Fujixerox M225Z User Guide

DocuPrint M255 df/M255 z
User Guide
Contents
Preface ....................................................................................................................... 9
Trademarks and Document Disclaimer .................................................................... 10
About License........................................................................................................... 11
Types of Manuals ..................................................................................................... 12
Using This Guide...................................................................................................... 13
Organization ................................................................................................ 13
Conventions................................................................................................. 14
Safety Notes............................................................................................................. 15
Electrical Safety........................................................................................... 16
Machine Installation..................................................................................... 18
Operational Safety....................................................................................... 21
Consumable ................................................................................................ 23
Warning and Caution Labels ....................................................................... 24
Environment ............................................................................................................. 25
Regulation ................................................................................................................ 26
Radio Frequency Emissions (Class B) ........................................................ 26
Product Safety Certification (UL, CB) .......................................................... 26
Illegal Copies and Printouts...................................................................................... 27
Product Features...................................................................................................... 28
Specifications............................................................................. 31
Copy Function ............................................................................................. 32
Print Function .............................................................................................. 34
Scan Function.............................................................................................. 36
Fax Function................................................................................................ 37
Direct Fax Function ..................................................................................... 38
Basic Operation ......................................................................... 39

Main Components ....................................................................................... 40
Front View....................................................................................... 40
Rear View ....................................................................................... 41
Automatic Document Feeder (ADF) ............................................... 41
Operator Panel ............................................................................... 42
Turning On the Printer ................................................................................. 44
Setting Initial Settings on the Operator Panel.............................................. 45
Printing the Panel Settings Page................................................................. 46
The Operator Panel ........................................................................ 46
The Printer Setting Utility (Windows Only)...................................... 46
Power Saver Mode ...................................................................................... 47
Exiting the Power Saver Mode ....................................................... 47
Contents
Printer Management Software ................................................... 49

Print and Scan Drivers................................................................................. 50
CentreWare Internet Services ..................................................................... 51
Creating an Administrative Password............................................. 51
Printer Setting Utility (Windows Only).......................................................... 52
SimpleMonitor (Windows Only) ................................................................... 53
Launcher (Windows Only) ........................................................................... 54
Address Book Editor.................................................................................... 56
Express Scan Manager ............................................................................... 57
User Setup Disk Creating Tool (Windows Only).......................................... 58
DocuWorks (Windows Only)........................................................................ 60
Printer Connection and Software Installation............................. 61

Overview of Network Setup and Configuration............................................ 62
Connecting Your Printer .............................................................................. 63
Connecting Printer to a Computer or a Network............................. 64
Setting the IP Address................................................................................. 67
TCP/IP and IP Addresses............................................................... 67
Automatically Setting the Printers IP Address ............................... 67
Dynamic Methods of Setting the Printers IP Address .................... 68
Assigning an IP Address (for IPv4 Mode)....................................... 69
Verifying the IP Settings ................................................................. 71
Printing and Checking the System Settings Page .......................... 71
Installing Print Drivers on Computers Running Windows ............................ 73
Identifying Print Driver Pre-install Status
(for Network Connection Setup) ............................................. 74
Inserting the Software Pack CD-ROM ............................................ 75
USB Connection Setup................................................................... 75
Network Connection Setup ............................................................. 76
Configuring Wireless Network Settings
(DocuPrint M255 z only)......................................................... 77
Setting Up the Printer for Shared Printing .................................... 104
Using the XML Paper Specification Print Driver ........................... 113
Installing Print Drivers on Computers Running Mac OS X ........................ 114
Configuring Wireless Settings on the Operator Panel
(DocuPrint M255 z only)....................................................... 115
Installing Print Drivers on Computers Running Linux (CUPS)................... 120
Installing Print Drivers................................................................... 121
Specifying the Queue ................................................................... 122
Specifying the Default Queue ....................................................... 125
Specifying Printing Options........................................................... 126
Setting the Password for Authority as the Printer Administrator... 128
Uninstalling Print Drivers .............................................................. 129
Contents
Printing Basics ......................................................................... 131

About Print Media ...................................................................................... 132
Print Media Usage Guidelines ...................................................... 132
Automatic Document Feeder (ADF) Guidelines ........................... 133
Print Media That Can Damage Your Printer ................................. 134
Print Media Storage Guidelines .................................................... 135
Supported Print Media............................................................................... 136
Usable Print Media ....................................................................... 137
Standard Paper and Tested Paper ............................................... 139
Loading Print Media................................................................................... 143
Capacity........................................................................................ 143
Print Media Dimensions................................................................ 143
Loading Print Media in the Paper Tray ......................................... 144
Loading Print Media in the Priority Sheet Inserter (PSI) ............... 152
Using the Output Tray Extension.................................................. 157
Setting Paper Sizes and Types ................................................................. 158
Setting Paper Sizes ...................................................................... 158
Setting Paper Types ..................................................................... 158
Printing ...................................................................................................... 159
Printing from the Computer........................................................... 159
Canceling a Print Job.................................................................... 160
Duplex Printing ............................................................................. 161
Direct Printing Using a USB Storage Device ................................ 166
Selecting Printing Options ............................................................ 167
Printing Custom Size Paper.......................................................... 172
Checking Status of a Print Job ..................................................... 174
Printing a Report Page ................................................................. 175
Printer Settings ............................................................................. 176
Printing with the Web Services on Devices ............................................... 178
Adding Roles of Print Services ..................................................... 178
Printer Setup................................................................................. 179
Copying.................................................................................... 181
Loading Paper for Copying........................................................................ 182
Preparing a Document............................................................................... 183
Making Copies From the Document Glass................................................ 184
Making Copies From the Automatic Document Feeder (ADF) .................. 186
Customizing Copy Options ........................................................................ 187
Number of Copies......................................................................... 188
Paper Size .................................................................................... 189
Collated......................................................................................... 191
Reduce/Enlarge ............................................................................ 192
Document Size ............................................................................. 194
Document Type ............................................................................ 195
Lighten/Darken ............................................................................. 196
Sharpness..................................................................................... 197
4
Contents
Auto Exposure .............................................................................. 198

2-Sided ......................................................................................... 199
N-Up ............................................................................................. 200
Margin Top/Bottom ....................................................................... 202
Margin Left/Right .......................................................................... 203
Margin Middle ............................................................................... 204
Copying an ID Card ................................................................................... 205
Changing the Default Copy Settings ......................................................... 206
Scanning.................................................................................. 207
Scanning Overview.................................................................................... 208
Scanning to a USB Connected Computer ................................................. 209
Using the Operator Panel ............................................................. 209
Using the TWAIN Driver ............................................................... 210
Using the WIA Driver .................................................................... 212
Using a Scanner on the Network............................................................... 213
Overview....................................................................................... 214
Confirming the Login name and the Password............................. 216
Specifying a Destination to Store Scanned Documents ............... 218
Configuring the Printer.................................................................. 228
Sending the Scanned File to the Network .................................... 233
Scanning to a USB Storage Device........................................................... 234
Sending an E-Mail With the Scanned Image............................................. 235
Adding an Entry to the Address Book........................................... 235
Sending an E-mail With the Scanned File .................................... 237
Customizing Scan Options ........................................................................ 238
Changing the Default Scan Settings............................................. 238
Changing the Scan Settings for an Individual Job ........................ 241
Faxing ...................................................................................... 243

Connecting the Telephone Line................................................................. 244
Configuring Fax Initial Settings.................................................................. 246
Setting Your Region...................................................................... 246
Setting the Printer ID .................................................................... 246
Setting the Time and Date ............................................................ 247
Changing the Clock Mode ............................................................ 248
Sending a Fax ........................................................................................... 249
Loading a Source Document
on the Automatic Document Feeder (ADF) .......................... 249
Loading a Source Document on the Document Glass.................. 250
Resolution..................................................................................... 251
Document Type ............................................................................ 251
Lighten/Darken ............................................................................. 252
Inserting a Pause.......................................................................... 252
Sending a Fax from Memory ........................................................ 253
Contents
Sending a Fax Manually ............................................................... 254

Confirming Transmissions ............................................................ 254
Automatic Redialing...................................................................... 255
Sending a Delayed Fax ............................................................................. 256
Sending a Fax Using the Driver (Direct Fax)............................................. 257
Sending a Fax from Windows....................................................... 258
Sending a Fax from Mac OS X ..................................................... 260
Receiving a Fax......................................................................................... 262
About Receiving Modes................................................................ 262
Loading Paper for Receiving Faxes.............................................. 262
Receiving a Fax Automatically in the FAX Mode.......................... 263
Receiving a Fax Manually in the TEL Mode ................................. 263
Receiving a Fax Automatically
in the TEL/FAX Mode or Ans/FAX Mode.............................. 263
Receiving a Fax Manually Using an External Telephone ............. 263
Receiving Faxes in the DRPD Mode ............................................ 264
Receiving Faxes in the Memory ................................................... 264
Polling Receive ............................................................................. 264
Automatic Dialing....................................................................................... 265
Speed Dialing ............................................................................... 265
Storing a Fax Number for Speed Dialing ...................................... 265
Sending a Fax Using Speed Dialing ............................................. 266
Group Dialing................................................................................ 266
Creating Group Dial Numbers ...................................................... 267
Editing Group Dial Numbers ......................................................... 268
Sending a Fax Using Group Dialing
(Multi-address Transmission) ............................................... 269
Printing the Address Book List...................................................... 269
Other Ways to Fax..................................................................................... 270
Using the Secure Receiving Mode ............................................... 270
Using an Answering Machine ....................................................... 271
Using a Computer Modem............................................................ 272
Setting Sounds .......................................................................................... 273
Speaker Volume ........................................................................... 273
Ringer Volume .............................................................................. 273
Specifying the Fax Settings ....................................................................... 274
Customizing Fax Options.............................................................. 274
Available Fax Options................................................................... 275
Changing the Default Fax Settings............................................................ 278
Printing a Report........................................................................................ 279
Using the Operator Panel Menus and Keypad ........................ 281

Understanding the Operator Panel Menus ................................................ 282
Report / List .................................................................................. 283
Meter Readings ............................................................................ 284
Admin Menu.................................................................................. 284
6
Contents
Defaults Settings........................................................................... 317

Tray Settings................................................................................. 328
Panel Language............................................................................ 330
Panel Lock Feature ................................................................................... 331
Enabling the Panel Lock Feature.................................................. 331
Disabling the Panel Lock Feature................................................. 332
Limiting Access to Copy, Fax, Scan, and USB Direct Print Operations .... 333
Changing the Power Saver Mode Settings................................................ 334
Resetting to Factory Defaults .................................................................... 335
Changing the Language ............................................................................ 336
Using the Printer Setting Utility (Windows Only)........................... 336
Using the Numeric Keypad........................................................................ 337
Entering Characters...................................................................... 337
Changing Numbers or Names ...................................................... 337
10
Troubleshooting ....................................................................... 339

Clearing Jams............................................................................................ 340
Avoiding Jams .............................................................................. 341
Identifying the Location of Paper Jams......................................... 342
Clearing Paper Jams
From the Automatic Document Feeder (ADF)...................... 343
Clearing Paper Jams From the Front of the Printer...................... 346
Clearing Paper Jams From the Rear of the Printer ...................... 351
Clearing Paper Jams From the Center Output Tray ..................... 353
Jam Problems............................................................................... 356
Basic Printer Problems .............................................................................. 357
Display Problems....................................................................................... 358
Printing Problems ...................................................................................... 359
Print Quality Problems............................................................................... 361
The Output Is Too Light ................................................................ 362
Toner Smears or Print Comes Off/Stain on Back Side................. 363
Random Spots/Blurred Images..................................................... 364
The Entire Output Is Blank............................................................ 364
Streaks Appear on the Output ...................................................... 365
Mottle ............................................................................................ 365
Ghosting ....................................................................................... 366
Fog................................................................................................ 367
Bead-Carry-Out (BCO) ................................................................. 367
Auger Mark ................................................................................... 368
Wrinkled/Stained Paper ................................................................ 369
The Top Margin Is Incorrect.......................................................... 370
Protrudent/Bumpy Paper .............................................................. 370
Copy Problem............................................................................................ 371
Copy Quality Problems.............................................................................. 372
Fax Problems ............................................................................................ 373
Contents
Scanning Problems ................................................................................... 375

Scan Driver/Printer Utility Problems .......................................................... 377
Other Problems ......................................................................................... 378
Understanding Printer Messages .............................................................. 379
Contacting Service .................................................................................... 388
Getting Help............................................................................................... 389
LCD Panel Messages ................................................................... 389
SimpleMonitor Alerts..................................................................... 389
Obtaining the Product Information ................................................ 390
Enabling Non-Genuine Mode .................................................................... 391
Using the Printer Setting Utility (Windows Only)........................... 392
11
Maintenance ............................................................................ 393

Cleaning the Printer................................................................................... 394
Cleaning the Scanner ................................................................... 395
Cleaning the ADF Feed Roller...................................................... 397
Replacing the Toner Cartridge .................................................................. 398
When to Replace the Toner Cartridge .......................................... 399
Removing the Toner Cartridge ..................................................... 400
Installing a Toner Cartridge .......................................................... 402
Ordering Supplies...................................................................................... 404
Consumables................................................................................ 404
When to Order a Toner Cartridge ................................................. 404
Recycling Supplies ....................................................................... 405
Storing Consumables ................................................................................ 406
Managing the Printer ................................................................................. 407
Checking or Managing the Printer
with the CentreWare Internet Services................................. 407
Checking Printer Status
with the SimpleMonitor (Windows Only)............................... 408
Checking Printer Status Through E-mail ...................................... 409
Conserving Supplies.................................................................................. 410
Checking Page Counts.............................................................................. 411
Moving the Printer ..................................................................................... 412
12
Contacting Fuji Xerox .............................................................. 415

Technical Support...................................................................................... 416
Online Services ......................................................................................... 417
Contents
Preface
Thank you for purchasing the DocuPrint M255 df/M255 z.
This guide is intended for users who use the printer for the first time, and provides all the necessary
operating information about the Copy, Print, Scan, and Fax functions.
Please read this guide to achieve the best performance from your printer.
This guide assumes you are familiar with computers and the basics of network operation and
configuration.
After reading this guide, keep it safe and handy for future reference.
DocuPrint M255 df/M255 z User Guide Help

Copyright 2012 by Fuji Xerox Co., Ltd.
Fuji Xerox Co., Ltd.
July 2012 (Edition 2)
No. ME5830E2-2
Preface
Trademarks and Document Disclaimer

Apple, Bonjour, ColorSync, Macintosh, and Mac OS are trademarks of Apple Inc. in the United
States and/or other countries.
PCL is a trademark of Hewlett-Packard Corporation in the United States and/or other countries.
Microsoft, Windows Vista, Windows, and Windows Server are trademarks of
Microsoft Corporation in the United States and/or other countries.
Linux is a registered trademark of Linus Torvalds.
Novell is a registered trademark and SUSE is a trademark of Novell, Inc. in the United States and
other countries.
Red Hat and Red Hat Enterprise Linux are registered trademarks of Red Hat, Inc. in the U.S. and
other countries.
RSA, BSAFE are either registered trademarks or trademarks of EMC Corporation in the United States
and/or other countries.
Mozilla is a registered trademark of the Mozilla Foundation.
All product/brand names are trademarks or registered trademarks of the respective holders.
In this manual, safety instructions are preceded by the symbol
before performing the required procedures.
. Always read and follow the instructions
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer
hacking.
WARNING:
This equipment will be inoperable when mains power fails.
IMPORTANT:
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied
or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized
operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized
operation of the equipment.
5. Decompiling this manual is prohibited.
An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and
Foreign Trade of Japan and/or the export control regulations of the United States.
XEROX, the sphere of connectivity design, CentreWare Internet Services, and DocuPrint are
trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd.
DocuWorks is a trademark of Fuji Xerox Co., Ltd.
All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox
Corporation or Fuji Xerox Co., Ltd.
10
Trademarks and Document Disclaimer
About License
RSA BSAFE
Your printer includes RSA BSAFER Cryptographic software from EMC Corporation.
DES
This product includes software developed by Eric Young.
([email protected])
AES
Copyright 2003, Dr BrianGladman, Worcester, UK. All rights reserved. This product uses published
AES software provided by Dr Brian Gladmanunder BSD licensing terms.
TIFF(libtiff)
LibTIFFCopyright 1988-1997 SamLeffler
Copyright 1991-1997 Silicon Graphics, Inc.
JPEG
Our printer software uses some of the codes defined by the Independent JPEG Group.
About License
11
Types of Manuals
Safety Guide
Describes the information you need to know before using the printer
and to operate the printer safely.
Setup Guide
Provides step-by-step instructions on how to set up your printer.

Also describes how to setup wireless network. (The wireless LAN
feature is available only on the DocuPrint M255 z model.)
User Guide (HTML files)

(this guide)
Describes how to get ready to print and set various features. It also
covers the operator panel menus, troubleshooting tips, and
maintenance information.
This guide is on the Software Pack CD-ROM.
PostScript Level3 Compatible

User Guide
Describes how to set up your printer as a PostScript Level3 Compatible

printer and the features that can be configured on your print driver.
This guide is on the Software Pack CD-ROM.
12
Types of Manuals
Using This Guide

This section includes:
"Organization" on page 13
"Conventions" on page 14
Organization
This guide is organized into the following chapters. The summary of each chapter is as follows:
1 Specifications
Describes the printer specifications.
2 Basic Operation
Describes the main components of the printer, power saver modes,

and how to turn on the printer.
3 Printer Management Software
Describes the software available for the printer.
4 Printer Connection and

Software Installation
Describes the basic information about how to connect the printer to

your computer and how to install the print driver.
5 Printing Basics
Describes the supported paper, how to load paper, and how to print
data using various print features.
6 Copying
Describes how to copy documents and the adjustment features.
7 Scanning
Describes how to set and use the Scan features.
8 Faxing
Describes how to set and use the Fax features.
9 Using the Operator Panel

Menus and Keypad
Describes the setting items available on the operator panel, their

setup procedures, and how to use the numeric keypad.
10Troubleshooting
Describes the troubleshooting tips for printer problems such as paper

jams.
11 Maintenance
Describes how to clean the printer, how to replace the toner cartridge,
and how to see the printer status.
12Contacting Fuji Xerox
Describes support information.
Using This Guide
13
Conventions
1 In this guide, personal computers and workstations are collectively called computers.
2 The following terms are used throughout this guide:
IMPORTANT:
Important information that must be read and followed.
NOTE:
Additional information that merits emphasis.
See also:
References within this guide.
3 Orientation of documents or paper is described in this guide as follows:

,
,
, Long Edge Feed (LEF): Loading the document or paper in the landscape orientation.
, Short Edge Feed (SEF): Loading the document or paper in the portrait orientation.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction
4 The screen shots and illustrations in this guide are those of the DocuPrint M255 z unless
otherwise specified. Some of the items in the screen shots and illustrations may not be displayed
or available depending on your printer model.
5 Some features are not available on some models.
14
Using This Guide
Safety Notes
Before using this product, read Safety Notes carefully for safety use.
This product and recommended supplies have been tested and found to comply with strict safety
requirements including safety agency approvals and compliance with environmental standards. Follow
the following instructions for safety use.
WARNING:
Any unauthorized alteration including an addition of new functions or connection to external devices
may not be covered by the product warranty. Contact your local Fuji Xerox representative for more
information.
Follow all warning instructions marked on this product. The warning marks stand for the followings:
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
: A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
Caution
Flammable
Explodable
Electric
shock
Heated
surface
Moving
object
Pinched
fingers
: A symbol for prohibited items. Follow instructions carefully to avoid

any dangerous acts.
Prohibited
No fire
Do not touch Do not use in Do not tear Keep away Never touch
bathroom
down
from wet with wet hand
: A symbol for items that must be performed. Follow instructions

carefully to carry out these essential tasks.
Instructions
Unplug
Ground/
Earth
Safety Notes
15
Electrical Safety
WARNING
This product shall be operated by the power source as indicated on the product's data plate. Consult
your local power company to check if your power source meets the requirements.
WARNING:
Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug fits only into an
earthed electrical outlet. This is a safety feature. If the plug doesn't fit to the outlet, contact an
electrician to replace the outlet to avoid risk of electric shock. Never use an earthed adapter
plug to connect the product to the electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire
accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult
your local Fuji Xerox representative to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity than the rated
ampere and voltage of this product. See the data plate on the rear panel of this product for its
rated ampere and voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Do not put an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp environment may bring
about minute electric current in a connector. It may generate heat and eventually cause a fire
accident.
To avoid the risk of electric shock and a fire accident, only use the power cord supplied with this
product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other product.
Do not damage or alter the power cord. Damage and alteration may generate heat and
eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox
representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk
of electric shock and a fire accident.
CAUTION
When cleaning this product, always switch off and unplug it. Access to a live machine interior
may cause electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and unplugging a live
connector may deform the plug and generate heat, and eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the cord and cause
electric shock or a fire accident.
16
Safety Notes
Switch off and unplug the product when it (i.e., fax function) is not used over weekends or long
holidays. Please note that it cannot receive fax message during switch-off.
Once a month, switch off this product and check if
the power cord is plugged firmly into an electrical outlet;
the plug is not excessively heated, rusted or bent;
the plug and electrical outlet are free of dust; and
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product first and contact your
local Fuji Xerox representative.
Safety Notes
17
Machine Installation
WARNING
Do not locate this product where people might step on or trip over the power cord.
Friction or excessive pressure may generate heat and eventually cause electric shock or a fire
accident.
CAUTION
Never locate this product in the following places:
Near radiators or any other heat sources
Near volatile flammable materials such as curtains
In the hot, humid, dusty or poorly ventilated environment
In the place receiving direct sunlight
Near cookers or humidifiers
Locate this product on a level and sturdy surface that can withstand a weight of 12.0 Kg.
Otherwise, if tilted, the product may fall over and cause injuries.
18
Safety Notes
Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the
product.
Keep the minimum clearance as follows for ventilation and an access to the power plug.
Unplug the product if an abnormal condition is noted.
300 mm 117 mm
398 mm
134 mm 100 mm
100 mm
86.5 mm
795.5 mm
420 mm
89 mm
100 mm
1049 mm
100 mm
719 mm
619 mm
300 mm 201.5 mm 313.5 mm
134 mm
100 mm
Safety Notes
19
Do not incline the product at more than 1 degree angle. Otherwise, it may fall over and cause
injuries.
Left
Right
1
Front
Rear
1
Left
Right
Front
Rear
To bundle wires and cables, always use the cable ties and spiral tubes that Fuji Xerox supplies.
Otherwise, it may cause some defects.
Others
To keep this product in a good performance and condition, always use it in the following
environment:
Temperature: 10 32 C
Humidity: 10 85%
When the product is left in a chilly room and the room is rapidly warmed up by heater, dew
condensation may form inside the product and cause a partial deletion on printing.
20
Safety Notes
Operational Safety
WARNING
The operator's product maintenance procedures are described in the customer documentation
supplied with this product. Do not carry out any other maintenance procedures not described in
the documentation.
This product features safety design not to allow operators access to hazard areas. The hazard
areas are isolated from operators by covers or protectors which require a tool to remove. To
prevent electric shock and injuries, never remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off and unplug the product
promptly in the following conditions, then contact your local Fuji Xerox representative.
The product emits smoke or its surface is unusually hot.
The product emits unusual noise or odor.
The power cord is cracked or worn down.
A circuit breaker, fuse or any other safety device becomes activated.
Any liquid is spilled into the product.
The product is soaked in water.
Any part of the product is damaged.
Do not insert any object into slots or openings of this product.
Do not put any of the followings on the product:
Liquid container such as flower vases or coffee cups
Metal parts such as staples or clips
Heavy objects
If liquid is spilled over or metal parts are slipped into the product, it may cause electric shock or
a fire accident.
Do not use conductive paper such as origami paper, carbonic paper or conductively-coated
paper. When paper jam occurs, it may cause short-circuit and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive to it. Other
cleaning materials may result in poor performance of the product. Never use aerosol cleaners
to avoid catching fire and explosion.
If you cannot remove the paper jam by doing the procedures in the manual, do not try to
forcibly remove the jam. Doing so may cause injuries. Contact your local Fuji Xerox
representative.
Never play the CD-ROM supplied with the product on an audio player. Always use a CD-ROM
player. Otherwise, large sound may damage audio players or your ears.
CAUTION
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with the High
Temperature or High Voltage marks on.
Keep electrical and mechanical safety interlocks active. Keep the safety interlocks away from
magnetic materials. Magnetic materials may accidentally activate the product and cause
injuries or electric shock.
Safety Notes
21
Do not attempt to remove a paper deeply jammed inside the product, particularly a paper
wrapped around the fusing unit or the heat roller. Otherwise, it may cause injuries or burns.
Switch off the product immediately and contact your local Fuji Xerox representative.
Do not apply excessive force to hold thick document on the document glass. It may break the
glass and cause injuries.
Ventilate well during extended operation or mass copying. It may affect the office air
environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.
22
Safety Notes
Consumable
WARNING
Store all consumables in accordance with the instructions given on its package or container.
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills.
It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill
a large volume of toner, contact your local Fuji Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch
fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji Xerox
representative for its disposal.
CAUTION
Keep drum cartridges (or drum if not a cartridge type) and toner cartridges out of the reach of
children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water
and consult a physician immediately.
When replacing drum cartridges (or drum if not a cartridge type) and toner cartridges, be
careful not to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes
and mouth as well as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes
until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a
physician immediately.
Safety Notes
23
Warning and Caution Labels

Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with the "High Temperature"
or "High Voltage" marks on.
NOTE:
The following shows the toner cartridge label for DocuPrint M255 z.
24
Safety Notes
Environment
For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner
cartridges and drums (photoreceptors) to make recycle parts, recycle materials or energy
recovery.
Proper disposal is required for toner cartridges no longer needed. Do not open toner cartridges.
Return them to your local Fuji Xerox representative.
Environment
25
Regulation
Radio Frequency Emissions (Class B)
This product has been tested and found to comply with the limits for a Class B digital device,
pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and
Radiocommunications Act 1992 in Australia/New Zealand. These limits are designed to
provide reasonable protection against harmful interference in a residential installation. This
product generates, uses and can radiate radio frequency energy and, if not installed and used
in accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation. If this
product does cause harmful interference to radio or television reception, which can be
determined by turning this product off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between this product and the receiver.
Connect this product into an outlet on a circuit different from that to which the receiver is
connected.
Consult the dealer or an experienced radio/TV technician for help.
Changes and modifications to this product not specifically approved by Fuji Xerox may void the
users authority to operate this product.
Product Safety Certification (UL, CB)

This product is certified by the following agency using the safety standards listed.
Standard
IEC60950-1:ed. 2
26
Regulation
Illegal Copies and Printouts

Copying or printing certain documents may be illegal in your country. Penalties of fines or
imprisonment may be imposed on those found guilty. The following are examples of items that may be
illegal to copy or print in your country.
Currency
Banknotes and checks
Bank and government bonds and securities
Passports and identification cards
Copyright material or trademarks without the consent of the owner
Postage stamps and other negotiable instruments
This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of
doubt, contact your legal counsel.
Illegal Copies and Printouts
27
Product Features
This section describes the product features and indicates their links.
Duplex Print
Multiple Up Print
When you have multiple pages to print, you can use

the duplex feature of the computer to print on either
side of paper to save paper consumption.
With the Multiple Up print feature of the printer, you

can print multiple pages on a single sheet of paper
to save paper consumption.
For more information, see "Duplex Printing" on

page 161.
For more information, see the print driver's help.
Priority Sheet Inserter (PSI)
Wireless Print (DocuPrint M255 z only)
Print media loaded in the PSI is given precedence

over the media in the paper tray. Using the PSI, you
can print on print media of another type or size
preferentially over the regular media in the paper
tray.
With the wireless LAN feature of the printer, you

can place your printer at any location and print from
a computer without cabling.
For more information, see "Loading Print Media in

the Priority Sheet Inserter (PSI)" on page 152.
For more information, see "Configuring Wireless

Network Settings (DocuPrint M255 z only)" on
page 77.
USB Direct Print
2-in-1 Copy
You can print directly from your USB storage device

without starting your computer and an application.
For more information, see "Direct Printing Using a
USB Storage Device" on page 166.
28
Product Features
You can copy two original pages on one side of a

single sheet of paper to save paper consumption.
For more information, see "N-Up" on page 320.
ID Card Copy
You can copy both sides of an ID card on one side

of a single sheet of paper in its original size by
selecting ID Card Copy on the operator panel.
For more information, see "Copying an ID Card" on
page 205.
Scan to E-Mail
You can directly send scanned data as an e-mail

attachment. You can choose destination e-mail
addresses from the Address Book or enter
addresses directly using the numeric keypad.
For more information, see "Sending an E-Mail With
the Scanned Image" on page 235.
Scan to SMB/FTP (Network)
Scan to USB Storage Device
You can transfer scanned data to a computer or a

server via SMB or FTP without service software.
Although prior registration of the destination FTP
server or the computer on the Address Book is
required, it helps save your time.
You do not need a computer to connect your USB

storage device to save scanned data. Insert your
USB storage device into the front USB port on the
printer, and save scanned data directly to your USB
storage device.
For more information, see "Using a Scanner on the

Network" on page 213.
For more information, see "Scanning to a USB

Storage Device" on page 234.
Scan from Document Glass
Scan from ADF
You can scan pages of a book or a brochure from

the document glass. When you scan documents
using the document glass, place them face down.
For more information, see "Making Copies From
the Document Glass" on page 184.
You can scan pieces of unbound paper using the

Automatic Document Feeder (ADF). When you
scan documents using the ADF, load them face up.
For more information, see "Making Copies From
the Automatic Document Feeder (ADF)" on
page 186.
Product Features
29
Direct Fax from Computer
Address Book
You can directly send faxes from your computer

using the fax driver. You can select a recipient from
the Phone Book (PC Fax Address Book) or
Address Book (Device Address Book), or enter a
name and fax number directly using the numeric
keypad.
The Address Book simplifies the recipient

specification. You can use the Address Book on the
printer as well as on the server. Select the desired
address or fax number from the Address Book
when using the Scan to E-Mail or Scan to Network
feature, or sending faxes.
For more information, see "Sending a Fax Using

the Driver (Direct Fax)" on page 257.
For more information, see "Address Book Editor" on

page 56.
30
Product Features
1
Specifications
This chapter includes:
"Copy Function" on page 32
"Print Function" on page 34
"Scan Function" on page 36
"Fax Function" on page 37
"Direct Fax Function" on page 38
Specifications
31
Copy Function
Type
Console
Memory
256 MB
HDD
Scanning Resolution
Document glass: 600 600 dpi

Automatic Document Feeder (ADF): 600 300 dpi
Printing Resolution
Standard: 600 600 dpi

High Resolution: 1200 1200 dpi*
*
Halftone
Warm-up Time
When printing in high resolution mode, printing speed may be reduced

due to image quality adjustment. Printing speed may also be reduced
depending on documents.
256 grayscale gradation

45 seconds or less*
*
The values are based on a room temperature of 22 C and on the factory

default setting.
IMPORTANT:
It may take longer due to image quality adjustment.
Original Paper Size
Document glass:
The maximum size is 215.9 297 mm for both sheets and books.
Automatic Document Feeder (ADF):
The maximum size is 215.9 355.6 mm.
Output Paper Size
Paper tray:
Maximum: Legal
Minimum: 76.2 127 mm (3 5")
Priority Sheet Inserter (PSI):
Maximum: Legal
Minimum: A5
Image loss width: Top edge, 4.1 mm or less; bottom edge, 4.1 mm or
less; left and right edges, 4.1 mm or less
Output Paper Weight
Paper tray:
60 163 gsm (for postcard 60 190 gsm is available)
Priority Sheet Inserter (PSI):
60 163 gsm
IMPORTANT:
Use paper recommended by Fuji Xerox. Copying may not be
performed correctly depending on the conditions. For more
information, see "Print Media That Can Damage Your Printer" on
page 134.
First Copy Output Time
20 seconds (for A4
Reduction/Enlargement
Size-for-Size: 1:1 1.3%
/standard mode)
Preset %: 1:0.50, 1:0.70, 1:0.81, 1:1.00, 1:1.22, 1:1.41, 1:2.00

Variable %: 1:0.25 - 1:4.00 (1% increments)
32
Specifications
Continuous Copy Speed
Document glass:
A4: 30 sheets/minute (Measured by making 11 copies of a single
page document.)
A4: 20 sheets/minute (Measured by making a single copy of an 11page document.)
IMPORTANT:
The speed may be reduced due to image quality adjustment.
The performance may be reduced depending on the paper type.
Paper Weight
60 - 163 gsm
Paper Tray Capacity
Standard:
250 sheets (Paper tray) + 10 sheets (PSI)
Maximum paper capacity:
260 sheets (standard)
IMPORTANT:
Fuji Xerox P paper (64 gsm)
Continuous Copy
99 images
NOTE:
The machine may pause temporarily to perform image
stabilization.
Output Tray Capacity
Center output tray:

Approximately 125 sheets (A4
Document output tray:
Approximately 50 sheets (A4
)
)
IMPORTANT:
Fuji Xerox P paper (64 gsm)
Power Supply
AC 220 240 V 10%/110 127 V 10%, 5/9A for both 50/60 Hz

3Hz
Power Consumption
Sleep mode: 4 W or less

Low Power mode: 8 W or less
Standby mode: 55 W or less
Dimensions
Width 420 Depth 398* Height 365 mm

* Measured when the paper tray is inserted but not extended.
Machine Weight
12.0 kg
IMPORTANT:
The weight of paper is not included.
The weight of the toner cartridge is included.
Space Requirement
Width 795.5 Depth 1049* mm

* Measured when the front cover and the rear cover are open.
Specifications
33
Print Function
Type
Built-in
Continuous Print Speed*1
A4
: When plain paper is fed from the paper tray
1 Sided*2: 30 sheets/min
IMPORTANT:
*1 Print speed may decrease due to factors such as paper type, paper size,
and printing conditions.
*2 When continuously printing a single document of A4
.
Print Resolution
Standard: 600 600 dpi

High Resolution: 1200 1200 dpi*
*
When printing in high resolution mode, printing speed may be reduced

due to image quality adjustment. Printing speed may also be reduced
depending on documents.
PDL
Standard: PCL 5e, PCL 6, PostScript Level3 Compatible,

PDF (Ver. 1.6), TIFF, JPEG
Protocol
DocuPrint M255 df:

Ethernet (standard): TCP/IP (LPD, Port9100, WSD)
DocuPrint M255 z:
Ethernet (standard): TCP/IP (LPD, Port9100, WSD)
IEEE802.11b/g (standard)
NOTE:
WSD stands for Web Services on Devices.
WSD is available only on Microsoft Windows Vista or
Windows 7.
34
Specifications
Operating System*1
Microsoft Windows XP,

Microsoft Windows XP x64 Edition,
Microsoft Windows Vista,
Microsoft Windows Vista x64 Edition,
Microsoft Windows Server 2003,
Microsoft Windows Server 2003 x64 Edition,
Microsoft Windows Server 2008 x64 Edition,
Microsoft Windows Server 2008 R2 x64 Edition,
Microsoft Windows 7,
Microsoft Windows 7 x64 Edition,
Mac OS*2,
Linux OS*3
IMPORTANT:
*1 For the latest information about the supported operating systems, contact
our Customer Support Center or your dealer.
*2 Mac OS X 10.4.11/10.5.8 - 10.6, 10.7 are supported.
*3 Red Hat Enterprise Linux 5/6 Desktop (x86), SUSE Linux Enterprise
Desktop 10/11 (x86), and Ubuntu 8/10 (x86) are supported.
Connectivity
DocuPrint M255 df:

Standard: Ethernet (100BASE-TX/10BASE-T), USB 2.0
DocuPrint M255 z:
Standard: Ethernet (100BASE-TX/10BASE-T), USB 2.0,
IEEE802.11b/g
Specifications
35
Scan Function
Type
Color scanner
Original Paper Size
Same as the Copy Function
Scanning Resolution
1200 1200 dpi, 600 600 dpi, 300 300 dpi, 200 200 dpi
Scanning Halftone
Monochrome:
1 bit for the line-art image, 8 bit for the gray-scale image
Color:
24 bit
Connectivity
DocuPrint M255 df:

Standard: Ethernet (100BASE-TX/10BASE-T), USB 2.0
DocuPrint M255 z:
Standard: Ethernet (100BASE-TX/10BASE-T), USB 2.0,
IEEE802.11b/g
Scan to PC
Protocol: TCP/IP (SMB, FTP)

Operating System:
Microsoft Windows XP x64,
Microsoft Windows Server 2003 x64,
Microsoft Windows Vista x64,
Microsoft Windows Server 2008 R2 x64,
Microsoft Windows 7 x64,
Mac OS X 10.4.11/10.5.8 - 10.6, 10.7
IMPORTANT:
For the latest information about the supported operating systems,
refer to the Fuji Xerox Web Site.
File Format: PDF (multi page 1 file) / JPEG / TIFF (1 page 1 file)
Scan to e-mail
Protocol: TCP/IP (SMTP, POP3)

File Format: TIFF (1 page 1 file) / JPEG / PDF (multi page 1 file)
36
Specifications
Fax Function
Send Document Size
Document glass:
Maximum: 215.9 297 mm
Maximum: 215.9 355.6 mm
Recording Paper Size
Maximum: Legal
Minimum: A5
Transmission Time
3 seconds (V.34)
IMPORTANT:
When transmitting an A4 size 700-character document in the
standard quality (8 3.85 lines/mm) and high speed mode (28.8
kbps or above: JBIG). This is only the transmission speed for
image information and does not include the controlling time for the
communication. Note that the actual transmission time depends
on the content of documents, the machine that the recipient uses,
and the status of the communication line.
Transmission Mode
ITU-T Super G3, ITU-T G3 ECM, ITU-T G3
Scanning Resolution
400 400 pixel/25.4 mm (R16 15.4 line/mm)

300 300 pixel/25.4 mm (R8 15.4 line/mm)
200 200 pixel/25.4 mm (R8 7.7 line/mm)
200 100 pixel/25.4 mm (R8 3.85 line/mm)
Coding Method
Monochrome: 1 bit, JBIG, MMR, MR, MH encoding
Transmission Speed
V.34 (33.6 /31.2 /28.8 /26.4 /24 /21.6 /19.2 /16.8 /14.4 /12 /9.6 /7.2
/4.8 /2.4kbps)
Color: Not supported.
V.17 (14.4 /12 /9.6 /7.2kbps)

V.29 (9.6 /7.2kbps)
V.27ter (4.8 /2.4kbps)
No. of Fax Lines
RJ-11, 1 line
PSTN, PBX. Leased line (3.4KHz/2-wire)
Specifications
37
Direct Fax Function

Document Size
A4, Letter, Folio, Legal
Transmission Speed
Same as the Fax function
Transmission Resolution
Applicable Lines
Operating System

Microsoft Windows XP x64,
Microsoft Windows Vista x64,
Microsoft Windows Server 2008 R2 x64,
Microsoft Windows 7 x64,
Mac OS X 10.4.11/10.5.8 - 10.6, 10.7
IMPORTANT:
For the latest information about the supported operating systems,
refer to the Fuji Xerox Web Site.
38
Specifications
2
Basic Operation
"Main Components" on page 40
"Turning On the Printer" on page 44
"Setting Initial Settings on the Operator Panel" on page 45
"Printing the Panel Settings Page" on page 46
"Power Saver Mode" on page 47
Basic Operation
39
Main Components
This section provides an overview of your printer.
"Front View" on page 40
"Rear View" on page 41
"Automatic Document Feeder (ADF)" on page 41
"Operator Panel" on page 42
Front View
11
40
1 23
12
13
14 15
8 9
10
16
Output Tray Extension
Center Output Tray
Front USB Port
Operator Panel
Automatic Document Feeder (ADF)
Document Feeder Tray
Document Output Tray
Document Stopper
Power Switch
10 Toner Cartridge
11
Paper Tray Cover
12 Paper Tray
13 Front Cover
14 Priority Sheet Inserter (PSI)
15 Paper Width Guides
16 Toner Access Cover
Basic Operation
Rear View
1 2
10 11
12 13
Registration Roller
OPC Drum
Levers
ADF Cover
Ethernet Port
USB Port
Transfer Roller
Paper Chute
Power Connector
10 Rear Cover Handle
11
Rear Cover
12 Phone Connector
13 Wall Jack Connector
Automatic Document Feeder (ADF)

1
5
1
ADF Cover
Document Guides
ADF Glass
Document Glass
Document Cover
Document Feeder Tray
Basic Operation
41
Operator Panel
The operator panel has a 4-line by 28-character liquid crystal display (LCD), light-emitting diodes
(LED), control buttons, one-touch buttons, and numeric keypad, which allow you to control the printer.
1
@:./
OK
ABC
DEF
10
11 12
GHI
JKL
MNO
PQRS
TUV
WXYZ
CA
-_
13
1
14
One-touch buttons
15
16 17 18
19 20 21 22 23 24
Calls up the stored fax number registered in the Phone

Book. The first eight fax numbers in the Phone Book are
assigned to the buttons in row order, starting from the top
left corner.
(Copy) button/LED
Moves to the top level of the Copy menu.
(Scan) button/LED
Moves to the top level of the Scan menu.
buttons
Moves a cursor or highlight up or down.
buttons
Moves a cursor or highlight left or right.
(Job Status) button/LED
Moves to the top level of the Job Status menu.
(System) button/LED
Moves to the top level of the System menu.
8
9
10
11
Numeric keypad
/
(Redial/Pause) button
(Speed Dial) button
CA (Clear All) button
Enters characters and numbers.

Re-dials a telephone number.
Inserts a pause during dialing.
Calls up a stored telephone number.
Resets the current setting, and returns to the top level of
each service menu.
12
(Energy Saver) button/LED
Lights up in the Sleep mode. Press this button to exit the

Sleep mode.
13
(Print) button/LED
Moves to the top level of the Print menu.
14
(Fax) button/LED
Moves to the top level of the Fax menu.
15
LCD Panel
Displays various settings, instructions, and error messages.
16
(Back) button
Returns to the previous screen.
17
button
Confirms the entry of values.
18
(Address Book) button
Pressing this button at the Fax menu moves to the top level
of the Phone Book menu.
19
# button
Enters characters "(space) & ( )".
20
C (Clear) button
Deletes characters and numbers.
21
22
(Data) LED
(Error) LED
Lights up for incoming, outgoing, or pending jobs.

