This document outlines the procedure for conducting technical audits at PL Engineering Limited to verify deliverables meet contract specifications and requirements. It describes scheduling audits, audit activities including reviewing documents and noting findings, corrective actions by auditees, and verification and closure of findings. The procedure aims to ensure technical quality through intra-department audits conducted by technical experts and managed through an online system with responsibilities defined for managers, auditors, and auditees.
This document outlines the procedure for conducting technical audits at PL Engineering Limited to verify deliverables meet contract specifications and requirements. It describes scheduling audits, audit activities including reviewing documents and noting findings, corrective actions by auditees, and verification and closure of findings. The procedure aims to ensure technical quality through intra-department audits conducted by technical experts and managed through an online system with responsibilities defined for managers, auditors, and auditees.
This document outlines the procedure for conducting technical audits at PL Engineering Limited to verify deliverables meet contract specifications and requirements. It describes scheduling audits, audit activities including reviewing documents and noting findings, corrective actions by auditees, and verification and closure of findings. The procedure aims to ensure technical quality through intra-department audits conducted by technical experts and managed through an online system with responsibilities defined for managers, auditors, and auditees.
This document outlines the procedure for conducting technical audits at PL Engineering Limited to verify deliverables meet contract specifications and requirements. It describes scheduling audits, audit activities including reviewing documents and noting findings, corrective actions by auditees, and verification and closure of findings. The procedure aims to ensure technical quality through intra-department audits conducted by technical experts and managed through an online system with responsibilities defined for managers, auditors, and auditees.
Description Front Page with Revision Status Table of Contents Purpose Scope Definitions / Abbreviations References Responsibilities Procedures Flow Chart Measurement Criteria List of Formats Enclosures Flow Chart Appendix - 1
Page No. 1 2 3 3 3 3 3 3 5 5 5 5 6
QUALITY SYSTEM PROCEDURE
TECHNICAL AUDIT
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No. : PLE-QA-QSP-12 Rev. : 2 Page : 3 of 6
Purpose To establish a procedure to ensure that Technical Audits are performed to verify the technical quality of the deliverables w.r.t. the contract specifications and requirements.
2.0
Scope This covers all the deliverables generated by the departments / functions within the organization.
3.0
Definitions / Abbreviations CAPA CI COO HOD LE MR NCR PLE PEM QSP
4.0
: Corrective Action and Preventive Action
: Continual Improvement : Chief Operating Officer : Head of Department : Lead Engineer : Management Representative : Non Conformance Report : PL Engineering Limited : Project Engineering Manager : Quality System Procedure
References Quality Manual (PLE-QA-QM-01) ISO 9001 : 2008 Standard
5.0
Responsibilities MR, HODs, Lead Engineers & Technical Experts
6.0
Procedures
6.1
Technical Audits are conducted in the company on an intra-department basis by identified
Technical Experts of the concerned engineering departments. The Technical Experts are identified by the respective HODs based on their competence and their technical expertise in the related field. The MR maintains a list of identified Technical Experts.
6.2
The Technical Audits are planned in such a way that each project, whose duration is more than six months, is covered at least once during the entire project execution cycle. However, in case the duration of project is more than one year, Technical Audits are conducted at least twice during the project execution cycle.
6.3
For all the projects with duration less than or equal to six months, the Technical Audits may be conducted as per the discretion of the Head of Engineering and criticality of the project identified by the concerned Project Engineering Manager and HOD of concerned Engineering department.
6.4
The MR prepares an online project-wise audit schedule through PLE Widget and informs the concerned HODs, LE as well as to the Technical Experts to prepare themselves for con-
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ducting the Technical Audit. The audit notification issued by MR contains the following information: Date of Audit Time of audit Name of the Technical Experts to conduct the audit. 6.5
In case of any change requested by the auditees / Technical Experts / HODs / PEMs, the MR makes necessary change to the schedule. For any addition or deletion of Technical Experts to the existing list, the MR also updates the List of Identified Technical Experts.
6.6
Prior to the audit, the Technical Expert discusses with the HOD / PEM regarding the specific area / document required to be reviewed during the audit. This is based on the HODs / PEMs assessment of the team strength in executing the type of deliverables being produced on the project (if for the first time in the company etc.) / new work process adopted on the project etc. This is checked on the following aspects of the deliverables such as : Design Basis Design outputs (Drawings / Documents / Datasheets etc.) meet the input requirements. Design Calculations using applicable Codes / Standards with versions as per Contract Understanding of Technical Scope. Design Specifications and Standards used. Incorporation of PMC / Customer / IDC Comments and changes in inputs. Material take Off Material Requisition, Purchase Requisition, Technical Bid Analysis - Effective / sufficient information on the same Vendor Drawing Comments.
6.7
Findings of the Technical Audit are reported by the Technical Experts on Technical Audit Report (Format No. CO-CF-34) available online through PLE Widget.
6.8
Root cause analysis, CAPA on the findings are planned by the auditees on the Technical Audit Report itself, available online through PLE Widget, and they are responsible for the completion of the planned corrective / preventive action. At the completion of planned CAPA, the auditee updates the action completion date in the online Technical Audit. The Technical Expert is automatically notified through the Widget that the action has been taken and the Technical Expert needs to verify the same.
6.9
The Technical Expert verifies satisfactory completion of planned corrective / preventive
action Technical Audit Report available online. The Technical Expert, if felt necessary, may also consult with PEM for closing the actions taken by the auditee.
6.10
After verification, the original Technical Audit Report is forwarded to HOD for reviewing the effectiveness of actions taken and signing off the same.
6.11
The disposal of the technical findings is done by the concerned HOD, online, through the following methods as appropriate :
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a. Filling up a CI form where procedure / design guide require revision.
b. Discuss the same in the LEs / Departmental meeting. c. Add item in a training module of respective subject. 6.12
The Technical Audit Report is then forwarded to MR for formal closure and recoding in the PLE Widget. The complete Technical Audit report gets automatically compiled and is accessible to everybody through the PLE widget.
7.0
Flow Chart Refer Appendix-1
8.0
Measurement Criteria Nil
9.0
List of Formats Technical Audit Report : CO-CF-34
10.0
Enclosures Flow Chart
: Appendix-1
QUALITY SYSTEM PROCEDURE
TECHNICAL AUDIT
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Appendix-1 Flow Chart
Prepare & Publish Audit Schedules online
through PLE Widget
List of Identified Technical Experts
Responsibility MR
Prepare for Audit by keeping
sound engineering practices and design philosophies in mind
Technical Experts
Conduct Technical Audit and list out the
findings on Technical Audit Report (CO-CF34) available online through PLE Widget
Technical Experts
Root cause analysis on Technical
Audit Report
Auditees
Plan and take necessary CAPA on Technical
Audit Report available online through PLE Widget
Auditees
Update activity completion date on Technical Audit
Report to notify Technical Expert regarding completion of CAPA
Auditees
Online Verification of CAPA Technical
Audit Report
Online review of report by HOD for
effectiveness of actions taken and disposition method decided for effective dissemination of the findings
Report forwarded to MR for
formal closure and automatic recording in PLE Widget.
