2015 San Diego County Sheriff's Policy and Procedure Manual
2015 San Diego County Sheriff's Policy and Procedure Manual
2015 San Diego County Sheriff's Policy and Procedure Manual
Sheriff's Department
Table of Contents
Executive Order ..
iv
Policy Section
Procedure Section .
Administrative
Rules of Conduct ..
Personnel ...
Organization ..
Operation of Vehicles ..
Operations .
Communications ..
Firearms
Emergency Operations ..
Training .
1
2
3
4
5
6
7
8
9
10
Directives .
Revisions .
Executive Order
The San Diego County Sheriff's Department serves the people of San Diego County by
performing our public service and detentions functions in a professional manner. We are
ultimately responsible to the people we serve. To provide quality service to the community, we
must rely on sound leadership, guidance and support. To this end, this Policy and Procedure
Manual is adopted for all members of the Department.
Policy consists of principles, values and philosophies which guide the performance of members.
It is based on ethics and experience, the desires of the community and legal mandates. Policy is
broad in scope so that it will encompass most situations. It is stated in general terms.
Procedures represent the steps taken to perform a particular task. Members are required to
follow these steps and may deviate from them with the approval of their supervisor. Without such
approval, members must justify their actions.
Each member of the Department must be familiar with the contents of the Manual. Additions or
changes will be made from time to time. Violations of any portion of the Policy and Procedure
Manual may result in disciplinary action.
Commanding officers have the authority to issue orders which may deviate from the Manual as
may be necessary for temporary or emergency purposes.
The Manual cannot encompass all possible situations encountered in the general discharge of
police duties. Because of this, members should use good judgement and common sense in
determining their course of conduct and action while fulfilling their responsibilities as members of
the Department.
The Manual will not apply in such a way as to violate state or federal laws or abridge the
constitutional rights of members of this Department. If, for any reason, any portion of the Manual
is held to be invalid, the remainder of the Manual shall not be affected.
Organizational Vision
We earn the respect and confidence of the public as a professional public safety organization. We are
innovative and responsive to those we serve and work in partnership with our communities. We attract
and retain highly competent and diverse employees.
Core Values
HONESTY
INTEGRITY
LOYALTY
We are loyal to our department and our profession and committed to protecting
the quality of life in the communities we serve.
TRUST
We are confident in the integrity, the ability and the good character of our
colleagues.
RESPECT
FAIRNESS
We are just and impartial in all of our interactions. Our decisions are made
without personal favoritism.
DIVERSITY
We embrace the strength in the diversity of our employees and our communities.
Vision Elements
Customer Service
We treat those we serve with respect and dignity. We are responsive and sensitive to their
needs. We meet their expectations by providing consistent service of the highest quality.
Quality Policy
Every member of this Department will take individual responsibility for the delivery of the highest quality
customer service possible. Our customers - the people we serve and the people we work with can
expect us to:
Provide relevant training, education and mentorship for sworn and professional staff
Ensure that each employee understands and fulfills their professional role and responsibility
Encourage leadership at all levels
Reward innovation and celebrate accomplishment
Learn from our mistakes
Use equitable assignment & promotion processes
Promote fair employee compensation
Financial Stability
Establish an ongoing process and plan which enables the department to identify and prioritize
available and required resources and allows the department to accurately access future opportunities and
adjust to fiscal constraints.
Employ management strategies that maximize resources and achieve identified goals and objectives.
Establish a baseline of current conditions including service levels and available resources
Identify the resources needed to maintain current service levels, including any existing structural
underfunding
Identify and analyze factors and trends, both external and internal, which increase or reduce the need
for services and resources
Identify existing revenues, as well as factors which influence the level and availability of each major
revenue source
Identify potential opportunities for new revenue
Identify and prioritize new programs, projects or other service enhancements for future consideration
and identify the associated resources
Continuous Improvement
Challenge employees in the Sheriffs Department to continuously improve operations to ensure efficiency
and that the taxpayer receives the best value in services.
Encourage employees to identify methods by which to improve the quality of services rendered
Sheriffs Department service delivery is competitive, where applicable, with the private sector
Remain alert for services that may be more appropriately delivered by the private sector
We use innovative methods, mentoring and the sharing of knowledge to enhance personal and
professional development among our employees
We treat those we serve with respect and dignity, remaining sensitive to their needs and innovative in
our response
Ours is a model organization that attracts and retains highly competent employees
We provide excellent service through strong partnerships based upon the basic principles of
openness, honesty and mutual respect
Identify funding sources for acquisition, maintenance and training in use of new
technology
Develop partnerships in technical fields
Leadership Charter
We, as a team, create an environment that challenges processes and encourages people. We inspire a
shared vision and enable other to act. We accomplish this by:
Leading by example
Honoring commitments
Employee recognition
Operational Manuals
Arson/Explosives
Budget
Communications
Contracts
Crime Prevention
Crisis Negotiations
Detective
Detentions
Emergency Operations
Explorers
Financial Services
Homicide
Internal Affairs
Juvenile
K-9
Lab
Medical
Patrol
Payroll
Personnel
Reserves
S.I.D.
Special Enforcement Detail
Traffic
Training
Transportation
iii
Task
Due Date
Undersheriff
All Assistant Sheriffs
Assistant Sheriff/LES
Assistant Sheriff/HRSB
Assistant Sheriff/HRSB
Assistant Sheriff/HRSB
Assistant Sheriff/HRSB
Executive Director
Executive Director
Executive Director
Bureau Commanders
Bureau Commanders
Bureau Commanders
Bureau Commanders
Bureau Commanders
Captain/CID
Captain/Personnel
Division Commanders
Division Commanders
Station Commanders
Special Fund Accountant
Special Fund Accountant
Special Fund Accountant
Director/Financial Services
Financial Services Manager
Executive Manager/DIS
Executive Manager/DIS
Executive Manager/DIS
Executive Manager/DIS
Report to Sheriff
Operational Manual Review
Report to Undersheriff
Grievance Analysis
Recognition Awards
Review Job Descriptions
Uniform Roster
Record Review
Report to Undersheriff
Operational Manual Review
On Site Review
On Site Review
Home Garaging
Review
Inventory
Inspection P&E
Distribute Forms
Special Fund Report
Annual Report
Petty Cash Audit
Report to Auditor
Audit
Report to Undersheriff
Review Forms
Property Inventory
P&P Review
Risk Reports
Collision Trends
Pursuit Statistics
October 31
3.30
Annual/January 1.12
April 15
3.30
January
3.6
Jun 30/Dec 31 3.49
November
4.2
January/June 4.23
August/Sept. 3.30
October 15
3.30
January
1.12
August/Sept. 3.30
October 15
3.30
September
5.2
Monthly
7.4
July
8.9
January/July
6.29
August/Feb.
3.7
th
14 of the Mo. 3.30
July 31
3.30
st
1 of the Month 6.69
October 31
3.30
October 15
3.30
October 31
3.30
September
4.17
rd
Every 3 Year 6.68
Annual/Sept. 1.2
Quarterly/Annual 4.24
January/July
5.4
January/July
6.43
iv
P&P
As stated under Policy Section 1.1, Policy and Procedure Authority/Definition of Terms,
All members of this Department will read, will adhere to and will be held accountable for the
policies and procedures set forth in this manual.
Executive members of this Department have identified 23 Policies and Procedures that are
deemed Critical. Adherence to these policies and procedures are essential to the Mission,
Vision, Values and Goals of this Department.
Rules of Conduct for Members of the San Diego County Sheriffs Department
Complaints Against Sheriffs Employees
Discrimination and Sexual Harassment
Emergency Vehicle Operation
Liability Prevention: Threats of Violence
Explosives Blasting Caps/High Explosives
6.9
6.33
6.43
6.48
6.55
6.57
6.58
6.66
6.78
6.100
6.104
6.111
6.112
8.1
Bomb Threats/Investigations
Major Crimes, Primary Responders
Pursuit Policy
Physical Force
Protective Orders
Missing Person Reporting Policy
Prisoner Escapes
Chemical Agents Policy
Stranded Motorist Assistance
Bloodborne Pathogen Exposure/Control
Controlled Tire Deflation Device Deployment
High Risk Entries
Force Blood Drawing
Use of Firearms/Deadly Force
9.1
Emergency Operations
9.3
9.4
Hostage Negotiations
Critical Incidents: Tactical Assistance
3.4
6.17
2.18
6.19
2.18
2.40
2.18
2.36
2.18
3.39
3.37
6.63
2.12
2.13
2.14
6.18
3.12
3.5
2.2
6.24
6.72
7.6
8.9
6.14
6.110
2.51
6.8
1.11
6.20
2.23
2.9
6.105
6.21
3.23
3.26
3.45
6.100
6.67
6.112
6.70
3.29
6.9
2.7
3.40
-CCareer Development
Eligibility List
Interview Procedures
Selection Procedure
Speciality Assignments
Revised 3-5-14
3.19
Hotline
Tactical Assistance
6.95
6.17
3.12
6.118
3.48
6.66
6.17
6.76
5.7
6.6
4.20
3.12
6.54
6.69
6.107
6.24
7.6
7.9
1.5
4.23
4.24
7.5
7.12
7.13
3.2
6.21
6.24
7.6
6.24
6.49
6.51
2.1
2.21
3.2
2.22
3.3
2.5
2.4
2.52
6.31
6.24
4.21
10.2
6.108
4.16
6.91
6.24
7.11
9.4
6.28
6.21
3.31
6.39
2.42
4.2
3.20
6.45
1.9
6.117
6.42
3.47
2.53
3.3
6.115
6.64
6.97
3.39
2.11
6.121
2.26
2.27
2.24
2.25
-EEducation Encouragement
Emergency Notification
Emergency Operations
Emergency Vehicle Operations
Emotional Stress Procedure
Peer Support
Employees
Arrest of
See Threats to
Recognition Program
Testing of
Employment
Outside
Outside
Endorsements
Entries, High Risk
Equipment
Department
Evaluations
See Performance Appeals
Evidence Control
Electronic Evidence
Seizure and Handling
Explosives
(See Bomb Threats/
Investigations 6.9)
3.27
6.96
9.1
5.1
3.37
3.44
3.33
3.25
3.49
2.45
3.7
2.33
2.19
6.111
2.36
3.5
6.29
6.122
6.7
-FFacility
Appearance and Maintenance
Designators
Fair Labor Standards Act (FLSA)
Failure to Meet Standards
Fees
Civil Cases
Documents & Services
1.8
1.6
3.43
2.30
3.9
6.26
3.8
2.47
6.8
8.4
8.8
5.3
2.34
2.18
6.51
8.1
8.2
8.5
8.7
6.49
8.3
8.6
10.2
6.99
6.48
3.35
2.49
6.112
4.17
5.6
2.10
3.39
2.7
3.6
3.11
Revised 3-5-14
3.26
6.73
2.20
6.47
6.56
3.30
6.62
2.37
Notifications
Injury of Employee
Procedure
Injury, Occupational
Inmate
Intake Forms
Modification of Charges
Inspections
Firearms
Line
Insubordination
Intra Departmental Operations:
Command Protocol
Internal Affairs
Citizens Complaint
Complaint Procedures
Disciplinary Procedures
Intervention
Off Duty Intervention
6.5
3.31
3.16
6.13
6.59
8.5
4.12
2.15
6.56
2.21
3.2
3.3
2.38
2.56
-JJury Duty
Juvenile Offenders
SHO Program
Juvenile Procedures
3.8
6.94
6.2
-K-
-LLabor Activities
2.44
Labor Disputes
6.30
Lactation Policy
6.126
Law Enforcement Contracts
4.11
Laws, Conformance to
2.6
Language
Use of English Language
In the Work Place
3.55
Legal Papers, Handling of
6.16
Guidelines
6.124
Legal Services
1.13
Lethal/Less Lethal Weapons
2.50
License Hearing Officer
6.25
License and Permits
6.27
Limited Duty Program
3.34
General Guidelines
Program Assignment
Restriction of Peace Officer Powers
Lineups, Submitting to
by Employees
2.45
-MMajor Crimes
Homicide Detail
6.61
Primary Responders
6.33
Release of Information
7.3
Marijuana Citation
6.6
Media/Public Information
7.3
Disaster Scenes
May Not Release
Media Access-Persons in Custody
Media Access - Reports
On-going Investigations
Public Affairs
Public Appearance/Statements 2.17
Public Information
Release of Arrestee Information
Release of Crime Incident Reports
Release of Information
Release of Juvenile Information
Release of Suspect Information
Media/Public Information (Continued)
Traffic Collision Information
6.106
6.128
6.24
7.6
2.55
-OOrders
Conflicting or Illegal
Organization, Department
Organization, Department
Division of Inspectional
Services
Overtime
Overtime Management
2.16
4.2
4.1
4.25
3.54
-PPager
See Cellular Phones/Pagers
Payroll Procedures
Peace Officers Power
Restrictions
Peer Support
Performance Report Appeals
Permits
See License & Permits
Personal
Appearance
Information
Personnel
Career Development
Files
Release of Information
Dress Code for Professional
staff and Sworn Staff
out-of Uniform.
PERT
Petty Cash
Fund
Parking Fees
Policy and Procedure
Authority/Definition of Terms
Distribution
Manual Distribution
Numbering System
Preparation
Revisions
Political Activity
Political Asylum
Polygraph, Use of For Employees
Post Seizure Hearings
Prison Rape Elimination Act
Prisoners
Escapes
Release of Misdemeanor
Treatment of
Private
Restricted
Airplane
Release
Flights
Procedures
7.4
3.46
3.34
3.44
3.5
6.27
2.31
2.28
3.19
3.20
3.1
3.13
6.113
6.69
5.7
1.1
1.2
1.4
1.3
1.12
1.12
2.43
6.75
2.45
6.60
6.127
6.58
6.15
2.48
6.35
8.7
Revised 3-5-14
6.120
6.105
6.66
7.4
7.2
3.41
6.55
3.53
6.9
6.1
3.25
6.11
6.104
3.25
3.38
2.32
6.34
6.37
10.5
10.9
10.6
3.20
8.6
10.2
10.3
10.1
10.8
10.4
3.32
3.19
2.4
6.64
3.12
8.8
6.5
-VVacation
Annual Vacation Scheduling
Vehicles
Collisions
Coordinator and Usage
Emergency
Home Garaging and Usage
Impounded/Stored
Operation of
Pursuit Policy
Seat Belts
Stolen System (CLETS/NCIC)
Towing
Victim Assistance Program
Video/Tape Recorder
Violation of Rules
Visiting Prohibitive
Establishments
Volunteer Chaplain Program
Volunteers, Citizen
Volunteer Patrol Program
3.52
5.4
5.2
5.1
5.8
6.36
2.35
6.43
5.5
7.7
6.37
6.22
6.105
2.3
2.8
3.48
4.20
6.90
-WWarrants of Arrest
Weapons
Semi Automatic Pistols
Use of Lethal/Less Lethal
Workers Compensation
Illness, Injuries or Death
-X-
6.52
8.3
2.50
3.16
6.3
3.28
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.11
1.12
1.13
1.14
Rules of Conduct
02-12-13
06-24-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
03-25-14
12-27-10
01-04-11
01-04-11
03-06-13
04-21-15
04-02-14
12-05-10
12-05-10
12-05-10
12-05-10
12-05-10
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16
2.17
2.l8
2.l9
2.20
2.21
2.22
2.23
2.24
2.25
2.26
2.27
Policy
Applicability
Violation of Rules
Unbecoming Conduct
Immoral Conduct
Conformance to Laws
Seeking or Accepting Gifts, Gratuities, Bribes, or Rewards
Visiting Prohibited Establishments
Associations
Gambling
Use of Drugs
Alcoholic Beverages in Sheriff's Facilities
Use of Alcohol/On Duty
Use of Alcohol/Off Duty
Insubordination
Conflicting or Illegal Orders
Public Appearances and Statements
Abuse of Position
Endorsements and Referrals
Identification
Citizen Complaints
Courtesy
Request for Assistance
Reporting for Duty
Sleeping on Duty
Meals
Neglect of Duty
2.28
2.29
2.30
2.31
2.32
2.33
2.34
2.35
2.36
2.37
2.38
2.39
2.40
2.4l
2.42
2.43
2.44
2.45
2.46
2.47
2.48
2.49
2.50
2.5l
2.52
2.53
2.54
2.55
2.56
3.l
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.11
3.12
3.13
3.16
3.19
3.20
Personnel
06-06-14
04-21-15
09-29-11
04-08-11
06-17-14
08-05-11
05-18-15
04-08-11
05-01-13
04-08-11
09-24-15
03-21-12
09-29-11
03-18-14
06-06-14
Personnel (Continued)
04-21-15
03-03-15
12-17-15
01-26-11
01-26-11
01-26-11
11-06-14
09-29-11
01-26-11
01-26-11
03-01-13
04-08-11
09-29-11
12-16-14
04-08-11
01-26-11
04-08-11
09-24-15
01-26-11
04-08-11
04-08-11
03-21-12
06-06-14
04-08-11
12-30-14
04-08-11
08-05-11
04-08-11
04-08-11
04-08-11
04-08-11
11-13-13
3.23
3.25
3.26
3.27
3.28
3.29
3.30
3.31
3.32
3.33
3.34
3.35
3.36
3.37
3.38
3.39
3.40
3.41
3.42
3.43
3.44
3.45
3.46
3.47
3.48
3.49
3.50
3.51
3.52
3.53
3.54
3.55
3.56
Awards Program
Threats of Physical Harm
Badges and Identification Cards
Educational Encouragement
Participation in Youth Recreational (Policy Statement Only)
Soft Body Armor
Sheriff's Special Funds
Procedure upon Death or Serious Injury of Employee
Compensation for Teaching at Sheriff's Academy
Arrest and/or Booking of Employee by Another Agency
Temporary Limited Duty Program
Review Board
Appeal Procedure for Alleged Punitive Assignments
Emotional Stress Procedure
Use of Tobacco
Donations/Solicitation
Department Business Cards
Temporary Assignment Pay
Procedure Upon Retirement of Employee
FLSA
Peer Support Unit
Bilingual Premium
Payroll Procedures
Discrimination and Sexual Harassment
Volunteer Chaplain Program
Employee Recognition Program
Sick Leave
Honor Guard Detail
Annual Vacation Scheduling
Compensatory Time Off Requests
Overtime Management
Use of English Language in the Work Place
Retaliatory Conduct by Employees
Organization
04-11-11
04-11-11
04-11-11
04-11-11
04-11-11
04-11-11
03-06-13
04-11-11
04-11-11
04-11-11
07-16-14
02-02-09
4.l
4.2
4.11
4.l2
4.l6
4.l7
4.20
4.21
4.23
4.24
4.25
4.26
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
Operations
03-21-12
03-21-12
08-16-12
04-11-11
11-22-13
02-21-13
02-21-13
02-21-13
04-11-11
04-11-11
06-01-98
04-11-11
12-17-15
09-29-11
12-17-15
12-17-15
12-17-15
04-11-11
04-11-11
07-09-14
08-31-12
10-30-98
08-05-11
10-30-98
09-29-11
02-08-11
04-11-11
04-11-11
04-11-11
04-11-11
10-30-98
04-11-11
06-17-02
02-09-08
6.l
6.2
6.3
6.5
6.6
6.7
6.8
6.9
6.ll
6.l2
6.l3
6.l4
6.l5
6.l6
6.17
6.18
6.19
6.20
6.21
6.22
6.23
6.24
6.25
6.26
6.27
6.28
6.29
6.30
6.31
6.32
6.33
6.34
6.35
6.36
6.37
Operations (Continued)
09-15-98
09-08-97
04-30-01
10-30-98
07-01-09
06-30-06
04-11-11
02-21-13
03-21-12
04-11-11
04-11-11
09-29-11
04-02-14
03-03-15
04-11-11
12-17-15
06-21-13
09-15-98
04-24-08
04-24-15
02-21-13
04-11-07
04-11-11
03-05-14
04-24-15
04-02-14
06-12-98
11-06-14
10-01-98
07-31-98
10-01-08
10-30-98
02-21-13
12-05-06
10-01-98
10-30-98
10-01-08
10-01-08
07-31-98
10-01-98
07-31-98
07-31-98
6.38
6.39
6.4l
6.42
6.43
6.45
6.46
6.47
6.48
6.49
6.50
6.51
6.52
6.54
6.55
6.56
6.57
6.58
6.59
6.60
6.6l
6.62
6.63
6.64
6.66
6.67
6.68
6.69
6.70
6.7l
6.72
6.73
6.75
6.76
6.78
6.83
6.88
6.90
6.91
6.94
6.95
6.96
6.97
6.98
6.99
Operations (Continued)
7.l
7.2
7.3
7.4
7.5
7.6
7.7
7.9
7.ll
7.l2
7.13
7.14
Firearms
06-15-15
06-15-15
06-15-15
06-15-15
06-15-15
06-15-15
12-15-15
06-15-15
06-15-15
8.l
8.2
8.3
8.4
8.5
8.6
8.7
8.8
8.9
Emergency Operations
Crisis Negotiations
Critical Incidents/Tactical Assistance
Altering Telephone Communications Hostage/Barricaded Situations
Training
08-05-11 l0.l
02-26-14 l0.2
07-31-98 l0.3
l0.4
10-01-08 l0.5
04-24-08 l0.6
10-01-08 l0.8
04-24-08 l0.9
ADDENDUM F
03-21-12
Use of Force
Policy Section
1.4 DISTRIBUTION OF
POLICY & PROCEDURE
MANUALS
All Sheriff's Department personnel, including Reserves and 960 re-hires, shall be issued an up-to-date
copy of the Department's Policy and Procedure Manual at the time of hiring. (12-17-15)
1.5 COMMAND
SUCCESSION
All commands within the Department shall comply with the command succession procedure. (08-18-97)
(Reviewed 05/01/15)
SECTION 1 Administration
1.8 FACILITY
APPEARANCE AND
MAINTENANCE
It shall be the responsibility of every member of this Department to keep all facilities and equipment clean
and in good working order. Each Facility Commander will be held accountable for the appearance of the
interior and exterior portions of facilities. (09-15-98) (Reviewed 05/01/15)
1.9 DO IT BETTER BY
SUGGESTION (D.I.B.B.S.)
PROGRAM
Sheriff's employees are encouraged to submit proposals via the Do It Better By Suggestion (D.I.B.B.S.)
Program. Guidelines are presented in the County Department of Human Resources Policy and
Procedure Manual, Policy No. 0345A. (09-15-98) (Reviewed 05/01/15)
SECTION 1 Administration
3.2 COMPLAINTS
AGAINST SHERIFFS
EMPLOYEES
The Sheriff's Department will accept complaints of inadequate service or alleged employee misconduct, and
process those complaints according to procedure. Complaint investigations shall be conducted in a fair,
thorough, impartial, and timely manner.
While it is desirable to have supervisory personnel receive complaints, every member of the Department is
authorized to accept complaints from any person. No employee shall attempt to discourage any person from
filing a complaint. (07-13-98) (Reviewed 05/01/15)
3.3 DISCIPLINARY
PROCEDURES
Supervisors of this Department shall administer a program of discipline that is fair, impartial, complies with
statutory and case law, and is consistent with the mission and values of this Department. (Reviewed 05/01/15)
3.5 EMPLOYEE
PERFORMANCE
APPRAISALS
Employee Performance ratings will be based on job related factors without regard to sex, race, age, religion,
disability, or national origin. This process is governed by and written in accordance with DHR Policy and
Procedure 1003 and Civil Service Rule V. The supervisor will complete and present written evaluations to
employees within 30 days from the close of the rating period. Any rating other than fully competent should be
sufficiently detailed to support the rating.
Employees are entitled to appeal their Performance Reports according to County of San Diego Human
Resources Policy 1003. Hearing Officers may modify performance reports when there has been a clear
showing of bias on the part of the rater, when the employee was not previously advised of their work
deficiencies, or if any of the information contained in the EPR is factually incorrect. (10-24-05)
(Reviewed 05/01/15)
SECTION 3 Personnel
3.12 UNIFORM
REQUIREMENTS, DRESS
AND APPEARANCE - ALL
PERSONNEL
All uniform personnel will possess, maintain and wear the uniform as required. All non-uniformed and
professional staff shall dress in accordance with the requirements set forth in the uniform specifications and this
manual. (09-24-15)
3.13 DRESS CODE FOR
PROFESSIONAL STAFF AND
SWORN STAFF OUT-OFUNIFORM
To establish standards of attire that reflects a professional image for our Department. These standards need to
also accommodate the requirements of diverse job functions. (05/01/15)
3.16 OCCUPATIONAL
INJURIES, ILLNESS OR
DEATH
Any employee injured in the line of duty shall immediately report their injury and receive prompt medical care.
The Sheriffs Medical Liaison Unit shall be the advocate for all Sheriff's employees who suffer an occupational
illness, injury, or death. The Sheriffs Medical Liaison Unit shall be the sole source for processing injury reports
and Workers' Compensation claims to Risk Management. (05/01/15)
SECTION 3 Personnel
Recruitment
Career development begins at the recruitment stage. Therefore, it is essential that the Department recruit
and hire the highest caliber candidates possible. To this end, the Sheriff's Department maintains an active
formal recruiting program. However, all employees in their daily contacts with the public are the
Department's best recruiters.
Assignment
Personnel shall receive duty assignments that will provide a solid foundation from which to advance to
different positions within the Sheriff's Department. Allocation of personnel to specific assignments shall be
made to enhance operations. Consideration will be given to diversity and the needs, abilities, and
preferences of individual employees.
Training
Training is essential to ensure that all Department personnel are properly prepared prior to assuming their
various duties and responsibilities. Training must also be a continuous process to accommodate
Department needs and meet the interests and concerns our employees have for self-improvement.
Education
The Department is committed to encouraging all employees to further their education at accredited
institutions and will encourage and recognize such effort.
Advancement
The Department is committed to giving equal opportunity for advancement to all personnel who are qualified
for a position. Advancement within the Department shall be based on the following factors: experience,
quality of job performance, which includes problem solving skills and working in partnership with the
community, training and education, awards and recognition, and compliance with Department rules and
policies. These areas will be evaluated using the Department career assessment process. (05/01/15)
SECTION 3 Personnel
3.25 THREATS OF
PHYSICAL HARM
The San Diego County Sheriff's Department will quickly take the appropriate action necessary to protect all
employees who have received a serious threat against them and to make an immediate investigation into the
matter for the purpose of prosecuting the guilty party or parties. (05/01/15)
3.27 EDUCATIONAL
ENCOURAGEMENT
Sheriff's personnel are encouraged to attend an institution of higher education. Therefore, supervisors will,
whenever possible, assist Department members who wish to attend upper level classes by following policy
guidelines. (09-15-98) (Reviewed 05/01/15)
3.28 PARTICIPATION IN
YOUTH RECREATIONAL
PROGRAMS
The Sheriff may under California Government Code Section 26600, "...sponsor, supervise, or participate in any
project of crime prevention, rehabilitation of persons previously convicted of crime, or the suppression of
delinquency...". Accordingly, the Sheriff recognizes the need to offer community youth alternatives to juvenile
delinquency and that such alternatives can be provided through youth recreational and athletic programs.
All Department personnel are encouraged to support Department functions aimed at promoting youth
recreational programs and juvenile decency such as charitable telethons and similar fund raising events and
youth recreation programs. (07-13-98) (Reviewed 05/01/15)
SECTION 3 Personnel
3.31 PROCEDURE ON
DEATH OR SERIOUS
INJURY OF EMPLOYEE
The Sheriff's Department will assist seriously injured or deceased employee's family members, if appropriate or
desired. (09-29-11) (Reviewed 05/01/15)
SECTION 3 Personnel
3.39
DONATIONS/SOLICITATION
Procedure Section Only
3.40 SHERIFFS
DEPARTMENT BUSINESS
CARDS
Only those cards and formats described in this section shall be authorized for use by members of this
Department. (06-01-98) (Reviewed 05/01/15)
3.41 TEMPORARY
ASSIGNMENT PAY
Procedure Section Only
SECTION 3 Personnel
3.46 PAYROLL
PROCEDURES
All employees shall abide by the rules and regulations of the Compensation Ordinance, Memoranda of
Agreements (MOA) and the Sheriff's Payroll Policy and Procedure Manual. (Reviewed 05/01/15)
3.48 VOLUNTEER
CHAPLAIN PROGRAM
Chaplains shall be appointed by the Sheriff for the sole purpose of offering their services without remuneration
for the benefit of the Sheriff, his sworn officers, their families and other Department employees. (04-01-98)
(Reviewed 05/01/15)
SECTION 3 Personnel
Vacation schedules will be initiated by the individual commands at the beginning of each calendar year.
Schedules shall be approved by the Bureau Commander prior to dissemination to ensure approved format and
procedures. (4-19-06) (Reviewed 05/01/15)
3.53 COMPENSATORY
TIME OFF REQUESTS
Compensatory time off requests will be reasonably accommodated without impacting department operations
and minimum staffing levels. (4-19-06) (Reviewed 05/01/15)
3.54 OVERTIME
MANAGEMENT
All supervisors and managers are responsible for monitoring, controlling and approving overtime worked by their
subordinates. (10-24-05) (Reviewed 05/01/15)
English is the primary language used in transacting business with the County of San Diego. English must be
used by all Department employees when engaged in county business and when it is deemed a business
necessity to do so. (2-2-09) (Reviewed 05/01/15)
3.56 RETALIATORY
CONDUCT BY
EMPLOYEES
This department prohibits retaliatory conduct against or interference with an employee who reports, assists, or
seeks to report breaches of department policy, procedures, or rules or engages in activities protected by
whistleblower statutes. (11-15-13) (Reviewed 05/01/15)
SECTION 3 Personnel
4.2 DEPARTMENT
ORGANIZATION
The duties and responsibilities of each organizational component and of each job assignment
within the Department, shall be clearly stated in writing and shall be available for review by all
personnel. (04-01-98) (Reviewed 4-11-2011)
SECTION 4 Organization
4.21 DEPARTMENT
CORRESPONDENCE
All Sheriff's Department personnel preparing or processing Department correspondence will
comply with the procedure listed as described in this manual. (07-13-98) (Reviewed 4-11-2011)
4.23 DEPARTMENT
COMMITTEES AND
REVIEW BOARDS
The Sheriff will establish committees and review boards to accomplish specific Departmental
assignments, as well as on-going tasks and functions. (10-01-98) (Reviewed 4-11-2011)
SECTION 4 Organization
SECTION 4 Organization
5.2 VEHICLE
COORDINATION AND
USAGE
Vehicles may be assigned to individuals as necessary for the effective and efficient response to
the law enforcement needs within the county, and those individuals shall be accountable for the
proper use of the vehicle and timely maintenance. (Reviewed 4-24-15)
5.4 COLLISIONS
INVOLVING SHERIFFS
VEHICLES
All Sheriff's Department personnel shall promptly document any collision involving County-owned
vehicles. (09-02-15)
6.2 JUVENILE
PROCEDURES
This Department shall conduct an in-depth investigation on any criminal case involving a person under the age
of eighteen years of age, whether that person is a victim or a suspect. Departmental personnel WILL ensure that
appropriate action is taken in response to all delinquent and pre-delinquent behavior, and that all investigative
procedures are consistently applied. (03-21-12)
6.8 FIRE/ARSON
INVESTIGATIONS
This Department shall investigate fires of suspicious origin (arson) and fire that cause death or serious injury.
Sheriff's Arson investigators may be dispatched to assist fire investigators from other agencies to assist in
determining if a crime has been committed (arson) and to assist in determining the cause and origin of the fire.
(11-19-12)
SECTION 6 Operations
6.12 TRANSPORTING
PRISONERS OF THE
OPPOSITE SEX
All personnel transporting prisoners or patients of the opposite sex in County equipment and/or on County
business shall use the "Time and Mileage" Procedure. (06-01-98) (Reviewed 4-11-2011)
6.14 ARRAIGNING
PERSONS ARRESTED
WITHOUT A WARRANT
Each member of this Department shall strictly observe the provision of Section 825 PC relative to a defendant
being taken to court "without unnecessary delay" and the prisoners right to a visit by an attorney. (09-01-09)
(Reviewed 4-11-2011)
6.15 PERMISSIVE
RELEASE OF
MISDEMEANOR ARRESTS
This order sets forth policy and establishes procedures for the permissive release of misdemeanor prisoners,
pursuant to Section 849b and 853.6 of the Penal Code. It is divided as follows:
Policy for Release with No Further Proceedings (647(f) P.C. - Drunk only)
Policy for Release on Promise to Appear
Arresting Officer's Responsibilities (06-18-13)
SECTION 6 Operations
6.21 AUTOMATION:
DEPARTMENTAL
SYSTEMS
The Department shall establish and maintain an Information Technology Policies and Priorities Committee to
consist of the Director of Technical Services as chairperson, and representatives from each Bureau. Technical
staff support will be provided by the Data Services Division. (10-30-98) (Reviewed 4-11-2011)
6.23 RIDE-ALONG
PROGRAM
This program shall be limited to Department personnel who can benefit from a practical, on-scene orientation of
patrol procedures and practices utilized by personnel of this Department.
Ride-alongs for non-department personnel shall be approved on a case-by-case basis by the station or
substation commander. (Reviewed 4-11-2011)
SECTION 6 Operations
SECTION 6 Operations
6.31 COMMUNITY
ORIENTED POLICING AND
PROBLEM SOLVING
COPPS is not a short term program, but a philosophy; a commitment to a way of doing business that includes
every employee, in every facet of our operation. Further, it is recognized that no law enforcement agency, by
itself, can resolve all crime, social disorder, and other quality of life issues in its jurisdiction.
COPPS involves the identification of various resources, and the development of partnerships within the
community, and/or with other agencies, groups and individuals. It uses a systematic approach to solving
problems; the SARA model (Scanning, Analysis, Response, and Assessment), which can be used to deal with
any issue that affects this organization.
All personnel trained in the concept of Community Oriented Policing and Problem Solving (COPPS) shall apply
the strategies and processes of this philosophy where applicable. (10-01-08) (Reviewed 4-11-2011)
6.34 ESTABLISHING
TOWING SERVICES
The Sheriff's Department shall annually create tow service rotation lists for all law enforcement commands
based on the outcome of the tow service agreement application and permit process. Station Commanders may
recommend the waiver of non-public safety elements of the tow service agreement, and will submit a
recommended acceptance list of tow operators. Final approval of waivers and acceptance shall rest with the
affected Law Enforcement Operations Commander. The administration of the tow service agreement will be
coordinated by the Sheriff's Traffic Coordinator. (10-30-98)
SECTION 6 Operations
This policy shall not be applicable when vehicles are impounded and stored under authority of civil process.
(06-17-02)
6.38 SPECIAL
ENFORCEMENT DETAIL
(S.E.D.)
It is the responsibility of the Special Enforcement Detail to provide a variety of support services and emergency
resources to the Department, and other public safety agencies. (09-15-98)
6.41 HANDLING
REPORTED CRIMES
OCCURRING AT COUNTY
ADULT INSTITUTIONS
(HONOR CAMPS)
Text deleted 04-30-01
6.42 DIPLOMATIC
IMMUNITY
Diplomatic Officers will be treated with courtesy and respect. They will be afforded all of the rights, privileges,
and immunities provided by international law and federal statute. (10-30-98)
SECTION 6 Operations
6.46 GUARDING
HOSPITALIZED INMATES
When an arrested prisoner is admitted to a hospital, before being booked, the arresting agency shall be
responsible for providing security for that person. Inmates in the custody of the Sheriff will be reviewed by the
Watch Commander and guard assignments will be based on the inmates security and custody level. (11-23-04)
(Reviewed 4-11-2011)
Deputies shall not utilize immigration officials for the sole purpose of determining the person's immigration
status.
During the course of any detention where a language comprehension issue exists, deputies must first
exhaust all available Department translation/language resources before seeking the translation/language
assistance of any other agencies. Resources include:
o
o
o
During the course of any detention, if a deputy has no other viable options other than a request for a
Representative from the Department of Homeland Security (Border Patrol), this request shall be made
through the Watch Commander at the Sheriff's Communication Center.
1.
Detentions Only
o
o
o
The stopping and/or detaining of persons to check their documentation or immigration status
based on the appearance of foreign ancestry alone is unlawful.
Deputies shall refrain from using pre-textual law enforcement contacts as a method to engage in
federal immigration enforcement.
During lawful detentions, deputies should not be inquiring as to the immigration status of the
person being detained, unless it is to determine violations of 1326(a), Title 8 of the Unites States
Code.
SECTION 6 Operations
Arrests
Whenever an arrest of an illegal entrant into this county is made, it shall be made in accordance with the
law and Department Policy/Procedure as set forth below:
A peace officer in California may make a lawful arrest whenever any of the following
circumstances occur: (1) a public offense is committed in the officer's presence; (2) a person has
committed a felony; or (3) probable cause exists to suspect a person has committed a felony,
whether or not a felony has, in fact, been committed (reference Penal Code 836).
The most commonly encountered types of violations of federal law are misdemeanor violations
of "improper entry" into this country. These types of violation commonly occur at or near the
border crossing or in the vicinity of the border boundaries with surrounding countries. According
to California law, once an illegal entrant reaches a place of safety within the United States, the
misdemeanor "improper entry" ends. At that point, the Deputy may NOT affect an arrest or
detention for the offense if it did not occur in the Deputy's presence.
Section 1326(a) of Title 8 of the United States Code provides that, "any alien whohas been
denied admission, excluded, deported, or removed or has departed the United States while an
order of exclusion, deportation or removal is outstanding, and thereafterenters, attempts to
enter, or is at any time found in the United Statesis guilty of a Felony."
Based on the statutory definition above, Deputies may affect an arrest for a felony immigration
law violation if the Deputy, has probable cause to believe that a person has been previously
denied admission, excluded, or deported and is now in the United States illegally, thus
committing a felony.
3.
Jails
The responsibility for determining the immigration status of inmates in County jail facilities belongs with U.S.
Immigration and Customs Enforcement (ICE). However, in order to enhance the ongoing joint efforts by the
Department and ICE to identify criminal aliens in the jail system and process them for deportation, the
following process will occur:
Every individual booked into a Sheriff's Department jail facility will have their fingerprints checked in
the U.S. Department of Homeland Security's biometric system for any immigration record.
If the fingerprints match those of someone in DHS's biometric system, ICE will be automatically
notified. ICE will then be responsible for evaluating each case to determine the individual's
immigration status and take appropriate enforcement action.
