Example
Example
Example
Background
As described in the DRL Monitoring and Evaluation Primer, a monitoring and evaluation plan (M&E plan) is a systematic and objective approach or process for
monitoring project performance toward its objectives over time. In general, DRL prefers M&E plans with a robust set of indicators that measure program progress
and impact of the program activities. While it is not necessary to have indicators for every program activity, the indicators should measure the major program
activities that will contribute to the advancement of the strategic objectives as laid out in the grant agreement.
Each M&E plan should contain specific output- and outcome-based indicators with baselines and targets, data source, and frequency of data collection. However,
there is not a standard template for the M&E plan that each DRL grantee must follow (e.g., each objective does not need to have 4 indicators with 2 of those
indicators being outcome-focused). DRL wants to afford grantees the flexibility to design an M&E plan that is customized to the specifics of the program. DRL
recognizes that sometimes it may be difficult for grantees to design truly results-oriented M&E plans, but we encourage grantees to develop an M&E plan that is as
comprehensive, ambitious and creative as possible.
The M&E plan is meant to detail how the outputs and outcomes of program activities will be measured quantitatively. Yet, sometimes the results and impact of a
program are more easily conveyed qualitatively. Grantees can describe how program impact will be assessed qualitatively at the end of the M&E plan. DRL
encourages grantees to provide success stories and anecdotal or other qualitative evidence of program impact in the quarterly progress reports, as well as showing
how well the program is meeting the targets set in the M&E plan.
Below is one example of how the monitoring and evaluation plan can look.
Program Description
Free Democrastan Institute (FDI) will build the capacity of the judicial sector to ensure that the Democrastan citizens, especially detainees and those accused of
crimes, are aware of and know how to defend their legal rights. This program has two strategic objectives: (1) to increase capacity of judicial police units, magistrates
and court and prison clerks to protect the rights of detainees and prisoners and (2) to ensure that target communities, especially detainees and prisoners, are better
informed about their legal rights. The projects key activities include comprehensive training to judicial police units, magistrates to enhance their skills and
knowledge on existing criminal procedure code provisions; management training to court and prison clerks to improve the implementation of the current prison case
management system; and planning meetings with and implementing a public awareness campaign to mobilize and sensitize communities on the rights of prisoners
and detainees as well as develop and implement an effective prison monitoring system.
Strategic Objective 1: To increase capacity of judicial police units, magistrates and court and prison clerks to protect the rights of detainees and prisoners.
Activity
Output/Outcome
Indicator
Baseline
Target/Benchmark
Data Source Data Disaggregation
Frequency
Intermediate Results 1: The judicial sector is better equip to protect the rights of detainees and prisoners.
Ability of overall
judicial sector
personnel to show
due process and
protection of the
rights of detainees
and prisoners.
Outcome
Baseline from
needs
assessment
Pre/postprogram
survey,focus
groups and
interviews with
FY14: 35% increase above the
judicial police
baseline in judicial sector's ability
units,
to protect the rights of detainees
magistrates,
and prisoners.
court and prison
clerks
Bi-annual and
final evaluation
Detainees and
prisoners' level of
confidence about the
justice system
effectively protecting
their rights during
their detention.
Outcome
Baseline from
needs
assessment
Pre/postprogram survey,
focus groups and
interviews with
detainees and
prisoners
Bi-annual and
final evaluation
Number of Judges
and judicial personnel
Trained with USG
Assistance*
Output
Program
monitoring and
reports
Following
training event
Interviews with
participants
By region
Final
evaluation
Conduct training
sessions for judicial
Percentage of
police unit and
magistrates on the unlawful detentions
rights of detainees made
and prisoners
Outcome
Outcome
Output
Interviews with
participants
By institution
Final
evaluation
Program
monitoring and
reports
Quarterly
Program
monitoring and
reports
By region
Quarterly
By institution
Following
training event
Output
FY13: 0
FY14: 6 courts
Cumulative: 6 courts
Outcome
Baseline from FY13: Overall, participants show Pre- and post60% improvement in data entry test surveys of
pre-test
skills over the baseline
participants
survey
FY14: N/A
Outcome
Baseline from FY13: Overall, participants show Pre- and post30% knowledge increase on data test surveys of
pre-test
management above the baseline participants
survey
Following
training event
FY14: N/A
Percentage of files
available to public
upon demand
Outcome
Interviews from
detainees, court
clients and court
staff
Bi-annual and
in final
evaluation
Strategic Objective 2: To ensure that target communities, especially detainees and prisoners, are better informed about their legal rights.
Activity
Indicator
Output/Outcome Baseline
Target/Benchmark
Data Source Data Disaggregation
Frequency
Intermediate Results 2.1: Detainees and prisoners know their legal rights.
Level of knowledge
from the prisoners
and detainees about
their rights.
Outcome
Ability of prisoners
and detainees to
advocate for their
rights when detained.
Outcome
Focus groups
and interviews
with prisoners
and detainees
Project
beginning and
and final
evaluation
Focus groups
and interviews
with prisoners
and detainees
Project
beginning and
and final
evaluation
Project
beginning and
and final
evaluation
By municipality
Quarterly
Intermediate Results 2.2: The general public are more knowledgeable about the legal rights of detainees and prisoners.
Level of knowledge
from the public about
the rights of
detainees and
prisoners.
Percentage of
municipalities
represented
Number of
participants trained
in the rights of
Conduct training detainees and
sessions for mayors prisoners
and municipal council Knowledge of
members on the
participants on legal
rights of detainees rights issues
and prisoners
Outcome
Output
0%
FY13: NA
FY14: At least 95% 0f
municipalities represented
Output
Outcome
Public opinion
survey at the
beginning and
the end of the
project
Program
monitoring and
reports
FY13: NA
Program
monitoring and
FY14: 50 participants trained (20 reports
women)
Cumulative: 50 participants (20
women)
FY13: N/A
Following
training event
Outcome
Quality of strategic
plan developed
Outcome
0%
Cumulative: 6
FY13: NA
Interviews with
mayors, council
FY14: 80% of plan elements rated members, and
as "high " by community leaders community
members
Following
meeting report
Outcome
FY13: NA
Final
evaluation
Convene awareness
strategic planning
No. of
meeting
recommendations
implemented at the
provincial level
Number of prison
volunteers trained in
criminal procedures
Participants
knowledge on
Train prison
volunteers in criminal criminal procedures
procedure
Ability to protect
detainees
0 initiatives
No. of awareness
initiatives
implemented
successfully
Output
Outcome
Baseline from
pre-test
survey
Interviews with
mayors, council
members, and
community
members
By municipality
Final
evaluation
Following
training event
Outcome
0%
FY13: NA
FY14: 65% of participants use
training to provide helpful
information to detainees
Interviews with
participants and
detainees
Final
Evaluation