5 years Exceptions: Theft or embezzlement PC 803(c) felonies .......................................................4 years All other felonies ...........................................................3 years
Cases that Involve: Property from homicide .............................. Retain indefinitely Embezzlement of public funds ................... Retain indefinitely Falsification of public documents ............... Retain indefinitely
_____________________
*Statute of limitations is only in effect when a suspect has NOT been established and there is no warrant issued.
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Cases with Special Circumstances When special circumstances exist, cases should be reviewed and agency policies established for each. Some agencies have special retention periods for the following:
Suicides or unattended deaths (may vary based on age of decedent) Cases involving crimes against children Fatal accidents Cases involving city/county as a party to the case (civil lawsuits) Death penalty cases
Cases Involving Search Warrants Items taken pursuant to a search warrant must have a court order prior to release or destruction per PC 1536. Be aware that this circumstance does NOT preclude the need for waiting the full appeals period, nor for those special cases, which may need the evidence to be held for a longer period of time. Anytime a court order is received, the investigating peace officer should be notified prior to taking action. Consider a procedure to include PC 1536 in the search warrant for judges signature. Some agencies have a clause included in the original search warrant which allows for disposal of evidence upon adjudication without the need of an additional court order. Court Exhibits Items held by the court as exhibits need a court order for disposition, destruction, or diversion per PC 1417, et al. Property for Auction Upon adjudication of a criminal case, all unclaimed, found, safekeeping, evidence, and property items may be subject to sale at public auction. Authorization to Sell or Auction Property The legislative body of any city, city and county, or county may provide by ordinance for the care, restitution, sale, or destruction of unclaimed property in the possession of the police department of such city or city and county or of the sheriff of such county (refer to CC 2080.4). All provisions of CC 2080.3 and CC 2080.6 must be adhered to.
The police or sheriffs department may sell such property by public auction, in the manner and upon the notice of sale of personal property under execution, if it is a thing which is commonly the subject of sale, when the owner cannot, with reasonable diligence, be found, or being found, refuses upon demand to pay the lawful charges provided by sections CC 2080 and CC 2080.1, or fails to respond to notifications and in the following cases (refer to CC 2080.5):
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The property is in danger of perishing, or of losing the greater part of its value The lawful charges provided by CC 2080 and CC 2080.1 amount to two-thirds (2/3) of its value
In the case of other personal property, a similar notice must be posted not less than five days prior to sale in a newspaper of general circulation
Property Retained for Agency Use Upon adjudication of a criminal case, all unclaimed, found, safekeeping, evidence, and property items may be retained and/or released to a public agency, in lieu of public auction as provided by CC 2080.6 and PC 1411. A memo from an agency head should document the approval of a transfer of property for agency use. Property for Destruction Any item in the custody of the agency whose disposition has been determined and is subject to destruction is considered property for destruction. Suggested Methods for Destruction
Property of little or no value can be disposed of in an appropriate dumpster after being made unserviceable Papers and digital media of a sensitive nature should be appropriately destroyed (e.g., in-house or contracted through a bonded shredding company) Alcoholic beverages should be poured out and containers should be properly recycled Ammunition can be disposed of by various means, including, but not limited to relinquishing it to a: Rangemaster Bomb squad Military facility Local range Private disposal service
Fireworks should be relinquished to the fire department or bomb squad for disposal Digital media components are considered hazardous waste and should be disposed of appropriately
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GUIDELINE 6.3
Create or amend a written directive addressing procedure for the disposition or purging of firearms to include, at a minimum, the following:
Automated Firearms System (AFS) inquiry to determine firearm status Conferring with the Department of Justice or local crime lab for potential evidentiary value of firearms booked as evidence, found property, or destruction
Releasing/Destroying Firearms: a) Establish criteria for approval from the district attorneys office and the investigating peace officer b) Query firearms through appropriate systems and databases c) Regardless of classification, conduct a DOJ Law Enforcement Gun Release and criminal history inquiry on the owner claiming custody of the firearm prior to its release d) Check current DOJ publications for definition of assault weapons and ownership restrictions e) Ensure firearms for destruction are made unserviceable through shredding, grinding, or melting at a commercial facility Disposing of Firearms NOT Subject to Destruction: a) Auction by a federally licensed firearms dealer b) Conversion to agency use c) Transfer to a crime lab or other agency for official use (requires a court order) Commentary Prior to the release, destruction, or retention of any firearm in the custody of the agency, several criteria must be satisfied, including all appropriate database inquiries regarding ownership or possession of the firearm. Before any firearm is released, an inquiry should be made through all applicable federal, state, and local databases. Firearms taken at the scene of a domestic violence incident pursuant to PC 18265 must be made available after 48 hours but no later than five business days after the seizure. In those cases where a law enforcement agency has reasonable cause to believe that the return of a firearm or other deadly weapon would be likely to result in endangering the victim or the person reporting the assault or threat, the agency shall advise the owner of the firearm or other deadly weapon, and within 60 days of the seizure, initiate a petition in superior court to determine if the firearm or other deadly weapon should be returned. Each agency should establish a policy or procedure to enable this process to be handled expeditiously. When weapons are seized from an individual (WI 5150) pursuant to WI 8100 8103, agencies may petition the court within 30 days of release of the individual from the mental health facility if the agency has reasonable
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cause to believe the return of the weapon is likely to endanger the individ ual or others. The owner should contact the evidence/property officer, after 15 days from the date of seizure, to determine if a weapon can be returned. If no petition is filed with the court within 30 days of release of the individual from the mental health facility, the weapon may be made available upon request. Each agency should establish a policy to facilitate this process. FC 6389 (Family Code) states a person subject to a protective order may NOT own or possess a firearm and the civil court may order that the agency hold the firearm(s) for the duration of the protective order. This code allows agencies to charge fees for the actual cost of storing these firearms. Weapons are turned in for safekeeping for a variety of other reasons (e.g., cooling-off period, taken from impounded vehicles, taken from an arrestee in legal possession of the weapon NOT related to the cause of arrest). There is no specified holding period; the owner may claim the firearm at any time within 60 days of notification. In any event where a firearm is released to someone other than the owner, a federally licensed firearms dealer must conduct the transfer of ownership. Firearms Disposition and Disposal Each weapon subject to disposal must be entered into the Automated Firearms System (AFS) as destroyed (PC 34010). A master list of these firearms and their serial numbers should be retained indefinitely. Firearms in transport for disposal should be accompanied by armed escort. Methods of Disposal
Shredding or grinding Melting at a commercial facility Conversion to agency use Training Transfer to crime lab or other agency (requires court order)
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Firearms as Evidence If a weapon is used in the commission of a crime, it may be destroyed as a nuisance pursuant to PC 18005, PC 18275, and PC 34005 or, if stolen, returned to the owner after the adjudication of the case and following the appeal period. California law requires a DOJ Law Enforcement Gun Release inquiry be conducted prior to release to the lawful owner. Ensure that the district attorneys office and the investigating peace officer are in agreement that the firearm is no longer needed as evidence in any proceeding or investigation.
GUIDELINE 6.4
Create or amend a written directive addressing procedures for the disposition and purging of narcotics/controlled substances to include, at a minimum, the following:
Seizure by search warrant Exception to court orders Destruction of large amounts of PCP Confiscation of large amounts of narcotics Hazardous chemicals Packaging and preparation for disposal Methods of destruction Clandestine labs
Commentary
All controlled substances and related items, paraphernalia, or objects contaminated by the controlled substances which were unlawfully used or possessed and which are in possession of the agency, shall be destroyed by the order of the court [refer to HS 11473 and HS 11473.5 (Health & Safety Code.] The actual destruction may be done by a police or sheriffs department, the California Highway Patrol, or by the State DOJ (refer to HS 11474.) Exception: Per HS 11473 and HS 11473.5, law enforcement may request of the court that certain uncontaminated science equipment be relinquished to a school or school district for science classroom education in lieu of destruction. Some agencies temporarily divert narcotics to their K-9 unit for training. Agencies should develop policies and procedures for this process. When the unit has completed the training, the narcotics should be returned to evidence/ property and will fall under the same guidelines for destruction as other narcotics or controlled substances. Depending on the courts in the local jurisdiction, orders may or may not have been received to destroy controlled substances on a case-by-case basis as the cases were adjudicated. Regardless, an order encompassing all items to be destroyed shall be presented to the court for destruction/authorization. 6-11
Many cases are not prosecuted and there may be other found substances as well as paraphernalia. The court order should contain the name of the agency and the evidence/property controller responsible for the destruction. It should list the controlled substances, items, or paraphernalia to be destroyed and the case number relating to each. Jurisdictions may differ slightly as to form and content of order. Controlled Substances Obtained by Search Warrant If certain controlled substances and/or paraphernalia were obtained in connection with a search warrant, a separate court order for each case must be obtained for disposal (refer to PC 1536) . Exceptions to the Court Order Requirement HS 11479 allows for destruction prior to adjudication of anything in excess of 10 pounds in gross weight connected to one particular case by order of the agency head, chief, or sheriff of the law enforcement agency or designee. The following requirements must be met in order to proceed with the destruction:
At least five random samples must be taken (not included in 10-lb weight requirement) Photos must be taken The evidence must be weighed The agency head must be satisfied that all other alternative storage methods have been exhausted
In addition, an affidavit must be filed with the court 30 days subsequent to destruction detailing the above and reciting the date and time of destruction. Destruction of Large Amounts of PCP HS 11479.1 provides for destruction prior to adjudication of phencyclidine, or an analog thereof, in excess of one gram of a crystalline substance, 10 milliliters of liquid substance, two grams of plant material, or five handrolled treated cigarettes. The following requirements must be met in order to proceed with the destruction:
Samples must be taken Photos must be taken The evidence must be weighed The agency head must be satisfied that all other alternative storage methods have been exhausted
In addition, an affidavit must be filed with the court 30 days subsequent to destruction detailing the above and reciting the date and time of destruction.
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Confiscation of Large Amounts of Narcotics/Controlled Substances If the agency confiscates a large amount (in excess of 57 grams) of a suspected controlled substance, except marijuana, HS 11479.2 allows for its destruction prior to adjudication. A separate court order is required and there are several conditions, which must be met, including:
Five random samples must be taken Photos must be taken The evidence must be weighed The agency head must be satisfied that all other alternative storage methods have been exhausted
When a defendant is charged, a motion must be filed for the destruction order in the court having jurisdiction over any pending criminal proceedings. Hazardous Chemicals HS 11479.5 allows for the immediate disposal of amounts in excess of one fluid ounce of liquid, or one avoirdupois ounce of solid, of a suspected hazardous chemical believed to have been used, or intended to have been used, in the unlawful manufacture of controlled substances. The chemical, and its container, may be disposed of without a court order by the seizing agency. For the purposes of this section, hazardous chemical is defined as any material that is believed by the agency head to be toxic, carcinogenic, explosive, corrosive, or flammable, and that is believed by the agency head to have been used, or intended to have been used, in the unlawful manufacture of controlled substances. As with the above exceptions, these conditions must be met:
At least a one-ounce sample must be taken from each different type of suspected hazardous chemical At least a one-ounce sample must be taken from each container of a mixture of a suspected hazardous chemical with a suspected controlled substance Photos must be taken The gross weight or volume of the suspected hazardous chemical seized must be determined
In addition, an affidavit must be filed with the court within 30 days, reciting all required information. A law enforcement agency responsible for the disposal of any hazardous chemical must comply with the Health and Safety Code, as well as all applicable local, state, and federal statutes and regulations. When preparing for controlled substance destruction, it is appropriate to use the two-person rule. As each container of controlled substances is placed into the box, it should be verified by a second person. Once a box is filled, it should be sealed with tape and initialed by both individuals to verify contents.
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Method of Destruction Many law enforcement agencies burn their controlled substances (marijuana, cocaine, methamphetamine, and drug paraphernalia) at burn sites in Northern and Southern California that have been approved by the Air Quality Management District. An appointment for a disposal burn should be made in advance. Because of air quality laws, many burn facilities require that a general list of items to be incinerated be forwarded prior to the destruction . During transport to an authorized burn facility, items to be destroyed must be accompanied by an armed escort. The disposal of all evidence must be witnessed. Procedures should be taken to ensure that all conditionally exempt controlled substances are handled and transported in accordance with CCR 66261.4 (California Code of Regulations) . The following destruction guidelines should be followed:
The destruction should NOT be publicized The destruction should be documented appropriately
Hazardous Waste and Clandestine Lab Disposal Procedures With the exception of representative samples, handling, storing, and transporting hazardous chemicals should NOT be the responsibility of evidence/property personnel. When transporting sharps and other hazardous waste, the transporting agency falls under the category of small quantity generator under HS 11760 and a permit is required from the Department of Health Services. In all cases involving hazardous waste clean-up or disposal, agency personnel should first contact the local environmental health department or fire department. The county environmental health department may be contacted for additional disposal options, as well as for collecting and disposing of small amounts of certain chemicals at the scene.
GUIDELINE 6.5
Create or amend a written directive addressing procedures for the disposition of currency/high-value items to include, at a minimum, the following:
Identify a threshold for cash prior to depositing it into a bank account Establish a ledger to keep a current accounting of the amount of cash and other contents stored in the safe, and specify when and how the ledger is to be used Identify the process for disposition/purging of items deemed by the agency as having potentially high value (e.g., jewelry)
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Commentary:
The managing of cash may be accomplished by establishing a threshold for deposit into an account established by the city or county treasurer, or into a general account in a banking institution. Unclaimed money should be deposited to the general fund after all notification requirements have been met. Any currency with specific evidentiary value (e.g., containing trace evidence or documented serial numbers) should be retained . An ongoing ledger should be maintained in the safe to keep an accurate accounting of cash and other safe contents. The disposition/purging of high-value items should be conducted in similar manner as general items of evidence/property.
GUIDELINE 6.6
Create or amend a written directive addressing procedures for the disposition of hazardous/biohazardous materials (including explosives, ammunition, flammables, and pyrotechnics) to include, at a minimum, the following:
Ensure compliance with all applicable local environmental health agencies Use of qualified/approved disposal vendors, if applicable Comply with PC 1417.9 where applicable/required Use of approved/authorized disposal sites
Commentary:
The disposal of hazardous/biohazardous materials falls under a number of local, state, and federal statutes. The California Department of Health Services regulates most disposals. Disposal services, if used, should be qualified and approved to handle, transport, and dispose of biohazardous material. Disposal of biohazardous materials should be in compliance with PC 1417.9. Consult with the fire department, agency bomb squad, and rangemaster when developing protocols for the disposal and destruction of explosives, ammunition, flammables, and pyrotechnics.