This policy is not intended to limit any of the current and ongoing successful collaborative efforts of the Sheriff's
specialized task forces to include but not limited to:
SECTION 6 Operations
6.49 PUBLIC
REGISTRATION OF
CONCEALABLE FIREARMS
All calls regarding voluntary registration of firearms will be referred to DOJ or the License Division. (10-30-98)
(Reviewed 4-11-2011)
6.50 MILITARY
PERSONNEL
APPREHENSION
It is the role of Deputy Sheriffs to preserve the peace during the apprehension of military personnel. The civil
statutory authority of the Sheriff's Department WILL NOT be utilized to expedite the entry of military authorities
into an A.W.O.L. person's residence, or in apprehension. (Reviewed 4-11-2011)
6.51 CONCEALABLE
WEAPONS LICENSE
PROVISIONS
The Sheriff may issue concealed weapon licenses to law abiding residents of San Diego County who are in
compliance with the provisions of Penal Code Section 12050. Summarized provisions of 12050. A & B shall be
provided to all persons applying for a permit.
6.52 WARRANTS OF
ARREST
The Court Services Bureau has the primary responsibility for processing warrants of arrest generated by the
San Diego County Courts. Members of this Department will follow the procedures set forth in this manual when
executing any warrant of arrest obtained from any San Diego County Court. (09-29-11)
6.54 CLAIMS
PROCEDURES
Sheriff's Department personnel shall make the appropriate referrals when contacted regarding a claim against
the Department. All claims against the Department will be investigated as appropriate. (10-10-07)
SECTION 6 Operations
6.56 INTRA
DEPARTMENTAL
OPERATIONS: COMMAND
PROTOCOL
When the needs of an operation require personnel from different commands to function as a single unit with a
common goal, the Incident Command System will be used. (09-15-98) (Reviewed 4-11-2011)
6.59 NOTIFICATION OF A
MODIFICATION OF
CHARGES
In order to modify charges against an inmate, all officers shall provide written notification to the Sheriff's
detention facility. (09-15-98)
6.60 POST-SEIZURE
HEARINGS
Whenever a vehicle is stored by a member of this Department, the Department shall, upon demand, provide a
prompt, fair hearing to determine the validity of storing a vehicle as required by Section 22852 VC. (04-24-08)
SECTION 6 Operations
6.62 INFORMANT
GUIDELINES
Informants are valuable assets of the Sheriff's Department and as such must be judiciously established,
monitored and controlled.
6.63 NUISANCE/FALSE
ALARMS
The License Division has the responsibility for the monitoring and recording of nuisance alarms and the
administration and enforcement of the provisions of the County's Alarm Ordinance.
(02-12-13)
6.64 UNDERWATER
SEARCH AND RECOVERY
UNIT
The Underwater Search and Recovery Unit will provide their services to the Department or other law
enforcement agencies upon request. These services shall be restricted to water related areas of the County
and will include the following duties:
Body recoveries
Search and recovery of criminal evidence
Search and recovery of lost or stolen property
Underwater surveys of possible hazards in public aquatic areas to prevent loss of life or property. (4-11-07)
SECTION 6 Operations
Absent articulable exigent circumstances or a valid 4 waiver, in all 11550 H&S., 647(f) (drugs) P.C. and Driving
Under the Influence (D.U.I.) arrests, deputies will attempt to get voluntary chemical samples from the arrested
suspect. If the suspect will not voluntarily provide a sample, then a blood sample will be taken from the suspect
in a medically approved manner. A search warrant is required prior to obtaining a forced blood draw. (03-05-14)
6.70 BOAT/BEACH
INCIDENTS
The Sheriff is responsible and shall provide safekeeping for all property, assist and aid all persons on board, or
assist owners of beached boats and other property beached within San Diego County. (06-12-98)
6.72 SHERIFFS
EMPLOYEE ID NUMBER
Employees of this Department, when writing reports, will identify themselves by using their assigned ARJIS
personnel number and signature on all reports. (10-01-98)
SECTION 6 Operations
6.76 CITATION
AMENDMENT AND
DISMISSAL
Once a citation has been issued, it can only be dismissed in accordance with 853.6 P.C. (Notice to Appear) or
40202 V.C. (parking citation).
No member of this Department shall alter, conceal, modify, nullify, or destroy any copy of the citation before it is
filed with the court or processing agency.
Citations which are voided prior to issuance shall be processed according to Departmental procedures so that it
is clear why the citation was voided and by whom. All citations, issued or not, must be accounted for.
6.78 STRANDED
MOTORIST ASSISTANCE
Sworn members of this Department while operating Sheriff's radio equipped vehicles will, whenever possible
and can be done safely, provide assistance to stranded motorists as indicated by the nature of the incident. Any
assistance so provided will be accomplished so as to assist the motorist in a safe and timely manner. (10-30-98)
6.83 RECORDS
MAINTENANCE BY
OPERATIONAL UNITS
The Custodian of Records for the Department shall be responsible for specifying the types of original records to
be maintained in the Records & ID Division and those that may/shall be retained at an operational level.
(02-12-13)
6.88 SPECIAL
INVESTIGATIONS
CRIMINAL REPORTING
It is the responsibility of each member of the Sheriff's Department to enforce and investigate all criminal activity
including vice, narcotic and organized crimes, the Special Investigations Division is specifically established to
respond to this type of criminal activity. The division is attached to the Law Enforcement Bureau. (12-05-06)
SECTION 6 Operations
6.96 EMERGENCY
NOTIFICATION OF NEXT
OF KIN
Except when requested by an outside agency, members of this Department will not make notifications to
next-of-kin in situations where a person is deceased, seriously injured or seriously ill.
Notifications will generally be made by other parties as set forth in the procedure section. (07-31-98)
SECTION 6 Operations
6.100 BLOODBORNE
PATHOGEN
EXPOSURE/CONTROL
The Sheriff's Department will comply with federal and state statutes applicable to potentially infectious materials,
unless such actions represent a further hazard to any person.
All personnel who can reasonably anticipate being in eye, mouth, mucous membrane, skin, or open wound
contact with blood or other potentially infectious materials that may result from the performance of an
employee's duties shall receive training and education in the medically approved methods of protecting
themselves and handling these materials. The Sheriff's Department will provide the training, equipment, and
vaccinations to accomplish this compliance and protection. (10-07-09)
SECTION 6 Operations
6.105 AUDIO/VIDEO
RECORDER USE
REQUIREMENTS
With the advances in technology, Department employees have greater access to audio/video equipment. The
Department supports the use of such equipment however the equipment must be used in an ethical and
responsible manner.
All personnel using any audio/video equipment, (e.g Apple iOS devices, all cellular phones, Smartphones, and
other wireless electronic devices, pen camera, digital recorder, video recorder) to record conversations or
contacts with the public shall adhere to all applicable privacy statutes, case law, legal updates, Department
training and procedures. (04-21-15)
6.106 RELEASE OF
NARCOTICS FROM
SHERIFFS EVIDENCE FOR
TRAINING
The Sheriff's Department may provide samples of narcotics for the purpose of law enforcement training as
authorized by Section 11367.5 of the Health and Safety Code. Issuance of these training aids shall be
regulated and controlled in accordance with guidelines set forth in this policy. (04-06-10)
6.109 REFRESHMENTS
FOR FUNCTIONS AND
EVENTS
Food for some Sheriff's Department functions, events may be provided by the Detentions Food Services
Division. (08-28-02
SECTION 6 Operations
6.113 PSYCHIATRIC
EMERGENCY RESPONSE
TEAM (PERT)
The Sheriff's Department is committed to providing a regional mobile response to the crisis needs of the
mentally ill.
The Sheriff's Department will participate in a multi-disciplinary partnership to provide regional crisis mobile
response for the mentally ill. This partnership will be identified as the Psychiatric Emergency Response Team
(PERT). The PERT teams provide the most humane and appropriate dispositions for mentally disordered
persons who have come to the attention of law enforcement. PERT teams will respond to any patrol units
request for assistance when the unit is handling the mentally ill or individuals in crisis. PERT personnel will
assess the situation, evaluate the individual(s) in question, and as appropriate, make referral(s) to
community-based resources or treatment facilities.
6.114 HANDLING OF
HAZARDOUS MATERIALS
INCIDENT
Any incidents of found hazardous materials will be reported to the County and City Hazardous Materials
Management Unit. Deputies should be alert to the possibility of criminal violations relating to hazardous
materials, and learn to recognize indicators that such a crime may have occurred. Deputies will report illegal
drug related hazardous materials incidents to the San Diego County Narcotic Task Force. (9-29-11)
6.115 Dissemination of
Information on Sex
Registrants
The Sheriffs Department, pursuant to P.C. 290.45 may release certain information to members of the public
when a deputy sheriff has a reasonable suspicion, based upon confirmed information, that person(s) may be at
SECTION 6 Operations
6.116 SEARCH
WARRANT SERVICE
th
All Sheriffs Department employees shall execute search warrants, parole and 4 waiver searches according to
established rules of law and shall not willfully violate the constitutional rights of citizens. (Reviewed 9-23-13)
6.117 PRESERVING
DIGITAL IMAGES
Digital photographs intended for evidentiary use should be taken using a high-quality compressed JPEG format
and preserved according to the established procedures.(2-21-13)
6.120 TARASOFF
NOTIFICATIONS
Tarasoff v. Regents of the University of California. The Department will investigate and document all
notifications by licensed psychotherapists where a serious threat of violence has been made against another
person by one of their patients as defined in Welfare and Institutions Code sections 8100-8105. The
Department will adhere to required Department of Justice notification of a patients mental health information as
described in these Welfare and Institutions Code sections. (Reviewed 05-30-14)
SECTION 6 Operations
6.122 ELECTRONIC
EVIDENCE SEIZURE AND
HANDLING
All seized electronic devices, such as computers, smartphones, cellular phones, PDAs and digital cameras, as
well as digital storage media, such as USB thumb drives, CDs, DVDs, external hard drives, etc., shall be
processed in accordance with prescribed laws and established procedures. (10-07-10)
6.123 SUBPOENA
ACCEPTANCE AND
COMPLIANCE PROCEDURES
Procedure statement only
It is the responsibility of each individual in this Department, whether sworn or professional staff, to adhere to this
procedure in a timely manner when served with any work-related legal document.
Documents that are specifically covered by this policy are those that are served on Department personnel in
their official capacity for actions allegedly involving or occurring within the course and scope of their
employment. This policy does not apply to procedures for handling any legal actions in which employees are
involved as private citizens, either as parties or witnesses (such as wills or dissolutions), All questions regarding
the following procedure should be directed to Sheriffs Legal Affairs. (09-29-11)
All victims of Sexual Assault shall be notified of their right to request their name not become part of public record
pursuant to California Government Code section 6254. These rights are outlined in 293 P.C. and apply to the
following sections: 220, 261, 261.5, 262, 264, 264.1, 286, 288, 288a and 289.
In addition, all sworn members of this Department are responsible for providing a SART examination for all adult
victims who wish to have physical evidence collected pursuant to a sexual assault incident, but do not wish to
have law enforcement investigate the incident. The cost of the examination shall be charged to the law
enforcement agency from the jurisdiction in which the alleged offense was committed pursuant to California
Penal Code Section 13823.95. (03-21-12)
The Department will adhere to all laws governing a woman's right to breastfeed in public as well as an
employee's right to express breastmilk while at work. (11-15-13)
SECTION 6 Operations
Policy
It is the policy of the San Diego County Sheriff's Department that deputies are required to be trained in the use
of the Naloxone. The San Diego County Emergency Medical Services Director and/or the Sheriff's Chief Medical
Officer will authorize deputy sheriffs to possess and administer Naloxone. Deputies must receive Naloxone
training before they possess and administer Naloxone. (04-21-15)
Any deputy seeking to obtain information or conduct law enforcement/investigative activity (i.e. search warrant
service, arrest warrant service, probation checks, surveillance, etc.) on tribal lands shall contact the Sheriff's
employee designated as the Tribal Liaison for the Sheriff's station or substation of jurisdiction prior to such
activity. (12-15-15)
SECTION 6 Operations
7.3 MEDIA/PUBLIC
INFORMATION
The Sheriff's Department shall provide factual, accurate and timely information to the news
media/public in an impartial manner and in compliance with state/local laws and Department
policy. (Reviewed 03-21-12)
7.4 CELLULAR
PHONE/PAGERS/OTHER
WIRELESS ELECTRONIC
DEVICES
The purpose of this policy is to define standards, and restrictions for users who have access to
Department data from a mobile device.
This mobile device policy applies to, but is not limited to, Apple iOS devices, all cellular phones,
smartphones, and other wireless electronic devices. This policy applies to any hardware and
related software that could be used to access resources from outside of our network, even if said
equipment is not sanctioned, owned, or supplied by the Department (e.g. Personal computer or
laptop used to log in remotely).
This policy applies to everyone who utilizes Department-owned mobile device to access, store,
back up, or relocate any organization or employee data. Such access to this confidential data is a
privilege, not a right, and forms the basis of trust the Sheriff's Department has built with the
public, employees, and other third parties.
The overriding goal of this policy is to protect the integrity of the private and confidential data that
resides within technology infrastructure. This policy intends to prevent this data from being
deliberately or inadvertently stored insecurely on a mobile device or carried over an insecure
network where it can potentially be accessed by unsanctioned resources. A breach of this type
could result in loss of information, damage to critical applications, sanctions from DOJ, and
damage to our public image. Therefore, all users employing a mobile device connected to an
unmanaged network outside of direct control to backup, store, and otherwise access internal data
of any type must adhere to appropriate use as described within this policy and procedures.
Sheriff's Department employees shall only use Departmental Apple iOS devices, cellular phones,
smartphones or other wireless electronic devices for official business and in accordance with the
county policy contained in the Administrative Manual, Item 0400-07. Apple iOS devices, cellular
SECTION 7 Communications
7.5 COMMUNICATIONS
NEEDS
All requests requiring technical advice, technical planning, or special installations of
communications equipment shall be channeled through the Communications Coordinator
assigned to the Sheriff's Communications Division.
(06-15-15)
SECTION 7 Communications
This policy defines the proper use and responsibilities for employees who may have the occasion
to use social media sites under any of the following conditions:
Official Department Presence on Social Media
Use of social media for research or investigative purposes
Personal use of social media while on and off duty
Employees are instructed to be sure that their use of social media complies with all laws and with
other policies, particularly those relating to the dissemination of confidential information.
DEFINITIONS
Social Media includes, but is not limited to, Facebook, Twitter, LinkedIn, Nixle, Wikipedia, blogs,
etc. (04-02-14)
SECTION 7 Communications
8.2 DISCHARGE OF
FIREARMS
Deputies and authorized professional staff members shall exercise the utmost care in their
handling and use of firearms while engaged in the performance of their duties and while
exercising their option to carry a loaded and concealed weapon while off duty.
All incidents, on or off duty, where a firearm is discharged by a member of this Department,
including the dispatching of animals, will be immediately reported to the Communications Center
followed by an investigation. (Reviewed 06-15-15)
8.3 AUTHORIZED
FIREARMS AND LESS
LETHAL SYSTEMS
No deputy of the Sheriff's Department shall carry semi-automatic pistols, on or off duty, until they
have received proper training, and have demonstrated skill in their use to the training staff of the
Weapons Training Unit. (Reviewed 06-15-15)
SECTION 8 Firearms
8.5 FIREARMS
INSPECTION
All sworn members of the Department are required to have all non-department issued weapons,
that are carried on or off duty, inspected and approved by the Weapons Training Unit. This
includes weapons used in non-uniform assignments. (Reviewed 06-15-15)
8.7 FIREARMS:
DEPARTMENT
QUALIFICATION SHOOTS
All law enforcement, Detentions/Courts and Reserve Deputy Sheriffs below the rank of
Commander, unless exempted by the Assistant Sheriff, Human Resource Services Bureaus, will
participate and qualify at each firearms qualification as scheduled by the Weapons Training Unit
(WTU). Commanders and those in appointive positions where a firearm is carried will participate
at least once a year. (Reviewed 06-15-15)
SECTION 8 Firearms
SECTION 8 Firearms
9.6 ALTERING
TELEPHONE
COMMUNICATIONS HOSTAGE/BARRICADED
SITUATIONS
Altering any telephone communications systems shall be restricted to hostage/barricaded
situations. Incident Commanders shall ensure that the alteration of any existing telephone
conditions is in compliance with Section 7907 of the Public Utilities Code.
10.4 SPECIALIZED
TRAINING
The Department will identify those specialized positions within the Department that require acquisition of
particular skills and knowledge specific to those positions and the corresponding training requirements.
(Reviewed 10-22-13)
10.5 TRAINING
ATTENDANCE
All personnel assigned to attend authorized training programs will be punctual, attend each session and remain
until excused by the instructor. (Reviewed 10-22-13)
10.6 CONTINUED
PROFESSIONAL TRAINING
- SWORN
All sworn personnel will participate in continuing professional training programs that reinforce their respective
ranks and job assignments. (Reviewed 10-22-13)
10.8 PROFESSIONAL
STAFF TRAINING
All professional staff employees will receive an orientation to the Department and San Diego County
employment. They will be given on the job training as well as continued training opportunities for learning and
improving job skills. (Reviewed 10-22-13)
10.9 CORPORAL/TRAINING
OFFICER PROGRAM
Selection, appointment, training, and compensation of training officers and corporals will be based upon the
criteria set forth in the following procedure. (Reviewed 10-22-13)
SECTION 10 Training
Procedure Section
SECTION 1 Administration______________________________________________________
1.4 DISTRIBUTION OF
POLICY & PROCEDURE
MANUALS
Policy and Procedure Manuals shall be distributed to all Sheriff's personnel, including Reserves
and 960 re-hires, by the Division of Inspectional Services (DIS). All thumb drives shall be identified
by number and that information shall be maintained by DIS or designee in the same manner as
other issued material.
Upon terminating employment the manual/thumb drive shall be retrieved by the Personnel
Lieutenant and returned to DIS.
Revisions to existing policies and procedures and/or the addition of new policies and procedures
are approved on a regular basis. DIS is responsible for the Department-wide distribution of all
policy and procedure revisions.
Each person who is assigned a manual/thumb drive is responsible for keeping it up to date. The
procedure for downloading the new manual will be stated in a department-wide e-mail each time a
policy or procedure has been changed, added or removed. Sworn employees will be briefed on
policy and procedure changes at patrol/unit briefings by an employee designated by the
Division/Unit Commander. The e-mail will also have a link to the LMS training system. Each
employee is required to log into LMS and read the new policy or procedure section/s within 30
days of receiving the e-mail.
SECTION 1 Administration______________________________________________________
1.5 COMMAND
SUCCESSION
When the Sheriff is absent from the County, unless designated otherwise, the Undersheriff shall
assume the duties and responsibilities of the Sheriff.
When the Sheriff and the Undersheriff are both absent from the County, the Sheriff will appoint an
Assistant Sheriff to assume the duties and responsibilities of the Sheriff.
All other commanding officer positions, when absent from the County shall be succeeded, unless
designated otherwise, by the next highest, most senior officer in that command.
Officers not willing, unavailable or unable to assume those duties shall immediately notify his or
her commanding officer who will make the appointment. (08-18-97) (Reviewed 1-14-2011)
Alpine
North Coastal
Poway
Rancho San Diego
San Marcos
Santee
Vista
4S Ranch
Fallbrook
Imperial Beach
Julian
Lakeside
Lemon Grove
Ramona
SECTION 1 Administration______________________________________________________
Valley Center/Pauma
The following facilities will be known as Substations. The substation commander is a Sergeant.
Campo/Tecate Substation
Pine Valley Substation
Ranchita/Warner Springs Substation
Special Designations
Chula Vista
El Cajon
Family Law
Hall of Justice
Juvenile
Kearny Mesa
Madge Bradley
San Diego
Vista
(12-16-14)
SECTION 1 Administration______________________________________________________
General Heading
TO:
FROM:
SUBJECT MATTER:
PROBLEM:
ASSUMPTIONS:
FACTS:
DISCUSSION:
COSTING INFORMATION (If Applicable)
CONCLUSION:
RECOMMENDATION:
SIGNATURE BLOCK OF REPORTER
ATTACHMENTS: (When Applicable)
ENDORSEMENTS: (Approval/Disapproval areas, signature space and at least three (3) lines for
"COMMENTS":)
Staff Report Format (Minor Revisions/Additions)
These types of revisions should be accompanied by a cover letter that includes the following:
TO:
FROM:
VIA: CHAIN OF COMMAND
SUBJECT:
RATIONALE STATEMENT:
SIGNATURE BLOCK OF REPORTER
ATTACHMENTS: (When applicable)
ENDORSEMENTS: (Same as above). (06-12-98) (Reviewed 1-14-2011)
1.8 FACILITY
APPEARANCE AND
MAINTENANCE
Facility Commanders shall make periodic inspections of the interior and exterior of facilities
including those that are co-located with other governmental facilities.
Maintenance or needed repairs to facilities shall be promptly brought to the attention of the Facility
Commander who shall notify the appropriate repair or maintenance personnel. (09-15-98)
(Reviewed 1-14-2011)
SECTION 1 Administration______________________________________________________
1.9 DO IT BETTER BY
SUGGESTION (D.I.B.B.S.)
PROGRAM
Forms may be obtained from the D.I.B.B.S. Coordinator, Human Resource Services Bureau.
Employees who choose to participate shall submit suggestions in conformance with the following:
Identification of the problem
Suggestion for correcting the problem
Benefit to the Department
Cost and benefit analysis.
Suggestions conforming to the above guidelines should be forwarded to the D.I.B.B.S. Office at
mail stop A-74, in order to be recorded.
Recorded suggestions will be sent to the Sheriff's Department D.I.B.B.S. Coordinator for analysis
and review.
Suggestions will be evaluated by the Bureau with the most expertise in the area of the subject
matter contained in the suggestion.
Evaluated suggestions are sent to the Undersheriff for final review, then forwarded to the
D.I.B.B.S. Committee for final adoption or non-adoption. (09-15-98) (Reviewed 1-14-2011)
SECTION 1 Administration______________________________________________________
It is recommended that employees, prior to preparing any document, consult with a DIS
supervisor.
New Policies
FROM: Originator
P&P SECTION
Endorsement: Page containing approval signatures at each level up to and including Assistant
Sheriff or Executive Director of originators bureau.
Revisions
Rationale.
Using copy of current document, use strikeout for deletions and underline new material.
Endorsement page.
Forward to DIS.
Distribution
Upon approval by the Sheriff, DIS shall arrange for printing and distribution to manuals and
Intranet.
Operation Manuals
Operation Manuals will be printed and distributed consistent with procedures established by the
Assistant Sheriffs/Executive Director in charge of the respective Bureaus. The Assistant
Sheriffs/Executive Director shall initiate an annual review of individual operational manuals within
their respective areas of responsibility. (08-05-11)
SECTION 1 Administration______________________________________________________
SECTION 1 Administration______________________________________________________
less. The CAO has delegated his authority to the Deputy Chief Administrative Officer
(DCAO) of the Public Safety Group. Revenue contracts exceeding $50,000 require Board
approval.
Board Policy B-29 requires full cost recovery to the extent that the law permits, repeats the
contract execution authority established in the Administrative Code Section 123 and
requires Board or CAO approval at least sixty (60) days prior to the effective date of the
contract.
SECTION 1 Administration______________________________________________________
2.2 Applicability
These Rules of Conduct apply to all classifications of employees, including Reserve, 960 hour
Rehires, student workers, interns, contract professionals and Volunteer employees, except when
a rule, by its very nature, does not apply to a given classification of employee. (06-24-14)
Communicate through the mail or by other means, requests for political funds or contributions
to a significant segment of the public which may include officers or employees of the
county; however, employees shall not solicit political funds or contributions solely from other
employees of the County of San Diego. (Govt. Code '3205.)
Express opinions as individuals privately and publicly on political issues and candidates;
Hold membership in a political party and participate in its functions to the extent consistent
with the law and consistent with this section;
Participate fully in public affairs to the extent that such endeavors do not impair efficient
performance of official duties, or create real or apparent conflicts of interest.
Using their official capacity to influence, interfere with or affect the results of an election;
Directly or indirectly, using, promising, threatening or attempting to use any official influence in
aid of any political activity, or to affect the result of any election to political office, or upon
any other corrupt condition or consideration;
Engaging in political activity of any kind while in uniform prescribed for any employee of the
County of San Diego or during any hours in which they have been directed to perform their
assigned duties, or in any Sheriff's facility or on any property leased or controlled by the
Sheriff's Department. (Govt. Code ''3206, 3207.) (Reviewed 12-31-2010)
2.44
Labor Activities
Employees shall have the right to join labor organizations, but nothing shall compel this
Department to recognize or to engage in collective bargaining with any such labor organizations,
except as provided by law.
Lie Detectors
Employees may voluntarily submit to a lie detector test (as defined in Government Code section
3307(b)) when the examinations are specifically directed and narrowly related to a particular
investigation being conducted by this Department (see Section 3307 Government Code).
Truthfulness
When asked by the Sheriff, the Sheriff's designee or any supervisor, employees will always
answer questions, whether orally or in writing, truthfully and to the fullest extent of their
knowledge. All written and verbal reports shall be truthful and complete. (Reviewed 1-27-2011)
2.47
Financial Disclosure
Employees shall not mistreat, nor abuse physically or verbally, persons who are in their custody.
Use of Force
Employees shall not use more force in any situation than is reasonably necessary under the
circumstances. Employees shall use force in accordance with law and established Departmental
procedures, and report all use of force in writing. (Reviewed 1-16-2011)
2.50
Employees shall not use or handle lethal or less lethal weapons (including chemical agents, saps,
batons, taser guns, etc.,) in a careless or imprudent manner. Employees shall use these
weapons in accordance with law and established Departmental procedures.
(Reviewed 1-16-2011)
Conflicts of Interest
No employee shall make, participate in making or in any way attempt to use his or her official
position to influence a governmental decision in which the employee knows, or has reason to
know, that he or she has a financial interest. (Govt. Code ''1090, 87100 et seq.).
(Reviewed 1-16-2011)
2.53
Discrimination
Employees shall not express any prejudice or harassment concerning race, religious creed, color,
national origin, ancestry, physical or mental disability, medical condition, pregnancy, marital
status, gender, age, political beliefs, sexual orientation, lifestyle or similar personal
characteristics.
Examples of discriminatory acts which will not be tolerated include the use of verbal derogatory
comments, slurs, or jokes, derogatory pictures, cartoons or posters and actions which result in a
person being treated unequally. (Reviewed 1-27-2011)
2.54
Sexual Harassment
Employees shall not participate in or allow behaviors or situations that they know or should know,
constitute sexual harassment as outlined in state and federal law. Employees shall take swift
action to stop the offensive behavior or correct the situation. Employees shall not retaliate in any
way against a complaining party or witness involved in sexual harassment allegations. (08-18-97)
(Reviewed 1-16-2011)
2.55
In determining whether or not to intervene, the off duty peace officer should consider the totality
of the situation. In a case where action is considered necessary, to prevent death, the possibility
of death or serious bodily injury, significant property damage or loss, the off duty peace officer
should consider the offense involved, the difficulty that being off duty tactically and operationally
presents, and/or other factors as articulated and observed by the off duty peace officer.
If an off duty peace officer intervenes in the criminal conduct, he/she must, if reasonably possible,
identify themselves, their agency and their intent to stop the criminal conduct. Any law
enforcement action taken by the peace officer will be governed by the policies and procedures,
rules and regulations that apply to on duty personnel.
When outside the limits of their jurisdiction, but within the State of California, off duty peace
officers may assist any law enforcement officer who appears to be in need of immediate
assistance and may assist in the prevention of the commission of any crime involving the
immediate danger to persons or property, or of the escape of the perpetrator of the offense.
Off duty peace officers outside the state of California, do not have police officer powers/status
and therefore have only the rights and obligations of private citizens of that state. (07-11-08)
(Reviewed 1-27-2011)
All inquiries from outside the Sheriff's Department, concerning Sheriff's employees, shall be directed to the
Sheriff's Personnel Division. This includes all requests for information from credit agencies, banks, business
agencies, city directory agents, and personal friends.
The Personnel Division shall release information at its discretion and may request the inquiring party to mail
his/her request on letterhead stationery. In the case of city directory and other roster agents, the Personnel
Division shall consult with the Assistant Sheriff, Human Resource Services Bureau regarding the release of
information.
Any person from another agency requesting to view an employee's (a) personnel file, (b) disciplinary file, (c)
training file, (d) background file, and (e) payroll records must submit a signed waiver prior to viewing said file.
This waiver must be signed by the employee whose file is being examined.
Sheriff's sworn personnel calling for Sheriff's employee home phone numbers may be given this information by
calling the supervisors line at the Sheriff's Communications Center. The sworn employee needing the
information will need to have their identity verified. Generally, this will be accomplished by the caller providing
his/her Departmental identification numbers/Arjis for a check against the Departmental roster. Requests of a
questionable nature or those from Sheriff's civilian personnel are to be referred to a supervisor.
(06-06-14)
SECTION 3 Personnel_______________________________________________________
Off-duty, non-criminal conduct where the alleged conduct has a reasonable nexus to the accused
employee's position as a member of this Department.
Complaints of off-duty conduct lacking a reasonable nexus to the employee's position as a member of this
Department.
Matters that have more appropriate methods of resolution (i.e., traffic court, employee grievance procedure,
inmate grievance procedure, civil action, etc.)
Complaints that are not timely (generally 30 days for minor complaints).
Complaints where the alleged conduct does not violate any laws or policies of this Department.
SECTION 3 Personnel_______________________________________________________
3.3 DISCIPLINARY
PROCEDURES
Investigations Resulting in Discipline
Investigations into alleged employee misconduct can be initiated at any level in the chain of command.
If the investigation results in a conclusion that some form of misconduct has been committed by the
employee, a recommendation for disciplinary action shall be initiated from within the operational division
where the employee was assigned at the time of the misconduct.
If at any time during the investigation it becomes necessary for the accused (full-time sworn personnel) to be
interviewed regarding an allegation of misconduct, the person conducting the interview shall adhere to all the
procedural rights afforded the accused under the Public Safety Officers Procedural Bill of Rights (Government
Code Section 3300-3311).
Causes For Disciplinary Action
Sheriff's Department Policy and Procedure Manual, Rules of Conduct (Section 2).
Rules of the Civil Service Commission (Rule VII, Section 7.2).
SECTION 3 Personnel_______________________________________________________
The supervisor placing a subordinate on Administrative Assignment shall notify the Internal Affairs Unit, via their
chain of command, no later than the next working day.
Should the chain of command deem it necessary to keep an employee on Administrative Assignment for an
extended period of time it shall be the responsibility of the Internal Affairs Unit to serve written notification of
such fact upon the employee.
The written notification of Administrative Assignment shall be from the Assistant Sheriff, Human Resource
Services Bureau, and shall elaborate on the conditions set forth below.
An employee placed on Administrative Assignment will receive notice of the following:
That they are temporarily relieved of present assignment (duty station).
Instructions to telephonically report to a specific person at a specific time on a daily basis to receive that day's
assignment.
Designations of days off.
The effective date of the assignment, anticipated duration, and reason for the action will be stated.
During the time on Administrative Assignment, the employee will not lose any vested rights as a member of
this Department, and will receive full pay.
No member of this Department may be suspended without pay until he/she has been officially served a
formal order imposing discipline.
The only exception to this procedure is in the event that circumstances exist in which the immediate removal
of the employee is essential to avert harm to the County or the public. (Refer to Civil Service Rules, Section
7.2.1(b)).
In lieu of Administrative Assignment, an employee may be temporarily reassigned to another command,
subject to the provisions of Govt. Code 3303(j).
Employees who are removed from normal job duties during the pendency of an investigation shall not be
removed for longer than 45 calendar days, except where the business necessities of the Department
require the removal from normal duties to extend beyond those 45 days. After 45 days, the employee may
request a hearing with the Assistant Sheriff, Human Resource Services Bureau to review the continued
necessity of the assignment. In any event, the assignment will be reviewed after 60 days, and every 60
days thereafter.
Disciplinary Procedures
Following an investigation by the immediate supervisor or Internal Affairs concluding some form of misconduct
has been committed by the employee, the package will be forwarded to the second level supervisor for a
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
Demotion
Demotions are appealable according to the following criteria:
Permanent Employees: Have a right to a Skelly Conference and may appeal the discipline to the Civil
Service Commission.
Probationary Employees
Have a right to a Skelly Conference only. This includes permanent employees who are in the probationary
period following a promotion.
Termination
Terminations are appealable according to the following criteria:
Permanent Employees
Permanent employees, including those serving probationary periods following a promotion, have a right to a
Skelly Conference and may appeal the discipline to the Civil Service Commission.
Skelly Conference
The Skelly Conference officer usually is a third level supervisor not in the employee's chain of command. The
purpose of the conference is to review/hear the employee's written/oral response to a proposed disciplinary
action.
Prior to the Skelly Conference, Internal Affairs will provide the employee with copies of all the documents upon
which the proposed discipline is based so that an oral/written response to the proposed discipline can be
prepared.
At the Skelly Conference the employee may be accompanied by an attorney and/or representative of the
employee's choice. (Excluding persons involved in the investigation or the disciplinary action.) In conducting a
Skelly Conference, the Skelly officer will be allowed access to the personnel and training files relating to the
employee.
At the conclusion of the Skelly Conference, the Skelly officer shall prepare a written summation of the
conference with a recommendation of the appropriate charges and discipline to be imposed. The Skelly officer
may affirm, reject or modify the original recommended charges and/or level of discipline. The entire disciplinary
package is forwarded to Internal Affairs for processing and routing.
Should the Skelly recommendation result in an increase in the proposed discipline, Internal Affairs will be
required to serve the employee a modified "Notice of Intent", provide the employee with a copy of the
appropriate documents and advise the employee of the right to another Skelly Conference.
Probationary Employees
SECTION 3 Personnel_______________________________________________________
3.5 EMPLOYEE
PERFORMANCE
APPRAISALS
Employee Performance ratings will be based on job related factors without regard to sex, race, color, age,
religion, disability or national origin. This process is governed by and written in accordance with DHR Policy
and Procedure 1003 and Civil Service Rule V.
Monthly evaluations
Monthly evaluations are given to all probationary employees to insure communication between the supervisor
and employee and to provide the basis for preparing the formal performance reports. These evaluations should
reflect the communicated standards met by the employee and should address any performance deficiencies
observed during the probationary months. These probationary evaluations should receive the same chain of
command review as the regular performance reports. Although an employee may not appeal a monthly
SECTION 3 Personnel_______________________________________________________
Log Events
The log event section is a tool for supervisors to document employee performance on a monthly basis and
provides a record for supervisors preparing an evaluation. All logged events shall be presented to the
employee for signature with a signed copy retained in the station file.
Should a supervisor need to document a conversation with an employee regarding a violation of Sheriffs Policy
and Procedures, no specific facts of the incident will be entered and the following language shall be used:
On (todays date), I spoke with (employees name) regarding Sheriffs Policy and Procedure (applicable
section), (applicable title).
Logged events may or may not be memorialized in the annual evaluation based on the employees overall
performance and the supervisors discretion. If they are included in the evaluation, the inclusion of specific
details is appropriate.
SECTION 3 Personnel_______________________________________________________
The appellant has seven days to select an appeals officer from the choices provided. If the appellant
does not select an appeals officer within the given time frame, a second notice will be provided. If there
is still no response the appeal is considered withdrawn.
The chosen appeals officer is notified by the Personnel Division and is provided with a copy of the
disputed evaluation, DHR Policy 1003, a sample report and a hearing officers guide.
The appeals officer must meet all parties involved in the investigation within 30 days of appointment.
The employee is entitled to bring a representative to the appeal hearing to assist in the discussion
and/or presentation of material supporting the employees position in the matter.
The appeals officer will prepare and submit a report including their findings and recommendations to
the Assistant Sheriff of Human Resources, via the Personnel Captain, within five days of meeting with
all of the involved parties.
The appeals officer must not change the performance report unless all or any of the following criteria
apply:
o
o
o
If the appeals officer recommends changes to the evaluation, the appeals officer will re-write the evaluation, sign
the appeal review completion line, and attach a signature page for the Personnel Captain and the Assistant Sheriff
of Human Resources.
The Assistant Sheriff shall consider, but is not bound by, the appeal officers findings and recommendations within
5 calendar days of submittal.
If the Assistant Sheriff concurs with the appeals officer, it will be noted on the signature page and the reports
returned to Personnel.
Any changes or modifications recommended by the Assistant Sheriff will be executed by the Personnel Captain or
designee.
If the Assistant Sheriff does not accept the Appeal Officers recommendations, he/she shall serve the employee
with the Appeal Officers report and written notice of the intended decision.
The employee may respond to the intended changes in writing to the Assistant Sheriff within 5 calendar days of
receipt of the intended decision.
The Assistant Sheriffs final decision and a copy of the final performance appraisal shall be issued within 10
calendar days and may not be appealed to the Civil Service Commission.
The time limits in the appeals process may be modified by mutual agreement of the parties.
(06-17-14)
SECTION 3 Personnel_______________________________________________________
3.7 OUTSIDE
EMPLOYMENT
An employee of the Sheriff's Department intending to engage in outside employment shall disclose the
proposed employment in writing via the chain of command to his/her Facility Captain/Division Manager,
who will determine if the intended employment would conflict with County duties.
Form AUD 263 (Disclosure Statement Card) shall be distributed to all employees twice a year (August
and February) by the Personnel Division. All employees are required to complete this form regardless if
they have outside employment or not. Those with outside employment shall also complete Form PER 20
and route via the chain of command to his/her Facility Captain/Division Manager. Completed AUD 263
and PER 20 forms shall be retained in the Personnel Division for a period of 3 years. These forms shall
be made available for audit purposes to the Auditor and Controller.
If any employee of the Sheriff's Department receives an assignment of work that relates to any
organization, property or activity in which the employee or a member of the employee's immediate family
has an interest, he/she shall report such interest, in writing, to his/her Facility Captain/Division Manager.
Probationary employees are not eligible for outside employment (does not apply to promotional probation
except Cadet promotions).
Since respect for law enforcement officers is paramount to their ability to perform their job, engaging in
outside employment which would bring discredit, disrespect or embarrassment to that officer and/or his
employing agency would be considered incompatible and in conflict with the officer's role as a peace
officer. Government Code section 1126 sets forth factors, which, in and of themselves, create conflicts of
interest.
