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    R12A - School Business Manager Example Job Description and Person Specification For A Primary School

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    terhile
    This document provides a job description and person specification for a School Business Manager position at a primary school. The School Business Manager will be responsible for managing the school's finances, personnel, facilities, and administration. Key responsibilities include preparing budgets and financial reports, managing payroll and staff records, overseeing health and safety, facilities maintenance, and administrative functions. The ideal candidate will have strong numeracy, literacy, and technology skills as well as experience managing an office environment and staff. Relevant qualifications and a commitment to equal opportunities are also required.

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    R12A - School Business Manager Example Job Description and Person Specification For A Primary School

    Uploaded by

    terhile
    16 views7 pages
    This document provides a job description and person specification for a School Business Manager position at a primary school. The School Business Manager will be responsible for managing the school's finances, personnel, facilities, and administration. Key responsibilities include preparing budgets and financial reports, managing payroll and staff records, overseeing health and safety, facilities maintenance, and administrative functions. The ideal candidate will have strong numeracy, literacy, and technology skills as well as experience managing an office environment and staff. Relevant qualifications and a commitment to equal opportunities are also required.

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    This document provides a job description and person specification for a School Business Manager position at a primary school. The School Business Manager will be responsible for managing the school's finances, personnel, facilities, and administration. Key responsibilities include preparing budgets and financial reports, managing payroll and staff records, overseeing health and safety, facilities maintenance, and administrative functions. The ideal candidate will have strong numeracy, literacy, and technology skills as well as experience managing an office environment and staff. Relevant qualifications and a commitment to equal opportunities are also required.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    16 views7 pages

    R12A - School Business Manager Example Job Description and Person Specification For A Primary School

    Uploaded by

    terhile
    This document provides a job description and person specification for a School Business Manager position at a primary school. The School Business Manager will be responsible for managing the school's finances, personnel, facilities, and administration. Key responsibilities include preparing budgets and financial reports, managing payroll and staff records, overseeing health and safety, facilities maintenance, and administrative functions. The ideal candidate will have strong numeracy, literacy, and technology skills as well as experience managing an office environment and staff. Relevant qualifications and a commitment to equal opportunities are also required.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 7

    [email protected].

    uk

    R12A – SCHOOL BUSINESS MANAGER


    EXAMPLE JOB DESCRIPTION AND
    PERSON SPECIFICATION FOR A
    PRIMARY SCHOOL

    April 2010

    Web: www.fmsis.info
    IPF
    Web: www.cipfa.org.uk

    Email: [email protected]
    Email: [email protected]
    Page 2 of 7
    JOB DESCRIPTION

    JOB TITLE School Business Manager

    PURPOSE OF THE JOB

    To organise, maintain and monitor the School’s financial and personnel systems and to
    manage office functions to ensure an effective service to the School. To line manage
    administrative and ancillary staff, including commissioning and delegation of relevant
    activities. To be an active member of the School’s leadership and management team.

    RESPONSIBLE TO: The Head Teacher.

    DUTIES AND RESPONSIBILITIES

    LEADERSHIP AND MANAGEMENT

    • Member of Leadership and Management Team offering financial and personnel


    support and advice as required

    • Improve and develop financial statements, forecasts and best value procedures

    • Attendance at Finance and Staffing Committee Meetings to provide information as


    required including annual budget statement, CFR Return, Financial Summary and
    Statement of Internal Control

    • Line management of administrative and ancillary staff including assisting in the


    creation and implementation of recruitment / induction / appraisal / training /
    mentoring systems for these staff

    FINANCE

    • To be responsible for the effective management of financial administration


    procedures, including responsibility for compliance with financial regulations.

    • Monitoring the weekly / monthly expenditure and advising the Head Teacher /
    Finance Committee of possible under / over spending whilst providing options for
    varying expenditure.

    • Identify the need for, select and manage the ordering of supplies and equipment
    for the school including the issuing of invoices and ensuring settlement of
    accounts.

    • Preparation of work specifications for tender and assisting with the selection of
    contractors.

    • Preparation and maintenance of such reports, records and accounts as are


    required in conjunction with the School’s computerised accounting systems.

    • Ensuring the proper collection, reconciliation and banking of any monies received
    by the School

    Page 3 of 7
    • Ensuring all expenditure is correctly coded to ensure maximum use of all budgets
    and grants

    • Managing procurement and being responsible for securing relevant sponsorship.

    • Maintaining an assets register and inventory.

    • To be responsible for seeking professional advice on insurance and advising the


    Governors on the appropriate insurances for the School. Implementing the
    approved insurances, and handling any claims that arise.