Lights up when the printer has an error.
23
(Start) button
Starts a job.
24
(Stop) button
Cancels the current processing or pending job.
42
Basic Operation
NOTE:
Selecting a different menu or returning to the previous screen cancels the current entry or setting. Be sure to
press the
button to save the current entry or setting.
For details on how to use the numeric keypad to enter alphanumeric characters, see "Using the Numeric
Keypad" on page 337.
Basic Operation
43
Turning On the Printer

IMPORTANT:
Do not use extension cords or power strips.
Do not connect the printer to an uninterruptible power supply (UPS) system.
1 Connect one end of the power cord to the power connector on the rear of the printer (see "Rear
View" on page 41).
2 Connect the other end to a power source.

3 Turn on the printer.
NOTE:
When you turn on the printer for the first time, follow the on-screen instructions on the LCD panel to
configure the initial settings of your printer.
See also:
44
Basic Operation
Setting Initial Settings on the Operator Panel

You need to set the printer language and the clock date and time when you turn on the printer for the
first time.
When you turn on the printer, a wizard appears on the LCD panel. Follow the steps below to configure
the initial settings.
NOTE:
If you do not start configuring the initial settings, Select Function appears on the LCD panel in three
minutes. After that, you can configure the following initial settings by selecting Power On Wizard on the
operator panel as needed.
For details on the operator panel, see "Understanding the Operator Panel Menus" on page 282.
1 Select the language you want to use on the operator panel, and then press the
2 Press the
button to start setting the region.
3 Select your region, and then press the
button.
4 Select the appropriate time zone, and then press the

5 Specify the current date, and then press the
button.
6 Specify the current time, and then press the
button.
7 Press the
button.
button for fax setup.
If you want to skip the fax setup, press the
8 Enter your fax number, and then press the

9 Enter a name, and then press the
10 Press the
button.
(Start) button.
button.
button.
button to complete the initial settings on the operator panel.
Basic Operation
45
Printing the Panel Settings Page

The Panel Settings page shows current settings on the operator panel menus.
"The Operator Panel" on page 46
"The Printer Setting Utility (Windows Only)" on page 46
The Operator Panel

NOTE:
The reports and lists are all printed in English.
1 Press the
(System) button.
2 Select Report / List, and then press the

3 Select Panel Settings, and then press the
button.
button.
The Panel Settings page is printed.
The Printer Setting Utility (Windows Only)

The following procedure uses Microsoft Windows 7 as an example.
NOTE:
1 Click Start All Programs Fuji Xerox Fuji Xerox Printer Software for Asia-Pacific
your printer Printer Setting Utility.
NOTE:
The window to select a printer appears in this step when multiple print drivers are installed on your
computer. In this case, click the name of the desired printer listed in Printer Name.
The Printer Setting Utility starts.
2 Click the Prifnter Settings Report tab.

3 Select Reports from the list at the left side of the page.
The Reports page is displayed.
4 Click the Panel Settings button.

The Panel Settings page is printed.
46
Basic Operation
Power Saver Mode

The printer has a power saving feature that reduces power consumption during periods of inactivity
and operates in two modes: Low Power and Sleep. In Low Power mode, only the LCD panel goes
blank. In Sleep mode, all LEDs, except for the
(Energy Saver) LED, on the operator panel go out
and the LCD panel goes blank. When the printer is in Sleep mode, it consumes less power than in
Low Power mode.
By default, the printer enters Low Power mode in one minute of inactivity after completion of the last
job, and then enters Sleep mode in another six minutes of inactivity. You can change these default
settings in the following ranges:
Low Power mode: 1 to 30 minutes
Sleep mode: 6 to 11 minutes
See also:
"Changing the Power Saver Mode Settings" on page 334
Exiting the Power Saver Mode

The printer automatically exits the power saver mode when it receives a print job from a computer or
fax data through the telephone line. Alternatively, you can manually bring it back into standby mode.
Press any button on the operator panel in Low Power mode. In Sleep mode, press the
(Energy
Saver) button. Whether the printer is in Low Power or Sleep mode, it will take about 25 seconds for
the printer to resume standby mode.
NOTE:
In Low Power mode, opening and closing the rear cover will bring the printer back into standby mode.
When the printer is in Sleep mode, all buttons on the operator panel except for the
(Energy Saver) button
do not function. To use the buttons on the operator panel, press the
(Energy Saver) button to exit the
power saver mode.
See also:
Basic Operation
47
48
Basic Operation
3
Printer Management Software
Use the Software Pack CD-ROM supplied with your printer to install a combination of software
programs, depending on your operating system.
"Print and Scan Drivers" on page 50
"CentreWare Internet Services" on page 51
"Printer Setting Utility (Windows Only)" on page 52
"SimpleMonitor (Windows Only)" on page 53
"Launcher (Windows Only)" on page 54
"Address Book Editor" on page 56
"Express Scan Manager" on page 57
"User Setup Disk Creating Tool (Windows Only)" on page 58
"DocuWorks (Windows Only)" on page 60
49
Print and Scan Drivers

To access all of your printers features, install print and scan drivers from the Software Pack CD-ROM.
A printer driver enables communications between your computer and printer and provides
access to your printer features.
The scan driver enables you to scan images directly to your personal computer and place
scanned images directly into an application via USB or the network. (The network feature is
available only on the DocuPrint M255 z.)
The scan driver is installed along with your print driver. It is available for Microsoft Windows and
Mac OS X.
See also:
"Installing Print Drivers on Computers Running Windows" on page 73
"Installing Print Drivers on Computers Running Mac OS X" on page 114
"Installing Print Drivers on Computers Running Linux (CUPS)" on page 120
50
CentreWare Internet Services

This section provides information on the CentreWare Internet Services.
The CentreWare Internet Services is a hyper text transfer protocol (HTTP)-based web page service
that is accessed through your web browser.
Using the CentreWare Internet Services, you can confirm the printer status, and change the printer
configuration options easily. Anyone on your network can access the printer using the CentreWare
Internet Services. In administrative mode, you can change the configuration of the printer, set up your
fax directories, and manage your printer settings without leaving your computer.
NOTE:
Users who are not given passwords by the administrator can still view the configuration settings in user mode.
They will not be able to save or apply any changes to the current configuration and settings.
For details on the menu items of the CentreWare Internet Services, refer to the Help on the CentreWare
Internet Services.
Creating an Administrative Password

1 Launch your web browser.
2 Enter the IP address of the printer in the address bar, and then press the Enter key.
3 Click the Properties tab.
4 In the left navigation panel, scroll down to Security and select Administrator Settings.
5 Select Enabled for Administrator Mode.
6 In the Administrator Login ID field, enter a name for the administrator.
NOTE:
The default ID and password are 11111 and x-admin respectively.
7 In the Administrator Password and Re-enter Password fields, enter a password for the
administrator.
8 In the Maximum Login Attempts field, enter the number of login attempts allowed.
9 Click Apply.
Your new password has been set and anyone with the administrator name and password can log
in and change the printer configuration and settings.
51
Printer Setting Utility (Windows Only)

The Printer Setting Utility allows you to view or specify the system settings. You can also diagnose the
system settings with the Printer Setting Utility.
The Printer Setting Utility consists of the Printer Settings Report, Printer Maintenance, and
Diagnosis tabs.
The Printer Setting Utility is installed along with print drivers.
NOTE:
The Password dialog box appears the first time you attempt to change settings on Printer Setting Utility when
the Panel Lock feature is enabled on the printer. In this case, enter the password you specified, and click OK
to apply the settings.
52
SimpleMonitor (Windows Only)

You can check the printer status with the SimpleMonitor. Double-click the SimpleMonitor printer icon
on the taskbar at the bottom right of the screen. The Printer Selection window appears, which
displays the printer name, printer connection port, printer status, and model name. Check the column
Status to know the current status of your printer.
Settings button: Displays the Settings window and allows you to modify the SimpleMonitor settings.
Click the name of the desired printer listed on the Printer Selection window. The Printer Status
window appears.
The Printer Status window alerts you when there is a warning or when an error occurs, for example,
when a paper jam occurs or toner is running low.
By default, the Printer Status window appears automatically when an error occurs. You can specify
the conditions for starting the Printer Status window in Printer Status Window Properties.
To change the pop-up settings for the Printer Status window:
1 Right-click the SimpleMonitor printer icon on the taskbar at the bottom right of the screen.
2 Select Printer Status Window Properties.
The Printer Status Window Properties window appears.
3 Select the type of the pop-up and then click OK.

You can also check the toner level of your printer (when a genuine toner cartridge is installed) and the
job information on the Printer Status window.
The SimpleMonitor is installed along with print drivers.
53
Launcher (Windows Only)

Using the Launcher-Btype window, you can open the Status Window, Printer Setting Utility,
Troubleshooting, Address Book Editor, and Express Scan Manager.
To use the Launcher, select to install the Launcher when you install print drivers.
The following procedure uses Windows 7 as an example.
To start the Launcher:
your printer Launcher.
The Launcher-Btype window appears.
2 The Launcher-Btype window provides several buttons: Status Window, Printer Setting Utility,
Troubleshooting, Address Book Editor, and Express Scan Manager.
To exit, click the X button at the top-right of the window.
For more information, click the Help button/icon of each application.
Status Window
Opens the Printer Status window.
See also:
Printer Setting Utility
Starts the Printer Setting Utility.
See also:
Troubleshooting
54
Opens the Troubleshooting guide, which allows you to resolve issues

by yourself.
Address Book Editor
Starts the Address Book Editor, which allows you to add and edit
Address Book entries.
See also:
"Address Book Editor" on page 56
Express Scan Manager
Starts the Express Scan Manager.
See also:
55
Address Book Editor

The Address Book Editor provides a convenient interface for modifying the printers Address Book
entries. With it you can add:
Fax entries
E-Mail entries
Server entries
When you start the software, the Address Book Editor reads the printers Address Book. You can add,
edit, and delete entries. After making changes, you can then save the updated Address Book to the
printer or to your computer.
The Address Book Editor is installed along with your print driver. It is available for Windows and
Mac OS X.
56
Express Scan Manager

The Express Scan Manager handles scan jobs sent from the printer to your computer via USB. When
scan jobs are sent from the printer to the computer, the Express Scan Manager automatically
manages the scan jobs.
Before scanning to your computer, start the Express Scan Manager and specify the location to send
scanned image files.
Click Open the image file to display scanned files saved in the specified destination after scanning.
The Express Scan Manager is installed along with your print driver. It is available for Windows and
Mac OS X.
NOTE:
When you separately install the Express Scan Manager from the Software Pack CD-ROM, you also need to
install the scan driver from the Software Pack CD-ROM.
See also:
"Using the Operator Panel" on page 209
57
User Setup Disk Creating Tool (Windows Only)

You can use the User Setup Disk Creating Tool program in the MakeDisk folder within the Utilities
folder and drivers in the respective folders of the Software Pack CD-ROM to create a driver installation
package. A driver installation package can contain a group of print driver settings and other data for
things such as:
Print orientation and Multiple Up print (document settings)
Watermarks
If you want to install the print driver with the same settings on multiple computers running on the same
operating system, create a setup disk in a floppy disk or in a server on the network. Using the setup
disk that you have created will reduce the amount of work required when installing the print driver.
Install print drivers for your printer on the computer on which the setup disk is to be created.
The setup disk can only be used on the operating system on which the disk was created or
computers running the same operating system. Create a separate setup disk for each of the
operating systems.
To create a setup disk, follow the procedure below. The procedure uses Windows 7 as an example.
1 Right-click the icon for your printer in the Devices and Printers folder and select Printing
preferences to open the print driver window.
2 Specify the settings that you want to include in a driver installation package (for example, the
Multiple Up setting on the Layout tab).
3 Insert the Software Pack CD-ROM into the CD/DVD drive and open the disc.
NOTE:
If the AutoPlay window appears, click Open folder to view files.
4 Double-click Utilities MakeDisk your desired language.

5 Double-click makedisk.exe.
The Creating Setup Disk window appears.
58
6 Select your printer and click Create Disk.

The Setup Disk Settings window appears.
7 Enter a description of your printer settings in the Comment field and select an output port from
the Port list box.
NOTE:
Alternatively, you can click Add Port to create your desired port.
Select the Set as default printer check box as needed.
8 Click Create Setup Disk.

The Specifying Setup Disk Directory window appears.
9 Enter the path to the destination folder directly into the Destination folder box or click Browse
to select the folder.
10 Click OK.
59
DocuWorks (Windows Only)

When installing the DocuWorks, run the appropriate EXE file in the DocuWorks document handling
software.
Windows supports the DocuWorks and the DocuWorks Viewer Light.
The DocuWorks is available only for Windows.
NOTE:
For details on the DocuWorks, refer to the readme file on the DocuWorks document handling software.
60
4
Printer Connection and Software
Installation
"Overview of Network Setup and Configuration" on page 62
"Connecting Your Printer" on page 63
"Setting the IP Address" on page 67
"Installing Print Drivers on Computers Running Windows" on page 73
"Installing Print Drivers on Computers Running Mac OS X" on page 114
"Installing Print Drivers on Computers Running Linux (CUPS)" on page 120
Printer Connection and Software Installation
61
Overview of Network Setup and Configuration

To set up and configure the network:
1 Connect the printer to the network using the recommended hardware and cables.
2 Turn on the printer and the computer.
3 Print the System Settings page and keep it for referencing network settings.
4 Install the driver software on the computer from the Software Pack CD-ROM. For information on
driver installation, see the section in this chapter for the specific operating system you are using.
5 Configure the printers TCP/IP address, which is required to identify the printer on the network.
Microsoft Windows operating systems: Run the installer on the Software Pack CD-ROM to
automatically set the printers Internet Protocol (IP) address if you connect the printer to an
established TCP/IP network. You can also manually set the printers IP address on the
operator panel.
Mac OS X and Linux systems: Manually set the printers TCP/IP address on the operator
panel. To use a wireless connection (DocuPrint M255 z only), also configure wireless network
settings on the operator panel.
6 Print the System Settings page to verify the new settings.

NOTE:
If the Software Pack CD-ROM is not available, you can download the latest driver from our web site:
http://www.fujixeroxprinters.com/
See also:
"Printing the System Settings Page" on page 175
62
Connecting Your Printer

The interface cables of your printer must meet the following requirements:
Connection Type
Connection Specifications
Ethernet
10 Base-T/100 Base-TX compatible
USB
USB 2.0 compatible
Wireless (DocuPrint M255 z only)
IEEE 802.11b/802.11g
Wall Jack Connector
RJ11
Phone Connector
RJ11WAll
1
2
3
4
1 Ethernet Port
2 USB Port
3 Wall Jack Connector
4 Phone Connector
63
Connecting Printer to a Computer or a Network

Connect your printer via a USB, Ethernet, or wireless (DocuPrint M255 z only) connection. Hardware
and cabling requirements vary for the different connection methods. Ethernet cables and hardware
are not supplied with your printer and must be purchased separately.
The available features for each connection type are shown in the following table.
64
Connection Type
Available Features
USB
When connected via USB connection you can:

Instruct print jobs from a computer.
Scan and print an image into an application.
Scan and print an image to a folder on the computer.
Use the Address Book Editor to manage Address Book
entries.
Ethernet
When connected via Ethernet connection you can:

Instruct print jobs from a computer on the network.
Scan and print an image to a computer on the network.
Scan and print an image to an FTP server.
Scan to e-mail.
Use the CentreWare Internet Services to manage Address
Book entries.
Wireless (DocuPrint M255 z only)
When connected via wireless connection you can:

Instruct print jobs from a computer on the network.
Scan and print an image to a computer on the network.
Scan and print an image to an FTP server.
Scan to e-mail.
Use the CentreWare Internet Services to manage Address
Book entries.
USB Connection
If your printer is connected to a network instead of your computer, skip this section and go to "Network
Connection" on page 66.
To connect the printer to a computer:
1 Connect the smaller end of the supplied USB cable to the USB port on the rear of the printer, and
the other end to a USB port on the computer.
USB port
NOTE:
Do not connect the printer USB cable to the USB connector available on the keyboard.
65
Network Connection
To connect the printer to an Ethernet network:
1 Ensure that the printer, computer and any other connected devices have been turned off and all
cables have been disconnected.
2 Connect one end of an Ethernet cable to the Ethernet port on the rear of the printer, and the
other end to a LAN drop or hub.
Ethernet port
NOTE:
Do not connect the Ethernet cable when you intend to use the wireless network feature of the DocuPrint
M255 z model.
See also:
"Configuring Wireless Network Settings (DocuPrint M255 z only)" on page 77
66
Setting the IP Address

"TCP/IP and IP Addresses" on page 67
"Automatically Setting the Printers IP Address" on page 67
"Dynamic Methods of Setting the Printers IP Address" on page 68
"Assigning an IP Address (for IPv4 Mode)" on page 69
"Verifying the IP Settings" on page 71
"Printing and Checking the System Settings Page" on page 71
TCP/IP and IP Addresses

If your computer is on a large network, contact your network administrator for the appropriate TCP/IP
addresses and additional system settings information.
If you are creating your own small Local Area Network or connecting the printer directly to your
computer using Ethernet, follow the procedure for automatically setting the printers IP address.
Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network.
With TCP/IP protocols, each printer and computer must have a unique IP address. It is important that
the addresses are similar, but not the same; only the last digit needs to be different. For example, your
printer can have the address 192.168.1.2 while your computer has the address 192.168.1.3. Another
device can have the address 192.168.1.4.
Many networks have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server
automatically programs an IP address into every computer and printer on the network that is
configured to use DHCP. A DHCP server is built into most cable and Digital Subscriber Line (DSL)
routers. If you use a cable or DSL router, see your routers documentation for information on IP
addressing.
Automatically Setting the Printers IP Address

If the printer is connected to a small established TCP/IP network without a DHCP server, use the
installer on the Software Pack CD-ROM to detect or assign an IP address to your printer. For further
instructions, insert the Software Pack CD-ROM into your computer's CD/DVD drive. After the Installer
starts, follow the prompts for installation.
NOTE:
For the automatic installer to function, the printer must be connected to an established TCP/IP network.
67
Dynamic Methods of Setting the Printers IP Address

There are two protocols available for dynamically setting the printers IP address:
DHCP
DHCP/Auto IP (enabled by default)
You can turn on/off either protocol using the operator panel, or use the CentreWare Internet Services
to turn on/off the DHCP protocol.
NOTE:
You can print a report that includes the printers IP address. On the operator panel, press the
(System)
button, select Report / List, press the
button, select System Settings, and then press the
button. The IP address is listed on the System Settings page.
Using the Operator Panel

To turn on/off either the DHCP or the AutoIP protocol:
1 On the operator panel, press the
(System) button.
2 Select Admin Menu, and then press the

3 Select Network, and then press the
4 Select TCP/IP, and then press the
5 Select IPv4, and then press the
button.
button.
button.
button.
6 Select Get IP Address, and then press the
button.
7 Select DHCP/AutoIP or DHCP, and then press the
button.
Using the CentreWare Internet Services

To turn on/off the DHCP protocol:

The CentreWare Internet Services appear on your browser.
3 Select Properties.
4 Select TCP/IP from the Protocol Settings folder on the left navigation panel.
5 In the IP Address Mode field, select the DHCP/AutoIP option.
6 Click the Apply button.
68
Assigning an IP Address (for IPv4 Mode)

NOTE:
When you assign an IP address manually in IPv6 mode, use the CentreWare Internet Services. To display the
CentreWare Internet Services, use the link local address. To check a link local address, see "Printing and
Checking the System Settings Page" on page 71.
Assigning an IP address is considered as an advanced function and is normally done by a system
administrator.
Depending on the address class, the range of the IP address assigned may be different. On Class A, for
example, an IP address in the range from 0.0.0.0 to 127.255.255.255 will be assigned. For assignment
of IP addresses, contact your system administrator.
You can assign the IP address by using the operator panel or the Printer Setting Utility.

Ensure that the LCD panel shows Select Function.
(System) button.

5 Select TCP/IP, and then press the
6 Select IPv4, and then press the
button.
button.
button.
button.
7 Select Get IP Address, and then press the

8 Select Panel, and then press the
9 Press the
button.
button.
(Back) button, and then ensure that Get IP Address is selected.
10 Select IP Address, and then press the
button.
11 Enter the value of the IP address using the numeric keypad.

12 Press the
button.
13 Repeat steps 11 and 12 to enter all of the digits in the IP address, and then press the
14 Press the
button.
(Back) button, and then ensure that IP Address is selected.
15 Select Subnet Mask, and then press the
button.
16 Enter the value of the subnet mask using the numeric keypad.
17 Press the
button.
18 Repeat steps 16 and 17 to set subnet mask, and then press the
19 Press the
button.
(Back) button, and then ensure that Subnet Mask is selected.
20 Select Gateway Address, and then press the
button.
69
21 Enter the value of the gateway address using the numeric keypad.
22 Press the
button.
23 Repeat steps 21 and 22 to set gateway address, and then press the
button.
24 Turn off and turn on the printer.

See also:
Using the Printer Setting Utility (Windows Only)

NOTE:
When you use IPv6 mode for network printing, you cannot use the Printer Setting Utility to assign an IP
address.
NOTE:
2 Click the Printer Maintenance tab.

3 Select TCP/IP Settings from the list at the left side of the page.
The TCP/IP Settings page is displayed.
4 Select Panel from IP Address Mode, and then enter the values in IP Address, Subnet Mask,
and Gateway Address.
5 Click the Restart printer to apply new settings button to take effect.
The IP address is assigned to your printer. To verify the setting, display the web browser on any
computer connected to the network and enter the IP address into the address bar on the browser. If
the IP address is set up correctly, the CentreWare Internet Services appears on your browser.
You can also assign the IP address to the printer when installing the print drivers with installer. When
you use the network installation feature, and the Get IP Address is set to DHCP or DHCP/AutoIP
on the operator panel menus, you can set the IP address from 0.0.0.0 to the desired IP address on
the printer selection window.
70
Verifying the IP Settings

NOTE:
1 Print the System Settings page.

2 Look under the IPv4 heading on the System Settings page to ensure that the IP address, subnet
mask, and gateway address are appropriate.
To verify if the printer is active on the network, run the ping command in your computer:
1 Click Start, and select Search programs and files.

2 Enter cmd, and then press the Enter key.
A black window appears.
3 Enter ping xx.xx.xx.xx (where xx.xx.xx.xx is the IP address of your printer), and then press the
Enter key.
4 Reply from the IP address denotes printer is active on the network.

See also:
"Printing and Checking the System Settings Page" on page 71
Printing and Checking the System Settings Page

Print the System Settings page and check your printer's IP address.
"Using the Printer Setting Utility (Windows Only)" on page 72

NOTE:
1 Press the
(System) button.

3 Select System Settings, and then press the
button.
button.
The System Settings page is printed.
4 Confirm the IP address next to IP Address under Wired Network (DocuPrint M255 df) or Wired
Network/Wireless Network (DocuPrint M255 z) on the System Settings page. If the IP address
is 0.0.0.0, wait for a few minutes to resolve the IP address automatically, and then print the
System Settings page again.
If the IP address is not resolved automatically, see "Assigning an IP Address (for IPv4 Mode)" on
page 69.
71

NOTE:
NOTE:
2 Click the Printer Settings Report tab.

The Reports page appears.
4 Click the System Settings button.

If the IP address is 0.0.0.0 (the factory default) or 169.254.xx.xx, an IP address has not been
assigned.
See also:
"Assigning an IP Address (for IPv4 Mode)" on page 69
72
Installing Print Drivers on Computers Running

Windows
You can use three types of print drivers on your printer: PCL, PostScript Level3 Compatible, and
XML Paper Specification print drivers. This section provides information on the PCL print driver.
For information on the other drivers, see the following:
PostScript Level3 Compatible print driver:
PostScript Level3 Compatible User Guide
XML Paper Specification print driver:
"Using the XML Paper Specification Print Driver" on

page 113

"Identifying Print Driver Pre-install Status (for Network Connection Setup)" on page 74
"Inserting the Software Pack CD-ROM" on page 75
"USB Connection Setup" on page 75
"Network Connection Setup" on page 76
"Configuring Wireless Network Settings (DocuPrint M255 z only)" on page 77
"Setting Up the Printer for Shared Printing" on page 104
"Using the XML Paper Specification Print Driver" on page 113
73
Identifying Print Driver Pre-install Status (for Network

Connection Setup)
Before installing print drivers on your computer, print the System Settings page to check the IP
address of your printer.
"Using the Printer Setting Utility" on page 74
"Disabling the Firewall Before Installing Printer Drivers" on page 75

NOTE:
1 Press the
(System) button.

button.
button.
4 Find the IP address under Wired Network (DocuPrint M255 df) or Wired Network/Wireless
Network (DocuPrint M255 z) on the System Settings page.
If the IP address is 0.0.0.0, wait for a few minutes to resolve the IP address automatically, and
then print the System Settings page again.
If the IP address is not resolved automatically, see "Assigning an IP Address (for IPv4 Mode)" on
page 69.
Using the Printer Setting Utility

NOTE:
NOTE:

3 Select TCP/IP Settings from the list on the left side of the page.
The TCP/IP Settings page is displayed.
If the IP address shows 0.0.0.0 (the factory default) or 169.254.xx.xx, an IP address has not been
assigned. To assign one for your printer, see "Assigning an IP Address (for IPv4 Mode)" on page 69.
74
Disabling the Firewall Before Installing Printer Drivers

If you are running one of the following operating systems, you must disable the firewall before
installing print drivers:
Windows 7
Windows Vista
Windows Server 2008 R2
Windows Server 2008
Windows XP
1 Click Start Help and Support.

NOTE:
For Windows Vista, Windows Server 2008, Windows Server 2008 R2 and Windows 7 operating systems,
if you use Online Help, switch to Offline Help on Windows Help and Support window.
2 In the Search Help box, enter firewall and then press the Enter key.
In the list, click Turn Windows Firewall on or off and then follow the instructions on the screen.
Enable the firewall after the installation of the printer software is complete.
Inserting the Software Pack CD-ROM

1 Insert the Software Pack CD-ROM into your computer's CD/DVD drive. When the AutoPlay
window appears, click Run setup.exe to start the Easy Install Navi.
NOTE:
If the CD does not automatically start or the AutoPlay window does not appear, click Start (start for
Windows XP) Computer D:\setup.exe (where D is the drive letter of your CD), and then click OK.
USB Connection Setup

1 Connect your computer and printer with a USB cable.

3 Click Installing Drivers and Software.
4 Select Personal Installation, and then click Next.
5 If you agree to the terms of the License Agreement, click I accept the terms of the license
agreement to continue the installation process, and then click Next.
6 Select whether to restart your computer and click Finish to exit the wizard.
USB Printing
A personal printer is a printer connected to your computer or a print server using a USB. If your printer
is connected to a network and not to your computer, see "Network Connection Setup" on page 76.
75
Network Connection Setup

NOTE:
To use your printer in a Linux environment, you need to install print drivers for the Linux operating systems.
For details on how to install and use the drivers, see also "Installing Print Drivers on Computers Running Linux
(CUPS)" on page 120.
When using a CD drive in a Linux environment, you need to mount the drive to your system environment. The
command strings are mount/media/CD-ROM.
1 Click Installing Drivers and Software.

2 Select Network Installation, and then click Next.
4 Select the printer you want to install from the printer list, and then click Next. If the target printer
is not displayed on the list, click Refresh to refresh the list or click Add Printer to add a printer to
the list manually. You may specify the IP address and port name at this point.
If you have installed this printer on the server computer, select I am setting up this printer on a
server check box.
NOTE:
If the installer displays 0.0.0.0 when you intend to use the AutoIP feature, you must enter a
valid IP address to continue.
5 Specify the printer settings, and then click Next.

a
Enter the printer name.
If you want other users on the network to access this printer, select Share this printer with
other computers on the network, and then enter a share name that users can identify.
If you want to set a printer as the default for printing, select the Set this printer as default
for printing check box.
If you want to set a printer as the default for scanning, select the Set this printer as default
for scanning check box.
If you want to install the fax driver, select the Install fax driver check box.
6 Select the software and documentation you want to install, and then click Install. You can specify
folders in which to install the software and documentation. To change the folders, click Browse.
7 Click Finish to exit the wizard.
76
Configuring Wireless Network Settings (DocuPrint

M255 z only)
You can configure wireless network settings with the Easy Install Navi.
IMPORTANT:
Be sure to obtain the SSID and security information from a system administrator in advance when you use a
communications standard other than WPS to configure wireless network settings.
Ensure that the Ethernet cable has been disconnected from the printer before you configure the wireless
network settings.
The wireless network specifications are described below:

Item
Specification
Connectivity
Wireless
Connectivity Standard
IEEE 802.11b/g compliant
Bandwidth
2.4 GHz
Data Transfer Rate
IEEE 802.11b mode: 11, 5.5, 2, 1 Mbps

IEEE 802.11g mode: 54, 48, 36, 24, 18, 12, 9, 6 Mbps
Security
64 (40-bit key)/ 128 (104- bit key) WEP, WPA- PSK (TKIP, AES),
WPA2-PSK (AES)(IEEE802.1x attestation function of WPA 1x noncorresponds)
Certifications
Wi-Fi, WPA2.0 (Personal)
Wi-Fi Protected Setup (WPS)
Push Button Configuration (PBC), Personal Identification Number

(PIN), WPS2.0 supported
You can select a method to configure wireless network settings from the following:
Wizard Setup Through USB Connection
Advanced Setup Through
Ethernet connection
Operator Panel
WPS-PIN*1
WPS-PBC*2
*1 WPS-PIN (Wi-Fi Protected Setup-Personal Identification Number) is a method to authenticate and

register devices required for wireless configuration, by entering PIN code in the printer and computer.
This setting, performed through access point, is available only when the access points of your wireless
router supports WPS.
*2 WPS-PBC (Wi-Fi Protected Setup-Push Button Configuration) is a method to authenticate and register
devices required for wireless configuration, by pressing the button provided on the access point via
wireless routers, and then performing WPS-PBC setting on the operator panel. This setting is available
only when the access point supports WPS.

"Using Wizard Setup to Configure Wireless Network Settings" on page 78
"Using Advanced Setup to Configure Wireless Network Settings" on page 84
"Setting Up a New Wireless Network Environment for Your Computer (When You Need to Set Up
Your Wireless Connectivity With Your Computer)" on page 95
77
Using Wizard Setup to Configure Wireless Network Settings

2 Click Start Setup.

3 Click Configure Printer.
The connection type selection screen appears.
4 Select Wireless Connection, and then click Next.

The setting method selection screen appears.
78
5 Ensure that Wizard is selected, and then click Next.
6 Follow the on-screen instructions to connect the USB cable and perform other setup until the
Select Access Point screen appears.
7 Select either of the following:

Click the Select from the found Access Points radio button and select the SSID.
Click the Input the SSID directly radio button and enter the SSID in the SSID box.
8 Click Next.
79
9 Enter for Passphrase for the SSID you specified above and click Next.
10 Configure the security setting, and then click Next.

The IP Address Settings screen appears.
11 Select IP Mode depending on your network scheme.

When IPv4 is selected, configure the following:
a
Select Type.
If you have selected Use Manual Address from Type, enter the following items:
IP Address of your printer
Subnet Mask
Gateway Address
80
When Dual Stack is selected, configure the following:

a
Configure IPv4 Settings.
If you have selected the Use Manual Address check box under IPv6 Settings, enter the
following items:
Gateway Address
12 Click Next.
The FAX Settings screen appears.
13 Configure the fax settings if necessary.

NOTE:
If you do not intend to use the fax feature, select the I don't use FAX functionality check box.
14 Click Next.
The Confirm the settings screen appears.
81
15 Ensure that the wireless network settings are displayed, and then click Apply.
A confirmation window appears.
16 Click Yes.
17 Wait a few minutes until the printer restarts to establish a wireless network connection and the
Configuration Complete screen appears.
18 Click Print Printer Setting.

19 Confirm that "Link Quality" is shown as "Good", "Acceptable", or "Low" on the report.
NOTE:
When "Link Quality" is shown as "No Reception", check if the wireless network settings are correctly
configured. To reconfigure the wireless network settings, click Next on the Configuration Complete
screen and then click Return.
20 Click Next.
82
21 Follow the on-screen instructions until the Check Setup screen appears.
22 Confirm there are no errors displayed on the LCD panel, and then click Start Installation.
If you see any errors, click Trouble Shooting Guide and follow the instruction.
24 Check if the printer to be installed is listed in the Select Printer screen, and then click Next.
NOTE:
If the printer to be installed is not listed in the Select Printer screen, try either of the following steps:
- Click Refresh to update the information.
- Click Add Printer, and then enter the details of the printer manually.
25 Select the required items on the Enter Printer Settings screen, and then click Next.
26 Select the software to be installed, and then click Install.
27 Click Finish to exit this tool.
The wireless configuration is complete.
83
Using Advanced Setup to Configure Wireless Network Settings

To use the Advanced setup, display the Configure Wireless Settings screen.
Displaying the Configure Wireless Settings Screen

2 Click Start Setup.

3 Click Configure Printer.
4 Select Wireless Connection, and then click Next.
The setting method selection screen appears.
84
5 Select Advanced.
85
Select a connection method from the following

"Ethernet Cable" on page 86
"WPS-PIN" on page 91
"WPS-PBC" on page 92
"CentreWare Internet Services" on page 94
Ethernet Cable
1 Select Ethernet Cable, and then click Next.
2 Follow the on-screen instructions, and then click Next.
The Printer Setup Utility screen appears.
3 Select the printer to be configured in the Select Printer screen, and then click Next.
NOTE:
If the printer to be configured is not listed in the Select Printer screen, try the following steps:
- Click Enter IP Address, and then enter the IP address of your printer.
4 Enter the SSID.
5 Select Type of wireless network.
86
6 Configure the security setting, and then click Next.

The IP Address Settings screen appears.
7 Select IP Mode depending on your network scheme.

When IPv4 is selected, configure the following:
a
Select Type.
If you have selected Use Manual Address from Type, enter the following items:
Subnet Mask
Gateway Address
When Dual Stack is selected, configure the following:

a
Configure IPv4 Settings.
If you have selected the Use Manual Address check box under IPv6 Settings, enter the
following items:
Gateway Address
87
8 Click Next.
The FAX Settings screen appears.
9 Configure the fax settings if necessary.

NOTE:
If you do not intend to use the fax feature, select the I don't use FAX functionality check box.
10 Click Next.
The Confirm the settings screen appears.
11 Ensure that the wireless network settings are displayed, and then click Apply.
A confirmation window appears.
88
12 Click Yes.
13 Wait a few minutes until the printer restarts to establish a wireless network connection and the
Configuration Complete screen appears.
14 Click Next.
16 Print the System Settings page using the operator panel.

See "Printing the System Settings Page" on page 175.
17 Confirm that "Link Quality" is shown as "Good", "Acceptable", or "Low" on the report.
NOTE:
When "Link Quality" is shown as "No Reception", check if the wireless network settings are correctly
configured. To reconfigure the wireless network settings, click Return.
89
NOTE:
21 Configure the required items on the Enter Printer Settings screen, and then click Next.
NOTE:
To make the specified wireless network settings effective, you need to restart the printer.
90
WPS-PIN
NOTE:
WPS-PIN (Wi-Fi Protected Setup-Personal Identification Number) is a method to authenticate and register
devices required for wireless configuration, by entering PIN code to a printer and computer. This setting,
performed through access point, is available only when the access points of your wireless router supports
WPS.
Before WPS-PIN starts, you will need to enter your PIN code at the web page of the wireless access point.
See the access point manual for the details.
1 Select WPS-PIN, and then click Next.

NOTE:
When the WPS-PIN operation is successful and the printer is rebooted, wireless LAN connection is
completed.
91
WPS-PBC
NOTE:
WPS-PBC (Wi-Fi Protected Setup-Push Button Configuration) is a method to authenticate and register
devices required for wireless configuration, by pressing the button provided on the access point via wireless
routers, and then performing WPS-PBC setting on the operator panel. This setting is available only when the
access point supports WPS.
1 Select WPS-PBC, and then click Next.

NOTE:
NOTE:
For the WPS-PBC operation on the wireless LAN access point, refer to the manual supplied with the wireless
LAN access point.
92
When the WPS-PBC operation is successful and the printer is rebooted, wireless LAN connection is
completed.
Operator Panel
1 Select Operator Panel, and then click Next.
NOTE:
93

1 Select CentreWare Internet Services, and then click Next.
NOTE:
When the CentreWare Internet Services operation is successful and the printer is rebooted, wireless
LAN connection is completed.
94
Setting Up a New Wireless Network Environment for Your Computer

(When You Need to Set Up Your Wireless Connectivity With Your
Computer)
For DHCP Networks:
1 Setting up your computer for wireless connectivity:
NOTE:
You can also change the wireless network settings using the wireless application that may be installed on
your computer.
For Windows XP and Windows Server 2003:

a
Select Network Connections from Control Panel.
Right-click Wireless Network Connection and select Properties.
Select the Wireless Networks tab.
Ensure that the check box for Use Windows to configure my wireless network settings is
selected.
NOTE:
Make note of the wireless network settings on the Advanced dialog box (step f) and the Wireless
network properties dialog box (step h). You may require these settings later.
e
Click the Advanced button.
Select Computer-to-computer (ad hoc) networks only and close the Advanced dialog
box.
Click the Add button to display Wireless network properties.
95
On the Association tab, enter the following information and click OK.
Network name (SSID): xxxxxxxx (xxxxxxxx indicates a wireless devices SSID which you
use)
Network Authentication: Open
Data encryption: Disabled
Click the Move up button to move the newly added SSID to the top of the list.
Click OK to close the Wireless Network Connection Properties dialog box.
For Windows Vista:

a
Display Control Panel.
Select Network and Internet.
Select Network and Sharing Center.
Select Connect to a network.
Select xxxxxxxx (xxxxxxxx indicates a wireless devices SSID which you use) from the
network items listed in the available network list, and click Connect.
Click Close in the dialog box after confirming the connection is a success.
For Windows Server 2008:
96
For Windows Server 2008 R2 and Windows 7:

a
2 Check the IP address assigned by AutoIP on the printer.

a
On the operator panel, press the
(System) button.
Select Admin Menu, and then press the
Select Network, and then press the
Select TCP/IP, and then press the
Select IPv4, and then press the
Select IP Address, and then press the
button.
button.
button.
button.
button.
(Default IP address range: 169.254.xxx.yyy)

IP Address
169.254.000.041*
3 Ensure that the IP Address on your computer is assigned by DHCP.
97
The CentreWare Internet Services appears on your browser.
6 Configure wireless network settings for the printer on the CentreWare Internet Services.
7 Reboot the printer.
8 Restore the wireless network settings on your computer.
NOTE:
If the operating system on your computer provides a wireless configuration software, use it to change the
wireless network settings. See the instructions below.

a
selected.
Click Advanced.
You can either set the printer to the ad-hoc mode or the infrastructure mode.
For Ad hoc mode:

Select Computer-to-computer (ad hoc) networks only and close the dialog box.
For Infrastructure mode:
Select Access point (Infrastructure) networks only and close the dialog box.
98
Click Add to display Wireless network properties.
Enter the setting that you will send to the printer and click OK.
Click Move up to move the setting to the top of the list.
For Windows Vista:

a
Select the network, and then click Connect.

a

a
For Fixed IP Networks:

1 Set up your computer for wireless connectivity:
NOTE:
wireless network settings. See the instructions below.

a
selected.
NOTE:
Be sure to write down the current wireless computer settings in step f and step h so that you can restore
them later.
e
Click the Advanced button.
Select Computer-to-computer (ad hoc) networks only and close the Advanced dialog
box.
Click the Add button to display Wireless network properties.
99
On the Association tab, enter the following information and click OK.
Network name (SSID): xxxxxxxx (xxxxxxxx indicates a wireless devices SSID which you
use)
Network Authentication: Open
Data encryption: Disabled
Click the Move up button to move the newly added SSID to the top of the list.
For Windows Vista:

a
100

a
2 Check the IP address on your computer.
3 Set the IP address on the printer.

See "Assigning an IP Address (for IPv4 Mode)" on page 69.
101
6 Change the wireless network settings for the printer on the CentreWare Internet Services.
7 Reboot the printer.
8 Restore the wireless network settings on your computer.
NOTE:
wireless network settings. Or you can change the wireless network settings using the tool provided with
the operating system. See the instructions below.

a
selected.
Click Advanced.
You can either set the printer to the ad-hoc mode or the infrastructure mode.
For Ad hoc mode:

Select Computer-to-computer (ad hoc) networks only and close the dialog box.
For Infrastructure mode:
Select Access point (Infrastructure) networks only and close the dialog box.
102
Click Add to display Wireless network properties.
Enter the setting that you will send to the printer and click OK.
Click Move up to move the setting to the top of the list.

For Windows Vista:

a

a

a
103
Setting Up the Printer for Shared Printing

One way to make a new printer available for other computers on a network is to use the Software
Pack CD-ROM supplied with your printer. Using the supplied CD is helpful in a way that it will install
utilities including the SimpleMonitor as well. The following, however, describes the procedures for
sharing a printer on a network without using the supplied CD.
To set up a printer to be shared on a network, you need to set up the printer for network sharing and
install print drivers for the printer on every computer on the network.
NOTE:
You need to purchase an additional Ethernet cable at your own cost to connect a printer to an Ethernet
network.
Setting Up the Printer for Network Sharing

For Windows XP, Windows XP 64-bit Edition, Windows Server 2003, and
Windows Server 2003 x64 Edition
1 Click Start (start for Windows XP) Printers and Faxes.
2 Right-click the icon for your printer and select Properties.
3 From the Sharing tab, select Share this printer, and then enter a name in the Share name text
box.
4 Click Additional Drivers and select the operating systems of all network clients using your
printer.
5 Click OK.
If the files are not present in your computer, and then you will be prompted to insert the server
operating system CD.
6 Click Apply, and then click OK.