Consistent with the provisions of Penal Code 70, and because it would further create a potential conflict of
interest, no member of this department may engage in any outside or secondary employment as a private
security guard, private investigator or other similar private security position.
Outside, or off duty employment is considered to be in conflict if it brings discredit or disrepute upon this
agency and/or:
Any outside employment which results in receipt of telephone calls or visitors by the employee
while on duty at his/her County employment.
Any publication for private gain of reports, studies or other written materials that were prepared
on County time or utilized County facilities, equipment and/or materials, except when specifically
authorized by the Sheriff.
SECTION 3 Personnel_______________________________________________________
Any outside employment which would interfere during business hours with the full time devotion
and attention of the employee to the duties and responsibilities of the Sheriff's Department.
Any employment which involves the use of the badge, uniform, gun or influence of the individual's
County employment for private gain or advantage including the following:
The direct or indirect soliciting, seeking or accepting of personal loans, gifts, gratuities,
business compensation or favors from the general public, private business firms or their
agents who deal with the Sheriff's Department or any other agency or Department of the
County of San Diego.
The using of information not readily available to the general public, gained in the course of
County employment, for private gain or advantage or the gain or advantage of another.
Any employment which is in conflict with the duties and responsibilities of the employee's
Department, including those prohibited activities as set forth in Government Code 24004.
Any outside employment which will impair the employee's independence of judgment as to
his/her County employment.
Any outside employment which will require or induce an employee to disclose confidential
information acquired in or during the course and scope of his/her County Employment.
Any employment which involves time demands which render the performance of County
duties less efficient.
Any employment which involves the receipt by employee of monies or other considerations
from private parties for the performance of acts which the employee is expected to render in
the regular course of duties as a County employee, including any consultation work for a fee
or other remuneration concerning the application or interpretation of orders, directives or
other communications of the Sheriff's Department or any other agency or Department of the
County of San Diego.
Examples of outside or off duty employment for SWORN staff which are not permitted, include, but are
not limited to (These are examples and are not to be construed as a complete list):
Security Guard
Private investigator
Bartender
Bouncer
Process server
Repossessor
Debt/loan collector
SECTION 3 Personnel_______________________________________________________
Employment in any gaming establishment: Card dealer, handicapper, change maker, caller,
machine repair person, keno runner, pit boss, table waiter/waitress
Bodyguard
Employment as a "keeper"
Funeral Escort where traffic control or the wearing of a uniform which resembles that of a peace
officer is required
Work for an employer who has been convicted of a felony or who openly associates with
convicted felons.
Examples of prohibited outside employment for PROFESSIONAL staff include, but are not limited
to:
Collections agencies
Work for an employer who has been convicted of a felony or who openly associates with
convicted felons.
APPROVAL GUIDELINES
The employee's Facility Captain/Division Manager will approve or disapprove requests for outside
employment based on a supervisor's determination of the following:
OBTAINING APPROVAL
No member of this department may engage in any outside employment without first obtaining prior written
approval.
In order to obtain approval for outside employment, the employee must complete an Outside Employment
Form which shall be submitted to the employee's immediate supervisor. The application will then be
forwarded through chain of command for consideration. If approved, the form will be forwarded to Sheriff's
Personnel for placement in the employee's personnel file.
If approved, the employee will be provided with a copy of the approved outside employment request form.
Unless otherwise indicated in writing on the approved request, authorization will be valued through the
end of the calendar year in which the request is approved. Any employee seeking to renew a request
shall submit a new Outside Employment Form each year when the Disclosure Cards are sent out.
SECTION 3 Personnel_______________________________________________________
If, at any time during the term of a valid outside employment permit, an employee's conduct or
outside employment conflicts with the provisions of department policy, the permit may be
suspended or revoked.
When an employee is unable to perform at a full duty capacity due to an injury or other condition,
any previously approved outside employment permit may be subject to similar restrictions as
those applicable to the employee's full time duties until the employee has returned to a full duty
status.
Should any employee engaged in approved outside employment become injured or otherwise
incapacitated to the extent that the employee is unable to perform the duties of his/her County position,
that person must obtain reconfirmation of the prior approval before continuing that outside employment.
(05-18-15)
SECTION 3 Personnel_______________________________________________________
Employees serving on a jury, including a criminal grand jury, are not entitled to retain the jury duty fee if they
are on paid jury duty leave. If the court issues a check for jury duty fees, the employee should ask that it be
addressed to the County of San Diego and turn it over to Sheriffs Financial Services when they complete
their duty.
Employees serving on a jury on their scheduled day off or outside of their normal work hours may retain the
juror fee.
Vehicle Usage
If an individual utilizes a County vehicle to travel to and from the jury duty location, he/she will submit the
mileage fee to the Financial Services Division for subsequent deposit with the County Treasurer.
If an individual utilizes a private vehicle to travel to and from the jury duty location, he/she is entitled to retain
the mileage fee.
If questions arise as to the proper disposition of jury duty fees, contact the Sheriff's Financial Services
Division 858-974-2230. (2-2-09) (Reviewed 4-8-2011)
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
Complete uniform specifications for all personnel are available through the Personnel Division and are listed on
the Sheriffs Intranet under Human Resources/Personnel/Uniform Committee/Uniform Specifications. Uniform
stores have the specifications and are obligated to provide approved uniforms and equipment. All procedures
pertain to sworn personnel unless designated otherwise.
Uniform Wear General
All uniforms shall be worn in a clean and neatly pressed condition. Repair work to uniforms shall be done in
such a manner so as not to be obvious to the public.
Specified uniforms and related items, including insignias, may be worn only in assignments as designated.
Metal nametags and badges will be kept free of tarnish.
Footwear and other leather items shall be maintained in a clean condition, with scuffed and scraped areas dyed
and refinished.
The Sheriff's uniform shall be worn only while in the course and scope of official duties.
In unmarked vehicles that are code 3 equipped, drivers have the option of wearing a cover shirt while driving to
and from work.
Sheriff's Uniform refers to the uniform worn by sworn employees, Community Service Officers, Senior
Volunteers, and Department Chaplains.
Uniform Wear Specific
Class A uniform will be worn for all promotional ceremonies and awards ceremonies where you are a
recipient. If you are working in an undercover capacity and you have long hair or facial hair that is in violation of
the uniform standards, you may wear a business suit.
Class B uniforms are required for all competitive positions and promotional interviews. If you are working in
an undercover capacity and you have long hair or facial hair that is in violation of the uniform standards, you
may wear a business suit.
Class A, B, C, and D uniforms shall be worn as directed by the Assistant Sheriff.
In lieu of full leather, uniformed personnel while performing administrative assignments or duties as approved
by their station/facility/division commander may wear their firearm on the trouser belt with a paddle or belt-slide
holster in black leather that incorporates a thumb break retention strap, level I or higher security.
Appearance Uniform
Wrist Bands/Bracelets
Ornamental wristbands and/or bracelets shall not be worn while in uniform.
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
Sunglasses
Non-mirrored lenses, frames to be dark or neutral in color, including black, dark gray, silver or gold. Officers
shall remove their sunglasses when conducting official business with the public unless strong sunlight makes it
unsafe or impractical. Sunglass holders (i.e., Croakies) may be worn in black only.
Handcuffs
All handcuffs shall be carried in cases. Double cases are acceptable.
Chemical Agents
Chemical agents shall be carried in an unobtrusive manner by authorized personnel.
Helmets
To be worn when directed by a supervisor or when in the deputys opinion wearing of the helmet is warranted.
Batons
Batons, either Department issue or Department approved upon certification by the Training Division, will be
worn in an appropriate ring, case or holder.
Knives and Expandable Batons
See Personnel's website for knife specifications and a list of approved expandable batons.
http://ssp.sdsheriff.com/HRB/Personnel/UniformRegulations/default.aspx
Saps
Shall be carried in an unobtrusive manner with the hand or wrist strap turned to the inside or tucked into a
pocket.
Duty Suspenders
Duty suspenders (Optional Personal Equipment for Duty Use): May be used with all authorized uniforms,
except for the Class A uniform and only UNDER the uniform shirt. The straps can be exposed through
button-hole type slits in the shirt no more than 2 from the top of the duty belt. The "button-hole" slits must be
reinforced with standard button-hole stitching. The suspenders must be made of black nylon or smooth black
leather (no patent leather) and a width no larger than 2. They must transfer the weight of the duty belt from the
hips to the shoulders and incorporate a breakaway snap design as a safety feature.
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
Supervisory Responsibility
Deputies shall not deviate from the uniform requirements without prior specific authorization from their
superiors.
Deviations from this policy may be permitted by shift or unit supervisors due to unique duty assignments such
as undercover operations, surveillances or special details. Deviations are not to be more stringent than the
approved policy, except the exemptions listed under P&P 3.13 Level 4- Casual Fridays.
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
The Casual Friday program applies to the actual day of the traditional workweek--Friday, not an
individuals work schedule. In other words, employees who have Fridays off will not observe Casual Fridays.
Examples of Appropriate Attire:
Casual slacks
Capri pants (shorter than mid-calf unacceptable)
Sports shirts
Sweatshirts
T-shirts
Skirts
Dresses
Blouses
Sweaters
Note: Jeans and athletic shoes are acceptable if they are clean, without holes or fraying, and are not overly
distressed; the kind of jeans you would not be embarrassed to be wearing if a client or important business
colleague paid an unexpected visit.
Inappropriate Attire
Managers and supervisors have the discretion to determine the appropriateness of clothing and appearance of
employees during work hours and to take action as necessary to ensure the guidelines are met.
The expectation of the Department is that all employees will make work clothing choices that:
1. Present a professional image, and
2. Take into account the functions the employee is assigned to perform.
Any employee who fails to comply with the guidelines will be sent home to change into appropriate attire. The
time required to go home and return will be charged to the employees vacation or comp time, or charged to
leave without pay if the employee is out of vacation or comp time.
Examples of never-appropriate clothing include, but are not limited to:
culottes, split skirts and skorts (unless fully cut to resemble a skirt)
overalls
clothing with inappropriate or offensive logo/advertising
SECTION 3 Personnel_______________________________________________________
sweatpants or workout attire (to include stretch-type pants such as spandex, leggings
and bike or running pants)
shorts
beach attire
halter or tank tops
dresses or skirts that are excessively short (the length should be long enough to
appropriately cover the wearers body when bending, stretching, kneeling and sitting)
sheer clothes or clothing that is otherwise revealing
flip-flops or beach-type sandals
patched or torn clothing
Exceptions may be made by the manager/supervisor due to medical or safety reasons. Verification will be
required.
Attire for Formal Events/Awards Ceremonies
Sworn personnel receiving formal recognition shall wear the Class "A" uniform without gloves. If this is
impractical (undercover employees, employees with injuries, etc.), they shall wear Level 1 Court Professional
attire as defined above. Professional staff receiving formal recognition or simply in attendance shall wear Level
2 Business Professional attire. Sworn personnel not receiving recognition choosing to wear a uniform shall
wear the Class "B" uniform with tie, polished shoes and polished leather gear. Sworn personnel not receiving
recognition shall wear the uniform of the day or Level 2 Business Professional attire. Gloves will be worn with
the Class "A" uniform at funerals and memorial services.
Non-uniform Attire for Attending Training
While attending training, Sheriffs staff is representing of our department. As such, they need to maintain a
standard of dress reflective of our professional outlook. Business casual attire (Level 3) will be the level required
for attending training, if not in uniform. For unique training situations, instructors may relax this standard to a
Casual Friday (Level 4) standard. In extreme training circumstances, the instructor may specify athletic clothing.
Shift Work
Except for Casual Friday (as defined above) the attire for staff working night shifts, weekends and holidays will
be Level 3-Business Casual in facilities open to the public (i.e., jails). Staff working in facilities closed to the
public (i.e., stations) are authorized Level 4-Casual Friday. (03-21-12)
3.16 OCCUPATIONAL
INJURIES, ILLNESS OR
DEATH
The procedures in this section apply to employees at any level in the Department, paid or volunteer.
Medical Attention
The employee shall immediately, or as soon as possible, report the injury to his or her supervisor. As with any
injury, prompt medical attention is important. If the employee is seriously injured, and the condition is of a true
emergency nature, the nearest emergency room is the most prudent place for medical care.
If the injury occurs between 1700 and 0800 hours, or on a weekend or holiday, the employee may seek
treatment from any 24-hour medical facility on the approved provider list. All follow-up treatment shall be
conducted at one of the approved providers unless the employee has pre-designated a physician and it is on
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
3.19 CAREER
DEVELOPMENT FOR
SWORN PERSONNEL
General Assignment Procedure / Law Enforcement Deputy Sheriffs
Newly appointed law enforcement Deputy Sheriffs, upon graduation from the Academy, will generally be
assigned to Detention Services Bureau, Court Services Bureau or Law Enforcement Services Bureau.
Lateral entry Deputy Sheriffs will generally be assigned as above, depending upon the individual's skills and
the Department's needs.
Deputy Sheriffs-Detentions/Courts
Newly appointed Deputy Sheriffs Detentions/Courts will generally be assigned to the Detentions Services
Bureau for a minimum of one year. It is desirable for Deputy Sheriffs-Detentions/Courts to work a variety of
assignments during their careers. The Personnel Division will make rotational assignments.
SECTION 3 Personnel_______________________________________________________
All assignments of employees within the Sheriff's Department are made at the discretion of the Sheriff.
Lieutenants and captains may be surveyed on an annual basis for job preferences.
Transfers and career advancement shall be subject to the procedures outlined in this policy.
When employees request a transfer to another division/facility/station, they must submit a Transfer
Request Form to their division/facility/station commander for review. Once a transfer request is
honored, all other non competitive transfer requests on file for the selected employee will be purged.
Transferred employees must remain in their current transferred assignment for one year unless the
transfer was involuntary or they are selected for an announced specialized position.
Transfer requests for detention, court and patrol assignments shall be placed on the eligibility list in the
chronological order in which they are received.
Employees requesting a transfer to an announced specialized position must also submit a Departmental
formatted resume.
Transferred employees must remain in their current assignment for at least one year unless the transfer
was involuntary. Selection to an announced specialized position requires at least a one (1) year
assignment.
An employee may compete in as many career assessment processes as they are qualified.
Employees may file transfer requests with less than one year in their current assignment and compete
in a selection process for a new assignment, but will not be eligible for selection until they have fulfilled
their current commitment.
Applications must be received by the Personnel Division by the close of the posted filing period.
No late applications will be accepted.
Employees initiating transfer requests shall be responsible for making sure that their transfer
requests were received in Personnel in time and are included on eligibility lists.
When a transfer request is received in the Personnel Division, the Career Path Sergeant will review the
request form for completeness and determine if all the minimum requirements are met for the requested
position. Applicants who do not meet the minimum qualifications will have their transfer request
returned with a written explanation from the Career Path Sergeant. Transfer requests for an
announced competitive position shall be kept active by the Personnel Division for a period of one (1)
year.
SECTION 3 Personnel_______________________________________________________
Applicants can request a waiver of specific qualifications, except for the one-year minimum time in
bureau. These requests should be sent to the Personnel Lieutenant. The Lieutenant shall decide if the
specific requirements will be waived. An appeal of the Lieutenants decision can be made to the
Personnel Captain.
The filing period will remain open for two (2) weeks and notice shall be posted to all employees. If there are
less than six applicants the filing period may be extended. Applicants on approved leave may be eligible for a
one week extension to the filing period if approved by the Personnel Captain. The approval will be subject to
verification of approved leave and documentation of travel (i.e. plane tickets, non-refundable hotel reservations
etc.) or medically unable to meet the filing deadline.
Career Assessment Process
Career Assessment Process forms will exist for Deputy Sheriffs and Deputy Sheriffs-Detentions/Courts. It is the
applicants responsibility to ensure their personnel file, training file and resumes are current and accurate. The
total score for the selection procedure is a combined 40 percent for the Career Assessment Process (CAP)
Form and 60 percent for the interview.
SECTION 3 Personnel_______________________________________________________
The transfer requests and resumes for all candidates will be made available to the affected specialized unit
or command.
The affected command will formulate interview questions for the candidates with the goal of ascertaining the
candidates respective skills, qualifications, and experience. The Personnel Division will approve the
interview questions in advance.
An interview panel of three (3) will be assembled which will include, at a minimum, the first and second level
supervisor from the affected command.
Candidates may elect not to participate in the interview process without losing their eligibility for the
specialized assignment.
Following the interview process, the affected command will contact the Career Path Sergeant and request a
list of candidates eligible for selection.
Upon approval by the Assistant Sheriff, Human Resource Services Bureau, or designee, the Career Path
Sergeant shall provide the division/facility/station commander with the name(s) of eligible candidates in
alphabetical order by surname.
The affected command will notify the Career Path Sergeant of their selection.
Following the approval of the bureau commander, the Career Path Sergeant will notify the affected
command(s) to have the selected candidate notified.
Provides an opportunity for interviewers to identify and evaluate factors that pertain to a candidates
qualifications to perform the full range of duties of the respective position.
Allows candidates the opportunity to inform the interview board of their knowledge, skills and abilities that
would qualify them for the position being sought.
The Assistant Sheriff, Human Resource Services Bureau, or designee, shall approve the selection of the
board members.
The selection of fair and impartial members that can maintain their objectivity is paramount to the selection
of the most qualified candidates. Each candidate shall be evaluated on merit, performance and suitability
for the position.
SECTION 3 Personnel_______________________________________________________
The Personnel Division will provide instruction and training for the interview board. The evaluation forms
shall be kept by the Personnel Division for a period of two years.
Number of Members
Deputy level positions will have one (1) Lieutenant from the affected command acting as chairperson and
two (2) Sergeants, one from the affected command and one (1) outside of the command.
Sergeant level positions will have one (1) Captain from the affected command acting as chairperson and two
(2) Lieutenants, one from the affected command and one (1) outside of the command.
Scheduling Interviews
All candidates will be allocated an equal amount of time both to answer questions and to summarize their
qualifications.
Candidates shall be allowed on-duty release time to attend the scheduled interview. Overtime is not
authorized.
Interviews
The affected command, where the vacancy exists, will develop a list of interview questions.
These questions should be designed so they can be objectively scored. A minimum of five (5) questions is
recommended and not more than ten (10) with a numerical score of at least five (5) points for each
question. The Personnel Division Captain or designee must approve all questions.
At the end of the questions the candidate should be allowed the opportunity to summarize, expand or clarify
any information that would demonstrate their suitability for the position.
The candidate will be provided the opportunity to review the CAP form that is utilized in the selection
process during the interview. The CAP form will then be signed by the candidate. If the candidate wishes
to appeal the CAP rating he/she must file a written appeal within 48 hours (see Appeals) and notify the
Career Path Sergeant immediately after the interview. Every opportunity will be made to resolve the conflict
with the employee prior to the appeal by the Career Path Sergeant.
Documentation
Each candidate interviewed will have an interview scoring sheet completed by each evaluator recording the
candidates responses and evaluation.
Constructive comments are encouraged by the evaluator for each candidate so the Personnel Division can
provide feedback to the candidate upon request. The interview and CAP sheets shall be given to the
Career Path Sergeant.
SECTION 3 Personnel_______________________________________________________
The Career Path Sergeant will process the interview and CAP scores reviewing them for accuracy. Final
scores will then be calculated by the Career Path Sergeant.
After a selection is made, the Career Path Sergeant in Personnel will be available to review the individual
results with the candidates when requested. The candidate can make an appointment within 30 days of the
interview process with the Career Path Sergeant to review the results. The Career Path Sergeant will go
over the candidates strengths and areas of improvement needed.
Eligibility Lists
Candidates shall be placed on an eligibility list based on their combined examination (60%) and CAP (40%)
score. CAP scores shall be compiled by the Sheriffs Personnel Division.
The eligibility list shall be valid for one (1) year from when the interview/assessment process is completed.
When the list contains less than six (6) candidates, the affected command, after the initial selection, has the
option of selecting from the current list or compiling a new list.
A list may be extended for a period of two (2) weeks with approval of the Personnel Captain.
Appeals
The Career Path Assessment Process may be appealed as soon as the interviews are completed. Appeals
must be filed within 48 hours of the interview and Career Assessment Process form review.
The Commander or designee of the Human Resource Services Bureau would hear a second level appeal.
At the conclusion of the assessment process and upon approval by the Assistant Sheriff, Human Resource
Services Bureau, or designee, the Personnel Division shall provide the division/facility/station commander
with the name(s) of the eligible candidates with the six (6) highest scores, in alphabetical order by surname.
The division commander may re-interview these candidates and may select one of the candidates or the
division commander may select any candidate submitted on the list.
Once a list of eligible candidates is given for a selection, a selection must be made within five (5) working
days. If a selection is not made, the Personnel Captain will meet with the affected Commander to
recommend a selection.
After review by the bureau commander, the Career Path Sergeant will notify the affected command(s) to
have the selected and non-selected candidate(s) notified.
SECTION 3 Personnel_______________________________________________________
Assignment to the following divisions and units will be considered Specialty Assignments:
Academy/In-Service Training
Aerial Support Detail
Canines
COPPS Deputy *
Crime Stoppers Coordinator
Emergency Planning
Field Services (Court Services Bureau)
Recruiter
Special Enforcement Detail (SED)
Transportation Detail
Weapons Training
*Specialty Assignments do not qualify for the detective premium. Credit for Investigative experience will be
given to those deputies with a COPPS assignment where that experience includes the POST Basic
Investigations School (40 hours) and a one month training assignment with Area Investigations. This requires
specific documentation to be sent through the candidates Chain of Command and must include a Basic
Investigation Certificate of completion and a written evaluation of the one (1) month Area Investigations training
assignment. This documentation shall be filed in the employees personnel file.
Basic Investigations
Area Investigations***
Court Services Bureau Area Investigations***
Detentions Area Investigations***
G.S.U. (Gang Suppression Unit)
Background Investigator
Rural Detective***
Rural Enforcement**
School Resource Officer (SRO)
Special Purpose Officer (SPO)****
Traffic/Motors**
Juvenile Intervention
Felony Warrant Investigations
Sex Offender Management
Detentions Gang Unit
Terrorism Early Warning Group/RTTAC (Regional Terrorism Threat Assessment Center)
The following Basic Investigations positions fall under the Special Investigations Division (SID), a list is
compiled once a year:
Jurisdiction Unified for Drug and Gang Enforcement (JUDGE)
High Intensity Drug Trafficking Area (HIDTA)
Border Crime Suppression Team (BCST)
Regional Auto Theft Task Force (RATT)
Street Narcotics Gang Detail (SNGD)
Fugitive Task Force (FTF)
Licensing
**Used for investigative credit only, but does not qualify for detective premium.
***List compiled once a year only. A written exam is given for area investigations.
****Depends on actual job duties. Contact Career Path Sergeant for details.
*****Individuals already in Advanced Investigations do not need to test to move to any basic investigative position.
SECTION 3 Personnel_______________________________________________________
Advanced Investigations
Accident Reconstructionists*
Arson/Explosives
Computer and Technology Crime High Tech Response Team (CATCH)
Child Abuse
Fugitive Investigations (Court Service Bureau)
Financial Crimes
Homicide
Elder Abuse
Sexual Assault
Internet Crimes Against Children
Domestic Violence Coordinator
The following Advanced Investigations positions fall under the Special Investigations Division (SID):
Criminal Intelligence Detail (CID)
Narcotic Task Force (NTF) **
Gang Task Force**
Deputy Sheriffs must have successfully completed their probationary period, and meet all of the minimum
requirements indicated on the Transfer Opportunity Notice to apply for transfer to Specialty Assignments, Basic
Investigations and Advanced Investigations. Deputy Sheriffs must have been assigned for at least a minimum
of one year in a basic investigative assignment or equivalent experience in basic investigations in order to apply
for an advanced investigations position. The Personnel Captain may waive the one year minimum basic
investigations requirement if there are less than six applicants with the requisite basic investigative experience.
* Eligibility and selection process are located in the Traffic Manual. Assignment to the S.T.A.R. callout list is
mandatory.
** Selections are made from current SID Detectives (to include Criminal Intelligence Detail Detectives) that have
served a minimum of one (1) year within SID; or from the SID eligibility list given the candidate has at least one
(1) year previous basic investigative experience.
Assessment Process for Deputy Sheriffs
Experience
This information is obtained from the Duty Assignment Record in the employees personnel file, Employee
Performance Reports and the attached resume. All Sheriffs Department service in a sworn classification will be
considered from the date of hire. The points are totaled for each of the four categories to a maximum of 20
points.
Deputy Sheriff Tenure
Points are awarded on a graduated scale based on the number of years of service with the San Diego Sheriffs
Department and the San Diego County Marshals Office to a maximum of 5 points for 10 years of service.
Other peace officer experience, as defined by section 830.1 of the California Penal Code, will also be
considered when determining total tenure time. A maximum of two (2) points can be awarded for peace officer
experience outside the Sheriffs Department. There is a maximum of five (5) points possible in this category.
Assignment Types
Personnel will receive one (1) point or one-half (1/2) point for certain collateral duties for each assignment they
have worked in the Department. Points will be awarded for all sworn time in the Department, regardless of
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
The Process for Law Enforcement Basic Special Investigations shall be conducted on an annual basis.
Personnel assigned to the Special Investigations Division, to include the Criminal Intelligence Detail,
may work in any commensurate assignment within SID. Those who are assigned to a SID Advanced
Investigations position are also eligible for assignment in a SID Basic Investigations position.
The Central Investigations Division (CID) Captain may select from the SID eligibility list to fill any CID
Basic Investigations vacancy that might exist within that division.
The Detentions Support Captain may select from the SID eligibility list to fill any Law Enforcement
Detentions Gang Unit vacancy that might exist within that unit.
Notification
Sworn personnel shall be notified of the intent to establish a new Eligibility List via department notice at
least 30 working days in advance of the beginning of the process by e-mail and posting.
Candidates shall be notified by e-mail of the date, time, location and type of examination process.
Deputy Sheriffs must have successfully completed their probationary period (18 months) and have two
(2) years of patrol experience of which one (1) year of patrol must be with the San Diego Sheriffs
Department.
Selection Process
SECTION 3 Personnel_______________________________________________________
Any sworn employee who is qualified to work Special Investigations may submit a transfer request to the
Personnel Division during the open period for the announced Special Investigations examination
process.
A candidate may specify whether they want to be considered for a specific unit opening.
The decision to implement either a written or an oral examination will be determined by the Special
Investigations Division Captain.
The development of the examination shall be completed by the Special Investigations Division utilizing
an Advisory Committee from the involved units to develop the testing procedure. The examination shall
be approved by the Assistant Sheriff of the Human Resource Services Bureau or designee.
Eligible candidates, who have successfully applied for the position of Law Enforcement Special
Investigations during the open announcement period and have successfully met all minimum
requirements, will be allowed to proceed to the examination. Requests for waivers shall be submitted
to the Personnel Lieutenant, for consideration. An appeal of the Lieutenants decision can be made to
the Personnel Captain.
Candidates who successfully pass the examination will have their CAP score processed. Together, the
examination score and CAP score will be combined to form an overall ranking score. Candidates will
then be placed on an eligibility list based on their combined score.
The Sheriffs Personnel Division shall maintain the candidates examination and CAP score for a period
of two (2) years.
All eligible employees shall be scheduled for the oral examination during the period specified on the
announcement. Requests for exceptions shall be submitted to the Personnel Lieutenant, for
consideration. An appeal of the Lieutenants decision can be made to the Personnel Captain.
The interview board(s) for Special Investigations positions shall be comprised of two (2) sergeants, one
of whom should be a Special Investigations sergeant, and one (1) lieutenant acting as the chairperson.
(Any exception shall be approved by the Personnel Captain.)
The development of examination questions shall be completed by the Special Investigations Division
and approved by the Assistant Sheriff of the Human Resource Services Bureau or designee.
The candidates shall be scored on a designated examination and the chairperson of the examination
panel shall ensure the forms are reviewed and the examinations have been properly scored. The
Career Path Sergeant shall review all examination forms and ensure the scores and totals are correct.
Candidates who successfully pass the examination will have their CAP score processed. Together, the
examination score and CAP score will be combined to form an overall ranking score. Candidates will
then be placed on an eligibility list based on their combined score.
The Sheriffs Personnel Division shall maintain the candidates examination and CAP score for a period
of two (2) years.
Eligibility Lists
SECTION 3 Personnel_______________________________________________________
Candidates shall be placed on an eligibility list based on their combined examination score and CAP
score. The total score for the selection procedure is a combined 40 percent of the CAP form and 60
percent for the test/interview score. CAP scores shall be compiled by the Special Investigations
Division.
The eligibility list shall be valid for one (1) year with the option of extending the list upon approval of the
Human Resources Bureau Assistant Sheriff for increments of three (3) months or until a new eligibility
list has been established.
When a Special Investigations opening occurs the Division shall receive the names of the highest
scoring candidates from the appropriate list in alphabetical order by surname. They shall receive one
(1) name for each vacancy plus ten (10) names from the list of eligible candidates. A deputy may waive
consideration of assignment to a particular location and not lose their standing on the list. In those
instances, the Command will receive additional names (from the Career Path Sergeant) until a list of
ten (10) valid names plus the number of vacancies is established with candidates who are interested in
the open position.
In addition, the names of employees eligible for lateral transfer (who have previously submitted transfer
requests) will also be provided.
The Special Investigations Division Captain or designee shall interview the candidates before finalizing a
selection and may select from the eligibility or lateral list.
Upon approval by the affected Bureau Commander or designee, the Career Path Sergeant will notify the
affected command(s) to have the selected candidate notified.
Transportation Detail
S.T.C. Training Academy
Detention In-Service Training
Recruiter
Jail Population Management Unit
Canines (Detentions)
Facilities Development Team
Transition Team
Background Investigator
Detentions Investigator
Court Services Bureau Training Coordinator
Facility Training Coordinator
To be eligible, Deputy SheriffsDetentions/Courts must have successfully completed their probationary period
and meet all of the minimum requirements indicated on the Transfer Opportunity Notice.
SECTION 3 Personnel_______________________________________________________
Points are awarded on a graduated scale based on the number of years of service with the San Diego Sheriffs
Department and/or the former San Diego County Marshals Office to a maximum of 5 points for 10 years of
service. There is a maximum of five (5) points possible in this category.
Facility Assignments
One-half (1/2) point is awarded for a minimum of six (6) months or one (1) point for a year or more worked at
each of the Court or Detention facilities. Credit is only received one time for each facility. An additional one-half
(1/2) point will be awarded for having worked any of the Departments booking facilities for a minimum of one
(1) year, regardless of how many such facilities have been worked.
Specialized Duties/Skills
As per the CAP form one-half (1/2) of a point is awarded for each of the specialized positions that applies. The
specified duty must have been performed for a minimum of one (1) year in order to receive credit. Under this
section any candidate who held a Corporal and/or Training Officer position for a minimum of 1 year in
Detentions or Court Services will receive 1 point for each applicable position. For example, an employee will
receive one (1) point for Facility or Court Services Training Officer and one point for Detentions or Court
Services Corporal if each position was held for a minimum of one (1) year.
Special Assignments
One (1) point is awarded for each special assignment. The assignment must have been performed for a
minimum of one (1) year and each assignment is counted only one time. A canine assignment, for example,
would only be counted one time regardless of the number of facilities or classification it was worked.
For Temporary Assignment Duty (TAD) time to qualify for CAP point consideration all of the following guidelines
must be met: the Detentions/Courts deputy is in the top six (6) of the eligible candidates on the current list for
SECTION 3 Personnel_______________________________________________________
The overall evaluation rating is considered. This information is obtained from the employees Annual Employee
Performance Reports for the last three (3) years, in the employees current classification. There is a maximum
of fifteen (15) points possible in this category. Under the new EPR system the CAP will reflect the actual points
scored. Employees under the previous EPR system will receive the average score of the relevant competency
level, as indicated.
A Deputy Sheriff-Detentions/Courts who has completed a P.O.S.T. certified Basic Academy shall be awarded
one (1) point. Deputies who possess a college degree from an institution accredited by an agency recognized
by the United States Department of Education shall be awarded points for their highest degree earned as
follows:
Completion of POST Academy Certificate-One (1) point
Associates Degree-Four (4) points
Bachelor's Degree-Ten (10) points
Masters or other Advanced Degree-Fifteen (15) points
Certificate of Completion of a Reserve Level 1 Academy-One (1) point
Certificate of Completion of the Fundamentals of Supervision Course One (1) point
Certificate of Completion of the Sergeant Mentoring Program-One (1) point
There is a maximum of fifteen (15) points possible in this category.
Departmental medals (Medal of Honor, Silver Cross, Medal of Valor, Lifesaving Medal, Distinguished Service
Medal, and Medal of Merit) receive two (2) points each. Certificates of Commendation, Certificate of Lifesaving,
Sheriff's Unit Citations, Meritorious Unit Citations, Letters of Commendation and Reports of Exemplary
Performance receive one (1) point each. All other recognition, to include other law enforcement agencies, court
recognition, special projects that required extra effort, civic recognition, Deputy of the Year, and citizen letters of
appreciation receive one-half point (1/2) each with the total points received for all such recognition not to
exceed two (2) points. There is a maximum of five (5) points possible in this category. Medals from other law
enforcement agencies are included. Awards and recognitions do not expire; they remain in effect for the
lifetime of the employee. It is the employees responsibility to present a copy of the recognition if it is not clearly
documented in a performance appraisal.
The Internal Affairs Division will provide only the total number of sustained complaints resulting in discipline.
Internal Affairs will report sustained complaints resulting in a written reprimand going back two (2) years,
including chargeable traffic collisions. Sustained, non-traffic, complaints resulting in discipline greater than a
written reprimand will be reported going back five (5) years.
Candidates with no sustained complaints or chargeable collisions will receive five points. Candidates with one
(1) sustained complaint or chargeable violation, with discipline resulting in a written reprimand or greater, will
receive two (2) points. Candidates with two (2) or more sustained complaints or chargeable violations will not
receive points.
SECTION 3 Personnel_______________________________________________________
The process for Law Enforcement Deputy Basic Investigations (Law Enforcement Area Investigator, Detentions
Area Investigator and Court Services Bureau Area Investigator) positions shall be conducted on an annual
basis.
The process for Law Enforcement COPPS Deputy positions shall be conducted on an annual basis. The
COPPS Deputy process will mirror the process for Area Detective, but it will be a separate list and test.
The process for Law Enforcement and Detentions/Courts Canine Handler positions shall be conducted on an
annual basis. Those applicants that successfully pass the physical agility test will be scheduled for an oral
interview. Deputies will be placed on an eligibility list based on their combined interview and CAP score.
The Detentions/Courts Deputy Basic Investigation process will be conducted based on vacancy needs for the
Detentions Area Investigator positions.
Area Investigators/COPPS Deputies/Canine Handlers may request lateral transfers to other commands after
one (1) year of service in their initial assignment for Area Detective/COPPS Deputy/Canine Handler. (This
does not apply to the Detentions/Courts Deputy Sheriff class.)
If any area investigator/COPPS Deputy position is vacant in a Sheriffs substation, the Facility Commander
shall have the option of filling the substations vacancy with an investigator assigned to that station/division
and then request to fill the newly created vacancy.
Notification
Sworn personnel shall be notified of the intent to establish a new Eligibility List via department notice at least
30 working days in advance of the beginning of the process by e-mail and posting.
Candidates shall be notified by e-mail of the date, time, location and type of examination process.
Criteria and Requirements
Deputy Sheriffs must have successfully completed their probationary period (18 months) and have had two (2)
years of (patrol) experience of which one (1) year of patrol must be with the San Diego Sheriffs Department to
apply for transfer to Law Enforcement/Detentions/Court Services Bureau Area Investigations/COPPS Deputy.
Detentions/Courts Deputy Sheriffs must have successfully completed their probationary period (12 months) and
have two (2) years detentions experience of which one (1) year must be with the San Diego Sheriffs
Department to apply or transfer to Detentions Area Investigator Detentions/Courts Deputy.
Selection Process
Any sworn employee who is qualified to be a Law Enforcement/Detentions/Court Services Bureau Area
Investigator/COPPS Deputy/Canine Handler may submit a transfer request to the Personnel division during
the open period for the announced Area Detective or COPPS Deputy/Canine Handler examination process.
SECTION 3 Personnel_______________________________________________________
A candidate may specify whether they want to be considered for a North, Southeast, or Any Area
Investigator opening.
The development of the examination questions shall be completed by the Sheriffs Department
Personnel Division and approved by the Assistant Sheriff of the Human Resource Services Bureau or
designee. The examination will be geared toward the bureau the list is to be established for, i.e. Law
Enforcement or Detentions. The examination shall be approved by the Assistant Sheriff of the Human
Resource Services Bureau or designee.
Eligible candidates, who have successfully applied for the position of Law Enforcement/Detentions/Court
Services Bureau Area Investigator/COPPS Deputy/Canine Handler during the open announcement
period and have successfully met all minimum requirements, will be allowed to proceed to the Career
Assessment Process and the examination. Requests for exceptions to the minimum requirements for
the position shall be submitted to the Lieutenant of the Personnel Division for consideration.
Candidates who successfully pass the examination will have their CAP score processed. Together, the
examination score and CAP score will be combined to form an overall ranking score. Candidates will
then be placed on an eligibility list based on their combined score.
The Sheriffs Personnel Division shall maintain the candidates examination and CAP score for a period
of two (2) years.
All eligible employees shall be scheduled for the oral examination during the period specified on the
announcement. Requests for exceptions shall be submitted to the Captain of the Personnel Division, for
consideration.
The interview board(s) for Area Investigator positions shall be comprised of two (2) sergeants, one of whom
should be an area detective sergeant, and one (1) lieutenant acting as the chairperson. (Any exceptions
shall be approved by the Personnel Captain.)
The interview board(s) for COPPS Deputy positions shall be comprised of two (2) sergeants, one of whom
should be a COPPS sergeant, and one (1) lieutenant acting as the chairperson. (Any exceptions shall be
approved by the Personnel Captain.)
The interview board(s) for Canine Handler positions shall be comprised of two (2) sergeants, one of whom
shall be the Canine Handler Sergeant, the Canine Coordinator and one (1) lieutenant from the interested
command acting as the chairperson. (Any exceptions shall be approved by the Personnel Captain,
The development of examination questions shall be completed by the Personnel Division and approved by
the Assistant Sheriff of the Human Resource Services Bureau or designee.