6-15
INTENTIONALLY BLANK
6-16
Appendix A
GLOSSARY OF TERMS
Audit
The process of reviewing and evaluating the systems used to locate, track, and account for items of evidence/property in the agencys custody. Biological material recovered from crime scenes commonly appear in the form of hair, tissue, bones, teeth, blood, semen, or other bodily fluids. Biological evidence refers to samples of biological materials or evidence items containing biological material. Materials that contain blood or other potentially infectious materials. These materials include many of those found in biological evidence including: semen, vaginal secretions or any body fluid that is visibly contaminated with blood, and all body fluids in situations where it is difficult or impossible to differentiate between body fluids as well as any unfixed tissue or organ from a human (living or dead) that can be collected at a crime scene and stored. (Occupational Safety & Health Administration, 2011 ) The Commission on Accreditation for Law Enforcement Agencies (CALEA) is a nationally recognized accreditation body for law enforcement agencies. A formal, written procedure to record all individuals who have taken custody of evidence/property from the time it is received to its final disposition. The unwanted transfer of material from another source to a piece of physical evidence. (Department of Justice, Office of Justice Programs, 1999) A secure, temperature-controlled room that is maintained between 60 75F (15.5 24C), with less than 60% humidity. A facility (government or private) that analyzes physical evidence. A location in which (or a person upon whom) a crime may have occurred. Evidence/property in the form cash/currency of any amount or denomination, or items such as travelers checks, negotiable bonds, jewelry, collector items, and any other item determined by the agency to be of potentially high value. The transition from a higher to a lower level of quality. Authorized and approved method of purging evidence/property. The genetic material; a double helix composed of two complementary chains of paired bases, known as nucleotides (National Institute of Justice , 2000); Deoxyribonucleic acid (DNA), often referred to as the blueprint of life, is the genetic material present in the nucleus of cells that is inherited, half from each biological parent. DNA is a chemical substance contained in cells that determines each persons individual characteristics. An individuals DNA is unique excep t in cases of identical twins. Property which may be related to a crime, or which may implicate or clear a person of a criminal charge.
Biological Evidence
Biohazardous Material
CALEA
Chain-of-Custody
Contamination
Cool Room
Evidence
A-1
Evidence Packaging
The manner in which items with potential evidentiary value are wrapped, bagged, or boxed to be preserved, documented, and labeled. (Latta & Bowers, 2010) The agency employee selected and trained to be the lead person responsible for the overall daily operation of the evidence/property function with managerial authority over the routine functions and procedures and direct supervision over the unit staff. The EPM reports directly to the agency head, or a command-level staff member, to communicate evidence/property matters, resolve issues, formulate policy, and receive direction. This position has been previously referred to as the evidence/property controller or supervisor. A form used by law enforcement personnel to document evidence/property placed into custody (see Appendix C). A location dedicated to housing evidence for the purpose of criminal investigations. Can be located in a law enforcement office, a crime lab, a hospital, or a court. The agency employee selected and trained to perform the general duties, assignments, and functions associated with the evidence/property unit. The EPT reports to, and takes direction from, the Evidence/Property Manager. Non-evidentiary property which, after coming into the custody of a law enforcement agency, has been determined to be lost or abandoned and is NOT known or suspected to be connected with any criminal offense. Storing by freezing. Lab freezer storage temperatures are at or below 10C (14F). A High-Efficiency Particulate Air Filter (HEPA) that satisfies U.S. Department of Energy standards of efficiency and removes 99.97% of all particles greater than 0.3 micrometer from the air that passes through. The process of examining and evaluating the safety, cleanliness, functionality, and efficiency related to an agencys evidence/property facility. An accounting of all evidence/property items in an agencys custody. Any agency that enforces the law. This may be a local or state police or federal agencies, such as the Federal Bureau of Investigation or the Drug Enforcement Administration. A long-term storage location must be designated to secure all biological evidence or property items in the custody of the agency for the duration of the time it is held in the property room until the items are diverted, sold, released, or destroyed. The buildings, rooms, and shelves/bins designated for long-term storage must be large enough to hold all evidence and property. Packaging through which liquids or vapors cannot pass (e.g., glass jars, metal cans, and plastic bags). (Department of Justice, Office of Justice Programs, 1999) Container used to house individual items of evidence. Items used to prevent an individuals direct contact with bloodborne pathogens. PPE includes disposable gloves, disposable overalls, disposable shoe covers, lab coats, masks, and eye protection.
Found Property
Frozen HEPA
Inspection
Nonporous Container
A-2
A. Glossary of Terms
Property Destruction
Non-evidentiary property which a law enforcement employee has requested to be destroyed in accordance with proper procedures and agency policies. This term generally applies to weapons and ammunition. A worker responsible for the intake, submission, and/or retrieval of evidence in a property room. The receipt used to document the return of property which had been temporarily checked out of agency custody for investigation, processing, court, or similar reasons. No temperature or humidity control guidelines. Stored between 2C (35F) and 8C (46F) with less than 25% humidity.
Property Officer
Return of Property
Refrigerator Safekeeping
Equipment used to keep an item or group of items cooler than room temperature. Non-evidentiary property which is placed into the custody of a law enforcement agency for temporary protection on behalf of the owner. Typically, a medical instrument or device, or a grooming implement (e.g., syringe, razor blade), that is capable of carrying a pathogen, and transmitting that pathogen via cutting or piercing the skin of the handler. Refers to storage conditions that are monitored to maintain a constant temperature between 15.5C (60F) and 24C (75F) with less than 60% humidity. Storage of evidence from the time collected to reception by property room personnel. For the purposes of this handbook, temporary storage refers to any location that can hold evidence for up to 72 hours. Secure lockers used to temporarily house evidence/property that has been properly packaged and tagged, and is accompanied by an Evidence/Property Record Field Receipt. A file that serves as a reminder and is arranged to bring matters to timely attention; can be manual, (e.g., folders into which copies of property records are placed when an item is temporarily signed out to the lab, court, investigation, etc.) or can be automated as part of a computer application that sets a reminder date that triggers a notification that an action is overdue (e.g., an item has not been returned from court). The process whereby two agency employees verify the condition/amount/description of evidence/property, and in particular, currency/high-value items, prior to packaging and submission.
Sharps
Tickler File
Two-Person Rule
A-3
INTENTIONALLY BLANK
A-4
Appendix B
Business and Professions Code Civil Code Code of Civil Procedure Code of Regulations Evidence Code Family Code Government Code Health and Safety Code Penal Code California Rules of Court United States Code Vehicle Code Welfare and Institutions Code
BPC CC CP CR EC FC GC HS PC CRC US VC WI
B-1
B-2
Destruction Controlled substances/contraband as exhibit ................................................................................. 1417.6 PC Court order ...................................................................................................................................... 11474 HS Large quantities of dangerous substances ...................................................................................... 11479 HS Property with conviction .................................................................................................................. 11473 HS Property without conviction .......................................................................................................... 11473.5 HS Transportation of exempt controlled substances .......................................................................... 66261.4 CR
Destructive Device .............................................................................................................. 18710 18780, 18800 PC Diversion from Adjudicated Cases for Training ...................... ..11367.5 HS Firearms/Weapons .................................................................................... 11370.1, 11550(e) HS / 25850(c)(5) PC Altered marks or number .........................................................................................23900, 23920, 23925 PC Prohibited persons .............................................................................................................. 29800 29875 PC Commission of crime...................................................................................................................... 1417.6 PC Confiscate ............................................................................................................................ 18000, 18250 PC Nuisance ........................................................................................ 19190, 21390, 21590, 25700, 29300 PC Prohibited persons .............................................................................................................. 29800 29875 PC Prohibited weapons............................................................................................................ 2990029905 PC Containers ................................................................................................................................... 11470(c) HS Currency ......................................................................................................................................11470(f) HS Materials and equipment .............................................................................................................11470(b) HS Science equipment: Division for schools .................................................................11473(b), 11473.5(b) HS Written materials, books, or information ...................................................................................... 11470(d) HS
Hypodermic Needle ..................................................................................................................... 41414149.5 BPC Knives ............................................................................................................................................ 20310, 21590 PC Mental Health........................................................................................................................................ 8103(f)(1) WI Narcotics Destruction: Controlled substances......................................................... 11473, 11473.5, 11475, 11476 HS Forfeiture of substances, property, or valuables ............................................................................. 11470 HS Possession: Controlled substances .................................................................................... 11350, 11357 HS Science equipment for education ..................................................................................... 11473, 11473.5 HS
Paraphernalia ............................................................................................................................................ 11364 HS PCP (Large Quantity) ............................................................................................................................. 11479.1 HS Receipt for Property Taken .................................................................................................................... 11488(b) HS Seizure Plants .............................................................................................................................................. 11476 HS Recovery of expenses .................................................................................................................. 11470.1 HS Schedule 1 substances ................................................................................................................... 11475 HS Vehicles ......................................................................................................................................11470(e) HS
Serialized Property ...................................................................................................................................... 537e PC Silencer ...................................................................................................................................................... 17210 PC Sniper Scope ................................................................................................................................................. 468 PC Stun Gun.................................................................................................................................................... 22610 PC Tear Gas .................................................................................................................................................... 22810 PC
B-3
Controlled Substances/Material Seized: Recovery of Expenses ............................................................. 11470.1 HS Restitution to Agency ....................................................................................................................... 1203.1(a)(3) PC Vehicle Lien sale ............................................................................................................................................ 3073 CC Recovery by lien holder (low-value vehicle) ................................................................................. 22851.2 VC Recovery from lien sale ..................................................................................................................... 3074 CC
COUNTERFEITING Destruction: Dies and Plates .......................................................................................................................... 480 PC COURT Controlled Substances (Claim for Third-party Interest in Property Seized) ............................................ 11488.5 HS Motion to Return Property or Suppress Evidence ..................................................................................... 1538.5 PC Notification of Court-held Property .................................................................................................1417.7, 1420 PC Orders Destruction: Narcotics .....................................................................................................11473.5, 11474 HS Exhibits .................................................................................................................................1417, 1417.1 PC Mental health restriction/Authorization Certificate for Firearm ............................................................ 8103 WI Motion to challenge order: 10 days ................................................................................................... 1008 CP Search warrant .................................................................................................................................. 1536 PC Stolen or embezzled property............................................................................................................ 1408 PC
Vehicle/Components Seizure Hearing ....................................................................................................... 10751 VC CURRENCY/VALUABLES Abandoned/Unclaimed Exhibits .............................................................................................................................................. 1420 PC Found .................................................................................................................................. 20802080.3 CC Stolen ................................................................................................................................................ 1411 PC Valuables seized upon conviction ................................................................................................... 11470 HS Disposition of proceeds from sale of forfeited property ................................................................... 11489 HS
Controlled Substances
DECLARATION OF OWNERSHIP Stolen/Embezzled Property .................................................................................................................... 1413(b) PC DESTRUCTION/DISPOSAL Controlled Substances: Controlled substances/paraphernalia .............................................................................................. 11474 HS Large quantities of dangerous substances ...................................................................................... 11479 HS Without conviction ........................................................................................................................ 11473.5 HS
Counterfeiting Dies, Plates, Etc. .................................................................................................................... 480 PC Cremated Remains (Human) ....................................................................................................................... 7104 HS Destructive Devices .......................................................................................................................18710, 18800 PC
B-4
Firearms/Weapons .................................................................................................................................... 34000 PC Nuisances ........................................................................ 18000, 19190, 21390, 21590, 25700, 29300(a) PC Official use no longer needed .......................................................................................................... 34005 PC
Lottery/Gambling Devices ........................................................................................................................... 335a PC Machine Guns............................................................................................................................................ 32750 PC Obscene Material ........................................................................................................................................... 312 PC PCP (Large Quantity)............................................................................................................................. 11479.1 HS Unclaimed Property .....................................................................................................................2080.4, 2080.6 CC Vehicles/Components ................................................................................................................................ 10751 VC DISCOVERY Effect of Discovery ....................................................................................................................................... 1054 PC Exclusive Means, Procedures................................................................................................................... 1054.5 PC DISPOSITION Explosives ................................................................................................................................................. 12355 HS Firearms/Weapons Funds Sale of forfeited property ................................................................................................................. 11489 HS Sale proceeds ................................................................................................................................. 11495 HS Destruction requirements ................................................................................................................ 34000 PC DOJ notification requirement ............................................................................................................ 34010 PC Firearms to crime lab ............................................................................................................. 34005(b)(2) PC Nuisances ........................................................................................................................................ 25700 PC
Identification Marks ............................................................................................................................ 537e, 1413 PC Narcotics Liens on seized property .............................................................................................................. 11488.6 HS Property: Seized.............................................................................................................................. 11495 HS Property: Third-party interest or forfeiture .................................................................................... 11488.5 HS
Search Warrant ............................................................................................................................................ 1536 PC Vehicle Lien holder cost recovery ........................................................................................................... 22851.12 VC Lien sale proceeds ............................................................................................................................ 3073 CC Low valued .................................................................................................. 22851.10, 22851.2, 22851.8 VC Numbers removed........................................................................................................................... 10751 VC
DIVERSION/DELIVERY Agency Use Found or saved: Unclaimed ..............................................................................................2080.4, 2080.6 CC Stolen: Unclaimed ............................................................................................................................. 1411 PC Firearms/Weapons Agency: Law enforcement use ........................................................................................... 34005(b) PC Firearms: Military use ............................................................................... 34005(a)(1), 34005(c)(2) PC Bicycles/Toys .................................................................................................................................................. 217 WI
B-5
Stolen/Embezzled Property
DOMESTIC VIOLENCE Liability: Officer (Good Faith Actions) ......................................................................................................... 18500 PC Weapons Court-ordered retention .................................................................................................................. 6389(f) FC Disposal process ............................................................................................................................. 18415 PC Prior cases/holding of evidence.................................................................................................... 1109(e) EC Receipt/seizure................................................................................................................................ 18255 PC Stolen .............................................................................................................................................. 18270 PC Time-frame for holding ................................................................................................................18265(c) PC Unclaimed ....................................................................................................................................... 18275 PC
EMBEZZLED PROPERTY (see Stolen Property) EMPLOYEE IN CHARGE OF PROPERTY SECTION DMV Confidentiality ................................... 1808.4(22) VC Liability ........................................ 1413(d), 18500 PC EVIDENCE Admissibility: Relevant ........................................................................................................................... 350, 351 EC Defined........................................................................................................................................................... 140 EC Retaking: Illegal Attempt to Obtain Evidence from Officer ............................................................................. 102 PC EXPLOSIVES Disposal ..................................................................................................................................................... 12355 HS Return: Petition ..............................................................................................................................12353, 12354 HS Storage ...................................................................................................................................................... 12353 HS FIREARMS/WEAPONS Assault Weapons Definition ................................................................................................................ 30510, 30515, 30710 PC Possession ......................................................................................................................................30605 PC Relinquishment.................................................................................................................................30605 PC Nuisance .........................................................................................................................................30800 PC
B-6
Delivery Lawful owner ................................................................................................................................18005(b) PC Military agency ............................................................................................................................ 34005(a) PC Destructive devices ......................................................................................................................... 19000 PC Exhibit in criminal action .................................................................................................................. 34000 PC Machine guns .................................................................................................................................. 32750 PC Nuisances: Other weapons ............................................................................................................. 18010 PC Conviction ....................................................................................................................................... 29805 PC Federal laws ............................................................................... 18 [921(a)(33)(A), 922(d)(9), 922(g)(9) US Firearms storage fees ................................................................................................................... 6389(e) FC Petition for destruction .................................................................................................................... 18400 PC Relinquish firearms ....................................................................................................................... 6389(c) FC Restraining orders ........................................................................................................................... 29825 PC
Domestic Violence
Eligibility: Personal Firearms Eligibility Check ........................................................................................... 30105 PC Exhibit: Use in Commission of Crime ........................................................................................................ 1417.6 PC Found Firearms Minors BB guns: Furnish to minor ............................................................................................................... 19915 PC Sale of BB device ............................................................................................................................ 19910 PC ATF: Trace firearm used in crime (Crime Firearms, used in) ....................................................... 11108.3 PC DOJ for firearm used in crime ......................................................................................................... 11108 PC Retention or destruction .................................................................................................................. 34010 PC Certification ...................................................................................................................................... 32005 PC Official use ......................................................................................................................... 34005(b) PC Sale .............................................................................................................................................18005(a) PC Firearm storage fees ........................................................................................................................ 33880 PC Return to finder ............................................................................................................................ 16960(i) PC DOJ notification ............................................................................................................................... 11108 PC Serial number restoration plan ..................................................................................................... 11108.9 PC Prohibition and return ............................................................................................................... 81008103 WI
Notification
Retention
Short-Barreled Shotguns/Rifles: Permit for Use as Props.......................................................................... 33300 PC Transfer of Firearm from Prohibited Person .............................................................................................. 29810 PC Unclaimed Firearms: Disposition ................................................................................................... 18275, 34000 PC Violent Use of Firearm: Offenses ............................................................................................................... 23515 PC FOUND PROPERTY Abandoned ............................................................................................................................................... 2080.7 CC Affidavit ..................................................................................................................................................... 2080.1 CC
B-7