For Windows Vista and Windows Vista 64-bit Edition
1 Click Start Control Panel Hardware and Sound Printers.
2 Right-click the printer icon and select Sharing.
3 Click Change sharing options button.
4 The "Windows needs your permission to continue" appears.
5 Click Continue button.
6 Select the Share this printer check box, and then enter a name in the Share name text box.
7 Select Additional Drivers and select the operating systems of all network clients using your
printer.
8 Click OK.
104
For Windows Server 2008 and Windows Server 2008 64-bit Edition
2 Right-click the printer icon and select Sharing.
3 Select the Share this printer check box, and then enter a name in the Share name text box.
printer.
5 Click OK.
For Windows 7, Windows 7 64-bit Edition, and Windows Server 2008 R2
1 Click Start Devices and Printers.
2 Right-click the printer icon and select Printer properties.
3 On the Sharing tab, select the Share this printer check box, and then enter a name in the
Share name text box.
printer.
5 Click OK.
To check that the printer is shared:
Ensure that the printer object in the Printers, Printers and Faxes or Devices and Printers
folder is shared. The share icon is shown under the printer icon.
Browse Network or My Network Places. Find the host name of the server and look for the
shared name you assigned to the printer.
105
Installing Print Drivers

Now that the printer is set for shared printing, you need to install print drivers for the shared printer
using either of the two Windows features.
Using the Point and Print Feature

The Point and Print feature is a Windows technology that automatically downloads and installs a print
driver necessary for using the shared printer on the network.
1 On the Windows desktop of the client computer, double-click My Network Places.

2 Locate the host name of the server computer, and then double-click the host name.
3 Right-click the shared printer name, and then click Connect.
Wait until the driver is copied from the server to the client computer and a new printer object is
added to the Printers and Faxes folder. It may take some time depending on the amount of
network traffic.
Close My Network Places.
4 Print a test page to verify installation.

a
Click start (Start for Windows Server 2003/Windows Server 2003 x64 Edition) Printers
and Faxes.
Select the printer you have installed.
Click File Properties.
On the General tab, click Print Test Page.

When a test page is printed successfully, installation is complete.
106
1 Click Start Network.

2 Locate and double-click the host name of the server computer.
4 Click Install driver.
5 Click Continue in the User Account Control dialog box.
Wait until the driver is copied from the server to the client computer and a new printer object is
added to the Printers folder. It may take some time depending on the amount of network traffic.

a
Click Start Control Panel Hardware and Sound.
Select Printers.
Right-click the printer you just created and select Properties.

1 Click Start Network.

5 Wait until the driver is copied from the server to the client computer and a new printer object will
be added to the Printers folder. It may take some time depending on the amount of network
traffic.

a
Click Start Control Panel.
Select Hardware and Sound.
Select Printers.
Right-click the printer you just created and select Properties.

107
1 Click Start Computer Network.


5 Wait until the driver is copied from the server to the client computer and a new printer object will
be added to the Devices and Printers folder. It may take some time depending on the amount of
network traffic.

a
Click Start Devices and Printers.
Right-click the printer you just created and select Printer properties.

108
Using the Peer-to-Peer Feature

With the peer-to-peer feature, you need to specify the shared printer to install a print driver.
1 Click start (Start for Windows Server 2003/Windows Server 2003 x64 Edition) Printers and
Faxes.
2 Click Add a printer (Add Printer for Windows Server 2003/Windows Server 2003 x64 Edition)
to launch the Add Printer Wizard.
3 Click Next.
4 Select A network printer, or a printer attached to another computer, and then click Next.
5 Click Browse for a printer, and then click Next.
6 Select the printer, and then click Next. If the printer is not listed, click Back and enter the path to
the printer in the text box.
For example:\\<server host name>\<shared printer name>
The server host name is the name of the server computer that identifies it to the network. The
shared printer name is the name assigned during the server installation process.
If this is a new printer, you may be prompted to install a print driver. If no system driver is
available, specify the location where the driver is available.
7 Select Yes if you want your printer to be set as the default printer, and then click Next.
8 Click Finish.
109

2 Click Add a printer to launch the Add Printer wizard.
3 Select Add a network, wireless or Bluetooth printer. If the printer is listed, select the printer
and click Next, or select The printer that I want isn't listed and enter the path to the printer in
the Select a shared printer by name text box and click Next.
The server host name is the name of the server computer that identifies it on the network. The
4 Confirm the printer name, and then select whether to use your printer as the default printer and
click Next.
5 If you want to verify installation, click Print a test page.

6 Click Finish.
110

and click Next, or select The printer that I want isn't listed and enter the path to the printer in
the Select a shared printer by name text box and click Next.
For example: \\<server host name>\<shared printer name>
The server host name is the name of the server computer that identifies it on the network. The
4 Confirm the printer name, and then select whether to use your printer as the default printer and
click Next.
5 Select whether to share your printer or not.

7 Click Finish.
111

and click Next, or select The printer that I want isn't listed. Click Select a shared printer by
name and enter the path to the printer in the text box, and then click Next.
The server host name is the name of the server computer that identifies it to the network. The
available, you need to specify the path to the available drivers.
4 Confirm the printer name, and then click Next.

5 Select whether to use your printer as the default printer.
7 Click Finish.
112
Using the XML Paper Specification Print Driver

To use the XML Paper Specification print driver, you may need to install an additional Microsoft
package depending on your operating system.
Windows Vista
VC++2008 Redistribution Package
Windows Server 2008
.Net Framework 3.5 SP1
.Net Framework 3.5.1 (Use the Server Manager interface to manually

install it.)
For further information on the XML Paper Specification print driver, visit Microsoft's web site.
113
Installing Print Drivers on Computers Running

Mac OS X
For information on how to install print drivers, refer to the PostScript Level3 Compatible User Guide.
"Configuring Wireless Settings on the Operator Panel (DocuPrint M255 z only)" on page 115
114
Configuring Wireless Settings on the Operator Panel

(DocuPrint M255 z only)
You can configure wireless settings on the operator panel.
IMPORTANT:
The Wireless LAN feature is not available in all locations. Please check with your local Fuji Xerox
representative for availability of wireless in your location.
If you are using a method other than WPS to configure your wireless setting, be sure to get the SSID and
security information from a system administrator before starting the setup procedure.
Ensure that the Ethernet cable has been disconnected from the printer before you configure the wireless
settings.
NOTE:
Before you configure the wireless settings on the operator panel, you need to set up the wireless network
settings on your computer. For details, see the Setup Guide.
For information on the specifications of the wireless LAN feature, see the "Configuring Wireless Network
Settings (DocuPrint M255 z only)" on page 77.
You can select a method to configure a wireless setting from the following:
Manual Wireless Setup for
Access Point (Infrastructure) Network

Computer-to-computer (Ad-hoc) Network
Automatic setup using
WPS-PIN*1
WPS-PBC*2
*1 WPS-PIN is a method to authenticate and register devices required for wireless configuration, by entering PIN code in
the printer and computer. This setting, performed through access point, is available only when the access points of your
wireless router supports WPS.
*2 WPS-PBC is a method to authenticate and register devices required for wireless configuration, by pressing the button
provided on the access point via wireless routers, and then performing WPS-PBC setting on the operator panel. This
setting is available only when the access point supports WPS.
To configure wireless settings, refer to the method you selected.

"Manual Wireless Setup" on page 116
"Auto Setup With the Access Point" on page 118
115
Manual Wireless Setup

You can manually configure wireless settings to connect your printer to an access point
(infrastructure) network or computer-to-computer (ad-hoc) network.
Connecting to Access Point Network

To configure the wireless settings through an access point such as a wireless router:
(System) button.

button.
button.
4 Select Wireless Setup, and then press the
button.
5 Select the desired access point, and then press the
button.
If the desired access point does not appear:

a
Select Manual Setup, and then press the
button.
Enter the SSID, and then press the

button.
Use the numeric keypad to enter the desired value, and press the
cursor.
Select Infrastructure, and then press the
button.
Select an encryption type, and then press the
button.
or
button to move a
IMPORTANT:
Be sure to use one of the supported encryption methods from Mixed Mode PSK, WPA-PSK-TKIP,
WPA2-PSK-AES and WEP to protect your network traffic.
6 Enter the WEP key or pass phrase, and then press the
button.
Use the numeric keypad to enter the desired value, and press the or button to move a
cursor.
When the encryption type is WEP, select a transmit key from Auto, WEP Key 1, WEP Key 2,
WEP Key 3, and WEP Key 4 after entering the WEP key.
7 Wait a few minutes until the printer restarts to establish the wireless network.
8 Print a System Settings page from the operator panel.
a
Press the
(System) button.
Select Report/List, and then press the
Select System Settings, and then press the

button.
button.
9 Confirm that Link Quality is shown as Good, "Acceptable" or "Low" on the report.
NOTE:
When "Link Quality" is "No Reception", check if the wireless settings are correctly configured.
If the wireless setting does not work, contact your system administrator or Fuji Xerox Customer Support
Center.
116
Using Ad Hoc Connection

To configure the wireless settings for an ad-hoc connection where the wireless devices communicate
directly with each other without an access point:
(System) button.

button.
button.
4 Select Wireless Setup, and then press the
button.
5 Select the desired access point, and then press the
button.
If the desired access point does not appear:

a
Select Manual Setup, and then press the
Enter the SSID, and then press the

button.
cursor.
Select Ad-hoc, and then press the
Select an encryption type, and then press the
button.
or
button to move a
button.
button.
IMPORTANT:
Be sure to use one of the supported encryption methods to protect your network traffic.
6 Enter the WEP key, and then press the
button.
cursor.
or
button to move a
7 Select a transmit key from WEP Key 1, WEP Key 2, WEP Key 3, and WEP Key 4.
a
Press the
(System) button.

button.
button.
10 Confirm that "Link Quality" is shown as "Good", "Acceptable" or "Low" on the report.
NOTE:
When "Link Quality" is "No Reception", check if the wireless settings are correctly configured.
Center.
117
Auto Setup With the Access Point

If the access point such as a wireless router supports the WPS, security settings can be made
automatically.
WPS-PBC
NOTE:
WPS-PBC is a method to authenticate and register devices required for wireless configuration, by pressing
the button provided on the access point via wireless routers, and then performing WPS-PBC setting on the
operator panel. This setting is available only when the access point supports WPS.
(System) button.

button.
button.
4 Select WPS Setup, and then press the
button.
5 Select Push Button Control, and then press the

6 Select Yes, and then press the
button.
button.
7 Press and hold the WPS button on the access point.

a
Press the
(System) button.

button.
button.
10 Confirm that "Link Quality" is shown as "Good", "Acceptable" or "Low" on the report.
NOTE:
When "Link Quality" is No Reception, check if the wireless settings are correctly configured.
Center.
118
WPS-PIN
NOTE:
WPS-PIN is a method to authenticate and register devices required for wireless configuration, by entering PIN
code to a printer and computer. This setting, performed through access point, is available only when the
access points of your wireless router supports WPS.
Before WPS-PIN starts, you will need to enter your PIN code at the web page of the wireless access point.
See the access point manual for the details.
(System) button.

4 Select WPS Setup, and then press the
5 Select PIN Code, and then press the
button.
button.
button.
button.
6 Take a note of PIN code displayed on the operator panel.

7 Select Start Configuration, and then press the
button.
8 If SSID selection screen appears, select the SSID, and then press the
button.
9 Enter the PIN code of the printer at the web page of the wireless access point.
a
Press the
(System) button.

button.
button.
12 Confirm that Link Quality is shown as Good, Acceptable or Low on the report.
NOTE:
When Link Quality is No Reception, check if the wireless settings are correctly configured.
Center.
119
Installing Print Drivers on Computers Running Linux

(CUPS)
This section provides information on installing and setting up print drivers with CUPS (Common UNIX
Printing System) on Red Hat Enterprise Linux 6 Desktop (x86), SUSE Linux Enterprise Desktop 11
(x86), and Ubuntu 10 (x86). For the information on the previous versions of the Linux operating
systems, visit respective web sites.
"Installing Print Drivers" on page 121
"Specifying the Queue" on page 122
"Specifying the Default Queue" on page 125
"Specifying Printing Options" on page 126
"Setting the Password for Authority as the Printer Administrator" on page 128
"Uninstalling Print Drivers" on page 129
120
Installing Print Drivers

NOTE:
The print driver fx-docuprint-m255-xx-xnoar.rpm or fx-docuprint-m255_X-X_all.deb is included in the
linux folder on the Software Pack CD-ROM.
For Red Hat Enterprise Linux 6 Desktop (x86)

1 Double-click fx-docuprint-m255-xx-xnoar.rpm on the Software Pack CD-ROM.
2 Click Install.
3 Enter the administrator's password, and then click Authenticate.
Installation starts. When the installation is complete, the window automatically closes.
For SUSE Linux Enterprise Desktop 11 (x86)

1 Double-click fx-docuprint-m255-xx-xnoar.rpm on the Software Pack CD-ROM.
2 Click Install.
3 Enter the administrator's password, and then click Authenticate.
Installation starts. When the installation is complete, the window automatically closes.
For Ubuntu 10 (x86)

1 Double-click fx-docuprint-m255_X-X_all.deb on the Software Pack CD-ROM.
2 Click Install Package.
3 Enter the user password, and click OK.
4 Click Close.
5 Click the X button at the top-right of the dialog box to close the Package Installer dialog box.
121
Specifying the Queue

To perform printing, you must set up the print queue on your workstation.
NOTE:
When you have finished specifying the queue, you can then send print jobs from applications. Start a print job
from an application, and specify the queue in the print dialog box. Depending on the application (Mozilla, for
example), however, you may have to use the default queue for printing. In such a case, you must specify a
queue you want to use as the default queue. For details on specifying the default queue, see "Specifying the
Default Queue" on page 125.

1 Open the URL "http://localhost:631" using a web browser.
2 Click Administration.
3 Click Add Printer.
4 Enter root as the user name, and then enter the administrator password.
5 Click OK.
6 Select either of the following according to the type of your printer connection.
For a network printer:
a
Select LPD/LPR Host or Printer from the Other Network Printers menu, and then click
Continue.
Enter the IP address of the printer in Connection.

Format: lpd://xxx.xxx.xxx.xxx (the IP address of the printer)
Click Continue.
Enter the name of the printer in Name in the Add Printer dialog box, and then click
Continue.
You can optionally specify the location and description of the printer as additional
information.
If you want to share the printer, select the Share This Printer check box.
For a USB printer connected to a computer running the Red Hat Enterprise Linux 6 Desktop
(x86):
a
Select FUJI XEROX DocuPrint M255 X (FUJI XEROX DocuPrint M255 X) from the Local
Printers menu, and then click Continue.
Continue.
information.
7 Select FX from the Make menu, and then click Continue.
122
8 Select FX DocuPrint M255 xxx from the Model menu, and then click Add Printer.
The setup is complete.
You can optionally specify the default options settings of the printer.

1 Select Computer More Applications..., and then select YaST on the Application Browser.
2 Enter the administrator password.
YaST Control Center is activated.
3 Select Hardware on YaST Control Center, and then select Printer.

The Printer Configurations dialog box appears.
a
Click Add.
The Add New Printer Configuration dialog box appears.
Click Connection Wizard.

The Connection Wizard dialog box appears.
Select Line Printer Daemon (LPD) Protocol from Access Network Printer or Printserver
Box via.
Enter the IP address of the printer in IP Address or Host Name:.
Select Fuji Xerox in Select the printer manufacturer:.
Click OK.
Select FX DocuPrint M255 x vx.x [FujiXerox/FX-DocuPrint-M255-x.ppd.gz] from the

Assign Driver list.
NOTE:
You can specify the printer name in Set Name:.
For a USB printer connected to a computer running the SUSE Linux Enterprise Desktop 11:
a
Click Add.
The printer name is displayed in the Determine Connection list.
Select FX DocuPrint M255 x vx.x [FujiXerox/FX-DocuPrint-M255-x.ppd.gz] from the

Assign Driver list.
NOTE:
You can specify the printer name in Set Name:.
5 Confirm the settings, and then click OK.
123
For Ubuntu 10 (x86)

3 Click Add Printer.
4 Enter the User Name and the Password, and then click OK.
a
Select FUJI XEROX DocuPrint M255 X(XX:XX:XX) (Fuji Xerox FUJI XEROX DocuPrint
M255 X) from Discovered Network Printer.
Click Continue.
Continue.
information.
For a USB printer connected to a computer running the Ubuntu 10 (x86):

a
Select FUJI XEROX DocuPrint M255 X (FUJI XEROX DocuPrint M255 X) from the Local
Printers menu, and then click Continue.
Continue.
information.
6 Select FX from the Make menu, and then click Continue.

7 Select FX DocuPrint M255 XXX from the Model menu, and then click Add Printer.
The setup is complete.
You can optionally specify the default options settings of the printer.
124
Specifying the Default Queue

1 Select Applications System Tools Terminal.
2 Enter the following command in the terminal window.
su
(Enter the administrator password)
lpadmin -d (Enter the queue name)

1 Select Computer More Applications..., and then select YaST on the Application Browser.
2 Enter the administrator password.
YaST Control Center is activated.
3 Select Printer from Hardware.

The Printer Configurations dialog box appears.
4 Click Edit.
A dialog box to modify the specified queue appears.
5 Confirm that the printer you want to specify as the default queue is selected in the Connection
list.
6 Select the Default Printer check box.

7 Confirm the settings, and then click OK.
For Ubuntu 10 (x86)
1 Select System Administration Printing.
2 Select the printer you want to specify as the default queue.
3 Select the Printer menu.
4 Select Set As Default.
5 Select whether to set this printer as the system-wide default printer, and then click OK.
125
Specifying Printing Options

You can specify printing options such as the duplex (2-sided) printing.

3 Click Manage Printers.
4 Click the queue name for which you want to specify printing options.
5 Click the Administration drop down box, and then select Modify Printer.
6 Specify necessary printing options, and then click Continue or Modify Printer.
The message Printer FUJI_XEROX_DocuPrint_M255_X has been modified successfully.
appears.
The setting is complete.

1 Open a web browser.
2 Enter "http://localhost:631/admin" in the address bar, and then press the Enter key.
The CUPS window appears.
NOTE:
Set the password for authority as the printer administrator before setting the printer queue. If you have not set
it, see "Setting the Password for Authority as the Printer Administrator" on page 128.

4 Click Modify Printer on the printer.
5 Specify necessary printing options, and then click Continue.
6 Enter root as the user name, enter the administrator password, and then click OK.
appears.
126
For Ubuntu 10 (x86)

4 Click the queue name for which you want to specify printing options.
5 Click the Administration drop down box, and then select Modify Printer.
6 Enter the User Name and the Password, and then click OK.
7 Select the printer you want to modify.
8 Specify necessary printing options, and then click Continue or Modify Printer.
appears.
127
Setting the Password for Authority as the Printer

Administrator
For SUSE Linux Enterprise Desktop 10 and 11, you must set the password for authority as the printer
administrator to do operations as the printer administrator.

1 Select Computer More Applications... and select GNOME Terminal on the Application
Browser.

su
lppasswd -g sys -a root
(Enter the password for authority as the printer administrator
after the Enter password prompt.)
(Reenter the password for authority as the printer administrator
after the Enter password again prompt.)
128
Uninstalling Print Drivers

1 Select Applications System Tools Terminal.
2 Enter the following command in the terminal window to delete the print queue.
su
(Enter the administrator password)
lpadmin -x (Enter the print queue name)
3 Repeat the command above for all queues for the same model.
rpm -e FX-DocuPrint-M255
The print driver is uninstalled.

1 Select Computer More Applications... and select GNOME Terminal on the Application
Browser.
su
lpadmin -x (Enter the print queue name)
rpm -e FX-DocuPrint-M255
129
For Ubuntu 10 (x86)

1 Select Applications Accessories Terminal.
sudo lpadmin -x (Enter the print queue name)
(Enter the user password)
sudo dpkg -r fx-docuprint-m255
(Enter the user password if required)
130
5
Printing Basics
"About Print Media" on page 132
"Supported Print Media" on page 136
"Loading Print Media" on page 143
"Setting Paper Sizes and Types" on page 158
"Printing" on page 159
"Printing with the Web Services on Devices" on page 178
Printing Basics
131
About Print Media

Using paper that is not appropriate for the printer can cause paper jams, image quality problems, or
printer failures. To achieve the best performance from your printer, we recommend you use only the
paper described in this section.
When using paper other than that recommended, contact our local representative office or authorized
dealer.
"Print Media Usage Guidelines" on page 132
"Automatic Document Feeder (ADF) Guidelines" on page 133
"Print Media That Can Damage Your Printer" on page 134
"Print Media Storage Guidelines" on page 135
Print Media Usage Guidelines

The paper tray accommodates various sizes and types of paper and other specialty media. Follow
these guidelines when loading paper and media:
Before buying large quantities of any print media, it is recommended that you try a sample first.
For 60 to 135 gsm (16 to 36 lb bond) paper, grain long, where the paper fibers run along the
length of the paper, is recommended. For paper heavier than 135 gsm (36 lb bond), grain short,
where the paper fibers run along the width of the paper, is preferred.
Envelopes can be printed from the paper tray and the Priority Sheet Inserter (PSI).
Fan paper or other specialty media before loading in the paper tray.
Do not print on label stock once a label has been removed from a sheet.
Use only paper envelopes. Do not use envelopes with windows, metal clasps, or adhesives with
release strips.
Print all envelopes single-sided only.
Some wrinkling and embossing may occur when printing envelopes.
When loading print media in the paper tray, do not load it above the fill line on the paper width
guides of the paper tray.
Slide the paper width guides to adjust to the paper size.
If excessive jams or wrinkles occur, use paper or other media from a new package.
WARNING:
Do not use conductive paper such as origami paper, carbonic paper or conductively-coated paper.
When paper jam occurs, it may cause short-circuit and eventually a fire accident.
See also:
"Loading Print Media in the Paper Tray" on page 144
"Loading Print Media in the Priority Sheet Inserter (PSI)" on page 152
"Loading Envelopes in the Paper Tray" on page 148
"Loading Envelopes in the Priority Sheet Inserter (PSI)" on page 155
"Printing on Custom Size Paper" on page 173
132
Printing Basics
Automatic Document Feeder (ADF) Guidelines

The ADF can accommodate the paper of the following sizes:
Width: 148215.9 mm (5.838.50 inches)
Length: 210355.6 mm (8.2714.00 inches)
The supported paper weight ranges from 60 to 105 gsm.
Follow the guidelines below when loading source documents into the ADF:
Load documents face up so that the top of the document enters the printer first.
Place only loose sheets of paper in the ADF.
Adjust the document guides so that they fit against the documents.
Insert paper in the document feeder tray only when the ink on the paper is completely dry.
Do not load documents above the MAX fill line. You can load up to 50 sheets of 64 gsm
documents.
NOTE:
You cannot load the following documents on the ADF. Be sure to place them on the document glass.
Curled documents
Pre-punched paper
Lightweight documents
Folded, creased or torn documents
Cut and paste documents
Carbon paper
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133
Print Media That Can Damage Your Printer

Your printer is designed to use a variety of media types for print jobs. However, some media can
cause poor output quality, excessive paper jams, or damage to your printer.
Unacceptable media includes:
Paper that is too heavyweight or too lightweight (less than 60 gsm or more than 190 gsm)
Transparencies
Photo paper or coated paper
Tracing paper
Illumination film
Special ink jet printer paper and ink jet transparencies
Static-cling paper
Pasted-up or glued paper
Specially coated paper
Color paper with surface treatments
Paper that uses ink that deteriorates with heat
Photosensitive paper
Carbon paper or carbonless copy paper
Paper with a rough surface, such as Japanese paper, pulp paper or fibrous paper
Envelopes that are not flat, or that have clasps, windows or adhesives with release strips
Padded envelopes
Tack film
Water transfer paper
Textile transfer paper
Perforated paper
Leather paper, embossed paper
Conductive paper such as origami paper, carbonic paper or conductively-coated paper
Wrinkled, creased, folded, or ripped paper
Damp or wet paper
Wavy or curled paper
Paper with staples, clips, ribbons, or tape
Label paper with some labels already peeled off, or that are partially cut off
Paper pre-printed by another printer or copy machine
Paper pre-printed all over rear side
WARNING:
Do not use conductive paper such as origami paper, carbonic paper or conductively-coated paper.
When paper jam occurs, it may cause short-circuit and eventually a fire accident.
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Printing Basics
Print Media Storage Guidelines

Providing good storage conditions for your paper and other media contributes to optimum print quality.
Store print media in dark, cool, relatively dry locations. Most paper items are susceptible to
damage from ultraviolet (UV) and visible light. UV radiation, which is emitted by the sun and
fluorescent bulbs, is particularly damaging to paper items. The intensity and length of exposure
to visible light on paper items should be reduced as much as possible.
Maintain constant temperatures and relative humidity.
Avoid attics, kitchens, garages, and basements for storing print media.
Store print media flat. Print media should be stored on pallets, cartons, shelves, or in cabinets.
Avoid having food or drinks in the area where print media is stored or handled.
Do not open sealed packages of paper until you are ready to load them into the printer. Leave
paper in the original packaging. For most commercial cut-size grades, the ream wrapper
contains an inner lining that protects the paper from moisture loss or gain.
Leave the media inside the bag until you are ready to use it; reinsert unused media in the bag
and reseal it for protection. Some specialty media is packaged inside resealable plastic bags.
Printing Basics
135
Supported Print Media

Using unsuitable print media may lead to paper jams, poor print quality, breakdown and damage to
your printer. To use the features of your printer effectively, use the suggested print media that is
recommended here.
IMPORTANT:
The toner may come off the print media, if it gets wet by water, rain, steam and so on. For more information,
contact our local representative office or authorized dealer.
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Printing Basics
Usable Print Media

The types of print media that can be used on your printer are as follows:
Paper Tray
Paper Size
A4 SEF (210 297 mm)

B5 SEF (182 257 mm)
A5 SEF (148 210 mm)
Letter SEF (8.5 11 inches)
Executive SEF (7.25 10.5 inches)
Legal 13 (Folio) SEF (8.5 13 inches)
Legal 14 SEF (8.5 14 inches)
Statement SEF (139.7 215.9 mm)
Com-10 Envelope SEF (4.125 9.5 inches)
Monarch Envelope SEF (3.875 7.5 inches)
Monarch Envelope LEF (7.5 3.875 inches)*
DL Envelope SEF (110 220 mm)
DL Envelope LEF (220 110 mm)*
C5 Envelope SEF (162 229 mm)
Postcard (100 148 mm)
Postcard (148 200 mm)
Yougata 2 Envelope SEF (114 162 mm)
Yougata 2 Envelope LEF (162 114 mm)*
Yougata 3 Envelope SEF (98 148 mm)
Yougata 3 Envelope LEF (148 98 mm)*
Yougata 4 Envelope (105 235 mm)
Younaga 3 Envelope (120 235 mm)
Nagagata 3 Envelope (120 235 mm)
Kakugata 3 Envelope (216 277 mm)
Custom size:
Width: 76.2 - 215.9 mm (3 - 8.5 inches)
Length: 127 - 355.6 mm (5 - 14 inches)
Paper Type
Plain (60 - 105 gsm)

Lightweight Cardstock (106 - 163 gsm)
Labels
Envelope
Recycled
Postcard JPN
Loading Capacity
*
250 sheets of standard paper
You can load Monarch, DL, Yougata 2, and Yougata 3 envelopes in the LEF orientation into the paper tray
with the flap unfolded.
Printing Basics
137

Paper Size
A4 SEF (210 297 mm)

B5 SEF (182 257 mm)
A5 SEF (148 210 mm)
Letter SEF (8.5 11 inches)
Executive SEF (7.25 10.5 inches)
Legal 13 (Folio) SEF (8.5 13 inches)
Legal 14 SEF (8.5 14 inches)
Statement SEF (139.7 215.9 mm)
Com-10 Envelope SEF (4.125 9.5 inches)
DL Envelope SEF (110 220 mm)
C5 Envelope SEF (162 229 mm)
Younaga 3 Envelope (120 235 mm)
Kakugata 3 Envelope (216 277 mm)
Custom size:
Width: 76.2 - 215.9 mm (3.0 - 8.5 inches)
Length: 210 - 355.6 mm (8.2 - 14 inches)
Paper Type
Plain (60 - 105 gsm)

Lightweight Cardstock (106 - 163 gsm)
Labels
Envelope
Recycled
Postcard JPN
Loading Capacity
10 sheets for plain paper or one sheet for other paper
NOTE:
SEF and LEF indicate the paper feed orientation; SEF stands for short-edge feed. LEF stands for long-edge
feed.
Use only laser print media. Do not use ink jet paper on your printer.
See also:
"Loading Envelopes in the Paper Tray" on page 148
"Loading Envelopes in the Priority Sheet Inserter (PSI)" on page 155
Printing on print media that differs from the paper size or paper type selected on the print driver may
lead to paper jams. To ensure that printing is correctly done, select the correct paper size and paper
type.
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Printing Basics
Standard Paper and Tested Paper

The following paper and media are standard or usable for the printer.
When you print a generally used paper (which called general paper), please use a paper that suits the
standard. To print clearly, we recommend the standard paper shown in the following table. For
information about the other paper and media, contact Fuji Xerox Customer Support Center.
Standard
Paper
Supported
Paper
Paper Name
Size
Weight
Paper Type
Notes
FX P
A4
64 gsm
Recycled
Medium-thickness paper
for in-house documents
and general office use.
XC Premier 80
A4
80 gsm
Plain
Colotech +90
A4
90 gsm
Plain
Business 4200
Letter
20 lb
Plain
Business 4200
Legal
20 lb
Plain
Cascade X-9000
Folio
Plain
Cascade X-9000
Letter
Plain
Hammermill Tidal MP
Letter
Hammermill Fore MP
Legal
Business 4200
Letter
Plain
Hammermill Laser
Print
Letter
Plain
Color Xpressions
Select
Letter
Plain
GP Laser1000
Executive
Plain
Color Xpressions Elite Letter
Plain
24 lb
28 lb
Plain
Plain
Business 4200
Letter
Plain
FX P
B5
FX P
A5
Recycled
FX FR
A4
Recycled
V-Paper
A4
Recycled
Oji-Recycle 100
B5
Oji-Recycle 100
A4
V-paper MG
A4
FX G70
A4
Recycled
FX G100
A4
Recycled
64 gsm
66 gsm
Recycled
Medium-thickness paper
for in-house documents
and general office use.
Environmentallyconscious paper (50% of
pulp sourced from
plantation-grown trees +
50% of recycled pulp).
Recycled
Recycled
67 gsm
Recycled
Recycled copy/printer
paper compounded 70%
of recycled pulp.
Printing Basics
139
Supported
Paper
(Contd)
Special
Paper
140
Paper Name
Size
Weight
Paper Type
Notes
FX C2
A5
70 gsm
Recycled
Paper for general office

use with minimum seethrough.
FX C2R
A4
Recycled
70% recycled pulp

paper.
XC Premier 80
A5
XC Business 80
A4
Plain
Data Copy
A4
Plain
Steinbeis Recycling
Copy
A4
Plain
Yes Bronze
A4
Plain
Berga Focus
A4
Plain
80 gsm
XC Premier 90
A4
Conqueror Laid laser

Paper
A4
FX JD
B5
FX JD
A4
Multicopy Nymolla
A4
100 gsm
Plain
FX Label (No Cut)
A4
Label
Labels
FX Label (20 Cut)
A4
Labels
Xerox Label (No Cut)
A4
Labels
Xerox Label (24 Cut)
A4
Labels
Avery Labels 5165

(No Cut)
Letter
Labels
Avery Labels 5160

(30 Cut)
Letter
Labels
Columbia CO125
Com-10
Print Master
Monarch
Envelope
River Series
DL
Envelope
Autofill 90 gsm
DL
Envelope
River Series
C5
Envelope
Autofill 90 gsm
C5
Envelope
Heart Hatsushiba
Yougata 2
Envelope
Heart Hatsushiba
Yougata 3
Envelope
Heart Hatsushiba
Yougata 4
Envelope
Heart Hatsushiba
Yougata 6
Envelope
Heart Tokushiro 80
Nagagata 3
Envelope
Heart Tokushiro 81
Nagagata 4
Envelope
Heart Tokushiro 82
Kakugata 3
Envelope
Printing Basics
90 gsm
Plain
Plain
Plain
98 gsm
Plain
Plain
Envelope
Envelope
Double-sided paper
suitable for a variety of
uses, including
brochures and booklet.
Special
Paper
(Contd)
IBG Paper
Paper Name
Size
Weight
Paper Type
Notes
Official Postcard
Japanese
Postcard
Postcard
190 gsm
Postcard JPN
IMPORTANT:
Official Postcard
Reply-paid
Postcard
Postcard JPN
Esselte Oxford Index

Card
3 x 5 inches -
Lightweight
Cardstock
Xerox Color
Xpressions Elite
Letter
120 gsm
Lightweight
Cardstock
OK Prince 127
A4
128 gsm
Lightweight
Cardstock
Shiraoi
A4
156 gsm
Lightweight
Cardstock
OK Prince 157
A4
157 gsm
Lightweight
Cardstock
Premier TCF 160
A4
160 gsm
Lightweight
Cardstock
70 gsm
PFX V704
A4
FXCL Xplore
A4
Plain
FXCL Xcellence 70
A4
Plain
FXCL Xceed 70
A4
Plain
Topgun
A4
Plain
OAHING PAPER
A4
Plain
UPM Office
Multifunction
A4
Plain
AG Docupaper
Folio
FXK A704
A4
FXK K704A
A4
Do not use a special

ink jet printer
postcard. It can
cause the printer
failure.
Plain
Plain
75 gsm
Plain
Plain
Printing Basics
141
IBG Paper
(Contd)
142
Paper Name
Size
Weight
Paper Type
PFX Red & White

Packaging
A4
80 gsm
Plain
FXA Professional
A4
Plain
FXCL Xcite
A4
Plain
FXCL Xcellence 80
A4
Plain
FXCL Xceed 80
A4
Plain
Double A Laser Paper A4
Plain
KX H-Paper
A4
Plain
Green Member
A4
Plain
BIO TOP 3 Extra
A4
Plain
AG Red Label
Folio
Plain
THFX Paper-Q
Advance Argo
A4
Plain
FXM Diplomat
A4
Plain
FXM Excel
A4
Plain
FXM Xerox One
A4
Plain
FXA Colotech Idol

80 gsm
A4
Plain
FXA Colotech Idol

100 gsm
A4
100 gsm
Plain
Colotech Plus 120

gsm
A4
120 gsm
Lightweight
Cardstock
FXM Label 16up
A4
140 gsm
Labels
FXM Label 8up
A4
Printing Basics
Labels
Notes
Loading Print Media

Loading print media properly helps prevent jams and ensures trouble-free printing.
Before loading print media, identify the recommended print side of the print media. This information is
usually on the print media package.
NOTE:
After loading paper in the paper tray or the Priority Sheet Inserter (PSI), specify the same paper type on the
operator panel.
Capacity
The paper tray can accommodate:
250 sheets of standard paper
27.5 mm (1.08 inches) of thick paper
27.5 mm (1.08 inches) of postcards
10 envelopes
20 labels
The Priority Sheet Inserter (PSI) can accommodate:
10 sheets for plain paper or one sheet for other paper
Print Media Dimensions

The paper tray can accommodate print media within the following dimensions:
Width: 76.2 - 215.9 mm (3.00 - 8.50 inches)
Length: 127.0 - 355.6 mm (5.00 - 14.00 inches)
The Priority Sheet Inserter (PSI) can accommodate print media within the following dimensions:
Width: 76.2 - 215.9 mm (3.00 - 8.50 inches)
Length: 210.0 - 355.6 mm (8.20 - 14.00 inches)
Printing Basics
143
Loading Print Media in the Paper Tray

NOTE:
When you are printing on any print media that is smaller than the A5 size paper, be sure to load it in the paper
tray.
To avoid paper jams, do not remove the paper tray while printing is in progress.
For manually loading print media for duplex (2-sided) printing, see "Manual Duplex Printing (PCL Print Driver
Only)" on page 162.
Do not wipe the pink-tinted grease off as doing so may cause paper to misfeed.
1 Pull the paper tray out of the printer about 200 mm. Hold the tray with both hands, remove it from
the printer, and then remove the paper tray cover from the paper tray.
144
Printing Basics
2 Hold the paper tray end with one hand, push and hold the paper tray extension lever with the
other hand, and then extend the tray to your desired length.
NOTE:
The paper tray can accommodate a stack of A5 paper by default, and is designed to extend in two
lengths. To load A4 paper media, extend the paper tray to the mid length. To load longer paper media,
extend it to the full length.
Printing Basics
145
3 Slide the paper width guides and the length guide to the maximum positions.
4 Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the
edges of the stack on a level surface.
5 Load the print media into the paper tray with the recommended print surface facing up.
NOTE:
Do not load paper media above the fill line on the paper width guides of the paper tray as it may cause
paper jams.
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Printing Basics
6 Slide the paper width guides and then the length guide inward until they rest lightly against the
edges of the print media stack.
7 Replace the paper tray cover onto the paper tray.
8 Hold the paper tray with both hands and push it into the printer until it clicks into place.
9 Select the paper type on the print driver if the loaded print media is not standard plain paper. If a
user-specified print media is loaded in the paper tray, you must specify the paper size on the print
driver.
NOTE:
For details on specifying the paper size and type on the print driver, refer to the Help provided for the print
driver.
Printing Basics
147
Loading Envelopes in the Paper Tray

Follow the guidelines below to load envelopes in the paper tray.
NOTE:
When you print on envelopes, be sure to specify the envelope on the print driver. If not specified, the print
image will be rotated 180 degrees.
If you do not load envelopes in the paper tray right after they have been removed from the packaging, they
may bulge. To avoid jams, flatten them as shown below before loading them in the paper tray.
If envelopes are still not fed correctly, add some bending to the flap of the envelopes as shown in the following
illustration. The amount of the bending shall be 5 mm (0.20 inches) or less.
IMPORTANT:
Never use envelopes with a window or coated linings as it causes paper jams that may result in damage to the
printer.
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Printing Basics
Loading Com-10, Yougata 4/6, or Younaga 3 Envelopes

Load envelopes with the print surface facing up. Ensure that the flapped edge is pointing toward the
right of the printer and each flap is folded under the envelope.
Loading Monarch, DL, or Yougata 2/3 Envelopes

You can load Monarch, DL, and Yougata 2/3 Envelopes in either of the following orientations:
SEF: Load envelopes with the print surface facing up. Ensure that the flapped edge is pointing toward
the right of the printer and each flap is folded under the envelope.
LEF: Load envelopes with the print surface facing up. Ensure that the flapped edge is pointing toward
the front of the printer and the flaps are left unfolded.
NOTE:
When you load the envelopes in the LEF orientation, be sure to specify the landscape orientation on the print
driver.
To confirm the correct orientation of each print media such as envelopes, see the instructions on the
Envelope/Paper Setup Navigator dialog box of the print driver.
Loading C5, Nagagata 3/4, or Kakugata 3 Envelopes

rear of the printer and each flap is folded under the envelope.
Printing Basics
149
Loading Postcards in the Paper Tray

NOTE:
When you print on postcards, be sure to specify the postcard on the print driver for the optimum print result.
Before loading postcards, smooth them out, but bend the leading edge as shown in the following illustration.
Bend them about 5 mm (0.20 inches).
Loading Postcards
Load postcards with the print surface facing up and the top edge first.
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Printing Basics
Loading W-Postcards
Load W-postcards with the print surface facing up and the left edge first.
NOTE:
To confirm the correct orientation of each print media such as postcards, see the instructions on the
Envelope/Paper Setup Navigator dialog box of the print driver.
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151
Loading Print Media in the Priority Sheet Inserter (PSI)

NOTE:
Before you use the Priority Sheet Inserter (PSI), make sure that the printer has the paper tray inserted.
For manually loading print media for duplex (2-sided) printing, see "Manual Duplex Printing (PCL Print Driver
Only)" on page 162.
1 Open the front cover.
2 Slide the paper width guides to the maximum positions.
3 Before loading the print media, flex the sheets back and forth, and then fan them. Straighten the
edges of the stack on a level surface.
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Printing Basics
If print media are still not fed correctly, add some bending to the leading edge of the print media
as shown in the following illustration. The amount of the bending shall be 5 mm (0.20 inches) or
less.
Printing Basics
153
4 Load print media in the PSI with the top edge first and the recommended print surface facing up.
5 Slide the paper width guides inward until they rest lightly against the edges of the print media
stack.
6 Select the paper type on the print driver if the loaded print media is not plain paper. If a userspecified print media is loaded in the PSI, you must specify the paper size on the print driver.
NOTE:
For details on specifying the paper size and type on the print driver, refer to the Help provided for the print
driver.
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Printing Basics
Loading Envelopes in the Priority Sheet Inserter (PSI)

Follow the guidelines below to load envelopes in the PSI.
NOTE:
Be sure to insert envelopes all the way in. Otherwise, print media that is loaded in the paper tray will be fed.
When you print on envelopes, be sure to specify the envelope on the print driver. If not specified, the print
image will be rotated 180 degrees.
If you do not load envelopes in the PSI right after they have been removed from the packaging, they may
bulge. To avoid jams, flatten them as shown below before loading them in the PSI.
If envelopes are still not fed correctly, add some bending to the flap of the envelopes as shown in the following
illustration. The amount of the bending shall be 5 mm (0.20 inches) or less.
IMPORTANT:
Never use envelopes with a window or coated linings as it causes paper jams that may result in damage to the
printer.
Printing Basics
155
Loading Com-10, DL, Yougata 4, or Younaga 3 Envelopes

right of the printer and each flap is folded under the envelope.
Loading C5, Nagagata 3, or Kakugata 3 Envelopes

front of the printer and the flaps are left unfolded.
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Printing Basics
Using the Output Tray Extension

The output tray extension is designed to prevent print media from falling from the printer after the print
job is complete.
Before printing a long length document, be sure to pull out the output tray extension.
NOTE:
To pull out envelopes or small print media from the center output tray, lift up the scanner unit.
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157
Setting Paper Sizes and Types

When loading print media, set the paper size and type on the operator panel before printing.
This section describes how to set the paper size and type on the operator panel.
See also:
"Understanding the Operator Panel Menus" on page 282

"Setting Paper Sizes" on page 158
"Setting Paper Types" on page 158
Setting Paper Sizes

1 Press the
(System) button.
2 Select Tray Settings, and then press the
button.
3 Select Paper Tray, and then press the
button.
4 Select Paper Size, and then press the
button.
5 Select the correct paper size for the print media loaded, and then press the
button.
Setting Paper Types

IMPORTANT:
The paper type must match those of the actual print media loaded in the paper tray. Otherwise, print-quality
problems can occur.
1 Press the
(System) button.
2 Select Tray Settings, and then press the
button.
3 Select Paper Tray, and then press the
button.
4 Select Paper Type, and then press the
button.
5 Select the correct paper type for the print media loaded, and then press the
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Printing Basics
button.
Printing
This section covers how to print documents from your printer and how to cancel a job.
"Printing from the Computer" on page 159
"Canceling a Print Job" on page 160
"Duplex Printing" on page 161
"Direct Printing Using a USB Storage Device" on page 166
"Selecting Printing Options" on page 167
"Printing Custom Size Paper" on page 172
"Checking Status of a Print Job" on page 174
"Printing a Report Page" on page 175
"Printer Settings" on page 176
Printing from the Computer

Install the print driver to use all the features of the printer. When you choose Print from an application,
a window representing the print driver appears. Select the appropriate settings for the file to print. Print
settings selected on the print driver have precedence over the default menu settings selected on the
operator panel or the Printer Setting Utility.
The following procedure uses Microsoft Windows 7 WordPad as an example.
Clicking Preferences on the initial Print dialog box enables you to change the print settings. If you are
not familiar with features on the print driver window, open the Help for additional information.
1 Open the file you want to print.