The candidates shall be scored on a designated examination form, and the chairperson of the examination
panel shall ensure the forms are reviewed and the examinations have been properly scored. Personnel
shall review all examination forms and ensure the scores and totals are correct.
The Sheriffs Personnel Division shall maintain the candidates examination and CAP score for a period of
two (2) years.
SECTION 3 Personnel_______________________________________________________
Candidates shall be placed on an eligibility list based on their combined examination (60%) and CAP (40%)
score. CAP scores shall be compiled by the Sheriffs Personnel Division.
The eligibility list shall be valid for one (1) year with the option of extending the list upon approval of the
Human Resources Bureau Assistant Sheriff for increments of three (3) months or until a new eligibility list
has been established.
When an Area Investigator or COPPS Deputy/Canine Handler opening occurs in a command, the
division/facility/station shall receive the names of the highest scoring candidates from the appropriate
bureau list in alphabetical order by surname. The division/station/facility commander shall receive one (1)
name for each vacancy plus ten (10) names from the list of eligible candidates. A deputy may waive
consideration of assignment to a particular location and not lose their standing on the list. In those
instances, the division/station/facility commander will receive additional names (from the Career Path
Sergeant) until a list of ten (10) valid names plus the number of vacancies is established with candidates
who are interested in the open position.
The names of employees eligible for lateral transfer (to include those employees who previously submitted
transfer requests for that particular assignment) will also be provided.
The station captain or designee shall interview all the candidates before finalizing a selection and may
select a candidate from the eligibility or lateral list.
After review by the bureau commander, the Career Path Sergeant will notify the affected command(s) to
have the selected candidate notified.
The transfer requests and resumes for all candidates will be made available to the affected specialized unit
or command.
The affected command will formulate interview questions for the candidates with the goal of ascertaining the
candidates respective skills, qualifications, and experience. The Personnel Division will approve the
interview questions in advance. Personnel may monitor the interview process.
An interview panel will be assembled which will include, one (1) Captain from the affected command acting
as chairperson and two (2) Lieutenants, one (1) from the affected command and one (1) outside of the
command. The Assistant Sheriff, Human Resource Services Bureau, or designee, shall approve the
selection of the board members.
The interview forms will be given to the Career Path Sergeant to review for accuracy.
At the conclusion of the interview process and upon approval by the Assistant Sheriff, Human Resource
Services Bureau, or designee, the Personnel Division shall provide the division/facility/station commander
with the name(s) of eligible candidates with the six (6) highest scores, in alphabetical order by surname.
Once a list of eligible candidates is given for a selection, a selection must be made within five (5) working
days. If a selection is not made, the Personnel Captain will meet with the affected Captain and/or Bureau
Commander to recommend a selection.
SECTION 3 Personnel_______________________________________________________
After review by the bureau commander, the Career Path Sergeant will notify the affected command(s) to
have the selected and non-selected candidate(s) notified.
If there are six (6) or fewer applicants, the affected specialized unit or command may extend the filing deadline.
Once the filing period is closed, an interview procedure with the candidates will be conducted as follows:
The transfer requests and resumes for all candidates will be made available to the affected specialized unit
or command.
The affected command will formulate interview questions for the candidates with the goal of ascertaining the
candidates respective skills, qualifications, and experience. The Personnel Division will approve the
interview questions in advance.
An interview panel will be assembled which will include, one (1) Captain acting as chairperson and two (2)
Lieutenants, one from the affected command and one (1) outside of the command. The Assistant Sheriff,
Human Resource Services Bureau, or designee shall approve the selection of the board members.
Candidates may elect not to participate in the interview process without losing their eligibility for the
specialized assignment.
Following the interview process, the affected command will contact the Career Path Sergeant and request a
list of candidates eligible for selection.
Upon approval by the Assistant Sheriff, Human Resource Services Bureau, or designee, the Personnel
Division shall provide the division/facility/station commander with the name(s) of eligible candidates in
alphabetical order by surname.
Once a list of eligible candidates is given for a selection, a selection must be made within five (5) working
days. If a selection is not made, the Personnel Captain will meet with the affected Captain and/or Bureau
Commander to recommend a selection.
After review by the bureau commander, the Career Path Sergeant will notify the affected command(s) to
have the selected and non-selected candidate(s) notified.
SECTION 3 Personnel_______________________________________________________
3.20 DEPARTMENTAL
PERSONNEL/EMPLOYEE
PERFORMANCE/TRAINING
FILES
Master Departmental personnel files for all personnel will be retained in the Departmental Personnel Office only.
All pertinent personnel information shall be forwarded to the Departmental Personnel Division for inclusion in
specific files.
This information shall be treated as confidential material, and access to the files will be limited to the subject
employee, commanders and above, Personnel Division staff, Internal Affairs, and Career Development
Committee.
Personnel assigned as a "Skelly Review" Officer will be granted access to the personnel file of the subject
whose case is under review. A memorandum from a Bureau Commander, or professional staff equivalent, shall
be presented to the Personnel Captain or designee to gain such access to the personnel file.
SECTION 3 Personnel_______________________________________________________
The Undersheriff is the reviewing officer on all matters within the purview of the Awards & Recognition Board.
Procedures for Award Recognition
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
The Medal of Honor is a gold Sheriff's star suspended from a red/white/blue ribbon attached to a gold bar
inscribed with the word "Honor." A red/white/blue ribbon bar and a framed certificate accompany the medal.
Medal of Valor
Criteria
The Medal of Valor is the Departments second highest award and shall be awarded to Department
members who distinguish themselves by acts of outstanding personal bravery, acts of heroism, intelligently
performed in the line of duty, in an official capacity where the employee placed him/herself in a position of
potential harm or injury.
A Silver Cross may also be awarded to Department members who are killed or seriously wounded as a
result of this encounter.
Description
The Medal of Valor is a silver Sheriffs star suspended from a blue/white/blue ribbon attached to a silver bar
inscribed with the word Valor. A blue/white/blue ribbon bar and framed certificate accompany the medal.
Silver Cross
Criteria
The Silver Cross shall be awarded to a Department member who, while acting in an official capacity, is
seriously wounded or killed as the result of a hostile or life-threatening encounter. The Silver Cross may
also be awarded in conjunction with a Medal of Honor or a Medal of Valor.
Description
The Silver Cross is a silver Sheriffs star centered on a silver cross-suspended from a purple/white/purple
ribbon attached to a silver bar inscribed with the words Silver Cross. A purple/white/purple ribbon bar and
framed certificate accompany the medal.
Medal for Lifesaving
Criteria
The Medal for Lifesaving shall be awarded to Department members who save a life by direct action
performed under conditions requiring bravery or exposure to danger or by performance above and beyond
what is required for the Certificate of Lifesaving. These acts shall be evaluated in the context of normal duty
requirements.
Description
The Medal for Lifesaving is a bronze Sheriff's star suspended from a blue/white ribbon attached to a bronze
bar inscribed with the word "Lifesaving." A blue/white ribbon bar and a framed certificate accompany the
medal.
Certificate of Lifesaving
SECTION 3 Personnel_______________________________________________________
Medal of Merit
Criteria
The Medal of Merit shall be awarded to Department members who perform superior accomplishments,
which result in significant contributions to the efficient operation of the Department. Such accomplishments
shall result in major improvements in technology, organization, or procedures. These may be based on a
single act or on exceptional personal efforts.
Description
The Medal of Merit is a silver circular medal representing the center of the Sheriff's star suspended from a
blue/gold ribbon attached to a silver bar inscribed with the words "Meritorious Service." A blue/gold ribbon
bar and a framed certificate accompany the medal.
Unit Citations
Unit citations are intended to recognize a particular organizational unit for outstanding service resulting from
a team effort. This award may be given in addition to individual awards of Department members comprising
the group who distinguish themselves in a manner consistent with individual award criteria.
Sheriff's Unit Citation
Criteria
The Sheriff's Unit Citation may be awarded to an organizational unit of the Department for bravery by its
members functioning as a team in pursuit of a worthwhile objective.
SECTION 3 Personnel_______________________________________________________
Description
This award shall consist of a framed certificate.
Meritorious Unit Citation
Criteria
The Meritorious Unit Citation may be awarded to an organizational unit for outstanding service by its
members functioning as a team in pursuit of a worthwhile objective. A unit may be comprised of several
different agencies operating as an organized regional element that achieve outstanding service. These
units, such as a task force, may be recognized by the Department if there are Sheriffs personnel integral to
those units providing significant contributions.
Description
This award shall consist of a framed certificate.
Certificate of Commendation
A Certificate of Commendation shall be awarded to Department members or members of another law
enforcement agency who perform outstanding acts of service, which assist the Department in fulfilling its
objectives. Such acts shall be evaluated on the basis of being above and beyond normal job requirements
and accomplished with perseverance and dedication to duty. This award shall consist of a framed
certificate.
Letter of Commendation
A Letter of Commendation shall be awarded to Department members or members of another law
enforcement agency who demonstrate exceptional job performances, which materially contribute to the
Department's mission, but to a lesser degree than required for the Certificate of Commendation. This award
shall consist of a framed letter.
Report of Exemplary Performance
A Report of Exemplary Performance shall be awarded to Department members for service worthy of
recognition, but to a lesser degree than required for the Letter of Commendation.
A Report of Exemplary Performance shall be submitted by the division/facility/station commander to their
Bureau Commander for approval. After approval is given, the Report of Exemplary Performance shall be
prepared by the division/facility/station staff on the prescribed document (available from the Sheriff's Stores)
and shall be awarded by the recipient's division/facility/station commander. A copy of this report shall be
placed in the employee's departmental personnel file.
Employee Service Awards
Employee Service Awards shall be awarded to Department members in recognition of their length of service
with the County of San Diego. These awards are not subject to review by the Award Review Board and are
not presented at the Departmental Awards Ceremony, except for service of 20 years or longer.
Citizen Awards
Distinguished Service Award
SECTION 3 Personnel_______________________________________________________
Criteria
The Distinguished Service Award is the Department's highest civilian honor. This award shall be presented
to private citizens for distinguished service involving great risk of personal injury, for an act of distinguished
service, or for a major contribution, which exemplifies and fulfills the Department's objectives.
Description
The Distinguished Service Award is a gold Sheriff's star suspended from a dark blue/light blue neck ribbon
attached to a gold bar inscribed with the words "Distinguished Service, and a framed certificate.
Meritorious Service Award
Criteria
The Meritorious Service Award is the Department's second highest civilian award. This award shall be
presented to private citizens for meritorious service involving possible risk of injury, or for an act of
meritorious service, or for a noteworthy contribution, which exemplifies and fulfills the Department's
objectives.
Description
The Meritorious Service Award is a bronze Sheriff's star suspended from a dark blue/light blue ribbon
attached to a bronze bar inscribed with the words "Meritorious Service, and a framed certificate.
Civilian Commendation
The Civilian Commendation shall be awarded to a private citizen who performs commendable acts, services,
or contributions, which exemplify and fulfill the Department's objectives. This award is a framed certificate.
Certificate of Appreciation
A Certificate of Appreciation shall be awarded to private citizens for the intelligent performance of an act,
which assists the Department in fulfilling its objectives. The act shall constitute valuable service to the
Department. This award is a framed certificate.
Letter of Appreciation
A Letter of Appreciation shall be awarded to a private citizen for performing a service, which contributes to
the accomplishment of the Department's mission, but to a lesser degree than required for the Certificate of
Appreciation. This award is a framed certificate. (04-21-15)
3.25 THREATS OF
PHYSICAL HARM TO
EMPLOYEES AND
ELECTED OR PUBLIC
OFFICIALS
Any information of a serious threat of physical harm, against any Sheriff's employee or family member, shall
immediately be reported to the employee and the threatened employee's supervisor. Notification shall be
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
Professional Staff
Professional staff will be issued one identification card. Employees who are in specialized assignments, and
need a Sheriff's staff badge should write a justification via their chain of command for approval by the Assistant
Sheriff of their service program. When the Assistant Sheriff of the affected service program has granted
approval, the Personnel Division will assign a Sheriff's staff badge to the employee.
Community Service Officers
Community Service Officer Personnel will be issued one Community Service Officer uniform badge.
Honorary Deputy Sheriffs
Honorary Deputy Sheriffs may be issued an identification card when authorized by the Sheriff. The card will
expire on December 31 of the calendar year the card was issued.
Dignitaries
Dignitaries or other persons deemed appropriate by the Office of the Sheriff may be issued an identification
card. The expiration date of the card shall not exceed the current term of the Sheriff.
SECTION 3 Personnel_______________________________________________________
Student Interns
Student interns are volunteers, not compensated by the Department. They may be issued an identification card
when authorized by the Personnel Division. The card will have an expiration date of six months from date of
issuance.
Reserves
Reserves may be issued an identification card and one standard uniform badge when authorized by the
Reserve Coordinator. The Reserve identification card will have an expiration date of five years from date of
issuance.
Citizen Volunteers
Volunteers may be issued an identification card when authorized by the Volunteer Coordinator. The card will
expire at the end of the Sheriffs current term. Citizen Volunteer job titles include:
R.A.C.E.S.
Search & Rescue
Senior Patrol
Facility Support
Rescue Dogs
Dive Unit
Hire-A-Youth
Retired Personnel
All Retired Sworn Personnel with a CCW endorsement must meet the requirement set forth in Policy and
Procedures section 8.7 in order to maintain a CCW endorsement on their retired I.D. card
Special Deputy and Associate Agency Sheriff Designation
Allied sworn law enforcement personnel may receive appointment as a Special Deputy or Associate Agency.
Factors weighed in consideration of such appointment are:
The applicant is currently assigned to a Sheriff's Task Force, Detail or Unit.
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
3.27 EDUCATIONAL
ENCOURAGEMENT
These guidelines will assist the personnel in planning their goals towards an education that will both benefit the
employee and the Department. The Sheriff encourages personnel to attend an accredited college or university
and to obtain a minimum of a Bachelor's Degree.
Supervisors, preparing work schedules to accommodate members wishing to attend classes, must first assure
adequate staff coverage.
The course of study being pursued by the employee should be job related or enhance the employee's job skills.
The supervisor should receive a schedule regarding the classes the employee plans to attend, the course title,
location of attendance and the days and times the classes are scheduled to meet.
The employee's continued participation in the schooling should be subject to verification upon request by the
employee's supervisor. (09-15-98) (Reviewed 1-26-2011)
3.28 PARTICIPATION IN
SECTION 3 Personnel_______________________________________________________
Replacement
Soft body armor will be replaced just prior to the end of the warranty period. Each vest panel is marked with the
date it comes from the manufacturer. The vest panels expire 5 years from this date. It is the employees
responsibility to ensure their vest is current and not out dated. During required uniform inspections, the
supervisor is responsible to ensure the employees body armor is within the warranty period. If the employee or
the supervisor determines the body armor requires replacement, the following procedure will be utilized.
The employees sergeant or lieutenant will send a notification to the Weapons Training Unit sergeant advising of
the vest panel expiration and request the replacement of the existing body armor.
The Weapons Training Unit sergeant will review the request and issue an authorization letter for replacement of
the body armor.
Upon receipt of the authorization letter, the employee will take the original letter to the authorized vendor for
replacement of their body armor within 30 days. The authorization letter is valid for 30 days from the date of
issuance. After 30 days, the employee must contact the Weapons Training Unit.
All body armor will be sent to the Weapons Training Unit by the vendor. The employee is responsible to pick up
their body armor upon notification.
The Weapons Training Unit will maintain all paperwork relating to the ordering of body armor and a list of
employees with corresponding vest replacement dates.
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
The Sheriff's Special Fund is to be used primarily for purchases that must be kept confidential due to the nature
of an investigation. It is not to be used in lieu of other budgeted funding sources or methods of procurement,
such as the P-card or petty cash. The fund may be used to purchase investigative equipment to a limited
degree if the equipment directly relates to a specific case and there is no other expeditious means to purchase
that equipment. The Financial Services Division (FSD) must be notified in writing of such equipment purchases
within 14 days to insure proper inventory tracking. This requirement may be delayed for sensitive cases with
the written permission of the Undersheriff.
Generally, the fund is not to be used for travel, unless it relates to a specific investigation and prior written
permission of the Sheriff or Undersheriff has been obtained. An investigative case number is to be used for
each transaction.
Special Fund Management
The fund is to be used primarily for Purchasing Evidence and Purchasing Information (referred to as PE/PI)
but can be used for emergency purchases or where purchases must be kept confidential due to the nature
of an investigation. Personnel will only be issued money for specific operations or investigations. They will
not maintain individual, running PE/PI cash balances for unspecified use.
Station and unit/division commanders are the persons designated to receive and control special funds within
their respective commands. They will perform spot check audits at such time as he/she deems as
necessary.
When money is withdrawn from the fund, a Department issued numbered Special Fund receipt will be
signed by the deputy receiving the money. The receipts shall be used in numerical order. The Special
Funds receipts will be retained by the person responsible for the fund. Numbered receipts shall be issued
by the Special Fund accountant.
An employee shall not be issued more money if he/she still has an outstanding balance of Special
Funds which have not been fully accounted for.
While advances to investigators and supervisors are acceptable, an advance will never be kept out
longer than 30 days.
When Special Funds are returned, there must be documentation of the expenses incurred which should
include receipts and be accompanied by the appropriate report (Informant Contact Report (ICR), Crime
Report, Deputy's Report, etc.)
All payment vouchers, ICR's and reports related to payment of Special Funds must be reviewed by the
Unit Lieutenant before being filed into the Informant File at CID.
Receipts are not required where obtaining them would endanger the deputy or jeopardize an
investigation or undercover operation. If a receipt is not obtained, a reason must be noted by the
deputy on the Special Fund numbered receipt.
All related reports must be completed as soon as practical, but no more than seven days from the date
of contact and/or payment.
SECTION 3 Personnel_______________________________________________________
Employees are discouraged from comingling Special Funds from multiple investigative units without
consent of their immediate supervisor. When possible, an employee should use only one source of
funds for a specific operation.
Special funds receipts and record books should never have items whited out. The only acceptable
method of correcting items is a single line crossing out the mistake with the initials of the corrector and
the date written next to it. If it is necessary to void out an entire receipt and start fresh, that is
acceptable as long as the voided receipt is kept in order.
The originals of the completed Special Fund receipts, with attached purchase receipts, will be maintained
and made available with the account book for audit purposes.
The Special Funds receipts, the cash in the Special Fund and the Special Funds logbook shall be returned
to Financial Services Division when a Sergeant or Lieutenant who has custody and control of said funds is
transferred. Financial Services will reissue these items when a replacement supervisor is identified and a
change of command audit is complete.
At the time of appointment and at each annual performance review, sworn staff assigned to the Special
Investigation Division (SID) will undergo training as it relates to Special Fund use and management.
Training will be documented and will be placed in the employee's training file.
Payment of Informants
Informant Fees
Approval of the Sheriff or Undersheriff is required prior to payment on all informant fees in excess of $5,000
from the Special Fund. Payment of funds to cooperating individuals for amounts less than $5,000.00 will be
approved and authorized prior to payment by the person responsible for Special Funds at the respective
stations and units based on the following:
Payments will only be made to informants that have been properly documented and are currently in "active"
status per P&P 6.62.
The deputy making the payment will ensure the presence of another deputy or officer to witness such
payment. The informant will then sign the paying deputy's copy of the SID payment voucher (Form# SID
11) as having received the money. Both deputies/officers will then sign this form, and place it in the
informant's numbered file.
If the informant is currently housed in a facility where they cannot receive cash in person or it is impractical
to meet in person, a supervisor can authorize an electronic payment to their inmate account and the
confirmation receipts and/or pre-pay credit/debit cards used to make the transfer will be attached to the
payment voucher (SID 11).
Informant Expenses
Payment (reimbursement) to a cooperating individual for expenses he/she has incurred in providing information,
but which is not payment for the information (informant fees) shall be approved and authorized by the person
responsible for Special Funds.
Expenses which would be eligible for reimbursement may include but are not limited to meals, transportation
gasoline, lodging, etc. The amounts will normally be under $25.00 and an informant contact report and voucher
for payment will be completed and witnessed by two deputies, just like payment for information. All such
SECTION 3 Personnel_______________________________________________________
Purchase of Evidence
Allocation of funds to purchase stolen property or other contraband shall be approved and authorized by the
person responsible for Special Funds at the respective Stations/Commands. A reasonable belief that the
property to be purchased is in fact stolen or contraband should be evident.
The procedures to be followed are set forth in Section 6.62 "Payment of Informants/Purchase of Evidence" of
the Departmental Policy and Procedure Manual. Appropriate signatures will be obtained on the "Voucher for
Payment for Information and Purchase of Evidence" (Form #AS 5/23).
All funds expended for the purchase of evidentiary items shall be documented according to the above
procedures and be briefly described on the Special Fund receipt.
Request funds from the Special Fund accountant with written justification.
File written monthly reports by the 15th day of the following month detailing expenditures and fund balance
at the end of the prior month. File annual reports in accordance with the approved format by July 31st
detailing annual fund transactions and balance at the end of the fiscal year.
Bureau Commanders
Attend annual on-site reviews of special fund records to ensure that special funds are being utilized properly.
Receives requests for funds from station/unit/division commanders and prepares checks from the Central
Fund for the Undersheriff's signature.
Reviews and reconciles monthly and annual reports received from station/division commanders.
SECTION 3 Personnel_______________________________________________________
Prepares the year-end report to Auditor and Controller according to the fiscal year-end closing schedule,
usually by mid July .
In conjunction with the bureau commanders, conducts the annual audit of all operational special funds by
October 15th and reports audit findings to the Sheriff via the Chief Financial Officer and Undersheriff by
October 31st.
Reviews records maintained by the Special Fund accountant throughout the year.
Discusses unusual requests for funds with Bureau Commanders or Assistant Sheriff, Law Enforcement
Services.
Reviews and approves annual audit of special funds. Prepares report of findings and recommendations for
the Undersheriff, via the Bureau Commanders, Executive Director and Assistant Sheriff of Law Enforcement
Services.
Undersheriff
Reviews and approves the annual audit report on Special Funds from the Chief Financial Officer.
Reports any deviation from normal policies and procedures to the Sheriff. (11-06-14)
SECTION 3 Personnel_______________________________________________________
Any County sponsored group insurance policies in force at the time of death, either life insurance and/or
accidental death and dismemberment and who to contact regarding these benefits;
If the death was work related, information concerning workers compensation benefits and who to
contact. In addition to the above, the letter will include reference to other benefits that may be available
such as:
Social security benefits that may be applicable and referral to the local Social Security
Administration Office (with phone number).
Reference to the fact that if the deceased was a veteran, certain benefits such as burial services
may be available. The survivor will be referred to the local Veterans Administration Office including
phone number.
A suggestion that the survivor should consider whether or not bank accounts or safety deposit boxes
may have been left by the deceased.
A suggestion that they may want to change title to real property, automobiles, etc.
In addition to the above, assistance necessary to file a federal claim under the Public Safety Officers
Benefits Act of 1975 will be provided to the survivors in those cases where applicable.
The Departmental representative must bear in mind that the use of the survivor's check list is totally
dependent on the wishes of the survivor.
The Medical Liaison Unit will extend the services of the Sheriff's Honor Guard to survivors of the following
personnel:
SECTION 3 Personnel_______________________________________________________
Take custody of the arrested employee if released by the arresting agency if circumstances indicate it is
necessary.
SECTION 3 Personnel_______________________________________________________
To obtain documentation from the employee that includes a description of the physical or medical
limitations identified by a medical authority in order to obtain a prognosis as to the employee's ability to
perform and assignment.
The assignment of a temporarily injured or ill employee to a limited duty position upon notification of a
need for such accommodation by medial authority.
The reassignment of personnel from a temporary limited duty status to a full duty or full duty with
temporary and/or permanent restrictions upon written notification by a medical authority.
The comprehensive investigation of cases involving the reported injury or illness of an employee.
The establishment and maintenance of appropriate liaison with all County agencies that are involved in
any aspect of personnel resource management which specifically includes, the Civil Service
Commission, County Counsel, Department of Human Resources, Risk Management Division, Workers
Compensation Office, Medical Standards, Employee Benefits and the San Diego County Employees
Retirement Association.
The development and maintenance of records and files, and the preparation and dissemination of
reports to appropriate individuals and agencies as required including a monthly report reflecting the
status of all injured or ill employees.
The Sheriffs Personnel Division will constantly monitor the number of vacant positions due to injury or illness
and the timely and equitable distribution of personnel to all functional units in order to ensure that all required
organizational tasks will be accomplished.
General Guidelines
Injured or ill employees shall comply with all medical treatment, medical restrictions and rehabilitation
instructions, while working limited duty, while total temporarily disabled, and while working full duty with
SECTION 3 Personnel_______________________________________________________
Limited duty personnel shall not report to work in uniform and shall not carry their duty weapon and badge in a
visible location. The public has an expectation that uniformed personnel are capable of handling any situation
that arises. Limited Duty personnel shall not respond to any situation that could further exacerbate their
medical condition, slow the healing process, or result in another injury.
Employees on Total Temporary Disability leave (work related or non-work related) shall consider their working
hours to be 8:00 a.m. until 5:00 p.m. Monday through Friday. The employee shall be available for telephonic
contact at his/her residence during these working hours. The employee is not prohibited from leaving to attend
to personal or household needs. Employees are required to notify their immediate supervisor, as well as the
Medical Liaison Unit, for any intended absences from their residences during their convalescence that exceeds
one weekday. Therefore, prolonged periods of time away from the residence for vacations, medical treatment,
or other circumstances must be reported. The employee is required to provide to their immediate supervisor, as
well as the Medical Liaison Unit information on where and how they may be contacted during these periods of
absence. Employees who have personally assigned vehicles shall return their vehicles to their home facility if
they are on Total Temporary Disability for more than 30 calendar days. Employees who move out of the State
of California and/or out of San Diego County (or a contiguous County) either on a permanent or temporary basis
shall return his/her weapon and issued equipment to the Weapons Training Unit of their home facility.
If the treating physicians limitations cannot be accommodated, Department approval for secondary employment
may be suspended during periods of the Total Temporary Disability Leave.
Injured or ill employees should expect periodic contacts from the Medical Liaison Unit and their supervisor
during their recovery period. In certain cases, at the discretion of the Assistant Sheriff, Human Resource
Services Bureau, specific investigative efforts may be made to verify the employee's adherence to activities
enhancing an early return to full duty assignment.
SECTION 3 Personnel_______________________________________________________
Pregnant employees will not automatically be placed on a Limited Duty status. The decision to be placed on
Limited Duty will be made by the pregnant employee and her doctor. When a Limited Duty status is requested
by the employee it must be accompanied by a medical report from a physician detailing the medical limitations
of the employee.
Limited Duty deputies are required to participate in Department qualification shoots unless restricted from doing
so by an approved medical authority on their current Status Report for Occupational Injury or Illness (form MLU1). To be exempted from a qualification shoot the employee will need an exemption letter from the Medical
Liaison Unit and be required to take the Use of Force examination.
Written notification of the restriction of peace officer powers may include but is not limited to:
Surrender of the Department's duty weapons, badge and/or identification as dictated by the
conditions/circumstances of the disability.
The restriction of peace officer powers of a deputy shall not affect that member's status for purposes of
retirement per 830 P.C.
SECTION 3 Personnel_______________________________________________________
A deputy desiring review of the restrictions shall within five (5) working days of receipt of the order submit a
written request for a review to the Assistant Sheriff, Human Resource Services Bureau.
The Assistant Sheriff, Human Resource Services Bureau shall, within five (5) working days of the receipt of
a written request for review, designate a review officer with the rank of captain or above. The review officer
shall schedule and conduct the review hearing within fifteen (15) working days from the date of being
appointed by the Assistant Sheriff, Human Resource Services Bureau. During the review hearing the
deputy may be accompanied or represented by an individual of the deputys choice.
The review officer and affected deputy shall be provided with all documentation in the possession of the
Personnel Division that was used as justification for the imposition of peace officer restrictions.
The review officer shall consider all relevant information, written or oral and may initiate further personal
investigations in order to render an appropriate recommendation. The written recommendation shall be
submitted via the Assistant Sheriff, Human Resource Services Bureau and the Undersheriff to the Sheriff
within ten (10) working days.
The Sheriff, after reviewing the documentation and recommendation of the review officer, will make a final
decision as to the appropriate restriction, if any, to be imposed.
SECTION 3 Personnel_______________________________________________________
The hearing officer may compel the attendance of witnesses that he determines are necessary to the fair
and equable resolution of the issues.
The Department and/or the employee may make a record of the hearing at their own expense.
SECTION 3 Personnel_______________________________________________________
The employee's immediate supervisor shall ensure that all necessary reports documenting the incident are
completed.
The employee involved may be placed on Administrative Assignment with pay, by the Captain or Manager of his
or her facility immediately following questioning or investigation of the incident. The employee may not return to
duty in less than 24 hours. The Captain or Manager shall notify the Human Resource Services Captain.
The Human Resource Services Captain or his/her designee may schedule an appointment for the involved
employee with a medical and/or mental health provider.
The medical and/or mental health provider will recommend to the Human Resource Services Captain or his/her
designee the amount of administrative assignment if any, the employee requires.
When the Human Resource Services Captain, or his/her designee, reviews the facts of the incident and the
medical and/or mental health provider, he/she shall decide the duration of approved Administrative Assignment.
An employee involved in a critical incident may be relieved of their duties and may be given a temporary
assignment. The employee will remain in this capacity until cleared to return to duty by the Human Resource
Services Captain. If the incident was related to the use of a firearm, sworn personnel are required to make
arrangements with weapons training unit personnel, to qualify with their issued firearm, prior to returning to their
original assignment. After successfully demonstrating firearms proficiency, sworn personnel may be returned to
their original assignment held prior to the incident.
The Human Resource Services Captain, or his/her designee, will advise the employee's command, in writing, of
the employee's ability to return to duty from a physical and/or mental health standpoint.
Once the employee is placed on administrative assignment, the Risk Management Unit should maintain regular
contact with the employee.
The employee is expected to fully participate in the initial medical and/or mental evaluation and on any follow-up
session.
Mandatory administrative assignment and contacts with the psychologist are not an indication of fault or related to
any criminal investigation of the incident. All contacts between the employee and the medical and/or mental
health professional are confidential.
When an on-duty sworn or non-sworn employee's life has been in critical danger, or the employee has witnessed or
been exposed to an unusual traumatic incident the employee's immediate supervisor shall meet with the employee
and assess the need for counseling and/or other action.
SECTION 3 Personnel_______________________________________________________
Recommend the employee be placed on administrative assignment and be referred to a medical and/or
mental health provider. (09-29-11)
3.39 DONATIONS/SOLICITATION
Acceptance of gifts and donations to County departments is governed by County Code of Administrative
Ordinances section 66 (Admin Code sec 66) and Board of Supervisors Policy A-112 (Board Policy A-112).
Acceptance of gifts and donations by Sheriffs personnel create certain practical and ethical difficulties.
Department employees should use good judgment in dealing with potential donors to avoid the appearance of
impropriety.
As used in this section employee refers to any employee, reserve, or volunteer of the San Diego County
Sheriffs Department.
The following procedure shall be followed when an individual or organization offers a gift or donation to any
employee of this department.
Gift or Donation in Excess of $5,000 Board of Supervisors Ratification of Sheriffs Acceptance
An employee who has received an offer of a gift or donation to the Sheriffs Department in excess of $5,000
shall submit a memorandum with an appropriate recommendation, based on the criteria established by
Admin Code sec 66 and Board Policy A-112, to the Sheriff, via the chain of command and the Sheriffs
Operational Planning Committee.
The originating employees memorandum will be reviewed by the Sheriffs Operational Planning Committee,
which will make a recommendation to the Sheriff.
The Sheriff will determine whether to accept or decline the gift or donation, returning the paperwork to the
originating employee via the Sheriffs Operational Planning Committee.
The originating employee shall notify the prospective donor of the Sheriff's decision. If the Sheriff has
decided to accept the gift or donation, the originating employee shall advise the prospective donor that the
Sheriffs decision is subject to ratification by the Board of Supervisors.
If the gift or donation has been accepted by the Sheriff, the analyst for the affected program will prepare and
process an appropriate letter to the Board of Supervisors for ratification of the acceptance of the gift or
donation. The analyst will also prepare an appreciation letter pursuant to Board Policy A-112 paragraph 6.
The analyst may also prepare an appreciation letter for the Sheriffs signature, but in no case will the
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
B. Prohibited Practices
Employees shall not solicit other employees during work hours (either of the solicitor or solicitee). Solicitations
shall be confined to break or meal periods.
Employees may not use Sheriffs Department equipment, including but not limited to telephones, computers,
computer network, or photocopier, for any solicitation purposes, unless approved by the Office of the Sheriff.
Employees must conduct themselves in a way that makes clear to other employees that an employees
contributions or non-contributions will not affect their employment or working relationship with the soliciting
employee in any way, positive or negative. A soliciting employee must not treat employees differently based on
their contribution or non-contribution.
Employees may not solicit from other employees or lesser rank, or subordinate employees.
Inventory and Accountability
The station/facility commanders/managers are responsible to account for all accepted or solicited
donations/gifts by employees in their commands. An audit of donations, gifts and solicitations will occur at the
same time as the annual financial audit or during a change of command financial audit.
SECTION 3 Personnel_______________________________________________________
3.40 SHERIFFS
DEPARTMENT BUSINESS
CARDS
The following cards and formats are authorized.
Gold Foil/Personalized, embossed for:
Sheriff
Undersheriff
Assistant Sheriff
Directors
Commanders
Captains
Senior Managers
Special Assistant to the Sheriff
Legal Counsel to the Sheriff
International Liaison
Executive Director, Management Services Bureau
Division of Inspectional Services
Lieutenants
Sergeants with written approval of bureau commander.
Deputies assigned to special details or functions with the written approval of the affected bureau commander.
Crime Prevention Specialists
Deputies may purchase their own cards through the Department's vendor with the approval of their bureau
commander.
SECTION 3 Personnel_______________________________________________________
Non-personalized cards will bear a blank line on which with the first four items listed above may be provided. To
personalize this generic card, the bearer may type, print, or write his/her name and rank in this location, or
professional staff position.
Operational entities shall stock blue non-personalized cards with their location and telephone number which may be
issued and used by all staff at that respective location.
It shall be the responsibility of the bureau commander/director to ensure that their personnel are in compliance with
this directive. (Reviewed 1-26-2011)
3.41 TEMPORARY
ASSIGNMENT PAY
The affected command may submit written justification for the assignment of a temporary acting supervisor.
The assignment must exceed four (4) weeks, but must not exceed twenty-six (26) weeks. For employees in
classes designated AE, CE, CL CM, CR, FS, HS, MM, PR, PS, PO, RN, SC, and SS the assignment must
exceed three (3) weeks, but must not exceed twenty-six (26) weeks.
The employee assigned must be qualified to perform the duties of the higher class.
The delegation of supervisory authority may include all of the responsibilities held by the incumbent. (06-01-98)
(Reviewed 4-8-2011)
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
Professional Staff Employees are eligible to retire at age 50 with 10 years or more of service credit, at any age
with 30 years or more of service credit, or at age 70 or older regardless of years of service credit.
When a professional staff member of the Department decides to retire, he/she should:
Contact the County Retirement Office to have a retirement service credit verified and make an
appointment for a retirement interview.
Obtain a retirement date at least 21 days in advance.
Contact his/her immediate supervisor and give at least two weeks' notice, if possible.
Notify the HRSB, Personnel Division giving at least two weeks-notice, if possible.
Arrange with the Departmental Human Resource Officer to turn in I.D. card (and assigned flat badge, if
any), any issued equipment (cell phone, iPad, etc) and sign final papers on the last day worked or a
mutually agreeable day.
SECTION 3 Personnel_______________________________________________________
No employee may start work before the appointed time; nor work through unpaid lunch; nor work past
the appointed time without prior written approval by a supervisor. No employee may eat lunch at their
desk while continuing to conduct business or to alter their regularly scheduled workday.
No employee should be at his/her work station before their appointed starting time, or during lunch, or
past the appointed quitting time.
No employee may volunteer with the Department in the same or similar capacity as their current
position (i.e. Community Service Officer volunteering with Search and Rescue.)
Employees must be compensated for training, including registration costs, if the training is directly
related to the employees job and/or the employee is directed to return to work and brief other
employees regarding the training subject.
Any questions regarding which employees fall under the FLSA or other FLSA related questions shall be
directed to the Department Employee Relations Manager. (04-24-08) (Reviewed 1-26-2011)
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
3.46 PAYROLL
PROCEDURES
Procedures for payroll entries, approvals and/or corrections, warrant distribution procedures, leave procedures
and overtime procedures can be found in the Sheriff's Payroll Policy and Procedure Manual and/or the
appropriate Memoranda of Agreement. (03-21-12)
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
3.48 VOLUNTEER
CHAPLAIN PROGRAM
The Sheriff shall appoint a Senior Chaplain, who shall be responsible for recruiting chaplains to serve at
each patrol station, and other areas as needed, in the County. At-large chaplains shall also be recruited to
provide special services on a Department-wide basis. The chaplains shall be selected to represent the
major religious groups.
The chaplains should meet the following qualifications:
Hold a college and seminary degree that includes courses in theology and counseling;
Have practical experience of several years in a community church or full-time service in a religious or
charitable institution;
Have experience in community involvement, with sensitivity to its needs;
Have a sincere interest in law enforcement and concern for law enforcement employees; and,
Be able to pass a security clearance.
SECTION 3 Personnel_______________________________________________________
3.49 EMPLOYEE
RECOGNITION
PROGRAM
Eligible Employees
All permanent full-time Sheriffs Department employees who are not represented by the Deputy Sheriffs
Association are eligible to participate in this program.
SECTION 3 Personnel_______________________________________________________
Thanks Award
Criteria: Nominees for this award have demonstrated job performance that materially contributes to the
Department fulfilling its goals and objectives. This may include sustained job performance or completion of a
time-sensitive project within established time lines.
Nominator: Supervisory personnel within a Bureau and approved by the Commander or Assistant
Sheriff/Executive Director of that bureau.
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
Notification to Awardees
For the Thanks Award; the award is presented by the nominating Bureau.