Restoration to Owner ............................................................................................................................... 2080.2 CC Serialized/Non-Serialized Property: Report to DOJ.................................................................................... 11108 PC Storage Costs: Agency ........................................................................................................... 2080.1(b), 2080.2 CC GAMBLING DEVICES Antique Slot Machines ................................................................................................................................ 330.7 PC Destruction/Notice of Intent to Destroy......................................................................................................... 335a PC HEARINGS Controlled Substances: Seized property ............................................................................................................ 11488.1, 11488.5 HS Third-party interest ....................................................................................................................... 11488.5 HS
Explosives ................................................................................................................................................. 12353 HS Firearms/Weapons Mental health ................................................................................................................................ 8102, 8103 WI Pawnbrokers/Second-Hand Dealers ....................................................................................................... 21647 BPC Stolen Property ........................................................................................................................................ 1413(c) PC Vehicles: Lien sale ............................................................................................................................................ 3071 VC Low-valued ................................................................................................................................... 22851.8 VC Post-seizure .................................................................................................................................... 10751 VC Storage ............................................................................................................................................ 22852 VC
IDENTIFICATION NUMBERS Altered/Removed: Property ............................................................................................................................................. 537e PC Vehicles/components ...................................................................................................................... 10751 VC DOJ: Firearms Destruction or agency retention .............................................................................................. 34010 PC Firearm history .................................................................................................................... 11108.3 PC Sheriff: Release for academy training................................................................................ 34005(d) PC Serialized/Uniquely Marked Property ......................................................................................................... 11108 PC Notice to owner of stolen serialized property ................................................................................ 11108.5 PC
Requirements/Notifications
B-8
INVENTORY Annual County Property ............................................................................................................................. 24051 GC LIENS (see Vehicles) LOTTERY DEVICES (see Gambling Devices) MENTAL HEALTH Weapons Hearing .................................................................................................................................... 8102, 8103 WI Prohibition Giving weapon to mental patient ............................................................................................... 8101 WI Patient prohibition (5 years) ...................................................................................................... 8103 WI MONEY (see Currency/Valuables) ) NOTICES Auction: Found, Unclaimed, Perishable, or Saved Property ........................................................2080.4 2080.6 CC Controlled Substances Sale of seized property ................................................................................................................ 11488.6 HS Third-party interest in seized property .......................................................................................... 11488.5 HS ATF: Trace of firearm used in crime ............................................................................................. 11108.3 PC Department of Health Services: Firearm Injury Report (Juvenile). .................................................. 23685 PC DOJ Agency recovery of firearms................................................................................................... 11108 PC Destruction/retention of firearms ............................................................................................ 34010 PC Firearm acquired by operations of law ........................................................................27875, 27870 PC Serial number restoration plan ............................................................................................ 11108.9 PC Sheriff: Use of weapons for academy/training (AFS) .................................................... 34005(d)(2) PC Owner: Notice prior to destruction of stolen ................................................................................18005(d) PC Finder affidavit........................................................................................................................... 2080.1(a) CC Value over $250 ........................................................................................................................ 2080.3(a) CC Found Property
Firearms/Weapons
Gambling Devices ........................................................................................................................................ 335a PC Serialized/Uniquely Marked Property ......................................................................................................... 11108 PC Notice to owner of stolen serialized property ............................................................................... 11108.5 PC Owner: Return to identifiable owner .................................................................................................. 1411 PC Ownership claim: Person from whom property was taken ................................................................ 1413 PC Pawnbroker ................................................................................................................................... 21647 BPC DMV Disposal of low-valued vehicle to dismantler ..................................................................... 22851.10 VC Lien holder notification (low-valued vehicle) ........................................................................ 22851.8 VC Removal of low-valued vehicle ............................................................................................ 22851.2 VC Stolen/Embezzled Property
Vehicles
B-9
Machine Guns ............................................................................................................................................ 32750 PC Weapons Classified as Nuisances ............................................................................................................. 18010 PC OBSCENE MATERIALS Destruction upon Conviction .......................................................................................................................... 312 PC PAYMENT Found Property Finder: Cost of publication (property over $250 value) .............................................................. 2080.3(a) CC Storage costs .................................................................................................... 2080, 2080.1(b), 2080.2 CC
Pawnbroker: Cost Recovery/Surrender of Stolen Property ..................................................................... 21647 BPC PHOTOGRAPHS Controlled Substances Large quantities/Hazardous........................................................................................................ 11479(b) HS PCP (large quantities) .........................................................................................................11479.1(a)(2) HS Toxic/hazardous introduced in court .......................................................................................... 1417.3(b) PC
Exhibits ..................................................................................................................................................... 1417.7 PC Stolen/Embezzled: Notification upon Release to Owner ........................................................................ 1413(b) PC RECORDS/FORMS/REPORTS Controlled Substances, Materials, or Property Receipt requirement ........................................................................................................................ 11488 HS Large quantities/hazardous (samples, photographs, court orders) ..................................11479 / 11479.1 HS Money: Unclaimed exhibits................................................................................................................ 1420 PC Photographic record of exhibits .................................................................................... 1417.3(a), 1417.7 PC
Court Clerk
Firearms/Weapons: Delivery to Military ................................................................................................. 34005(a) PC Found Property: Affidavit ........................................................................................................................... 2080.1 CC Reports: Misdemeanors/Felonies: Notice to DOJ ...................................................................................... 11107 PC Search Warrant: Receipt .............................................................................................................................. 1535 PC Serialized/Uniquely Marked Property: Notice to DOJ ................................................................................ 11108 PC Stolen/Embezzled Property Photographic record ..................................................................................................................... 1413(b) PC Receipt to person property taken from .............................................................................................. 1412 PC Record of property ........................................................................................................................ 1413(a) PC
B-10
Vehicle Storage: Notice to DOJ ................................................................................................................... 22853 VC Lien: DMV prescribed forms ............................................................................................................ 3067.1CC Lien satisfaction: Notice to DMV .................................................................................................. 22851.6 VC
REGULATIONS (ADOPTING) Found/Saved Property: Public Agency ..................................................................................................... 2080.6 CC Unclaimed Property Local legislative body ..................................................................................................................... 2080.4 CC Public agency ................................................................................................................................. 2080.6 CC
RELEASE (see Return and Release) REPORTS (see Records/Forms) RETENTION FOR OFFICIAL USE Firearms for Official Duties .................................................................................................................... 34005(b) PC Unclaimed Property Exhibits ................................................................................................................................. 1417.5(c)(2) PC Currency................................................................................................................................... 1420 PC Found .......................................................................................................................2080.4, 2080.6 CC Stolen ....................................................................................................................................... 1411 PC Uncontaminated science equipment for schools .....................................................11473(b), 11473.5(b) HS
RETURN AND RELEASE Controlled Substances Lawfully possessed ..................................................................................................................11473.5(a) HS Seized property ............................................................................................................................ 11488.5 HS
Explosives .................................................................................................................................... 12353, 12354 HS Firearms/Weapons Mental health hold .................................................................................................................... 8102, 8103 WI Stolen weapon: Notification to owner prior to destruction ........................................................... 18005(d) PC Used in crime without owners knowledge .................................................................................. 18005(d) PC
Found Property ............................................................................................................................2080.1, 2080.2 CC Motion to Return Property: Defendant ...................................................................................................... 1538.5 PC Pawnbroker Claim to unclaimed stolen property ................................................................................................... 1411 PC Stolen property held ............................................................................................................. 21647 BPC Stolen/Embezzled Property to Owner ............................................................................................... 1408, 1411 PC Declaration of ownership ............................................................................................................... 1413(b) PC Impounded on hit and run investigation .......................................................................................... 22655 VC Owners interest: Vehicle possessed by lienor ............................................................................... 3071.5 CC Stored ............................................................................................................................................. 22853 VC Vehicles
B-11
Exhibits: Disposition .................................................................................................................................. 1417.5 PC Firearms/Weapons ................................................................................................................................ 18005(a) PC Found/Saved: Unclaimed ............................................................................................................ 2080.4, 2080.6 CC Advertisement Auction .................................................................................................................... 2080.4 2080.6 CC Value over $250 ............................................................................................................... 2080.3(a) CC Legislative body: Adopted regulations ............................................................................................ 2080.4 CC Perishables................................................................................................................................ 2080.5(1) CC Public agency: Adopted regulations ............................................................................................... 2080.6 CC Public employee: Finder ................................................................................................................. 2080.3 CC
Stolen/Embezzled: Unclaimed .................................................................................................................... 1411 PC Vehicle Identification number altered or removed ........................................................................................ 10751 VC Lien sale Application ................................................................................................................................ 3071 CC Cost recovery by lien holder ................................................................................................ 22851.2 VC Lien sale proceeds ................................................................................................................... 3073 CC Recovery from lien sale ............................................................................................................ 3074 CC Vehicle value $4000 or less ...................................................................................................... 3072 CC STOLEN/EMBEZZLED PROPERTY Agency Use of Unclaimed ............................................................................................................................ 1411 PC Disposition ................................................................................................................................................... 1407 PC Firearms/Weapons Destruction of stolen firearms ...........................................................................................................34000 PC Return to owner ............................................................................................... 18270, 18005(b), 18005(d) PC Claim to unclaimed stolen property ................................................................................................... 1411 PC Stolen property held ........................................................................................................................ 21647 BP Declaration of ownership/Photographs requirement..................................................................... 1413(b) PC Ownership claim: Person from whom property was taken ............................................................ 1413(b) PC Photographic record ..................................................................................................................... 1413(b) PC Property in custody of court ............................................................................................................... 1409 PC
Pawnbroker
Return to Owner
B-12
Property in custody of peace officer .................................................................................................. 1408 PC Return by order of the court .............................................................................................................. 1410 PC
Receipt to Person Property Taken From...................................................................................................... 1412 PC Record of Property ................................................................................................................................... 1413(a) PC Sale of Unclaimed ........................................................................................................................................ 1411 PC Serialized Property: Notice to Owner ...................................................................................................... 11108.5 PC STORAGE Explosives: Return of Seized ....................................................................................................... 12353, 12354 HS Found Property: Reasonable Costs Paid for Storage .................................................... 2080/2080.1(b), 2080.2 CC Stolen/Embezzled: Costs for Storage ...................................................................................... 1408, 1409, 1411 PC Vehicles ......................................................................................................................................... 22850 22854 VC TIME REQUIREMENT Controlled Substances Affidavit with court: Large quantities/dangerous substances destruction ....................................11479(d) HS Affidavit with court: PCP (large quantity) ............................................................................. 11479.1(3)(b) HS Claimant on forfeiture property seized ......................................................................................... 11488.5 HS Return of seized property/non-forfeiture....................................................................................... 11488.2 HS
Currency: Possession of District Attorney or Court Clerk............................................................................. 1420 PC DOJ Reports .................................................................................................................................. 11107, 11108 PC Exhibits Disposition .......................................................................................................... 1417.1, 1417.5, 1417.7 PC Instruments used in the commission of crime ................................................................................ 1417.6 PC
Explosives: Return to Petitioner .................................................................................................... 12353, 12354 HS Firearms/Weapons Convicted felon ...................................................................................................................... 29800(a)(1) PC Convicted of certain misdemeanors ................................................................................................ 29805 PC Destruction: Unclaimed firearm ....................................................................................................... 34000 PC Domestic violence Petition for holding by agency ................................................................................................ 18400 PC Temporary holding by agency ................................................................................................ 18250 PC Unclaimed .............................................................................................................................. 18275 PC Nuisances ........................................................................................................................... 18010, 18275 PC Finder claim.................................................................................................................................... 2080.3 CC Owner ............................................................................................................................................ 2080.2 CC Found Property ............................................................................................................................2080.2 2080.6 CC
Gambling Devices: Destruction ................................................................................................................... 335a PC Inventory: County Property ........................................................................................................................ 24051 GC Mental Health Hearing for weapon destruction ......................................................................................................... 8102 WI Prohibition for committed persons ...................................................................................................... 8103 WI
Motion by Defendant to Return Property................................................................................................... 1538.5 PC Pawnbroker: Property Hold Placed by Agency .......................................................................................... 21647 BP
B-13
Vehicles (see Vehicles: Controlled Substances) TOYS/BICYCLES Unclaimed: Use in Programs to Prevent Juvenile Delinquency ...................................................................... 217 WI UNCLAIMED PROPERTY Bicycles/Toys .................................................................................................................................................. 217 WI Exhibits ................................................................................................................................................ 1417.5(c) PC Currency ............................................................................................................................................ 1420 PC Found .......................................................................................................................................... 2080.4, 2080.6 CC Stolen ........................................................................................................................................................... 1411 PC VEHICLES Controlled Substances Forfeiture hearing on vehicles used to transport .......................................................................... 11488.5 HS Return of property ........................................................................................................................ 11488.2 HS Seizure of vehicle used in narcotics crime................................................................................. 11470(e) HS
Identification Number Altered or Removed ................................................................................................ 10751 VC Impound: Hit and Run Investigation ............................................................................................22655, 22655.5 VC Liens Application for sale ............................................................................................................................ 3071 CC Lien holder cost recovery ........................................................................................................... 22851.12 VC Lien sale: Proceeds ........................................................................................................................... 3073 CC Lien satisfaction: Notice to DMV ................................................................................................... 22851.6 VC Lien holder notification (low-valued vehicle) ................................................................................. 22851.8 VC Loss through trick, fraud, or device .......................................................................... 22852.5 VC / 3070 CC Notice to DMV ................................................................................................................................ 3067.1 CC Recovery by lien holder (low-valued vehicle) .............................................................................. 22851.2 VC Recovery from lien sale ..................................................................................................................... 3074 CC Service .............................................................................................................................................. 3068 CC Vehicle value $4000 or less............................................................................................................... 3072 CC Vehicle storage................................................................................................................................ 22852 VC No owner notification .............................................................................................................. 22853 VC Low-Valued Vehicle Disposal to dismantler ................................................................................................................ 22851.10 VC Disposition ........................................................................................................... 22851.2, 22851.8 VC Notice to DOJ of removal .................................................................................................... 22851.2 VC Mobile homes: Non-applicable ....................................................................................................... 3067.2 CC Owners interest: Vehicle possessed by lienor ............................................................................... 3071.5 CC Storage Notice to DOJ ......................................................................................................................... 22853 VC Notice to owner ...................................................................................................................... 22852 VC
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VIDEO/DIGITAL MEDIA Mobile Video System Tapes ................................................................................................................... 34090.6 GC Video Digital Media ........................................................................................................................... 1550, 1553 EC
LOCAL ORDINANCES Many jurisdictions have created local ordinances to further direct the proper handling of evidence/ property when the scope of the governing code needs further specificity, such as:
Medical Waste Management Firearms Storage Fees Diversion of Unclaimed Property to Programs which Prevent Juvenile Delinquency Records Retention (Body-worn Video Cameras, In-car Cameras)
Ensure all local ordinances refer to the appropriate state and federal statutes within the policies. MEDICAL WASTE MANAGEMENT The California Health and Safety Code (HS 117605) allows local ordinances to regulate infectious waste, providing the ordinances meet or exceed the state regulations to ensure statewide standards. Each agency should research its respective city and/or county requirements in order to ensure compliance in this area as required. CONFERRING WITH LEGAL COUNSEL ON POLICY When the governing legal codes, ordinances, and policies contain gray areas, or areas of conflict or contradiction, an agency must evaluate the laws and adjust its policies and procedures to acquire the necessary compliance. If the agency leadership is unsure about its authority to make policy, or there is uncertainty regarding the overall compliance with federal, state, and local laws and ordinances, the agency should consider conferring with its legal representatives to verify the legal soundness of policy, or request that a county or municipal regulation be created allowing the agency to handle the evidence/property issue as it believes appropriate. Areas for consideration in this matter might be:
Perishables and Open Containers Retention/Release of Prescription Medication/Medical Marijuana Photo and Release Policy Found Firearms Syringe Disposal
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Appendix C
SAMPLE FORMS
PURPOSE The following pages contain various examples of forms pertinent to the evidence/property function. This list is NOT all-inclusive, and agencies are urged to create, adapt, or amend forms as necessary to best serve agency needs and remain in compliance with their respective county crime labs and district attorneys offices. Agency forms should be reviewed annually for relevance and compliance. An additional and expanded list of forms can be located at the California Association for Property and Evidence (CAPE) website at www.cape-inc.us.