2 From the file menu, select Print.
3 Verify that the correct printer is selected in the dialog box. Modify the print settings as needed
(such as the pages you want to print or the number of copies).
4 To adjust print settings not available from the first screen, such as Paper Size, Paper Type, or
Feed Orientation, click Preferences.
The Printing Preferences dialog box appears.
5 Specify the print settings. For more information, click Help.

6 Click OK to close the Printing Preferences dialog box.
7 Click Print to send the job to the selected printer.
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159
Canceling a Print Job

There are several methods for canceling a print job.
"Canceling a Job From the Operator Panel" on page 160
"Canceling a Job From the Computer (Windows)" on page 160
Canceling a Job From the Operator Panel

1 Press the
(Stop) button.
NOTE:
Printing is canceled only for the current job. All the following jobs will continue to print.
Canceling a Job From the Computer (Windows)

Canceling a Job From the Taskbar
When you send a print job, a small printer icon appears on the taskbar.
1 Double-click the printer icon.

A list of print jobs appears in the printer window.
2 Select the job you want to cancel.

3 Press the Delete key.
4 Click Yes on the Printers dialog box to cancel a print job.
Canceling a Job From the Desktop
1 Minimize all programs to reveal the desktop.
Click start Printers and Faxes (for Windows XP).
Click Start Printers and Faxes (for Windows Server 2003).
Click Start Devices and Printers (for Windows 7 and Windows Server 2008 R2).
Click Start Control Panel Hardware and Sound Printers (for Windows Vista and
Windows Server 2008).
A list of available printers appears.
2 Double-click the printer you selected when you sent the job.
A list of print jobs appears in the printer window.
3 Select the job you want to cancel.

4 Press the Delete key.
5 Click Yes on the Printers dialog box to cancel a print job.
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Printing Basics
Duplex Printing
Duplex (2-sided) printing allows you to print on either side of a sheet of paper. The paper sizes
available for duplex printing are A4, B5, A5, Letter, Executive, Folio, and Legal.
"Automatic Duplex Printing" on page 161
"Manual Duplex Printing (PCL Print Driver Only)" on page 162
Automatic Duplex Printing

The following procedure uses the PCL 6 driver as an example.
1 Click start Printers and Faxes (for Windows XP).

Click Start Control Panel Hardware and Sound Printers (for Windows Vista).
Click Start Control Panel Printers (for Windows Server 2008).
2 Right-click the icon for your printer and select Printing preferences.
The Paper/Output tab appears.
3 From Duplex, select Flip on Long Edge or Flip on Short Edge.

4 Click OK.
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161
Manual Duplex Printing (PCL Print Driver Only)

When you have a problem with automatic duplex printing, you may want to try manual duplex printing.
Starting manual duplex printing displays a window containing the instructions that you can follow. Note
that the window cannot be reopened once it is closed. Do not close the window until duplex printing is
complete.
NOTE:
When printing on curled paper, straighten the paper before inserting the paper.
Operations on Your Computer

The following procedure uses Windows 7 WordPad as an example.
NOTE:
The way to display the Printer Properties/Printing Preferences dialog box depends on the application
software. Refer to the manual of your application software.

2 Select the printer from the Select Printer list box, and then click Preferences.
The Paper/Output tab of the Printing Preferences dialog box appears.
3 From Duplex, select either Flip on Short Edge (Manual) or Flip on Long Edge (Manual) to
define the way 2-sided print pages are bound.
4
5
4 From Paper Size, select the size of the document to be printed.

5 From Paper Type, select the paper type to be used.
7 Click Print in the Print dialog box to start printing.
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Printing Basics
Loading Print Media in the Paper Tray

1 First print the even pages (rear sides).
For a six page document, rear sides are printed in the order of page 6, page 4, then page 2.
When printing of the even pages is complete, the
the following:
(Data) LED lights and the LCD panel shows
075-921 Printer
Insert Output to Tray
Press [OK] Button to
Continue Printing
2 After the even pages are printed, pull out the paper tray and remove the paper tray cover.
See also:
3 Remove the paper stack from the center output tray and load it into the paper tray with the blank
surface facing up.
NOTE:
Warped or curled prints can cause paper jams. Straighten them before setting them.
Printing Basics
163
4 Replace the paper tray cover, insert the paper tray into the printer, and then press the
button.
Pages are printed in the order of page 1 (rear of page 2), page 3 (rear of page 4), and then page
5 (rear of page 6).
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Printing Basics
Loading Print Media in the Priority Sheet Inserter (PSI)

1 First print the even pages (rear sides).
For a six page document, rear sides are printed in the order of page 6, page 4, then page 2.
When printing of the even pages is complete, the
the following:
(Data) LED lights and the LCD panel shows
075-921 Printer
Insert Output to Tray
Press [OK] Button to
Continue Printing
2 After the even pages are printed, remove the paper stack from the center output tray.
NOTE:
Warped or curled prints can cause paper jams. Straighten them before setting them.
3 Load the paper stack back into the PSI, and then press the
button.
Pages are printed in order of page 1 (rear of page 2), page 3 (rear of page 4), and then page 5
(rear of page 6).
Printing Basics
165
Direct Printing Using a USB Storage Device

The Print from USB Memory feature allows you to print files stored in a USB storage device by
operating on the operator panel.
IMPORTANT:
To prevent damage to your printer, DO NOT connect any device other than the USB storage device to the
front USB port of the printer.
DO NOT remove the USB storage device from the front USB port until the printer is finished with printing.
NOTE:
If the Service Lock setting for Print from USB is set to Password Locked, you need to enter the four
digit password to use the Print from USB Memory feature. If the Service Lock setting for Print from
USB is set to Locked, the Print from USB Memory feature is disabled and the menu is not displayed on the
LCD panel. For more information, "Service Lock" on page 314.
The front USB port of the printer is designed for USB 2.0 devices. You must use only an authorized
USB storage device with an A plug type connector. Use only a metal shielded USB storage device.
A plug type
To print a file in a USB storage device:
1 Press the
(Print) button.
2 Insert a USB storage device to the front USB port of the printer.
3 Select Print From.

4 Select the desired file, and then press the
button.
5 Select printing options as needed.

6 Press the
(Start) button to begin printing.
NOTE:
You can print the files scanned and stored using the Scan to USB Memory feature. Other files,
such as those created by a user, may not be printed properly.
IMPORTANT:
Before removing the USB storage device, ensure that the printer is not accessing the device. Removing the
USB storage device while being accessed may destroy the data in the device or the USB storage device itself.
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Printing Basics
Selecting Printing Options

"Selecting Printing Preferences (Windows)" on page 167
"Selecting Options for an Individual Job (Windows)" on page 167
"Selecting Options for an Individual Job (Mac OS X)" on page 170
Selecting Printing Preferences (Windows)

Printing preferences control all of your print jobs, unless you override them specifically for a job. For
example, if you want to use duplex (2-sided) printing for most jobs, set this option in printing
preferences.
1 Click start Printers and Faxes (for Windows XP).

Click Start Control Panel Hardware and Sound Printers (for Windows Vista and
Windows Server 2008).
2 Right-click the icon for your printer, and then select Printing preferences.
The printers Printing Preferences dialog box appears.
3 Make selections on the driver tabs, and then click OK to save your selections.
NOTE:
For details on the Windows print driver options, click Help on the print driver tab to view the Help.
Selecting Options for an Individual Job (Windows)

If you want to use special printing options for a particular job, change the driver settings before
sending the job to the printer. For example, if you want to use Photo print-quality mode for a particular
graphic, select this setting on the print driver before printing that job.
1 With the desired document or graphic open in your application, access the Print dialog box.
2 Select your printer and click Preferences to open the print driver.
3 Make selections on the driver tabs.
NOTE:
On Windows OS, you can save current printing options with a distinctive name and apply them to other
print jobs. Make selections on the Paper/Output, Graphics, Layout, Watermarks/Forms, or Advanced
tab, and then click Save under Favorites on the Paper/Output tab. Click Help for more information.
4 Click OK to save your selections.

5 Print the job.
See the following table for specific printing options:
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167
Printing Options for Windows

Operating System
Driver Tab
Windows XP,
Paper/Output tab
Graphics tab
Layout tab
Windows XP x 64bit,
Windows Server 2003,
Windows Server 2003 x
64bit,
Windows Vista,
Windows Vista x 64bit,
64bit,
Windows Server 2008 R2,
Windows 7, or
Windows 7 x 64bit
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Printing Basics
Printing Options
Favorites
Duplex
Copies
Collated
Paper Summary
Paper Size
Paper Type
Feed Orientation
Envelope/Paper Setup Navigator
Printer Status
Restore Defaults
Image Quality
Toner Saving Mode
Image Enhancement
Screen
Image Settings
Apply to All Elements
Apply to Selected Element
Brightness
Contrast
Tone Balance
Restore Defaults
Image Orientation
Multiple Up
Image Order
Image Border
Booklet / Poster / Mixed Document
Output Size
Reduce / Enlarge
Margin Shift/Margin
Restore Defaults
Operating System
Driver Tab
Windows XP,
Watermarks/Forms tab
Watermarks
New Text
New Bitmap
Edit
Delete
First Page Only
Forms
Off
Create / Register Forms
Image Overlay
Header / Footer Options
Restore Defaults
Advanced tab
Items
Change All Colors to Black
Resolution
Show Paper Size/Type Error
Font Settings
Restore Defaults
Windows XP x 64bit,
64bit,
Windows Vista,
Windows Vista x 64bit,
64bit,
Windows Server 2008 R2,
Windows 7, or
Windows 7 x 64bit
Printing Options
Printing Basics
169
Selecting Options for an Individual Job (Mac OS X)

To select print settings for a particular job, change the driver settings before sending the job to the
printer.
1 With the document open in your application, click File, and then click Print.
2 Select your printer from Printer.
3 Select the desired printing options from the menus and drop-down lists that are displayed.
NOTE:
On Mac OS X, click Save As on the Presets menu screen to save the current printer settings. You can
create multiple presets and save each with its own distinctive name and printer settings. To print jobs
using specific printer settings, click the applicable saved preset in the Presets menu.
4 Click Print to print the job.

Mac OS X Print Driver Printing Options:
The table shown below uses Mac OS X 10.6 TextEdit as an example.
Printing options for Mac OS X
Item
170
Printing Options
Copies
Collated
Pages
Paper Size
Orientation
Layout
Pages per Sheet

Layout Direction
Border
Two-Sided
Reverse page orientation
Flip horizontally
Color Matching
ColorSync
In printer
Profile
Paper Handling
Cover Page
Print Cover Page

Cover Page Type
Billing Info
Scheduler
Print Document
Priority
Printing Basics
Pages to Print
Page Order
Scale to fit paper size
Destination Paper Size
Scale down only
Item
Printer Features
Printing Options
1. Detailed Settings
Resolution
Screen
Toner Saving Mode
Image Enhancement
2. Paper Handling
Duplex
Paper Type
Show Paper Size/Type Error
Summary
Printing Basics
171
Printing Custom Size Paper

This section explains how to print on custom size paper using the print driver.
The way to load custom size paper is the same as the one to load standard size paper.
Defining a Custom Paper Size

Before printing, define a custom size on the print driver.
NOTE:
When defining a paper size on the print driver or the operator panel, be sure to specify the same size as the
actual print media used. Specifying a wrong size for printing can cause a printer failure. This is especially true
if you specify a bigger size when using a narrow width paper.
Using the Windows Print Driver

On the Windows print driver, define a custom size in the Custom Paper Size dialog box. This section
explains the procedure using Windows 7 as an example.
On Windows XP or later, only users with administrator rights can use the administrator's password to
change the settings. Users without the rights of administrator can only view the contents.

2 Right-click the icon for your printer, and then select Printer properties.
3 Select the Configuration tab.
4 Click Custom Paper Size.
5 Select the custom setup you want to define from Details.
6 Specify the length of the short edge and long edge under Change Setting For. You can specify
the values either by entering them directly or using the up arrow and down arrow buttons. The
length of the short edge cannot be longer than the long edge, even if it is within the specified
range. The length of the long edge cannot be shorter than the short edge, even if it is within the
specified range.
7 To assign a paper name, select the Name the Paper Size check box, and then enter the name in
Paper Name. Up to 14 characters can be used for the paper name.
8 If necessary, repeat steps 5 to 7 to define another custom size.

9 Click OK twice.
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Printing Basics
Printing on Custom Size Paper

Use the following procedures to print using either the Windows or Mac OS X print driver.
Using the Windows Print Driver

This section explains the procedure using Windows 7 WordPad as an example.
NOTE:
The way to display the Printer Properties/Printing Preferences dialog box depends on the application
software. Refer to the manual of your application software.

2 Select your printer and click Preferences.
3 Select the Paper/Output tab.
4 Select the size of the document to be printed from Paper Size.
5 Select the paper type to be used from Paper Type.
6 Click the Layout tab.
7 From Output Size, select the custom size you defined. If you have selected the custom size from
Paper Size in step 4, select Same as Paper Size.
8 Click OK.
9 Click Print in the Print dialog box to start printing.
Using the Mac OS X Print Driver
This section explains the procedure using Mac OS X 10.6 TextEdit as an example.
1 From the File menu, select Page Setup.

2 Select your printer from Format For.
3 From Paper Size, select Manage Custom Sizes.
4 In the Custom Paper Sizes window, click +.
A newly created setting Untitled is displayed in the list.
5 Double-click Untitled and enter a name for the setting.

6 Enter the size of the document to be printed in the Width and Height boxes of Paper Size.
7 Specify Non-Printable Area if necessary.
8 Click OK.
9 Make sure that the newly created paper size is chosen in Paper Size, and then click OK.
10 From the File menu, select Print.
11 Click Print to start printing.
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173
Checking Status of a Print Job

"Checking Status (Windows Only)" on page 174
"Checking Status on the CentreWare Internet Services (Windows & Mac OS X)" on page 174
Checking Status (Windows Only)

You can check the printer status with the SimpleMonitor. Double-click the SimpleMonitor printer icon
on the taskbar at the bottom right of the screen. The Printer Selection window appears and displays
the printer name, the printer connection port, printer status, and the model name. Check the column
Status for the current status of your printer.
Settings button: Displays the Settings window and allows you to modify the SimpleMonitor settings.
Click the name of the desired printer listed on the Printer Selection window. The Printer Status
window appears. You can check the printer status and print job status.
For details on the SimpleMonitor, see Help. The following procedure uses Windows 7 as an example:
your printer SimpleMonitor-Btype for Asia-Pacific.
The Printer Selection window appears.
2 Click the name of the desired printer from the list.

The Printer Status window appears.
3 Click Help.
See also:
Checking Status on the CentreWare Internet Services (Windows &

Mac OS X)
You can check the status of the print job sent to the printer on the Jobs tab of the CentreWare Internet
Services.
See also:
"Printer Management Software" on page 49
174
Printing Basics
Printing a Report Page

You can print various types of reports and lists. For details on each report and list, see "Report / List"
on page 283.
Taking the System Settings page as an example, this section describes two methods of printing a
report page.
Printing the System Settings Page

To verify detailed printer settings, print the System Settings page.

NOTE:
1 Press the
(System) button.

button.
button.

NOTE:
NOTE:

The Reports page is displayed.
4 Click the System Settings button.

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175
Printer Settings
You can change the printer settings using either the operator panel or the Printer Setting Utility.
Changing the Printer Settings

NOTE:
Factory defaults may vary for different regions.
Once one value is selected, it will be active until a new value is applied or the default value is restored.
Driver settings may have precedence over the changes previously made and you may have to change the
printer settings.
1 Press the
(System) button.
2 Select the desired menu, and then press the
button.
3 Select the desired menu or menu item, and then press the
button.
If the selection is a menu, the menu opens and the list of menu items appears.
If the selection is a menu item, the default menu setting appears.
A value can be:
A phrase or word to describe a setting
A numerical value that can be changed
An On or Off setting
4 Repeat step 3 until you reach the desired value.

5 Press the
button to apply the selected value.
6 To continue changing the printer settings, use the (Back) button to ascend the operator panel
menus to one of the top menus and follow steps 2 through 5.
To quit changing the printer settings, keep pressing the
shows Select Function.
176
Printing Basics
(Back) button until the LCD panel

NOTE:
Once one value is selected, it will be active until a new value is applied or the default value is restored.
Driver settings may have precedence over the changes previously made and you may have to change the
printer settings.
NOTE:

3 Select the desired menu item.
Each menu item has a list of values. A value can be:
A phrase or word to describe a setting
A numerical value that can be changed
An On or Off setting
4 Select the desired value, and then click the Apply New Settings or Restart printer to apply
new settings button.
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177
Printing with the Web Services on Devices

This section provides information for network printing with the Web Services on Devices available on
Windows Vista, Windows Server 2008, Windows Server 2008 R2, and Windows 7 protocol of
Microsoft.
"Adding Roles of Print Services" on page 178
"Printer Setup" on page 179
Adding Roles of Print Services

When you use Windows Server 2008 or Windows Server 2008 R2, you need to add the roles of print
services to the Windows Server 2008 or Windows Server 2008 R2 client.

1 Click Start Administrative Tools Server Manager.
2 From the Action menu, select Add Roles.
3 Select the Print Services check box on the Server Roles window in the Add Roles Wizard, and
then click Next.
4 Click Next.
5 Select the Print Server check box, and then click Next.
6 Click Install.
For Windows Server 2008 R2:
2 From the Action menu, select Add Roles.
3 Select the Print and Document Services check box on the Server Roles window in the Add
Roles Wizard, and then click Next.
4 Click Next.
5 Select the Print Server check box, and then click Next.
6 Click Install.
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Printing Basics
Printer Setup
You can install your new printer on the network using the Software Pack CD-ROM that shipped with
your printer, or using the Add Printer wizard.
Installing a Print Driver Using the Add Printer Wizard

1 Click Start Control Panel Hardware and Sound Printers (Start Devices and
Printers for Windows Server 2008 R2 and Windows 7).

3 Select Add a network, wireless or Bluetooth printer.
4 In the list of available printers, select the one you want to use, and then click Next.
NOTE:
In the list of available printers, the Web Services on Devices printer is displayed in the form of "http://IP
address/ws/".
If no Web Services on Devices printer is displayed in the list, enter the printer's IP address manually to
create a Web Services on Devices printer. To enter the printer's IP address manually, follow the
instructions below. For Windows Server 2008 R2, to create a Web Services on Devices printer, you must
be a member of Administrators group.
1 Click The printer that I want isn't listed.
2 Select Add a printer using a TCP/IP address or hostname and click Next.
3 Select Web Services Device from Device type.
4 Enter the printer's IP address in the Hostname or IP address text box and click Next.
Before installing the driver using the Add Printer wizard on Windows Server 2008 R2 or Windows 7,
perform one of the followings:
- Establish the Internet connection so that Windows Update can scan your computer.
- Add the print driver to your computer in advance.
5 If prompted, install the print driver on your computer. If you are prompted for an administrator
password or confirmation, type the password or provide confirmation.
6 Complete the additional steps in the wizard, and then click Finish.
7 Print a test page to verify print installation.
a
Click Start Control Panel Hardware and Sound Printers (Start Devices and
Printers for Windows Server 2008 R2 and Windows 7).
Right-click the printer you just created, and then click Properties (Printer properties for
Windows Server 2008 R2 and Windows 7).
On the General tab, click Print Test Page. When a test page is printed successfully,
installation is complete.
Printing Basics
179
180
Printing Basics
6
Copying
NOTE:
If the Service Lock setting for Copy is set to Password Locked, you need to enter the four digit password
to use the copy function. If the Service Lock setting is set to Locked, the copy function is disabled and the
menu is not displayed on the LCD panel. For more information, see "Service Lock" on page 314.

"Loading Paper for Copying" on page 182
"Preparing a Document" on page 183
"Making Copies From the Document Glass" on page 184
"Making Copies From the Automatic Document Feeder (ADF)" on page 186
"Customizing Copy Options" on page 187
"Copying an ID Card" on page 205
"Changing the Default Copy Settings" on page 206
Copying
181
Loading Paper for Copying

The instructions for loading print documents are the same whether you are printing, faxing, or copying.
See also:
"Usable Print Media" on page 137
182
Copying
Preparing a Document
You can use the document glass or the Automatic Document Feeder (ADF) to load a source
document for copying, scanning and sending a fax. You can load up to 50 sheets of 64 gsm
documents for one job using the ADF or one sheet at a time using the document glass.
IMPORTANT:
Avoid loading documents that are smaller than 148.0 210.0 mm (5.83 8.27 inch) or larger than 215.9
355.6 mm (8.5 14 inch), different sizes or weights together, booklets, pamphlets, transparencies, or
documents having other unusual characteristics in ADF.
Carbon-paper or carbon-backed paper, coated paper, onion skin or thin paper, wrinkled or creased paper,
curled or rolled paper or torn paper cannot be used in ADF.
Do not use the documents with staples, paper clips or exposed to adhesives or solvent based materials such
as glue, ink and correcting fluid in ADF.
NOTE:
To ensure the best scan quality, especially for color or gray scale images, use the document glass instead of
the ADF.
Copying
183
Making Copies From the Document Glass

NOTE:
A computer connection is not required for copying.
Ensure that no document is on the Automatic Document Feeder (ADF). If any document is detected on the
ADF, it takes priority over the document on the document glass.
Contaminants on the document glass may cause black spots on the copy printout. For best results, clean the
document glass before use. For more information, see "Cleaning the Scanner" on page 395.
To make a copy from the document glass:
1 Open the document cover.
2 Place a single document face down on the document glass and align it with the registration guide
on the top left corner of the document glass.
CAUTION:
Do not apply excessive force to hold a thick document on the document glass. It may break the
184
Copying
3 Close the document cover.

NOTE:
Leaving the document cover open while copying may affect the copy quality and increase the toner
consumption.
If you are copying a page from a book or magazine, lift the document cover until its hinges are caught by
the stopper, and then close the document cover. If the book or magazine is thicker than 20 mm, start
copying with the document cover open.
4 Press the
(Copy) button.
5 Customize the copy settings including the number of copies, copy size, and image quality.
See also:
To clear the settings, use the CA (Clear All) button.
6 Press the
(Start) button to begin copying.
NOTE:
Press the
(Stop) button to cancel a copy job at any time while scanning a document.
Copying
185
Making Copies From the Automatic Document

Feeder (ADF)
IMPORTANT:
Do not load more than 50 sheets on the ADF or allow more than 50 sheets to be fed to the document output
tray. The document output tray should be emptied before it holds more than 50 sheets or your source
documents may be damaged.
NOTE:
To ensure the best scan quality, especially for color or gray scale images, use the document glass instead of
the ADF.
A computer connection is not required for copying.
Curled documents
Pre-punched paper
Carbon paper
To make a copy from the ADF:
1 Load up to 50 sheets of 64 gsm documents face up on the ADF with the top edge going in first.
Then adjust the document guides to the correct document size.
NOTE:
Ensure that you use the document guides before copying a legal-size document.
2 Press the
(Copy) button.
3 Customize the copy settings including the number of copies, copy size, and image quality.
See also:
To clear the settings, use the CA (Clear All) button.
4 Press the
NOTE:
Press the
186
(Stop) button to cancel a copy job at any time while scanning a document.
Copying
Customizing Copy Options

You can customize the following options for the current copy job before pressing the
to make copies.
(Start) button
NOTE:
After a copy job is completed, the copy options would be kept until the LCD panel shows Select Function
(Copy) button
(auto-reset or the
(Back) button is pressed), the CA (Clear All) button is pressed, or the
is pressed again.

"Number of Copies" on page 188
"Paper Size" on page 189
"Collated" on page 191
"Reduce/Enlarge" on page 192
"Document Size" on page 194
"Document Type" on page 195
"Lighten/Darken" on page 196
"Sharpness" on page 197
"Auto Exposure" on page 198
"2-Sided" on page 199
"N-Up" on page 200
"Margin Top/Bottom" on page 202
"Margin Left/Right" on page 203
"Margin Middle" on page 204
Copying
187
Number of Copies
You can specify the number of copies from 1 to 99.
1 Load a document(s) face up on the Automatic Document Feeder (ADF) with the top edge going
in first; or place a single document face down on the document glass and close the document
cover.
See also:
2 Press the
(Copy) button.
3 Enter the number of copies using the numeric keypad.

4 If necessary, customize other copy options including the copy size, and image quality.
See also:
5 Press the
188
Copying
Paper Size
You can specify the output paper size.
cover.
See also:
2 Press the
(Copy) button.
3 Select Paper Size, and then press the

4 Select the desired setting, and then press the
button.
button.
NOTE:
To change the default Paper Size settings, change the Paper Size settings of Paper
Tray under Tray Settings.
A4 - 210x297mm*
A5 - 148x210mm
B5 - 182x257mm
Letter - 8.5x11"
Folio - 8.5x13"
Legal - 8.5x14"
Executive
Statement
#10Env. - 4.125x9.5"
Monarch Env.
Monarch Env.L
DL Env. - 110x220mm
DL Env. L
C5 Env. - 162x229mm
Postcard JPN - 148x100mm
W-Postcard JPN - 148x200mm
Env Yougata 2
Env Yougata 2L
Env Yougata 3
Env Yougata 3L
Env Yougata 4
Env Yougata 6
Env Younaga 3
Env Nagagata 3
Env Nagagata 4
Env Kakugata 3
Copying
189
New Custom Size
Portrait(Y)
297mm*/11.7inch*
127mm - 355mm/5.0inch - 14.0inch
Landscape(X) 210mm*/8.3inch*
77mm - 215mm/3.0inch - 8.5inch
*
Factory default menu setting.
5 If necessary, customize other copy options including the number of copies, and image quality.
See also:
6 Press the
190
Copying
Collated
You can sort the copy output. For example, if you make two copies of three page documents, one
complete three page document will print followed by the second complete document.
NOTE:
Copying documents with a large amount of data may exhaust available memory. If a memory shortage occurs,
cancel the collating by turning Collated to Off on the operator panel.
cover.
See also:
2 Press the
(Copy) button.
3 Select Collated, and then press the
button.
button.
Off*
Does not copy documents in the collated order.
On
Copies documents in the collated order.
Factory default menu setting
5 If necessary, customize other copy options including the number of copies, copy size, and image
quality.
See also:
6 Press the
Copying
191
Reduce/Enlarge
You can reduce or enlarge the size of a copied image, from 25% to 400%.
NOTE:
When you make a reduced copy, black lines may appear at the bottom of your copy.
This item is available only when N-Up is set to Off or Manual.
cover.
See also:
2 Press the
(Copy) button.
3 Select Reduce/Enlarge, and then press the
button.
4 Select the desired settings, and then press the
button.
mm system
200%
A5->A4(141%)
A5->B5(122%)
100%*
B5->A5(81%)
A4->A5(70%)
50%
*
inch system
200%
Stmt->Lgl(154%)
Stmt->Ltr(129%)
100%*
Lgl->Ltr (78%)
Ldgr->Ltr(64%)
50%
*
192
Copying
NOTE:
You can also use the numeric keypad to input the desired zoom ratio from 25% to 400%, or press the
button to enlarge or reduce the zoom ratio by1%. See the following table for specific zoom ratios.
Copy
A5
B5
A4
or the
Source
A5
100%
122%
141%
B5
81%
100%
115%
A4
70%
86%
100%
The methods to load print media vary depending on the size and orientation of the print media.
For more information, refer to "Loading Print Media in the Paper Tray" on page 144 or "Loading
Print Media in the Priority Sheet Inserter (PSI)" on page 152.
For print media that can be loaded, refer to "Usable Print Media" on page 137.
See also:
6 Press the
Copying
193
Document Size
You can specify the default document size.
cover.
See also:
2 Press the
(Copy) button.
3 Select Document Size, and then press the

button.
button.
A4 - 210297mm*
A5 - 148210mm
B5 - 182257mm
Letter - 8.511"
Folio - 8.513"
Legal - 8.514"
Executive
*
See also:
6 Press the
194
Copying
Document Type
You can select the copy image quality.
cover.
See also:
2 Press the
(Copy) button.
3 Select Document Type, and then press the

button.
button.
Text
Suitable for documents with text.
Mixed*
Suitable for documents with both text and photos/gray tones.
Photo
Suitable for documents with photos.
5 If necessary, customize other copy options including the number of copies, and copy size.
See also:
6 Press the
Copying
195
Lighten/Darken
You can adjust the copy density level to make the copy lighter or darker than the source document.
cover.
See also:
2 Press the
(Copy) button.
3 Select Lighten/Darken, and then press the
button.
button.
Makes the copy lighter than the source document. Works well with
dark print.
Lighten2
Lighten1
Normal*
Works well with standard type or printed documents.
Darken1
Makes the copy darker than the source document. Works well with
light print or faint pencil markings.
Darken2
*
quality.
See also:
6 Press the
196
Copying
Sharpness
You can adjust the sharpness to make the copy sharper or softer than the source document.
cover.
See also:
2 Press the
(Copy) button.
3 Select Sharpness, and then press the
button.
button.
Makes the copy sharper than the source document.
Sharpest
Sharper
Normal*
Keeps the sharpness of the source document as it is.
Softer
Makes the copy softer than the source document.
Softest
*
quality.
See also:
6 Press the
Copying
197
Auto Exposure
You can suppress the background of the source document to enhance text on the copy.
cover.
See also:
2 Press the
(Copy) button.
3 Select Auto Exposure, and then press the

4 Select On, and then press the
button.
button.
quality.
See also:
6 Press the
198
Copying
2-Sided
You can make duplex (2-sided) copies with the specified binding position.
cover.
See also:
2 Press the
(Copy) button.
3 Select 2-Sided, and then press the
button.
4 Select the desired binding position, and then press the
button.
1->1-Sided*
Makes regular single-sided copies.
Flip on Long Edge
Makes duplex (2-sided) copies ready to be bound on the long edge.
Flip on Short Edge
Makes duplex (2-sided) copies ready to be bound on the short edge.
quality.
See also:
6 Press the
Copying
199
N-Up
You can print two original images to fit onto one sheet of paper.
Auto:
Automatically
reduces the
size of the
source
documents to
print all of them
on a single
sheet of paper.
ID Card Copy:
Prints both sides
of the ID card on a
single sheet of
paper in the
original size.
Manual:
Reduces the size of the
source documents
according to the
Reduce/Enlarge setting
and print all of them on
a single sheet of paper.
cover.
See also:
2 Press the
(Copy) button.
3 Select N-Up, and then press the
200
Copying
button.
button.
Off*
Makes regular one-to-one copies of the source documents.
Auto
Automatically reduces the size of the source documents to print all of

them on a single sheet of paper.
ID Card Copy
Prints both sides of the ID card on a single sheet of paper in the

original size.
Manual
Reduces the size of the source documents according to the

Reduce/Enlarge setting and print all of them on a single sheet of
paper.
5 If necessary, customize other copy options including the number of copies, copy size (only for
Off or Manual), and image quality.
See also:
6 Press the
When you are using the document glass and N-Up is set to Auto, ID Card Copy, or Manual,
the LCD panel displays a prompt for another page. Select Yes or No, and then press the
button.
If you have selected Yes, select Continue or Cancel, and then press the
button.
Copying
201
Margin Top/Bottom
You can specify the top and bottom margins of the copy.
cover.
See also:
2 Press the
(Copy) button.
3 Select Margin Top/Bottom, and then press the

4 Press the
or
button.
the
button or enter the desired value using the numeric keypad, and then press
4 mm*/0.2 inch*
0-50 mm/0.0-2.0 inch
*
button.
Specify the value in increments of 1 mm/0.1 inch. Which factory

default menu setting displays depends on the value selected for mm /
inch under the System Settings menu. See "mm / inch" on
page 309 for more information.
quality.
See also:
6 Press the
202
Copying
Margin Left/Right
You can specify the left and right margins of the copy.
cover.
See also:
2 Press the
(Copy) button.
3 Select Margin Left/Right, and then press the

4 Press the
or
button.
the
4 mm*/0.2 inch*
0-50 mm/0.0-2.0 inch
*
button.

quality.
See also:
6 Press the
Copying
203
Margin Middle
You can specify the middle margin of the copy.
cover.
See also:
2 Press the
(Copy) button.
3 Select Margin Middle, and then press the

4 Press the
or
button.
the
0 mm*/0.0 inch*
0-50 mm/0.0-2.0 inch
*
button.

quality.
See also:
6 Press the
204
Copying
Copying an ID Card
You can copy both sides of an ID card on one side of a single sheet of paper in its original size by
selecting ID Card Copy on the operator panel.
NOTE:
If the Service Lock setting for Copy is set to Password Locked, you need to enter the four digit password
to use the copy function. If the Service Lock setting for Copy is set to Locked, the copy function is
disabled and the menu is not displayed on the LCD panel. For more information, see "Service Lock" on
page 314.
1 Place the front side of an ID card face down on the document glass and close the document
cover.
See also:
2 Press the
(Copy) button.
3 Select N-Up, and then press the
button.
4 Select ID Card Copy, and then press the
button.
5 If necessary, customize other copy options including the image quality.

See also:
6 Press the
When the scanning completes, the LCD panel prompts you for another page. Select Yes or No,
and then press the
button.
7 Turn over the ID card and press the
(Start) button to begin copying the other side.
Copying
205
Changing the Default Copy Settings

You can customize the default copy settings using the menu items that you use most frequently.
1 Press the
(System) button.
2 Select Defaults Settings, and then press the

3 Select Copy Defaults, and then press the
4 Select the desired menu item, and then press the
button.
button.
button.
5 Select the desired setting or enter the value using the numeric keypad, and then press the
button.
6 Repeat steps 4 and 5, as needed.

7 To quit changing the default settings, keep pressing the
206
Copying
7
Scanning
NOTE:
If the Service Lock setting for Scan is set to Password Locked, you need to enter the four digit password
to use the scan function. If the Service Lock setting is set to Locked, the scan function is disabled and the

"Scanning Overview" on page 208
"Scanning to a USB Connected Computer" on page 209
"Using a Scanner on the Network" on page 213
"Scanning to a USB Storage Device" on page 234
"Sending an E-Mail With the Scanned Image" on page 235
"Customizing Scan Options" on page 238
Scanning
207
Scanning Overview
You can use your printer to turn pictures and text into editable images on your computer.
The resolution setting for scanning depends on the scan source type and how you plan to use the
scanned image or document on your computer. For the best results, use these recommended
settings.
Scan Source Type
Resolution
Documents
300 dpi black-and-white or 200 dpi grayscale or

color
Documents of poor quality or that contain small text 400 dpi black-and-white or 300 dpi grayscale
Photographs and pictures
100-200 dpi color or 200 dpi grayscale
Images for an inkjet printer
150-300 dpi
Images for a high-resolution printer
300-600 dpi
Scanning beyond these recommended resolutions may exceed the capabilities of the application. If
you require a resolution above those recommended in the above table, you should reduce the size of
the image by previewing (or pre-scanning) and cropping before scanning the image.
208
Scanning
Scanning to a USB Connected Computer

You can connect your printer to a computer with a USB cable and use the printer as a scanner.
"Using the TWAIN Driver" on page 210
"Using the WIA Driver" on page 212

The following procedure uses Window 7 as an example.
NOTE:
Ensure that the printer is connected to the computer with a USB cable.
You must use the Express Scan Manager on your computer to specify the location to send scanned image
files.
cover.
See also:
2 Press the
(Scan) button.
3 Select Scan to Computer(USB), and then press the
button.
4 If necessary, customize scan options.

5 Press the
(Start) button.
A scanned image file is generated.

NOTE:
If a dialog box to select a program appears on your computer, select Express Scan Manager-Btype,
and then click OK. Once you select the Always use this program for this action check box when
selecting Express Scan Manager-Btype, the selected application is automatically used without
displaying the program selection window.
See also:
Scanning
209
Using the TWAIN Driver

Your printer supports the Tool Without An Interesting Name (TWAIN) driver for scanning images.
TWAIN is one of the standard components provided with Microsoft Windows XP, Windows Server
2003, Windows Server 2008, Windows Server 2008 R2, Windows Vista, Windows 7, and Mac OS X
10.4/10.5/10.6, and works with various scanners. The following procedure uses Windows 7 as an
example.
NOTE:
Ensure that the printer is connected to the computer with a USB cable.
When using the printer as a network printer, you can also scan document(s) via a network instead of using the
USB cable.
The following procedure to scan an image uses the Microsoft Clip Organizer on Windows 7 as an
example.
cover.
See also:
2 Click Start All Programs Microsoft Office Microsoft Office 2010 Tools Microsoft
Clip Organizer.
3 Click File Add Clips to Organizer From Scanner or Camera.

4 In the Insert Picture from Scanner or Camera dialog box, under Device, select your TWAIN
device.
5 Click Custom Insert.
210
Scanning
6 Select your scanning preferences and click Preview to display the preview image.
NOTE:
Preview is grayed out and disabled when you select Document Feeder Tray from Scan From.
7 Select the desired properties from the Image Quality and Image Options tabs.
8 Click Scan to start scanning.
A scanned image file is generated.
Scanning
211
Using the WIA Driver

Your printer also supports the Windows Image Acquisition (WIA) driver for scanning images. WIA is
one of the standard components provided with Windows XP and later operating systems and works
with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan an
image and easily manipulate it without using additional software.
NOTE:
Ensure that the printer is connected to the computer using the USB cable.
cover.
See also:
2 Start the drawing software, such as the Paint.

NOTE:
On Windows Vista, use the Windows Photo Gallery instead of the Paint.
3 Click the Paint button From scanner or camera.

The WIA window appears.
4 Select your scanning preferences and click Adjust the quality of the scanned picture to
display the Advanced Properties dialog box.
5 Select the desired properties including brightness and contrast, and then click OK.
6 Click Scan to start scanning.
7 Click the Paint button Save as.
8 Enter a picture name, and select a file format and destination to save the picture.
212
Scanning
Using a Scanner on the Network

You can connect your printer to a network and use the Scan to Network feature of the computer for
scanning.
"Overview" on page 214
"Confirming the Login name and the Password" on page 216
"Specifying a Destination to Store Scanned Documents" on page 218
"Configuring the Printer" on page 228
"Sending the Scanned File to the Network" on page 233
Scanning
213
Overview
The Scan to Server/Scan to Computer feature allows you to scan documents on the printer and send
the scanned documents to a network computer using the FTP or SMB protocol.
Computer
FTP Server
Scan
Using FTP
Using SMB
Computer
When using the FTP protocol, you need to select a server and specify a destination to store scanned
document using the CentreWare Internet Services or Address Book Editor.
The following is required to use the Scan to Server/Computer feature.
Using the SMB
Your computer must run on one of the following operating systems and have the folder sharing
enabled.
For Mac OS X, a shared user account is required on the Mac OS X.
Windows Server 2003
Windows Server 2008
Windows XP
Windows Vista
Windows 7
Mac OS X 10.4/10.5/10.6/10.7
Using the FTP
One of the following FTP servers and an account to the FTP server (login name and password)
are required.
Windows Server 2003, Windows Server 2008, Windows Server 2008 R2, Windows Vista, or
Windows 7
FTP service of Microsoft Internet Information Services 6.0
Windows XP
FTP service of Microsoft Internet Information Server 3.0/4.0 or Internet Information Services
5.0/5.1
Mac OS X
FTP service of Mac OS X 10.4.11/10.5.8 - 10.6, 10.7
For information on how to configure the FTP service, contact your system administrator.
214
Scanning
Follow the procedure below to use the Scan to Network feature.

"Confirming the Login name and the Password" on page 216
"Specifying a Destination to Store Scanned Documents" on page 218
"Configuring the Printer" on page 228
"Sending the Scanned File to the Network" on page 233
Scanning
215
Confirming the Login name and the Password

When Using the SMB
The Scan to Server/Scan to Computer feature requires a user login account with a valid and nonempty password for authentication. Confirm the login user name and the password.
If you do not use a password for your user login, you need to create a password for your user login
account with the following procedure.
For Windows XP:

1 Click start Control Panel User Accounts.
2 Click Change an account.
3 Select your account.
4 Click Create a password and add in a password for your user login account.
1 Click Start Administrative Tools Computer Management.
2 Click Local Users and Groups.
3 Double-click Users.
4 Right-click your account, and then select Set Password.
NOTE:
When an alert message appears, confirm the message and then click Proceed.
5 Add in a password for your user login account.
216
Scanning
For Windows Vista and Windows 7:

1 Click Start Control Panel.
2 Click User Accounts and Family Safety.
3 Click User Accounts.
4 Click Create a password for your account and add in a password for your user login account.
For Windows Server 2008 and Windows Server 2008 R2:
1 Click Start Control Panel.
4 Click Create a password for your account and add in a password for your user login account.
For Mac OS X 10.4/10.5/10.6/10.7
1 Click System Preferences Accounts.
2 Select your account.
3 Select Change Password.
4 Enter a password for your user login account in New Password (New password for Mac OS X
10.6).
5 Re-enter the password in Verify.