For the Employee of the Quarter, Customer Service Award and Peer Recognition Award the ERP Chairperson
will generate two award letters for each recipient (one for the cash award, the other for the Employee
Recognition Leave) as well as an award certificate to be signed b the Sheriff. The award letters and certificate
will be sent to the Bureau in which the recipient is a member for distribution by that Bureau. A copy of the cash
award letter will be forwarded to payroll by the ERP Chairperson for processing.
For the Outstanding Employee Award and Extraordinary Achievement Award the same two award letters are
generated and sent to the Bureau in which the recipient is a member, a copy of the cash award letter goes to
payroll for processing and a copy of the approved PAD-2 form will be sent to the Human Resource Services
Bureau as notification that they should generate the certificate and schedule the recipient for the departmental
awards ceremony.
Presentation of Awards
For the Minimal Sick Leave Usage Award, Peer Recognition Award, Customer Service Award, and Employee of
the Quarter Award, it shall be the responsibility of the Assistant Sheriff/Executive Director of the affected Bureau
to present the awards in a timely and ceremonious manner.
For the Extraordinary Achievement Award and Outstanding Employee Award, it shall be the responsibility of the
Human Resource Services Bureau to schedule the presentation of the awards at the departmental awards
ceremony.
Value of Awards
The value of the awards will be in compliance with County of San Diego Compensation Ordinance, Section
5.11.4. No employee shall receive more than 24 hours of Employee Recognition Leave, or more than $1,000
(cash or non-cash) award per fiscal year. Recognition Leave must be used in the full increment in which it was
awarded. The time must be used within one year from the date at which it was awarded, at a time mutually
agreeable to the employee and the supervisor and/or manager. The cash value of Employee Recognition
Leave and any plaques or certificates commemorating the award up to a maximum value of twenty dollars ($20)
shall not be included in the calculation of the maximum amount of the awards.
Funding of Awards
The Department shall establish funding to ensure equitable distribution of awards throughout the Department.
(12-30-14)
SECTION 3 Personnel_______________________________________________________
Receipt of emergency or routine medical or dental cares, including prenatal and postnatal care, and
reasonable travel time to and from health care facilities.
Responsibility to take an immediate family member to routine medical or dental appointments, including
prenatal and postnatal cares.
Responsibility to care for an ill or injured immediate family member or because the critical or terminal illness
of an immediate family member necessitates the employees presence.
Need to discharge the necessary obligations that arise from the death of a member of the employees
immediate family, for which two days of sick leave may be combined with bereavement leave. Immediate
Family for purposes of bereavement leave is expanded from the above definition to include grandmother,
grandfather, grandchild, mother-in-law, and father-in-law.
Requests due to illness: All supervisors are expected to establish and communicate guidelines for
employee notification of an absence based on their specific operational needs. These guidelines could
include, but are not limited to, requiring the employee to call the onduty supervisor prior to the beginning of the employees shift on each workday of absence; utilizing the
Communications Center to relay messages to on-duty supervisors in field operations; allowing the use of
voice mail in non-24 hour environments. If the supervisor has cause, the supervisor may contact the
employee during the scheduled shift to verify the legitimacy and length of the absence.
Requests due to an emergency: When an employee cannot call in because of an accident or emergency,
the employees supervisor should accept reasonable notification on behalf of the employee. The supervisor
shall verify the accident or emergency with the employee as soon as possible.
Requests due to scheduled appointments: The employee should make every reasonable attempt to make
appointments outside of scheduled work hours. When that is not possible, approval for routine medical and
dental appointments shall be requested as far in advance as possible. Employees are encouraged to
schedule appointments at the beginning or end of their workday.
SECTION 3 Personnel_______________________________________________________
Providing the employee with a copy of this policy and clarifying expectations regarding sick leave use.
Obtaining agreement from the employee to work within department policies and procedures and advising
the employee that findings of sick leave abuse could result in consequences consistent with progressive
discipline guidelines.
SECTION 3 Personnel_______________________________________________________
Requiring the employee to submit written verification from a physician for each subsequent sick leave
absence.
The supervisor taking the action outlined above shall document the steps taken and follow-up within an
established time frame to insure satisfactory resolution. If an employee continues to exhibit a pattern of alleged
abuse, the supervisor shall then pursue progressive discipline.
3.51
HONOR GUARD DETAIL
All requests for the Honor Guard will be sent to the Law Enforcement Services Area One Commander for
evaluation and approval.
Requests for representation outside the County of San Diego will be evaluated on an individual basis and
approved through the chain of command by the Undersheriff. (08-05-11)
SECTION 3 Personnel_______________________________________________________
3.53 COMPENSATORY
TIME OFF REQUESTS
Each station and facility will have a scheduling system in place that allows the employee the ability and
opportunity to check staffing levels on the date and shift for which they desire to use their compensatory leave
balance. Schedules shall:
Identify the relief factor (i.e. how many per shift may be off on leave).
Be posted at least 14 days in advance with unused opportunities for leave highlighted.
Request slips may be submitted in advance of the posted schedule. Requests by multiple employees
submitting slips simultaneously will be approved based on Department seniority. Employees may appeal
denied requests via their chain of command to the level of Captain or Manager.
The opportunities for leave will not be reduced by frozen positions, limited duty positions, or TAD assignments.
Alternative dates will be offered and documented in the comments sections of the payroll form if a CTF request
is denied because a shift is at minimum staffing and the relief factor has been exhausted.
Compensatory time off will be deducted from the appropriate bank (CTO/CTF or CTL/CTT) based on the
applicable labor contract. (4-19-06) (Reviewed 4-8-2011)
3.54 OVERTIME
MANAGEMENT
SECTION 3 Personnel_______________________________________________________
Facility and station schedules shall be posted at least 14 days in advance and will indicate authorized
staffing levels and relief positions.
All personnel will be scheduled for their 10-hour day at the convenience of the command.
All overtime worked shall have prior approval of the employees current command.
All payroll entries, including overtime worked at another station/facility, will be entered by personnel at
the employees current command.
Overtime opportunities will be offered first to facility/station employees and then Bureau employees,
before being offered Department-wide. (10-24-05) (Reviewed 4-8-2011)
For communications with customers, co-workers, or supervisors who only speak English or who do not
speak the language being spoken.
In emergencies or other situations in which employees must speak a common language to promote
safety.
To enable a supervisor who does not speak the language being spoken, to monitor the performance of
an employee whos job duties require communication with co-workers or customers.
All employees must be courteous and respectful of their fellow co-workers. Employees must respect cultural
differences and maintain a work atmosphere where no employee is made to feel inferior, isolated, intimidated or
harassed on the basis of their national origin.
While off duty, on rest breaks or meal periods and in employee lounges, cafeteria and other non-work areas,
any language may be spoken. (2-2-09) (Reviewed 4-8-2011)
3.56 RETALIATORY
CONDUCT BY
EMPLOYEES
SECTION 3 Personnel_______________________________________________________
Federal and state laws against discrimination, harassment or retaliation protect members of this department.
Retaliation against an employee for filing a claim, as well as retaliation against an employee who has assisted
another in filing a claim is strictly prohibited.
DEFINITIONS
Affirmative Duty: The personal responsibility and obligation of an employee to report wrongdoing-rather than to
provide such information only when requested.
False Report: A report that is not made in good faith and is based on information that is known or reasonably
likely to be inaccurate; intentionally or negligently ignores exculpatory or mitigating information; or is made with
the purpose of harassing or wrongly incriminating another employee.
Good Faith Report: A report that provides allegations concerning an employee who is reasonably believed to
have purposely committed a serious violation of departmental policy, procedures, rules, or laws.
Public Disclosures: Statements made to the media or information entered in any forum that is available to the
public-such as social media websites-that provide information that is critical of this department, its personnel, or
both.
Retaliatory Conduct: Conduct or action designed to serve as retribution against an employee who, in good faith,
has reported or otherwise provided information regarding misconduct against another employee. In the context
of this policy, retaliatory conduct includes any deliberate, purposeful actions or failures to act directed against
employees that cause or could reasonably be expected to cause physical harm, property damage, significant
emotional stress, or other serious negative effect on another employee; designed to ridicule or embarrass; or
could seriously impair the efficiency, safety, or effectiveness of that employee, this department, or both. Such
conduct may take many forms, including but not limited to, bullying; persistent offensive comments, threats, or
intimidation; false accusations; isolation; ostracism; posting of secure or personal information on the Internet; or
acts that malign or disparage an individual's reputation.
Serious Acts of Misconduct: A deliberate act or failure to act that could reasonably form the basis for significant
disciplinary action against an employee. Such disciplinary action includes suspension, demotion, reassignment,
or termination.
Duty to Report Misconduct
All employees both sworn and non-sworn have an affirmative duty to report misconduct (See 2.6 P&P). Failure
to report misconduct could result in disciplinary action. When reporting serious acts of misconduct, employees
do not have to adhere to the chain of command. If the misconduct has implications of illegal activity, corruption
or other serious offenses, there are alternative methods of reporting available to employees through the
following agencies:
Employee Relations Division
9621 Ridgehaven Court
San Diego, CA 92123
(858) 974-2019
San Diego Sheriff's Department Internal Affairs Unit
9621 Ridgehaven Court
San Diego, CA 92123
(858) 974-2065
San Diego County Office of Ethics and Compliance (OEC)
1600 Pacific Highway Room 260
SECTION 3 Personnel_______________________________________________________
SECTION 3 Personnel_______________________________________________________
4.1 DEPARTMENT
STANDARDS OF
ORGANIZATION
The Executive Management Team constitutes the formal structure through which organizational
components are defined, arranged, and coordinated, based upon direction by the Sheriff.
The organization of the Department is aligned within five major components, providing for the
separation of line functions from staff functions. These are designated as Detention Services
Bureau, Law Enforcement Services, Human Resource Services, Management Services Bureau,
Court Services Bureau, plus the Office of the Sheriff.
Each component is headed by an Assistant Sheriff/Director who reports to the Undersheriff.
The organizational structure of the Department is shown on an organizational chart which is
maintained in the Office of the Sheriff and is available to all personnel. This chart is updated by
the Human Resource Services Bureau as changes occur. (10-30-98) (Reviewed 4-11-2011)
4.2 DEPARTMENT
ORGANIZATION
The Sheriff's Personnel Captain, or designee, shall maintain a written statement of the duties and
responsibilities of each job assignment in the Department.
Job assignment descriptions shall be clearly written, appropriately updated and maintained so
that they may be reviewed by all Department personnel.
A written statement of the responsibilities of each organizational component of the Department
shall be coordinated by the Assistant Sheriff, Human Resource Services Bureau Service, or
designee. This statement will be reviewed annually during the budget process and made
available to all personnel. (04-01-98) (Reviewed 4-11-2011)
SECTION 4 Organization__________________________________________________
Appearance/Grooming/ Uniforms
Weapons
Property
Formal inspections will also be conducted for required uniforms, per P&P 3.12. This
inspection will be done in June, the last quarterly inspection for the fiscal year. Deputies will
be inspected to ensure they possess all uniform items required of them by P&P 3.12. Deputies
must not only possess the required items, the uniforms must also fit.
Uniforms will be inspected for appearance and whether or not they are in serviceable
condition. If the uniforms are found to be in non-compliance during this inspection, the deputy
will be required to sign a form #SO 83, noting which uniform items no longer fit or are missing.
The deputy will also be given an expected due date for compliance. This form will remain on
file at the station or detention facility until the deputy is able to purchase the requisite
uniforms. This purchase must be within thirty days after receipt of their uniform maintenance
allowance. Once compliance is met, the form will be signed off by the deputys supervisors as
meeting the uniform requirements.
Bureau commanders, with the assistance of the Risk Management Unit, will establish
guidelines, checklists and timetables to ensure these formal inspections are conducted
according to established policy and procedures within each area of their command.
Follow up and corrective action reports are the responsibility of the station/unit commander
and will be forwarded to the appropriate bureau commander.
Inspection sheets and corrective action reports will be retained by each station or unit for a
period of one (1) year after which they will be purged. i.e. the last four (4) most recent
inspections will be retained, all others will be purged.
Informal inspections are conducted by supervisory personnel during routine operations to ensure
adherence to Department policy and procedures. Immediate action shall be taken by the
inspecting supervisor to correct discrepancies. A written inspection report is not required.
(Reviewed 4-11-2011)
SECTION 4 Organization__________________________________________________
Development and release of crime analysis products for operational use by the Department
In collaboration with Data Services, ensures Geographic Information System, (GIS) licensing,
and resources are available and accessible to meet the Departments needs.
Provide GIS analysis of crime and activity for Department and emergency operations and in
collaboration with outside agencies and initiatives.
Information and analysis in support of grants, development projects, environmental and other
planning related efforts and initiatives by the County and contract planning departments.
Offender-based analysis methods and products that identify serious and prolific offenders in
the context of current crime trends and Department priorities
Mission-focused collaboration with analysis units at all levels of the criminal justice system
These activities shall be carried out in a manner that will provide currently useful information to
aid operational personnel in meeting their tactical crime control and prevention objectives by:
Identifying and analyzing methods of operation of individual criminals; providing crime pattern
recognition; and providing analyses arising from offender and victim data. Information developed
through crime analysis shall be utilized in long-range planning efforts by providing estimates of
future crime trends and assisting in the identification of enforcement priorities.
Specification of Source Documents
All sources available to this Department that contain data essential to crime analysis shall be
identified and accessible for use in the crime analysis process, including but not limited to offense
reports, field interview forms, arrest reports, and dispatch data. Law Enforcement Services
Bureau shall define what data and sources are essential to achieving the crime analysis mission.
Dissemination of Crime Analysis Information
It is recognized that the effective functioning of a crime analysis system requires that information
be disseminated to the appropriate units or persons on a timely basis. Information that is relevant
to the operational and tactical plans of specific line units shall be made available to them;
similarly, information relevant to strategic plans of the Department shall be made available to the
appropriate staff units.
Crime Analysis information and reports will be disseminated to all necessary personnel and units
for which the analysis products are meaningful and informative.
Information that is relevant to traffic accident and citation locations shall be provided on a monthly
basis. Reports produced to assist in determining concentrations of those activities by geographic,
temporal and causative factors shall be made available.
SECTION 4 Organization__________________________________________________
SANDAG (San Diego Association of Government) units including, but not limited to, ARJIS
(Automated Regional Justice Information System), Criminal Justice Research and
Demography
The beat system design is flexible and takes into consideration such factors as:
Census geography
The Crime Analysis Unit shall be responsible for the maintenance of the Departmental beat
system manual, including the following:
Tables
Maps
Revision notices
Requests for changes to the beat system shall be directed to the Crime Analysis Unit
Manager. The Unit Manager shall be responsible for coordinating changes with the above
systems based on the above needs. Revisions to the beat system manual shall be distributed
by the Crime Analysis Unit. (10-07-09) (Reviewed 4-11-2011)
SECTION 4 Organization__________________________________________________
Simplify and consolidate forms, eliminate unnecessary forms, and eliminate those of duplicate
design.
Review all forms prior to reprinting and no less than annually in September to ensure their
continuing usefulness and appropriateness of design.
Ensure that all new or modified forms meet county data processing requirements.
Obtain the approval of the Director, Fiscal Services Command, prior to printing new forms,
revising existing forms or discontinuing any form.
Jail forms will be submitted to the Jail Forms Committee for review and sanction and copies will
be provided to the Department Forms Committee for final approval. (06-10-98)
(Reviewed 4-11-2011)
SECTION 4 Organization__________________________________________________
The Commander of the Law Enforcement Operations Area 3 is responsible for the overall
administration of the Volunteer Program. (02-12-13)
4.21 DEPARTMENT
CORRESPONDENCE
Correspondence on Department Letterhead Stationery
Full blocked style is preferred with all lines beginning at left margin.
It is to be prepared for the operational division commander, lieutenant's or professional staff
manager's signature.
All such correspondence shall be reviewed by the appropriate division commander prior to
mailing. A copy of the correspondence is to be placed in the appropriate correspondence file
after it is reviewed signed.
Department Letterhead Stationery
Pre-printed Sheriffs letterhead and envelopes will bear the name of the Sheriff and/or the
Undersheriff. Names of other personnel and/or facility, station, bureaus, etc,, are not authorized.
Stationary may not be printed from custom templates that print the Sheriffs heading. To expedite
the delivery of time sensitive material, Sheriffs letterhead and envelopes may be ordered with the
individual station, facility, or unit return address substituted for the Ridgehaven address .
SECTION 4 Organization__________________________________________________
4.23 DEPARTMENT
COMMITTEES AND
REVIEW BOARDS
Definitions
Committee: A committee is a group of people delegated to perform a particular task or ongoing function.
Standing Committee: A committee that has on-going responsibilities and functions.
Ad Hoc Committee: A committee formed for a specific purpose, case, or situation.
Review Board: A review board is an organized body of investigators who review specific
incidents and report their findings to a higher authority.
Responsibility
Each committee/review board shall have an assigned task and scope of responsibility.
Membership
Each committee/review board shall have a defined membership and a chairperson appointed by
the Sheriff or Undersheriff. When indicated, a committee or review board may add other
Department staff to its membership. A committee chair may select temporary committee
members to establish membership rules for the formation of the committee.
Each committee shall have a reviewing officer with final decision-making authority.
Each review board shall report its findings to the Office of the Sheriff, which shall have final decisionmaking authority.
Record of Proceedings
Reports generated by review boards shall be kept on file in the Office of the Sheriff, Legal
Affairs.
The Committees and Review Boards of the Sheriff's Department are as follows:
Uniform and Safety Equipment Committee
Responsibility:
Consider any changes in the uniform, dress standards, safety equipment and personal
equipment worn or used by Department personnel and making recommendations to the
Sheriff relative thereto;
SECTION 4 Organization__________________________________________________
SECTION 4 Organization__________________________________________________
The Commander from the Human Resources Services Bureau shall chair the meeting.
Also in attendance shall be a representative from the Facility or Unit Commander from the
employees chain of command and the Lieutenants from the Division of Inspectional
Services, Internal Affairs and Training.
A representative from the Division of Inspectional Services, along with the investigator
assigned to the incident must be present.
Other representatives may be requested to attend a CIRB at the discretion of the chair.
SECTION 4 Organization__________________________________________________
SECTION 4 Organization__________________________________________________
SECTION 4 Organization__________________________________________________
Reviewing Officer:
The Assistant Sheriff of the Human Resource Services Bureau is the reviewing officer for all
matters within the purview of the Employee Recognition Committee.
SECTION 4 Organization__________________________________________________
Reviews and recommends IT policies, procedures and priorities for EMT adoption and
approval
Membership:
The committee is comprised of Commanders from each bureau that are knowledgeable
about the importance of information technology and the importance of specific initiatives as
they relate to the mission of the Sheriffs Department.
SECTION 4 Organization__________________________________________________
SECTION 4 Organization__________________________________________________
Forms Committee
Responsibility:
The Forms Committee is responsible for:
Ensuring a centralized forms control function within the Department through design,
modification, consolidation and print approval of all Department forms.
Purging of all unnecessary, duplicative or outmoded forms.
Membership:
Chairperson Executive Director, Management Services Bureau or designee
Other members as appointed by the chair, upon approval of the Executive Director,
Management Services Bureau.
Reviewing Officer:
The reviewing officer for the Forms Committee is the Executive Director, Management
Services Bureau. (2-2-09) (Reviewed 4-11-2011)
SECTION 4 Organization__________________________________________________
Personnel Division;
Training Division;
Internal Affairs Division.
Day-to-day exposures to risk shall be identified at the division level and referred to the Risk
Management Unit for assessment and recommendations for resolution.
Risk Management Unit Functions
The following is a list of job functions coordinated by the Risk Management Unit:
Work related injuries (Workers Compensation claims, disability retirements, injury leaves,
modification of duties)
SECTION 4 Organization__________________________________________________
An employees immediate supervisor shall provide the necessary documents and, as soon as
practical, notify the Risk Management Unit of the following:
Any employee or volunteer injury that occurred on duty
Any off duty injury or employee condition that requires modification to a work assignment
Any request for Family Medical Leave or Catastrophic Leave
Any violation or complaint about Cal OSHA Regulations (03-30-09)
(Reviewed 4-11-2011)
Vehicle Operations related to pursuits, collisions, and other driving errors resulting in
injury or property damage including off-road vehicle use.
Use of Force (lethal/nonlethal weapons, physical restraint, officer involved shootings, law
enforcement K-9 bites, etc.).
Application of Law (laws of arrest, forcible entry, search and seizure, tactical operations,
etc.).
Department Policy and Procedure Review and Update.
The Division of Inspectional Services Executive Manager shall oversee the following functions:
SECTION 4 Organization__________________________________________________
Upon completion of the review, the Division of Inspectional Services will prepare a report
articulating their findings and recommendations. This report will be forwarded to the requestor
with copies sent to those individuals in the requestors chain of command to the level of Assistant
Sheriff.
Notification of Division of Inspectional Services
The Division of Inspectional Services shall be informed in accordance with the Communications
Center call-out procedure immediately of any of the following incidents:
In addition to the above, DIS is to be notified of the following incidents that occur in Sheriff's
Facilities:
SECTION 4 Organization__________________________________________________
Note: Serious injury is defined as an impairment of physical condition, including but not limited to,
loss of consciousness, bone fracture, protracted loss or impairment of function of any bodily
member or organ, a wound requiring extensive suturing and serious disfigurement. (07-16-14)
4.26
SECTION 4 Organization__________________________________________________
If a deputy is driving to a call where sound tactics suggest cutting the siren prior to arrival in
order not to alert the suspect(s), or if the use of the siren could increase the risk to the deputy
or others, the deputy may reduce to lights only. Deputies switching to the lights only mode
must notify the Communications Center and must continue to drive in a cautious manner with
due regard for the safety of others.
Units that are at excessive distances from the 11-99 scene will advise the Communications
Center of their location and respond as directed by the Communications Center Watch
Commander or the field supervisor.
Emergency Response Driving Tactics
Each deputy operating a vehicle "Code 3" should use proper defensive driving practices.
When driving Code 3, do not expect the right of way. Before pedestrians or motorists can yield
the right of way they must be afforded the opportunity to do so.
Emergency vehicles should proceed slowly enough to safely negotiate through all intersections.
When emergency vehicles must use the center of the road or on-coming lanes to approach
intersections on surface streets, they should travel at a speed that may allow the vehicle to stop
without getting involved in a collision while proceeding through the intersection. Stopping may be
required at intersections, depending upon the sight distances, traffic, time of day, weather and
other factors.
Deputies should broadcast the location they are responding from and be aware of, and
coordinate their response with other emergency vehicles that may be responding Code 3 in the
area.
When escorting for the purpose of preserving life, deputies will consider the nature of the
emergency, the dangers and hazards involved, and the emotional condition of the person to be
escorted before deciding to escort "Code 3." Supervisors' approval is required.
Mobile Field Force Platoon Operations
When responding to an emergency during Mobile Field Force (MFF) Platoon operations, with the
approval of a supervisor who has direct knowledge of the emergency, marked and unmarked
vehicles equipped with emergency lights and siren, may respond Code 3, whether as individual
units or in caravans. If it is deemed necessary for a caravan to respond Code 3 to an emergency
event, all vehicles in the caravan, including those used to block traffic at intersections, shall use
the emergency lights and siren activated simultaneously at all times.
When Mobile Field Force caravans are responding to non-emergency situations, including MFF
training, it may be necessary to use marked patrol vehicles to block intersections to maintain the
integrity of the caravan. Units entering intersections to block traffic shall use the emergency lights
and siren activated simultaneously until the traffic block has been established. Once the traffic
block has been established the emergency lights shall remain turned on and the siren may be
used as necessary.
Funeral Processions
The Department recognizes funeral procession caravans as special non-emergency events. All
Department vehicles participating in the procession should obey posted speed limits. However,
the Department authorizes the use of emergency lights, and the use of sirens as necessary. It
may be necessary to use marked patrol vehicles or motorcycle units to block intersections to
maintain the integrity of the caravan. Units entering intersections to block traffic shall use the
emergency lights and siren activated simultaneously until the traffic block has been established.
Once the traffic block has been established the emergency lights shall remain turned on and the
siren may be used as necessary.
5.2 VEHICLE
COORDINATION AND
USAGE
Vehicle Coordination
The Department Vehicle Coordinator shall act as liaison between the Department of General
Services and the Sheriff's Department, and shall be responsible for the placement and tracking of
vehicles within the Sheriff's Department.
Upon the assignment of a specific vehicle to an individual or to a division or section, the
responsibility for the vehicle shall rest with that particular individual, division or section.
Assignment of vehicles will not be changed without notification to the Vehicle Coordinator and the
approval of the affected commander. The Vehicle Coordinator may exchange any vehicle at their
discretion with approval from the effected bureau Assistant Sheriff or Executive Director.
The Department Vehicle Coordinator shall be notified immediately, in writing, in the event of any
of the following circumstances:
When an individual to whom a vehicle is assigned will be temporarily off duty due to vacation,
illness, or other reason, the vehicle will be turned over to the division commander.
Modification, Installation, Removal of Equipment
No vehicle, motorbike, motorized equipment, boat or trailer will be modified, have equipment
installed or removed, until such changes have been discussed with the Vehicle Coordinator then
approved by the Area Commander. No maintenance, installation or removal of equipment, may
be done except when authorized by the vehicle coordinator and performed by specifically trained
personnel assigned to perform those tasks. All additions, removals or modifications to
department vehicles, motorbikes, motorized equipment, boat, or trailers must be submitted in
writing for approval. Exceptions would be temporary electronic equipment powered by the
lighter/adapter such as cell phone chargers as long as the devices are not permanently mounted
and shall be removed at the end of shift.
Vehicle Use
Vehicle equipment maintenance is the responsibility of every Department member to whom
County equipment is assigned to ensure the vehicle is maintained in Safe operating condition and
serviced on a regular basis.
Prior to using a pool vehicle, the driver shall inspect that vehicle for proper equipment, and
damage. Damage shall be immediately reported to his/her supervisor.
The operation of Department vans that are designed to carry no more than 15 persons, including
the driver, requires only a class C license.
The operation of prisoner buses requires a Class B license with an air brake endorsement and
completion of a basic 40 hour training course and a phase training course. This training shall be
conducted by training officers assigned to the Prisoner Transportation Detail.
The Vehicle Coordinator along with the station, division or unit commander, will make the
determination whether a vehicle qualifies as a special purpose vehicle.
5.4 COLLISIONS
INVOLVING SHERIFFS
VEHICLES
All traffic collisions involving Sheriff's Department personnel (sworn, civilian, volunteers and
reserves) operating Department vehicles, publicly owned vehicles, or any vehicle in the
performance of their official duties, shall be investigated within the following guidelines. (Sheriff's
Department personnel should utilize pool cars whenever possible and available for official
business).
Every collision occurring in contract cities serviced by Sheriff's stations shall be investigated by
that traffic division.
In cases where only Sheriffs vehicles, or County property is involved and there are no injuries,
the supervisor can waive the necessity to have a Law Enforcement Accident report made. These
collisions would typically include backing accidents into our own vehicles, gates, walls or
property. Nothing prevents the supervisor from requesting an investigation if they feel it is
warranted. All other required reports mentioned below must be completed.
In cases where another agency has jurisdiction, no parallel investigation will be conducted by a
Sheriffs traffic unit unless:
Both reports will be submitted with the Sheriffs case number, if applicable, assigned to
the traffic investigation.
Both reports will be completed prior to the end of the shift, or if off-duty prior to the end of
the next work day.
For collisions involving injury to a department employee, complete an EmployeeEmployer Report of Occupational Illness or Injury (MLU-4/5019).
For collisions involving unoccupied Sheriffs vehicles, the assigned driver shall follow the
preceding requirements.
Obtain a copy of the traffic collision report and forward to Traffic Coordinator when available.
Conduct an investigation to determine if the collision was chargeable or non-chargeable. If the
collision is determined to be "chargeable", then proceed as outlined in Policy and Procedure
Section 3.3 ("Disciplinary Procedures"). The investigating supervisor shall complete the
chargeable investigation in a timely manner, not to exceed 60 days from the date of the incident
unless an extension has been granted by the bureau commander. An estimated cost of the
damage to the county vehicle must also be included in the investigation.
If the collision was determined to be "non-chargeable", then proceed with completing a nonchargeable Employee Accident Investigation, and route it through the chain of command. All
County Counsel - Claims Office Original of OES RM-3 and CD-2. Copy of ARJIS-9 or
Drivers written statement and agency's collision investigation.
Fleet Operations - Copy of OES RM-3, CD-2 and ARJIS-9 or Drivers written statement.
County DHR Risk Management Office - Copy of OES RM-3, CD-2 and copy of ARJIS-9
or Drivers written statement.
Track, analyze and report Department collision trends to the Division of Inspectional Services,
Office of the Sheriff.
Investigations on vehicle collisions determined to be non-chargeable shall be maintained for two
years and then destroyed.
The Traffic Coordinator shall also provide a monthly report of all pending traffic accidents to their
supervisor.
Responsibilities of Internal Affairs
Maintain vehicle collision records as follows:
Records on chargeable collisions not resulting in formal discipline shall be maintained for
five years then destroyed.
Records on chargeable collisions resulting in formal discipline shall become part of the
employees permanent discipline file.
Regular unleaded gas (if not available, super unleaded gas is authorized; self-serve only). Oil as
needed.
In an emergency, minor repairs/parts may be purchased.
When a purchase is made the driver of the vehicle will write the vehicle number on the receipt.
These purchases must be approved by General Services, and if not approved they will be
paid out of station/facility petty cash.
Receipts for any purchase will be submitted to the station/facility supervisor for review.
Station/facility supervisors will review all credit card receipts. Review shall consist of:
Checking for improper use (i.e., unauthorized purchases or repairs, not County vehicle, etc.).
If repairs are made, identify what type, such as replace radiator hose, etc.
If parts are purchased, identify what type: Emergency items such as headlights, fuses and
windshield wipers.
Supervisor initials receipt after review and forwards to Vehicle Coordinator at mail stop O-341.
Credit cards are issued to patrol vehicles. All other credit cards are issued to individuals who are
responsible for their use.
Lost/Stolen Credit Cards: Must be reported verbally (next business day) and in writing on a Form
153 to the Sheriff's Vehicle Coordinator and must include: (1) entire card number; (2) vehicle
number card is assigned to or individual the card is assigned to; (3) date card was lost/stolen.
(10-10-98) (Reviewed 4-11-2011)
The request must include a detailed explanation of the emergency or urgent situation and
verification that the vehicle is registered to the County of San Diego.
Dismissal rejections will be returned to the employee's command to ensure the employee pays
the fine or appeals the citation to the issuing jurisdiction.
Dismissal approvals will be forwarded to the Traffic Coordinator who will act as liaison with the
issuing jurisdiction to request final dismissal of the citation.
Dismissal approvals which are subsequently rejected by the issuing jurisdiction will be paid
out of the employee's command's petty cash fund.
The Department Traffic Coordinator shall be responsible for maintaining the approved authorized
home garaged vehicle assignment list. The home garaged vehicle assignment list will identify all
assignments that are authorized home garaging for either to and from work, or off duty usage.
The authorized home garaged vehicle assignment list will be reviewed semi- annually by each
st
Bureau Commander. Every July 1 the home garaged vehicle list will be reviewed by the
Undersheriff for approval.
All home garaging assignments must be approved by the Undersheriff.
The request must contain the need, benefit and economic impact to the department.
The following criteria will be utilized for appropriate justification for home garaging and usage of
County vehicles:
Operational Needs
Call Back
Assignment is subject to call back at any time based on investigative expertise, Mobile Field
Force response, supervisory or management responsibility.
Rapid Redeployment
Assignment requires rapid response to emergency disaster or critical incident where time is of
the essence.
Administrative Needs
Community Relations
Efficiency Reasons
Overtime Reduction
Security Problems
Assignment is in a location which lacks secure parking and/or lacks sufficient parking for both
County-owned and privately owned vehicles.
Communications
Personnel assigned to the Office of the Sheriff, at the discretion of the Sheriff.
Bomb Arson
ERAT
Marked Sheriff's vehicles are NOT authorized for Home Garaging, except for:
K9 units
Motors
Shortterm (less than 3 days) tactical operations, requires Station Commander approval.
All personnel who are assigned a County vehicle either permanently, temporarily, or for use as a
transportation vehicle, shall park said vehicle off the street when home garaged. If circumstances
prohibit this measure, it may be excused only by the Division Commander or equivalent ranking
officer upon his/her determination of sufficient cause. This will be documented via a SO-92 Form.
Employees will monitor the radio when using the vehicle. Employees are expected to take
appropriate action when notified by radio or when matters come to their attention through
observation.
County-owned vehicles will not be used for any purpose which is likely to bring discredit to the
County or to the Department.
For those assigned off duty use or to and from usage, County vehicles may be home garaged out
of County only in those counties adjacent to San Diego, unless authorized by the Division
Commander.
When an individual to whom a vehicle is assigned will be temporarily off duty due to vacation,
illness, injury or other reason for more than 30 consecutive days, the vehicle will be turned over to
the Division/Station Commander.
Employees authorized to use County-owned vehicles will not operate any County-owned vehicle
at any time when their driving ability has been impaired through the ingestion of drugs, medicines
or alcoholic beverages. (03-03-15)
6.2 JUVENILE
PROCEDURES
Juvenile Contacts
Status Juvenile Contacts: Status Offenses (W&I 601) are those offenses that only apply to
juveniles under the age of 18 years. Status offenses are: Truancy, Beyond control, and Curfew.
Prior to the arresting officer making a decision on the field disposition of a juvenile status
offender, a records check should be made to determine if there were any prior arrest contacts, or
outstanding juvenile warrants.
For every juvenile that is taken into temporary custody for a status offense, a Juvenile Contact
Report should be submitted with complete information on the juveniles parents, school and an
indication of the field disposition.
The options for field disposition of status offenders are limited in scope. A truant may be released
to the school, parent, guardian or other responsible adult. Curfew violators may be released with
a citation into Department 11 and/or released to a parent, guardian or other responsible adult.
W&I 626(b) allows for the release of 601 offenders to a private agency that offers emergency
shelter and care for juveniles who cannot be returned home, or who are located out-of-jurisdiction
(missing persons).
W&I 602 Juvenile Contacts: include all statutory law violations committed by juveniles. Prior to
the arresting officer making a decision on the field disposition of a juvenile misdemeanor contact,
a records or ARJIS check should be made to determine if there were any prior arrest contacts or
outstanding juvenile warrants. Possible dispositions for juveniles are:
For juveniles with no prior juvenile contact reports, the options that are available to the
arresting deputy are:
Release juvenile in the field to a parent, guardian or other responsible adult without a
Juvenile Contact Report, an example being a voluntary, courtesy transport.
If in the evaluation of the arresting deputy prosecution is desired, the deputy shall write a
juvenile contact report. No citation is needed. The report will be reviewed by the Area
SECTION 6 Operations_____________________________________________
If the juvenile does have a prior contact, or the offense is a felony, the options that are
available to the arresting deputy are:
Complete a juvenile contact report and release the juvenile to a parent, guardian or
other responsible adult. The report will be reviewed by the Area Juvenile Detective
who will complete the affidavit. A citation shall not be issued to appear in court.
If the situation warrants, the deputy will complete the affidavit and probable cause
declaration and book the juvenile into juvenile hall.
When a juvenile is taken into temporary custody, the arresting or reporting deputy should conduct
an inquiry check. A criminal history check can be conducted by contacting the Area Juvenile
Detective or if after hours, the intake desk at Juvenile Hall. The disposition of the juvenile by the
Area Juvenile Detective is based, in part, on the juvenile's prior contacts and the information and
recommendations of the arresting deputy.
A Juvenile Detention Order (JDO) is a court order to direct a peace officer to take a juvenile, who
is a ward of the court, into temporary custody. Any Deputy that determines that a juvenile has a
JDO must take the juvenile into custody and book him/her into Juvenile Hall or where specifically
stated in the order. As with all juveniles taken into temporary custody, the juvenile must be
admonished and a Juvenile Contact Report completed. A juvenile detained for a JDO may not be
released to a parent, or be released on a citation.
Miranda Admonishment
Whenever a juvenile is taken into temporary custody under the provisions of W&I 601 or 602,
the juvenile must be admonished of his Constitutional Rights per the San Diego Sheriffs
Department Admonishment Statement. The waiver of these rights need not be requested until
the juvenile is to be questioned about a specific offense. The arresting deputy shall ensure that
the juvenile understands each portion of the admonishment and that any waiver of his rights is
given voluntarily. (625 W.I.)
Telephone Rights of Juveniles in Custody
Whenever a deputy takes a juvenile into temporary custody and transports that juvenile to a place
of confinement, such as a substation, station or Juvenile Hall, the juvenile will be advised of the
right to make at least two telephone calls. The arresting deputy has the responsibility to provide
the opportunity for the juvenile to complete these telephone calls. These phone calls will be
offered within one hour after the juvenile is taken into custody at a place of confinement. All local
calls are at the expense of the Department, and will be made in the presence of a Sheriffs
Department employee to ensure the juvenile is calling a parent, guardian, responsible relative,
lawyer or employer. (627 W.I.)
Notification of Parents Concerning Juveniles in Custody
When a juvenile is taken into temporary custody at a place of confinement, his/her parent(s) shall
be notified immediately that the juvenile is in custody and where they are being held (627 W.I.).
The arresting deputy is responsible for notification of a parent.
If no parent can be located, the arresting deputy will notify the Watch Commander of the
Communications center who shall continue trying to notify a parent.
SECTION 6 Operations_____________________________________________
Should the residence of an arrested juvenile be outside San Diego County but within the
State of California, the arresting deputy shall furnish the Communications Center with the
arrest information.
The parents or guardian of arrested juveniles who reside out of the state shall be notified by
the Probation Department, as the Probation Department must personally contact the
parents in order to arrange for the return of the juvenile to his/her residence.
Report Writing
If a minor is taken into temporary custody (detained) and it is later determined that no crime was
committed, the juvenile may be released in the field. A juvenile contact report shall be written if
the detention is extended or the juvenile is involuntarily transported by the deputy. In the crime
potential field of the juvenile contact report the deputy will enter "detention only." If force was
used to affect the detention, then a juvenile contact report shall be written along with the use of
force supplemental.
