Termination of Employment Letter Template Redundancy
Termination of Employment Letter Template Redundancy
Termination of Employment Letter Template Redundancy
You can use this letter to provide an employee with written notice of termination due to
redundancy.
Generally, employers must not terminate an employees employment unless the employer has
given the employee written notice of the day of the termination of the employment (which
cannot be earlier than the day the notice is given). When you make an employee redundant,
you may also have to pay redundancy entitlements and notify Centrelink.
Visit www.fairwork.gov.au/termination for more information about redundancy and notice
periods.
Important: it is unlawful to make a job redundant for discriminatory reasons or reasons that
include discriminatory grounds.
Are you a small business owner?
If you operate a small business it is important that you follow the Small Business Fair Dismissal
Code when terminating an employees employment. Using this template may help you to
comply with the code.
inform employees about changes within the business that may affect their working arrangements
consider all options and alternatives to redundancies, such as redeployment, job sharing and
reduced overtime.
For further information on this topic, see the Best Practice Guide: Consultation & cooperation in the
workplace.
If you decide that you no longer want an employees job to be done by anyone, except where you
have made this decision because of becoming insolvent or bankrupt or due to the ordinary or
customary turnover of labour, then the job (not the employee) becomes redundant and you can end
the employment relationship.
Redundancy does not occur because of the performance or conduct of the employee.
For more information on redundancy and notice periods, visit www.fairwork.gov.au, or contact the Fair
Work Infoline on 13 13 94.
the notice period and whether the employee will be paid in lieu of notice
any other entitlements to be paid (like annual leave and long service leave).
This template has been colour coded to assist you to complete it accurately. You simply need to
replace the red < > writing with what applies to your employee and situation. Some of the sections are
optional because they might not apply to your employee and can simply be deleted. Explanatory
information is shown in blue italics to assist you and should be deleted once you have finished the
letter.
The Fair Work Ombudsman is committed to providing you with advice that you can rely on.
The information contained in this template is general in nature. If you are unsure about how it applies to your situation you
can call our Infoline on 13 13 94 or speak with a union, industry association or a workplace relations professional.
<Date>
Private and confidential
<Insert employees full name>
<Insert employees residential address>
Based on your length of service, your notice period is <insert number> weeks. Therefore your
employment will end on <insert future date to cover all of the weeks you need to give notice>.
Due to your employment ending because of redundancy, you will be paid redundancy pay of $<insert
amount> in accordance with <insert full name of the source of the entitlement (e.g. award, enterprise
agreement, National Employment Standards, contract of employment)>. This amount represents
<insert number of weeks of redundancy pay> weeks pay which is based on your <insert number of
years of employment> years of service.
Option B: Use this option if you are required to pay redundancy and the employee will be paid in lieu of
the notice period.
Your employment will end immediately. Based on your length of service, your notice period is <insert
number> weeks. Instead of receiving that notice, you will be paid the sum of $<insert amount>, plus
the redundancy entitlement set out below.
Due to your employment ending because of redundancy, you will also be paid redundancy pay of
$<insert amount> in accordance with <insert full name of the source of the entitlement (e.g. award,
enterprise agreement, National Employment Standards, contract of employment)>. This amount
represents <insert number of weeks of redundancy pay> weeks pay which is based on your <insert
number of years of employment> years of service.
Option C: Use this option if you are not required to pay redundancy and the employee will work the
notice period.
Based on your length of service, your notice period is <insert number> weeks. Therefore your
employment will end on <insert future date to cover all of the weeks you need to give notice>.
Option D: Use this option if you are not required to pay redundancy and the employee will be paid in lieu
of the notice period.
Your employment will end immediately. Based on your length of service, your notice period is <insert
number> weeks. In lieu of receiving that notice, you will be paid the sum of $<insert amount>.
The next part of the letter applies to all employees.
You will also be paid your accrued entitlements and any outstanding pay, including superannuation, up
to and including your last day of employment.
Employees and employers may seek information about minimum terms and conditions of employment
from the Fair Work Ombudsman. If you wish to contact them you can call 13 13 94 or visit their
website at www.fairwork.gov.au.
We thank you for your valuable contribution during your employment with us. Please contact me if you
wish to obtain a reference in the future.
Yours sincerely,
<Insert name>
<Insert position>