6 Click Change Password.
After you confirmed a login user name and password, go to "Specifying a Destination to Store
Scanned Documents" on page 218.
When Using the FTP

The Scan to Server/Scan to Computer feature requires a user name and a password. For your user
name and password, contact your system administrator.
Scanning
217
Specifying a Destination to Store Scanned Documents

When Using the SMB
Set up a shared folder to store the scanned document using the following procedure.
For Windows XP Home Edition:

1 Create a folder in the desired directory on your computer (Example of folder name, MyShare).
2 Right-click the folder, and then select Properties.
3 Click the Sharing tab, and then select Share this folder on the network.
4 Enter a shared name in the Share name box.
NOTE:
Write down this shared name because you will use this name in the next setting procedure.
218
Scanning
NOTE:
When the following screen appears, click If you understand the security risks but want to share files
without running the wizard, click here, then select Just enable file sharing, and then click OK.
5 Select Allow network users to change my files.

NOTE:
To add sub-folders, create new folders in the shared folder you have created.
Example: Folder name, MyShare, Second-level folder name: MyPic, Third-level folder name: John
You should now see MyShare\MyPic\John in your directory
When you are finished with creating the shared folder, go to "Configuring the Printer" on page 228.
Scanning
219
For Windows XP Professional Edition:

1 Create a folder in the desired directory on your computer (Example of folder name, MyShare)
and double-click the folder.
2 Select Folder Options from Tools.
3 Click View tab, and then deselect the Use simple file sharing (Recommended) check box.
4 Click OK, and then close the window.

6 Select the Sharing tab, and then select Share this folder.
220
Scanning

NOTE:
Write down this shared name because you will use this name in the next setting procedure.
8 Click Permissions to create a write permission for this folder.

9 Click Add.
10 Search user login name by clicking Advanced, or enter the user login name in the Enter the
object names to select box and click Check Names to confirm (Example of user login name,
MySelf).
NOTE:
Do not use Everyone as the user login name.
11 Click OK.
Scanning
221
12 Click the user login name that you have just entered. Select the Full Control check box. This will
grant you permission to send the document into this folder.
13 Click OK.
NOTE:
Example: Folder name: MyShare, Second-level folder name: MyPic, Third-level folder name: John
You should now see MyShare\MyPic\John in your directory.
222
Scanning
For Windows Server 2003

3 Click the Sharing tab, and then select the Share this folder.
NOTE:
Note down the shared name as you need to use this name in the next setting procedure.
5 Click Permissions to give write permission for this folder.

6 Click Add.
MySelf).
NOTE:
Scanning
223
8 Click OK.
grant you permission to send the document to this folder.
10 Click OK.
11 Specify other settings as necessary, and then click Apply and click OK.
NOTE:
224
Scanning
For Windows Vista, Windows 7, Windows Server 2008, Windows Server

2008 R2
3 Click the Sharing tab, and then select Advanced Sharing.
For Windows Vista, when User Account Control dialog box appears, click Continue.
4 Select the Share this folder check box.

NOTE:
Note down the shared name as you need to use this name in the next setting procedure.
Scanning
225
6 Click Permissions to give write permission for this folder.

7 Click Add.
MySelf).
NOTE:
9 Click OK.
grant you permission to send the document to this folder.
11 Click OK.
12 Click OK to exit the Advanced Sharing dialog box.
226
Scanning
13 Click Close.
NOTE:
For Mac OS X 10.4:

1 Select Home from the Go menu.
2 Double-click Public.
3 Create a folder (Example of folder name, MyShare).
NOTE:
Note down the folder name as you need to use this name in the next setting procedure.
4 Open System Preferences, and then click Sharing.

5 Select the Personal File Sharing check box and the Windows Sharing check box.
For Mac OS X 10.5/10.6/10.7:
NOTE:
Note down the folder name as you need to use this name in the next setting procedure.
2 Select the created folder, and then select Get Info from the File menu.
3 Select the Shared folder (Shared Folder for Mac OS X 10.5) check box.
4 Open Sharing & Permissions.
5 Click the plus (+) sign.
6 Specify an account you want to share, and then click Select.
7 Set the Privilege of the account to Read & Write.
8 Repeat steps 5 to 7 as needed, and then close the window.
9 Open System Preferences, and then click Sharing.
10 Select the File Sharing check box, and then click Options.
11 Select the Share files and folders using SMB (Share files and folders using SMB
(Windows) for Mac OS X 10.5) check box and your account name.
12 Enter your account password, and then click OK.

13 Click Done.
Scanning
227
When Using the FTP

For a destination to store scanned documents, contact your system administrator.
Configuring the Printer

You can configure the printer to use the Scan to Server/Computer feature with the CentreWare
Internet Services or Address Book Editor.
Using the CentreWare Internet Services

NOTE:
For details on how to check the IP address of the printer, see "Verifying the IP Settings" on page 71.
3 Click the Address Book tab.

If a user name and password entry is prompted, enter the correct user name and password.
NOTE:
The default User ID and password are "11111" and "x-admin" respectively.
4 Under Network Scan (Comp./Serv.), click Computer/Server Address Book.
228
Scanning
5 Select any unused number and click Add.
The Add Network Scan Address page appears.
1
2
3
4
5
6
7
8
To fill in the fields, enter the information as follows:

1
Name (Displayed on
Printer)
Enter a friendly name that you want it to appear on the Address Book.
Network Type
Select Server FTP to use a FTP server.

Select Computer SMB to store scanned documents in a shared
folder on your computer.
Scanning
229
Host Address (IP

Address or DNS Name)
Enter the name or IP address of the FTP server or your computer.
Port Number
Enter the server port number. If you are unsure, you can enter the
default value of 21 for FTP and 139 for SMB.
Login Name (if required

by host)
Enter the user account name that has access to the shared folder on
your computer or the FTP server.
Login Password
Enter the password for the above login name.
The following are examples:

For Server FTP:
Server name: myhost.example.com
(myhost: host name, example.com: domain name)
IP address: 192.168.1.100
For Computer SMB:
Server name: myhost
IP address: 192.168.1.100
NOTE:
You cannot use an empty password for the Scan to Computer
feature. Ensure that you have a valid password for the user login
account. (See "Confirming the Login name and the Password" on
page 216 for details on how to add a password for your user login
account.)
7
Re-enter Password
Re-enter your password.
Name of Shared
Directory
For Computer SMB only.
Subdirectory Path
(optional)
Enter the name of the shared folder on your computer where you
want to store scanned documents.
For Computer SMB
To store scanned documents simply in the shared folder specified for
Name of Shared Directory, leave this box blank.
To store scanned documents in a subfolder within the shared folder,
enter the path to the subfolder as shown in the example below.
Example: Shared folder name: MyShare, Second-level folder name:
MyPic, Third-level folder name: John
You should now see MyShare\Mypic\John in your directory.
MyShare (Shared folder)
MyPic
John
In this case, enter for Subdirectory Path (optional) as follows:
\MyPic\John
For Server FTP
Enter the path to the FTP server where you want to store scanned
documents.
When you are finished with printer configuration, go to "Sending the Scanned File to the Network" on
page 233.
230
Scanning
Using the Address Book Editor

your printer Address Book Editor.
NOTE:
The window to select a device appears when multiple fax drivers are installed on your computer. In this
case, click the name of the desired printer listed in Device Name.
The Enter Password window appears when Panel Lock Set is set to Enable. In this case, enter the
password you specified, and click OK.
2 Click OK on the "Retrieval Successful" message window.

3 Click Tool New (Device Address Book) Server.
The Server Address dialog box appears.
1
2
3
4
5
6
7
8
9
10
To fill in the fields, enter the information as follows:

1
Name
Enter a friendly name that you want it to appear on the Address Book.
Server Type
Select Computer to store scanned documents in a shared folder on

your computer.
Select Server to use a FTP server.
Computer Settings
wizard
For Computer only.

Clicking this button opens the wizard screen which guides you
through several steps.
When you complete the steps in the wizard, the settings for Server
Address are automatically configured. For more information, click the
Help button.
Scanning
231
Server Name / IP
Address
Enter the name or IP address of the FTP server or your computer.
Share Name
For Computer only.
The following are examples:

For Computer:
Server name: myhost
IP address: 192.168.1.100
For Server:
Server name: myhost.example.com
(myhost: host name, example.com: domain name)
IP address: 192.168.1.100
Enter the name of the shared folder on your computer.
Path
For Computer
To store scanned documents simply in the shared folder specified for
Share Name, leave this box blank.
To store scanned documents in a subfolder within the shared folder,
enter the path to the subfolder as shown in the example below.
Example: Shared folder name: MyShare, Second-level folder name:
MyPic, Third-level folder name: John
MyShare (Shared folder)
MyPic
John
In this case, enter for Path as follows:
\MyPic\John
For Server
Enter the path to the FTP server where you want to store scanned
documents.
Login Name
Enter the user account name that has access to the shared folder on
your computer or the FTP server.
Login Password
Enter the password for the above login name.
NOTE:
You cannot use an empty password for the Scan to Server/Scan
to Computer feature. Ensure that you have a valid password for
the user login account. (See "Confirming the Login name and the
Password" on page 216 for details on how to add a password for
your user login account).
9
Confirm Login
Password
Re-enter your password.
10
Port Number
Enter the port number. If you are unsure, you can enter the default
value of 139 for SMB and 21 for FTP.
When you are finished with printer configuration, go to "Sending the Scanned File to the Network" on
page 233.
232
Scanning
Sending the Scanned File to the Network

cover.
See also:
2 Press the
(Scan) button.
3 Select Scan to Network, and then press the

4 Select Scan to, and then press the
button.
button.
5 Select Computer(Network), Server(FTP), or Search Address Book, and then press the
button.
Computer(Network): Stores scanned documents on the computer using the SMB protocol.
Server(FTP): Stores scanned documents on the server using the FTP protocol.
Search Address Book: Select the server address registered in the Address Book.
6 Select a destination to store the scanned documents, and then press the
button.
7 If necessary, customize scan options.

8 Press the
(Start) button to send a file containing the scanned document(s).
Scanning
233
Scanning to a USB Storage Device

The Scan to USB Memory feature allows you to scan documents and save the scanned data to a USB
storage device. To scan documents and save them, follow the steps below:
cover.
See also:
2 Insert a USB storage device into the front USB port on your printer.
USB Memory appears.
3 Select Scan to, and then press the
button.
4 Select Save to USB Drive or a folder to save a file, and then press the
button.
5 Select scanning options as required.

6 Press the
(Start) button.
When the scan is complete, the LCD panel displays a prompt for another page. Select No or Yes,
and then press the
button.
If you have selected Yes, select Continue or Cancel, and then press the
234
Scanning
button.
Sending an E-Mail With the Scanned Image

When sending an e-mail with the scanned image from your printer, it would be easier if you had an
address book. You can create this address book with the CentreWare Internet Services. See "Adding
an Entry to the Address Book" on page 235 for more information.
Adding an Entry to the Address Book


NOTE:
For details on how to check the IP address of the printer, see "Verifying the IP Settings" on page 71.
3 Click the Address Book tab.

If a user name and password entry is prompted, enter the correct user name and password.
NOTE:
The default User ID and password are "11111" and "x-admin" respectively.
4 Under Fax / E-mail, click Personal Address.
Scanning
235
5 Select any unused number and click Add.
The Add Personal Address page appears.
6 Enter a name, a phone number, and an e-mail address in the Name, Phone Number and E-mail
Address fields.
7 Click the Apply button.
236
Scanning
Sending an E-mail With the Scanned File

NOTE:
To use the Scan to E-Mail feature, you first need to set up your SMTP (Simple Mail Transfer Protocol) server
information. SMTP is a protocol for sending e-mail. For more information, refer to the Setup Guide.
cover.
See also:
2 Press the
(Scan) button.
3 Select Scan to E-Mail, and then press the

4 Select E-Mail to, and then press the
button.
button.
5 Select the setting listed below, and then press the
button.
Keypad: Enter the e-mail address directly and then press the
button.
Address Book: Select the e-mail address registered in the E-mail Address Book, and then
press the
button.
E-Mail Group: Select the e-mail group registered in the E-mail Groups, and then press the
button.
Search Address Book: Enter a text to search from the E-mail Address Book, and then press
the
button. Select the e-mail address from the list, and then press the
button.
NOTE:
E-mail recipients need to be registered before you can select Address Book on the operator panel.
6 Select scanning options as required.

7 Press the
(Start) button to send e-mail.
Scanning
237
Customizing Scan Options

"Changing the Default Scan Settings" on page 238
"Changing the Scan Settings for an Individual Job" on page 241
Changing the Default Scan Settings

"Setting the Scanned Image File Type" on page 238
"Setting the Color Mode" on page 239
"Setting the Scan Resolution" on page 239
"Setting the Document Size" on page 240
"Automatically Suppressing Background Variations" on page 240
For a complete list of all of the default settings, see "Defaults Settings" on page 317.
Setting the Scanned Image File Type

To specify the file type of the scanned image:
1 Press the
(System) button.

3 Select Scan Defaults, and then press the
4 Select File Format, and then press the
5 Select the type, and then press the
Available types:
PDF (factory default setting)
MultiPageTIFF
TIFF
JPEG
238
Scanning
button.
button.
button.
button.
Setting the Color Mode

You can scan an image in color or in black and white. Selecting black and white significantly reduces
the file size of scanned images. An image scanned in color will have a larger file size than the same
image scanned in black and white.
1 Press the
(System) button.

4 Select Color, and then press the
button.
button.
button.
5 Select one of the following options, and then press the
button.
Black & White: Scans in black and white. This option is available only when File Format
is set to PDF.
Grayscale: Scans in grayscale.
Color: Scans in color. (factory default setting)
Color(Photo): Scans in color. This option is suitable for photographic images.
Setting the Scan Resolution

You may want to change the scan resolution depending on the way you plan to use the scanned
image. Scan resolution affects both the size and image quality of the scanned image file. The higher
the scan resolution is, the larger the file size becomes.
To select the scan resolution:
1 Press the
(System) button.

4 Select Resolution, and then press the
button.
button.
button.
button:
200 200dpi: Produces the lowest resolution and smallest file size. (factory default setting)
300 300dpi: Produces a medium resolution and a medium file size.
400 400dpi: Produces a high resolution and a large file size.
600 600dpi: Produces the highest resolution and largest file size.
Scanning
239
Setting the Document Size

To specify the size of a source document:
1 Press the
(System) button.
button.
button.
4 Select Document Size, and then press the
button.
5 Select a paper size to specify the scan area, and then press the
button.
The factory default setting is A4 - 210297mm.
Automatically Suppressing Background Variations

When scanning documents with a dark background such as newspapers, the printer automatically can
detect the background and whiten it when outputting the image.
To turn on/off automatic suppression:
1 Press the
(System) button.
button.
button.
4 Select Auto Exposure, and then press the
button.
5 Select either On or Off, and then press the

The factory default setting is On.
240
Scanning
button.
Changing the Scan Settings for an Individual Job

Scanning to a Computer
To temporarily change a scan setting when scanning to a computer:
1 Press the
(Scan) button.
2 Select a destination to store the scanned image, and then press the
button.
button.
button.

6 Press the
(Start) button to begin scanning.
Emailing the Scanned Image

To temporarily change a scan setting when emailing the scanned image:
1 Press the
(Scan) button.
2 Select Scan to E-Mail, and then press the
button.
3 Select an e-mail recipient, and then press the
button.
button.
button.

7 Press the
(Start) button to begin scanning.
Scanning
241
242
Scanning
8
Faxing
NOTE:
If the Service Lock setting for FAX is set to Password Locked, you need to enter the four digit password
to use the fax function. If the Service Lock setting is set to Locked, the fax function is disabled and the

"Connecting the Telephone Line" on page 244
"Configuring Fax Initial Settings" on page 246
"Sending a Fax" on page 249
"Sending a Delayed Fax" on page 256
"Sending a Fax Using the Driver (Direct Fax)" on page 257
"Receiving a Fax" on page 262
"Automatic Dialing" on page 265
"Other Ways to Fax" on page 270
"Setting Sounds" on page 273
"Specifying the Fax Settings" on page 274
"Changing the Default Fax Settings" on page 278
"Printing a Report" on page 279
Faxing
243
Connecting the Telephone Line

IMPORTANT:
Warnings in PTC200
General warning
"The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It
indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a different make or model, nor does it imply that any product
is compatible with all of Telecom's network services."
Warnings taken from Specification text.
2.11.1 Compliance testing (6) & (7) (Functional tests)
This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designed. Telecom will accept no responsibility should difficulties arise in
such circumstances
4.5.1 Off-hook line impedance
(4)
"This equipment does not fully meet Telecom's impedance requirements. Performance limitations
may occur when used in conjunction with some parts of the network. Telecom will accept no
responsibility should difficulties arise in such circumstances."
4.9.3 Non-voice equipment
"This equipment is not capable, under all operating conditions, of correct at the higher speeds for
which it is designed. Telecom will accept no responsibility should difficulties arise in such
circumstances."
5.6.1
(3)
"This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency
Service."
5.5.5
(4)
"If a charge for local calls is unacceptable, the 'Dial' button should NOT be used for local calls.
Only the 7-digits of the local number should be dialled from your telephone. DO NOT dial the
area code digit or the '0' prefix."
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Faxing
8.1.7
(b)
"This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency
Service."
8.2.1(b) Call answering
When this equipment is set up call answering not within 3~30 sec, the telephone or answering
machine shall answer incoming call with 3~30 sec.
NOTE:
Do not connect your printer directly to a DSL (digital subscriber line). This may damage the printer. To use a
DSL, you will need to use an appropriate DSL filter. Contact your service provider for the DSL filter.
1 Plug one end of a telephone line cord to the wall jack connector and the other end to an active
wall jack.
Wall jack connector
To the wall jack
NOTE:
The supplied telephone cord has four-contact plugs. It is recommended you use a telephone cord with fourcontact plugs and a wall jack with four contacts for a telephone line connection.
2 To connect a telephone and/or answering machine to your printer, plug the telephone or
answering machine line cord into the phone connector (
).
Phone connector
To an external telephone
or an answering machine
Faxing
245
Configuring Fax Initial Settings

"Setting Your Region" on page 246
"Setting the Printer ID" on page 246
"Setting the Time and Date" on page 247
"Changing the Clock Mode" on page 248
Setting Your Region

You need to set the region where your printer is used for using the fax service on the printer.
1 Press the
(System) button.
button.
3 Select Fax Settings, and then press the

4 Select Region, and then press the
button.
button.
5 Select the locale of the printer, and then press the
button.
6 When the LCD panel shows Restart System, select Yes, and then press the
button.
The printer restarts to apply the setting.

NOTE:
Changing the Region setting initializes all the information specified for your printer.
Setting the Printer ID

You may be required to indicate your fax number on any fax you send. The printer ID, containing your
fax number and your name or company name will be printed at the top of each page sent from your
printer.
1 Press the
(System) button.
button.
button.
4 Select Your Fax Number, and then press the
button.
5 Enter your fax number using the numeric keypad.

NOTE:
If you make a mistake while entering numbers, press the C (Clear) button to delete the last digit.
6 Confirm the number on the LCD panel is correct, and then press the
7 Select Company Name, and then press the
246
Faxing
button.
button.
8 Enter your name or company name using the numeric keypad.

You can enter special symbols by pressing the 1, *, and # buttons as well as alphanumeric
characters.
For details on how to use the numeric keypad to enter alphanumeric characters, see "Using the
Numeric Keypad" on page 337.
9 Confirm the name on the LCD panel is correct, and then press the
10 Press the
button.
(Back) button several times until the LCD panel shows Select Function.
Setting the Time and Date

NOTE:
It may be necessary to reset the time and date in case of power loss.
1 Press the
(System) button.
button.

4 Select Clock Settings, and then press the
5 Select Set Date, and then press the
button.
button.
button.
6 Enter the correct date using the numeric keypad, or select the correct date.
NOTE:
If you make a mistake while entering numbers, press the
button to re-enter the digit.
7 Confirm the date on the LCD panel is correct, and then press the
8 Select Set Time, and then press the
button.
button.
9 Enter the correct time using the numeric keypad, or select the correct time.
10 Confirm the time on the LCD panel is correct, and then press the
11 Press the
button.
Faxing
247
Changing the Clock Mode

You can set the current time in either the 12-hour or 24-hour format.
1 Press the
(System) button.
button.

4 Select Clock Settings, and then press the
5 Select Time Format, and then press the
6 Select the desired format, and then press the
7 Press the
248
Faxing
button.
button.
button.
button.
Sending a Fax
You can fax data from your printer.
"Loading a Source Document on the Automatic Document Feeder (ADF)" on page 249
"Loading a Source Document on the Document Glass" on page 250
"Resolution" on page 251
"Document Type" on page 251
"Inserting a Pause" on page 252
"Sending a Fax from Memory" on page 253
"Sending a Fax Manually" on page 254
"Confirming Transmissions" on page 254
"Automatic Redialing" on page 255
Loading a Source Document on the Automatic Document

Feeder (ADF)
IMPORTANT:
Do not load more than 50 sheets on the ADF or allow more than 50 sheets to be fed to the document output
tray. The document output tray should be emptied before it holds more than 50 sheets or your source
documents may be damaged.
NOTE:
To ensure the best scan quality, especially for gray scale images, use the document glass instead of the ADF.
Curled documents
Pre-punched paper
Carbon paper
1 Load a document(s) face up on the ADF with the top edge going in first. Then adjust the
document guides to the correct document size.
2 Adjust the document resolution, referring to "Resolution" on page 251.

Faxing
249
Loading a Source Document on the Document Glass

2 Place a single document face down on the document glass and align it with the registration guide
on the top left corner of the document glass.
CAUTION:
Do not apply excessive force to hold a thick document on the document glass. It may break the
3 Adjust the document resolution, referring to "Resolution" on page 251.

NOTE:
Ensure that no document is on the Automatic Document Feeder (ADF). If any document is detected on the
ADF, it will take priority over the document on the document glass.
If you are faxing a page from a book or magazine, lift the document cover until its hinges are caught by the
stopper and then close the document cover. In case the book or magazine is thicker than 20 mm, start faxing
with the document cover open.
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Faxing
Resolution
You can specify the resolution level to be used for fax transmission.
1 Press the
(Fax) button.
2 Select Resolution, and then press the
button.
button.
Standard*
Suitable for documents with normal sized characters.
Fine
Suitable for documents containing small characters or thin lines or

documents printed with a dot-matrix printer.
SuperFine(203dpi)
Suitable for documents containing extremely fine details. The

SuperFine(203dpi) mode is effective only when the remote fax
machine supports the super fine resolution. See the notes below.
SuperFine(406dpi)
Suitable for documents containing photographic images.
NOTE:
Faxes scanned and transmitted in the SuperFine(203dpi) mode are received at the highest
resolution of the remote machine.
Document Type
You can select the default document type for the current fax job.
1 Press the
(Fax) button.
2 Select Document Type, and then press the

button.
button.
Text*
Photo
Faxing
251
Lighten/Darken
you can adjust the contrast to make the fax lighter or darker than the source document.
1 Press the
(Fax) button.
2 Select Lighten/Darken, and then press the
button.
button.
Lighten2
Lighten1
Makes the fax lighter than the source document. Works well with dark
print.
Normal*
Works well with standard typewritten or printed documents.
Darken1
Makes the fax darker than the source document. Works well with light
print or faint pencil markings.
Darken2
*
Inserting a Pause
On some telephone systems, it is necessary to dial an access code and listen for a second dial tone.
A pause must be entered in order for the access code to function. For example, enter the access code
9 and then press the
(Redial/Pause) button before entering the telephone number. "-"
appears on the LCD panel to indicate that a pause is entered.
252
Faxing
Sending a Fax from Memory

cover.
See also:
2 Press the
(Fax) button.
3 Adjust the document resolution to suit your fax needs.

See also:
4 Select a fax number in one of the following ways:

Select Fax to, and then press the
button. Select Keypad, and then press the
button.
Enter the fax number of the remote fax machine using the numeric keypad, and then press the
button.
Press the one-touch button, and then press the
button.
Press the
(Address Book) button, select All Entries, Group Dial, or Search using
the
button, and then press the
button.
All Entries
Displays a list of registered fax numbers. Press the

the recipients, and then press the
button.
Group Dial
Press the
button.
Search
Enter the text you want to search a fax number in the Address Book,
and then press the
button. Press the
button to select the
recipients, and then press the
button.
Press the
button to select
button to select the recipients, and then press the
(Redial/Pause) button to redial, and then press the
button.
Press the
(Speed Dial) button. Enter the speed dial number between 01 and 99 using the
numeric keypad, and then press the
button.
NOTE:
Before you use the one-touch button, you need to register a number for any speed dial from 01 to 08. For
details on how to store the number, see "Storing a Fax Number for Speed Dialing" on page 265.
5 Press the
(Start) button to scan and store the document in the memory.
When you are using the document glass, the LCD panel displays a prompt for another page. If
you have more pages to send, select Yes, replace the page with a new one and select
Continue, repeat the actions for the remaining pages, and then press the
button.
Otherwise, select No and press the
button.
The printer dials the fax number and send the fax when the remote fax machine answers.
NOTE:
You can cancel your fax job at any time by pressing the
(Stop) button while the transmission is in progress.
Faxing
253
Sending a Fax Manually

cover.
See also:
2 Press the
(Fax) button.

See also:
4 Select OnHook, and then press the

button.
button.
6 Enter the fax number of the remote fax machine using the numeric keypad.
7 Start the fax transmission.
If the document is loaded on the ADF, press the
(Start) button.
If the document is loaded on the document glass, press the

desired setting, and then press the
button.
(Start) button, select the
NOTE:
You can cancel your fax job at any time by pressing the
(Stop) button while the transmission is in progress.
Confirming Transmissions
When the last page of your document has been sent successfully, the printer beeps and returns to
standby mode.
If something goes wrong while sending your fax, an error message appears on the LCD panel.
If you receive an error message, press the
document again.
button to clear the message and try sending the
You can set your printer to print a confirmation report automatically after each fax transmission.
See also:
"Printing a Report" on page 279
254
Faxing
Automatic Redialing
If the number you have dialed is busy or there is no answer when you send a fax, the printer will
automatically redial the number every minute for the number of times set in the redial settings.
To change the time interval between redials and the number of redial attempts, see "Redial Delay" on
page 300 and "Number of Redial" on page 300.
NOTE:
If you manually enter a fax number, the printer will not automatically redial the number.
Faxing
255
Sending a Delayed Fax

You can use the Delayed Start mode to save scanned documents and transmit them at the specified
time to take advantage of lower long distance rates.
cover.
See also:
2 Press the
(Fax) button.

See also:
4 Select Delayed Start, and then press the

button.
button.
6 Enter the start time using the numeric keypad or press the
and then press the
or
button to select the start time,
button.
7 Select Fax to, and then press the
button.
8 Select Keypad, and then press the
button.
9 Enter the number of the remote fax machine using the numeric keypad, and then press the
button.
You can also use speed or group dial numbers.
See also:
"Automatic Dialing" on page 265
10 Press the
(Start) button.
When the Delayed Start mode is activated, the printer scans and stores all the documents in its
memory and sends them at the specified time. The data in the memory is cleared upon
completion of the fax transmission.
256
Faxing
Sending a Fax Using the Driver (Direct Fax)

You can send a fax directly from the computer running a Microsoft Windows operating system or
Mac OS X by using the driver.
NOTE:
Only black and white faxes can be sent using Direct Fax.

"Sending a Fax from Windows" on page 258
"Sending a Fax from Mac OS X" on page 260
Faxing
257
Sending a Fax from Windows

NOTE:
The following procedure uses Windows 7 WordPad as an example. The names of the windows and the
buttons may be different from those given in the following procedure depending on the OS and application you
are using.
The fax driver is installed along with the printer driver.
1 Open the file you want to send by fax.

2 Open the print dialog box from the application, and then select your fax driver.
3 Click Preferences.
4 Specify the fax settings. For more information, click Help of the driver.
NOTE:
The settings done here are only applied to a single fax job.
258
Faxing
6 Click Print.
The Set / Check Fax Transmission dialog box appears.
7 Specify the recipient in one of the following ways:

Enter a name and phone number directly.
Select a recipient from the Phone Book (PC Fax Address Book) saved on your computer or
Address Book (Device Address Book).
Select a recipient from a database other than the Phone Book (PC Fax Address Book) or
Address Book (Device Address Book).
For details on how to specify the recipient, click Help to see the Help of the fax driver.
NOTE:
When the Fax service is locked with a password, enter the password in the Password box under
Authorization.
8 Click Start Sending.
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259
Sending a Fax from Mac OS X

NOTE:
The following procedure uses Mac OS X 10.6 TextEdit as an example. The names of the windows and the
buttons may be different from those given in the following procedure depending on the OS and application you
are using.
The fax driver is installed along with the printer driver.
1 Open the file you want to send by fax.

2 Open the print dialog box from the application, and then select your fax driver.
3 Specify the fax settings.

NOTE:
The settings done here are only applied to a single fax job.
260
Faxing
4 Click Print.
The Set/Check Fax Transmission dialog box appears.
5 Specify the destination for the recipient in one of the following ways:
Specify a recipient directly.
a
Enter a name and phone number directly.
Click Add.
OR
Select a recipient from the Address Book saved on your computer.
a
Click Look Up Address Book.

The Refer To Address Book dialog box appears.
Select a recipient and then click Add.
Click OK.
NOTE:
When the Fax service is locked with a password, enter the password in the Password box under
Authorization.
6 Click Start Sending.
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261
Receiving a Fax
"About Receiving Modes" on page 262
"Loading Paper for Receiving Faxes" on page 262
"Receiving a Fax Automatically in the FAX Mode" on page 263
"Receiving a Fax Manually in the TEL Mode" on page 263
"Receiving a Fax Automatically in the TEL/FAX Mode or Ans/FAX Mode" on page 263
"Receiving a Fax Manually Using an External Telephone" on page 263
"Receiving Faxes in the DRPD Mode" on page 264
"Receiving Faxes in the Memory" on page 264
"Polling Receive" on page 264
About Receiving Modes

There are five receiving modes: FAX Mode, TEL Mode, TEL/FAX Mode, Ans/FAX Mode, and DRPD
Mode.
NOTE:
To use TEL/FAX Mode or Ans/FAX Mode, connect an external telephone or answering machine to the phone
connector ( ) on the rear of your printer.
When the memory is full, you cannot receive a fax. Delete any documents you no longer need from the
memory.
See also:
"Receiving a Fax Automatically in the FAX Mode" on page 263
"Receiving a Fax Manually in the TEL Mode" on page 263
"Receiving a Fax Automatically in the TEL/FAX Mode or Ans/FAX Mode" on page 263
"Using an Answering Machine" on page 271
"Receiving Faxes in the DRPD Mode" on page 264
Loading Paper for Receiving Faxes

The instructions for loading paper in the paper tray or the Priority Sheet Inserter (PSI) are the same
whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-sized, A4sized, or Legal-sized paper.
See also:
262
Faxing
Receiving a Fax Automatically in the FAX Mode

Your printer is preset to enter the FAX Mode by default.
When the printer receives an incoming fax transmission, it automatically enter the FAX Mode after a
predefined period of time and receives the fax.
To change the interval at which the printer enter the FAX Mode after receiving an incoming fax, see
"Auto Answer Fax" on page 298.
Receiving a Fax Manually in the TEL Mode

You can receive a fax by picking up the handset of the external telephone, and then pressing the
(Start) button.
The printer begins receiving a fax and returns to standby mode when it is finished with the fax
reception.
Receiving a Fax Automatically in the TEL/FAX Mode or

Ans/FAX Mode
To use TEL/FAX Mode or Ans/FAX Mode, you must connect an external telephone to the phone
connector ( ) on the rear of your printer.
If the printer receives an incoming fax while in the TEL/FAX Mode, the external telephone rings for the
period of time specified for Auto Ans. TEL/FAX, and then the printer automatically receives a fax.
If a caller leaves a message while the printer is in the Ans/FAX Mode, the answering machine stores
the message as it would normally. If the printer hears a fax tone on the line, on the other hand, it
automatically starts receiving the fax.
NOTE:
If you have set a value for Auto Answer Fax and your answering machine is turned off or no answering
machine is connected, the printer will automatically enters the FAX Mode after a predefined period of time.
See also:
Receiving a Fax Manually Using an External Telephone

This feature works best for using an external telephone connected to the phone connector ( ) on the
rear of your printer. You can receive a fax from someone you are talking to on the external telephone
without having to go to the printer.
When you receive a call on the external telephone and hear fax tones, press the two-digit remote
receive code slowly in sequence on the external telephone to receive the incoming fax.
If you still hear the fax tone from the remote fax machine, try pressing the two-digit remote receive
code once again.
The Remote Receive option is disabled by default. You can change the two-digit remote receive code
to whatever you choose. For details on changing the code, see "Remote Rcv Tone" on page 300.
NOTE:
Set the dialing system of your external telephone to DTMF.
Faxing
263
Receiving Faxes in the DRPD Mode

The Distinctive Ring Pattern Detection (DRPD) is a service provided by some telephone companies.
This service assigns multiple telephone numbers to a single telephone line and distinguishes each line
with a distinctive ring pattern of long and short sounds. If this service is available from your telephone
company, subscribe the service and ask the telephone company which one of the available seven
DRPD patterns on your printer you can use for the service.
See also:
"DRPD Pattern" on page 302
To receive faxes in the DRPD Mode, you need to place the printer in the DRPD Mode and select a
DRPD pattern. For details on placing the computer in the DRPD Mode, see "Ans Select" on page 298.
To set up DRPD, you will need another telephone line at your location or have someone dial your fax
number from outside.
To select a DRPD pattern:
1 Press the
(System) button.
button.
button.
4 Select DRPD Pattern, and then press the
button.
5 Select an appropriate DRPD pattern, and then press the
button.
6 Reboot the printer by turning the power switch off and then on.
Receiving Faxes in the Memory

Since your printer is a multi-tasking device, it can receive faxes while you are making copies or
printing. When the printer receives a fax while you are copying, printing, or run out of paper or toner, it
stores incoming faxes in the memory. Then, as soon as you finish copying, printing, or replace the
toner cartridge, the printer automatically prints the faxes.
Polling Receive
You can poll and receive faxes from a remote fax machine anytime.
1 Press the
(Fax) button.
2 Select Polling Receive, and then press the

button.
button.
4 Enter the fax number of the remote fax machine, and then press the
button.
NOTE:
For details on how to enter the fax number of the remote fax machine, see "Sending a Fax from Memory"
on page 253.
5 Press the
264
Faxing
(Start) button.
Automatic Dialing
"Speed Dialing" on page 265
"Storing a Fax Number for Speed Dialing" on page 265
"Sending a Fax Using Speed Dialing" on page 266
"Group Dialing" on page 266
"Creating Group Dial Numbers" on page 267
"Editing Group Dial Numbers" on page 268
"Sending a Fax Using Group Dialing (Multi-address Transmission)" on page 269
"Printing the Address Book List" on page 269
Speed Dialing
You can store up to 99 frequently dialed numbers in fax speed dial locations (01 99).
When a delayed fax job or a redial job for a speed dial number exists, you cannot change the speed
dial number using the operator panel or the CentreWare Internet Services.
Storing a Fax Number for Speed Dialing

1 Press the
(System) button.
button.
3 Select Phone Book, and then press the
button.
4 Select Speed Dial, and then press the
button.
5 Select the desired speed dial number between 01 and 99, and then press the
6 Select Name, and then press the
button.
7 Enter the name using the numeric keypad, and then press the
8 Select Phone Number, and then press the
button.
button.
9 Enter the number you want to store using the numeric keypad, and then press the
To insert a pause between numbers, press the
"-" appears on the LCD panel.
10 Select Apply Settings, and then press the

button.
button.
(Redial/Pause) button and confirm that

button.
button.
12 Repeat steps 5 to 11 as needed to add speed dial numbers.

13 To quit adding speed dial numbers, keep pressing the
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265
Sending a Fax Using Speed Dialing

cover.
See also:
2 Press the
(Fax) button and do either of the following:
Select Fax to, and then press the

button.
Press the
button. Select Speed Dial, and then press the
(Speed Dial) button.
3 Enter a speed dial number between 01 and 99 using the numeric keypad.
The corresponding entry's name briefly appears on the LCD panel.
4 Press the
button.

See also:
6 Press the
Continue, repeat the actions for the remaining pages, and press the
button. Otherwise,
select No and press the
button.
The printer dials the fax number stored as the speed dial number and send the fax when the
remote fax machine answers.
NOTE:
Using an asterisk (*) in the digit of the speed dial number, you can send a document to multiple locations. For
example, if you enter 0*, you can send a document to the destinations registered to the speed dial numbers
01 through 09.
Group Dialing
If you frequently send the same document to several destinations, you can group the fax numbers for
these destinations together to create a group dialing number. This enables you to send a fax to
multiple destinations by specifying a single group dialing number. You can create up to six group dial
numbers.
NOTE:
You cannot include a group dial number within another group dial number.
266
Faxing
Creating Group Dial Numbers

1 Press the
(System) button.
button.
button.
4 Select Group Dial, and then press the
button.
5 Select a group dial number between 01 and 06, and then press the
6 Select Name, and then press the
button.
button.
7 Enter your desired name, and then press the
button.
8 Select Speed Dial No, and then press the
button.
9 Select speed dial numbers to include in the group dial number, and then press the
10 Select Apply Settings, and then press the
button.
button.
11 Select Yes when Are You Sure? is displayed, and then press the
button.
12 To create more group dial numbers, repeat steps 5 to 11.

13 To quit creating group dial numbers, keep pressing the
Faxing
267
Editing Group Dial Numbers

You can add/delete a speed dial number(s) to/from a group dial number.
1 Press the
(System) button.
button.
button.
button.
5 Select the group dial number that you want to edit, and then press the
button.
6 To change the group dial name:

a
Select Name, and then press the
button.
Enter a new name, and then press the
Select Apply Settings, and then press the
Select Yes when Are You Sure? is displayed, and then press the
button.
button.
button.
7 To change the speed dial number:

a
Select Speed Dial No, and then press the
button.
Select or deselect a desired speed dial number(s), and then press the
Select Apply Settings, and then press the
Select Yes when Are You Sure? is displayed, and then press the
button.
button.
button.
NOTE:
Deselecting all speed dial numbers in the group dial number does not delete the group dial number itself.
To delete the group dial number, press the C (Clear) button step b above and proceed to step d.
8 If you want to edit another group dial number, repeat steps 5 to 8.

9 To quit editing group dial numbers, keep pressing the
268
Faxing
Sending a Fax Using Group Dialing (Multi-address

Transmission)
You can use group dial numbers for broadcasting or delayed transmissions.
See also:
"Sending a Delayed Fax" on page 256
cover.
See also:
2 Press the
(Fax) button.
3 Select Fax to, and then press the
button.
button.
5 Press the
or
button to enter a group dial number between 01 and 06, and then press the
button to make or clear the selection.
The corresponding entry's name briefly appears on the LCD panel.
6 Press the
button.

See also:
8 Press the
Continue, repeat the actions for the remaining pages, and press the
button. Otherwise,
select No and press the
button.
The printer dials the fax number stored as the speed dial number and send the fax when the
remote fax machine answers.
Printing the Address Book List

You can review your automatic dial entries by printing the Address Book List.
1 Press the
(System) button.

3 Select Address Book, and then press the
button.
button.
A list of your speed and group dial entries is printed.
Faxing
269
Other Ways to Fax

"Using the Secure Receiving Mode" on page 270
"Using a Computer Modem" on page 272
Using the Secure Receiving Mode

You may need to prevent your received faxes from unauthorized access. Use the secure receiving
mode to prohibit printing out all of the received faxes when the printer is unattended. In the secure
receiving mode, all incoming faxes will be stored in the memory. You can then turn off the mode to
print all the stored faxes.
NOTE:
Before operation, ensure that Panel Lock Set is set to Enable.
To turn on the secure receiving mode:
1 Press the
(System) button.
button.
3 Enter the password specified for Panel Lock, and then press the
button.
NOTE:
The factory-default panel password is 0000.
4 Select Secure Settings, and then press the

5 Select Secure Receive, and then press the
button.
button.
6 Select Secure Receive Set, and then press the

7 Select Enable, and then press the
8 Press the
button.
button.
While in the secure receiving mode, your printer stores received faxes in the memory and
displays Secure Receive in the Job Status screen to indicate it has faxes stored in the
memory.
NOTE:
If you change the panel password while Secure Receive Set is set to Enable, perform steps 1
through 5 above, select Change Password, and then press the
button. Enter a new password, and
then press the
button.
To print stored faxes:
1 Press the
(Job Status) button.
2 Select Secure Receive, and then press the

3 Enter the password, and then press the
The faxes stored in memory are printed.
270
Faxing
button.
button.
To turn off the secure receiving mode:
1 Follow steps 1 through 6 in "To turn on the secure receiving mode:" to access the Secure
Receive Set menu.
2 Select Disable, and then press the

3 Press the
button.
Using an Answering Machine
Printer
Line
To the
wall jack
Telephone Answering Device
Phone
You can connect a telephone answering device (TAD) directly to the rear of your printer as shown
above.
Place your printer in the Ans/FAX Mode and specify for Auto Ans. Ans/FAX a period of time
before the TAD responds.
When the TAD picks up an incoming call, the printer monitors and takes the line if it hears a fax
tone and then starts receiving the fax.
When the TAD is turned off, the printer automatically enters the FAX Mode after a predefined
period of time.
If you answer an incoming call and hear a fax tone, the printer will receive the fax in the following
cases:
You set OnHook to On (you can hear a voice or a fax tone from the remote fax machine),
press the
(Start) button, and then replace the handset.
You press the two-digit remote receive code and replace the handset.
Faxing
271
Using a Computer Modem
Printer
Line
Telephone Answering Device Phone
To the
internet
Computer
If you want to use your computer modem for faxing or dial-up internet connection, connect the
computer modem directly to the rear of your printer with the TAD as shown above.
Place your printer in the Ans/FAX Mode and specify for Auto Ans. Ans/FAX a period of time
before the TAD responds.
Turn off the computer modem's fax-receive feature.
Do not use the computer modem while your printer is sending or receiving a fax.
Follow the instructions provided with your computer modem and fax application to fax via the
computer modem.
272
Faxing
Setting Sounds
"Speaker Volume" on page 273
"Ringer Volume" on page 273
Speaker Volume
1 Press the
(System) button.
button.
button.
4 Select Line Monitor, and then press the
button.
5 Select the desired volume, and then press the
button.
Ringer Volume
1 Press the
(System) button.
button.
button.
4 Select Ring Tone Volume, and then press the

5 Select the desired volume, and then press the
button.
button.
Faxing
273
Specifying the Fax Settings

"Customizing Fax Options" on page 274
"Available Fax Options" on page 275
Customizing Fax Options

Your printer is provided with a variety of options that you can use to configure the fax feature. For
details on the available menu items, see "Available Fax Options" on page 275.
1 Press the
(System) button.

button.
button.
button.
5 Select the desired setting or enter the value using the numeric keypad.
6 Press the
button to save the selection.
7 Repeat steps 4 to 6 as needed to change the setting.