Form # 1 2 3 4 5 6 7 8 9 10 11 12 13A 13B 14 15 16 17 18 19 20 Page Evidence/Property Record Field Receipt ............................................................... C-3 Evidence/Property Record (with Bar Coding Option) ................................................ C-5 Property Report/Receipt (with Supplemental Sheet) ................................................ C-7 Found Property Affidavit.......................................................................................... C-11 NOTICE: Regarding Firearm or Other Deadly Weapon Confiscation California Penal Code 18400 ................................................................................. C-13 NOTICE: Regarding Firearm or Other Deadly Weapon Confiscation Welfare and Institutions Code 5150 Deadly Weapon Receipt ................................ C-15 Letter of Notification (Biological Material) Penal Code Section 1417.9 .................................................................................... C-17 Property Release Notification.................................................................................. C-19 MEMORANDUM: Evidence Correction Notice........................................................ C-21 MEMORANDUM: Notice to Supervisor ................................................................... C-23 Evidence/Property Tracking Record ....................................................................... C-25 MEMORANDUM: Evidence Not Returned from Court ............................................ C-27 Chain of Custody (Layout Option 1) ....................................................................... C-29 (Layout Option 2) ....................................................................... C-31 Currency Envelope ................................................................................................. C-33 Narcotics Envelope ................................................................................................. C-35 Evidence/Property Transfer Form ........................................................................... C-37 Property Release Authorization Authorized Disposition on Side 2 ...................... C-39 Property Release Receipt ....................................................................................... C-41 Property Invoice Receipt ......................................................................................... C-43 Evidence/Property Storage Facility Access Log ..................................................... C-45
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C. Sample Forms
FORM 1 Side 1
CASE NO.
LG MS SUPP
CITY
ST
ZIP
REPORTED/ RECEIVED:
am pm am pm
FOUND PROPERTY CLAIM Notify finder if not claimed within 90 days NO CLAIM Finder does not wish to claim
F = Finder V = Victim
DATE OF BIRTH
Owner Officer
O = Owner
X = Other
PH-HOME PH-WORK ST PH-HOME ZIP
JUV
CITY PH-WORK ST ZIP
JUV
CITY
JUV
CITY
JUV
CITY CEN
EVIDENCE/PROPERTY Describe in detail (provide make, model, color, size, condition, etc.)
ITEM # QTY ITEM DESCRIPTION SERIAL NUMBER ITEM # QTY ITEM DESCRIPTION SERIAL NUMBER ITEM # QTY ITEM DESCRIPTION SERIAL NUMBER FCN FCN FCN
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SIDE 2
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C. Sample Forms
FORM 2
EVIDENCE/PROPERTY RECORD
WITH BAR CODING OPTION
RECEIVED BY CASE NUMBER LAB NUMBER OFFICER ID NUMBER INCIDENT TYPE DATE AND TIME SEIZED DATE TIME
am pm
am pm
ID NUMBER
FOUND SAFEKEEPING
LOCATION
SUSPECTS List ALL suspects; (provide full name) 1) 2) 3) CITIZEN CODE Enter applicable code below:
CODE NAME CITY
DATE OF BIRTH
INDICATE:
ADDRESS REMARKS
PREPROCESS
COMP ENTRY
OWNER CLEAR
CLEAR GUN
SEND LETTER
SUPV REVIEW
CLEAR GUN
CLEAR CASH
CLEAR COMP
CLEAR LETTER
DISPO EVID
COURT ORDER
SUPV DATE
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C. Sample Forms
FORM 3 Side 1
PROPERTY REPORT/RECEIPT
XXX DEPARTMENT/OFFICE
TYPE OF INCIDENT VICTIM DATE OF BIRTH SEX RACE FILE NUMBER LOCATION STREET ADDRESS CITY ST ZIP DATE TIME
am pm
Evidence
FINDER DATE OF BIRTH OWNER DATE OF BIRTH
Safekeeping
Destruction
PHONE ST PHONE ST
Other
ZIP
ZIP
PROPERTY TAKEN INTO CUSTODY AT: BY OFFICER(S) Last Name, First Name 1) 2)
DATE
TIME
EVIDENCE/PROPERTY TECHNICIAN
FIREARMS: In those cases where Xxx Department has confiscated a firearm(s) or other deadly weapon(s) into custody pursuant to PC 18400, a petition may be initiated in the Superior Court within 60 days of seizure. (An ex parte petition may be filed to extend the time if necessary.) In those instances where a petition is filed, the Superior Court will determine whether the firearm(s) or other deadly weapon(s) should be returned. When a petition is not filed, the Evidence/Property Unit shall obtain a Department of Justice firearms clearance and an authorization for release of the weapon(s) from the assigned case agent. Under no circumstances will a weapon be released before 5 business days have passed. Upon receipt of the clearance and authorization for release, the Evidence/Property Unit will notify the owner by mail to call for an appointment. Inquiries regarding the status of the potential release of weapon(s) may be directed to the Xxx Agency Evidence/Property Unit by calling (###) ###-####. WC 8102 mandates law enforcement personnel confiscate weapons from persons detained under the provisions of WC 5150. Pursuant to WC 8102, the health care facility must notify the detained individual of the procedure for return of the weapons. (See reverse side for release instructions.)
DATE ISSUED
OWNER NOTIFIED BY
Property Released
ITEM NUMBER RELEASED BY RECEIVED BY ADDRESS (City, State) DATE TIME
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When evidence items are ready to be released, you will be notified by mail. It is your responsibility to notify DMV of address changes. Property will be held for 15 days from the date the notification is mailed and if unclaimed, the property will be disposed of or destroyed in the manner prescribed by law. STOLEN OR EMBEZZLED PROPERTY If criminal charges are filed you may ask the court that hears the case to review the decision of this department concerning return of property. SAFEKEEPING Civil Code 2080.10(a) Items will be held for 60 days. If the owner is unable to retrieve the property, the owner must notify us in writing to hold the property and name an authorized person. That person will make an appointment with the Evidence/Property Unit to retrieve the property. Items not claimed within 60 days will be disposed of or destroyed in the manner prescribed by law. SEARCH WARRANT Penal Code 1536 Penal Code 1536 requires a court order to release property held by a search warrant. A certified copy of the court order shall be submitted to front counter personnel at the Location/Address. The responsible case agent has 15 days to respond to the court order and may authorize the release of property. Contact the Evidence/Property Unit regarding returning of property seized by calling (###) #######. FOUND PROPERTY Civil Code 2080 Found property will be held for 90 days. If at the end of the 90 days the property is not claimed or returned to the rightful owner, the finder may claim the found property by calling (###) #######. FIREARMS Penal Code 18250, 18400 NOTE: Firearm seizures require separate receipts for each owner. FIREARMS: In those cases where Xxx Department has confiscated a firearm(s) or other deadly weapon(s) into custody pursuant to Penal Code 18400, a petition may be initiated in the Superior Court within 60 days of seizure. (An ex parte petition may be filed to extend the time if necessary.) In those instances where a petition is filed pursuant to Penal Code 18400, the Superior Court will determine whether the firearm(s) or other deadly weapon(s) should be returned. When a petition is not filed, the Property Unit shall obtain a Department of Justice firearms clearance and an authorization for release of the weapon(s) from the assigned case agent. Under no circumstances will a weapon be released before 5 business days have passed. Upon receipt of the clearance and authorization for release, the Property Unit will notify the owner by mail to call for an appointment. Inquiries regarding the status of the potential release of weapon(s) may be directed to the Xxx Department Property Unit by calling (###) #######. Welfare and Institutions Code 8102 mandates law enforcement personnel confiscate weapons from persons detained under the provisions of Welfare and Institutions Code 5150. Pursuant to Welfare and Institutions Code 8102, the health care facility must notify the detained individual of the procedure for return of the weapons. RECEIPT RECEIVED BY ____________________________________________ ISSUED BY _______________________________________________________
Property is released by appointment only Hours: 8:00 am 4:00 pm, Monday thru Friday
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C. Sample Forms
FORM 3 Supplemental Sheet
am pm
DESCRIPTION OF ITEMS Enter one item per line; include serial number when available. PROPERTY LOCATION RELEASE DISPOSITION
PROPERTY RELEASED (continued) ITEM NUMBER RELEASED BY RECEIVED BY ADDRESS (City, State) DATE TIME
VIA
TIME
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C. Sample Forms
FORM 4
CASE # ______________________ ITEM # _______________________ In accordance with Sections 2080.1, 2080.2, and 2080.3, of the California Civil Code, the following information is furnished about property I found with a value of one hundred dollars ($100) or more: (Please print) Name of Finder ___________________________________________________________ Address _________________________________________________________________ City _________________________________ St ______ Zip _______________ Contact Number ( ) _____________________
Where and how was the property found or saved, and describe condition: __________________________________________________________________________________ __________________________________________________________________________________ Date / Time Property Was Found ________________________________ / _____________ am pm Name of Owner (if known) _____________________________________________________________ Address ___________________________________________________________________________ City _____________________________________________ St _____ Zip ________________ Contact Number (________) _____________________ I certify that I have not secreted, withheld, or disposed of any part of the property. I also understand that if the owner does not appear within 90 days, I may claim the above property under the following condition: Check applicable box:
If the property is valued at one hundred dollars ($100) but not more than two hundred and fifty dollars ($250), and no owner appears and proves ownership within 90 days, I request to be notified so that I may claim the property. If the property is valued at two hundred and fifty dollars ($250) or more and no owner appears and proves ownership within 90 days, the finder shall cause a notice of the property to be published in a newspaper of general circulation. If, after 7 days, no owner appears and proves ownership to the above property, the finder may claim the property with proof of publication. I do not wish to claim ownership to this property.
NOTE: The California Penal Code restricts Law Enforcement from releasing found firearms to the finder. Signature _______________________________________________ Date ________________________
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C. Sample Forms
FORM 5
NOTICE
REGARDING FIREARM OR OTHER DEADLY WEAPON CONFISCATION California Penal Code Sections 18250, 18255, 18265, 18400 DATE TO FROM _______________________ _______________________________________________ _______________________________________________ CASE # _____________________ ITEM # _____________________
SUBJECT _______________________________________________
Pursuant to California Penal Code 18400, please be advised of the following: In those cases in which a law enforcement agency has reasonable cause to believe that the return of a firearm or other deadly weapon would be likely to result in endangering the victim or the person reporting the assault or threat, the agency shall advise the owner of the firearm or other deadly weapon, and within 60 days of the date of seizure, initiate a petition in Superior Court to determine if the firearm or other deadly weapon should be returned. The law enforcement agency may make an ex parte application stating good cause for an order extending the time to file a petition. Including any extension of time granted in response to an ex parte request, a petition must be filed within 90 days of the date of seizure of the firearm or other deadly weapon. The petition, if filed, will contain details as to how you must respond to the court clerk if you request a hearing concerning the return of your firearm or other deadly weapon, and notice that if you do not respond to any such petition, a default order forfeiting the confiscated firearm or other deadly weapon will result. The notice will be sent to you at your known address at the time of your detention or apprehension. If this agency does not file a petition within 60 days, unless good cause otherwise is shown, we are required to make a weapon available for return. Sincerely, __________________________________________________ Chief / Sheriff __________________________________________________ By __________________________________________________ Title
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C. Sample Forms
FORM 6
NOTICE
REGARDING FIREARM OR OTHER DEADLY WEAPON CONFISCATION Welfare and Institutions Code 5150 Deadly Weapon Receipt Pursuant to Welfare and Institutions Code 8102, please be advised of the following: When a person detained for examination of his or her mental condition is found to own, possess, or control a firearm or other deadly weapon, that firearm or other deadly weapon must be confiscated by the detaining law enforcement agency or peace officer, who is to keep custody of the firearm or other deadly weapon. When following the examination of your mental condition, an individual in charge of the mental health facility where you are examined will notify the confiscating agency that you have been so released. We will have 30 days following your release without further judicial commitment, unless we can show good cause otherwise, to file a petition in the Superior Court for a hearing to determine whether the return of your firearm or other deadly weapon would be likely to result in endangering you or anyone else, and we are required to send a notice to you advising you of your right to a hearing on this issue if we file that petition. The petition, if filed, will contain details as to how you must respond to the court clerk if you request a hearing concerning the return of your firearm or other deadly weapon, and notice that if you do not respond to any such petition, a default order forfeiting the confiscated firearm or other deadly weapon will result. The notice will be sent to you at your last known address at the time of your detention or apprehension If this agency does not file a petition within 30 days of your release, unless good cause otherwise is shown, we are required to make the weapon available for return.
I received a copy of the above notice on _________________________, 20___, at the time my firearm or other deadly weapon was confiscated. ___________________________________ Case Number ___________________________________________ Signature of Detainee
I hereby certify that I gave a copy of the above notice to the detainee, _____________________________, at _________ am pm on ______________________________, 20___, at such time as I confiscated the following firearm or other deadly weapon from ___________________________________. Description of weapon(s): _____________________________________________________________________________________ _____________________________________________________________________________________ Signature of Detaining Peace Officer ____________________________________ Print Name I.D. Number __________________________________________ Date
This box has been checked by the detaining peace officer to indicate that the detainee is unable or unwilling to sign.