Deputies should document the attitude and cooperation of the parents and the juvenile in the
report narrative. All reports must be complete with specific attention directed toward items such
as complete and correct names of juveniles, parents, addresses, zip codes, telephone numbers,
parent notifications, prior arrest history, and disposition of the juvenile. Pertinent information such
as names, addresses, telephone numbers and birth dates, must be verified before the juvenile is
released.
Identification Data on Juveniles
It is permissible for deputies of this Department to obtain photographs, fingerprints or other
evidence from juveniles who are in custody pursuant to W&I 626 if such evidence is, or may be
reasonably expected to be necessary to the investigation of a criminal case. Such evidence shall
be kept in a location inaccessible to persons who are not involved in case investigation. The
facility commander shall appoint one person at each Sheriffs facility who will be responsible for
the preservation and security of such material. Electronic information and image systems are not
subject to the restrictions of this section.
If a juvenile is taken into custody pursuant to any offense outlined in W&I 602, other than 647(f)
P.C. (Drunk in Public), the arrest data and their fingerprints should be obtained and reported to
the Department of Justice. This may be accomplished by transmitting the data and fingerprints
electronically to the Department of Justice via Live Scan technology, or by obtaining two inked
fingerprint cards that will be attached to a printout of the report and sent to the Records Division.
Juvenile Citation Process
Juveniles who commit Vehicle Code infractions should be cited and released on a promise to
appear at the local traffic court on a designated date. The traffic courts are: North County,
Central, South Bay and El Cajon.
Issuing citations to a juvenile for other than traffic purposes establishes a court date for the
juvenile, however it removes the ability of the Juvenile Detective to use diversion or other
processes prior to appearing in court. Deputies should weigh their options prior to issuing a
citation to a juvenile for non-traffic related cases as the citation is rarely required. The filing of an
affidavit is the preferred method of filing charges for Juvenile Court.
Juveniles detained for the violation of those specific sections listed in W&I 256 may be issued a
citation to appear in Department 11 of Juvenile Court. Juveniles that are detained for W&I
256 violations should only be cited at the time they are released to the custody of a parent,
guardian or other responsible adult. Juveniles may be released in the field with a citation for a
curfew violation to the custody of a parent, guardian, another responsible adult, or to the
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For these misdemeanor and felony Vehicle Code sections, prepare a Juvenile Contact
Report and complete, scan, and attach an unsigned In custody citation to the JCR so that
these offenses will be documented on the Juveniles DMV record. The unsigned citation is
then forwarded to the Area Juvenile Detective.
When there is an outstanding warrant or valid Order of Detention on the juvenile, a citation
may be issued for the additional charge, and the juvenile is to be booked into Juvenile Hall.
The completed citation is scanned and attached to the JCR. The citation is then forwarded
to the Area Juvenile Detective. The cite shall be signed by the juvenile and a court date
issued in this instance.
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Per Welfare and Institutions Code 208(a) When any person under 18 years of age is
detained in or sentenced to any institution in which adults are confined, it shall be unlawful
to permit such person to come or remain in contact, with such adults.
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A juvenile cannot be held in excess of a total of (6) hours in temporary custody. This time is a
total time of secure and non-secure detention.
Secure Detention
Secure detention occurs when a juvenile is detained in a jail or locked in a room/enclosure and/or
secured to a cuffing rail or other stationary object while in custody in a law enforcement facility.
California law prohibits the secure confinement of juveniles in Sheriffs facilities unless the
juvenile meets all of the following criteria:
A juvenile that qualifies for secure detention as described above must be afforded the same care
as juveniles held in non-secure detention and, in addition, the detention must also conform to the
following conditions:
Juveniles must be informed at the time they are placed in secure detention, the purpose of
placement, the expected duration of the placement and the maximum six (6) hour total time
limit on secure and non-secure detention. (W&I 207.1)
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The juvenile must be adequately supervised. If in a locked room, the supervision must
include, at a minimum, constant auditory access to staff and unscheduled visual
observation, no less than every thirty minutes.
Juveniles in locked rooms must be provided blankets and clothing, if necessary. They must
be permitted to retain or wear their personal clothing unless it is inadequate, presents a
health problem, or is required as evidence.
Juveniles outside of a locked enclosure may be secured to a stationary object for no more
than thirty (30) minutes, and every thirty minutes thereafter upon approval of the watch
commander. A staff person must be present at all times. Written documentation is required
for continued secure detention. Juveniles who are secured to a stationary object should be
moved to a locked room, when available.
Each station/facility must maintain a written record or log for the purpose of recording juvenile
detention data and documenting the length of secure detention.
The arresting deputy shall record:
The name of the arrested juvenile
The name of the arresting or custodial deputy
The date and time placed in secure detention
The date and time removed from secure detention
The offense which is the basis for the original detention and the reasons and
circumstances forming the basis for the decision to place the juvenile in secure detention
At the end of each month, stations shall complete and submit a Report on the Secure
Detention of Minors in Buildings That Contain a Lockup/Jail to the California Corrections
Standards Authority.
The stations which securely detain minors during the course of the year are subject to a
physical inspection by the California State Corrections Standards Authority.
Once identified, any deputy should take the appropriate action to remove the threat or any
means that might be used to attempt suicide.
After observing suicidal symptoms, the juvenile should be placed under constant audiovisual observation.
If the disposition of the juvenile is to be transferred to another agency or facility, it is the
responsibility of the arresting deputy to advise that agency or facility of the suicidal
symptoms observed.
If the juvenile is to be released to a parent, it is the responsibility of the arresting deputy to
assure that the parent is aware of the suicidal symptoms observed.
Should the juvenile attempt suicide immediate medical attention should be sought.
All observations and actions must be documented in a Juvenile Contact Report or deputys
Report prior to the end of the deputys shift.
Use of Restraints:
The use of restraint devices such as the prostraint chair, four point restraint or cord cuff restraint
should be avoided in dealing with detained juveniles. If there is a need for the use of such
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If the juvenile must be transported to an emergency room, a deputy must remain with the
juvenile
The arresting deputy should attempt to contact the parent to have the parent respond to the
medical facility to authorize treatment, if necessary
If a parent cannot be located, the transporting deputy will work with the medical staff to
secure emergency treatment authorization from the Superior Court
The arresting deputy should consider the medical condition of the juvenile in evaluating the
disposition of the detention
All hospital records or additional information should be given to Juvenile Hall at the time of
booking
When an intoxicated or substance abusing juvenile is detained, the deputy must maintain
and document constant personal supervision and evaluation of the juvenile
If the intoxicated juvenile is placed in secure detention, the juvenile must be personally
observed at a minimum of every 15 minutes and the observation shall be documented
Juveniles who could be described as intoxicated to a level that they are unable to care for
themselves, need to be transported to a hospital by the transporting deputy for medical
treatment and clearance. A juvenile who is intoxicated but not to the above level, does not
require a medical clearance
Discipline:
It is not the policy of the Sheriffs Department to discipline juveniles in custody. No deputy may
administer, perform or inflict discipline, punishment or corrective action on any juvenile while in
custody.
Death of a Juvenile while in Custody:
It is the responsibility of the facility commander to provide to the California Corrections Standards
Authority a copy of the report submitted to the State Attorney General within ten days after a
death of a juvenile while in custody. The facility commander must assure that there is a medical
and operational review of every in-custody death of a juvenile. The review team will consist of the
facility administrator and/or facility manager, health administrator, responsible physician and other health
care and supervision staff who are relevant to the incident.
Notification of a Serious Illness or Death of Juvenile while in Custody
Notification will be made to the juvenile court, and the parent or guardian in the event of a suicide attempt,
serious illness, injury or death of a juvenile in custody. (08-16-12)
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6.8 FIRE/ARSON
INVESTIGATIONS
Communications Center
Upon request, the Communications Center will dispatch a patrol unit to the scene.
If an Arson Investigator is requested by a fire agency, the Bomb Arson Unit will be notified
immediately when:
Suspects are present, but may be lost if inquiry is delayed.
Physical evidence of incendiarism is visible, but may be destroyed, contaminated or lost if the
investigation is delayed.
When, as a result of the fire, there has been loss of life or serious injuries.
In all cases where there is an arrest for arson.
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Arson Investigator's
The Arson Investigator will:
Contact the Fire Incident Commander and assist in determining the point of origin, cause and
other details of the fire.
Take the lead investigator role in fire calls involving Arson.
If it is determined that the fire is not a criminal act, the Fire Department investigator becomes the
lead and shall document the fire. Sheriff's investigators may assist in determining the cause and
origin.
Coordinate with field and other investigative units.
The Arson Supervisor or designee will provide information for the media to the
Communications Center or the Public Affairs Unit.
Vehicle Fires
The responding patrol deputy will conduct a preliminary investigation and determine if a crime has
been committed (Arson). The Bomb/Arson Unit should be notified on all vehicle fires which are
deemed to be of a suspicious nature. (11-19-12)
Patrol
Before arriving at the scene (300 feet or more), the Deputy will advise the Communications
Center and turn off his/her radio(s).
The needed communication between on scene personnel and the Communications Center
should be done outside of the 300 feet radius. Proper cover should be utilized when using
communication equipment within the 300 feet radius.
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The first deputy on the scene should contact the reporting party or the person in authority,
such as a building manager or school principal, and determine if a search has been made.
The deputy is an advisor only. Decisions regarding the safety of the property, employees and
clientele must be made by the previously described person of authority.
If a search has not been conducted, the following suggestions would (generally) be
appropriate.
The people familiar with the location are the best choice to search it.
If the threat indicated the bomb location, check there first.
If no bomb location was given, the following search priorities are recommended.
The exterior of the building
Public access areas, i.e., lobbies, restroom, phone booths, etc.
Stairwells and elevators
Closets, lockers and storage areas
The roof and basement
Any other public access area
If a time of detonation was given, all public safety personnel shall evacuate the area 15
minutes prior to that time. 300 feet or more is generally a safe distance. Arson/Explosives
personnel are an exception to the evacuation rule.
When the search leader is satisfied that the premises has been adequately searched.
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Reporting Procedures
In all instances of reported bomb threats or devices, a crime report will be completed by the
responding deputy.
The report will be forwarded to the Arson/Explosives Unit as soon as practical. (11-19-12)
6.12 TRANSPORTING
PRISONERS OF THE
OPPOSITE SEX
Prior to transporting any prisoner or patient of the opposite sex, the transporting personnel shall
notify the Communications Center, by radio, of the destination, point of departure, and beginning
mileage. The Communications dispatcher will repeat the destination, point of departure and
beginning mileage as well as indicating the current time. Upon arrival at the destination, the
transporting personnel will advise the Communications dispatcher of their arrival, as well as their
ending mileage. The Communications dispatcher will then repeat the entire transmission as well
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6.14 ARRAIGNING
PERSONS ARRESTED
WITHOUT A WARRANT
Section 825 PC
Department members' attention is called to Section 825 of the California Penal Code which reads
as follows:
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Under 825(a)(1) PC, "The defendant shall in all cases be taken before the magistrate without
unnecessary delay, and, in any event, within 48 hours after his or her arrest, excluding
Sundays and holidays."
Under 825(a)(2) PC, "When the 48 hours prescribed by paragraph (1) expire at a time when
the court in which the magistrate is sitting is not in session, that time shall be extended to
include the duration of the next regular court session on the judicial day immediately
following. If the 48-hour period expires at a time when the court in which the magistrate is
sitting is in session, the arraignment may take place at any time during that session.
However, when the defendant's arrest occurs on a Wednesday after the conclusion of the
day's court session, and if the Wednesday is not a court holiday, the defendant shall be taken
before the magistrate not later than the following Friday, if the Friday is not a court holiday.
Under 825(b) PC, After the arrest, any attorney at law entitled to practice in the courts of
record of California, may, at the request of the prisoner or any relative of the prisoner, visit
the prisoner. Any officer having charge of the prisoner who willfully refuses or neglects to
allow that attorney to visit the prisoner is guilty of a misdemeanor. Any officer having a
prisoner in charge, who refuses to allow the attorney to visit the prisoner when proper
application is made, shall forfeit and pay to the party aggrieved the sum of five hundred
dollars ($500), to be recovered by action in any court of competent jurisdiction."
Section 145 PC
Department members' attention is also called to Section 145 of the California Penal Code which
reads as follows:
"Delaying to take person arrested before a magistrate. "Every public officer or other person,
having arrested any person upon a criminal charge, who willfully delays to take such person
before a magistrate having jurisdiction, to take his examination, is guilty of a misdemeanor."
(09-01-09) (Reviewed 4-11-2011)
6.15 PERMISSIVE
RELEASE OF
MISDEMEANOR ARRESTS
Release with No Further Proceedings (647(f) P.C. - Drunk Only)
A prisoner arrested for 647(f) P.C. - Drunk Only (not drugs) may be released per Section 849b(2)
P.C. when the arresting agency does not desire prosecution.
Release on Promise to Appear (853.6 P.C.)
A misdemeanor prisoner shall not be released from custody on his/her written promise to appear
when:
The safety of the prisoner, or the safety of others, may be jeopardized by the release.
The prisoner is arrested for a warrant, or there are holds or warrants against the prisoner.
The arresting agency requests no jail O.R. or 849(b) (2) P.C. release, for cause. The request
should be made on the jail intake slip.
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The arresting officer may release a person arrested pursuant to Section 836 P.C., or a person
whom he/she has taken into custody, pursuant to Section 847 of the Penal Code. The
citation shall be marked "not booked."
If the arresting officer desires that the arrested person be booked, he/she should do so in the
normal manner without a field (citation) release.
Fingerprint Requirement
When an arrestee can be positively identified, no immediate fingerprinting is required, however,
the arrestee shall be given an SO-105 card containing the case number and the cite number. The
arrestee shall be directed to report to one of the locations listed on the card for fingerprinting prior
to appearing in court.
When an arrestee CANNOT be positively identified, fingerprints SHALL be taken in the field or at
a station. THE SO-105 card will be given to the arrestee for presentation to the Court. If the
arrestee is booked at a Detention Facility the SO-105 card is not applicable as fingerprinting will
occur at time of booking.
Traffic Citations
Persons cited or arrested for Misdemeanor Vehicle Code Violations will be subject to the same
fingerprinting requirements as outlined above, except for violations of 12500 VC and 14601 VC
(see below).
Persons cited under the following circumstances will be required to provide a right thumbprint on
the reverse side of the citation:
The authority to collect a thumbprint in cases of unconfirmed identity is found in 853.5 VC. In
cases where identity cannot be reasonably established, immediate appearance / booking
pursuant to 40302 VC may be necessary.
Juveniles
Juveniles arrested and issued misdemeanor citations, shall be transported to the station, printed
on two cards, given a (MSF-1) card and released to a parent or responsible adult.
Print Cards
All print cards will be attached to a copy of the Arrest Report/Juvenile Contact Report and
forwarded to the Records & Identification Division Attn: Cal ID Section. (12-17-15)
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Physical
A non-accidental injury inflicted upon a child by another person. The injury may be evidenced
by readily discernible marks such as bruises, redness, swelling, burns or abrasions. However,
some life-threatening injuries and evidence of long-term abuse may not be readily apparent.
A medical examination may be necessary to identify certain types of injuries.
Emotional
Emotional abuse occurs when a person causes or permits a child to undergo unjustifiable
mental suffering. Children who are emotionally affected by exposure to incidents of domestic
violence, or those subject to undo verbal assaults from adults would be two examples of the
types of children who could suffer from emotional abuse.
Sexual
Sexual Assault
Lewd or lascivious acts willfully committed upon a child. Such acts must be committed with
the intention of arousing, appealing to, or gratifying the lust, passions or sexual desires of the
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Sexual Exploitation
Any person who knowingly assists, persuades, or coerces a child to engage in prostitution or
pornography. This type of abuse can include the use of the internet, personal computers,
mobile phones or other means in which child pornography is exchanged, distributed or stored.
Many of these cases are investigated by the Internet Crimes Against Children (ICAC) Task
Force.
Neglect
The negligent treatment or maltreatment of a child by the person responsible for the child's
welfare. There are three categories of child neglect.
General Neglect
The failure of the person(s) having custody of the child to provide adequate food, clothing,
shelter, medical care or supervision, but not to the extent that an immediate threat to the
child's physical safety exists.
Severe Neglect
Situations where the failure to provide care (by the person(s) responsible for the child) is so
extreme that the childs health or safety is in immediate danger.
Drug Endangered Children (DEC) are often encountered in homes where illicit drugs are
manufactured or stored. The most common example of drug endangered neglect are the
children exposed to the chemicals associated with methamphetamine use.
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It is unlawful for a deputy to request the victim of a sexual assault to submit to a polygraph
examination (see penal code section 637.4). In addition, pursuant to penal code section 293(a),
any employee of a law enforcement agency who personally receives a report from any person,
alleging that the person making the report has been the victim of a sex offense, shall inform that
person that his or her name will become a matter of public record unless he or she requests that
it not become a matter of public record, pursuant to Government code section 6254. The deputy
must provide the above advisement and document the response in the case report.
While at the scene of a child abuse incident, the deputy must also determine whether or not the
child is in danger of continued abuse. If the deputy has probable cause to believe a child is in
danger, the deputy does not need consent or a search warrant to enter a home in the State of
California to investigate. Such exigency lasts only as long as the deputy is investigating the
welfare of the children. If the deputy completes his/her investigation and exits the home, a search
warrant is required to re-enter the home. If a deputy determines a childs physical or emotional
safety is endangered, the child WILL be taken into protective custody pursuant to Welfare &
Institutions Code section 300. Upon removing a child from the custody of a parent or guardian, a
deputy may turn custody of the child over to a Child Welfare Services (C.W.S.) worker if
available.
Reporting Requirements
Sheriffs Department deputies and professional staff employees are mandated to report ALL
incidents of suspected child abuse they become aware of during the course of their duties,
regardless if the incident occurred outside our jurisdiction.
Deputies:
After completing the preliminary patrol investigation, the deputy will obtain a Sheriffs case
number. A case report and an emergency referral Form (SS-8572) report will be completed in
ALL cases of suspected child abuse. The deputy is required to fax a copy of the (SS-8572) to
CWS during normal business hours. If after hours the deputy is required to call the CWS hotline.
If the deputy determines the facts support the allegation of a crime, the appropriate penal code
section should be listed in the charges section of the case report. If the incident occurred in
another jurisdiction a Courtesy Report will be completed. In cases where it is not certain if the
facts support a criminal allegation, the deputy will complete a case report and enter the words
Child Abuse Incident in the charges section of the case report.
If the deputy determines it is necessary to take a child into protective custody pursuant to Welfare
& Institutions Code section 300, the original incident will be documented with one Sheriffs case
number. When the child is taken into protective custody, a second case number must be
obtained for the Juvenile Contact Report. Complete an Affidavit for Filing a Juvenile Court
Petition for Dependency (300 W&I). Taking the child to Polinsky Childrens Center also fulfills the
Child Welfare Services cross reporting requirement; therefore, the (SS-8572) report is not
required.
Child Welfare Services Notification:
Cross-report to Child Welfare Services via:
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Phone: 858-560-2191
Hotline: 800-244-8000, or Fax the (SS-8572) to 858-694-5240 during normal business
hours ONLY (CWS fax machines are turned off after hours)
Drug Endangered Children (DEC) Incidents:
If the deputy determines the child falls under DEC guidelines, they shall notify the DEC
hotline at 888-242-5722.
If DEC investigators respond, take custody of the child(ren), and transport to Polinsky Center, the
children will be medically evaluated by the Polinsky Center staff pursuant to their DEC guidelines.
If DEC investigators take custody of the child(ren), this also fulfills the Child Welfare Services
cross reporting requirement; therefore, the (SS-8572) report is not required.
Professional Staff:
Per Penal Code sections 11165.7, 11166 and 11167, all incidents or suspected incidents of child
abuse and/or neglect that are observed by, or reported to, Professional Staff in their capacity as a
Sheriff's Department employee or within the scope of that employment, shall be reported to any
police, sheriff or county welfare department. This reporting must take place immediately or as
soon as practically possible. If you call San Diego Child Welfare Services' (CWS) hotline and
have to leave a message, be specific in your description of what you saw or heard. Your name,
business address and telephone number must be included with your report; however, your
identity is confidential and may only be disclosed to agencies receiving or investigating mandated
reports. Your identity can not be disclosed to the Sheriff's Department as your employer, except
with your consent or a court order.
A Suspected Child Abuse Report Form (SS-8572) must also be completed and forwarded to any
police, sheriff or county welfare department. Complete all sections of the form to the best of your
knowledge. Make and keep a copy of the form for your records. Calling the CWS hotline,
completing the form, and submitting it to sworn member of the Sheriff's Department will fulfill your
duties as a mandated reporter.
Steps to Reporting:
1.
Call the Child Welfare Services' 24-hour hotline at 858-560-2191, or any police or sheriff
department (this call must take place immediately, or as soon as practically possible)
2. Complete the Suspected Child Abuse Reporting Form (SS-8572) and make a copy for
your records
3. Within 36 hours of receiving the information, submit the Form (SS-8572) in person or via
fax to any police, sheriff or county welfare department (i.e., San Diego's Child Welfare
Services)
Investigative Follow-up:
Any investigations involving a Courtesy Report for another agency will be forwarded to the
agency where the incident occurred.
The case reports will be assigned to the appropriate investigative unit, based upon the following
case criteria as determined by the Child Abuse Unit.
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The assigned investigator is responsible for investigative follow-up and eventual disposition of
any evidence the case may contain. At the completion of the investigation by the assigned
investigator, the following documents must be completed unless the case is determined to be
unfounded.
Forward a completed SS-8583 CHILD ABUSE OR SEVERE NEGLECT INDEXING FORM (Rev.
06/09) to the Department of Justice (DOJ). See form for details on when the form is required and
where to send the form.
If form SS-8583 CHILD ABUSE OR SEVERE NEGLECT INDEXING FORM (Rev. 06/09) is sent
to DOJ, the investigator must also notify the suspect that he/she has been reported to the Child
Abuse Central Index pursuant to Penal Code section 11169. A sample 11169 letter is available
from the Child Abuse Unit. (12-17-15)
6.18 AMBULANCE
SERVICE
Ambulance service is no longer provided by the Sheriff.
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368(e) California Penal Code: Any caretaker of an elder or a dependent adult who violates any
provision of law proscribing theft or embezzlement, with respect to the property of an elder or
a dependent adult, when the property taken is of value exceeding $950.00. (Felony)
False Imprisonment
368(f)
California Penal Code: Any person who commits the false imprisonment of an elder or a
dependent adult by the use of violence, menace, fraud, or deceit
286(f):
286(g):
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Sodomy of victim incapable of giving consent due to mental disorder, where victim
and defendant are confined in a state hospital.
286(i):
Sodomy by administration of intoxicant.
288a(d)(3):Oral copulation of victim incapable of consent due to mental disorder, in concert.
288a(f):
Oral copulation of victim unconscious of nature of act.
288a(g): Oral copulation of victim incapable of consent due to mental disorder.
288a(h): Oral copulation of victim incapable of consent due to mental disorder, where victim
and defendant are confined in a state hospital.
288(i):
Oral copulation of victim by administration of intoxicant.
289(b):
Penetration by foreign object of victim incapable of consent due to mental disorder.
289(c):
Penetration by foreign object of victim incapable of consent due to mental disorder,
where victim and defendant are confined in a state hospital.
289(e):
Penetration by foreign object of victim by administration of intoxicant.
288(b)(2): Lewd or lascivious act by a caretaker upon a dependent adult by use of force,
violence, duress or menace.
288(c)(2): Lewd or lascivious act by a caretaker upon a dependent adult.
Neglect
15610.57 California Welfare and Institutions Code: Negligent failure by the caretaker to exercise
that degree of care that a reasonable person in a like position would exercise.
Failure to assist in personal hygiene, the provision of food, clothing, or shelter, failure to provide
medical care, failure to protect from health and safety hazards, failure to prevent malnutrition or
dehydration.
Upon determination that a crime has been committed, the deputy will complete a Crime Report
and collect or arrange for the collection of evidence. If an evidentiary medical examination is
necessary, the deputy will contact a member of the Sheriffs Elder Abuse Unit for approval. On
call elder abuse investigators may be contacted after hours through the Communication Center.
Notification:
Deputies:
In every case of a reported suspected elder abuse or Self Neglect, deputies must complete
a form SOC-341, (Report of Suspected Dependent Adult/Elder Abuse), in addition to any
other reports, unless Adult Protective Services (A.P.S.) previously completed the form. The
form must be completed whether or not the facts support allegations of any crime.
The law provides that in cases of elder or dependent adult abuse, the reporting person, the
report, and the information contained therein, shall be kept confidential and be disclosed only
as specified by law (W.I. 15633 and 15633.5).
Deputies will notify the A.P.S. Elder Abuse Hotline (1-800-510-2020) of the Sheriffs
Department involvement as soon as practical, but no later than the end of shift. If the call was
originally cross-reported to law enforcement by the Hotline, on a SOC-341 form, or if an
A.P.S. worker is present, it is not necessary to cross-report.
W.I. 15630 mandates that in every case of a reported, suspected or actual abuse occurring in
a Long-Term care facility, State Mental Health Hospital or State Developmental Center
law enforcement shall also notify the Department of Justice (DOJ) Bureau of Medi-Cal Fraud,
as soon as practical.
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No more than $25,000 of Federal Asset Forfeiture funds will be distributed to Communitybased groups in a fiscal year, per the Guide to Equitable Sharing.
$10,000 maximum in a fiscal year per Community based group, unless directed by the
Sheriff.
Cash transfers are prohibited except to other law enforcement agencies. The Sheriff's
Department, "may directly purchase supplies, equipment, and/or services for eligible
community-based programs, or reimburse such programs for eligible expenditures with a
valid, itemized receipt."
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Being a 501 (c) (3) or (4) of the United States Revenue Code
6.21 AUTOMATION:
DEPARTMENTAL
SYSTEMS
This committee will submit recommendations directly to the Executive Management Team
(E.M.T.). All data processing equipment will be distributed in compliance with the master
automation plan or as determined by E.M.T. The Sheriff's system will be used for official
business and its electronic files are property of the Sheriff.
The following procedures relating to office automation must be followed:
Acquisition
The acquisition of all automation equipment and systems shall be made in accordance with
Departmental Policy and Procedure Section 6.68 relating to procurement of data processing
equipment.
Utilization
The utilization of all automation equipment and systems (including personally owned items)
attached to the Sheriff's network shall be authorized in accordance with this policy.
The electronic mail system is intended to be used for County business. Information
communicated through the electronic mail system shall conform to Department standards in
the same manner as any other business memorandum.
Employees are generally prohibited from reading and accessing peer and supervisory
employee's e-mail. In legitimate emergencies, third person access may be permitted with the
account holders written permission, by the Data Services Division. If permission cannot be
obtained, this can only be done with the written approval of the division/station/facility
commander.
The Sheriff retains the right to review electronic records pursuant to legitimate criminal or
administrative investigations.
The Data Services Division is permitted to enter an employee's account, when necessary, to
effect repairs or enable maintenance to the system. In all cases, the account owner shall be
notified of such access as soon as practical following the entry to the account. This does not
preclude the delay of notification pending the completion of an investigation.
Ownership of application software, developed as a work product, shall remain with the
Department and the County.
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6.23 RIDE-ALONG
PROGRAM
Responsibility for Management of Program
The station or substation commander shall be responsible for the management and continuance
of this program based upon guidelines contained in this policy. This responsibility may be
delegated to subordinate personnel at the commander's discretion to ensure timely and
coordinated implementation. A commander may temporarily suspend this program or limit the
number of participants at his/her discretion when such action is deemed necessary to facilitate
operational needs. The appropriate operations commander shall be notified of this action on a
timely basis.
Deputy Sheriff Participants
All Deputy Sheriff participants shall be in an on-duty capacity. No Deputy Sheriff may voluntarily
participate in this program during off-duty hours.
A Deputy Sheriff may participate by submitting a request to the station or substation commander.
The responsibility for approval of the request may be designated to a subordinate supervisor.
The request for a ride-along must be previously approved by the immediate supervisor of the
deputy who should consider the resultant value of the ride to the Department and the fatigue
factor of the ride-along deputy.
The approved request will be assigned to the appropriate shift sergeant, who is responsible for
assigning each participant to a patrol unit, which should be operated by a Training Officer (TO).
The TO should be responsible for the participant's patrol orientation, utilizing appropriate sections
of the TO manual for reference.
A Deputy Sheriff shall wear the appropriate station uniform of the day and be expected to ride a
full shift, unless prior arrangements have been made with the station or substation ride-along
coordinator and the participant.
Deputy Sheriff Detentions/Courts Participants
A Deputy Sheriff Detentions/Courts may voluntarily participate in this program during off-duty
hours by submitting a request to the station or substation commander. The responsibility for
approval of the request may be designated to a subordinate supervisor. The request for a
ride-along must be previously approved by the immediate supervisor of the Deputy Sheriff
Detentions/Courts. The approved request will be assigned to the appropriate shift sergeant.
SECTION 6 Operations_____________________________________________
A Deputy Sheriff Detentions/Courts shall wear appropriate civilian clothing and shall not handle
any firearm or drive the patrol vehicle other than in emergency situations when human life is in
imminent or grave danger. A Deputy Sheriff Detentions/Courts participant shall not be armed
during the ride-along, whether or not he/she possesses a valid CCW permit.
The exception to this rule may be a ride-along for Deputy Sheriff Detentions/Courts in the Det-2LE hiring process.
Deputy Sheriff Detentions/Courts in Det-2-LE Hiring Process
A Deputy Sheriff Detentions/Courts may (voluntarily) participate in the Det-2-LE ride-along
program while on-duty. The Det-2-LE ride-along will be armed during this ride-along with their
department issued firearm in a department approved holster. They will also wear their
department issued ballistic vest under civilian clothing and be issued an 800 MHz radio from the
ride-along patrol station. The Det-2-LE ride-along will carry and have readily available their
department identification and flat badge so they can identify themselves if needed. The attire
worn during the ride-along will not contain any law enforcement insignias or identifiers. The
detentions ride-along deputy will only draw their department issued firearm for the sole purpose of
self-defense, or defense of another, where the detentions ride-along deputy reasonably believes
that the use of deadly force is necessary to defend the deputy or someone else from the
imminent danger of suffering death or serious bodily injury.
Reserve Deputy, Explorer Deputy, Community Service Officer (CSO), Senior Volunteer,
and Chaplain Participants
The station or substation Reserve Liaison Sergeant, Explorer Advisor, CSO Supervisor, Senior
Volunteer Coordinator, and Chaplaincy Program Coordinator shall coordinate the scheduling of
participants with the station commander or designee.
A Reserve Deputy participant shall wear the appropriate station uniform of the day.
An Explorer deputy, CSO and senior volunteer participant shall wear the appropriate uniform.
Further, Explorer Deputy, CSO, senior volunteer, and chaplain participants shall not handle any
firearm during the ride-along tour or drive the patrol vehicle other than in emergency situations
when a human life is in imminent or grave danger.
Reserve, Explorer Deputy, CSO and senior volunteer, and chaplain participants need not be
assigned to a TO, but may be designated to any regularly assigned Deputy Sheriff.
Department Professional Staff Participants
Professional staff should include but not be limited to the following classifications:
Communications Center dispatchers, administrative assistants, and clerks who are currently
employed by this Department.
Professional staff may participate in the ride-along program during off-duty hours by submitting a
request to the station or substation commander. Responsibility for approval of this request may
be designated to a subordinate supervisor. A request for a ride-along must be previously
approved by the employee's immediate supervisor who shall consider the value to the person and
fatigue factor of the employee. Reasonable requests should be approved.
Professional staff need not be assigned to a TO, but may be assigned to ride with any Deputy
Sheriff on a regular shift.
Professional staff shall wear appropriate civilian clothing; he/she shall not be armed, handle any
firearm or drive the patrol vehicle other than in emergency situations when human life is in
imminent or grave danger.
SECTION 6 Operations_____________________________________________
The taking of photographs with the patrol vehicle, the deputy, or any other item depicting the
Sheriff's Department is prohibited.
Requests by the candidate for a visit to a specific location in order to be seen in a patrol
vehicle for political purposes is prohibited. Likewise, participation in groups or gatherings for
political purposes by either the candidate or the Deputy during the ride-along will not be
permitted.
The ride-along program is a good opportunity to indoctrinate and inform the candidate of the
problems we face and the crime and social problems that we encounter.
SECTION 6 Operations_____________________________________________
Male - suit or slacks and dress shirt with a sports coat or sweater as appropriate
SECTION 6 Operations_____________________________________________
A ride-along participant other than a Deputy Sheriff, or Reserve Deputy Sheriff, shall not enter a
private residence with the patrol deputy unless the occupant has been informed of the ride-along
participant's status and grants permission for such entry.
The shift sergeant may terminate a participant's ride-along if the sergeant deems such action
justified, based on the participant's attitude or actions.
In such an event, the shift sergeant shall submit a timely report to the station or substation
commander outlining the action taken and the justification for such action. (7-9-14)
SECTION 6 Operations_____________________________________________
"Criminal Justice Agency" means a public agency or component thereof which performs a
criminal justice activity as its principal function.
"Authorized Person or Agency" means any person or agency authorized by court order,
statute, or case law to receive criminal offender record information.
"Criminal Offender Record Information (CORI)" means records and data compiled by criminal
justice agencies for the purposes of identifying criminal offenders and of maintaining on each
offender a summary of arrests, pretrial proceedings, the nature and disposition of criminal
charge, sentencing, incarceration, rehabilitation, and release. Such information shall be
restricted to that which is recorded as the result of an arrest, detention, or other initiation of
criminal proceedings, or of any consequent proceedings related thereto. This includes local,
state and national records.
"Right to Know" means the right to obtain criminal offender record information pursuant to
court order, statute, or decisional law.
"Need to Know" means the necessity to obtain criminal offender record information, or any
computerized information, in order to execute official responsibilities.
"Official responsibilities" are those sanctioned by the Sheriff's Department pursuant to a
criminal or administrative investigation.
Facility Responsibilities
It is the responsibility of each Sheriff's Facility to:
Request mandated DOJ training for all new employees
SECTION 6 Operations_____________________________________________
Automated System
The receipt of information from the California Law Enforcement Telecommunications System
(CLETS) is restricted to law enforcement agencies pursuant to Government Code Section
15153, 15163, and 15165, and CLETS Policies and Procedures Section 1.4.7. These
sections restrict the CLETS network to use for official law enforcement purposes and the
official business of any public agency.
Restricted information from this system includes DMV, CJIS, NCIC, and all other files
accessed through CLETS.
SPOC
The responsibility for the technical security of all automated systems shall rest with the Security
Point of Contact (SPOC). The Sheriff's Department shall be furnished with regulations adopted
by the Data Services Division to show that the computerized system is secure from unauthorized
access, alteration, deletion or release.
Penalty
All authorized persons receiving Criminal Offender Record Information are reminded that
subsequent disclosure is restricted by Sections 11140-11144 of the California Penal Code.
502 PC
Section 502 of the California Penal Code makes it a felony to access any departmental
computer files for personal use, or subsequent release to unauthorized persons.
SECTION 6 Operations_____________________________________________
As a security precaution, the proper Sheriff's Department identification code must be given
when making telephone inquiries for computerized information.
When the identification code word is changed by the Sheriff's Department, notification will be
forwarded to all agencies that are authorized access to local record information and it is their
responsibility to disseminate to their personnel.
Information from CLETS may be faxed from one secure location to another secure location.
Both the agency faxing the information and the agency receiving the information are
responsible for its security. (08-31-12)
SECTION 6 Operations_____________________________________________
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SECTION 6 Operations_____________________________________________
Note: Items of property/evidence will not be permanently defaced by etching. Do not place
evidence labels directly on items of property and evidence.
Handling of Property/Evidence
Various types of property and evidence are handled in the following manner.
SECTION 6 Operations_____________________________________________
Found Property
If the finder wishes to claim the property, it will be so noted on the Property/Evidence report.
The finder will be advised the property may be claimed after 90 days if the owner cannot be
located per California Civil Code section 2080.3.
Bulky Property/Evidence
When large, bulky narcotics or physical property/evidence is impounded during normal
working hours the Property/Evidence Unit will be notified for transportation. After normal
working hours, the Communications Center should be contacted and the on-call
property/evidence person requested.
Safekeeping Property
When a person is taken into custody and his/her personal property is placed into evidence for
temporary safekeeping, a copy of the Safekeeping Notification and Release Form (EVID-7)
will be given to the person at the time of his/her arrest by the arresting deputy once the form
has been signed by the arrestee. The arresting deputy should always advise the arrestee of
the retention time limits associated with his/her property in accordance with California Civil
Code section 2080.10. If the arrestee refuses to sign the Safekeeping Notification and
Release Form the arresting deputy will note the reason. Attach the original Safekeeping
Notification and Release Form (EVID-7) to the property. Refer to Safekeeping Notification
and Release Form (EVID-7) for instructions.
NOTE: For weapons confiscations per 12028.5 follow procedures outlined in P&P Section
6.97. Do not use the Safekeeping Notification and Release Form (EVID-7).
Releasing Property/Evidence
The following procedures will be used to release property or evidence:
Court Order
SECTION 6 Operations_____________________________________________
Property will be released upon receipt of a Property Release Receipt (EVID-3) signed by the
assigned detective or Detective Sergeant.
NOTE: In accordance with California Penal Code Section 1536, a court order is required to
release or dispose of property/evidence seized pursuant to a search warrant.
Found Property
In the case of found property claimed by the owner, the Sheriff's Facility or the
Property/Evidence Manager or designee may authorize the release of the property to the
owner. If no owner claims the property, the Sheriff's Facility or the Property/Evidence
Manager may authorize the release of property to the finder under parameters set forth in the
Found Property procedures of this policy California Civil Code section 2080.3.
Court Evidence
It will be the responsibility of a subpoenaed deputy to arrange to obtain property/evidence for
court.
The subpoenaed deputy should notify the station evidence specialist in writing, listing the
case number, and date and time the property/evidence is needed. If sufficient time is not
available for the evidence specialist to obtain the property/evidence from the
Property/Evidence Unit, it will be the officer's responsibility to pick up the property/evidence
from the Property/Evidence Unit.
When property is turned over to the court, the officer will obtain an Evidence Transfer Receipt
(EVID-2) which will be given to the Facility evidence specialist in accordance with this
section.
SECTION 6 Operations_____________________________________________
Disposition of Property/Evidence
On a quarterly basis, all property/evidence should be reviewed by the assigned detective to
determine case disposition.