8 To quit changing settings, keep pressing the
Select Function.
274
Faxing
(Back) button until the LCD panel shows
Available Fax Options

You can use the following options for configuring the fax feature of your printer:
Option
Ans Select
Description
TEL Mode
The printer does not automatically receive faxes. To receive an

incoming fax, you need to pick up the handset of the
connected external telephone, press the 2-digit code, and
press the
(Start) button.
FAX Mode
This option is selected by default and the printer automatically

receives faxes.
TEL/FAX Mode
When the printer receives an incoming fax, the external

telephone rings for the period of time specified for Auto Ans.
TEL/FAX, and then the printer automatically receives the fax.
If an incoming call is not a fax, the printer beeps from the
internal speaker indicating that the call is a telephone call.
Ans/FAX Mode
The printer shares the telephone line with an answering

machine and monitors the line for a fax tone. It will pick up an
incoming call if it hears a fax tone. This option is not available
in regions where a serial phone system is employed.
DRPD Mode
To use this option, you need to subscribe the Distinctive Ring

Pattern Detection (DRPD) service from your telephone
company that assigns multiple telephone numbers to a single
telephone line and distinguishes each line with a distinctive
ring pattern. Once this service is activated, then you can
configure your printer to monitor the line for the distinctive ring
pattern.
Auto Answer
Fax
Specify a period of time for which the printer waits before entering the FAX Mode
upon reception of an incoming call.
Auto Ans.
TEL/FAX
when the external telephone receives an incoming call.
Auto Ans.
Ans/FAX
when the answering machine receives an incoming call.
Line Monitor
Select a volume level of the sound that the printer emits from the internal speaker
while establishing a connection for fax transmission.
Ring Tone
Volume
Select a volume level of the ring tone that the printer emits from the internal speaker
to indicate an incoming telephone call while in the TEL/FAX Mode.
Line Type
Select the line type.
Dialing Type
Select the dialing type.
NOTE:
DP (10pps) is not displayed when Australia is set for Region.
Interval Timer
Specify an interval between transmission attempts.
Number of
Redial
Specify the number of redial attempts to make when the destination fax number is
busy. If you specify 0, the printer will not redial.
Redial Delay
Specify an interval between redial attempts.
Junk Fax
Filter
Select whether to reject faxes from the numbers that are not included in the Address
Book.
Remote Receive
Select whether to use this option. With this option enabled, you can pick up the
handset and enter the remote receive code to receive a fax.
Remote Rcv
Tone
Specify the remote receive code in two digits for the Remote Receive option.
Faxing
275
Option
276
Description
Send Header
Select whether to print the sender information on the header of faxes.
Company Name
Enter a sender name of up to 30 alphanumeric characters.
Your Fax
Number
Enter the fax number of the printer to be printed on the header of faxes.
Fax Cover Page
Select whether to attach a cover page to faxes.
DRPD Pattern
Select a ring pattern for the Distinctive Ring Pattern Detection (DRPD) service.
2-Sided Print
Select whether to print on either side of the paper.
Forward
Settings
Select how you want to forward received faxes.
Fax Fwd Number
Enter the forwarding fax number when you have selected Forward Only or
Forward and Print for Forward Settings.
Fax Fwd E-Mail
Enter the forwarding e-mail address when you have selected E-Mail and Print
for Forward Settings.
Prefix Dial
Select whether to insert a prefix dial number.
Prefix Dial
Num
Enter a prefix dial number of up to five digits. This number dials before any auto dial
number is started. It is useful for accessing the Private Automatic Branch Exchange
(PABX).
Discard Size
Select whether to discard text or images at the bottom of a fax page when the entire
page does not fit onto the output paper. Selecting Auto Reduction automatically
reduces the fax page to fit it onto the output paper, and does not discard any images
or text at the bottom of the page.
ECM
Select whether to enable the ECM. To use the ECM, the remote fax machines must
also support the ECM.
Extel Hook
Thresh
Select an external telephone hook detection threshold for the condition in which a
telephone line is not being used.
Modem Speed
Select a fax modem speed when a fax transmission or reception error occurs.
Fax Activity
Select whether to automatically print the Fax Activity Report after every 50 incoming
and outgoing fax communications.
Fax Transmit
Select whether to print a transmission report after every fax transmission or only
when an error occurs.
Fax Broadcast
Select whether to print a transmission report after every fax transmission to multiple
destinations or only when an error occurs.
Region
Select the region where the printer is used.
Faxing
Prefix Dial
The prefix dial number is required in an environment where out-going fax calls go through a PBX
machine.
1 Press the
(System) button.
button.

4 Select Line Type, and then press the
5 Select PBX, and then press the
6 Press the
button.
button.
(Back) button to return to the previous menu.
7 Select Prefix Dial, and then press the

9 Press the
button.
button.
button.
(Back) button to return to the previous menu.
10 Select Prefix Dial Num, and then press the
button.
11 Enter an up-to-five-digit prefix number using 09, *, and #.

12 Confirm the prefix dial number on the LCD panel is correct, and then press the
button.
Faxing
277
Changing the Default Fax Settings

You can customize the default fax settings using the menu items that you use most frequently.
1 Press the
(System) button.

3 Select Fax Defaults, and then press the
button.
button.
button.
button.

7 To quit changing the default settings, keep pressing the
278
Faxing
Printing a Report
The following reports may be useful when using the fax function:
Address Book List
This list shows all the addresses currently stored in the memory of the printer as Address Book
information.
Fax Activity Report
This report shows information about the recent 50 faxes you received or sent.
Protocol Monitor
This report shows a detailed list of monitored protocols.
Monitor Report
This report shows the details of a fax job. This is printed when the fax was successfully sent.
Transmission Report
This report shows the details of a fax job. This is printed when the fax transmission failed.
Broadcast Report
This report shows all the destinations of a broadcast fax and the transmission result for each
destination.
NOTE:
To print a report or list:
1 Press the
(System) button.
button.
3 Select a report or list you want to print, and then press the
button.
The selected report or list is printed.

NOTE:
You cannot manually print the Monitor Report, Transmission Report, and Broadcast Report with the above
procedure. They will be printed as specified upon completion of a fax job. For details on setting when to print
them, see "Fax Transmit" on page 305 or "Fax Broadcast" on page 305.
Faxing
279
280
Faxing
9
Using the Operator Panel Menus and
Keypad
"Panel Lock Feature" on page 331
"Limiting Access to Copy, Fax, Scan, and USB Direct Print Operations" on page 333
"Resetting to Factory Defaults" on page 335
"Changing the Language" on page 336
"Using the Numeric Keypad" on page 337
Using the Operator Panel Menus and Keypad
281
Understanding the Operator Panel Menus

When your printer is connected to a network and available to a number of users, access to the Admin
Menu may be restricted. This prevents unauthorized users from using the operator panel to
inadvertently change the default menu settings that have been set by the administrator. However, you
can change settings for individual print jobs using the print driver. Print settings selected on the print
driver have precedence over the default menu settings on the operator panel.
282
Report / List
Use Report / List to print various types of reports and lists.
NOTE:
A password is required to use the Report / List menu when Panel Lock Set is set to Enable. In this
case, enter the password you specified, and press the
button.
System Settings
Purpose:
To print a list of information such as the printer name, the serial number, print volume, and network
settings.
Panel Settings
Purpose:
To print a detailed list of all the settings on the operator panel menus.
Job History
Purpose:
To print a detailed list of the jobs that have been processed. This list contains the last 50 jobs.
Error History
Purpose:
To print a detailed list of paper jams and fatal errors.
Demo Page
Purpose:
To print a test page.
PCL Fonts List

Purpose:
To print a sample of available PCL fonts.
PS Fonts List
Purpose:
To print a sample of available PostScript Level3 Compatible and PDF fonts.
Protocol Monitor
Purpose:
To print a detailed list of monitored protocols.
283
Address Book
Purpose:
To print the list of all addresses stored as Address Book information.
Fax Activity
Purpose:
To print the report of faxes you recently received or sent.
Meter Readings
Use Meter Readings to check the total number of printed pages.
Admin Menu
Use the Admin Menu to configure a variety of printer features.
NOTE:
A password is required to use the Admin Menu when Panel Lock Set is set to Enable. In this case, enter
the password you specified, and press the
button.
Phone Book
Use the Phone Book menu to configure the speed dial and group dial settings.
Speed Dial
Purpose:
To store up to 99 frequently dialed numbers in speed dial locations.
NOTE:
The first eight entries are assigned to the one-touch buttons on the operator panel.
See also:
"Storing a Fax Number for Speed Dialing" on page 265
Group Dial
Purpose:
To create a group of fax destinations and register it under a 2-digit dial code. Up to six group dial
codes can be registered.
See also:
"Creating Group Dial Numbers" on page 267
284
PCL Settings
Use the PCL Settings menu to change printer settings that only affect jobs using the PCL emulation
printer language.
Paper Size
Purpose:
To specify the default paper size.
Values:
A4 - 210x297mm*
A5 - 148x210mm
B5 - 182x257mm
Letter - 8.5x11"
Folio - 8.5x13"
Legal - 8.5x14"
Executive
Statement
#10Env. - 4.125x9.5"
Monarch Env.
Monarch Env.L
DL Env. - 110x220mm
DL Env. L
C5 Env. - 162x229mm
Env Yougata 2
Env Yougata 2L
Env Yougata 3
Env Yougata 3L
Env Yougata 4
Env Yougata 6
Env Younaga 3
Env Nagagata 3
Env Nagagata 4
Env Kakugata 3
285
New
Custom
Size
Portrait(Y)
297mm*/11.7inc
h*
127mm 355mm/5.0inch
- 14.0inch
Landscape(X)
210mm*/8.3inch
*
77mm 215mm/3.0inch
- 8.5inch
Specifies the length of the custom size paper.

Which factory default menu setting displays
depends on the value selected for mm / inch
under the System Settings menu. See "mm
/ inch" on page 309 for more information.
Specifies the width of the custom size paper.
Which factory default menu setting displays
depends on the value selected for mm / inch
under the System Settings menu. See "mm
/ inch" on page 309 for more information.
Orientation
Purpose:
To specify how text and graphics are oriented on the page.
Values:
Portrait*
Prints text and graphics parallel to the short edge of the paper.
Landscape
Prints text and graphics parallel to the long edge of the paper.
2-Sided
Purpose:
To specify whether to print on either side of paper.
Values:
2-Sided Print
Binding Edge
286
Off*
Does not print on either side of paper.
On
Prints on either side of paper.
Flip Long
Edge*
Prints on either side of paper to be bound on the long edge.
Flip Short
Edge
Prints on either side of paper to be bound on the short edge.
Font
Purpose:
To select the default font from the fonts installed on the printer.
Values:
Courier*
AlbertusMd
ITCBookmanDb
CGTimes
AlbertusXb
ITCBookmanLtIt
CGTimesBd
Arial
ITCBookmanDbIt
CGTimesIt
ArialBd
NwCentSchlbkRmn
CGTimesBdIt
ArialIt
NwCentSchlbkBd
CGOmega
ArialBdIt
NwCentSchlbkIt
CGOmegaBd
TimesNew
NwCentSchlbkBdIt
CGOmegaIt
TimesNewBd
Times
CGOmegaBdIt
TimesNewIt
TimesBd
Coronet
TimesNewBdIt
TimesIt
ClarendonCd
Helvetica
TimesBdIt
UniversMd
HelveticaBd
ZapfChanceryMdIt
UniversBd
HelveticaOb
Symbol
UniversMdIt
HelveticaBdOb
SymbolPS
UniversBdIt
HelveticaNr
Wingdings
UniversMdCd
HelveticaNrBd
ZapfDingbats
UniversBdCd
HelveticaNrOb
CourierBd
UniversMdCdIt
HelveticaNrBdOb
CourierIt
UniversBdCdIt
PalatinoRmn
CourierBdIt
AntiqueOlv
PalatinoBd
LetterGothic
AntiqueOlvBd
PalatinoIt
LetterGothicBd
AntiqueOlvIt
PalatinoBdIt
LetterGothicIt
GarmondAntiqua
ITCAvantGardBk
CourierPS
GarmondHlb
ITCAvantGardDb
CourierPSBd
GarmondKrsv
ITCAvantGardBkOb
CourierPSOb
GarmondKrsvHlb
ITCAvantGardDbOb
CourierPSBdOb
Marigold
ITCBookmanLt
287
Symbol Set
Purpose:
To specify a symbol set for the specified font.
Values:
PC-8*
PS MATH
WINGDINGS
PC-8 DN
PI FONT
DNGBTSMS
PC-850
LEGAL
ISO-L6
PC-852
ISO-4
PC-1004
PC-8 TK
ISO-6
PC-775
WIN L1
ISO-11
WINBALT
WIN L2
ISO-15
UCS-2
WIN L5
ISO-17
ROMAN-8
DESKTOP
ISO-21
ROMANEXT
MC TEXT
ISO-60
ISO-L1
PS TEXT
ISO-69
ISO-L2
MS PUB
WIN 3.0
ISO-L5
MATH-8
SYMBOL
Font Size
Purpose:
To specify the font size for scalable typographic fonts, within a range from 4.00 to 50.00. The default
is 12.00.
Font size refers to the height of the characters in the font. One point equals approximately 1/72 of an
inch.
NOTE:
The Font Size menu item only appears for typographic fonts.
Font Pitch
Purpose:
To specify the font pitch for scalable mono spaced fonts, within a range from 6.00 to 24.00. The
default is 10.00.
Font pitch refers to the number of fixed-space characters in a horizontal inch of type. For
nonscheduled mono spaced fonts, the pitch is displayed, but cannot be changed.
NOTE:
The Font Pitch menu item only appears for fixed or mono spaced font.
288
Form Line
Purpose:
To set the number of lines in a page.
Values:
64*
Select the value in increments of 1.
5-128
*
NOTE:
The printer sets the amount of space between each line (vertical line spacing) based on the Form Line and
Orientation settings. Make sure that the Form Line and Orientation settings are correct before
changing the Form Line setting.
Quantity
Purpose:
To set the default print quantity, within a range from 1 to 999. The default is 1. (Set the number of
copies required for a specific job on the print driver. Values selected on the print driver always override
values selected on the operator panel.)
Image Enhance
Purpose:
To specify whether to enable the Image Enhance feature which makes the boundary line between
black and white smoother to decrease jagged edges and enhance the visual appearance.
Values:
Off*
Disables the Image Enhance feature.
On
Enables the Image Enhance feature.
Draft Mode
Purpose:
To save toner by printing in the draft mode. The print quality is reduced when you print in the draft
mode.
Values:
Disable*
Does not print in the draft mode.
Enable
Prints in the draft mode.
289
Line Termination
Purpose:
To add the line termination commands.
Values:
The line termination command is not added.
Off*
CR=CR, LF=LF, FF=FF

The CR command is added.
Add-CR
CR=CR, LF=CR-LF, FF=CR-FF

The LF command is added.
Add-LF
CR=CR-LF, LF=LF, FF=FF

The CR and LF commands are added.
CR-XX
CR=CR-LF, LF=CR-LF, FF=CR-FF

*
PS Settings
Use the PS Settings menu to change printer settings that only affect jobs using the PostScript
Level3 Compatible printer language.
PS Error Report
Purpose:
To specify whether to print the description of errors concerning the PostScript Level3 Compatible
printer language.
Values:
Off
Dose not print the PS error report.
On*
Prints the PS error report.
PS Job Time-Out
Purpose:
To specify the runtime of a single job using the PostScript Level3 Compatible printer language.
Values:
Does not set the runtime of a PS job.
Off*
On
1min
Sets the runtime of a PS job.
1min - 900min
*
290
PDF Settings
Use the PDF Settings menu to change printer settings that only affect the PDF jobs.
Quantity
Purpose:
To specify the number of copies to print.
Values:
Select a value in increments of 1.
1*
1 - 999
*
2-Sided
Purpose:
Values:
2-Sided Print
Binding Edge
Off*
Does not print on either side of paper.
On
Prints on either side of paper.
Flip Long
Edge*
Flip Short
Edge
Print Mode
Purpose:
To specify the print mode.
Values:
Normal*
For documents with normal sized characters.
High Quality
For documents with small characters or thin lines, or documents

printed using a dot-matrix printer.
PDF Password
Purpose:
To specify a password for printing secure PDF files.
Values:
************************
********
Enter a password of up to 32 alphanumeric characters for printing

secure PDF files.
291
Paper Size
Purpose:
To specify the output paper size for PDF files.
Values:
A4 - 210x297mm*
Letter - 8.5x11"
Auto
*
Layout
Purpose:
To specify the output layout.
Values:
Auto %*
100% (No Zoom)
2 Pages Up
4 Pages Up
*
Network
Use the Network option to change the printer settings affecting jobs sent to the printer through the
network.
Ethernet
Purpose:
To specify the communication speed and the duplex settings of Ethernet. To make any changes
effective, turn off the printer and then turn it back on.
Values:
Auto*
Detects the Ethernet settings automatically.
10BASE-T Half
Uses 10base-T half-duplex.
10BASE-T Full
Uses 10base-T full-duplex.
100BASE-TX Half
Uses 100base-TX half-duplex.
100BASE-TX Full
Uses 100base-TX full-duplex.
NOTE:
This menu item appears only when the printer is connected to a wired network.
292
Wireless Status (DocuPrint M255 z only)

Purpose:
To display the information on the wireless signal strength. No changes can be made on the operator
panel to improve the status of the wireless connection.
Values:
Good
Indicates good signal strength.
Acceptable
Indicates marginal signal strength.
Low
Indicates insufficient signal strength.
No Reception
Indicates that no signal is received.
SSID
XXXXX
As the factory default menu setting,

"wireless_device" is specified in advance.
Encryption Type
No Security
A wireless network is configured with no

security.
WEP
A wireless network is configured with the WEP

encryption.
WPA-PSK-TKIP
A wireless network is configured with the WPAPSK-TKIP encryption.
WPA2-PSK-AES
A wireless network is configured with the WPA2PSK-AES encryption.
Mixed Mode PSK
A wireless network is configured with the Mixed

Mode PSK encryption.
Connection
NOTE:
This menu item appears only when the printer is connected to a wireless network.
293
Wireless Setup (DocuPrint M255 z only)

Purpose:
To configure wireless network settings.
Values:
Manual
Setup
Enter Network
(SSID)
Enter a name of up to 32 alphanumeric characters to identify the

wireless network. As the factory default menu setting,
"wireless_device" is specified in advance.
Infrastructure
Configures a wireless network with access points.

No
Security*
Configures a wireless network without security

encryption.
Mixed Mode
PSK
Configures a wireless network with the WPA-PSKTKIP, WPA-PSK-AES and WPA2-PSK-AES

encryptions.
PassPhrase
Entry
WPA-PSKTKIP
Configures a wireless network with the WPA-PSKTKIP encryption.

PassPhrase
Entry
WPA2-PSKAES
Select the transmit key from

Auto, WEP Key 1, WEP Key 2,
WEP Key 3, and WEP Key 4.
Configures a wireless network without access points.

No
Security*
Configures a wireless network without security

encryption.
WEP
Configures a wireless network with the WEP

encryption and specify a WEP key of 10 or 26
hexadecimal characters.
Transmit
Key
Enter a passphrase of 8 to 63
alphanumeric characters.
Configures a wireless network with the WEP

encryption and specify a WEP key of 10 or 26
hexadecimal characters.
Transmit
Key
Ad-hoc
Configures a wireless network with the WPA2-PSKAES encryption.

PassPhrase
Entry
WEP
Select the transmit key from WEP

Key 1, WEP Key 2, WEP Key 3,
and WEP Key 4.
NOTE:
294
WPS Setup (DocuPrint M255 z only)

No*
Disables the PBC method for the WPS encryption.
Yes
Enables the PBC method for the WPS encryption.
Push
Button
Control
PBC Start
PIN Code
Start
Configuration
Starts configuring wireless network settings using the PIN code

assigned automatically by the printer.
Print PIN Code
Prints the PIN code to be entered on the computer for the WPS
encryption setup.
NOTE:
Reset Wireless (DocuPrint M255 z only)

Purpose:
To initialize wireless network settings. Enabling this feature and rebooting the printer will reset all the
wireless settings to their factory default settings.
Values:
No*
Does not reset the wireless setting.
Yes
Resets the wireless setting.
NOTE:
TCP/IP
Purpose:
To configure TCP/IP settings. To make any changes effective, turn off the printer and then turn it back
on.
Values:
IP Mode
IPv4
Dual Stack*
Uses both IPv4 and IPv6 to set the IP address.
IPv4
Uses IPv4 to set the IP address.
Get IP
Address
DHCP/AutoIP*
Automatically sets the IP address.
BOOTP
Uses BOOTP to set the IP address.
RARP
Uses RARP to set the IP address.
DHCP
Uses DHCP to set the IP address.
Panel
Enter the IP address on the operator panel.
IP Address
Enter the IP address allocated to the printer.
Subnet Mask
Enter the subnet mask.
Gateway Address
Enter the gateway address.
NOTE:
To configure the IPv6 settings, use the CentreWare Internet Services.
295
Protocol
Purpose:
To enable or disable each protocol. To make any changes effective, turn off the printer and then turn it
back on.
Values:
LPD
Port 9100
WSD**
SNMP
StatusMessenger
CentreWare IS
Bonjour(mDNS)
Disable
Disables the Line Printer Daemon (LPD) port.
Enable*
Enables the LPD port.
Disable
Disables the Port 9100 port.
Enable*
Enables the Port 9100 port.
Disable
Disables the Web Services on Devices port.
Enable*
Enables the Web Services on Devices port.
Disable
Disables the Simple Network Management Protocol (SNMP)

UDP port.
Enable*
Enables the SNMP UDP port.
Disable
Disables the StatusMessenger feature.
Enable*
Enables the StatusMessenger feature.
Disable
Disables an access to the CentreWare Internet Services

embedded in the printer.
Enable*
Enables an access to the CentreWare Internet Services

embedded in the printer.
Disable
Disables the Bonjour (mDNS).
Enable*
Enables the Bonjour (mDNS).
* Factory default menu setting

** WSD stands for Web Services on Devices.
IP Filter
NOTE:
The IP Filter feature is supported for IPv4 addresses and available only when Protocol is set to LPD or
Port 9100.
Purpose:
To block data received from certain IP addresses through the network. You can set up to five IP
addresses. To make any changes effective, turn off the printer and then turn it back on.
Values:
No.n/Address (n is 1 - 5.)
Sets the IP address for Filter n.
No.n/Mask (n is 1 - 5.)
Sets the address mask for Filter n.
No.n/Mode
(n is 1 - 5.)
Off*
Disables the IP Filter feature for Filter n.
Accept
Accepts an access from the specified IP address.
Reject
Rejects an access from the specified IP address.
296
Initialize NVM
Purpose:
To initialize wired network data stored in Non-Volatile Memory (NVM). Enabling this feature and
rebooting the printer will reset all the wired network settings to their factory default values.
Values:
Yes
Initializes the wired network data stored in NVM.
No*
Does not initialize the wired network data stored in NVM.
PS Data Format
Purpose:
To set the PS data communications protocol. To make any changes effective, turn off the printer and
then turn it back on.
Values:
Auto*
Sets the PS data communications protocol automatically.
Standard
Sets the PS data communications protocol to Standard.
BCP
Sets the PS data communications protocol to BCP.
TBCP
Sets the PS data communications protocol to TBCP.
297
Fax Settings
Use the Fax Settings menu to configure the basic fax settings.
Ans Select
Purpose:
To specify the default fax receiving mode.
Values:
TEL Mode
The printer does not automatically receive faxes. To receive an

incoming fax, you need to pick up the handset of the connected
external telephone, press the 2-digit code, and press the
(Start)
button.
FAX Mode*
The printer automatically receives faxes.
TEL/FAX Mode
When the printer receives an incoming fax, the external telephone

rings for the period of time specified for Auto Ans. TEL/FAX, and
then the printer automatically receives a fax. If an incoming call is not
a fax, the printer beeps from the internal speaker indicating that the
call is a telephone call.
Ans/FAX Mode
The printer shares the telephone line with an answering machine and
monitors the line for a fax tone. It will pick up an incoming call if it
hears a fax tone. This option is not available in regions where a serial
phone system is employed.
DRPD Mode
To use this option, you need to subscribe the Distinctive Ring Pattern
Detection (DRPD) service from your telephone company that assigns
multiple telephone numbers to a single telephone line and
distinguishes each line with a distinctive ring pattern. Once this
service is activated, then you can configure your printer to monitor the
line for the distinctive ring pattern.
Auto Answer Fax

Purpose:
To specify a period of time for which the printer waits before entering the FAX Mode upon reception of
an incoming call. The interval can be specified within the range of 0 to 255 seconds. The default is 0
second.
Auto Ans. TEL/FAX

Purpose:
To specify a period of time for which the printer waits before entering the FAX Mode when the external
telephone receives an incoming call. The interval can be specified within the range of 0 to 255
seconds. The default is 6 seconds.
Auto Ans. Ans/FAX

Purpose:
To specify a period of time for which the printer waits before entering the FAX Mode when the
answering machine receives an incoming call. The interval can be specified within the range of 0 to
255 seconds. The default is 21 seconds.
298
Line Monitor
Purpose:
To specify the volume of the sound that the printer emits from the internal speaker while establishing a
connection for fax transmission.
Values:
Off
Turns off the line monitor.
Min
Sets the volume of the line monitor.
Middle*
Max
*
Ring Tone Volume

Purpose:
To specify the volume of the ring tone that the printer emits from the internal speaker to indicate an
incoming telephone call while in the TEL/FAX Mode.
Values:
Off
Turns off the ring tone.
Min
Sets the volume of the ring tone.
Middle
Max*
*
Line Type
Purpose:
To specify the line type.
Values:
PSTN*
Sets the line type to PSTN.
PBX
Sets the line type to PBX.
Dialing Type
Purpose:
To specify the dialing type.
Values:
Tone*
Uses the touch-tone dialing system.
DP (10pps)
Uses the pulse dialing system (10 pulses per second).
NOTE:
DP (10pps) is not displayed when Australia is set for Region.
299
Interval Timer
Purpose:
To specify an interval between transmission attempts within the range of 3 to 255 seconds. The
default is 8 seconds.
Number of Redial
Purpose:
To specify the number of redial attempts to make when the destination fax number is busy, within the
range of 0 to 9. If you specify 0, the printer will not redial. The default is 3.
Redial Delay
Purpose:
To specify an interval between redial attempts within the range of 1 to 15 minutes. The default is 1
minute.
Junk Fax Filter

Purpose:
To reject faxes from the numbers that are not included in the Address Book.
Values:
Off*
Accepts all faxes.
On
Rejects faxes sent from the numbers that are not included in the
Address Book.
NOTE:
Ensure to register the fax numbers you want to accept faxes from in the Address Book before using Junk
Fax Filter.
Remote Receive
Purpose:
To receive a fax by pressing the remote receive code on the external telephone after picking up the
handset of the telephone.
Values:
Off*
You cannot receive a fax by pressing the remote receive code on the
external telephone.
On
You can receive a fax by pressing the remote receive code on the
external telephone.
Remote Rcv Tone

Purpose:
To specify the remote receive code in two digits to start the Remote Receive action. As the factory
default menu setting, 00 is specified in advance.
300
Send Header
Purpose:
To print the information of sender on the header of faxes.
Values:
Off
Does not print the information of sender on the header of faxes.
On*
Prints the information of sender on the header of faxes.
Company Name
Purpose:
To specify the name of sender to be printed on the header of faxes. Up to 30 alphanumeric characters
can be entered.
Your Fax Number

Purpose:
To specify the fax number of the printer to be printed on the header of faxes.
Fax Cover Page

Purpose:
To specify whether to attach a cover page to faxes.
Values:
Off*
Does not attach a cover page to faxes.
On
Attaches a cover page to faxes.
301
DRPD Pattern
Purpose:
To provide a separate number for faxing with a distinctive ring pattern.
Values:
Pattern1-7
DRPD is a service provided by some telephone companies. DRPD

patterns are specified by your telephone company. The patterns
provided with your printer are shown below:
Pattern1
Pattern2
Pattern3
Pattern4*
Pattern5
Pattern6
Pattern7
Ask your telephone company which pattern you need to select to use
this service. For example, Pattern7 is the New Zealand FaxAbility
distinctive ring pattern: rings for 400 ms, stops for 800 ms, rings for
400 ms and stops for 1400 ms. This pattern is repeated over and over
again. This printer only responds to Distinctive Alert cadence(s) DA4
in New Zealand.
2-Sided Print
Purpose:
To specify whether to use the duplex printing for faxing.
Values:
Off
Disables the duplex printing.
On*
Enables the duplex printing.
302
Forward Settings
Purpose:
To specify whether to forward incoming faxes to a specified destination.
Values:
Off*
Incoming faxes will not be forwarded.
Forward Only
Incoming faxes will be forwarded to a specified destination and, if an

error occurs while forwarded, they will be printed.
Forward and Print
Incoming faxes will be printed and forwarded to a specified

destination.
E-Mail and Print
Incoming faxes will be printed and sent with an e-mail to a specified

destination.
Fax Fwd Number

Purpose:
To enter the fax number of the destination to which incoming faxes will be forwarded.
Fax Fwd E-Mail

Purpose:
To enter the e-mail address to which incoming faxes will be sent with an e-mail.
Prefix Dial
Purpose:
To specify whether to insert a prefix dial number.
Values:
Off*
Does not insert a prefix dial number.
On
Inserts a prefix dial number.
Prefix Dial Num

Purpose:
To specify the prefix dial number of up to five digits. This number will be dialed before any automatic
dialing number is started. It is useful for accessing the Private Automatic Branch Exchange (PABX).
303
Discard Size
Purpose:
To specify whether to discard text or images at the bottom of a fax page when the entire page does not
fit onto the output paper.
Values:
Off
Prints any excess at the bottom of a fax page without discarding it.
On
Discards any excess at the bottom of a fax page.
Auto Reduction*
Automatically reduces a fax page to fit it onto the output paper.
ECM
Purpose:
To specify whether to enable the Error Correction Mode (ECM). To use the ECM, the remote fax
machines must also support the ECM.
Values:
Off
Disables the ECM.
On*
Enables the ECM.
Extel Hook Thresh

Purpose:
To specify the external telephone hook detection threshold for the condition in which a telephone line
is not being used.
Values:
Lower
Sets the external telephone hook detection threshold to Lower.
Normal*
Sets the external telephone hook detection threshold to Normal.
Higher
Sets the external telephone hook detection threshold to Higher.
Modem Speed
Purpose:
To specify the fax modem speed when a fax transmission or reception error occurs.
Values:
2.4 Kbps
4.8 Kbps
9.6 Kbps
14.4 Kbps
33.6 Kbps*
*
304
Fax Activity
Purpose:
To specify whether to automatically print the Fax Activity Report after every 50 incoming and outgoing
fax communications.
Values:
Auto Print*
Automatically prints the Fax Activity Report after every 50 incoming

and outgoing fax communications.
No Auto Print
Does not automatically print the Fax Activity Report.
Fax Transmit
Purpose:
To specify whether to print a transmission report after every fax transmission or only when an error
occurs.
Values:
Print Always
Prints a transmission report after every fax transmission.
Print On Error*
Prints a transmission report only when an error occurs.
Print Disable
Does not print a transmission report after a fax transmission.
Fax Broadcast
Purpose:
To specify whether to print a transmission report after every fax transmission to multiple destinations
or only when an error occurs.
Values:
Print Always*
Prints a transmission report after every fax transmission to multiple

destinations.
Print On Error
Prints a transmission report only when an error occurs.
Print Disable
Does not print a transmission report after a fax transmission to

multiple destinations.
Region
Purpose:
To specify the region where the printer is used.
305
System Settings
Use the System Settings menu to configure a variety of printer features.
Power Saver Timer

Purpose:
To specify a time period before the printer enter each power saver mode.
Values:
Low Power
Timer
1min*
Sleep Timer
6min*
1min - 30min
6min - 11min
*
By default, the printer enters Low Power mode in one minute

of inactivity after completion of the last job. You can change
the Low Power Timer setting within a range from 1 to 30
minutes.
By default, the printer enters Sleep mode in six minutes of
inactivity starting from the moment it entered Low Power
mode. You can change the Sleep Timer setting within a
range from 6 to 11 minutes.
Select 1min (default) for Low Power Timer if your printer shares an electrical circuit with your room
lights and you notice them flickering. Otherwise, select a high value to keep your printer available for
frequent use with the minimum warm-up time.
The printer automatically exits a power saver mode when it receives a print job from a computer or fax
data through the telephone line. Alternatively, you can manually bring it back to the ready-to-print
state. Press any button on the operator panel in Low Power mode. In Sleep mode, press the
(Energy Saver) button. Whether the printer is in Low Power or Sleep mode, it will take about 25
seconds for the printer to resume the ready-to-print state.
Auto Reset
Purpose:
To specify a time period before the printer restores the default setting for the current menu item and
resumes the ready-to-print state when an attempt to change the setting is left unfinished.
Values:
45sec*
1min
2min
3min
4min
*
306
Fault Time-Out
Purpose:
To specify a time period before the printer cancels a job that has halted abnormally. Any job will be
cancelled when it times out.
Values:
Disables the fault time-out feature.
Off
On
60sec*
3sec - 300sec
By default, the printer cancels a job in 60 seconds after the job

halts abnormally. You can change the setting within a range
from 3 to 300 seconds.
Job Time-Out
Purpose:
To specify a time period that the printer waits to receive data from a computer. Any print job will be
cancelled when it times out.
Values:
Disables the job time-out feature.
Off
On
30sec*
5sec - 300sec
By default, the printer waits to receive data from a computer

for 30 seconds. You can change the setting within a range
from 5 to 300 seconds.
Clock Settings
Purpose:
To specify the date and time, and regional time zone of the printer.
Values:
Set Date
Sets the current date.
Set Time
Sets the current time.
Date Format
yy / mm / dd
Sets the date format.
mm / dd / yy
dd / mm / yy*
Time Format
12H
Sets the time format.
24H*
Time Zone
*
Sets the time zone.
307
Alert Tone
Purpose:
To configure settings for tones emitted by the printer during operation or when a warning message
appears.
Values:
Panel Select
Tone
Off*
Does not emit a tone when the operator panel input is correct.
Min
Emits a tone at the specified volume when the operator panel

input is correct.
Middle
Max
Panel Alert
Tone
Off*
Does not emit a tone when the operator panel input is

incorrect.
Min
Emits a tone at the specified volume when the operator panel

input is incorrect.
Middle
Max
Auto Clear
Alert
Off*
Does not emit a tone before the printer performs auto clear.
Min
Emits a tone at the specified volume five seconds before the

printer performs auto clear.
Middle
Max
Job Tone
Off
Does not emit a tone when a job is complete.
Min
Emits a tone at the specified volume when a job is complete.
Middle*
Max
Alert Tone
Off
Does not emit a tone when a problem occurs.
Min
Emits a tone at the specified volume when a problem occurs.
Middle*
Max
Out of Paper
Off
Does not emit a tone when the printer runs out of paper.
Min
Emits a tone at the specified volume when the printer runs out
of paper.
Middle*
Max
All Tones
Off
Disables all the alert tones.
Min
Sets the volume of all the alert tones at once.
Middle*
Max
*
308
mm / inch
Purpose:
To specify the measurement unit after the numeric value displayed on the operator panel.
Values:
Millimeters (mm)*
Inches (")
*
2-Sided Report
Purpose:
To specify whether to print a report on either side of paper.
Values:
2-Sided*
Prints a report on either side of paper.
1-Sided
Prints a report on the single side of paper.
Low Toner Alert Msg

Purpose:
To specify whether to show the alert message when the toner is low.
Values:
Off
Does not show the alert message when the toner is low.
On*
Shows the alert message when the toner is low.
Power On Wizard
Purpose:
To perform initial settings for the printer.
See also:
Values:
Yes
Performs the initial settings for the printer.
No*
Does not perform the initial settings for the printer.
309
Maintenance
Use the Maintenance menu to adjust print settings for each paper type, initialize the Non-Volatile
Memory (NVM), and change the toner cartridge settings.
F/W Version
Purpose:
To display the version of the controller.
Adjust BTR
Purpose:
To specify a voltage of the transfer roller (BTR) for optimum printing of each paper type. To lower the
voltage, specify a negative value. To increase, specify a positive value.
The default settings may not yield the best output on all paper types. If you see mottles on the print
output, try increasing the voltage. If you see white spots on the print output, try decreasing the voltage.
NOTE:
The print quality depends on the values you select for this menu item.
Values:
Plain
0*
-3 - 3
Light Card
0*
Labels
0*
-3 - 3
-3 - 3
Recycled
0*
Envelope
0*
-3 - 3
-3 - 3
Postcard
0*
-3 - 3
310
Adjust Fusing Unit

Purpose:
To specify a temperature of the fusing unit for optimum printing of each paper type. To lower the
temperature, specify a negative value. To increase, specify a positive value.
The default settings may not yield the best output on all paper types. When the printed paper has
curled, try lowering the temperature. When the toner does not fuse on the paper properly, try
increasing the temperature.
NOTE:
The print quality depends on the values you select for this menu item.
Values:
Plain
0*
-3 - 3
Light Card
0*
-3 - 3
Labels
0*
-3 - 3
Recycled
0*
-3 - 3
Envelope
0*
-3 - 3
Postcard
0*
-3 - 3
Density Adjustment
Purpose:
To adjust the print density level within the range of -3 to 3. The factory default menu setting is 0.
Clean Developer
Purpose:
To rotate the developer motor and stir the toner in the toner cartridge.
Values:
Yes
Stirs the toner in a new toner cartridge.
No*
Does not stir the toner in a new toner cartridge.
311
Toner Refresh
Purpose:
To use up a toner cartridge when you need to replace it before the end of its life, or to stir the toner in
a new toner cartridge.
Values:
Black
*
Yes
Cleans the toner in the toner cartridge.
No*
Does not clean the toner in the toner cartridge.
Machine life
Purpose:
To specify whether to continue print operations when the printer comes to the end of its service life.
Values:
Stop Print*
Stops print operations at the end of service life.
Continue Print
Continues print operations after the end of service life.
NOTE:
When the printer no longer operates showing the error code 191-310 on the LCD panel, press the
(Back)
button and the
button at the same time and change the Machine life setting to Continue Print.
Then, you can keep using the printer.
Although you can keep using the printer after the end of its service life by changing the setting to Continue
Print, the printing quality is not guaranteed.
Initialize NVM
Purpose:
To initialize the NVM for the printer settings, the Phone Book data for fax, and the Address Book data
for scan. Enabling this feature and rebooting the printer will reset all the printer settings and all the
Phone Book (fax) and Address Book (scan) data to their factory default values.
See also:
"Resetting to Factory Defaults" on page 335
Values:
User Fax
Section
User Scan
Section
System Section
*
312
Yes
Initializes the Speed Dial and Group Dial entries in the Phone
Book.
No*
Does not initialize the Speed Dial and Group Dial entries in the
Phone Book.
Yes
Initializes the e-mail and server address entries in the Address

Book.
No*
Does not initialize the e-mail and server address entries in the
Address Book.
Yes
Initializes the printer settings.
No*
Does not initialize the printer settings.
Non-Genuine Mode
Purpose:
To use a toner cartridge of another manufacturer.
NOTE:
Using a non-genuine toner cartridge may make some printer features unusable, reduce print quality and
decrease the reliability of your printer. We recommend you use only new Fuji Xerox brand toner cartridges for
your printer. We do not provide warranty coverage for problems caused by using non-genuine consumables.
Before you use a toner cartridge of another manufacturer, be sure to restart the printer.
Values:
Toner
*
Off*
Does not use a toner cartridge of another manufacturer.
On
Uses a toner cartridge of another manufacturer.
Adjust Altitude
Purpose:
To specify the altitude of the location where the printer is installed.
The discharge phenomenon for charging the photo conductor varies with barometric pressure. You
can specify the altitude of the printer location for adjustment.
NOTE:
An incorrect altitude adjustment leads to poor printing quality and an incorrect indication of remaining toner.
Values:
0m*
Select the altitude of the location where the printer is installed.
1000m
2000m
3000m
*
313
Secure Settings
Use the Secure Settings menu to set a password to limit access to the operator panel menus.
This prevents the printer settings from being changed accidentally.
Panel Lock
Purpose:
To restrict access to Admin Menu and Report / List with a password.
See also:
"Panel Lock Feature" on page 331
NOTE:
You can select Disable for Panel Lock Set when all items under Service Lock are set to Unlocked
and Secure Receive Set is set to Disable.
Values:
Panel Lock Set
Change
Password**
Disable*
Does not restrict access to Admin Menu and Report /

List with a password.
Enable
Restricts access to Admin Menu and Report / List with a

password.
0000*-9999
Sets or changes the password required to access Admin

Menu and Report / List.