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C. Sample Forms
FORM 7
LETTER OF NOTIFICATION
Penal Code Section 1417.9 (Biological Material)
[Date] [Addressee] [Address] [City, State, Zip] RE: NAME OF CASE: Xxx NAME OF COURT: Xxx LAW ENFORCEMENT AGENCY NAME: Xxx CASE NUMBER: #########
PLEASE TAKE NOTICE that, in accordance with Penal Code Section 1417.9, subdivisions (a) and (b), any biological material secured in connection with the above-entitled case will be disposed of within 30 days of ___________________________, the date this notification was sent, unless this notifying agency received any of the following: I. A motion filed pursuant to Penal Code Section 1405. However, upon filing of that application, the Xxx Department will retain the material only until the time that the courts denial of the motion is final. A request under penalty of perjury that the material not be destroyed or disposed of because the declarant will file within 180 days a motion for DNA testing pursuant to Penal Code Section 1405 that is followed within 180 days by a motion for DNA testing pursuant to Penal Code Section 1405, unless a request for an extension is requested by the convicted person and agreed to by the Xxx Department. A declaration of innocent under penalty of perjury that has been filed with the court within 180 days of the judgment of conviction or July 1, 2002, whichever is later. However, the court shall permit the destruction of the evidence upon a showing that the declaration is false or there is no issue of identity that would be affected by additional testing. The convicted person may be cross-examined on the declaration at any hearing conducted under Penal Code Section 1417.9 or on an application by or on behalf of the convicted person filed pursuant to Penal Code Section 1405.
II.
III.
All other non-biological property taken as evidence under the above case will be disposed of ___________________________ unless claimed by the named suspects or their designated party
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C. Sample Forms
FORM 8
XXX DEPARTMENT
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C. Sample Forms
FORM 9
EVIDENCE/PROPERTY UNIT
MEMORANDUM
EVIDENCE CORRECTION NOTICE
DATE TO FROM CR# ___________________________ ________________________________________ ________________________________________ ________________________________________
Property report does not match with evidence/property submitted. No property tag. Classification unclear. Lack of information on Evidence/Property Report. Evidence/Property Report not received. Other: _____________________________________________________________________
Comments: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________
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C. Sample Forms
FORM 10
EVIDENCE/PROPERTY UNIT
MEMORANDUM
NOTICE TO SUPERVISOR
DATE TO FROM SUBJECT _________________________ ______________________________________ ______________________________________ NOTICE TO CORRECT EVIDENCE/PROPERTY SUBMITTED TO EVIDENCE/PROPERTY UNIT
On _______________________, 20___ Officer(s) _________________________________________ ________________________________________ incorrectly submitted evidence/property on CR#__________________. The officer was advised of the problem and has not responded to correct the problem. Please advise the Officer(s) to immediately return to the Evidence/Property Unit with this form and correct the following error(s)
Property report does not match with evidence/property submitted. No property tag. Classification unclear. Lack of information on Evidence/Property Report. Evidence/Property Report not received. Other: ____________________________________________________________________
Comments: ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ Corrections must be made within 3 days from the date of this Notice.
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C. Sample Forms
FORM 11
On _____________________________, 20___ the following item(s) were taken by the Court/District Attorneys Office or Other Agency. TAKEN BY _________________________________________________________ TITLE _____________________________________________________________ EMPLOYEE # _________________________________
If any of the above items are released to the Court, District Attorney, or Other Agency, you must have a court officer, district attorney, or the other agency sign and date on the lines below and return this form to Evidence/Property Officer ________________________________________, so that the proper disposition can be entered into the Evidence/Property Tracking System.
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C. Sample Forms
FORM 12
EVIDENCE/PROPERTY UNIT
MEMORANDUM
EVIDENCE NOT RETURNED FROM COURT
DATE TO FROM SUBJECT _________________________ ______________________________________ ______________________________________ Notice to Correct Evidence/Property Submitted to Evidence/Property Unit
Our records indicate that you checked out evidence on: _____________________________________ Date ______________________________________ Case Number
Attached is a copy of the evidence form that indicates which items were obtained. This evidence was checked against the current property/evidence room inventory. As of __________________________, 20___ the evidence that you checked out has not been returned. Please provide an explanation below regarding the whereabouts of this evidence.
Your response is required by _____________________________, 20___. If you are still in possession of the evidence and the Evidence/Property Unit is closed, place the evidence in a temporary locker along with this form. If you do not have the evidence, please explain and return this form to the Evidence/Property Unit. __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________
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C. Sample Forms
FORM 13A Layout Option 1
CHAIN OF CUSTODY
EVIDENCE/PROPERTY RECORD # ___________________________
ITEM NUMBER CODE
REPORT # ______________________
DATE DATE TIME TIME
RECEIVED BY (SIGNATURE)
EVIDENCE/PROPERTY EMPLOYEE (SIGNATURE)
am pm am pm am pm am pm
RETURNED BY (SIGNATURE)
EVIDENCE/PROPERTY EMPLOYEE (SIGNATURE)
I.D. NUMBER
DATE
TIME
I.D. NUMBER
DATE
TIME
COMMENTS
RECEIVED BY (SIGNATURE)
EVIDENCE/PROPERTY EMPLOYEE (SIGNATURE)
DATE DATE
TIME TIME
am pm am pm am pm am pm
RETURNED BY (SIGNATURE)
EVIDENCE/PROPERTY EMPLOYEE (SIGNATURE)
I.D. NUMBER
DATE
TIME
I.D. NUMBER
DATE
TIME
COMMENTS
RECEIVED BY (SIGNATURE)
EVIDENCE/PROPERTY EMPLOYEE (SIGNATURE)
DATE DATE
TIME TIME
am pm am pm am pm am pm
RETURNED BY (SIGNATURE)
EVIDENCE/PROPERTY EMPLOYEE (SIGNATURE)
I.D. NUMBER
DATE
TIME
I.D. NUMBER
DATE
TIME
COMMENTS
RECEIVED BY (SIGNATURE)
EVIDENCE/PROPERTY EMPLOYEE (SIGNATURE)
DATE DATE
TIME TIME
am pm am pm am pm am pm
RETURNED BY (SIGNATURE)
EVIDENCE/PROPERTY EMPLOYEE (SIGNATURE)
I.D. NUMBER
DATE
TIME
I.D. NUMBER
DATE
TIME
COMMENTS
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C. Sample Forms
FORM 13B Layout Option 2
CHAIN OF CUSTODY
ITEM NUMBER
RECEIVED BY
(I.D. NUMBER AND SIGNATURE)
DATE RECEIVED
ENTER CODE
EVIDENCE/PROPERTY EMPLOYEE
(I.D. NUMBER AND SIGNATURE)
RETURNED BY
(I.D. NUMBER AND SIGNATURE)
TIME
ENTER CODE
TIME
A P
COMMENTS
A P
ITEM NUMBER
RECEIVED BY
(I.D. NUMBER AND SIGNATURE)
DATE RECEIVED
EVIDENCE/PROPERTY EMPLOYEE
(I.D. NUMBER AND SIGNATURE)
RETURNED BY
(I.D. NUMBER AND SIGNATURE)
TIME
ENTER CODE
TIME
A P
COMMENTS
A P
ITEM NUMBER
RECEIVED BY
(I.D. NUMBER AND SIGNATURE)
DATE RECEIVED
EVIDENCE/PROPERTY EMPLOYEE
(I.D. NUMBER AND SIGNATURE)
RETURNED BY
(I.D. NUMBER AND SIGNATURE)
TIME
ENTER CODE
TIME
A P
COMMENTS
A P
ITEM NUMBER
RECEIVED BY
(I.D. NUMBER AND SIGNATURE)
DATE RECEIVED
EVIDENCE/PROPERTY EMPLOYEE
(I.D. NUMBER AND SIGNATURE)
RETURNED BY
(I.D. NUMBER AND SIGNATURE)
TIME
TIME
A P
COMMENTS
A P
CODES:
A Returned by legal owner B Taken to court C Asset seizure D Investigation E Coroners Office F Destroyed G Auction H Narcotics Burn I DMV J District Attorney K County Forensic Lab L Identification Unit M FBI N Secret Service O City General Fund P Charity Q ___________________________ R ___________________________
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C. Sample Forms
FORM 14
CURRENCY ENVELOPE
XXX DEPARTMENT
DR # EMPLOYEE # CHARGE DATE
Suspect
Type of Booking:
Owner
Victim
Other
Search Warrant
U.S. Currency
Evidence
Found Property
Safekeeping
U.S. Coins
Do Not Deposit
$100 bill = $ _________________ $50 bill = $ _________________ $20 bill = $ _________________ $10 bill = $ _________________ $5 bill = $ _________________ $1 bill = $ _________________ ____ bill = $ _________________
$1 coin = $ _________________ 50 coin = $ _________________ 25 coin = $ _________________ 10 coin = $ _________________ 5 coin = $ _________________ 1 coin = $ _________________ ___ coin = $ _________________
SUBTOTAL = $ _________________
GRAND TOTAL:
COUNTED AND SEALED BY EMPLOYEE VERIFYING COUNT EMPLOYEE # EMPLOYEE #
SUBTOTAL = $ _________________ $
DATE COMMENTS TIME
am
pm
am
pm
CHAIN OF CUSTODY
FROM TO DATE TIME
am am am
pm pm pm
FROM
TO
DATE
TIME
FROM
TO
DATE
TIME
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C. Sample Forms
FORM 15
NARCOTICS ENVELOPE
XXX DEPARTMENT
EVIDENCE
CASE #
FOUND PROPERTY
CONTROL #
FOR DESTRUCTION
ITEM #
FIRST NAME, MI
Suspect Finder
CRIME STATUTE
RECOVERED/FOUND
Date:
TOTAL PACKAGE WEIGHT
Time:
am pm
RECOVERED/FOUND BY
EMPLOYEE #
CONTENTS
ANALYZE FOR:
COCAINE MARIJUANA
AMPHETAMINE HEROIN
EMPLOYEE #
WITNESSED BY
EMPLOYEE #
DATE
TIME
am pm
CHAIN OF CUSTODY
FROM TO DATE
FROM
TO
DATE
FROM
TO
DATE
FROM
TO
DATE
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C. Sample Forms
FORM 16
DELIVERY DATE
STATUS
ITEM NUMBER
ARTICLE
BRAND
MODEL
SERIAL #
OTHER INFORMATION
STORAGE LOCATION
ITEM NUMBER
ARTICLE
BRAND
MODEL
SERIAL #
OTHER INFORMATION
STORAGE LOCATION
ITEM NUMBER
ARTICLE
BRAND
MODEL
SERIAL #
OTHER INFORMATION
STORAGE LOCATION
ITEM NUMBER
ARTICLE
BRAND
MODEL
SERIAL #
OTHER INFORMATION
STORAGE LOCATION
ITEM NUMBER
ARTICLE
BRAND
MODEL
SERIAL #
OTHER INFORMATION
STORAGE LOCATION
PROPERTY RECEIVED BY
EMPLOYEE #
DATE
VERIFIED BY
RELEASED BY
PROPERTY RETURNED BY
EMPLOYEE #
DATE
VERIFIED BY
RESTORED BY
If retained by court for disposition, notify Xxx within 30 days, by phone (###) #######
COURT NAME DEPARTMENT OR DIVISION COURT CASE #
OTHER DISPOSITION
REMARKS
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C. Sample Forms
FORM 17 Side 1
We have received a disposition for the above case We have received a DA reject for the above case We have received an in-house reject for the above case We are reviewing older/inactive cases
The property booked by you under the above case number requires disposition by the date of _________________________, 20___. Should you desire the property to be retained, state your justification in the space below. If the property should be disposed of or returned to the owner, fill out the back of this form specifying disposition for each item with complete owner information when applicable. This form MUST be returned to the Evidence/Property Unit by the above date, regardless of the disposition. NARRATIVE: (Justification for held property)
COPIES TO:
EVIDENCE/PROPERTY UNIT
OTHER: _______________________________________
I.D. NUMBER
am pm
REPORTING OFFICER
APPROVED BY
I.D. NUMBER
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AUTHORIZED DISPOSITION
Disposition Codes:
ITEM NUMBER
D Dispose of
OWNER INFORMATION
1) NAME STREET ADDRESS CITY PHONE ST ZIP
2) NAME
PHONE ST ZIP
3) NAME
PHONE ST ZIP
4) NAME
ST ST ZIP
5) NAME
PHONE ST ZIP
6) NAME
PHONE ST ZIP
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C. Sample Forms
FORM 18
STREET ADDRESS
PHONE
CITY
ST
ZIP
STATE OF ISSUE
The following property has been received from the Xxx Department: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________
WARNING! SOME OR ALL OF THE ITEMS RELEASED TO YOU MAY HAVE BEEN TREATED WITH CHEMICALS OR OTHER AGENTS THAT MAY BE POISONOUS OR CONTAIN KNOWN CARCINOGENS.
I HEREBY CERTIFY THAT I AM/REPRESENT THE LEGAL OWNER OF THE ABOVE PROPERTY. I HAVE NO KNOWLEDGE OF ANY OHER CHALLENGES TO THE EVIDENCE/PROPERTY.
ISSUED BY:
DATE
TIME
am pm
WITNESSED BY::
C-41
INTENTIONALLY BLANK
C-42
C. Sample Forms
FORM 19
Page 1 of _____
(
ST
)
ZIP
PROPERTY RETURNED
ITEM NO. ITEM I.D. NUMBER BRAND ARTICLE MODEL NUMBER SERIAL NUMBER SEIZURE LOCATION STORAGE LOCATION
NOTE: Fill in this section if property owners address has changed or if you are authorized to receive the released items for the above-named property owner.
AUTHORIZED RECIPIENT OWNER/AUTHORIZED RECIPIENT VERIFICATION I.D. (TYPE/NUMBER)
CONTACT NUMBER
This is to certify that I have received from the XXX Department the above property. Pursuant to California Penal Code 1413(b), I certify under penalty of perjury that I am the legal owner of, or authorized to receive, the above-described property.
REQUIRED SIGNATURE
Notes / Narrative:
C43
INTENTIONALLY BLANK
C44
Appendices
FORM 20
Entry into the Evidence/Property Storage Facility is limited to authorized staff for official business ONLY. All other entry must be documented to include identification and the purpose for entry. Failure to comply with this order may result in disciplinary action.
