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    Agenda Approval - Approved 2. Disposition Check 3. Midterm Assessment/Report

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    UP AIT Student Council 14-15
    The council meeting covered various organizational updates and project proposals. Key discussions included: 1. Several events from the previous council were approved to continue like CAMS VII, Mr. & Ms. AIT, and the graduation ceremonies. New project proposals were also submitted. 2. Various organizational reports were presented on issues like low merchandise sales, inactive Salimbay members, and a lack of AIT Chorale singers. Solutions were proposed such as clearances sales and engaging first and second year students. 3. The council discussed calendaring upcoming events and addressing problems from prior events like poor promotion that led to low attendance. They also briefly covered updates from other student groups.

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    Agenda Approval - Approved 2. Disposition Check 3. Midterm Assessment/Report

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    UP AIT Student Council 14-15
    17 views6 pages
    The council meeting covered various organizational updates and project proposals. Key discussions included: 1. Several events from the previous council were approved to continue like CAMS VII, Mr. & Ms. AIT, and the graduation ceremonies. New project proposals were also submitted. 2. Various organizational reports were presented on issues like low merchandise sales, inactive Salimbay members, and a lack of AIT Chorale singers. Solutions were proposed such as clearances sales and engaging first and second year students. 3. The council discussed calendaring upcoming events and addressing problems from prior events like poor promotion that led to low attendance. They also briefly covered updates from other student groups.

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    Minutes prepared by Councilor Balagot.

    Original Title

    01.19.15 Minutes of the Meeting

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    The council meeting covered various organizational updates and project proposals. Key discussions included: 1. Several events from the previous council were approved to continue like CAMS VII, Mr. & Ms. AIT, and the graduation ceremonies. New project proposals were also submitted. 2. Various organizational reports were presented on issues like low merchandise sales, inactive Salimbay members, and a lack of AIT Chorale singers. Solutions were proposed such as clearances sales and engaging first and second year students. 3. The council discussed calendaring upcoming events and addressing problems from prior events like poor promotion that led to low attendance. They also briefly covered updates from other student groups.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    17 views6 pages

    Agenda Approval - Approved 2. Disposition Check 3. Midterm Assessment/Report

    Uploaded by

    UP AIT Student Council 14-15
    The council meeting covered various organizational updates and project proposals. Key discussions included: 1. Several events from the previous council were approved to continue like CAMS VII, Mr. & Ms. AIT, and the graduation ceremonies. New project proposals were also submitted. 2. Various organizational reports were presented on issues like low merchandise sales, inactive Salimbay members, and a lack of AIT Chorale singers. Solutions were proposed such as clearances sales and engaging first and second year students. 3. The council discussed calendaring upcoming events and addressing problems from prior events like poor promotion that led to low attendance. They also briefly covered updates from other student groups.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 6

    19 January 2015

    10.47am 5.51pm
    Attendees:
    Chairperson Calderon
    Vice Chairperson Muoz
    Councilors Balagot, Carbonell, and Reynoso
    Year Level Representatives Fuentes, Iwarat, and Rayos
    AIT Representative Bactol
    Agenda:
    1. Disposition Check
    2. Midterm Assessment/Report
    3. Assessment/Approval of Projects from Previous Council
    4. Project Proposals (Standing, Special Standing)
    5. Calendaring of Events
    6. Other Matters (GASC, LCC, and USC Updates)
    _________________________
    1. Agenda Approval Approved
    2. Disposition Check
    3. Midterm Assessment/Report
    Merchandise
    - all merchandise are okay
    - financial statements for merchandise done
    - surplus to be sold during clearance sale by February
    - minor problems: color, neckline, etc.
    - downpayment is important as safety net
    - receipt must be given
    - all transactions to be handled by Councilor Carbonell
    Salimbay
    - Noreen has expressed her intent to leave Salimbay
    - concern: how to engage the students to join
    - tap the first and second year students
    - suggestion: council to release an issue
    - Salimbay must be formed because next year is the institutes 40th
    - every council member to contribute to the newsletter
    - suggestion: to release something similar with the USCs
    - Batch Rep Rayos to collate the articles
    AIT Chorale
    - won in last years Karolfest
    - problem: no more guy members, pianist, and conductor
    - try to recruit new members
    Bank Turnover
    - still no bank turnover

    - suggestion: withdraw all the amount left then open new account
    - suggestion for the next council: do the turnover right after elections
    Layag
    - photoshoot okay except for hair and makeup that needs extra payment
    - problem: hard to set schedule with Zone 5
    Banyuhay
    - no members for Banyuhay
    - Banyuhay head: Cheska de Luna
    AIT Volunteer Corps
    - volunteers cannot be coerced to work
    - BSS and SpoFi members performing well
    - only one active member from WAM
    - problem: some VolCorps members are inactive
    - have a mixer/party with them
    - dedicate a week for recruitment
    Diliman Games
    - meeting tomorrow
    Bulletin Boards
    - to be done by the end of January
    AIT CORe
    - best org criteria was based on the criteria of Natatanging Organisayon sa Diliman
    Pubmats
    - follow brand manual (USC)
    - template changed, thats the final one
    - brand manual for AITSC
    - not everyone shares the pubmat
    General Registration
    - the number system works
    - do not honor student-initiated lists in the next registration seasons
    - many advisers for this semesters registration
    - had a problem with stamped envelopes
    - the OIS should coordinate with the council
    Grievance Form
    - repost grievance form in the batch Facebook groups
    CR/Water
    - clean the dispenser
    - STAG to donate water
    - some dippers and pails are missing
    - council members to check the CR materials everytime they use the bathroom
    Retail/Kiosk
    - put a lock/chain on the cabinet
    - stick the notebook and pens to the cabinet door