** Not displayed when Panel Lock Set is set to Disable.
Service Lock
Purpose:
To specify whether to enable each of the printer services or to require a password to use the services,
and to set or change the password.
See also:
NOTE:
You can access to the items under Service Lock only when Panel Lock Set is set to Enable.
Values:
Copy
FAX
314
Unlocked*
Enables the Copy function.
Locked
Disables the Copy function.
Password
Locked
Enables the Copy function, but requires a password.
Unlocked*
Enables the Fax function.
Locked
Disables the Fax function (the printer will not send or receive
faxes).
Password
Locked
Enables the Fax function, but requires a password to send

faxes (does not require a password to receive incoming
faxes).
Scan
Print from USB
Change
Password**
Unlocked*
Enables the Scan function.
Locked
Disables the Scan function.
Password
Locked
Enables the Scan function, but requires a password.
Unlocked*
Enables the Print from USB Memory feature.
Locked
Disables the Print from USB Memory feature.
Password
Locked
Enables the Print from USB Memory feature, but requires a

password.
0000*-9999
Sets or changes the password required to use the Copy, Fax,

and Scan functions and the Print from USB Memory feature.

** Displayed only when any of the Service Lock items is set to Password Locked.
Secure Receive
Purpose:
To specify whether to require a password to print incoming faxes, and to set or change the password.
When Secure Receive Set is set to Enable, the printer stores incoming faxes and prints them
when the correct password is entered on the operator panel.
NOTE:
You can access to the items under Secure Receive only when Panel Lock Set is set to Enable.
Values:
Secure Receive
Set
Disable*
Does not require a password to print incoming faxes.
Enable
Requires a password to print incoming faxes.
Change
Password**
0000*-9999
Sets or changes the password required to print incoming

faxes.

** Not displayed when Secure Receive Set is set to Disable.
Software Download
Purpose:
To install or discard the software data downloaded and sent by the connected computer.
Values:
Disable
Discards the downloaded software data to maximize data security.
Enable*
Installs the downloaded software data.
315
Scan to E-Mail
Use the Scan to E-Mail menu to edit the transmission source.
Edit From Field

Purpose:
To enable or disable editing of the transmission source.
Values:
Disable
Disables editing of the transmission source.
Enable*
Enables editing of the transmission source.
USB Settings
Use the USB Settings menu to change printer settings affecting a USB port.
Port Status
Purpose:
To enable or disable the USB interface.
Values:
Disable
Disables the USB interface.
Enable*
Enables the USB interface.
PS Data Format
Purpose:
To set the PS data communications protocol. To make any changes effective, turn off the printer and
then turn it back on.
Values:
Sets the PS data communications protocol automatically.
Auto*
Standard
Sets the PS data communications protocol to Standard.
BCP
Sets the PS data communications protocol to BCP.
TBCP
Sets the PS data communications protocol to TBCP.
316
Defaults Settings
Use the Defaults Settings menu to configure the default copy, scan, and fax settings of the
printer.
Copy Defaults
Use the Copy Defaults menu to configure a variety of copy features.
Collated
Purpose:
To specify whether to collate the copy job.
Values:
Off*
Does not copy documents in the collated order.
On
Copies documents in the collated order.
Reduce/Enlarge
Purpose:
To specify the default copy reduction/enlargement ratio.
Values:
mm system
200%
A5->A4(141%)
A5->B5(122%)
100%*
B5->A5(81%)
A4->A5(70%)
50%
*
317
inch system
200%
Stmt->Lgl(154%)
Stmt->Ltr(129%)
100%*
Lgl->Ltr (78%)
Ldgr->Ltr(64%)
50%
*
NOTE:
You can also use the numeric keypad to input the desired zoom ratio from 25% to 400%, or press the
button to enlarge the zoom ratio or press the
button to reduce the zoom ratio in 1% intervals.
This item is available only when N-Up is set to Off or Manual.
Document Size
Purpose:
To specify the default document size.
Values:
A4 - 210297mm*
A5 - 148210mm
B5 - 182257mm
Letter - 8.511"
Folio - 8.513"
Legal - 8.514"
Executive
*
Document Type
Purpose:
To specify the default document type.
Values:
Text
Mixed*
Suitable for documents with both text and photos/gray tones.
Photo
318
Lighten/Darken
Purpose:
To specify the default copy density level.
Values:
Lighten2
Lighten1
Makes the copy lighter than the source document. Works well with
dark print.
Normal*
Darken1
Makes the copy darker than the source document. Works well with
Darken2
*
Sharpness
Purpose:
To specify the default sharpness level.
Values:
Sharpest
Makes the copy sharper than the source document.
Sharper
Normal*
Does not make the copy sharper or softer than the original.
Softer
Makes the copy softer than the source document.
Softest
*
Auto Exposure
Purpose:
To suppress the background of the original to enhance text on the copy.
Values:
Off
Does not suppress the background.
On*
Suppresses the background of the original to enhance text on the

copy.
Gray Balance
Purpose:
To specify the default gray balance level within the range of -2 to 2. The factory default menu setting
is 0.
319
2-Sided
Purpose:
To specify whether to print on either sides of paper.
Values:
1->1-Sided*
Makes regular single-sided copies.
Flip on Long Edge
Makes duplex (2-sided) copies ready to be bound on the long edge.
Flip on Short Edge
Makes duplex (2-sided) copies ready to be bound on the short edge.
N-Up
Purpose:
To print two original pages to fit onto one sheet of paper.
Values:
Off*
Makes regular one-to-one copies of the source documents.
Auto
Automatically reduces the size of the source documents to print all of

them on a single sheet of paper.
ID Card Copy
Prints both sides of the ID card on a single sheet of paper in the

original size.
Manual
Reduces the size of the source documents according to the

Reduce/Enlarge setting and print all of them on a single sheet of
paper.
Margin Top/Bottom
Purpose:
To specify the value of the top and bottom margins.
Values:
4 mm*/0.2 inch*
0-50 mm/0.0-2.0 inch
*

Margin Left/Right
Purpose:
To specify the value of the left and right margins.
Values:
4 mm*/0.2 inch*
0-50 mm/0.0-2.0 inch
*
320

Margin Middle
Purpose:
To specify the value of the middle margin.
Values:
0 mm*/0.0 inch*
0-50 mm/0.0-2.0 inch
*

Paper Error
Purpose:
To specify whether to display an error when the specified output paper size does not match the loaded
paper.
IMPORTANT:
Printing repeatedly on the paper smaller than the specified output paper size may make the interior of your
printer dirty, which may result in poor print quality or breakdown in your printer.
Values:
Off*
Does not display an error when the specified output paper size does
not match the loaded paper.
On
Displays an error when the specified output paper size does not
match the loaded paper.
321
Scan Defaults
Use the Scan Defaults menus to configure a variety of scan features.
Scan to Network
Purpose:
To store the scanned image on a network server or on a computer.
Values:
Computer(Network)*
Stores the scanned image on a computer using the Server Message

Block (SMB) protocol.
Server(FTP)
Stores the scanned image on a server using the FTP protocol.
File Format
Purpose:
To specify the file format to save the scanned image.
Values:
PDF*
MultiPageTIFF
TIFF
JPEG
*
Color
Purpose:
To set the color mode.
Values:
Black & White
Scans in black and white mode. This is available only when File
Format is set to PDF or TIFF.
Grayscale
Scans in grayscale mode.
Color*
Scans in color mode.
Color(Photo)
Scans in color mode. This is suitable for photographic images.
322
Resolution
Purpose:
To specify the default scan resolution.
Values:
200 200dpi*
300 300dpi
400 400dpi
600 600dpi
*
Document Size
Purpose:
To specify the default document size.
Values:
A4 - 210297mm*
A5 - 148210mm
B5 - 182257mm
Letter - 8.511"
Folio - 8.513"
Legal - 8.514"
Executive
*
Lighten/Darken
Purpose:
To specify the default scan density level.
Values:
Lighten2
Lighten1
Makes the scanned image lighter than the original. Works well with
dark print.
Normal*
Darken1
Makes the scanned image darker than the original. Works well with
Darken2
*
323
Sharpness
Purpose:
To specify the default sharpness level.
Values:
Sharpest
Makes the scanned image sharper than the original.
Sharper
Normal*
Does not make the scanned image sharper or softer than the original.
Softer
Makes the scanned image softer than the original.
Softest
*
Auto Exposure
Purpose:
To suppress the background of the original to enhance text on the scanned image.
Values:
Off
Does not suppress the background.
On*
Suppresses the background of the original to enhance text on the

scanned image.
Margin Top/Bottom
Purpose:
To specify the value of the top and bottom margins.
Values:
2 mm*/0.1 inch*
0-50 mm/0.0-2.0 inch
*

Margin Left/Right
Purpose:
To specify the value of the left and right margins.
Values:
2 mm*/0.1 inch*
0-50 mm/0.0-2.0 inch
*
324

Margin Middle
Purpose:
To specify the value of the middle margin.
Values:
0 mm*/0.0 inch*
0-50 mm/0.0-2.0 inch
*

TIFF File Format

Purpose:
To specify the TIFF file format.
Values:
TIFF V6*
TTN2
*
Image Compression
Purpose:
To specify the image compression level.
Values:
Higher
Sets the higher image compression level.
Normal*
Sets the normal image compression level.
Lower
Sets the lower image compression level.
Max E-Mail Size

Purpose:
To specify the maximum size of e-mail that can be sent, within the range of 50KB to 16384KB. The
default is 2048KB.
325
Fax Defaults
Use the Fax Defaults menus to configure a variety of fax features.
NOTE:
The Fax service cannot be used unless you specify your region under Region. If Region is set to Unknown,
the message Set The Region Code appears on the LCD panel.
Resolution
Purpose:
To specify the resolution level to be used for fax transmission.
Values:
Standard*
Suitable for documents with normal sized characters.
Fine
Suitable for documents containing small characters or thin lines or

documents printed with a dot-matrix printer.
SuperFine(203dpi)
Suitable for documents containing extremely fine details. The

SuperFine(203dpi) mode is effective only when the remote tax
machine supports the super fine resolution. See the notes below.
SuperFine(406dpi)
Suitable for documents containing photographic images.
NOTE:
Faxes scanned in the SuperFine(203dpi) mode are received at the highest resolution of the remote machine.
Document Type
Purpose:
To specify the default document type.
Values:
Text*
Photo
Lighten/Darken
Purpose:
To specify the default fax density level.
Values:
Lighten2
Lighten1
Normal*
Darken1
Makes the fax darker than the source document. Works well with light
print or faint pencil markings.
Darken2
*
326
Makes the fax lighter than the source document. Works well with dark
print.
Delayed Start
Purpose:
This feature enables you to set a specific time for the fax transmission to start. Once Delayed Start
mode is activated, your printer stores all of the documents to be faxed into its memory and sends them
at the specified time. After faxing in the Delayed Start mode is complete, the data in the memory is
cleared.
Values:
21:00*/PM 9:00*
0:00 - 23:59 / AM/PM 1:00
- 12:59
*
Specify the fax transmission start time when sending a fax at a

specified time. Which factory default menu setting displays depends
on the value set for Time Format under the System Settings
menu. See "Changing the Clock Mode" on page 248 for more
information.
NOTE:
A maximum of 19 delayed fax jobs can be stored in this printer.
Print from USB Defaults

Use the Print from USB Defaults menus to configure the Print from USB Memory feature.
2-Sided
Purpose:
Values:
1->1-Sided
Prints on a single side of paper.
Flip on Long Edge*
Flip on Short Edge
Layout
Purpose:
To specify the output layout.
Values:
1UP*
2UP
4UP
*
327
AutoFit
Purpose:
To automatically enlarge/reduce the size of the image to fit it into the paper selected for printing.
Values:
Auto*
Reduces/enlarges the size of the image to fit it into the paper before
printing.
Off
Prints the image as it is.
NOTE:
This item is available only when a TIFF or JPG file is selected for printing.
PDF Password
Purpose:
To specify a password for printing secure PDF files.
Values:
************************
********
Enter a password of up to 32 alphanumeric characters for printing

secure PDF files.
Tray Settings
Use the Tray Settings option to set the paper size and type of paper loaded in the paper tray.
Paper Tray
Purpose:
To specify the paper loaded in the paper tray.
328
Values:
Paper Size
A4 - 210x297mm*
A5 - 148x210mm
B5 - 182x257mm
Letter - 8.5x11"
Folio - 8.5x13"
Legal - 8.5x14"
Executive
Statement
#10Env. - 4.125x9.5"
Monarch Env.
Monarch Env.L
DL Env. - 110x220mm
DL Env. L
C5 Env. - 162x229mm
Env Yougata 2
Env Yougata 2L
Env Yougata 3
Env Yougata 3L
Env Yougata 4
Env Yougata 6
Env Younaga 3
Env Nagagata 3
Env Nagagata 4
Env Kakugata 3
New Custom
Size
Portrait(Y)
297mm*/11.7
inch*
127mm 355mm/5.0in
ch 14.0inch
Landscape(X) 210mm*/8.3i
nch*
77mm 215mm/3.0in
ch 8.5inch
Specifies the length of the

custom size paper. Which factory
default menu setting displays
depends on the value selected
for mm / inch under the
System Settings menu. See
"mm / inch" on page 309 for more
information.
Specifies the width of the custom
size paper. Which factory default
menu setting displays depends
on the value selected for mm /
inch under the System
Settings menu. See "mm /
inch" on page 309 for more
information.
329
Paper Type
Plain*
Light Card
Labels
Recycled
Envelope
Postcard
NOTE:
For details on the supported paper sizes, see "Usable Print Media" on page 137.
Panel Language
Purpose:
To specify the language to be used on the operator panel.
See also:
"Changing the Language" on page 336
Values:
English*
English
Simplified Chinese
Traditional Chinese
Korean
330
Panel Lock Feature

This feature prevents unauthorized users from changing the settings on the operator panel made by
the administrator. However, you can modify the settings for individual print jobs using the print driver.
"Enabling the Panel Lock Feature" on page 331
"Disabling the Panel Lock Feature" on page 332
Enabling the Panel Lock Feature

1 Press the
(System) button.
button.

4 Select Panel Lock, and then press the
button.
5 Select Panel Lock Set, and then press the

button.
button.
button.
7 If necessary, select Change Password, and then press the

8 Enter a new password, and then press the
button.
button.
NOTE:
NOTE:
Be sure to remember the password. The procedure described below allows you to reset the password.
However, the settings for the Address Book are cleared.
1 Turn off the printer. Then, while holding the
(System) button, turn on the printer.
If you want to change the password while Panel Lock Set is Enable, perform steps 1 and 2. Enter the
current password, and then press the
button. Perform steps 3 and 4. Select Change Password, and
then press the
button. Enter a new password, and then press the
button. This will change the
password.
331
Disabling the Panel Lock Feature

NOTE:
You can select Disable for Panel Lock Set when all items under Service Lock are set to Unlocked
and Secure Receive Set is set to Disable.
1 Press the
(System) button.

3 Enter the password, and then press the
button.
button.

button.

7 Select Disable, and then press the
button.
button.
button.
NOTE:
The password is reset to 0000 when the setting for Panel Lock Set is changed from Enable to Disable.
332
Limiting Access to Copy, Fax, Scan, and USB Direct

Print Operations
Enabling the Copy, FAX, Scan, and Print from USB lock options limits access to copy, fax, scan,
and USB direct print operations.
Taking the Copy lock option as an example, the following procedure explains how to enable or disable
the option. Use the same procedure to enable or disable the FAX, Scan, and Print from USB lock
options.
1 Press the
(System) button.
button.

button.

button.
button.
button.
7 If necessary, select Change Password, and change the password using the numeric keypad.
Then, press the
button.
NOTE:
8 Press the
(Back) button.
9 Select Service Lock, and then press the

10 Select Copy, and then press the
button.
button.
button.
Unlocked
Locked
Password Locked
333
Changing the Power Saver Mode Settings

The printer enters a power saver mode after the specified time period of inactivity. You can set Power
Saver Timer to place the printer in either of the power saver modes.
1 Press the
(System) button.
button.

4 Select Power Saver Timer, and then press the
button.
button.
5 Select Low Power Timer or Sleep Timer, and then press the
6 Press the
the
or
button.
button.
You can select from 1 - 30 minutes for Low Power Timer or 6 - 11 minutes for Sleep Timer.
334
Resetting to Factory Defaults

Enabling the Initialize NVM feature and rebooting the printer will reset all the printer settings and the
Phone Book (fax) and Address Book (scan) data to their factory default menu settings.
NOTE:
The following procedure does not initialize the network settings.
- To initialize the wired network settings, see "Initialize NVM" on page 297.
- To initialize the wireless network settings on the DocuPrint M255 z model, see "Reset Wireless (DocuPrint
M255 z only)" on page 295.
1 Press the
(System) button.
button.
3 Select Maintenance, and then press the

4 Select Initialize NVM, and then press the
button.
button.
5 Select System Section to initialize the printer settings, and then press the
button.
Select User Fax Section to initialize the Phone Book data for fax.
Select User Scan Section to initialize the Address Book data for scan.
button.
The printer restarts automatically with the factory default menu settings.
335
Changing the Language

To display a different language on the operator panel:

1 Press the
(System) button.
2 Select Panel Language, and then press the

3 Select the desired language, and then press the
button.
button.

NOTE:
The window to select a printer appears in this step, when multiple print drivers are installed on your
The Printer Setting Utility appears.

3 Select System Settings from the list at the left side of the page.
The System Settings page is displayed.
4 Select the desired language from Panel Language, and then click the Apply New Settings
button.
336
Using the Numeric Keypad

As you perform various tasks, you may need to enter numbers and names. For example, when you
enter the password, you enter four-digit number. When you set up your printer, you enter your name or
your company name.
@:./
OK
ABC
DEF
GHI
JKL
MNO
PQRS
TUV
WXYZ
CA
-_
Entering Characters
When prompted to enter a letter, press the appropriate button until the correct letter appears on the
LCD panel.
For example, to enter the letter O, press 6.
Each time you press 6, the display shows a different letter, m, n, o, M, N, O and finally 6.
To enter additional letters, repeat the first step.
Press the
Key
button when you are finished.
Assigned numbers, letters or characters
1 @ . _ - (space) \ & ( ) ! " # $ % ' ~ ^ | ` ; : ? , + * / = [ ] { } < >
a b c A B C 2
d e f D E F 3
g h iG H I 4
j k l J K L 5
m n o M N O 6
p q r s P Q R S 7
t u v T U V 8
w x y z W X Y Z 9
- _~
(space) & ( )
Changing Numbers or Names

If an incorrect number or name is entered, press the C (Clear) button to clear the number or character.
Then enter the correct number or character.
337
338
10
Troubleshooting
"Clearing Jams" on page 340
"Basic Printer Problems" on page 357
"Display Problems" on page 358
"Printing Problems" on page 359
"Print Quality Problems" on page 361
"Copy Problem" on page 371
"Copy Quality Problems" on page 372
"Fax Problems" on page 373
"Scanning Problems" on page 375
"Scan Driver/Printer Utility Problems" on page 377
"Other Problems" on page 378
"Understanding Printer Messages" on page 379
"Contacting Service" on page 388
"Getting Help" on page 389
"Enabling Non-Genuine Mode" on page 391
Troubleshooting
339
Clearing Jams
Careful selection of appropriate print media and proper loading allow you to avoid most jams.
WARNING:
If you cannot remove the paper jam by doing the procedures in the manual, do not try to forcibly
remove the jam. Doing so may cause injuries. Contact your local Fuji Xerox representative.
See also:
NOTE:
Before buying large quantities of any print media, it is recommended that you try a sample first.

"Avoiding Jams" on page 341
"Identifying the Location of Paper Jams" on page 342
"Clearing Paper Jams From the Automatic Document Feeder (ADF)" on page 343
"Clearing Paper Jams From the Front of the Printer" on page 346
"Clearing Paper Jams From the Rear of the Printer" on page 351
"Clearing Paper Jams From the Center Output Tray" on page 353
"Jam Problems" on page 356
340
Troubleshooting
Avoiding Jams
Use only recommended print media.
See "Loading Print Media in the Paper Tray" on page 144 and "Loading Print Media in the Priority
Sheet Inserter (PSI)" on page 152 to load print media properly.
Do not load print media before turning on the printer.
Do not overload the print media sources.
Do not load wrinkled, creased, damp, or curled print media.
Flex, fan, and straighten print media before you load it. If a jam occurs with print media, try
feeding one sheet at a time through the paper tray or the Priority Sheet Inserter (PSI).
Do not use print media that you have cut or trimmed.
Do not mix print media sizes, weights, or types in the same print media source.
Ensure that the recommended print surface is face up when you load print media in the paper
tray or the Priority Sheet Inserter (PSI).
Keep print media stored in an acceptable environment.
Do not remove the paper tray cover while printing is in progress.
Ensure that all cables that connect to the printer are correctly attached.
Overtightening the guides may cause jams.
See also:
"Print Media Storage Guidelines" on page 135
Troubleshooting
341
Identifying the Location of Paper Jams

CAUTION:
Do not attempt to remove a paper deeply jammed inside the product, particularly a paper wrapped
around the fusing unit or the heat roller. Otherwise, it may cause injuries or burns. Switch off the
product immediately and contact your local Fuji Xerox representative.
IMPORTANT:
Do not attempt to clear any jams using tools or instruments. This may permanently damage the printer.
The following illustration shows where paper jams may occur along the print media path.
1
342
Center Output Tray
Rear Cover
OPC Drum
Levers
Front Cover
Paper Tray
ADF Cover
Troubleshooting
Clearing Paper Jams From the Automatic Document

Feeder (ADF)
When a document is jammed while it passes through the ADF, follow the steps below to remove it.
NOTE:
To resolve the error displayed on the LCD panel, you must clear all print media from the print media path.
1 Open the ADF cover.
2 Remove the jammed document by carefully pulling it in the direction of the arrow shown in the
following illustration.
3 If you find it difficult to pull the document, open the document feeder tray.
Troubleshooting
343
4 Remove the jammed document from the document output tray.
5 Close the document feeder tray.
6 Close the ADF cover, and then load the documents back into the ADF.
NOTE:
Be sure to adjust the document guides before printing a Legal-size document.
344
Troubleshooting
7 If you cannot remove the jammed document from the document output tray or cannot find any
jammed document there, open the document cover.
8 Remove the document from the ADF feed roller or the feed area by carefully pulling the
document in the direction of the arrow shown in the following illustration.
Troubleshooting
345
Clearing Paper Jams From the Front of the Printer

"Clearing Paper Jams From the Paper Tray" on page 346
"Clearing Paper Jams From the Priority Sheet Inserter (PSI)" on page 349
Clearing Paper Jams From the Paper Tray

IMPORTANT:
To prevent electric shock, always turn off the printer and disconnect the power cord from the grounded outlet
before performing maintenance.
To avoid burns, do not clear paper jams immediately after printing. The fusing unit becomes extremely hot
during use.
NOTE:
1 Push the rear cover handle and open the rear cover.
2 Lift up the levers.
346
Troubleshooting
3 Pull the paper tray out of the printer carefully. Hold the tray with both hands, lift the front slightly,
and remove it from the printer.
4 Remove all the jammed and/or creased paper from the tray.
5 Pull the jammed paper out carefully to avoid tearing it.
6 Lower the levers to the original position.
Troubleshooting
347
7 Close the rear cover.
8 Insert the paper tray into the printer, and push until it clicks into place.
348
Troubleshooting
Clearing Paper Jams From the Priority Sheet Inserter (PSI)

IMPORTANT:
Do not put excessive force on the front cover when removing the jammed paper. Doing so could damage the
cover.
during use.
NOTE:
Troubleshooting
349
3 Pull the jammed paper out carefully to avoid tearing it.
350
Troubleshooting
Clearing Paper Jams From the Rear of the Printer

IMPORTANT:
during use.
Protect the OPC drum against bright light. If the rear cover is left open for more than three minutes, print
quality may deteriorate.
NOTE:
3 Remove the jammed paper from the rear of the printer.
Troubleshooting
351
If the error is not resolved, there may be a piece of paper remaining inside the printer. Use the
following procedure to clear the jam.
6 Load print media in the paper tray or the Priority Sheet Inserter (PSI) if there is no print media.
7 Press the CA (Clear All) button on the operator panel for three seconds.
The print media is fed to push out the jammed paper.
352
Troubleshooting
Clearing Paper Jams From the Center Output Tray

IMPORTANT:
during use.
Protect the OPC drum against bright light. If the rear cover is left open for more than three minutes, print
quality may deteriorate.
NOTE:
3 Remove the jammed paper from the rear of the printer.
Troubleshooting
353
4 If no paper is found in the paper path, lift and open the scanner unit.
5 Remove any paper jammed out of the center output tray.
6 Lower and close the scanner unit.
354
Troubleshooting
If the error is not resolved, there may be a piece of paper remaining inside the printer. Use the
following procedure to clear the jam.
9 Load print media in the paper tray or the Priority Sheet Inserter (PSI) if there is no print media.
10 Press the CA (Clear All) button on the operator panel for 3 seconds.
The print media is fed to push out the jammed paper.
Troubleshooting
355
Jam Problems
"Misfeed Jam" on page 356
"Multi-feed Jam" on page 356
Misfeed Jam
Problem
Action
Print media misfeeds occur.
Remove the paper from the Priority Sheet Inserter (PSI), and then
ensure that the paper is properly inserted in the paper tray.
Depending on the print media you use, take any of the following
actions:
For thick paper, use the one that is 163 gsm or less.
For postcard, the one up to 190 gsm is available.
For thin paper, use the one that is 60 gsm or more.
For the envelope, ensure that it is properly loaded in the paper tray
as instructed in "Loading Envelopes in the Paper Tray" on
page 148.
If the envelope is deformed, correct it or use another envelope.
If performing manual duplex (2-sided) printing, ensure that the print
media is not curled.
Fan the print media.
If the print media is damp, turn over the print media.
If the problem continues, use print media that is not damp.
NOTE:
If the problem continues even though you have taken suggested actions described above, contact our local
representative office or authorized dealer.
Multi-feed Jam
Problem
Action
Print media multiple feeds occur.
Remove the paper from the Priority Sheet Inserter (PSI), and then
ensure that the paper is properly loaded in the paper tray.
If the print media is damp, use print media that is not damp.
Fan the print media.
A document jam occurs in the

ADF if scanning of multiple-sheet
document is cancelled while
scanning is in progress.
Clear the jam.
See also:
"Clearing Paper Jams From the Automatic Document Feeder
(ADF)" on page 343
NOTE:
356
Troubleshooting
Basic Printer Problems

Some printer problems can be easy to resolve. If a problem occurs with your printer, check each of the
following:
The power cord is connected to the printer, and to a properly grounded electrical outlet.
The printer is turned on.
The electrical outlet is not turned off at any switch or breaker.
Other electrical equipment plugged into the outlet is working.
When the DocuPrint M255 z model is connected to a wireless network, an Ethernet cable should
be unplugged from the printer.
If you have checked all of the above and still have a problem, turn off the printer, wait for 10 seconds,
and then turn on the printer. This often fixes the problem.
Troubleshooting
357
Display Problems
Problem
Action
After the printer is turned on, the

display on the LCD panel is
blank, keeps showing Please
wait..., or the back light is not
lit.
Turn off the printer, wait for 10 seconds, and turn on the printer. Self
Test Message appears on the LCD panel. When the test is
completed, Select Function is displayed.
Menu settings changed from the

operator panel have no effect.
Settings in the software program, the print driver, or the printer utilities
have precedence over the settings made on the operator panel.
Change the menu settings from the print driver, the printer utilities, or
the software program instead of the operator panel.
358
Troubleshooting
Printing Problems
Problem
Action
Job did not print or incorrect

characters printed.
Ensure that the Select Function screen appears on the LCD

panel before you send a job to print.
Ensure that print media is loaded in the printer.
Verify that you are using the correct print driver.
Ensure that you are using the correct Ethernet or USB cable and that
it is securely connected to the printer.
Verify that the correct print media size is selected.
If you are using a print spooler, verify that the spooler has not stalled.
Check the interface of your printer from Admin Menu.
Determine the host interface you are using. Print the System Settings
page to verify that the current interface settings are correct. Refer to
"Printing the System Settings Page" on page 175 for details on how to
print the System Settings page.
Print media misfeeds or multiple

feeds occur.
Ensure that the print media you are using meets the specifications for
your printer.
See also:
Fan the print media before loading it.
Ensure that the print media is loaded correctly.
Ensure that the paper width guides and length guide are adjusted
correctly.
Do not overfill the print media sources.
Do not force print media into the Priority Sheet Inserter (PSI) or the
paper tray when you load it. Otherwise, it may skew or buckle.
Ensure that the print media is not curled.
Load print media with the recommended print surface facing in the
correct direction.
See also:
Turn the print media over or around and try printing again to see if
feeding improves.
Do not mix print media types.
Do not mix print media sizes.
Remove the top and bottom curled sheets of a ream before loading
the print media.
Load a print media source only when it is empty.
The envelope is creased after
printing.
Ensure that the envelope is loaded in the paper tray as instructed in

"Loading Envelopes in the Paper Tray" on page 148.
Page breaks in unexpected

places.
Increase the value for Job Time-Out in the System Settings menu,
that is on the Printer Maintenance tab in the Printer Setting Utility.
Increase the time-out value in the Protocol Settings menu on the
CentreWare Internet Services.
Troubleshooting
359
360
Problem
Action
Print media does not stack neatly

in the center output tray.
Turn the print media stack over in the Priority Sheet Inserter (PSI) and
the paper tray.
Printer does not duplex pages.
Select Flip on Short Edge or Flip on Long Edge from the Duplex
menu on the Paper/Output tab of the print driver.
Troubleshooting
Print Quality Problems

"The Output Is Too Light" on page 362
"Toner Smears or Print Comes Off/Stain on Back Side" on page 363
"Random Spots/Blurred Images" on page 364
"The Entire Output Is Blank" on page 364
"Streaks Appear on the Output" on page 365
"Mottle" on page 365
"Ghosting" on page 366
"Fog" on page 367
"Bead-Carry-Out (BCO)" on page 367
"Auger Mark" on page 368
"Wrinkled/Stained Paper" on page 369
"The Top Margin Is Incorrect" on page 370
"Protrudent/Bumpy Paper" on page 370
NOTE:
In this section, some procedures use the Printer Setting Utility or the SimpleMonitor. Some procedures that
use the Printer Setting Utility can also be performed using the operator panel.
See also:
Troubleshooting
361
The Output Is Too Light
Problem
Action
The output is too light.
The toner cartridge may be low or need to be replaced. Confirm the

amount of toner in the toner cartridge.
1 Check the toner level on the Consumables tab of the Printer
Status window of the SimpleMonitor.
2 Replace the toner cartridge as needed.
Verify that the print media is dry and the correct print media is used.
If not, use the print media recommended for the printer.
See also:
Try changing the Paper Type setting on the print driver.
1 On the Paper/Output tab for Printing Preferences of the print
driver, change the Paper Type setting.
Disable Toner Saving Mode on the print driver.
1 On the Graphics tab in Printing Preferences of the print driver,
ensure that the Toner Saving Mode check box is not selected.
NOTE:
362
Troubleshooting
Toner Smears or Print Comes Off/Stain on Back Side
Problem
Action
Toner smears or print comes off.
The print media surface may be uneven. Try changing the Paper
Type setting in the print driver. For example, change Plain to
Lightweight Cardstock.
The output has stain on the back

side.
Verify that the correct print media is being used.

See also:
Adjust the temperature of the fusing unit.
1 Launch the Printer Setting Utility, and click Adjust Fusing Unit on
the Printer Maintenance tab.
2 Adjust the fixing temperature by turning up the value for your
printing media.
3 Click the Apply New Settings button.
NOTE:
Troubleshooting
363
Random Spots/Blurred Images
Problem
Action
The printed result has random

spots or is blurred.
Ensure that the toner cartridge is installed correctly.
See also:
"Installing a Toner Cartridge" on page 402
If you use a non-genuine brand toner cartridge, install a genuine
brand toner cartridge.
Clean up the fusing unit.
1 Load one sheet of paper in the paper tray, and then print a solid
image all over paper.
2 Load the printed sheet with the print surface facing down, and then
print a blank sheet of paper.
NOTE:
The Entire Output Is Blank
If this trouble happens, contact our local representative office or authorized dealer.
364
Troubleshooting
Streaks Appear on the Output
If this trouble happens, contact our local representative office or authorized dealer.
Mottle
Problem
Action
The printed result has mottled

appearance.
Adjust the transfer bias.

1 Launch the Printer Setting Utility, click Adjust BTR on the Printer
Maintenance tab.
2 Adjust the setting for the type of print media being used.
If you use non-recommended print media, use the print media
recommended for the printer.
NOTE:
Troubleshooting
365
Ghosting
Problem
Action
The printed result has ghosting.
The print media surface may be uneven. Try changing the Paper
Type setting in the print driver. For example, change Plain to
Lightweight Cardstock.
Adjust the transfer bias.
1 Launch the Printer Setting Utility, click Adjust BTR on the Printer
Maintenance tab.
2 Adjust the setting for the type of print media being used.
Adjust the temperature of the fusing unit.
1 Launch the Printer Setting Utility, and click Adjust Fusing Unit on
the Printer Maintenance tab.
2 Adjust the fixing temperature by turning up the value for your
printing media.
If you use non-recommended print media, use the print media
recommended for the printer.
NOTE:
366
Troubleshooting
Fog
Problem
Action
The printed result is foggy.
When the whole is printed light, contact our local representative office
or authorized dealer.
When the printed page is partly light, start Clean Developer.
1 Launch the Printer Setting Utility, and click Clean Developer on
the Diagnosis tab.
2 Click the Start button.
NOTE:
Bead-Carry-Out (BCO)
Problem
Action
Bead-Carry-Out (BCO) is
happening.
If the printer is installed in a high altitude location, set the altitude of

the location.
1 Launch the Printer Setting Utility, and click Adjust Altitude on the
Printer Maintenance tab.
2 Select the value close to the altitude of the location where the
printer is installed.
NOTE:
Troubleshooting
367
Auger Mark
Problem
Action
The printed result has auger

mark.
The toner cartridge may be low or need to be replaced. Confirm the

amount of toner in the toner cartridge.
1 Check the toner level on the Consumables tab of the Printer
Status window of the SimpleMonitor.
2 Replace the toner cartridge as needed.
Start Clean Developer.
1 Launch the Printer Setting Utility, and click Clean Developer on
the Diagnosis tab.
2 Click the Start button.
NOTE:
368
Troubleshooting
Wrinkled/Stained Paper
Problem
Action
The output is wrinkled.
Verify that the correct print media is being used.
The output is stained.

If excessive wrinkles occur, use paper or other media from a new
package.
See also:
If you use the envelope, check whether the crease is within 30 mm of
the four edges of the envelope.
If the crease is within 30 mm of the four edges of the envelope, this is
considered normal. Your printer is not at fault.
If not, check if the printer supports your envelope type, and then
check if you loaded the envelope in the correct orientation. For more
information, see "Loading Print Media in the Paper Tray" on page 144
or "Loading Print Media in the Priority Sheet Inserter (PSI)" on
page 152.
NOTE:
Troubleshooting
369
The Top Margin Is Incorrect
Problem
Action
The top margin is incorrect.
Ensure that the margins are set correctly on the application being
used.
NOTE:
Protrudent/Bumpy Paper
Problem
Action
Printed surface got

protrudent/bumpy.
Clean up the fusing unit.

1 Load one sheet of paper in the paper tray, and then print a solid
image all over paper.
2 Load the printed sheet with the print surface facing down, and then
print a blank sheet of paper.
NOTE:
370
Troubleshooting
Copy Problem
Problem
Action
A document loaded in the ADF

cannot be copied.
Ensure that the ADF cover is firmly closed.
Troubleshooting
371
Copy Quality Problems

Problem
Action
There are lines or streaks in

copies made from the ADF.
There is debris on the ADF glass. When scanning, the paper from the
ADF passes over the debris creating lines or streaks.
Clean the ADF glass with a lint free cloth.
See also:
"Cleaning the Scanner" on page 395
There are spots in copies taken

from the document glass.
There is debris on the document glass. When scanning, the debris

creates a spot on the image.
Clean the document glass with a lint free cloth.
See also:
The reverse side of the original is
showing on the copy.
Light colors are washed out or
white on the copy.
Image is too light or dark.
On the Copy menu, enable Auto Exposure.

For information on turning Auto Exposure on and off, see "Auto
Exposure" on page 198.
On the Copy menu, disable Auto Exposure.
For information on turning Auto Exposure on and off, see "Auto
Exposure" on page 198.
Use the Lighten/Darken option on the Copy menu.
For information on making the image lighter or darker, see
"Lighten/Darken" on page 196.
NOTE:
372
Troubleshooting
Fax Problems
Problem
Action
The printer is not working, there

is no display and the buttons are
not working.
Unplug the power cord and plug it in again.
No dial tone sounds.
Check that the phone line is connected properly.
Ensure that there is power to the electrical receptacle.
See also:
Check that the phone socket in the wall is working by plugging in
another phone.
The numbers stored in the
memory do not dial correctly.
Ensure that the numbers are stored in the memory correctly. Print the
Address Book List.
The document does not feed into

the printer.
Ensure that the document is not wrinkled and you are putting it in
correctly. Check that the document is of the right size, not too thick or
thin.
Ensure that the ADF cover is firmly closed.
Faxes are not received

automatically.
Select FAX Mode for Ans Select.

Ensure that there is paper in the Priority Sheet Inserter (PSI) or the
paper tray.
Check if the LCD panel shows Memory Full.
The printer does not send faxes.
Check the other fax machine you are sending to, to see if it can
receive your fax.
The incoming fax has blank

spaces or is received in poorquality.
The fax machine sending you the fax may be faulty. Ask the sender to
sort out the problem and resend the fax.
A noisy phone line can cause line errors. Ask the sender to resend
the fax.
Check your printer by making a copy.
The toner cartridge may be empty. Replace the toner cartridge.
See also:
"Replacing the Toner Cartridge" on page 398
Some of the words on an
incoming fax are stretched.
The fax machine sending you the fax had a temporary document jam.
Ask the sender to clear the document jam and resend the fax.
There are lines on the documents

you send.
Check your ADF glass for marks and clean it.
See also:
The printer dials a number, but

the connection with another fax
machine fails.
The other fax machine may be turned off, out of paper, or cannot
answer incoming calls. Ask the sender to sort out the problem and
retry.
Documents are not stored in the

memory.
There may not be enough memory to store the document. If the LCD
panel shows Memory Full, delete any documents you no longer
need from the memory and then restore the document, or wait for the
job in progress (e.g., a fax transmission or reception) to complete.
Troubleshooting
373
Problem
Action
Blank areas appear at the bottom

of each page or on other pages,
with a small strip of text at the
top.
You may have chosen the wrong paper settings in the user option
setting. Correct the paper settings.
See also:
"Tray Settings" on page 328
The printer will not send or

receive faxes.
Ensure that the region is set correctly.

1Press the
(System) button.
button.
button.
4 Select Region, and then press the
button.
5 When the setting is correct, press the
(Back) button to return
to the previous screen.
To change the setting, select the correct region and then press the
button. Select Yes to reboot the printer.
Check that the phone line is connected properly.
See also:
An error often occurs during a fax
transmission or reception.
374
Troubleshooting
Reduce the modem speed.