DATE IN TIME IN NAME/ I.D. NUMBER SIGNATURE DATE OUT TIME OUT REASON FOR ENTRY/ CASE NUMBER ACCOMPANIED BY
am pm
am pm
am pm
am pm
am pm
am pm
am pm
am pm
am pm
am pm
am pm
am pm
am pm
am pm
am pm
am pm
Date ____________________________
C45
INTENTIONALLY BLANK
C-46
Appendix D
D-1
D-2
137(a) PC
3 Yrs
801 PC
1 Yr
D-3
D-4
Defrauding Creditors by Selling or Concealing Property Defrauding Creditors by Selling or Concealing Property Defendant or Judgment Debtor Defendant or Judgment Debtor Disposition of Property by Criminal Defendant to Avoid Making Restitution
1 Yr 3 Yrs 1 Yr 3 Yr 1 Yr
6 Mo -----
D-5
157 PC 158 PC 165 PC 166(a) PC 166(b) PC 166(c) PC 166(c)(1) PC 167PC 168 PC 169 PC 170 PC 171 PC 171b PC 171c PC 171d PC 172(b) PC 172(d) PC 173PC
Substitution of Child Common Barratry Giving or Offering Bribe to Councilman or Supervisor Contempt of Court Contempt of Court Contempt of Court Contempt of Court Recording Jury Proceedings Disclosing Warrant Prior to Execution Exceptions Picketing Near Court to Obstruct Administration of Justice Maliciously Procuring Warrant to Search or Arrest Communication with Inmate of Reformatory Bringing Weapons or Deadly Weapons into State or Local Public Building Bringing Loaded Firearm into State Office, State Capitol Grounds, or Public School Grounds Bringing Loaded Firearm into Residence of Governor or Constitutional Officer Selling Liquor in Prohibited Area Near College and State Institutions Selling Liquor in Prohibited Area Near College and/or State Institutions Importation of Foreign Convict
801 PC 802 PC 801 PC 802 PC 802 PC 802 PC 801 PC 802 PC 801 PC 802 PC 802 PC 802 PC 801 PC 801 PC 801 PC 802 PC 802 PC 802 PC
D-6
192(a) PC 192(b) PC 192(c) PC 193.5 PC 193.8PC 203 PC 205 PC 206 PC 207 PC 209 PC
800 PC 801 PC 801 PC 801 PC 802 PC 800 PC 799 PC 799 PC 800 PC 799 PC
3-11 Yrs 2-4 Yrs 16 Mo-6 Yrs 2-6 Yrs 1/2 Yr 2-8 Yrs Life w/o Life 3-8 Yrs Life without parole
Voluntary Involuntary Vehicular -Conditions: 1) Intoxicated, 2) Violation of Section 23103, 3) No lawful right to possession of vehicle ------
D-7
D-8
D-9
D-10
D-11
1-3 Yrs 3 Yrs 3 Yrs 3 Yrs 3-10 Yrs 1 Yr 10 Yrs 3-10 Yrs
Within or removed from county of abduction ---Age of victim and force used Including sexual assault Victim under the age of 14 Child under 14 years of age
D-12
D-13
313.1 PC 314 PC 315 PC 316 PC 318 PC 320 PC 321 PC 322 PC 323 PC 324 PC 326 PC
1 Yr 3 Yrs 1 Yr 1 Yr 1 Yr 1 Yr 1 Yr 1 Yr 1 Yr 1 Yr 1 Yr
802 PC 801 PC 802 PC 802 PC 802 PC 802 PC 802 PC 802 PC 802 PC 802 PC 802 PC
Up to 1 Yr Up to 1 Yr --6 Mo -------
Infraction Prior conviction of 288 PC of prior 314 -Misdemeanor County jail only Contrives, prepares, sets up lottery Misdemeanor Misdemeanor Misdemeanor Misdemeanor Misdemeanor
D-14
D-15
D-16
D-17
D-18
D-19
D-20
D-21
D-22
D-23
D-24
D-25
D-26
D-27
D-28
D-29
D-30
County jail only County jail only County jail only County jail only Dollar amount of damage -County jail only County jail only
D-31
1 Yr 1 Yr 1 Yr 1-3 Yrs
6 Mo 6 Mo 6 Mo 2-5 Yrs
626.10 PC
3 Yrs
801 PC
--
--
D-32
D-33
D-34
D-35
-May result in person losing ability to be on probation Formerly 12303 PC Formerly 12303.2 PC Formerly 12312 PC Formerly 12303.1 PC Formerly 12303.6 PC
D-36
18750 PC 18755 PC
Explosion of Destructive Device which Causes Bodily Injury Explosion of Destructive Device which Causes Death, Mayhem, or Great Bodily Injury Carrying Concealed Explosive Substance Possession of Hand Grenade (Military/Replica) Sale of Less Lethal Weapon to Minor Sale of BB Device to Minor Furnishing BB Device to Minor without Permission of Parent or Legal Guardian Sale/Possession/Manufacture of Blow Gun Booby Traps Altering Appearance of Imitation Firearm Sale/Possession/Manufacture of Air Gauge Knife Sale/Possession/Manufacture of Belt Buckle Knife Sale/Possession/Manufacture of Cane Sword Sale/Possession/Manufacture of Lipstick Case Knife Sale/Possession/Manufacture of Shobi-Zue Sale/Possession/Manufacture of Writing Pen Knife Sale/Possession/Manufacture of Ballistic Knife
6 Yrs Indefinite
800 PC 799 PC
Formerly 12309 PC If offense results in death Life without parole If offense results in serious injury Life with possibility of parole (formerly 12310 PC) Formerly 12020(a)(3) PC Formerly 12020(a)(1) PC Formerly 12655 PC Formerly 12551 PC Formerly 12552 PC Formerly 12582 PC Formerly 12355 PC Formerly 12553(b) Formerly 12020(a)(1) PC Formerly 12020(a)(1) PC Formerly 12020(a)(1) PC Formerly 12020(a)(1) PC Formerly 12020(a)(1) PC Formerly 12020(a)(1) PC Formerly 12020(a)(1) PC
19100 PC 19200 PC 19405 PC 19910 PC 19915 PC 20010 PC 20110 PC 20150(a) 20310 PC 20410 PC 20510 PC 20610 PC 20710 PC 20910 PC 21110 PC
3 Yrs 3 Yrs 1 Yr 1 Yr 1 Yr 1 Yr 3 Yrs 1 Yr 3 Yrs 3 Yrs 3 Yrs 3 Yrs 3 Yrs 3 Yrs 3 Yrs
801 PC 801 PC 802 PC 802 PC 802 PC 802 PC 801 PC 802 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC
D-37
D-38
26350 PC 26400 PC 29610 PC 29650 PC 29800 PC 29825 PC 29900 PC 30210 PC 30300 PC 30300 PC 30305 PC 30305 PC 30306 PC 30306 PC 30310 PC 30315 PC 30315 PC 30320 PC 30320 PC
1 Yr 1 Yr 1-3 Yrs 1-3 Yrs 3 Yrs 3 Yrs 3 Yrs 3 Yrs 3 Yrs 1-3 Yrs 3 Yrs 1-3 Yrs 3 Yrs 1-3 Yrs 1-3 Yrs 3 Yrs 3 Yrs 3 Yrs 3 Yrs
802 PC 802 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 PC 801 Pc 801 PC
D-39
D-40
D-41
D-42
D-43
D-44
1 Yr 1 Yr
802 PC 802 PC
32 hrs 6 Mo
D-45
INTENTIONALLY BLANK
D-46
Appendix E
LINK TO HANDBOOK
E-1
INTENTIONALLY BLANK
E-2
Appendix F
8 9
10
11
12
F-1
F-2
F-3
F-4
F-5
Since shelving is mobile, it can be stacked as shown below to nearly double the storage space.
F-6
F-7
F-8
EXAMPLE 10D: Pass-through Temporary Refrigerator (Contained in bank of pass-through storage lockers)
F-9
F-10
F-11
INTENTIONALLY BLANK
F-12
INDEXI
INDEX
Alert mechanisms, 2-6 Alternate storage facility, 1-4 Ammunition, 6-8, 6-15 Armor penetrating, regulatory code(s), B-2 Handling procedures, 1-6, 4-3 Ammunition, regulatory code(s), B-2 Annual review Agency policy/procedures, 1-6 Forms, 1-5, 2-5 Law Enforcement Evidence/Property Management Guide, xii Procedures, 1-5 Anti-static Bubble wrap bags, 4-8 Heat-sealed bags, 4-8 Appeals Period, 6-6, 6-11 Regulatory code(s), B-2 Armed escort, 6-10, 6-14 Assault weapons, DOJ, 6-9 ATF (Bureau of Alcohol, Tobacco, Firearms, and Explosives, 4-4 Auction Advertisement, regulatory code(s), B-2 Authorization, 6-7 Digital media, 6-2 Disposal, 6-3 Firearms, 6-9, 6-10 Local regulations, 6-4 Notices, regulatory code(s), B-9 Property release, 2-5 Regulatory code(s), B-2 Return to finder, 6-3 Sale, regulatory code(s), B-12 Serialized property, 6-2 Audits, 1-6, 5-1, defined, A-1 Broken seals, 5-3 Documentation, 5-1, 5-4 Facility, 5-1 Identifying/correcting procedural deficiencies, 5-2 Methods, 5-2 Narcotics/controlled substances, 5-2 Packaging, 5-3 Random, 5-3 Release, 5-1 Review packaged evidence seals, 5-1 Safety, 5-3 Seals, 5-4 Sensitive items, 5-1 Staffing, 1-2 Authorization Disposition, 6-1 Release/destruction, 6-5 To make policy, B-15 To sell or auction property, 6-7 Automated Firearms System (AFS), 4-5, 6-10 Automated property management, 1-5 Automated property management system, 2-6, 2-7, 6-2
A
Abandoned property, 6-4 Regulatory code(s), B-2 Access After hours, 1-3 Authorized personnel, 4-5, 4-7 Background investigation, 1-2 Chain of command, 1-1 Co-locating office space, 3-2 Doors, 3-6 Facility, 1-3, 3-6 Field personnel, 4-14 High access, 2-8 Hours of operation, 1-3 Keys/cards/codes, 1-2, 3-6, 4-7 Low access, 2-8 Medium access, 2-8 Official use only, 2-8 Open to agency staff, 1-4 Procedures, 1-3 Restricted, 1-3, 3-6 Storage lockers, 3-3 Support personnel, 2-8 System, 2-8 System administrator, 2-8 Use of safe/vault, 4-7 Vistor's log, 2-6 Access to water, 3-3, 4-2, 4-6 Accessing data, 2-8 Adjudicated cases, 6-6, 6-11 Advertisement Regulatory code(s), B-2 Sale, regulatory code(s), B-2 Affidavit For destruction, 6-12 Regulatory code(s), B-2 Required information, 6-13 AFS (Automated Firearms System), 4-5, 6-9, 6-10 Agency Checklist for Confiscated Firearms/Other Deadly Weapons, 2-5 Agency needs Methods forreceipt, 4-1 Packaging, 4-1 Refrigerator/freezer storage, 3-4 Storing of evidence/property, 4-1 Use of forms, C-1 Agency policy/procedures, 1-5, 1-6, 2-1, 4-11, 5-5, B-1 Annual review, 1-6 Blood/wet evidence drying, 4-14 Retention, 6-7 Agency responsibilities, 6-4 Air exchange, 3-5, 4-7 Alarms Carbon monoxide, 3-6 Entry/perimeter, 3-4, 3-6 Fire, 3-6 Fire detectors, 3-6 Motion detection, 3-6 Motion sensors, 3-6 Personal duress, 1-4, 3-2, 3-6 Safe/vault, 4-7
B
Background investigation, 1-2 Back-up procedures Automated, 2-7 Back-up manual keys, 1-3 Power, 3-4 Security, 2-6 Barrier, security, 3-2 BB guns, B-7 Bicycles/toys Regulatory code(s), B-2, B-14 Storage, 3-3 Biohazardous material. See Hazardous/biohazardous materials Biological Evidence Preservation Handbook, NIJ, xi, 4-10, 4-11, E-1 Biological/DNA Handling procedures, 1-6 Biological/DNA material Contamination, 4-4 Defined, A-1 Disposal, 4-9 Evidence, defined, A-1 Firearms, 4-4 Handling procedures, 4-9 Intake, 4-9 Packaging, 4-9 Post-Conviction Testing Report, 4-13 Regulatory code(s), B-6 Sexual assault Evidence, disposal, 4-13 Regulatory code(s), B-14 Victims Bill of Rights, PC 680, 4-13 Storage, 4-9 Testing, 4-5, 4-13 Blood drying Handling procedures, 1-6 Blood/wet evidence drying, 4-14 Agency policy/procedures, 4-14 Equipment, F-2 Booby traps, regulatory code(s), B-2 Breathable packaging, 4-6 Breathable storage, 4-11 Budget, 1-4 Allocation, 1-5 Evidence/property function, v Personnel, 1-1 Bulk storage locker/cage, F-3 Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF), 4-4 Burn sites, 6-14 Business and Professions Code (BPC) BPC 7027, 6-6 BPC 7189, 6-6 BPC 729, 6-6
I-1
D
Data storage devices, 4-8 Data systems Reconciling all computerized data systems, 6-1 Declaration of ownership, 2-1, B-11, B-12 Regulatory code(s), B-4 Stolen/embezzled property, B-4 Decontamination Emergency, 4-1 Dedicated area, 4-1 Department of Justice (DOJ) AFS, 6-10 Agency Checklist for Confiscated Firearms/Other Deadly Weapons, 2-5 Assault weapons, 6-9 Automated Property System, 6-2 Firearms/weapons, notification requirement, B-5 Law Enforcement Gun Release, 6-9, 6-11 Notification requirement Firearm ID numbers, B-8 Firearm used in crime, B-7 Firearms/weapons, B-9 Found firearms, B-7 Misdemeanors/felonies, B-10 Serialized property, B-12 Vehicle records, B-11 Release/destruction, 2-5 Reports, B-8, B-13 Time requirement, B-13 Vehicle disposal, regulatory code(s), B-14 Deposit policy/procedures, 4-7
I-2
Index