On an annual basis, the Property/Evidence Manager will send out requests for disposition to each
command for detective review. Once reviewed, the assigned detective will either forward a
disposition of property form or a retention form to the Property/Evidence Unit.
General guidelines for disposition are included in the Property/Evidence Units Policy and
Procedures Manual.
The Sheriff may retain property for departmental use when the property has value to the County.
Appropriate forms will be filed to transfer the property to the Departments inventory and assign
County numbers.
Pawnshops
Pending a criminal prosecution of the person who stole and/or pawned the property, the law
enforcement officer has two ways he/she may proceed; place a hold upon or seize the
property.
Placing a Hold
Business and Professions Code Section 21647(a) provides that a law enforcement officer,
upon developing probable cause to believe property may be stolen, "may" place a 90-day hold
upon the property. B&P Code Section 21647(d) extends the 90-day hold period, if necessary.
Whenever there are completing claims (i.e., between the theft victim and the pawnbroker), the
parties must seek to resolve the matter between themselves or submit the issue before a
judge.
Seizure
B&P Code Section 21647(b) authorizes a peace officer to seize the stolen property whenever
required as a part of a criminal investigation, whether or not a hold has already been placed
on it. When property is seized pursuant to Section 21647(b), a disposal of the property must
be done under the terms of Financial Code Section 21206.8. Under the terms of this section
stolen or embezzled property taken from a pawnbroker shall not be delivered to anyone else
claiming ownership until after the pawnbroker is given notice by the officer of the owner's
claim and the pawnbroker fails to make a claim on the property with 10 days of such
notification (Fin. Code Section 21206.8(b)). Note: PC Section 1413(b) gives the pawnbroker
15 days (from the date of receipt of the notice) to respond to a notice of the owner's claim to
the property.
SECTION 6 Operations_____________________________________________
Hearing
If the pawnbroker responds to the notice of the owners claim to the property, a hearing will
be held by the Sheriffs Property/Evidence Manager to determine ownership and subsequent
release of property.
Firearms
All firearms impounded by the Sheriffs Department will be forwarded to main evidence for
storage or disposition. These firearms will be entered into the Automated Firearms System (AFS)
in accordance with Penal Code Sections 11108 & 11108.3. The Property/Evidence Unit has the
responsibility of entering in crime, evidence, found and safekeeping firearms. The Sheriffs
Records Division has the responsibility of entering lost and stolen firearms.
Release of Firearms
Once the case detective has signed a Property Release Receipt (EVID-3) and the DOJ
process has been completed in accordance with Penal Code Section 12021.3, the firearm(s)
will be released by the Property/Evidence Unit staff.
Disposition of Firearms
All firearms acquired by this Department, from other police agencies or courts, which are
ready for disposition, will be either retained for Departmental use, or disposed of according to
state law.
SECTION 6 Operations_____________________________________________
Quality Control
Controlled substances may include, but are not limited to, narcotics, dangerous and
prescription drugs. Any items integral to the use or storage of controlled substances,
including drug implements, are known as drug paraphernalia.
Items of controlled substances are to be packaged separately from items of drug
paraphernalia. Controlled substances and paraphernalia are to be packaged in sealed,
SECTION 6 Operations_____________________________________________
Quantity Control
Narcotics and dangerous drug evidence in approximate quantities of 100 or less (capsules,
Pills) shall be counted as well as weighed. Counting should be performed in addition to, not
in lieu of, weighing.
Release System
SECTION 6 Operations_____________________________________________
Standard sexual assault kits and use instructions are provided by the Sheriff's Crime
Laboratory and shall be utilized for all sexual assault victim and suspect evidence collection.
All swabbings and slide smear preparations must be air dried after collection and prior to
packaging.
Whole blood and urine samples must be packaged separately from dried swabs, smears and
hair samples to facilitate laboratory handling.
Stained garments or bed clothes articles should be air dried and carefully packaged
separately in individual paper bags to prevent contamination and so as not to alter stain
locations (do not use plastic bags). If localized stains are noted on such items, a clean sheet
of paper may be placed over the stain(s) prior to packaging to prevent stain transfers.
Blood stained objects or dried physiological materials from each case shall be air dried in a
protected environment, individually packaged into paper bags or bundles, appropriately
marked for identification and submitted as a case with properly completed laboratory service
request forms. If the evidence to be submitted is incomplete or the appropriate standards are
unavailable at time of submission, the Property/Evidence Unit will accept the evidence for
protected storage for a period not to exceed seven (7) calendar days at which time, the
evidence will be returned to the submitting facility for correction.
Note: Occasionally perishable food items are collected for DNA testing. Under most
circumstances a photographic record will be submitted as evidence.
Firearm Safety
The person submitting any firearm (handgun, rifle or shotgun), into evidence shall be responsible
for rendering such firearm unloaded and safe prior to placing such firearm into the evidence
locker or delivering it to an evidence specialist. It is intended that the weapon be rendered safe in
a manner that makes its condition obvious and easy to check by others handling the weapon.
The following safety precautions shall be taken to ensure that firearms cannot be accidentally
discharged:
SECTION 6 Operations_____________________________________________
6.30 LABOR
MANAGEMENT DISPUTES
When information is received concerning an existing or impending labor-management dispute,
the Sheriff's Communications Center shall direct a deputy to the scene. The deputy should make
an effort to obtain the following information and report it to the Communications Center:
Name, address of union, union local number, affiliation and telephone number.
SECTION 6 Operations_____________________________________________
Nature of dispute.
Any additional factors which would aid in determining the number and type of law enforcement
personnel required.
The Communications Center shall transmit all information to the affected captain or station/facility
commander and the Criminal Intelligence Detail. If after hours, the affected captain or
station/facility commander will be notified. The affected captain or station/facility commander will
assess the information and make the decision on the need for additional notifications.
The captain or station/facility commander shall authorize any immediate assignment of personnel
as may be necessary to properly police the labor-management dispute.
When assistance is needed at the scene of a labor-management dispute, the field lieutenant or
patrol sergeant shall at their earliest convenience, radio or telephone the Communications Center
which shall promptly advise the affected captain or station/facility commander and the Criminal
Intelligence Detail of all such requests and current conditions.
The field lieutenant or patrol sergeant shall promptly prepare a report of all law enforcement
incidents and activities occurring at the scene of the labor-management dispute, and notify the
Communications Center at the completion of his/her tour of duty. (07-01-09)
(Reviewed 4-11-2011)
6.31 COMMUNITY
ORIENTED POLICING AND
PROBLEM SOLVING
Station/division commanders will be responsible for working with their staff, community and/or
other identified "stake holders", to develop the most effective strategies for collaborative efforts in
dealing with problems/issues of mutual interest.
Training
All law enforcement personnel should be familiar with the COPPS philosophy. Initial training
is provided through a combination of academy and/or field phase training.
Captains and lieutenants shall receive additional training, to be determined, in the unique
issues related to the leadership, management and evaluation of COPPS personnel and
functions.
COPPS team deputies, COPPS supervisors, Training Officers, and other personnel to be
determined by their respective station/division commanders, shall receive additional COPPS
training when it is available.
SECTION 6 Operations_____________________________________________
Station/division commanders, COPPS team deputies and Training Division personnel shall
work together to make relevant training available to appropriate community and outside
agency representatives.
Evaluation
SECTION 6 Operations_____________________________________________
Voluntary Evaluations
When a deputy responds to a call where a subjects actions do not constitute their being taken
into custody for a 72-hour hold evaluation, the deputy may provide transportation for the subject
to the Emergency Psychiatric Unit, (EPU), or any other designated facility for a voluntary
evaluation.
If this courtesy service is requested, the deputy transporting the subject for a voluntary evaluation
shall upon his arrival, secure all weapons before entering the facility.
The deputy shall escort the subject inside the facility and immediately notify the receiving clerk or
in-take personnel that the individual is requesting a voluntary evaluation. The subject can
discontinue the courtesy transportation at any time. The deputy may remain with the subject to
provide pertinent information to the physician or his designee regarding the issues leading up to
and including the request for a voluntary evaluation.
The deputy shall not complete an Application for 72-Hour Detention for Evaluation and Treatment
form unless a change in circumstances later warrants the 72-hour evaluation pursuant to 5150 of
the Welfare and Institutions Code.
Procedures for documenting the deputys initial call for service and/or actions taken by law
enforcement personnel will be in compliance with established log entry procedures.
Suicide Attempts
In every instance of an attempted suicide, an Application for 72-Hour Detention for Evaluation
and Treatment form shall be completed. If the individual is already transported to the hospital,
the 72-Hour Detention form shall be taken to the hospital and given to qualified medical staff.
Weapons Considerations
Per Welfare and Institutions Code 8102, whenever a person, who has been detained or
apprehended for examination of his or her mental condition is found to own, have in his or her
possession or under his or her control, any firearm, or any other deadly weapon, the firearm or
other deadly weapon shall be confiscated by any law enforcement agency or peace officer, who
shall retain custody of the firearm or other deadly weapon. The arresting deputy shall notify the
person of the procedure for the return of any firearm or other deadly weapon which has been
confiscated. Deputies must keep in mind current search and seizure considerations for
confiscating weapons. (09-10-10) (Reviewed 5-19-2014)
SECTION 6 Operations_____________________________________________
Establish a perimeter around the entire crime scene that is large enough to envelop and
protect all evidence. Establish security by posting perimeter guards, or by physical barriers
such as crime scene tape.
Identify all persons who entered the scene for later entry on an official witness list.
Identify suspects.
Detain suspects as appropriate.
SECTION 6 Operations_____________________________________________
Remain alert for spontaneous statements made by suspects. If statements are made, inform
investigators of such statements and thoroughly document all statements on an official report
form.
6.34 ESTABLISHING
TOWING SERVICES
Establishment of the Tow Rotation List
Tow service operators who wish to provide services for the Sheriff's Department will submit
accurately completed and signed tow service applications to the Sheriff's Traffic Coordinator, who
will review the applications and forward to the appropriate command.
Each Sheriff's command shall review the applications, inspect the tow yards and recommend,
to their respective Law Enforcement Operations Commanders, the selection of all tow
operators meeting the Permit Terms & Conditions to provide the needed tow services for that
area.
In order to obtain adequate tow services, station commanders may recommend the waiver of
elements of the tow service agreement which are not related to public safety. Such waivers
shall be documented with a brief justification in Exhibit "B" of the tow agreement. Approval of
all waivers shall rest with the affected Law Enforcement Operations Commander.
Upon approval of the selection or addition of tow operators, the station commander or
designee shall develop a rotation list of the tow operators authorized to provide service. The
SECTION 6 Operations_____________________________________________
Calls for towing services will be distributed among tow operators by dividing a thirty (30) day
period by the number of tow operators for the service area.
All requests for tow services by Sheriff's Department personnel shall be provided by calling
the tow operator taken in proper order from the established tow rotation list.
When a hazardous situation exists and it is not practical to honor a specific request, the nearest
available contracted tow service may be called.
Requests for specific tow companies or for services provided pursuant to memberships in clubs
or associations will be honored and not be considered tows subject to rotation.
Administration of the Tow Service Agreement
Administration of the tow service agreement shall be by the Sheriff's Traffic Coordinator who will
serve as the technical representative and liaison for tow operators and station commanders.
The station commander or designee shall be responsible for notifying the Sheriff's Traffic
Coordinator of violations of the tow service agreement and disciplinary action taken against a tow
operator.
The Traffic Coordinator will review and monitor disciplinary actions taken against tow operators
for department-wide consistency. The Traffic Coordinator will ensure the Communications Center
is advised of any change in a rotation status.
Nothing herein shall preclude the station commander from instituting direct action for cause .
Towing County Equipment
When County equipment is to be towed, the County garage will be called during normal business
hours. When the garage is closed, the tow company with the current contract for towing County
vehicles will be called. (10-30-98)
6.36 IMPOUNDED/STORED
VEHICLE REPORTING
Notification on vehicles impounded per Section 14602.6 C.V.C. shall be sent to the legal owner
by certified mail, return receipt requested. This requirement may be waived if the legal owner
was present at the impound and is aware of the vehicle's location.
The station or substation auto theft investigator, or designee, will be responsible for this
notification.
In cases where the legal or registered owner cannot be determined within 120 hours of the
storage, the station/substation auto theft detective will mail a report of the storage, as outlined
SECTION 6 Operations_____________________________________________
thereof. If the vehicle report concerns a stored, stolen, impounded, or recovered vehicle, the
reporting deputy shall as soon as practical, supply Records Division with sufficient information to
facilitate entry or removal of vehicle information into, or from, the Stolen Vehicle System (SVS),
and to send the necessary Notice of Locate and a follow-up administrative teletype to the
originating agency. This information shall include the following:
In the upper right corner of the ARJIS-11 Form, the reporting deputy will enter the Sheriff's
Department case number followed by the appropriate station letter designation indicating the area
of occurrence, not the area where the report was taken. It will not be necessary to indicate
whether the vehicle is in or out of SVS or whether the owner has been notified unless the
reporting deputy knows the information to be fact.
In all cases where a stolen or embezzled and/or impounded, stored, or recovered vehicle is called
in to Records Division, and a case number is given, a report must follow whether or not the
reporting deputy is later notified that the incident was unfounded or that the vehicle was
repossessed. The reporting deputy should make the appropriate notation on the report and
forward to Records Division so the case can be closed.
In all cases where a vehicle is stored or impounded, any occupants not placed in custody will fall
under the provisions of P&P 6.78 (Stranded Motorist Assistance). The reporting deputy will
confirm that they either need no assistance or will see them to a place of safety.
Records Division
When Records Division is notified by a deputy that a stolen vehicle report has been taken, or a
vehicle has been recovered, or impounded/stored, the person taking the call will be given
sufficient information to enter the vehicle into, or remove it from, SVS. All SVS entries shall be
made as soon as practical. A copy of the SVS entry shall be forwarded to the auto theft
investigator at the station where the report originated via County messenger mail.
In the case of a recovered outside agency stolen vehicle, Records Division shall immediately
send the Notice of Locate and a follow-up administrative teletype to the originating agency giving
additional details concerning the recovery. Copies of these messages shall be forwarded to the
SECTION 6 Operations_____________________________________________
In writing, by the deputy/investigator who will mail a "Notice of Stored Vehicle" to the vehicle
owner. The face of this form shall be boldly marked "Hold Released On" (Date). Vehicle
ready for pick up.
A copy of this form shall be forwarded to the auto theft investigator at the station responsible
for the location of the initial tow or impound.
By telephone, by the deputy/investigator, if possible. The phone notification will provide the
information which should be recorded as follows on the form: Phone Notification: yes (check
if yes). Attempted (check if attempted). Date (of notification or attempt)." (06-17-02)
SECTION 6 Operations_____________________________________________
SECTION 6 Operations_____________________________________________
6.38 SPECIAL
ENFORCEMENT DETAIL
(S.E.D.)
Services Provided
Chemical Agents: S.E.D. is responsible for the acquisition, distribution, and maintenance of all
chemical agents and related support systems as defined in P&P Section 6.66.
Crowd Control: Includes situations when gatherings of large groups of people are anticipated and
the potential for civil unrest exists.
Detention Facility Support: S.E.D. personnel are trained to quell jail disturbances and may be
requested to conduct large scale searches within detention facilities.
Investigative Support: Investigative support may be requested for a surveillance or stakeout
activity, a large scale crime scene evidence search, witness interviews and decoy or undercover
operations, as well as major case investigative assistance.
Patrol Support: Directed patrol is intended to enable patrol stations to maintain a normal level of
service while utilizing S.E.D. Deputies to focus upon specific crime problems.
Protection: Personal protection may be provided for dignitaries, witnesses, victims, or informants.
Tactical Assistance: Tactical assistance at critical incidents is provided when patrol personnel
are not adequately equipped or trained to apprehend an armed barricaded suspect.
Training: S.E.D. personnel will provide training pertaining to their designated areas of
responsibility and expertise.
Warrant Service: S.E.D. will be contacted to serve a warrant when execution of a warrant by
conventional law enforcement techniques would expose Deputies to extreme and unnecessary
danger. Situations requiring S.E.D. include any of the following:
The target is fortified to the point it would be difficult for investigators to enter safely.
Suspects are known or suspected of being armed.
Past criminal history of the suspects involves substantial violence and they are likely to resist.
Intelligence information indicates the likelihood of a violent confrontation.
A telephone request to the S.E.D. Office is the most practical and efficient manner for requesting
S.E.D. The person receiving the request will fill out PAT Form 44, and forward it to the S.E.D.
Lieutenant for approval.
In an emergency S.E.D. may be requested through the Communications Center Watch
Commander.
SECTION 6 Operations_____________________________________________
6.41 HANDLING
REPORTED CRIMES
OCCURRING AT COUNTY
ADULT INSTITUTIONS
Text deleted 04-30-01
6.42 DIPLOMATIC
IMMUNITY
Diplomatic Immunity
The Vienna Convention on Diplomatic Relations is incorporated in federal law by the Diplomatic
Relations Act of 1978 (P.L. 95-393). The Convention applies to Ambassadors, Ministers, Minister
Counselors, First Secretary, Second Secretary, Third Secretary, Attache' as well as members of
the staff of a foreign diplomatic mission, which includes the administrative, technical, and service
staffs of the embassies in the United States.
Diplomatic agents, and members of their families who are not nationals of the United States, have
full immunity from arrest, detention, or prosecution for any criminal offense unless such immunity
is expressly waived by the sending State. The above individuals also enjoy immunity from civil
process except in certain actions involving private activities outside their official functions. The
administrative and technical staff of a foreign mission, and members of their families who are not
nationals or permanent residents of the United States, have full immunity from arrest, detention or
prosecution for any criminal offense. Such employees enjoy immunity from civil process only for
those actions carried out in their official capacity. Family members of such employees are not
immune from civil jurisdiction.
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Members of the service staff of a foreign diplomatic mission, which includes drivers, messengers,
and security guards, enjoy immunity only for actions carried out in the course of their official
duties. Family members and private servants of such individuals have no immunity.
Associated with this personal diplomatic immunity is the inviolability enjoyed by the premises of
the mission of the sending State and their private residence.
Procedures for Handling a Diplomatic Official Involved, as a Suspect, in Any Crime
Incident
Diplomatic officials are immune from arrest for any violation of the law. However, Diplomatic
immunities vary depending on the status of the official. Therefore, the Consul Corp Deputy shall
be notified to respond and verify the official's immunity status and determine an appropriate
disposition. Advise the official to remain at the scene pending the arrival of the Consul Corp
Deputy. The investigating deputy(s) should use this time to conduct as much of the crime scene
investigation as circumstances permit. The investigating deputy(s) shall complete all related
reports (i.e. crime, traffic, arrest) and provide copies to the Consul Corps Deputy prior to the end
of shift. The Consul Corps Deputy shall forward a detailed memorandum of the incident to the
Office of the Sheriff, via chain of command, within 24 hours.
Traffic - D.U.I. Violations - Shall Not Arrest
See procedures for Consular Officials in this section.
Consular Officers
Consular Officers are Consul-Generals, Deputy Consul-Generals, Consuls, and Vice Consuls.
They are to be treated with due respect, and all appropriate steps are to be taken to prevent any
attack on their person, freedom or dignity. They are entitled to limited immunities as described
below.
SECTION 6 Operations_____________________________________________
Consular Premises
Consular premises, used exclusively for the work of the consular post, cannot be entered without
explicit permission of the head of the consular post or his designee or by the head of the
diplomatic mission. This permission may be assumed in the case of fire or other disaster
requiring prompt protective action.
Consular Archives, Documents, Records and Correspondence
The Consular archives and documents are inviolable at all times and wherever they may be. The
official correspondence of the consular post, which means all correspondence relating to the
consular post and its functions, is likewise inviolable.
Offenses Involving Family Members of a Consular Officer
Family members of a Consular Officer cannot claim immunity. However, consideration should be
given to the special nature of this type case. Family members shall be accorded appropriate
courtesy and respect.
A violation should be handled, when possible, through the seeking of a complaint. The individual
should be released once positive identification is made and relationship with the Consular Official
is verified. If the relative is a juvenile, circumstances permitting, the subject should be released to
the parent Consular Officer.
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Continuation of a Pursuit
A pursuit requires constant evaluation. Each deputy and supervisor involved in a pursuit shall
carefully and continuously consider the initiating factors in determining continuance of the pursuit.
Discontinuance of a Pursuit
Absolutes for discontinuing a pursuit:
Approaching the international border.
Directed to do so by a sworn supervisor.
The danger posed by continued pursuit, to the deputy, the suspect, or the community, is
greater than the value of apprehending the suspect(s).
Pursuits May Be Discontinued:
Anytime at the discretion of the initiating deputy.
Factors to consider in determining a pursuit should be discontinued are the same factors used
in pursuit initiation, plus:
Wrong side of divided highway against oncoming traffic.
Driving the wrong way on a divided highway presents a high degree of risk to the deputy,
other motorists, and the suspect. (generally prohibited);
Proximity to the pursued vehicle/location of the pursued vehicle is no longer known;
Identification of suspects is known; able to apprehend at a later time.
Presence of aerial support.
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Secondary Unit
Definition
The secondary unit is the unit responsible for backup and immediate cover for the primary
pursuit unit.
Responsibilities
The secondary unit, if not assigned, shall notify Communications immediately.
The secondary unit shall be prepared to take over primary responsibility for the pursuit if the
primary pursuit unit becomes disabled or if requested to do so by the primary pursuit unit.
The secondary unit involved in a pursuit, under most circumstances, should take over "calling
the pursuit."
Provide all changes to information about the pursuit, and any additional information available.
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All units that enter the pursuit shall notify Communications immediately.
Additional Units
Deputies in All Other Units Shall:
Stay out of the pursuit, unless specifically requested to join by either the primary pursuit unit or
supervisor. The pursuit supervisor must acknowledge the request and approve all additional
units;
Minimize radio transmissions on the frequency being used for the pursuit;
Supervisory Responsibilities
Upon notification of a pursuit in progress, the field supervisor and/or Communications Center
Lieutenant assumes the responsibility to monitor and take appropriate action for pursuit control.
Any sworn supervisor on duty, the field Lieutenant, the Communications Center Lieutenant or any
commanding officer has the authority to order a pursuit discontinued when, in their judgment, the
potential safety risks outweigh the need for apprehension.
The pursuit supervisor shall ensure that no more units than necessary are involved. The Primary
Pursuit Unit and the Secondary Unit are generally sufficient for the actual pursuit. Assisting units
may be added for safety and security, with the supervisors approval.
The pursuit supervisor shall consider the following in deciding to add units:
When more than two units are permitted to participate in a pursuit, the supervisor shall as soon
as reasonably possible, direct the additional units to discontinue the pursuit if no longer needed.
The supervisor shall make continual assessment during the progress of a pursuit. Factors to be
considered include weather, vehicle and pedestrian traffic levels, roadway and environmental
conditions, juvenile occupants in the suspect vehicle, the suspect has been identified to the point
that later apprehension can be accomplished, and pursuit speed considerations.
The supervisor shall ensure that affected allied agencies are notified of the pursuit and specific
assistance requested, including canine and air support.
The supervisor or designee shall, as necessary, contact pursuing deputies at the location of the
pursuit termination to provide on-scene supervision, coordination, and evaluation.
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The supervisor shall ensure vehicle pursuits are reported to the Sheriffs Traffic Coordinator on an
approved form PAT 15, for reporting to the Highway Patrol as mandated by Section 14602.1 of
the California Vehicle code. Each pursuit shall be evaluated for compliance with all codes and
policies and appropriate action initiated.
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Aircraft Assistance
Units involved in pursuits should request air support assistance.
Aircraft can provide valuable information to ground units concerning upcoming traffic congestion,
hazards, or other factors which might endanger the safety of the deputy(s) or the public.
Once the pursued vehicle is overtaken by a law enforcement aircraft, the aircraft becomes an
assisting unit responsible for broadcasting ongoing radio updates on the route of travel.
Once the aircraft is in position, the supervisor, in the interest of safety, shall evaluate the tactical
involvement of ground units in the pursuit. Consideration should be given to discontinuing the
ground pursuit and having the aircraft conduct aerial surveillance of the suspect vehicle for later
apprehension.
Pursuits Approaching the International Border
Under no circumstances will pursuing units cross the international border.
Pursuits should be discontinued upon passing the last U.S. freeway exit.
In those pursuits where the fleeing vehicle is wanted for violent and/or atrocious felonies, involved
agencies shall use the pre-agreed upon tactics as a basis for apprehension when the pursued
vehicle reaches the international border.
In order to give warning to Mexican authorities and to provide them an increased degree of
safety, the Border Patrol, US Customs and the San Diego Police Department will be advised by
dispatch of any pursuit heading southbound south of Interstate 8. They, in turn, will advise the
Mexican authorities.
This shall occur whether or not the pursuit is discontinued. Every effort should be made to
update the Border Patrol, Customs and the San Diego Police Department when a pursuit is
terminated prior to the International Border.
Use of Firearms
Shooting at a motor vehicle for the purpose of disabling that vehicle is prohibited.
Shooting at or from a moving vehicle is prohibited, except when immediately necessary to protect
persons from death or serious bodily injury. Shooting at or from moving vehicles is ineffective
and extremely hazardous. Deputies must consider not only their own safety but the safety of
fellow deputies and the public. Tactical considerations and decisions for real and or potential
threat of the vehicle should be assessed. (Refer to P&P 8.1 Use of Firearms/Deadly Force)
Forcible Stops
A forcible stop is one in which a vehicle or other object is used to physically stop or otherwise
alter the course of another vehicle's movement. These tactics include ramming of vehicles,
box-ins, channelization, barricades, or placing of objects in the path of the vehicle, and may be
considered a force likely to result in death or great bodily harm depending on the totality of the
circumstances. The Precision Immobilization Technique or PIT is not an authorized technique
and shall not be utilized. (Refer to P&P 6.104 - Controlled Tire Deflation Device Deployment.)
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The primary pursuit unit, or pursuit supervisor, should specify if assistance is needed and the
type of assistance requested.
The allied agency(ies) will assist the initiating agency only by specific request and will provide
only the specific services requested.
On all requests for assistance or transfer, the agency receiving the request shall identify the
supervisor accepting or declining the request.
Communications
Communication operators should clarify any requests for assistance with the requesting
agency and obtain pertinent information as previously listed.
Communications shall notify a sworn supervisor of the request and receive direction for the
degree of involvement provided to the requesting agency.
If officers respond to these types of requests, the deputy shall immediately notify
Communications and the supervisor.
During pursuits involving allied agencies, Communication Centers shall provide coordination
between pursuing units and allied agencies including:
Continuously monitor progress of the pursuit, transmitting pertinent information and updates;
Coordinate radio communication on the appropriate mutual aid frequency;
Relay information via telephone if radio communications from car to car fail.
Procedures
Units shall not join in an active pursuit unless specifically requested and then only with the
approval of a supervisor or as authorized by communications.
Once a pursuit has been initiated, the initiating agency will generally retain jurisdiction and
control of the pursuit, even when the pursuit enters another jurisdiction.
When entering another law enforcement jurisdiction (including military installation), the pursuit
shall be discontinued immediately when a supervisor of that agency recognizes a condition
that constitutes an immediate and life threatening danger to the officers or public and
recommends discontinuance.
The California Highway Patrol (CHP), may respond to a specific request for assistance on
pursuits conducted on the freeway system. Once in place, the CHP will assume control of
the pursuit until they relinquish it. When CHP has control of the pursuit, all other units not
needed will discontinue their involvement.
When entering another agency's jurisdiction, the primary pursuit unit or the pursuit supervisor
should determine if the allied agency should be requested to assume the pursuit.
An allied agency which accepts responsibility for the pursuit, may elect to proceed with or
discontinue the pursuit.
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The officer with initial probable cause and/or that officer's supervisor should trail the pursuit at
a reduced speed.
Transfer
There is no legal requirement for an agency to assume a pursuit. A supervisor may determine
it is in the best interest of public safety and/or the agency to refuse acceptance. Once
responsibility is assumed, the pursuit may be discontinued by the assuming agency at any
time
The supervisor of the assuming agency should notify the initiating agency in the most
expedient fashion that control has been assumed.
An agency accepting transfer and assuming the primary pursuit unit position, should have
sufficient resources to control the pursuit.
End of Pursuit
Prisoner Processing
In the absence of any other agreement, the suspect(s) from the pursuit shall be turned over to
the custody of the agency which has the most significant charges.
Absent more significant charges by another agency, custody and booking of the suspect(s)
shall be the responsibility of the agency initiating the pursuit.
The agency assuming custody shall be responsible for processing, booking, and all related
reports.
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All pursuits are subject to review by the Critical Incident Review Board.
The Traffic Coordinator will forward reports to the California Highway Patrol and maintain pursuit
statistics. The Division of Inspectional Services will continue to issue a monthly report
documenting Department pursuit activity.
Vehicle Pursuit Training
The Training Division is responsible for developing and administering basic and advanced
courses in defensive driving, pursuit driving and forcible intervention tactics.
The Training Division will develop a comprehensive academy, in-service and remedial training
plan that will focus on increasing driver safety and competence as well as limiting pursuit risk
factors.
The Training Division will annually review, evaluate and revise this training plan, and forward to
the Assistant Sheriff, Law Enforcement Services Bureau for approval.
COUNTYWIDE PURSUIT POLICY EVALUATION COMMITTEE
A. Representation - Each participating agency will identify or select a representative from their
agency to participate as a committee member to evaluate the policy.
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B. Annual Evaluation An annual evaluation will take place no later than July 30 or as needed.
In addition to the annual review, the hosting agency for the following year will be established.
C. The head of any participating agency may request the evaluation committee to convene at any
time after a pursuit to evaluate the policy effectiveness. (07-01-09)
6.46 GUARDING
HOSPITALIZED INMATES
New Arrests
When an arrested person is admitted into the hospital the arresting agency is responsible for
providing for the security of the person. Pre-arraignment hospitalized prisoners will not be booked
in absentia. It is the responsibility of the arresting agency to arrange for the arraignment of their
hospitalized prisoner and to provide security until the arraignment is conducted. Once arraigned
and committed to the custody of the Sheriff, the appropriate booking facility will book the prisoner
in absentia and assume necessary guarding responsibilities.
For those pre-arraignment hospitalized prisoners arrested by a Sheriffs Deputy, the Detention
Services Bureau will assume the guarding responsibilities at the hospital but the prisoner will not
be booked until after arraignment. It will be the Law Enforcement Services Bureaus responsibility
to arrange for the arraignment. Once arraigned and committed to the custody of the Sheriff, the
appropriate booking facility will book the prisoner in absentia and assume the necessary guarding
responsibilities.
Inmates in Custody
The transporting deputy will notify the Watch Commander at the inmates housing facility of the
admission to the hospital. The Watch Commander will arrange for the appropriate level of staff
required to guard the inmate. It is the responsibility of the housing facility to provide staff to guard
the inmate while in the hospital. The Watch Commander will notify the San Diego Central Jail
Watch Commander or Processing Sergeant to ensure the inmate is added to the hospital log.
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Deputies shall not utilize immigration officials for the sole purpose of determining the person's
immigration status.
During the course of any detention where a language comprehension issue exists, deputies
must first exhaust all available Department translation/language resources before seeking the
translation/language assistance of any other agencies. Resources include:
o
o
o
During the course of any detention, if a deputy has no other viable options other than a
request for a Representative from the Department of Homeland Security (Border Patrol), this
request shall be made through the Watch Commander at the Sheriff's Communication Center.
1.
Detentions Only
o
o
o
2.
Arrests
Whenever an arrest of an illegal entrant into this county is made, it shall be made in
accordance with the law and Department Policy/Procedure as set forth below:
A peace officer in California may make a lawful arrest whenever any of the
following circumstances occur: (1) a public offense is committed in the officer's
presence; (2) a person has committed a felony; or (3) probable cause exists to
suspect a person has committed a felony, whether or not a felony has, in fact,
been committed (reference Penal Code 836).
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Section 1326(a) of Title 8 of the United States Code provides that, "any alien
whohas been denied admission, excluded, deported, or removed or has
departed the United States while an order of exclusion, deportation or removal is
outstanding, and thereafterenters, attempts to enter, or is at any time found in
the United Statesis guilty of a Felony."
Based on the statutory definition above, Deputies may affect an arrest for a
felony immigration law violation if the Deputy, has probable cause to believe that
a person has been previously denied admission, excluded, or deported and is
now in the United States illegally, thus committing a felony.
3.
Jails
The responsibility for determining the immigration status of inmates in County jail facilities
belongs with U.S. Immigration and Customs Enforcement (ICE). However, in order to
enhance the ongoing joint efforts by the Department and ICE to identify criminal aliens in the
jail system and process them for deportation, the following process will occur:
Every individual booked into a Sheriff's Department jail facility will have their
fingerprints checked in the U.S. Department of Homeland Security's biometric system
for any immigration record.
If the fingerprints match those of someone in DHS's biometric system, ICE will be
automatically notified. ICE will then be responsible for evaluating each case to
determine the individual's immigration status and take appropriate enforcement
action.
This policy is not intended to limit any of the current and ongoing successful collaborative efforts of the
Sheriff's specialized task forces to include but not limited to:
The collaboration and coordination of all of these entities is important to our overall information led
policing efforts targeting the criminal element who threaten the safety and security in our communities
regardless of their country of origin. (11-13-13)
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6.49 PUBLIC
REGISTRATION OF
CONCEALED FIREARMS
The Sheriff encourages the public to voluntarily register their concealable firearms. License
Division staff will mail the state notice of voluntary firearm registration form to callers with
instructions to submit the completed registration directly to:
Department of Justice
Firearms Program
ATTN: Voluntary Registration Unit
P.O. Box 820200
Sacramento, CA 94203-0200
(10-30-98) (Reviewed 4-11-2011)
6.50 MILITARY
PERSONNEL
APPREHENSION
Deputies have no federal statutory authority for the apprehension of an individual who is A.W.O.L.
The need for a deputy's presence in the apprehension of an A.W.O.L. individual would be justified
upon valid information from the requesting authority indicating that resistance on the part of the
A.W.O.L person is expected. The deputy should remain in the vicinity of his/her vehicle at the
scene and take appropriate action when circumstances of a criminal violation occur.
U.A. and A.W.O.L. (Defined)
Unauthorized Absence" (U.A.) and "Absent without leave" (A.W.O.L.) of military personnel from
their command is classified as an "administrative procedure." Therefore, the authority granted to
civil law enforcement under Article 9 of the Uniform Code of Military Justice, for the apprehension
of military persons classified as such, is not applicable. A.W.O.L. gives law enforcement no
authority for apprehension or detention. Absent a criminal violation, deputies cannot arrest for
this charge.
Military Deserter (Defined)
After 30 days military authorities can classify A.W.O.L personnel as a deserter. At this time,
appropriate military authorities are required to fill out appropriate forms in request for an arrest
warrant. The warrant will be entered into NCIC and when personnel are contacted with an active
warrant, normal arrest procedures can be followed. The Department of Defense (DOD) does not
need to be notified by field personnel in this case. When Sheriffs dispatch verifies the warrant,
DOD will be notified and the process will begin for the subject to be picked up at the jail by
military authorities.
Upon valid information that a subject is a deserter and not in NCIC, an arrest can be made by law
enforcement only when the actual DOD warrant is in hand. (10-01-08) (Reviewed 4-11-2011)
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6.51 CONCEALABLE
WEAPONS LICENSE
PROVISION
All inquiries received by Sheriffs personnel, regarding concealed weapons permits, shall be
referred to the License Division.
Note: The balance of P&P 6.51 has been deleted.
6.52 WARRANTS OF
ARREST
When any Deputy Sheriff obtains an arrest warrant from a San Diego County Court, the following
procedure will apply:
Unless an immediate arrest is to be made, the warrant, along with the complete physical
description, our case number, and the subject's address, will be forwarded to the Warrants
Division so that a case will be made, indexed, and the proper "stops" filed with CLETS or NCIC.
A deputy may make the arrest with knowledge that a confirmed warrant exists. Deputies may be
given a copy of the CRT computer printout containing the warrant information. This printout is not
a valid abstract.
The deputy must not confirm the warrant (by having the warrant pulled) until he/she determines
the following:
The subject can be booked into the County Jail. The jail will only accept certain misdemeanor
warrant charges such as domestic violence and 290 PC. The jails watch commanders have
the current list of acceptable charges.
The subject can be taken directly to the court of jurisdiction. The Warrant Division Court
Services Bureau can advise if the court is in session and will accept a person arrested on a
local warrant.
As an alternative, the deputy may obtain from the Warrants Division a CRT abstract of the
warrant. This working abstract will be valid for the period of time specified on its face, usually
three days. Upon its expiration, this abstract will be returned to the Warrants Division.
UNDER NO CIRCUMSTANCES will members of this Department photocopy, scan in or, through
any process, create a duplicate or store electronically (including NetRMS) any original warrant of
arrest or booking abstract. To do so would create the possibility that, after one warrant had been
served or recalled, the person could be arrested on the duplicate by mistake.
The ONLY exception to the above rule will be in the case of warrants involving extradition or the
filing of Unlawful Flight charges. In these cases, and under controlled conditions, the Fugitive
Unit may have copies made for the governmental agencies requiring them. (09-29-11)
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6.54 CLAIMS
PROCEDURES
Any person wanting to file a claim against the Sheriff's Department shall be referred to the Clerk
of the Board of Supervisors.
If a person is trying to locate property which may be in the custody of the Sheriff's Department,
employees should make every attempt to assist in retrieving said property.
If a person is also claiming physical abuse and/or injury by a member of this Department, they
should also be referred to Internal Affairs.
All claims made against the Sheriff's Department will be forwarded to the Division of Inspectional
Services by the County Claims Division for review. The Division of Inspectional Services will:
Log and track every claim.
Contact Internal Affairs to determine if the incident is already the subject of an Internal Affairs
investigation.
If the claim is the subject of an open investigation, County Claims will be advised of a potential
delay.
If the claim is the subject of a closed investigation, the Division of Inspectional Services
Executive Manager will review the investigation and determine if further investigation is
warranted. The Division of Inspectional Services Executive Manager will assign cases for
investigation as appropriate.
After a claim has been thoroughly investigated, all reports, including the evidence checklists, will
be forwarded via the chain of command, to the bureau commander for review.
After review, the bureau commander will forward all reports to the Executive Manager of the
Division of Inspectional Services.