1Press the
(System) button.
button.
button.
4 Select Modem Speed, and then press the
button.
button.
Scanning Problems
Problem
Action
The scanner does not work.
Ensure that you place the document to be scanned face down on the
document glass, or face up in the Automatic Document Feeder
(ADF).
There may not be enough available memory to hold the document
you want to scan. Try the Preview feature to see if that works. Try
lowering the scan resolution rate.
Check that the USB cable is connected properly.
Ensure that the USB cable is not defective. Switch the cable with a
known good cable. If necessary, replace the cable.
Check that the scanner is configured correctly. Check the application
you want to use to make certain that the scanner job is being sent to
the correct port.
The printer scans very slowly.
Graphics are scanned more slowly than text when using the Scan to
E-Mail or Scan to Network feature.
Communication speed becomes slow in scan mode because of the
large amount of memory required to analyze and reproduce the
scanned image.
Scanning images at a high resolution takes more time than scanning
at a low resolution.
Document misfeeds or multiple

feeds occur in the ADF.
Ensure that the documents paper type meets the specifications for
the printer.
See also:
"Preparing a Document" on page 183
"Making Copies From the Automatic Document Feeder (ADF)" on
page 186
Check whether the document is properly loaded in the ADF.
Ensure that the document guides are adjusted properly.
Ensure that the number of document sheets do not exceed the
maximum capacity of the ADF.
Ensure that the document is not curled.
Fan the document well before loading it in the ADF.
Vertical stripes appear on the
output when scanned using the
ADF.
Clean the ADF glass.
See also:
A smear appears at the same

location on the output when
scanned using the document
glass.
Clean the document glass.
See also:
Images are skewed.
Ensure that the document is loaded straight in the ADF or on the

document glass.
Diagonal lines appear jagged

when scanned using the ADF.
If the document uses thick media, try scanning it from the document
glass.
Troubleshooting
375
Problem
Action
The printer does not properly

transfer scan data to a specified
destination via the Scan to E-Mail
or Scan to Network feature.
Check if the following settings have been set correctly on the

Scan to E-Mail
Check the following setting under Address Book Personal
Address:
Address
Scan to Network
Check the following settings under Address Book
Computer/Server Address Book:
Name (Displayed on Printer)
Network Type
Host Address (IP Address or DNS Name)
Port Number
Login Name (if required by host)
Login Password
Name of Shared Directory
Subdirectory Path (optional)
376
Cannot scan using WIA on a

Windows Server 2003
computer.
Enable WIA on the computer.
Cannot scan using TWAIN or

WIA on a Windows Server 2008
or Windows Server 2008 R2
computer.
Install the Desktop Experience feature on the computer.
Troubleshooting
To enable WIA:
1 Click Start Administrative Tools Services.
2 Right-click Windows Image Acquisition (WIA), and then click
Properties to ensure that Startup type is set to Manual or
Automatic.
3 Click OK.
4 Right-click Windows Image Acquisition (WIA), and then click
Start.
To install Desktop Experience:
2 Under Features Summary, click Add Features.
3 Select the Desktop Experience check box.
4 If a window appears, follow the on-screen instructions.
5 Click Next, and then click Install.
6 Restart the computer.
Scan Driver/Printer Utility Problems

Problem
Action
Unable to retrieve the Address

Book data from the printer on the
Address Book Editor.
Ensure that your computer and the printer is properly connected with
the USB cable or Ethernet cable.
Ensure that the printer is turned on.
Ensure that the print driver is installed on your computer. (The
Address Book Editor retrieves the Address Book data via the print
driver.)
The TWAIN driver cannot

connect to the printer.
the USB cable.
Check whether the printer is turned on. If the printer is turned on,
reboot it by turning the power switch off and then on again.
If a scan application is running, close the application once, restart the
application, and then try scanning again.
The scan driver has not been

registered on your computer and
cannot be accessed from the
Express Scan Manager.
Install the scan driver. If the driver is already installed, uninstall it and
then reinstall it.
Failed to scan your document on

the printer via the Express Scan
Manager.
the USB cable.
Check whether the printer is turned on. If the printer is turned on,
reboot it by turning the power switch off and then on again.
If a scan application is running, close the application once, restart the
application, and then try scanning again.
Failed to create an image file via

the Express Scan Manager.
Ensure that there is sufficient space in your hard disk.
Failed to initialize the Express

Scan Manager.
Uninstall the Express Scan Manager on your computer and then

reinstall it.
Failed to execute the Express

Scan Manager.

reinstall it.
An unexpected error occurred on

the Express Scan Manager.

reinstall it.

reinstall it.
Troubleshooting
377
Other Problems
378
Problem
Action
Condensation has occurred

inside the printer.
This usually occurs within several hours after you heat the room in
winter. This also occurs when the printer is operating in a location
where relative humidity reaches 85% or more. Adjust the humidity or
relocate the printer to an appropriate environment.
Troubleshooting
Understanding Printer Messages

The printers LCD panel displays a message describing the current state of the printer or indicates a
possible printer problem you must resolve. This section describes error codes included in the
messages, their meanings, and how to clear the messages.
IMPORTANT:
When an error message is displayed, the print data remaining on the printer and the information accumulated
in the memory of the printer are not secured.
Error Code
What You Can Do
005-121
Open the ADF cover. Remove the jammed paper and then close the ADF cover.
See also:
"Clearing Paper Jams From the Automatic Document Feeder (ADF)" on page 343
005-301
Close the ADF cover.
010-397
016-315
Turn off the printer, and then on. If this does not solve the problem, contact our local
016-317
See also:
016-372
"Online Services" on page 417
016-501
016-502
016-503
Press the
button to clear the message. Check if the SMTP server setting is correct
by contacting your server administrator.
016-504
Press the
button to clear the message. Check if the user name and password for the
POP3 server are set correctly by contacting your server administrator.
016-506
Press the
button to clear the message. Check if the SMTP server address and email destination are set correctly.
016-507
Press the
button to clear the message. Check if the user name and password used
for the SMTP server are set correctly by contacting your server administrator.
016-718
Press the
job.
button to clear the message. Retry when the printer does not process any
016-719
Press the
any job.
button to cancel the current job. Retry when the printer does not process
016-720
016-744
016-745
Press the
button to clear the message. If this does not solve the problem, contact our
local representative office or authorized dealer.
See also:
016-749
Press the
any job.
016-753
Press the
any job.
016-755
016-764
Press the
button to clear the message. Check if the Ethernet cable is properly connected. If this does not solve the problem, contact SMTP server administrator.
016-766
Press the
button to clear the message. Check if the server or the computer is
available by pinging the IP address. If this does not solve the problem, contact your
server administrator.
Troubleshooting
379
Error Code
What You Can Do
016-767
Press the
button to clear the message. Check if the recipient address is correct, and
try scanning again.
016-791
Insert the USB memory device and press the
016-795
Press the
button to clear the message. Check if the format of a file stored in USB
memory device is supported, or the file is not broken.
016-797
button to clear the message.
016-920
Press the
button to clear the message. Check the wireless settings for the access
point and the printer.
016-930
Remove the device from the front USB port and press the
sage.
016-931
016-981
Press the
016-985
Attached file size is larger than you defined. Press the

Try the following:
button to clear the mes-
button to cancel the current job. Try copying fewer documents.

Enlarge Max E-Mail Size.

Lower the resolution setting.
Change the file format of the scanned image.
017-970
Memory is likely to be full. Press the
button to clear the message. Try the following:
Delete the data stored in the memory.

Lower the resolution setting.
Reduce the number of pages.
017-980
017-981
Press the
job.
button to clear the message. Retry when the printer does not process any
017-988
Press the
button to clear the message. Check if the interface cable is securely connected or your computer does not have any problem.
018-338
024-340
024-360
See also:
024-371
024-958
024-963

Load the specified paper and press the
screen instruction if one appears.
button to clear the message. Follow the on-
See also:
024-969
See also:
026-720
Press the
button to clear the message. Check if the USB memory device has
enough memory.
026-721
Press the
button to clear the message. Check if the USB memory device is write-protected or gets any disk problem.
026-722
380
026-723
Press the
button to clear the message. Check if the path and file name to save the
data is too long.
026-750
Press the
button to clear the message. Check if the interface cable is securely connected, or restart the application you use.
Troubleshooting
Error Code
What You Can Do
026-751
026-752
Press the
nected.
027-446
IPv6 address duplication. Change the IP address setting.
027-452
IPv4 address duplication. Change the IP address setting.
031-521
Press the
button to clear the message. Check if the access setting to the SMB server
is correct by contacting your server administrator.
031-526
Press the
button to clear the message. Check if the domain name of the SMB server
is correct. Check DNS connection, or check if the name of the forwarding destination
server is registered with DNS.
031-529
Press the
button to clear the message. Check if the network is properly connected
and if the password for the SMB server is correct.
031-530
Press the
button to clear the message. Check if the working path setting to the SMB
server is correct.
031-533
Press the
button to clear the message. Check the following:
If the file name you specified is not used by other users.
If file or folder that has the same name as the one you specified already exists.
If the SMB server encounters any write-protection or disk problem.
031-534
Press the
button to clear the message. Check if the SMB server encounters any
write-protection or disk problem.
031-535
button to clear the message. Check if the interface cable is securely con-
031-536
031-537
Press the
button to clear the message. Check if the storage location has free space.
031-555
Press the
button to clear the message. Check if the network is properly connected.
031-556
Press the
button to clear the message. Check if the SMB server encounters any
031-557
Press the
031-558
Press the
button to clear the message. Check if the access setting to the SMB server
is correct by contacting your server administrator.
031-571
Press the
button to clear the message. Check if the network is properly connected.
031-574
Press the
is correct.
button to clear the message. Check if the domain name of the FTP server
031-575
Press the
button to clear the message. Check if the host name setting to the FTP
server is correct.
031-576
Press the
button to clear the message. Check if the FTP server encounters any
031-578
Press the
button to clear the message. Check if the network is properly connected
and if login name (user name) and password for the FTP server are correct.
031-579
Press the
button to clear the message. Check if the working path setting to the FTP
server is correct.
031-582
Press the
031-584
Press the
If the FTP server encounters any write-protection or disk problem.
Troubleshooting
381
Error Code
What You Can Do
031-585
Press the
delete/write-protection or disk problem.
031-587
031-588
Press the
031-589
Press the
031-594
Press the
button to clear the message. Contact your server administrator to check if
the scanned file has wrong setting while being stored to FTP server. If this does not
solve the problem, contact our local representative office or authorized dealer.
button to clear the message. Check if the storage location has free space.
See also:
031-598
Press the
033-503
Press the
button to clear the message. Retry, and check the report. Delete the
unnecessary data stored in the memory.
033-513
033-517
Press the
rect.
button to clear the message. Check if the password of the fax lock is cor-
033-518
Press the
button to clear the message. Check if your region is set correctly.
033-519
Fax service is locked. To continue, press the
button and disable the fax lock.
See also:
033-787
Press the
033-788
Press the
button to clear the message. Remove the received fax, or wait for a while
until sending a fax is completed.
034-700
Press the
button to clear the message. If the error continues to appear after the
redial for the specified number of times, try the following:
Check if the phone line is connected properly.
Check if the destination number is correct.
Set Number of Redial to the largest value.
Set Interval Timer or Redial Delay longer.
034-701
034-702
button to clear the message. The job is cancelled.
See also:
034-703
034-704
034-705
034-706
Press the
Check if the phone line is connected properly.
Check if the destination number is available and correct.
See also:
034-707
382
Press the
Lower Modem Speed.
Troubleshooting
Error Code
What You Can Do
034-708
Press the
Lower Modem Speed.
Check if the destination number is available.
034-709
Press the
034-710
034-711
034-712
034-713
Press the
Lower Modem Speed.
034-714
Press the
Check if the destination number is available.
034-715
Press the
Lower Modem Speed.
034-716
Press the
button to clear the message. If the error continues to appear after the retry
for the specified number of times, it will be cancelled. When retrying sending the fax,
lower Modem Speed.
034-717
Press the
for the specified number of times, it will be cancelled. Retry sending the fax.
034-718
Press the
lower Modem Speed.
034-719
034-720
Press the
for the specified number of times, it will be cancelled. When retrying sending the fax, try
the following:
Lower Modem Speed.
Enable ECM.
034-721
Press the
lower Modem Speed.
034-722
034-723
034-724
034-725
034-726
034-727
Press the
button to clear the message. Check if the destination number is available.
If the error continues to appear after the retry for the specified number of times, it will be
cancelled.
Troubleshooting
383
Error Code
What You Can Do
034-750
Press the
button to clear the message. Check if the phone line is connected properly.
See also:
034-751
Press the
button to clear the message. Check if the destination machine blocks your
fax as the junk fax. If it does, ask the receiver to disable the setting.
034-752
Press the
034-753
See also:

034-754
Press the
button to clear the message. Lower Modem Speed.
034-755
034-756
034-757
034-758
Press the
Or, lower Modem Speed.
See also:
034-759
Press the
Press the
034-760
034-761
See also:
034-762
Press the
button to clear the message. Try the following:
Lower Modem Speed.
Enable ECM.
034-763
Press the
Press the
034-764
034-765
034-766
034-767
See also:
034-768
Press the
041-340
042-358
061-370
See also:
062-321
075-100

Check and clear the paper path, load the paper, and then press the
the message.
button to clear
See also:
"Clearing Paper Jams From the Front of the Printer" on page 346
075-921
384
Load the printed output in the paper tray or the Priority Sheet Inserter (PSI) and press
the
button.
Troubleshooting
Error Code
What You Can Do
077-100
Open the rear cover and remove the jammed paper.
077-104
See also:
077-106
077-108
077-109
077-304
Close the rear cover.
077-900
Open the rear cover and remove the jammed paper.
077-901
See also:
077-907
091-402
The service life of your printer is coming to an end and the printer will soon stop running. If you want to keep using the printer, change the Machine life setting to Continue Print. However, continuous use of the printer will degrade the print quality.
See also:
"Machine life" on page 312
091-441
The printer has exceeded its service life or the settings have been changed to continue
using it. The quality of printouts will degrade if the printer continues to be used.
See also:
092-651
092-661
See also:
093-426
Replace the toner cartridge soon.
See also:
093-925
Set the toner cartridge appropriately or replace it.
See also:
093-926
Replace the toner cartridge with a supported one.
See also:
093-933
Replace the toner cartridge with a new one. If you do not replace the toner cartridge,
print quality problems may occur.
See also:
093-974
Turn off the printer, check if the toner cartridge is installed correctly, and then turn on the
printer. If this does not solve the problem, contact our local representative office or
authorized dealer.
See also:
Troubleshooting
385
Error Code
What You Can Do
116-210
116-314
116-323
See also:
116-325
116-326
116-355
116-395
116-703
116-720
117-331
Press the
any job.
117-332
117-333
See also:
117-334
117-342
117-346
117-348
Retry, and check the report. Turn off the printer, and then on. If this does not solve the
problem, contact our local representative office or authorized dealer.
See also:
117-350
Open the rear cover and then close it.
117-366
124-333
134-211
See also:
191-310
Although the service life of your printer has been over and the printer stopped running,
you can still use the printer by pressing the
(Back) button and the
button at the
same time. However, continuous use of the printer will degrade the print quality.
See also:
386
191-311
The life of your printer has been over and you can no longer use the printer.
193-700
A non-genuine toner is installed.
Troubleshooting
NOTE:
As for the following message, which does not include an error code, refer to the table below for the solution.
Error Message
What You Can Do
Wrong Paper Size

message.
Reload Paper then

Press OK
button to clear the
See also:
"Loading Print Media in the Priority Sheet Inserter (PSI)" on
page 152
Job Cancelled
Open ADF Cover
and Remove All Paper
Open the ADF cover. Remove the jammed paper and then close
the ADF cover.
See also:
"Clearing Paper Jams From the Automatic Document Feeder
(ADF)" on page 343
Troubleshooting
387
Contacting Service
When you call for printer service, be prepared to describe the problem you are experiencing or the
error message on the LCD panel.
You need to know the model of your printer and serial number. See the label on the rear cover of your
printer.
388
Troubleshooting
Getting Help
"LCD Panel Messages" on page 389
"SimpleMonitor Alerts" on page 389
"Obtaining the Product Information" on page 390
We provide several automatic diagnostic tools to help you produce and maintain print quality.
LCD Panel Messages

The LCD panel provides you with information and troubleshooting help. When an error or warning
condition occurs, the LCD panel displays a message informing you of the problem.
See also:
"Understanding Printer Messages" on page 379
SimpleMonitor Alerts
The SimpleMonitor is a tool that is included on the Software Pack CD-ROM. It automatically checks
the printer status when you send a print job. If the printer is unable to print your job, the SimpleMonitor
automatically displays an alert on your computer screen to let you know that the printer needs
attention.
Troubleshooting
389
Obtaining the Product Information

Obtaining the Latest Print Driver
The latest print driver can be obtained by downloading it from our web site.
NOTE:
The communication fee shall be borne by users.
1 On your print driver's Properties dialog box, click the Configuration tab and then click About.
2 Click Fuji Xerox Web Site.
Your web browser starts and our web site is displayed.
3 Follow the instructions on the web site and download an appropriate print driver.
NOTE:
The URL of the driver download service page is as follows: http://www.fujixeroxprinters.com/.
For the latest information about the print driver features, refer to the Help provided for the print driver.
Updating the Printer's Firmware

Our web site also provides a tool that allows you to update the printer's firmware (software embedded
within the printer) from your computer.
The latest firmware and updating tool can be downloaded from the following URL.
Follow the instructions on the web site and download the correct firmware update.
http://www.fujixeroxprinters.com/
NOTE:
The communication fee shall be borne by users.
390
Troubleshooting
Enabling Non-Genuine Mode

When toner within the toner cartridge is empty, the message, 093-933, appears.
When you want to use the printer in Non-Genuine Mode, enable Non-Genuine Mode and replace the
toner cartridge.
IMPORTANT:
If you use the printer in Non-Genuine Mode, the performance of the printer may not be at its optimum. And
any problems that may arise from the use of Non-Genuine Mode are not covered by our quality guarantee.
The continuous use of Non-Genuine Mode can also cause the printer to break down, and any repair charges
for such break down will be incurred by users.
NOTE:
To disable Non-Genuine Mode, select Off for Toner of Non-Genuine Mode on the operator panel or clear
the check box next to On on the Non-Genuine Mode page of the Printer Maintenance tab of the Printer
Setting Utility.

"Using the Printer Setting Utility (Windows Only)" on page 392

NOTE:
Before starting the operation described below, confirm that the LCD panel shows Select Function.
1 Press the
(System) button.
2 Select Admin Menu and then press the
button.
3 Select Maintenance and then press the
button.
4 Select Non-Genuine Mode and then press the

5 Select Toner and then press the
6 Select On and then press the
7 Press the
button.
button.
button.
button until the top page is displayed.
The printer switches to Non-Genuine Mode.
Troubleshooting
391

NOTE:

3 Select Non-Genuine Mode from the list at the left side of the page.
The Non-Genuine Mode page is displayed.
4 Select the check box next to On, and then click the Apply New Settings button.
392
Troubleshooting
11
Maintenance
"Cleaning the Printer" on page 394
"Ordering Supplies" on page 404
"Storing Consumables" on page 406
"Managing the Printer" on page 407
"Conserving Supplies" on page 410
"Checking Page Counts" on page 411
"Moving the Printer" on page 412
Maintenance
393
Cleaning the Printer

This section describes how to clean the printer in order to maintain it in good condition and print clean
printouts all the time.
WARNING:
When cleaning this product, use the designated cleaning materials exclusive to it. Other cleaning
materials may result in poor performance of the product. Never use aerosol cleaners to avoid
catching fire and explosion.
CAUTION:
When cleaning this product, always switch off and unplug it. Access to a live machine interior may
cause electric shock.

"Cleaning the ADF Feed Roller" on page 397
394
Maintenance
Cleaning the Scanner

To ensure the best possible copies, clean the scanner at the start of each day and during the day, as
needed, to keep it clean.
1 Slightly dampen a soft lint-free cloth or paper towel with water.

3 Wipe the surface of the document glass and ADF glass until they are clean and dry.
1
2
4
3
Film
White Document Cover
Document Glass
ADF Glass
Maintenance
395
4 Wipe the underside of the white document cover and film until they are clean and dry.
396
Maintenance
Cleaning the ADF Feed Roller

To ensure the best possible copies, clean the ADF feed roller at regular intervals to keep it clean.
1 Open the ADF cover.
2 Wipe the ADF feed roller with a dry soft lint-free cloth or paper towel until it is clean.
The ADF feed roller soiled with ink stains may dirty the paper that goes through the Automatic
Document Feeder (ADF). In such a case, slightly dampen a soft lint-free cloth or paper towel with
neutral detergent or water, and wipe the ADF feed roller until it is clean and dry.
Maintenance
397
Replacing the Toner Cartridge

Genuine toner cartridges are available only through Fuji Xerox.
It is recommended that you use a genuine toner cartridge for your printer. Fuji Xerox does not provide
warranty coverage for problems caused by using non-genuine consumables.
WARNING:
Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for the spills.
It may catch fire by electric sparks inside the vacuum cleaner and cause explosion. If you spill a large
volume of toner, contact your local Fuji Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the cartridge may catch fire and
cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji Xerox representative for
its disposal.
CAUTION:
Keep drum cartridges (or drum if not a cartridge type) and toner cartridges out of the reach of
children. If a child accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.
When replacing drum cartridges (or drum if not a cartridge type) and toner cartridges, be careful not
to spill the toner. In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well
as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at least 15 minutes until
irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water and consult a
physician immediately.
IMPORTANT:
Do not shake the used toner cartridge to avoid spilling of the toner.

"When to Replace the Toner Cartridge" on page 399
"Removing the Toner Cartridge" on page 400
"Installing a Toner Cartridge" on page 402
398
Maintenance
When to Replace the Toner Cartridge

The printer has one toner cartridge: black (K).
When a toner cartridge reaches its usable life-span, the following messages appear on the LCD panel.
Message
093-426
093-933
*
Remaining Page Yield
Printer Status and Action
Approx. 500 pages
The toner cartridge has become low. Prepare a

new one.
The toner cartridge has become empty. Replace

the old toner cartridge with a new one.
This warning appears only when a genuine toner cartridge is used (i.e. Non-Genuine Mode is disabled).
IMPORTANT:
When placing a used toner cartridge on the floor or on a table, place a few sheets of paper under the toner
cartridge to catch any toner that may spill.
Do not reuse old toner cartridges that you remove from the printer. Doing so can impair print quality.
Do not shake or pound used toner cartridges. The remaining toner may spill.
We recommend you use up a toner cartridge within one year after you remove it from the packaging.
Maintenance
399
Removing the Toner Cartridge

1 Turn off the printer.
2 Open the front cover.
3 Open the toner access cover.
4 Spread a few sheets of paper on the floor or table where you want to place the removed toner
cartridge.
400
Maintenance
5 Turn the toner cartridge counterclockwise to unlock.
6 Pull the toner cartridge out.

IMPORTANT:
Do not touch the shutter of the used toner cartridge.
Always pull the toner cartridge out slowly so you do not spill any toner.
7 Place the toner cartridge slowly on the sheets of paper you spread in step 4.
Maintenance
401
Installing a Toner Cartridge

1 Unpack a new toner cartridge and shake it five times to distribute the toner evenly.
NOTE:
Handle the toner cartridge carefully to avoid spilling of the toner.
2 Insert the toner cartridge into the cartridge holder, and then turn it clockwise to align to the lock
mark.
IMPORTANT:
Be sure to secure the toner cartridge firmly before printing. Otherwise, it may cause some defects.
402
Maintenance
3 Close the toner access cover. Make sure that the cover clicks into place.
4 Close the front cover.
5 Pack the removed toner cartridge in the box in which the installed toner cartridge was packed up.
6 Taking care not to touch any spilled toner, dispose of the sheets of paper you used for toner
cartridge replacement.
Maintenance
403
Ordering Supplies
The toner cartridge needs to be ordered occasionally. The toner cartridge includes installation
instructions on the box.
"Consumables" on page 404
"When to Order a Toner Cartridge" on page 404
"Recycling Supplies" on page 405
Consumables
IMPORTANT:
Use only consumables we recommend. Use of any consumables other than recommended can impair
machine quality and performance.
Product Name
Product Code
Description
Toner Cartridge
CT201918
Available for DocuPrint M255 z and capable of printing

approximately 2,500 pages.
Toner Cartridge
CT201919
2-in-1 package of CT201918
Toner Cartridge
CT201920
Available for DocuPrint M255 df and capable of printing

approximately 2,500 pages.
Toner Cartridge
CT201921
2-in-1 package of CT201920
IMPORTANT:
The number of printable pages are applicable when A4 plain paper SEF ( ) is used and printing is done
continuously in the print ratio of 5% in image density. Also, it satisfies the public values on the basis of JIS
X6931 (ISO/IEC 19752). These values are estimates and vary depending on conditions such as the content
being printed, paper size, paper type, the printers operating environment, initializing process done when you
turn on or off the printer, and adjustments to maintain print quality.
NOTE:
The printable number of pages for the starter toner cartridge shipped with the printer is approximately 1,000
pages on DocuPrint M255 z and 2,500 pages on DocuPrint M255 df.
Each toner cartridge includes installation instructions on the box.
When to Order a Toner Cartridge

The LCD panel displays a warning when the toner cartridge nears its replacement time. Verify that you
have a replacement at hand. It is important to order a toner cartridge when the message first appears
to avoid interruptions to your printing. The LCD panel displays an error message when the toner
cartridge must be replaced.
To order a toner cartridge, contact our local representative office or authorized dealer.
IMPORTANT:
This printer is designed to provide the most stable performance and print quality when used with the
recommended toner cartridge. Not using the toner cartridge recommended for this printer degrades the
performance and printing quality of the printer. You could also incur charges if the printer breaks down. To
receive customer support and achieve the optimum performance of the printer, be sure to use the
recommended toner cartridge.
404
Maintenance
Recycling Supplies
For environmental protection and efficient use of resources, Fuji Xerox reuses returned toner
cartridges and drums (photoreceptors) to make recycle parts, recycle materials or energy
recovery.
Proper disposal is required for toner cartridges no longer needed. Do not open toner cartridges.
Return them to your local Fuji Xerox representative.
Maintenance
405
Storing Consumables
Store consumables in their original packaging until you need to use them. Do not store consumables
in:
Temperatures greater than 40 C (140 F).
An environment with extreme changes in humidity or temperature.
Direct sunlight.
Dusty places.
A car for a long period of time.
An environment where corrosive gases are present.
An environment with salty air.
406
Maintenance
Managing the Printer

"Checking or Managing the Printer with the CentreWare Internet Services" on page 407
"Checking Printer Status with the SimpleMonitor (Windows Only)" on page 408
"Checking Printer Status Through E-mail" on page 409
Checking or Managing the Printer with the CentreWare

Internet Services
When the printer is installed in a TCP/IP environment, you can check printer status and configure
settings using a web browser on a network computer. You can also use the CentreWare Internet
Services to check the remaining volume of consumables and the paper loaded in this printer.
NOTE:
When using the printer as a local printer, you cannot use the CentreWare Internet Services. For details on
checking the status of a local printer, refer to "Checking Printer Status with the SimpleMonitor (Windows
Only)" on page 408.
Starting the CentreWare Internet Services

Use the following procedure to start the CentreWare Internet Services.

Using Online Help

For details regarding the items that you can set on the CentreWare Internet Services, click the Help
button to display the online Help.
Maintenance
407
Checking Printer Status with the SimpleMonitor

(Windows Only)
The SimpleMonitor is a tool that is installed along with your print driver. It automatically checks the
printer status when you send a print job. The SimpleMonitor can also check the status of the paper
tray and remaining amount of toner in the toner cartridge.
Starting the SimpleMonitor

Double-click the SimpleMonitor icon on the taskbar or right-click the icon and select Printer
Selection.
If the SimpleMonitor icon is not displayed on the taskbar, open the SimpleMonitor from the Start
menu.
your printer SimpleMonitor-Btype for Asia-Pacific.
The Printer Selection window appears.
2 Click the name of the desired printer from the list.

The Printer Status window appears.
For details on the functions of the SimpleMonitor, refer to the Help of the SimpleMonitor.
See also:
408
Maintenance
Checking Printer Status Through E-mail

When connected in a network environment where e-mail exchange is available, the printer can send
an e-mail report to specified e-mail addresses containing the following information:
The network settings and the printer status
The error status which has occurred on the printer
Setting the E-mail Environment

Access the CentreWare Internet Services. On the Properties tab, configure the following settings
according to your e-mail environment. After configuring the settings on each window, always click
Apply and then turn off/on the printer to reboot. For details on each item, refer to the Help on the
Item
Item to be configured
Description
General Setup >

StatusMessenger
Recipient's E-mail
Address
Specify up to two e-mail addresses to which notices

about changes in printer status or errors are sent.
Notification Items
Set the content of the notices to send via e-mail.
Port Status
StatusMessenger
Select Enabled.
Protocol Settings >

E-mail
SMTP Server Settings

Machine's E-mail
Address
SMTP Server Address
SMTP Server Port
Number
Select appropriate settings for sending and

receiving e-mails.
Send Authentication
E-Mail Send
Authentication
Login Name
Password
Re-enter Password
POP3 Server Settings
POP3 Server Address
POP3 Server Port
Number
Login Name
Password
Re-enter Password
Maintenance
409
Conserving Supplies
You can change several settings of your print driver to conserve toner and paper.
Supply
Setting
Function
Toner cartridge
Toner Saving Mode in

the Graphics tab of the
print driver
This check box allows the users to select a print mode

that uses less toner. When this feature is used, the
image quality will be lower than when it is not used.
Print media
Multiple Up in the Layout

tab of the print driver
The printer prints two or more pages on one side of a

sheet. The available numbers that each print driver can
print on one sheet of paper are as follows:
Windows Print Driver: 2, 4, 8, or 16 pages
Mac OS X Print Driver: 2, 4, 6, 9, or 16 pages
Combined with the Duplex (2-sided) print setting,
Multiple Up allows you to print up to 32 pages on one
sheet of paper. (16 images on the front and 16 on the
back)
410
Maintenance
Checking Page Counts

You can print the System Settings page to check the total number of printed pages. The total number
of printed pages is shown in the Print Volume section, classified by paper sizes.
Single side print (including Multiple Up print) is counted as one job, and 2-sided print (including
Multiple Up print) is counted as two. During duplex (2-sided) printing, if an error occurs after one side
is printed properly, it is counted as one.
During duplex (2-sided) printing, a blank page may be inserted automatically depending on the
settings of the application. In this case, the blank page is counted as one page. If a blank page is
inserted during duplex (2-sided) printing for odd-number pages and the rear of the last odd-number
page is left blank, however, this page is excluded from page counting.
NOTE:
Refer to "Printing the System Settings Page" on page 175 for details on how to print the System Settings
page.
Maintenance
411
Moving the Printer

1 Turn off the printer.
2 Disconnect the power cord, interface cable, and any other cables.
3 Remove all paper from the document output tray.
412
Maintenance
4 Lift the scanner unit, remove all paper from the center output tray, and then retract the output tray
extension, if extended.
5 Remove the paper tray from the printer.
6 Lift the printer and move it gently.

NOTE:
If you move the printer over a long distance, be sure to remove the toner cartridge and pack the printer
inside a box to avoid spilling of the toner.
Maintenance
413
7 Place the printer at a new location and replace the paper tray.
414
Maintenance
12
Contacting Fuji Xerox
"Technical Support" on page 416
415
Technical Support
Fuji Xerox recommends the Customer first utilize support materials shipped with the product, product
diagnostics, information contained on the Web, and e-mail support. If unsuccessful, to obtain services
under product warranty, the Customer must notify Fuji Xerox Telephone Support or its authorized
service representative of the defect before the expiration of the warranty period. Customer will provide
appropriate assistance to Telephone Support personnel to resolve issues, such as restoration of the
operating system, software program and drivers to their default configuration and settings, verification
of functionality of our products, replacement of customer replaceable units, clearing paper misfeeds
and cleaning the unit and other prescribed routine and preventative maintenance.
If the Customers product contains features that enable Fuji Xerox or its authorized service
representative to diagnose and repair problems with the product remotely, we may request that the
Customer allow such remote access to the product.
416
Online Services
You can find detail Product and Consumable warranty information and activate your warranty by
registering your details on our web site at http://www.fujixerox.com/support/docuprint/.
Fuji Xerox Online Support Assistant provides instructions and troubleshooting guides to resolve your
printer problems. It is an easy-to-use, searchable online Help. To find out more, please visit our online
support at http://www.fujixerox.com/support/docuprint/.
417
418
Index
# button 42
Symbols
Numerics
2-Sided 199, 286, 291, 320, 327

2-Sided Print 276, 302
2-Sided Report 309
Address Book 284

Address Book button 42
Address Book Editor 56
ADF cover 41, 342
ADF glass 41, 395
Adjust Altitude 313
Adjust BTR 310
Adjust Fusing Unit 311
Admin Menu 284
Alert Tone 308
Ans Select 275, 298
Ans/FAX Mode 275
Applicable lines 38
Auto Ans. Ans/FAX 275, 298
Auto Ans. TEL/FAX 275, 298
Auto Answer Fax 275, 298
Auto Exposure 198, 319, 324
Auto Reset 306
AutoFit 328
Automatic Document Feeder (ADF) 40, 41
Automatic duplex printing 161
Automatic redialing 255
Avoiding jams 341
Back button 42
Basic printer problems 357
C (Clear) button 42
CA (Clear All) button 42
Canceling a print job 160
From computer 160
From operator panel 160
Center output tray 40, 342, 353
CentreWare Internet Services 51, 296

Managing printer 407
Online help for 407
Starting 407
Clean Developer 311
Clearing jams 340
Clearing paper jams
From Automatic Document Feeder (ADF)
343
From center output tray 353

From front of printer 346
From paper tray 346
From Priority Sheet Inserter (PSI) 349
From rear of printer 351
Clock mode 248
Clock Settings 307
Coding method 37
Collated 191, 317
Color 322
Company Name 276, 301
Connecting printer 63
Connection specifications 63
Connection type 63
Connectivity 35, 36
Conserving supplies 410
Consumables 404
Contacting service 388
Continuous copy 33
Continuous copy speed 33
Continuous print speed 34
Copy
ID card 205
Limiting access 333
Copy button/LED 42
Copy problem 371
Copy quality
Problems 372
Custom paper 172
With Mac OS X driver 173
With Windows print driver 173
Customizing copy options 187
Data LED 42
Delayed Start 327
Demo Page 283
Density Adjustment 311
Dialing Type 275, 299
Dimensions 33
Index
419
Direct Fax 257

Discard Size 276, 304
Display problems 358
Document cover 41
Document feeder tray 40, 41
Document glass 41, 395
Document guides 41
Document output tray 40
Document Size 194, 318, 323
Document size 38
Document stopper 40
Document Type 195, 251, 318, 326
Draft Mode 289
DRPD Mode 275
DRPD Pattern 276, 302
Duplex printing 28, 161
ECM 276, 304

Edit From Field 316
Electrical safety 16
Energy Saver button/LED 42
Envelope 310, 311
Error and warning messages 389
Error History 283
Error LED 42
Ethernet 292
Ethernet port 41, 63
Express Scan Manager 57
Extel Hook Thresh 276, 304
F/W Version 310

Fault Time-Out 307
Fax
Limiting access 333
Fax Activity 276, 284, 305
Fax Broadcast 276, 305
Fax button/LED 42
Fax Cover Page 276, 301
Fax Fwd E-Mail 276, 303
Fax Fwd Number 276, 303
FAX Mode 275
Fax Number 276
Fax problems 373
Fax Transmit 276
File Format 322
Film 395
First copy output time 32
Font 287
Font Pitch 288
Font Size 288
Form Line 289
420
Index
Forward Settings 276, 303

Front cover 40, 342
Getting help 389

SimpleMonitor alerts 389
Gray Balance 319
Group Dial 284
Group dialing 266
Halftone 32
HDD 32
Image Compression 325

Image Enhance 289
Initialize NVM 297, 312
Installing print driver
Linux 120
Mac OS X 114
Windows 73
Interval Timer 275, 300
IP Filter 296
Job History 283

Job Status button/LED 42
Job Time-Out 307
Junk Fax Filter 275, 300
Labels 310, 311

Launcher 54
Layout 292, 327
LCD panel 42
LCD panel messages 389
Levers 41
License 11
Light Card 310, 311
Lighten/Darken 196, 252, 319, 323, 326
Line Monitor 275, 299
Line Termination 290
Line Type 275, 299
Loading envelopes
Paper tray 148
Priority Sheet Inserter (PSI) 155
Loading print media 143
Paper tray 144
Low Toner Alert Msg 309
LPD 296
Machine installation 18
Machine life 312
Machine weight 33
Main components 40
Maintenance 310
Manual duplex printing 162
Manuals 12
Margin Left/Right 203, 320, 324
Margin Middle 204, 321, 325
Margin Top/Bottom 202, 320, 324
Max E-Mail Size 325
Memory 32
Meter Readings 284
mm / inch 309
Modem Speed 276, 304
Mottle 365
Multiple Up 28, 410
Network 292
Network connection setup 76
Non-Genuine Mode 313, 391
Number of copies 188
Number of fax lines 37
Number of Redial 275, 300
Numeric keypad 42
N-Up 200, 320
OK button 42
One-touch buttons 42
OPC drum 41, 342
Operating system 35, 38
Operational safety 21
Operator panel 40, 42
Ordering supplies 404
Orientation 286
Original paper size 32, 36
Output paper size 32
Output paper weight 32
Output tray capacity 33
Output tray extension 40, 157
Panel Language 330

Panel Lock 314, 331
Panel Settings 283
Panel Settings page 46
Paper chute 41
Paper Error 321
Paper jam location 342

Center output tray 342
Front cover 342
Levers 342
OPC drum 342
Paper tray 342
Rear cover 342
Paper jams 346, 351, 353, 356
Paper tray 346
Paper Size 189, 285, 292
Paper Tray 328
Paper tray 40, 137, 342
Paper tray capacity 33
Paper tray cover 40
Paper weight 33
Paper width guides 40, 147
Parts name 40
PCL Fonts List 283
PCL print driver 73
PCL Settings 285
PDF Password 291, 328
PDF Settings 291
PDL 34
Peer-to-peer 109
Phone Book 284
Phone connector 41, 63
Plain 310, 311
Point and Print 106
Port 9100 296
Port Status 316
Post Card 310, 311
PostScript Level3 Compatible print driver 73
Power connector 41
Power consumption 33
Power On Wizard 309
Power saver mode 334
Power Saver Timer 306
Power supply 33
Power switch 40
Prefix Dial 276, 277, 303
Prefix Dial Num 276, 303
Print button/LED 42
Print driver
Linux 120
Mac OS X 114
PCL 73
PostScript Level3 Compatible 73
Windows 73
XML Paper Specification 73, 113
Print driver pre-install status 74
Index
421
Print media 410

Dimensions 143
Print Mode 291
Print quality problems 361
Print resolution 34
Printer
Managing 407
Messages 379
Moving 412
Status 409
Printer messages 379
Printer Setting Utility 52
Printer software 49
Printer status 409
Printing 159
Basics 131
Custom paper 172
From computer 159
Problems 359
With Web Services on Devices 178
Printing problems 359
Printing resolution 32
Printing with Web Services on Devices 178
Priority Sheet Inserter (PSI) 28, 40, 138, 342,
349
Product features 28
Product information 390
Protocol 34, 296
Protocol Monitor 283
PS Data Format 297, 316
PS Error Report 290
PS Fonts List 283
PS Job Time-Out 290
PS Settings 290
Quantity 289, 291
Q
R
Rear cover 41, 342

Rear cover handle 41
Recording paper size 37
Recycled 310, 311
Recycling supplies 405
Redial Delay 275, 300
Redial/Pause button 42
Reduce/Enlarge 192, 317
Reduction/enlargement 32
Region 276, 305
Registration roller 41
Remote Rcv Tone 275, 300
Remote Receive 275, 300
Report page 175
422
Index
Reset Wireless 295

Resetting to factory defaults 335
Resolution 251, 323, 326
Setting scan resolution 239
Ring Tone Volume 275, 299
Ringer volume 273
S
Safety
Electrical 16
Operational 21
Scan button/LED 42
Scan settings
Color mode 239
Document size 240
Scan resolution 239
Scanned image file type 238
Suppress background color 240
Scan to e-mail 36
Scan to Network 322
Scan to PC 36
Scanner driver/printer utility problems 377
Scanning
Limiting access 333
Scanning halftone 36
Scanning problems 375
Scanning resolution 32, 36, 37
Secure Receive 315
Secure Settings 314
Send document size 37
Send Header 276, 301
Sending a fax 249
Sending a fax from memory 253
Sending a fax manually 254
Service Lock 314
Setting the printer ID 246
Setting the time and date 247
Setting your region 246
Sharpness 197, 319, 324
SimpleMonitor alerts 389
SNMP 296
Software Download 315
Software installation 61
Space requirement 33
Speaker volume 273
Specifications 31
Speed Dial 284
Speed Dial button 42
Standard paper and tested paper 139
Start button 42
StatusMessenger 296, 409
Configuring 409
Stop button 42
Storing consumables 406
Supplies
Recycling 405
When to order 404
Symbol Set 288
System button/LED 42
System Settings 283, 306
Your Fax Number 301
TCP/IP 295
TEL Mode 275
TEL/FAX Mode 275
TIFF File Format 325
Toner access cover 40
Toner cartridge 40, 399
Conserving 410
Install 402
Remove 400
When to order 404
When to replace 399
Toner Refresh 312
Tool Without An Interesting Name (TWAIN) 210
Total page counts 411
Transfer roller 41
Transmission mode 37
Transmission resolution 38
Transmission speed 37, 38
Transmission time 37
Tray Settings 328
U
USB direct print
Limiting access 333
USB port 40, 41, 63
USB Settings 316
USB storage device 234
User Setup Disk Creating Tool 58
Wall jack connector 41, 63, 245

Warm-up time 32
White document cover 395
Windows Image Acquisition (WIA) 212
Wireless network settings (Mac OS X) 115
Wireless network settings (Windows) 77
Wireless Setup 294
Wireless Status 293
WPS Setup 295
XML Paper Specification print driver 73, 113
Index
423

Fujixerox M225Z User Guide

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DocuPrint M255 df/M255 z

Basic Operation ......................................................................... 39

Printer Management Software ................................................... 49

Printer Connection and Software Installation............................. 61

Printing Basics ......................................................................... 131

Auto Exposure .............................................................................. 198

Faxing ...................................................................................... 243

Sending a Fax Manually ............................................................... 254

Using the Operator Panel Menus and Keypad ........................ 281

Defaults Settings........................................................................... 317

Troubleshooting ....................................................................... 339

Scanning Problems ................................................................................... 375

Maintenance ............................................................................ 393

Contacting Fuji Xerox .............................................................. 415

DocuPrint M255 df/M255 z User Guide Help

Trademarks and Document Disclaimer

. Always read and follow the instructions

Trademarks and Document Disclaimer

Provides step-by-step instructions on how to set up your printer.

User Guide (HTML files)

PostScript Level3 Compatible

Describes how to set up your printer as a PostScript Level3 Compatible

Using This Guide

Describes the printer specifications.

Describes the main components of the printer, power saver modes,

3 Printer Management Software

Describes the software available for the printer.

4 Printer Connection and

Describes the basic information about how to connect the printer to

Describes how to copy documents and the adjustment features.

Describes how to set and use the Scan features.

Describes how to set and use the Fax features.

9 Using the Operator Panel

Describes the setting items available on the operator panel, their

Describes the troubleshooting tips for printer problems such as paper

12Contacting Fuji Xerox

Describes support information.

Using This Guide

3 Orientation of documents or paper is described in this guide as follows:

Paper feed direction

Paper feed direction

5 Some features are not available on some models.

Using This Guide

: A symbol for prohibited items. Follow instructions carefully to avoid

: A symbol for items that must be performed. Follow instructions

Do not put an object on the power cord.

300 mm 201.5 mm 313.5 mm

Warning and Caution Labels

Product Safety Certification (UL, CB)

Illegal Copies and Printouts

Illegal Copies and Printouts

When you have multiple pages to print, you can use

With the Multiple Up print feature of the printer, you

For more information, see "Duplex Printing" on

For more information, see the print driver's help.

Priority Sheet Inserter (PSI)

Wireless Print (DocuPrint M255 z only)

Print media loaded in the PSI is given precedence

With the wireless LAN feature of the printer, you

For more information, see "Loading Print Media in