Destruction. See Disposal/ destruction, Return/release, or Retention/destruction Destructive device Contraband/controlled substance, regulatory code(s), B-3 Destruction/disposal, regulatory code(s), B-4 Firearms/weapons, regulatory code(s), B-7 Nuisance, regulatory code(s), B-10 Digital media, 3-3, 4-8 Regulatory code(s), B-15 Sensitivity, 3-4 Storage devices, Disposal, 6-2 Storage handling procedures, 4-8 Digital storage Handling procedures, 1-6 Digital/paper media Sensitivity, 6-8 Disaster. See Emergency/disaster Disaster planning, 1-5 Discovery, 1-1 Regulatory code(s), B-5 Disposal/destruction Approved vendors, 3-5, 6-15 Authorization, 6-5 Biohazardous material, 4-9 Biological material, 4-9, 6-6 Burn sites, 6-14 Chain of custody, 2-5 Clandestine lab procedures, 6-14 Considerations for, 1-6 County environmental health department, 6-14 Court order, 6-13 Dies/plates, B-4 Digital media storage devices, 6-2 DNA, 4-9, 6-6 Regulatory code(s), B-6 Sexual assault evidence, 4-13 Documentation, 2-1 Erroneous, 6-1 Evidence chain, 2-8 E-waste, 4-8 Explosives, regulatory code(s), B-6 Fireworks, 6-8 Found property, 6-2 Hazardous material, 3-5, 4-3, 4-4 Biohazardous, 6-15 Chemicals, 6-13 Waste, 6-14 Lawful, 6-1 Legislation, 6-4 Methods, 1-6 Methods/classifications, 6-2, 6-8, 6-10, 6-11 PCP Large amounts, 6-11, 6-12 Regulatory code(s), B-2, B-5 Photographs/photocopies, 3-5 Preparation, 6-11 Private service, 6-8 Regulatory code(s), B-4, B-6 Safekeeping, 3-4 Search warrant, 6-7 Serialized property, 6-2 Sharps containers, 3-5 Stolen/embezzled property, 6-2 Syringes, 3-5 Vehicles, regulatory code(s), B-14 Witnessed, 6-14 Disposition/purging Authorization, 6-1 Biohazardous material, 6-1 Chain of custody, 2-5 Considerations for Disposal, 1-6 Currency/high-value items, 6-1, 6-14 Currency/high-value items, special procedures, 1-6 Disposition of property, defined, A-1 Exhibits, regulatory code(s), B-12 Explosives, regulatory code(s), B-5 Firearms, special procedures, 1-6 Firearms/weapons, 2-5, 6-1, 6-9, 6-10 Firearms/weapons, regulatory code(s), B-5 Found property, 6-3 Hazardous/biohazardous materials, 6-15 Hazardous/biohazardous materials, special procedures, 1-6 Investigating peace officer, 6-1 Narcotics, special procedures, 1-6 Narcotics/controlled substances, 2-5, 6-1, 6-11 Penal Code, 6-5 Procedures, 6-1 Regulatory code(s), B-5 Sale proceeds from forfeited property, regulatory code(s), B-5 Sale proceeds of forfeited property, regulatory code(s), B-4 Statute of limitations, 6-5 District attorneys office, 1-3, 2-5, 3-5, 4-1, 4-5, 4-11, 6-5, 6-6, 6-9, C-1 Firearms release, 6-11 Diversion/delivery From adjudicated cases for training, regulatory code(s), B-3 Pawnbrokers, regulatory code(s), B-6 Regulatory code(s), B-5 Stolen/embezzled property, B-6 Unclaimed property, B-15 DMV confidentiality Regulatory code(s), B-6 DNA. See Biological/DNA material Documentation, 1-7, 4-3 Audit results, 5-1 Audits, 5-4 Chain of custody, 1-5, 2-7, 4-3 Chain of custody stamps, 1-5 Crime lab, 2-2 Firearms, 1-5 Inspection results, 5-5 Intake, 2-1, 2-7 Inventory, 5-3, 5-4 Inventory results, 5-3 Labels/property tags, 1-5 Packaging, 4-11 Procedures, 4-1 Property receipts, 1-5 Receipt, 2-5 Release, 2-1, 6-2 Retention, 2-7 Review, 2-5 Sealing packages, 1-5 Storage, 2-1, 5-2, 6-4 Transfer, 6-8 DOJ. See Department of Justice Domestic violence Evidence, 6-2 Firearms, 6-9 Firearms, regulatory code(s), B-7 Regulatory code(s), B-6 Time requirement, B-13 Doors Access, 3-6 Facility, 3-1 Interior, 3-6 Pass-through, 3-2 Drying Areas, 4-7 Blood/wet evidence, 4-10, 4-14 Blood/wet evidence equipment, F-2 Green/wet/fresh plant material, packaging, 4-6 Locker, 4-2 Duress alarms, 1-4, 3-2, 3-6
E
Effect of discovery Regulatory code(s), B-5 Electronic key card, 1-3 Back-up procedures, 1-3 Electronic media. See Digital media Embezzled property. See Stolen/embezzled property Emergency planning, 1-5 Emergency/disaster Cal-EMA, 4-4 Decontamination, 4-1 Notification, 1-4 Operations plan, 1-4 Planning, 1-4 Radios, 1-4 Safety, 1-4 Employee seals, 5-3 EPM. See Evidence/Property Manager EPT. See Evidence/Property Technician Equipment (commercial) Biohazardous waste container, F-2 Blood/wet evidence drying, 4-14, F-2 Bulk storage locker/cage, F-3 Commercial grade industrial refrigerator/freezer, F-4 Hazardous materials storage container/cabinet, F-5 High density mobile shelving, F-6 Industrial safe, F-7 List of commercially available, F-1 Media storage, F-8 Modular/uniform shelving, F-8 Pass-through temporary refrigerator, F-9 Pass-through temporary storage lockers, F-10 Sharps containers, F-11
I-3
F
Facility Access, 1-3, 1-5, 3-6 Audits, 5-1 Design, 1-5 Hours of operation, 1-5 Integrity, 5-3 Security, 1-3 Storage areas, 1-5 Facility design, 3-1 Ceilings, 3-1 Doors, 3-1 Office/staff work areas, 3-1 Plywood, 3-1 Report writing, 3-3 Safety, 3-2 Security, 3-2 Sheet metal, 3-1 Walls, 3-1 Windows, 3-1 Family Code (FC) FC 6389, 6-10 Faraday packaging, 4-8 Felonies. See Misdemeanors/felonies Fire Alarms, 3-6 Detectors, 3-6 Fire department Local, 4-4, 6-14 Working with, 4-4, 6-15 Firearms Disposition/purging, 1-6 Documentation/forms, 1-5 Handling procedures, 1-6 Firearms/weapons Abandoned, regulatory code(s), B-2 Armed escort, 6-10 Assault, 6-9 Auction, 6-9, 6-10 Cannot be unloaded, 4-4 Contamination, 4-4 Crime lab, 4-5 Deadly, 2-5 Disposition, 2-4 Disposition/purging, 2-5, 6-1, 6-10 Disposition/purging, regulatory code(s), B-5 Diversion/delivery, regulatory code(s), B-5
I-4
Index
Evidence/Property Transfer, 2-3 Evidence/Property Transfer Form, C-37 Found Property Affidavit, C-11 Letter of Notification (Biological Material), PC 1417.9, C-17 List of samples, C-1 Logging, 2-5 Memorandums Evidence Correction Notice, C-21 Evidence Not Returned from Court, C-27 Notice to Supervisor, C-23 Narcotics Envelope, C-35 Notices Regarding Firearm or Other Deadly Weapon Confiscation, PC 18400, C-13 Regarding Firearm or Other Deadly Weapon Confiscation, WI 5150, C-15 Property Invoice Return, C43 Property receipts, 1-5 Property Receipts, 2-2 Property Release Authorization/Disposition, C-39 Property Release Notification, C-19 Property Release Receipt, C-41 Property Report/Receipt, C-7 Property Report/Receipt, Supplemental Sheet, C-9 Regulatory code(s), B-10 Found property, 3-3, 4-3, 6-3, 6-4, 6-9, B-7 Affidavit (form), C-11 Affidavit, regulatory code(s), B-7, B-9, B-10 Defined, A-2 Disposal, 6-2 Disposition/purging, 6-3 Firearms, policy, B-15 Report, 5-4 Serialized, regulatory code(s), B-8 Frozen, defined, A-2 Fuming hood, 4-6 Funds Depositing, 4-8 Embezzled, 6-6 Sale, regulatory code(s), B-5 Currenc y/high-value items, 1-6 Currency/high-value items, 4-7 Digital media, 4-8 Digital storage, 1-6 DNA, 1-6 Electronic media, 1-6 Explosives, 1-6, 4-3 Firearms, 1-6, 4-4 Flammable, 4-3 Flammables, 1-6 General, 1-6, 4-1 Hazardous material, 4-3 Hazardous materials, 1-6 Narcotics, 3-5 Narcotics/controlled substances, 1-6, 4-6 Photographs, 4-8 Photos, 1-6 Wet evidence equipment, 1-6 Hazardous/biohazardous materials, 3-3 Bins and containers, 3-5 Biohazardous, defined, A-1 Chemicals, 6-13 Court order, 6-13 Disposal, 6-13 Photographs, 6-13 Contamination, 3-5 Disposal, 4-3, 4-4, 4-9 Disposition/purging, 1-6, 6-1 Exposures, 4-3 Handling procedures, 1-6, 4-3 OSHA standards, 3-5, 4-7 Packaging, 3-5 Safety, 3-4, 3-5 Special procedures for disposition/purging, 6-15 Spills, 4-3 Storage, 4-4 Storage container/cabinet, F-5 Waste container, F-2 Health and safety, 5-5 Health and Safety Code (HS), B-15 HS 11473, 6-11 HS 11473.5, 6-11 HS 11474, 6-11 HS 11479, 6-12 HS 11479.1, 6-12 HS 11479.2, 6-13 HS 11479.5, 6-13 HS 11760, 6-14 Hearings Explosives, regulatory code(s), B-8 Firearms, regulatory code(s), B-8 Regulatory code(s), B-8 Heating, ventilation, and air conditioning (HVAC), 3-1, 4-7 Heat-sealed, 4-6, 4-8 HEPA (High-Efficiency Particulate Air Filter), defined, A-2 High density mobile shelving, 3-3, F-6 High-risk items, 3-1 Hours of operation, 1-3 Public, 1-3 HVAC. See Heating, ventilation, and air conditioning
I J
IAPE (International Association for Property and Evidence), 1-3 IBIS. See Integrated Ballistics Identification System ID numbers, 6-2 Altered, regulatory code(s), B-12 Regulatory code(s), B-8 Identifying/correcting procedural deficiencies, 5-2 Identifying/mitigating problems, 1-5 Industrial safe, F-7 Information Reporting, Tracking, and Inquiries, 2-8 Ingress/egress, 2-6 Tracking systems, 3-6 Inspections, 1-6, 5-1, 5-4 Defined, A-2 Documentation, 5-5 Formal, 5-5 Frequency, 5-4 OSHA, 4-7 Periodic, 5-5 Records, 5-5 Routine, 5-3 Safety, 5-5 Security, 5-5 Intake, 6-4 Biological/DNA material, 4-9 Currency/high-value items, 4-7 Documentation, 2-1, 2-7 Firearms, 2-4, 4-4 Narcotics/dangerous drugs, 4-6 Procedures, 4-1 Integrated Ballistics Identification System (IBIS), 4-4, 4-5 Integration, 2-6 Integrity of the systems/facility, 5-3 Internal tracking number, 2-4 Internal transfer, 2-3 International Association for Property and Evidence (IAPE), 1-3 Inventory, 1-6, 2-6, 5-1, 5-3 Annual basis, 5-4 Defined, A-2 Documentation, 5-3 Maintaining, 4-7 Perpetual basis, 5-4 Regulatory code(s), B-9 Reports, 2-7 Results, documentation, 5-3, 5-4 Retained for agency use, 6-3 Time requirement, regulatory code(s), B-13 Investigating peace officer, 6-6 Court order, 6-7 Disposition, 6-1 Firearms release, 6-9, 6-11 Release/disposal, 6-5 Item number, 2-1 Judicial standards, 4-1
G
Gambling. See Lottery/gambling General handling procedures, 1-6, 4-1 Gloves, 4-6 Government Code GC 34090.6, 3-6 Green/wet/fresh plant material Drying, 4-6 Gun boxes, 4-4, 4-5, 4-10 Gun release, DOJ, 6-9, 6-11
H
Hand wash, 3-5 Handling procedures Ammunition, 1-6, 4-3 Biological material, 1-6 Biological/DNA material, 4-9 Blood drying equipment, 1-6
KL
Lab freezer storage, 4-11 Labeling Chain of custody, 2-3 Hazardous/biohazardous materials, 3-5
I-5
N
Narcotics/controlled substances Audits, 5-2 Confiscation of large amounts, 6-13 Contamination, 6-11 Disposition/purging,1-6, 6-1 Diverted to K-9 unit, 6-11 Envelope (form), C-35 Handling procedures, 1-6, 3-5, 4-6 Intake, 4-6 Obtained by search warrant, 6-12 OSHA standards, 4-6, 4-7 Packaging, 4-6 Personnel transfer, 1-2 Processing, 4-6 Regulatory code(s), B-3, B-4, B-5, B-14 Special procedures for disposition/purging, 6-11 Storage, 3-1, 3-5 National Institute of Justice (NIJ), xi Handbook, E-1 National Integrated Ballistics Information Network (NIBIN), 4-4, 4-5 NIBIN. See above NIJ. See Natinal Institute of Justice Nonporous container, defined, A-2 Notices/notification Automated, 2-7 Correction, 4-1 Court-held property, B-4 Disposal, 6-6 DOJ requirements Firearms/weapons, B-7, B-8, B-9 Misdemeanors/felonies, B-10 Serialized property, B-8, B-12 Vehicle records, B-11 Emergency, 1-4 Firearms/weapons, 4-4 General handling procedures, 4-1 Lottery/gambling Devices, regulatory code(s), B-9 Property Sale, 6-4, 6-7 Stolen/embezzled, B-9, B-10 Publication, 6-3 Regarding Firearm or Other Deadly Weapon Confiscation, WI 5150 (form), C-15 Regulatory code(s), B-9 Right of Refusal, 4-1 Serialized property, regulatory code(s), B-9 To EPM, 2-2 Vehicles, regulatory code(s), B-9 Nuisance Assault weapons, regulatory code(s), B-6
O
Obscene material Regulatory code(s), B-5, B-10 Occupational Safety and Health Administration (OSHA) Hazardous/biohazardous materials, 4-7 Regulations, 4-4 Standards, 3-5 Equipment, 4-6 Inspections, 4-7 Medical waste, B-15 Narcotics, 4-6, 4-7 Safety, 3-5 Workplace hazards, 3-5 Office/staff Work areas, 3-1 Work stations, 3-1 Ordinances, local, 6-7, B-1, B-15 Organizational chart, 1-1 Organizational structure, 1-1, 1-5
P
Packaging Agency needs, 4-1 Areas, 3-3 Best practices, 4-10 Biohazardous material, 3-5 Biological/DNA material, 4-9 Breathable, 4-6, 4-7 Chain of custody, 2-3 Condition, 4-4 Currency/high-value items, 4-7 Defined, A-2 Digital media, 4-8 Documentation, 4-11 Faraday, 4-8 Firearms, 4-4 Green/wet/fresh plant material, 4-6 Guidelines, 4-8 Gun boxes, 4-4 Heat-sealed, 4-6 KAPAK-style, 4-6 Labeling, currency/high-value items, 4-7 Large/bulky items, 4-3 Liability, 4-8 Narcotics/controlled substances, 4-6 Pre-printed/stamped labels, 2-4 Procedures, 4-1 Room, 4-2 Seals, 4-10 Signature block, 2-2 Standardizing materials, 4-3 Particulate masks, 3-3 Pass-through temporary refrigerator, F-9 Pass-through temporary storage lockers, F-10
M
Machine guns, B-5 Manuals Operational, 1-5 Policy/procedures, 1-6 Media storage, F-8 Medical waste management, B-15 Memorandums Evidence Correction Notice (form), C-21 Evidence Not Returned from Court (form), C-27 Notice to Supervisor (form), C-23 Mental health Facility, 6-9 Regulatory code(s), B-3, B-4, B-9 Methods Alternative storage, 6-12 Disposal, 1-6, 6-1 Release, 4-3 Misdemeanors/felonies, 6-6 Felony cases, exceptions, 6-6 Stolen/embezzled property, B-10 Modular/uniform shelving, F-8 Monetary threshold, 4-7, 4-8
I-6
Index