    PERSONNEL AND STAFFING

    • To be responsible for the effective operation of payroll systems.

    • To be responsible for the completion of all new starter paperwork and other
    documents relating to staff employment.

    • Maintain and update personnel database.

    • To liaise with the Head Teacher on personnel issues.

    • Completing and submitting monthly timesheets for staff and supply teachers.

    • To be responsible for school personnel administration.

    • To liaise with external organisations to ensure that appropriate clearance for new
    staff is received –medical checks, child protection.

    • To be responsible for the maintenance of confidential staff records.

    ESTATE MANAGEMENT

    • To oversee the letting of the school premises to outside organisations and School
    staff, and for the development of all school facilities for out-of-school use, with
    particular reference to the local community

    • To implement risk management and loss prevention strategies in the school to


    reduce insurance costs.

    • To co-ordinate the maintenance of the School site and the buildings, the
    preparation of maintenance schedules and the efficient operation of all facilities on
    the property.

    • To keep records of and to initiate regular fire practices and alarm tests. To ensure
    emergency procedures are current and timely.

    • To organise the upkeep of playing fields, gardens, all weather surfaces, tennis
    courts and land drainage. To ensure the maintenance of boundaries, footpaths,
    roads and rights of way.

    Page 4 of 7
    • To co-ordinate purchase, repair and maintain all furniture and fittings.

    • Develop work specifications and manage service contracts.

    • Be responsible for the management of Health & Safety within the School.

    ADMINISTRATION

    • To manage the administrative function including the administrative ICT facilities,


    school reception, reprographics, records and telephones.

    • To be responsible for the systems and general management of the School’s


    administrative and financial computer network, the implementation of appropriate
    Management Information Systems and the full computerisation of the
    administration accounting and record system, including desk top publishing.

    • To provide for the preparation and production of all school records and
    publications.

    • To maintain Pupil Records.

    • To be responsible for obtaining the necessary licenses and permissions and


    ensuring their relevance and timeliness.

    GENERAL

    • Comply with and assist with the development of policies and procedures relating to
    child protection, health, safety and security, confidentiality and data protection,
    reporting all concerns to an appropriate person

    • Be aware of and support difference and ensure equal opportunities for all

    • Contribute to the overall ethos / work aims of the School

    • Establish constructive relationships and communicate with other agencies /


    professionals

    • Attend and participate in regular meetings

    • Participate in training and other learning activities and performance development


    as required

    Signed on behalf of the Governing Body ………………………………...

    Date …………………………………………………

    Signature of Postholder …………………………………… Date ……………………..

    Page 5 of 7
    PERSON SPECIFICATION

    POST TITLE: School Business Manager

    Essential Criteria How identified Desirable Criteria How identified

    SKILLS Application Form Ability to self- Application


    & Selection evaluate learning Form &
    Excellent numeracy / literacy / Process needs and actively Selection
    ICT skills seek learning process
    opportunities
    Ability to interpret advice /
    statute and to devise policy /
    practice in the light of these

    Ability to relate well to children


    and adults

    Ability to persuade, motivate,


    negotiate and influence

    LEADERSHIP Application Form Provide Application


    & Selection professional Form &
    Support and demonstrate Process direction to the Selection
    commitment to the vision for work of others Process
    the establishment of the new
    primary school Make informed use
    of inspection and
    Support the Head Teacher in research findings
    the management of change
    and improvement in pursuit of
    strategic objectives

    Prioritise, plan and organise


    direct and co-ordinate the work
    of others build, support and
    work with high performing
    teams

    Work as part of a team

    Devolve responsibilities,
    delegate tasks and monitor
    practice to see that they are
    being carried out set standards
    and provide a role model for
    pupils and staff

    Seek advice and support when

    Page 6 of 7
    necessary

    Deal sensitively with people


    and resolve conflicts

    Commitment to equal
    opportunities

    KNOWLEDGE & Application Form


    UNDERSTANDING & Selection
    Process
    Full working knowledge of
    relevant polices / codes of
    practice / legislation

    Several years experience


    working in an office
    environment at a senior level

    QUALIFICATIONS / Application Form Certificate of Application


    TRAINING & Selection School Business Form
    Process Management Qualification
    Qualification or equivalent (C/SBM) or Degree Certificates
    experience in relevant or equivalent
    discipline qualification

    DISPOSITION AND ATTITUTE Application Form


    & Selection
    Open – minded and receptive Process
    to new ideas, approaches and
    challenges

    OTHER CONDITIONS

    School operates non – smoking


    policy

    Page 7 of 7

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