    Freshie Welcome Assembly


    - reserve the room early
    - blockhandling: let the students rotate through all the orgs
    Batch GAs
    - all batch GAs done last semester
    - double effort for the batch reps
    Org/CORe Week
    - issue with UPTS resolved
    _________________________
    Lunch Break 12.37pm 2.05pm
    _________________________
    Next time do an assessment every after an event.
    BSS Seminars
    - do it with CAMS
    College GA & Indcution
    - held college GA once
    - meet and greet with USC during ACLE
    - no induction because no one can induct us and we are always incomplete
    - set another college GA
    Grad Exhibit
    - postponed
    World Tourism Day
    - statement released
    - photos and prizes
    Proud to be AIT
    - exhibit, trivia booth, solidarity night (cancelled)
    - alumni not tapped because of FFC cancellation
    Yolanda Week
    - exhibit, candle lighting, ED
    - candle lighting was okay, organizations gave a short speech each
    AITlympics
    - found a hard time inviting students
    - week-long schedule is okay
    - VolCorps assigned helped out
    Christmas Party
    - few attendees but it was okay
    - suggestion: either halloween party or new year party
    Printer
    - no budget
    - bulk of BSS funds went to the drinking water expenses

    Lantern Parade
    - failed to update the council regarding the progress
    - many students participated during the event
    - suggestion: dont get shirt design from external source or those who already won
    cannot join anymore to give a chance to the others
    Campaigns
    Academic Calendar Shift
    Socialized Tuition System
    Black Shirt Day
    SONA Statement: not released
    Frat-related Violence: not released
    World Tourism Day
    Campaign against Impunity with CMC
    Pride Week
    Proud to be AIT
    Yolanda
    Food Concessionaires
    - it was okay because concessionaires were saying yes
    - suggestion: try inside but there must be an event for concessionaires to be allowed
    inside
    Canteen
    - no reply yet regarding chairs
    - concessionaires havent reconciled which one of them should provide the tables and
    chairs
    General Assessment
    AIT Rep Bactol: Ang daming project na na-delay or na-postpone. (Because of bad
    weather and sudden class suspensions.)
    Chair Calderon: Medyo fault ng admin kasi minsan pinayagan na tapos biglang hindi
    pala. (Suggestion: Follow-up so that events are finalized.)
    AIT Rep Bactol: Dialogue with Sir dela Santa after calendaring.
    Councilor Carbonell: Kung meron pa kayong kilalang conce, pahingi ng contact.
    Vice Chair Muoz: Nahirapan tayo maghatak ng tao.
    Chair Calderon: Ang nakikita kong problema hindi kaya ng pubmat lang, walang
    nangungulit.
    AIT Rep Bactol: Baka pwedeng more RTRs?
    Vice Chair Muoz: Sana sikapin nating mag-rooms.
    Chair Calderon: Sana ayusin natin nang mas maaga.
    Councilor Balagot: Baka pwedeng i-push yung batch bonding?
    Chair Calderon: Yung sharing sa Facebook within 24 hours dapat ma-share.
    Councilor Balagot: P5/pubmat na hindi mashe-share.
    Chair Calderon: Si Yani magche-check.
    Batch Rep Iwarat: Yung SC Room, please.
    AIT Rep Bactol: Every after event maglinis.
    Chair Calderon: Isang general, tapos every after event na.
    AIT Rep Bactol: Ako na sa general.
    _________________________
    Sanity Break 2:57pm 3.05pm
    _________________________

    4. Assessment/Approval of Projects from Previous Council


    AIT Month
    - AITlympics: NO
    - CAMS VII: YES
    - Mr. & Ms. AIT: YES
    Tourism Job Fair: YES
    Gawad AIT: YES
    AIT Idol: NO
    Mentorship Series: YES
    Grad Ball: YES
    Grad Ceremony: YES
    Elections: YES
    Turnover & Induction: YES
    Miting d' Avance: YES
    5. Project Proposals (Standing, Special Standing)
    Secretariat (c/o Councilor Balagot)
    - compilation of events, projects, campaigns of the council to be given to the next council
    Mass Media (c/o Councilor Reynoso)
    - compilation/publication
    Ways and Means (c/o Councilor Carbonell)
    - sell another kind of merchandise
    - clearance sale
    - merchandise sale suggestions: bag, lace, academic planner (together with USC),
    umbrella
    - sell tickets for UP Fair
    Sports and Fitness (c/o Batch Rep Iwarat)
    - Diliman Games
    - Fitness Week (pending)
    Basic Student Services (c/o Councilor Balagot)
    - tutorial services
    - printer
    Students Rights and Welfare (c/o Vice Chair Muoz)
    - rise for education alliance: campaign about other school fees
    Graduation Committee (c/o Batch Rep Fuentes)
    - graduation ball
    - graduation ceremonies
    Security Committee (c/o Chair Calderon)
    - seminar about security issues
    - self-defense
    - rights as an ordinary person
    Batch Representatives
    - batch GAs
    - batch bonding
    USC (c/o Tin)
    - academic planner

    - climate justice week


    one week of fundraising activities
    AITSC to handle climate justice week
    Buklod Visayas will be adopted by Sir Gonzalo
    6. Calendaring of Events
    _________________________
    Sanity Break 5.04pm 5.14pm
    _________________________
    7. Other Matters (GASC, LCC, USC Updates)
    GASC & LCC lay on the table
    USC Updates
    - needs list of partnerships with the USC
    - Magna Carta: problem with delegates because the quorum is never reached
    - Vice Chair Muoz: Nakapag-draft na sa committee namin. (Representational Rights)
    - IskoOps protocol
    - UFC to resolve on Wednesday: last follow-up with Juan Gonzaga
    - LCC meeting on the 22nd
    - book rentals in USC
    - constitution check-up
    _________________________

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