Pawnbrokers Diversion/delivery, regulatory code(s), B-6 Hearings, regulatory code(s), B-8 Notices, regulatory code(s), B-9 Payment, regulatory code(s), B-10 Return/release, regulatory code(s), B-11 Stolen/embezzled property, regulatory code(s), B-12 Time requirement, regulatory code(s), B-13 Payment Pawnbrokers, regulatory code(s), B-10 Regulatory code(s), B-10 Storage, cost of, 6-3 PCP Large quantity, regulatory code(s), B-3 PCP, destruction of large amounts, 6-11 Penal Code (PC) PC 1405, 6-6 PC 1407, 6-2 PC 1411, 6-2, 6-8 PC 1412, 2-1 PC 1413, 2-1 PC 1417, 6-7 PC 1417,9, 4-13 PC 1417,9(a), 4-13 PC 1417.9, 4-9, 6-6, 6-15, C-17 PC 1417.9(b), 4-13 PC 1535, 2-1 PC 1536, 6-7, 6-12 PC 18005, 6-11 PC 18250, 2-1, C-13 PC 18255, C-13 PC 18265, 6-9, C-13 PC 18275, 6-11 PC 18400, C-13 PC 211, 2-1 PC 261, 4-13 PC 261.5, 4-13 PC 262, 4-13 PC 286, 4-13 PC 289, 4-13 PC 290(c), 4-13 PC 33855, 4-6 PC 34005, 6-10, 6-11 PC 34005(c), 6-10 PC 34010, 6-10 PC 368, 6-6 PC 459, 2-1 PC 537e, 6-2 PC 647.6, 6-6 PC 680, 4-13 PC 803, 4-13 PC 803(c), 6-6 Perimeter alarms, 3-4, 3-6 Personal duress alarms, 1-4, 3-2, 3-6 Personal Protective Equipment (PPE), defined, A-2 Personnel/staff Access, 1-3 Alternate, 1-3 Assignment, 1-2, 1-5 Budget, 1-1 EPM/EPT, 1-2 Evacuation, 1-4 Safety, 1-3, 3-1, 3-3 Staffing, 1-5 Training, 1-2, 1-5 Transfer, 1-2 Uniforms, 1-3 Photographic record Exhibits, regulatory code(s), B-10 Photographs, 4-8 Disposal, 3-5 Exhibits, regulatory code(s), B-10 Firearms, 4-5 Handling procedures, 1-6 Regulatory code(s), B-10 Required, 6-12, 6-13 Serial numbers, 4-4 Stolen/embezzled property, B-10 Plywood Facility design, 3-1 Policy/procedures Biohazardous materials, 1-5 Development, 1-5 Disposition/purging, 6-1 Hazardous materials, 1-5 Manuals, 1-6 Safe/vault, 4-8 Safety, 1-5, 3-1, 3-5 Security, 1-5 Transfer, 1-2 Possible sentences, D-1 PPE. See Equipment (protective) Predetermined threshold, 6-15 Pre-printed/stamped labels, 2-3 Problems/issues Identifying/mitigating, 1-6 Security, 1-7 System, 1-7 Procedures Development, 1-5 Documentation, 4-1 Exclusive means, discovery, B-5 Facility access, 1-3 General handling, 1-6 Intake, 4-1 Labeling, 4-1, 4-2 Logging, 4-1, 4-2 Packaging, 4-1 Processing, 4-1 Release, 4-1 Reporting, 1-7 Safety, 1-5 Special Disposition/purging, currency/high-value items, 1-6 Disposition/purging, firearms, 1-6 Disposition/purging, hazardous/biohazardous materials, 1-6 Disposition/purging, narcotics, 1-6 Storage, 4-1 Processing, 1-5 Areas, 3-3 Currency/high-value items, 4-7 Firearms/weapons, 4-4 Narcotics/controlled substances, 4-6 Packaging, 3-3 Procedures, 4-1 Report writing, 3-3 Serialized property, 4-1 Temporary storage, 2-2 Transfer, 2-3 Vehicles, 3-4 Property Authorization to sell or auction, 6-7 Automated management systems, 2-6 Classifications, 1-6, 2-7, 4-3, 6-1, 6-2 Destructon, defined, A-3 Disposition release forms, 2-5 For auction, 6-7 Management, automated, 1-5, 2-6 Officer, defined, A-3 Receipts, 1-5, 2-1 Chain of custody, 2-2, 4-2 Release, 1-5 Retained for agency use, 6-3, 6-8 Return/release, 1-4, 2-5 Auction, 2-5 Authorization/disposition (form), C-39 Defined, A-3 Notification (form), C-19 Receipt (form), C-41 To finder, 6-3 To owner, 6-3 Safekeeping, 6-4 Protective gear. See Equipment (protective) Protective order, firearms, 6-10 Purging. See Dispostion/purging Pyrotechnics, 6-15
QR
Quality control/assurance, 2-4, 5-5 Quarterly review of selected items, 5-1 Radios, emergency, 1-4 Receipt/storage Chain of custody, 2-4 Documentation, 2-5 Safety policy/procedures, 3-5 Receiving, 1-5 Receiving areas, 3-3 Reconciling all computerized data systems, 6-1 Records/forms DOJ, B-8, B-13 Inventory, 2-7 Regulatory code(s), B-10 Serialized property, regulatory code(s), B-10 Recovery By lien holder, regulatory code(s), B-4, B-12, B-14 From lien sale, regulatory code(s), B-4, B-12, B-14 Redundancies, 2-6, 2-7 Reference number, 2-1 Refrigeration, 3-2 Pass-through self-locking units, 3-3 Refrigerated, defined, A-3 Refrigeration units, 3-2, 3-4 Refrigerator, defined, A-3 Temperature, 4-11 Temporary units, 3-2 Regulations Adopting, B-11 Adoption of local, 6-4
I-7
Recovery By lien holder, B-4, B-12, B-14 From lien sale, B-4, B-12, B-14 Reports, B-10 Retention/destruction DNA evidence, B-6 Exhibits, B-11 ID number, B-8 Notices/nofification, B-9 Notices/notification, B-7 Official use, B-11 Return/release, B-11 Explosives, B-11 Time requirement, B-13 To owner, B-8, B-9, B-11, B-12 Safekeeping, B-12 Sale, B-12 Serialized property, contraband/controlled substances, B-3 Sexual assault, DNA evidence, B-14 Short-barreled shotguns/Rifles, permit for use as props, B-7 Statute of limitations, sexual assault/DNA evidence, B-14 Storage, B-13 Time requirement, B-13 Transfer, firearms, B-7 Unclaimed property, B-11, B-14 Agency use, B-12 Bicycles/toys, B-14 Currency/valuables, B-4 Destruction, B-5 Diversion/delivery, B-5 Exhibits, B-14 Notices, B-9 Nuisance, B-10 Retention, B-11 Return/release, B-11 Sale, B-12 Time requirement, B-13 Weapons, B-6, B-7 Vehicles, B-14 Components, B-5 Hearings, B-8 ID numbers, B-8 Lien sale, B-8, B-12 Notices, B-9 Return/release, B-11 Seizure, B-3 Storage, B-13 Release, 3-4, See Return/release Release/destruction Authorization, 6-5 Chain of custody, 2-5 DOJ, 2-5 Relocation Evidence/property, 1-4 Personnel, 1-4 Report number, 2-1, 2-3, 2-4, 2-7 Report writing Facility design, 3-3 Reporting Capabilities, 2-6 Functions, 2-8 Hazardous materials spills, 4-4 Procedures, 1-7 Reports. Also see Records/Forms Regulatory code(s), B-10
I-8
Index
Retaking Illegal attempt to obtain evidence from officer, B-6 Retention references Possible sentences, D-1 Statute of limitations, D-1 Retention/destruction Agency policy/procedures, 6-7 Biological material, 4-9 Court order, regulatory code(s), B-6 DNA evidence, regulatory code(s), B-6 Documentation, 2-7 Exhibits, regulatory code(s), B-11 Firearms, 6-9 ID number, Regulatory code(s), B-8 Notices/notification, regulatory code(s), B-7, B-9 Official use, regulatory code(s), B-11 Records, B-15 References, D-1 Schedule, 2-8, 5-5 Return/release Appointment schedule, 1-3 Auction, return to finder, 6-3 Audits, 5-1 Authorized, 5-2 By appointment, 4-1 Chain of custody, 2-3 Counter, 3-2 Court order, 6-5, 6-7 Custodian, 4-2 Documentation, 2-1, 6-2 Explosives, regulatory code(s), B-11, B-13 Firearms/weapons, 4-6, 6-9 Forms, 2-5 Information, 2-1, 5-2 Methods, 4-3 Pawnbrokers, regulatory code(s), B-11 Photographs, 6-5 Procedures, 4-1 Regulatory code(s), B-11 Serialized property, 6-2 Signature, 2-3, 5-2 Stolen/embezzled property, B-11 To Finder, 6-3 To owner, 2-5, 6-1, 6-3, 6-11 To owner, regulatory code(s), B-8, B-9, B-11, B-12 To public, 2-2 Vehicles, regulatory code(s), B-11 Right of refusal, 4-1, 4-2, 4-5 Room temperature, 4-11; defined, A-3 Rules of Court (CRC) CRC 8.320, 6-6 CRC 8.782, 6-6 Serialized property, regulatory code(s), B-12 Weapons, 6-10 Safes/vaults, 3-3 Access, 4-7 Alarms/surveillance, 4-7 Policy/procedures, 4-8 Running balance, 4-7 Storage, 4-7 Safety Audits, 5-3 Biohazardous materials, 1-5 Emergency, 1-4 Employee, 3-3 Facility design, 3-2 Firearms/weapons, 4-5 Hazardous materials, 1-5 Hazardous/biohazardous materials, 3-4, 3-5 Inspections, 5-5 OSHA standards, 3-5, 4-6 Policies/procedures, 1-5 Policy/procedures, 3-1, 3-5 Reporting issues, 1-7 Uniforms, 1-3 Sale Advertisement, regulatory code(s), B-2 Sale, regulatory code(s), B-12 Sealing packages, 1-5 Search warrants, cases involving, 6-7 Second-hand dealers. See Pawnbrokers Security Additional, 3-1, 3-4 Agency liability, 3-6 Back-up Procedures, 2-6 Systems, 2-7 Barrier, 3-2 Bullet-resistant glass, 3-2 Chain of custody, 4-7 Design and construction, 3-2 During transport, 1-4 Evidence/property function, 1-4 Extra protection, 3-1 Facility access, 1-3 Firearms, 3-4 Inspections, 5-5 Intake, 4-7 Internal service counter, 3-2 Measures Access, 3-2 High-risk items, 3-1 Information storage, 2-6 Motion sensors, 3-6 Narcotics/controlled substances, 3-4 Packaging, 4-10 Policies/procedures, 1-5 Policy/procedures, 3-6 Problems/issues, 1-7 Public service area, 3-2 Storage, 3-1 System access, 2-7 Tracking, 1-7 Unauthorized entry, 3-2 Visitor's log, 2-6 Segregated receiving and processing areas, 3-3 Self-locking Doors, Pass-through, 3-2 Pass-through lockers, 3-2 Pass-through refrigeration, 3-3 Sensitive items, 3-4 Separate storage locations, 3-1 Serial numbers, 2-4, 6-2, 6-10 Firearms, 4-5 Photographs, 4-4 Serialized property, 2-7, 6-2 Auction, 6-2 Contraband/controlled substances, regulatory code(s), B-3 Disposal, 6-2 Found, regulatory code(s), B-8 ID number, regulatory code(s), B-8 Notices, regulatory code(s), B-9 Processing, 4-1 Records, regulatory code(s), B-10 Release, 6-2 Safekeeping, regulatory code(s), B-12 Stolen/embezzled, regulatory code(s), B-13 Service counter, 3-2 Sexual assault DNA Bill of Rights, PC 680, 4-13 DNA evidence, regulatory code(s), B-14 DNA, statute of limitations, B-14 Sharps Containers, 3-5, F-11 Defined, A-3 Sheet metal, 3-1 Facility design, 3-1 Short-barreled shotguns/rifles Permit for use as props, regulatory code(s), B-7 Short-term storage, 3-4, 4-1 Showering facilities, 3-5 Smart phones. See Digital media Special circumstances, cases with, 6-7 Special considerations, disposal, 6-1 Special procedures for disposition/purging Currency/high-value items, 6-14 Firearms, 6-9 Hazardous/biohazardous materials, 6-15 Narcotics/controlled substances, 6-11 Special storage concerns, 1-5, 3-3 Bicycles, 3-3 Biological/DNA material, 3-3 Bulk items, 3-3 Currency/high-value items, 3-4 Electronic media, 3-3 Found items, 3-3 Hazardous/biohazardous materials, 3-3 Homocide evidence, 3-3 Narcotics/controlled substances, 3-4 Vehicles, 3-4 Spills, 4-3 Stamps, 1-5 Standardizing evidence packaging materials, 4-3 Statistics, 2-6
S
Safekeeping, 3-3, 3-4, 4-3, 6-2, 6-4, 6-7, 6-8 Chain of custody, 2-4, 5-1 Defined, A-3 Regulatory code(s), B-12
I-9
U
Unclaimed property, 6-4, 6-7, 6-8 Agency use, regulatory code(s), B-12 Bicycles/toys, regulatory code(s), B-14 Currency/valuables, regulatory code(s), B-4 Destruction, regulatory code(s), B-5 Diversion/delivery, B-15 Diversion/delivery, regulatory code(s), B-5 Exhibits, regulatory code(s), B-14 Notices, regulatory code(s), B-9 Nuisance, regulatory code(s), B-10 Regulatory code(s), B-11, B-14 Retention, regulatory code(s), B-11 Return/release, regulatory code(s), B-11 Sale, regulatory code(s), B-12 Stolen/embezzled, sale, B-12 Time requirement, regulatory code(s), B-13 Weapons, regulatory code(s), B-6, B-7 Unique storage needs, 3-3
T
Tags, 2-3 Temperature controlled, defined, A-3 Temporary Alternate site, 1-4 Locker unit, 3-3 Refrigeration, 1-5 Refrigeration units, 3-2 Storage lockers, 1-5, 3-2 Defined, A-3 Storage, defined, A-3 Temporary Storage Conditions Matrix (Table 4.1), 4-12 Tickler file, defined, A-3 Time requirement DOJ, B-13 Domestic violence, B-13 Exhibits, regulatory code(s), B-13 Regulatory code(s), B-13 Stolen/embezzled property, regulatory code(s), B-14 Toys. See Bicycles/toys Tracking, 2-2, 2-7, 4-1 Chain of custody, 2-2 Firearms, 2-4 Methods, 4-3 Number, 2-4 Internal, 2-3 Internal transfer, 2-3 Record, 2-1 Security, 1-7 System, 1-4, 2-3, 3-6, 4-3 Training plan, 1-2 Transfer Chain of custody, 2-4 Contamination, 4-10 Court order, 6-9 Crime lab, 2-3, 6-9, 6-10 Documentation, 6-8 Firearm from prohibited person, B-7 Firearms/weapons, regulatory code(s), B-7 Form, evidence/property, 2-3 Internal, 2-3 Outside entity, 2-3
V
Valuables seized upon conviction, B-4 Vehicles Components, regulatory code(s), B-5 Disposal, regulatory code(s), B-14 Diversion/delivery, regulatory code(s), B-6 DOJ, regulatory code(s), B-14 Hearing, regulatory code(s), B-8 ID numbers, regulatory code(s), B-8 Liens, regulatory code(s), B-5 Notices, regulatory code(s), B-9 Processing, 3-4 Regulatory code(s), B-14 Return/release, regulatory code(s), B-11 Seizure, regulatory code(s), B-3 Storage, 3-4 DOJ Notice, B-14 Regulatory code(s), B-13 Special concerns, 3-4 Ventilation, 3-1, 4-6 Video. See Digital media Video surveillance, 3-4, 3-6, 4-4, 4-5, 4-7 Visitors log, 1-5, 2-6
I-10
Index
W Z
Walls, 3-1 Weapons. See Firearms/weapons Welfare and Institutions Code (WI) WI 5150, 6-9, C-15 WI 6600, 6-2 WI 8100, 6-9 WI 8102, 2-1, C-15 WI 8103, 2-1, 6-9 Wet evidence, 4-2 Handling procedures, 1-6 Wet evidence drying, 4-10, 4-14 Windows, 3-1 Written request, 2-3
I-11
I-12