A claims management log and file will be maintained in Division of Inspectional Services.
(04-02-14)
6.55 PROTECTIVE
ORDERS
There are a variety of court issued protective orders that relate to a variety of situations. Penal
Code Section 13710 requires law enforcement agencies to maintain a record of all orders issued
as a result of domestic violence incidents.
Temporary Restraining Orders
Violation of a restraining order is a misdemeanor under 273.6 or 166 P.C. An arrest shall be
made when there is reasonable cause to believe the subject of the restraining order has
violated the order and any one of the following conditions is met:
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Request the victim to produce a copy of the order. Verify, through inquiry or Records that the
suspect is under the court's jurisdiction, or,
Verify, through inquiry or Records that a stay away order has been issued against the suspect.
Confirming Information
All court issued protective orders will be kept on file at Records and entered into the
want/warrant computer system.
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6.56 INTRA
DEPARTMENTAL
OPERATIONS: COMMAND
PROTOCOL
The commander of the Sheriff's station or detention facility whose area includes the scene; will be
the Incident Commander. If the station/facility commander is not on scene, the highest ranking
person will be the Incident Commander pending the arrival of the station or facility commander.
The person designated Incident Commander will have overall responsibility for the outcome of the
operation. Station and facility commanders will not delegate this responsibility unless extreme
and exigent circumstances exist. The Incident Commander is in tactical command of the
operation. Should the Department Operations Center (DOC) be activated, it will provide material
and personnel support only; the DOC will not give tactical direction.
The Incident Commander shall designate subordinates to fill the necessary Incident Command
System positions. The first should be the operations officer who will be responsible for directing
tactical operations.
The operations officer may assign specialty subunits not normally under his/her direct command,
e.g., Homicide Detail, Sheriff's Tactical Units, ASTREA, etc., to undertake portions of the
operation (a mission). Although the operations officer may assign a mission to a specialty
subunit, he/she may not direct the performance of the subunit or dictate methods to accomplish
the mission to the subunit's supervisor.
The operations officer retains the discretion to review with the subunit's supervisor and to
approve the proposed method(s) by which the specialty subunit will accomplish the mission. If
the methods are unacceptable and a compromise is not possible, the affected subunit must be
relieved of the assignment by the operations officer who retains responsibility for the subordinate
goal. The operations officer may contact and discuss with the superior officer of the subunit's
supervisor any disputes over means.
When utilizing specialized subunits, the operations officer should strive, to the extent possible, to
support the subunit with manpower and resources sufficient to attain the subunit's objective.
(09-15-98) (Reviewed 4-11-2011)
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Communications Center
Dispatch all Missing Persons calls regardless of jurisdiction.
Missing Persons reports can be taken over the phone by Communications Center deputies,
except those missing and considered "At Risk."
If a subject's name is queried and the subject shows as missing, the Communications Center
will confirm with reporting agency.
When a patrol deputy receives a citizen contact regarding a missing person or a located
missing person, the Communications Center will initiate a CAD number and handle as a
regular call.
Amber Alerts:
When a Patrol supervisor from the SDSO requests a statewide Amber Alert, the
Communications Center will notify the California Highway Patrol, the agency authorized to
initiate such alerts, and request their assistance. Under no circumstances will an Amber Alert
be requested from the C.H.P. without the affected area Captains notification.
Patrol
The patrol deputy shall contact the reporting party and make an assessment of the most
reasonable steps to be taken to locate the person and initiate a missing person's report.
Until a missing person case is classified, patrol responses should be handled as if the missing
person is "at risk."
Special Circumstances:
If the missing person is under 16 years of age, or there is evidence that the person is "at risk,"
the deputy shall without delay contact the Records and ID Division to broadcast a BOL (999)
to all law enforcement agencies and CHP Offices in the county. If the person reported
missing is under 21 years of age, or if there is evidence that the person is at risk, the Records
Division receiving the report shall, within 2 hours after receipt of the report, transmit the report
to the Department of Justice for inclusion in the Violent Crime Information Center and the
National Crime Information Center databases (CA Penal Code 14211(e)). US Department of
Justice (800-843-5678).The 2 hour time starts from the time CAD incident was entered. If the
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The Patrol supervisor will determine that the circumstances surrounding the report of a
missing child meet the criteria for activation.
2.
The Communications Center Watch Commander shall be notified of the requested alert
activation. If a statewide alert is deemed necessary, the affected area Captain shall be
notified of the AMBER Alert activation by the Communications Center.
3.
The Patrol Supervisor will prepare a brief (less than 2 minute) announcement that will
be transmitted to the Communications Center Watch Commander via fax or e-mail. The
announcement should include the following information:
4.
The Patrol supervisor will telephone the Communications Center Watch Commander at
(858) 565-5025 and request to activate an AMBER alert. When an AMBER Alert is
requested, the Communication Center shall notify the affected area Captain.
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When the missing person is under 16 years of age or "at risk," a 999 message to all law
enforcement agencies and CHP Offices in the County will be generated by Sheriff's Records.
If the person reported missing is under 21 years of age, or if there is evidence that the person
is at risk, Records will transmit the report to the Department of Justice for the inclusion in the
Violent Crime Information Center and the National Crime Information Center databases. This
entry should be made within 2 hours from the time the CAD incident was entered. If the
request for a report was made by a citizen contact absent a CAD incident, the 2 hour time
limit commences at the time of contact.
Area Investigations
Area detectives are responsible for the first 10 days of missing adult cases; such cases then
revert to the Homicide Detail. Area Juvenile Detectives are responsible for follow-up
management on all runaway juveniles and initial investigations into unknown missing or abducted
juveniles. (See Sheriffs form INV-12). When the initial investigation indicates that the juvenile is
involuntarily missing, or it is believed that an abduction has occurred and the child is in imminent
danger of serious bodily injury or death, the Homicide Detail shall be notified via the
Communications Center by the Area Juvenile Detective that is handling the initial investigation.
The Homicide Detail will then assume responsibility for the investigation.
Notifications will be made by the Area Detective assigned to juvenile investigations in
accordance with 14200 P.C., et. seq.
Homicide
As outlined in Section 6.61 of P&P, the Homicide Detail is responsible for the follow-up
management of all assigned involuntary adult missing person cases and missing juvenile cases
that appear to be abduction related. Detectives assigned to the Homicide Detail shall conduct an
appropriate follow-up investigation based upon the totality of the information available.
Cases of missing juveniles and juvenile abduction are initially managed by the Area Juvenile
Detective. When initial leads have shown that the case is most likely abduction related, case
follow-up will become the responsibility of the Homicide Detail.
If the investigation leads to a located juvenile, the case will revert back to the appropriate
investigative unit: Child Abuse, Area Juvenile Detective, or assigned unit, etc.
Definitions:
Missing Children
Voluntary Missing - This category includes those children who have run away from home as well
as children who have been rejected by their families. These cases normally do not meet
Homicide criteria.
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Records Division
After receiving the faxed copy of the report the personnel of the Records Division shall:
Amend the computer "Criminal History" (RI02) data to display the existence of the escape
report.
Make any appropriate notations in the ARJIS computer system.
Transportation Unit
If the escape took place from a transportation unit and the unit has other prisoners, the unit will
transport the other inmates to a secure place as soon as possible and will not be used for the
search. After the inmates have been secured, they are to be interviewed for information
regarding the escape. The inmates should be kept separate from the other inmates until the
investigator has been given the opportunity to interview and obtain their separate versions.
Sheriff's Facility - Failure of Work Furlough Inmates to Return from Work or Other
Furlough
Whenever a work furlough inmate fails to return to the assigned facility at the required hour, the
supervisor and/or facility commander will be notified. The employer or the last person known to
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Probation Department, Adult Institutions - Escape from Detention Facility Located in Rural
Area of the County
Whenever an escape occurs from an Adult Institutions (Honor Camp) facility located in a remote
part of the county, the appropriate patrol or resident deputy unit will be dispatched to initiate a
preliminary investigation and to obtain the information necessary for submission of any required
crime report follow-up. If the Communications Center staffing allows for telephonic crime report
taking, the report will be taken by this means and no field deputy needs to be dispatched.
Once the report is completed, either by the field or Communications Center deputy, a radio
broadcast; "BOL" will be prepared and dispatched by the Communications Center. It will also be
necessary for the report taker to have the Communications Center prepare and transmit a
county-wide and/or regional teletype message. The C.L.E.T.S. entry will be made by the
Detentions Investigations Unit.
Adult authority personnel of the facility will prepare such reports as are required by their
department and submit them within the mandated 24-hour period, with any evidentiary
documents from their files as may be required for the submission of a criminal complaint, to the
office of the Probation Department, Adult Services, Custody Unit Supervisor.
The supervisor will have the documents assembled and will prepare a "Statement of Case"
packet for submission to the Office of the District Attorney as required when filing a case
complaint. The packet will then be made available to the Fugitive/Detentions Investigations Unit
who will contact the appropriate office of the District Attorney and complete the process of
obtaining the warrant.
Probation Department, Adult Authority - Escape from Work Furlough Center or from
Facility Located Within an Incorporated City Not Serviced by the Sheriff's Department
Whenever an escape occurs from an Adult Authority Facility located within an incorporated city, in
addition to initiating their standard operating procedures, the Communications Center will
dispatch an investigator from the Fugitive/Detentions Investigations Unit to conduct the
appropriate steps of the investigation.
Adult authority personnel will prepare and deliver to the investigator all necessary reports and
documents via the same procedure as specified for escape cases that occurred at a remote
facility.
The investigator shall be responsible for completing the process of filing the complaint and
obtaining the warrant of arrest.
Inmate Property
Following an escape, all property belonging to the inmate will be collected and stored at the
facility from which the inmate has escaped. Money will be left on the books at this time, with the
booking remaining open.
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6.59 NOTIFICATION OF A
MODIFICATION OF
CHARGES
To make a change in the booking charge(s) of an inmate, notification shall be made, in writing, on
Sheriff's Form SO-24. The "Change of Charge" form must be delivered to the detention facility
that has physical custody of the inmate. When it is necessary a computer (SUN message)
system or fax communication with the Detention Processing Supervisor will be utilized.
When the station initiating the modification does not have access to a computer terminal, a FAX
may be directed to any Sheriff's detention facility. The deputy requesting the modification of
charge shall adhere to the following procedure:
Contact the Facility Watch Commander or Detention Processing Supervisor.
Request the modification of charge by stating your name, work assignment (Fallbrook, South
Bay, Ramona, etc.), and your ARJIS identification number. The detention facility staff shall
maintain a master file of all employee ARJIS identification numbers.
After verification of the ARJIS identification number, the Detention Facility Watch Commander or
Detention Processing Supervisor shall initiate the SO-24 Form (including the requesting station's
information).
Upon receipt, the detention facility professional staff shall process the modifications requested.
The original of this form shall be retained in the inmate's booking jacket.
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6.60 POST-SEIZURE
HEARINGS
The vehicle storage hearing is to be an informal process to determine whether or not a vehicle
has been stored lawfully. Therefore, the hearing need not follow technical rules relating to
evidence and witnesses. Any relevant evidence shall be admitted.
Hearings
The Hearing Officer's role is not that of an adversary but rather that of a mediator. The individual
conducting the hearing is sitting as an impartial representative of the Department and will
normally be a Lieutenant. In areas that have a Lieutenant as a commander, the Hearing Officer
may be a Sergeant.
Hearings should be held in a comfortable setting, free from interruption. Hearings via telephone
are acceptable upon agreement between vehicle owner and hearing officer. Personnel who store
a vehicle need not be present as all the information necessary to conduct the hearing should be
on the storage report.
Although the hearing is to be informal, it must be conducted in a professional, business-like
manner. The post seizure hearing, vehicle storage hearing report and notice of disposition
(vehicle) will be utilized to record the hearing.
Upon the conclusion of the hearing, a determination or finding shall be made. The vehicle owner
shall be advised of the decision utilizing the notice of disposition form. The Hearing Officer
conducting the hearing can only make a determination or finding based on fact; not on law. In
cases where the validity of a law is concerned, the Hearing Officer shall consider the law valid.
The Hearing Officer is limited to two findings:
The Sheriffs Department had reasonable grounds to store the vehicle.
Sheriffs Department did not have reasonable grounds to store the vehicle.
Where the Sheriffs Department had reasonable grounds to store the vehicle, the owner has the
following options:
Pay the towing and storage fees and retrieve the vehicle.
Allow the vehicle to be sold to satisfy the lien per Section 22851 VC.
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If the owner disputes the findings, he/she may file a claim with the County for fees
associated with the towing and storage. The owner must mitigate any damages and
charges related to the towing and storage. Pursuant to Sheriffs Policy and Procedures
Section 6.54, any person wanting to file a claim against the Sheriffs Department shall be
referred to the Office of County Counsel, Claims Division, 1600 Pacific Highway, Room
355, San Diego, CA 92101 phone (619) 531-4899 or the Clerk of the Board of Supervisors,
Room 306, County Administration Center, 1600 Pacific Highway, ph: (619) 531-5405. The
owner should not rely on the claims process which may take up to 45 days for completion
to satisfy the tow and storage fees.
Where the Sheriffs Department did not have reasonable grounds to store the vehicle, the
following procedures are to be followed:
If the vehicle has not been released:
The vehicle must be released immediately.
The Towing Company will invoice the Sheriffs Station responsible for towing the vehicle
and include the total cost of towing and storage for that vehicle.
The Station will process the invoice in the most time efficient manner, either with the PCard, or general claim depending on the amount due and purchasing guidelines. The
station will not refer this to County Counsel as a claim.
If the vehicle has been released:
If the vehicle had previously been stored and has subsequently been released to the owner upon
payment of the towing and storage fees, the vehicle owner will file a claim with County Counsel to
determine if reimbursement is appropriate.
Review
The original copy of the vehicle storage hearing record and the notice of disposition shall be
reviewed by the Station Commander. After signatures to the document have been made, the
document will be scanned into the NetRMS report. The original document with any evidentiary
bills or documents will be sent to the Traffic Coordinator within five days of the hearing. No paper
copies will be retained by the station.
The Traffic Coordinator shall, after reviewing the report, scan it into the Post Seizure file and
retain the electronic version of it for one year. (04-24-08)
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Necessary after hours notification should be made to the on-call Homicide Detail Sergeant
through the Communications Center.
Reports of death, determined to be non-criminal in nature, may be routinely forwarded to the
Homicide Detail without special notification.
Although the Homicide Detail is responsible for the investigation of the above cases, not every
instance will require the on-scene presence of a Homicide Investigator.
When doubt exists as to the necessity of calling out a Homicide Investigator, involved personnel
should immediately contact the on-call Homicide Detail supervisor to discuss the situation.
(04-24-15)
6.62 INFORMANT
GUIDELINES
Guidelines
Informants are assets of the Sheriff's Department, not a specific deputy. At its discretion, Sheriff's
Department management may reassign an informant to the control of another Sheriff's Deputy or
another office.
Deputy/informant contacts will be of a strictly professional nature. Extrinsic social or business
contacts are expressly prohibited.
Contacts with an informant will be such that his/her knowledge of Sheriff's Department facilities,
operations, activities, and personnel is kept to the minimum necessary to his/her successful
utilization.
Two deputies (or a deputy and an officer of another agency) will be present at all contacts with
the informant.
All significant contacts with the informant, and all information obtained at these contacts, will be
documented in writing.
An informant (or source of information) shall be advised at the outset that:
He/she shall not violate criminal law in furtherance of gathering of information or providing
services to the Sheriff's Department and that any evidence of such a violation will be reported
to the appropriate law enforcement agency.
He/she has no official status, implied or otherwise, as an agent or employee of the Sheriff's
Department.
The information he/she provides may be used in a criminal proceeding and that, although the
Sheriff's Department will use all lawful means to protect the informant's confidentiality, this
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Definition of Informant
The title "informant" covers the following:
Informant
A person who, under the direction of a specific deputy and with or without expectation of
compensation, furnishes information or performs a lawful service for the Department in its
investigations and operations.
Defendant Informant
Same as above, but subject to arrest and prosecution for a State or Federal offense, or a
defendant in a pending State or Federal case who expects compensation for his/her assistance in
either the form of judicial or prosecutive consideration, or compensation of another form.
Restricted-Use Informant
Any informant who meets any of the following criteria shall be considered a "restricted-use
informant," subject to use as authorized below:
Person 12 years and younger will not be used as an informant.
Person less than 18 years of age: Only with written consent of parents or guardians, and in
strict compliance with Penal Code 701.5.
Person on probation or parole (Federal or State): Only with consent of agency supervising
him/her.
Person formerly dependent on drugs, or currently participating in a drug-treatment program,
with the approval of the Unit Commander.
Persons who have been previously declared unreliable informants, with approval of the unit
commander.
All persons under the jurisdiction of the Immigration and Naturalization service will not be
utilized until appropriate notification and written authorizations are obtained from that agency.
Source of Information
The title "Informant," as well as the informant requirements, does not apply to "sources of
information." A source of information is a person or organization, not under the direction of a
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Fingerprints
Current photograph
Computer Record Checks(Local, State, Federal)
Informant Regulation Sheet
The District Attorney's Office requires a letter requesting the use of a defendant informant. The
letter must be signed by at least a lieutenant of the station or unit making the request. This does
not apply to establishing any other informant. Only defendant informants.
Once the CI package is completed and signed by the unit supervisor, the station or unit lieutenant
will approve it. The CI package will be hand carried to the Narcotic Street Team Lieutenant for
review and the issuing of a CI number. The Narcotic Street Team Lieutenant will be the Sheriff's
Department central point of tracking and monitoring all Sheriff's Department confidential
informants. After the package is given a number it will be stored in a locked file maintained by the
station or unit lieutenant. The station or unit lieutenant will ensure that 90 day status checks are
performed by the controlling deputy.
When a confidential informant is deactivated the controlling deputy will document in the CI
package the circumstances under which the C/I left and if the C/I should be used in the future. Of
particular interest would be any negative information which would preclude the use of the C/I in
the future. If a C/I is "Blacklisted" for being untrustworthy the controlling deputy will immediately
notify his chain of command of the deactivation. The supervisor will ensure that the Narcotic
Street Team Lieutenant is advised of the C/I being black-listed. After the deactivation of the C/I is
completed, the C/I package will be hand carried and turned over to the Narcotic Street Team
Lieutenant for storage.
Confidential informant packages can be picked up at the Special Investigation Division. All
computer generated forms are to be saved in the "Read Only" format, and shall not be saved to
the hard drive or any type of removable storage media. (Floppy discs, Zip Drives, Tape Backups,
etc.) This is not meant as an inconvenience, but is to ensure the confidentiality of the Informant
and maintain the Sheriff's Department claim if right to confidentiality.
SID personnel will conduct inspections of all Department CI packages twice yearly to ensure
compliance with established procedures and legal requirements. A written inspection report will
be prepared detailing the status of Department informant files and will be forwarded up the chain
of command to the Assistant Sheriff, LES.
6.63 NUISANCE/FALSE
ALARMS
Administrative Responsibility
The Sheriff's License Division shall be responsible for the administration of the provisions of the
alarm security ordinance. The responsibility shall include but not be limited to:
Enforcement
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When responding to alarm calls, patrol deputies need to make sure they use the correct
disposition code. Unless an alarm is deemed valid, all alarm calls should be closed with the FA
(False Alarm) disposition code. (02-12-13)
6.64 UNDERWATER
SEARCH AND RECOVERY
UNIT
The Sheriff's Underwater Search and Recovery Unit is attached to the Emergency Services
Division Reserve Support Detail. The unit is comprised of Reserve Deputy Sheriffs and Citizen
Volunteers.
Activation of the Underwater Search and Recovery Unit
When water-related cases involving the loss of life, potential loss of life, or the potential
destruction of evidence are encountered, the Sheriff's Communications Center should be
contacted to request an emergency activation of the Underwater Search and Recovery Unit.
The Communications Center shall contact the Reserve Coordinator for authorization.
Requests of a non-emergency nature may be initiated by telephoning the Reserve Support Detail
at the Emergency Services office and speaking to the Reserve Coordinator or submitting a
Service Request via e-mail to the Reserve Support Detail. (04-11-07)
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Voluntary Samples
After arrest, the deputy will request the suspect voluntarily provide a chemical sample. The
suspect may voluntarily provide a urine sample, a blood sample, or, in cases where alcohol is the
only drug involved, a breath sample. The arresting deputy will provide the suspect with adequate
time and opportunity to provide such a sample unless the suspect makes it clear that the suspect
will not do so. A forced blood draw should be promptly taken once it becomes clear that the
suspect cannot, or will not, provide a urine or breath sample and a search warrant has been
th
obtained or a valid 4 waiver is in place.
Forced Blood Draws
A forced blood draw is when blood is taken from the suspect against the suspects wishes.
A forced blood draw shall not be conducted when the suspect voluntarily chooses to provide a
sample.
A forced blood draw should only be conducted with the approval of a supervisor.
Absent articulable exigent circumstances, if a forced blood draw is needed, a SEARCH
WARRANT needs to be obtained prior to the blood being drawn. A forced blood draw needs to
meet the following criteria:
The suspect has been lawfully arrested.
AND
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The arresting deputy has probable cause to believe that the suspects blood has evidence related
to the prosecution.
AND
Has obtained a search warrant.
OR
th
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Reports
Arrest reports should carefully document all pertinent facts including but not limited to:
The reason the sample was needed
The suspects actions
The suspects refusal to voluntarily provide a sample
The name of the nurse/phlebotomist collecting the sample
The time of the collection
The names of all those present when the sample was collected
The type and amount of force used
The SO-120 Use of Force Supplemental Form shall be filled out and submitted with the report.
(03-05-14)
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Acquisition of property.
Intra departmental transfer of property.
Removal of property from the inventory by survey or reissue.
Other transactions (adjustments in inventory value; lost or stolen property; clerical corrections)
should be forwarded to the Storekeeper for administrative processing. Form AS 5/15 must be
used to facilitate this recording process.
The Storekeeper will file, on a monthly basis, the "Report of Change" if inventory activity has
occurred.
The Financial Services Division Manager is responsible for inventorying all Department property
within the time frame established by the Auditor and Controller. This activity may be delegated to
specific personnel within the Sheriff's Department. Department property is inventoried every
three years. The inventory begins in the month of January. Final reports must be filed with the
Auditor and Controller by June 30 of the inventory year.
Major Classifications of Property
Equipment (items purchased out of Account 4501 through 4509 or leased, Account 3366) Minor
Equipment (items purchased out of Account 2348)
Vehicles and Communications Equipment
Accountability and control of vehicle equipment is the responsibility of the Department of General
Services. Communication equipment is the responsibility of the Sheriff's Department. The
Vehicle and Communication Coordinators within the Sheriff's Department will maintain a record of
vehicles and communication equipment.
The Vehicle Coordinator, Communications Center and Sheriff's Data Services will assist the
General Services Department in the procurement and requisition process by providing
specifications relative to vehicles or communication equipment ordered by the Sheriff's
Department. (04-24-15)
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6.70 BOAT/BEACH
INCIDENTS
The state owns and has jurisdiction of all land from the mean high tide line to three miles out from
the low tide line, including all mineral and salvage rights unless otherwise granted. Within San
Diego County, all cities and the military (including Camp Pendleton) have control only above the
mean high tide line. If any person or agency contacts the Sheriff, we will accept jurisdiction over
the property. The nearest Sheriff's station will be responsible for the incident.
Communications Center - Request Regarding Beach Property
When the Department becomes aware of beached property, the Communications Center shall
dispatch a patrol unit to the scene to evaluate the situation, safeguard the property and assist any
stranded persons. If it is a major case, the patrol sergeant and the station commander should be
notified.
Patrol Responsibility
The patrol unit may take the following actions depending upon the type property:
Safeguard the property and assist with aiding any occupants.
Attempt to locate an owner or agent to accept responsibility for the property. Boat numbers
can be run through the Coast Guard and the Department of Motor Vehicles.
If no owner/agent is available and the property is small (boat under 22 feet, etc.), a regular
impound report can be made and the property picked up and stored. This may require using
a regular tow company, a van and storage company, or a regular boat repair company to pick
up the property. This property will be disposed of under regular lien procedures if no owner
or agent is located.
For large items, it may be necessary to assign a guard at the scene pending further
arrangements to tow the item or locate the owner/agent. (06-12-98)
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Part 1 Crimes:
Homicide
Rape
Robbery
Assault, Felony and Misdemeanor
Burglary
Larceny/Theft, Felony and Misdemeanor
Auto Theft
Arson
Part 2 Crimes:
All other reported felony crimes
All other reported misdemeanor crimes
Incidents (non-crimes)
Domestic Violence Incidents
Lost/Found Property
Death Investigations (Includes industrial accidents if death occurs)
Suicides
Attempted Suicides
Deputy caused property damage (Damage done by a deputy during the course of his/her duties
i.e.: forced entry for medical emergencies, check the welfare calls, search warrant service, etc.)
Arrests
When the only crime victim is the State of California, e.g., narcotics arrests, etc., and an arrest
has been made, a Crime/Incident Report Form will not be required on felony and misdemeanor
arrests. Only the Arrest Report or Juvenile Contact Report is needed.
Courtesy Reports
When a deputy writes a Courtesy Report for another agency(ies) or Sheriff's station, he/she will
tell the reporting party that the report will be forwarded to the agency or Sheriff's station of
jurisdiction. The deputy will attempt to notify the correct agency by telephone and FAX or e-mail
the report to the appropriate jurisdiction if possible. The original report will be forwarded through
the U.S. mail to the agency of jurisdiction. Messenger mail may be utilized to route reports
between Sheriff's stations.
Deputy's Reports
An Officer's Report may be completed to report a miscellaneous incident or provide supplemental
information when appropriate. (11-06-14)
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6.72 SHERIFFS
EMPLOYEE ID NUMBER
Policy Statement Only
6.73 PERSONNEL ID
PROGRAM
The authorized means of identification is as follows:
Uniform
The established authorized uniform of this department or the authorized uniform of the
respective outside agency represented. (Law enforcement only).
Badge
The authorized uniform badge of this Department or the authorized uniform badge of the
respective outside agency represented. The badge shall be worn in a manner that is clearly
visible. (Law enforcement only).
Identification Card
The authorized identification card of this Department or the authorized identification card of
the respective outside agency.
The identification card shall be worn in a manner that is clearly visible.
Visitor's Pass
The authorized visitor's pass of this department shall be issued for the purpose of temporary
identification in the event none of the aforementioned means of identification are in
possession. The visitor's pass shall be worn in a manner that is clearly visible.
The visitor's pass may be issued to a Sheriff's employee for the purpose of temporary
identification in the event none of the authorized means of identification are in their possession
or while identification is in the process of being issued.
Visitor's Log
A visitor log form shall be filled out at the time of entry which contains the date of the visit, the
time in, agency or address, purpose of the visit, and the visitor pass control number.
When terminating the visiting, the time out shall be logged and the visitor pass shall be
returned.
The visitor's log forms shall be maintained on file within the command for a period of no less
than 90 days.
NOTE: Outside members of other organizations who service this Department such as County
maintenance, utility companies, vendors, etc. must display an organization identification card
while within Sheriff's facilities if they possess one. The uniform of a non-law enforcement
organization, such as a vendor, will not constitute identification in itself. In the event no
identification card is in their possession, a visitor's pass shall be issued.
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6.76 CITATION
AMENDMENT AND
DISMISSAL
Citation Amendment/Dismissal
Under no circumstances shall the face of a citation be marked or altered after it has been issued.
A citation requiring amendment/dismissal shall be done on a "Citation Amendment/Dismissal
Form" (PAT 3) by the issuing deputy under the supervision of his/her supervisor.
When, in the interest of justice, the issuing deputy determines the citation should be amended
or dismissed the following procedure will be followed:
A "Citation Amendment/Dismissal Form" (PAT 3) will be completed stating the reason for the
amendment or dismissal.
The issuing officer will sign and date the "Citation Amendment/Dismissal Form".
The "Citation Amendment/Dismissal Form" will be reviewed by a supervisor and forwarded to
the appropriate agency as follows:
Notice to Appear - Magistrate of Court of Jurisdiction.
Parking Citation (City) - City Manager or designee.
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6.78 STRANDED
MOTORIST ASSISTANCE
If it is not safe and practical to stop, the deputy will notify the Communications Center dispatcher
to contact the agency having jurisdiction and provide them information of the location, description
of vehicle, and the apparent nature of the motorist's needs. If it is apparent that the motorist
requires emergency assistance, the deputy will return to that location as expeditiously as possible
to assist. (10-30-98)
6.83 RECORDS
MAINTENANCE BY
OPERATIONAL UNITS
The Sheriff's NetRMS (Internet Records Management System) Program shall be the central
repository for all original crime reports, incident reports, arrest reports, juvenile contact reports,
emergency referral reports, traffic accident reports, and impound reports. Sheriff's stations shall
be responsible for entering the reports into NetRMS while the records & ID Division shall be
responsible for maintaining the records and performing Quality Assurance checks to verify the
accuracy of the reports. The retention of these records shall be governed by the California
Government Code and or a Board of Supervisors Resolution.
Sheriff's Stations shall ensure that crime reports, incident reports, arrest reports, juvenile contact
reports, emergency referral reports, traffic reports, citations, field interviews, and all pertinent
information is entered into NetRMS.
Sheriff's Stations shall maintain the original pawn slips, dealer's record of sale for guns, and PR1
payroll slips.
Investigators may maintain case files on individuals or incidents assigned for investigation in hard
copy, however the case management shall be maintained in NetRMS.
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Mileage Sheets
The Payroll Unit shall maintain the original mileage sheets for two years.
Payroll Slips
The operational component shall maintain the original Payroll slips for 6 months based on
direction and authority of a County Resolution. (02-12-13)
6.88 SPECIAL
INVESTIGATIONS
CRIMINAL REPORTING
It is the responsibility of all Department personnel to participate in the intelligence gathering effort.
Any member of the Department shall contact the Criminal Intelligence Detail directly to report any
information pertinent to the areas listed below for advice, case direction and support.
Any individual or organized criminal group suspected of being involved in but not limited to:
Extortion
Solicitation to commit murder or great bodily harm
Reported thefts of large amounts or unusual types of explosives or firearms
Prostitution
Pimping and Pandering
Pornography and Obscenity
Alcohol Beverage Control Act violations
Any organizations which threaten, attempt, plan, or perform acts of terrorism or perform acts
disruptive to the public order.
Organizations which possess or attempt to acquire quantities of arms, ammunition, or
explosives for the purpose of causing disruption of the public order or any other illegal acts.
Motorcycle gangs involved in illegal activities.
Organizations whose primary purpose is sustaining, or financing organizations described
above.
Any individual who is a suspected member of any criminal gang, or organization.
Any individual who threatens, attempts, plans, or performs any act of terrorism.
Any individual who threatens, attempts, plans, or performs any illegal, or disruptive act which
involves the use of any weapon, explosive, or similar device.
Any threat of physical harm against Sheriff's Department employees. Section 3.25 in the
Manual of Policies and Procedures outlines specific steps to be taken. This section also
details specific procedures when threats of physical harm are directed against the Sheriff or
his Executive Staff.
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The Committee will act as an advisory board for proposed crime prevention programs or
modifications of existing programs in the Sheriff's jurisdiction.
The Committee will convene as directed by the Crime Prevention Coordinator, to review crime
prevention policy and procedure, and related issues. (10-30-98)
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6.96 EMERGENCY
NOTIFICATION OF NEXT
OF KIN
Deceased Persons
Notification of the next-of-kin in situations of death should be handled by a representative of
the County Medical Examiner's Office.
Seriously Injured or Ill Persons
Notification or contact with next-of-kin in situations involving hospitalized persons should be
handled by a representative of the hospital administering aid to the injured or ill person.
Special Requests
Should any outside agency specifically request assistance from this Department to "deliver an
emergency message", sufficient information should be obtained to answer those obvious
questions which might be asked by the next-of-kin.
In cases of death where notification is requested from an outside agency, it is recommended, that
if possible, the request be referred to the County Medical Examiner's Office. (07-31-98)
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Dispatch Guidelines
When possible, reserve patrol units should be dispatched according to the following guidelines:
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6.100 BLOODBORNE
PATHOGEN
EXPOSURE/CONTROL
Occupational Exposure
All Sheriff's facilities/commands shall maintain a written Exposure Control Plan. These plans, in
accordance with the California Code of Regulations, Title 8, section 5193; and 29 Code of
Federal Regulations section 1910.1030, will address:
Exposure determination
Methods of compliance, which include procedures for:
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Standard precautions
Engineering and work practice controls
Personal protective equipment
Housekeeping procedures
Procedures for Hepatitis B vaccinations for employees
Communication of hazards to employees & training
Record Keeping
Personal Protection
Employees who report to work with open wounds or breaks in the skin shall thoroughly cover
or bandage such wounds.
Whenever possible, latex gloves should be worn if there is a likelihood of contact with blood,
body fluids, mucous membranes, non-intact skin, contaminated items and surfaces, or other
potentially infectious materials. Protection can be increased by double-gloving.
When administering CPR, employees shall use the Department approved and supplied
mouth-to-mask resuscitator.
If an employee's clothing becomes contaminated with blood, body fluid or other potentially
infectious materials, it should carefully be removed as soon as possible. Care needs to be
exercised that this piece of clothing does not contaminate other articles before it is laundered
or dry cleaned.
Employee's shoes that become possibly contaminated should be cleaned with Department
approved disinfectant or bleach solution as soon as possible; and no later than the end of
shift.
Latex gloves shall be removed by peeling them off in an "inside-out" direction to prevent any
contaminated fluid from having contact with the skin. Double-gloving should be considered.
Used gloves that have been contaminated shall be disposed of in accordance with the
Exposure Control Plan.
All Sheriff's personnel attending autopsies in the course of investigations shall wear
comprehensive protective equipment as directed and supplied by the Medical Examiner's
Office.
All staff handwashing stations at facilities where occupational exposure occurs, and all
transportation, patrol and detective vehicles will be supplied with antimicrobial hand cleaners.
Sheriff's facilities can consult the Employee Medical Liaison Unit for information on ordering
appropriate approved supplies.
Direct Skin Contact with Blood, Body Fluids or Other Potentially Infectious Materials
In case of an exposure to Hepatitis B virus (HBV), postexposure treatment should begin as
soon as possible after exposure, preferably within 24 hours and no later then 7 days.
If an employee's skin should become contaminated, the area shall be washed as soon as
possible with Department provided disinfectant. A follow-up wash with soap and water shall
be used in conjunction with the Department provided disinfectant.
Whenever an employee comes in contact with blood, body fluids or other potentially infectious
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Employees who come in contact with people, or who handle blood, blood products or other
bodily fluids often have no idea whether they may be exposed to Hepatitis B Virus, Human
Immunodeficiency Virus, or other bloodborne viruses. By making this assumption,
employees will stringently avoid all contact with potentially contaminated items by following
standard safety precautions, use of proper safety controls and wearing the appropriate
personal protective equipment (PPE). Most often this means wearing the appropriate
protective gloves and immediately washing your hands after removing gloves.
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If a contact with a potential source results in infection or physical injury, the employee shall
proceed to the nearest County-contract workers' compensation medical facility for treatment.
The employee shall fill out the following forms:
MLU-4 "Report of Occupational Injury";
DWC-1 "Employees Claim for Worker's Compensation Benefits";
MLU-1 "Medical Disability Status Report;"
"Proof of Service";
Authorization to Obtain and Release Information in Connection with an Application for
Worker's Compensation Benefits.
The employee's Supervisor shall ensure that the above mentioned forms are completed and
complete the following report:
RM-3-Supervisor's Accident Investigation Report
Designated Officer
The Medical Liaison Manager assigned to the Medical Liaison Unit shall be the Sheriff's
Department's "Designated Officer" pursuant to U.S. Code Title 42 section 300ff-81 through
300ff-90. The Designated Officer can confer with the Detentions Services Bureau Medical
Services Administrator, the Medical Director, the County Health Officer, and/or the
Department of Human Resources Medical Standards Coordinator for assistance with issues
requiring medical expertise.
The designated officer, or designee, will liaison with the DHR Medical Standards Coordinator
and the County Emergency Medical System reference information from hospitals about
possible infection of Sheriff's employees who were in duty-related contact with potentially
infectious sources.
The designated officer, or designee, shall locate the Sheriff's employee and relay the
information. He/she shall assist the employee in getting adequate medical attention for the
exposure.
The designated officer, or designee, shall receive requests from Sheriff's employees for
exposure determination and prompt the Workers Compensation Division to give authorization
for a consultation with a contracted medical provider if the employee was exposed to one of
the infectious diseases listed in the statutes.
The Designated Officer, or designee, will maintain the confidentiality of persons involved
according to statutes.
Handling of Contaminated Evidence
Employees shall wear latex gloves while handling syringes and shall use the polypropylene
evidence tube as a secure container.
Employees shall treat all drug paraphernalia as if it were contaminated.
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Tuberculosis Infection/Disease
The Medical Director of Detention Medical Services shall, in conjunction with the County
Health Officer, the Department of Human Resources, and the Environmental Health
Department, administer and promulgate the following programs:
infection control
respiratory protection
tuberculosis skin testing
education and training
These programs will be available to all Sheriff's Department employees with a
potential occupational exposure to tuberculosis.
The Medical Director will also provide exposure incident protocol, education, training and
equipment for deputies who must transport known or suspected tuberculosis sources.
(10-07-09)
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6.105 AUDIO/VIDEO
RECORDER USE
REQUIREMENTS
Department employees shall not eavesdrop on or record any confidential communications
between a person in custody, and his/her attorney, doctor or clergy.
Department employees shall not eavesdrop on or record the conversation of any person in
custody after indicating that the conversation will be confidential.
Department employees shall not eavesdrop on or record any conversation in which any party has
a reasonable expectation that the conversation will be private. This includes the recording of
conversations of department personnel without the prior knowledge and/or consent of all parties.
Exceptions are law enforcement actions taken pursuant to judicial approval.
Department employees shall not use any personal video recorders (Pen cameras, cellular phone,
smart phone, video recorder, wireless electronic device etc.) during the course of their duties
without prior written authorization and approval by the Sheriff. Whenever possible, department
employees should inform individuals that they are being recorded.
The use of digital voice recorders or video recorders (Apple iOS device, cellular phone, smart
phone, wireless electronic device, etc.) by department employees is optional. Those employees
choosing to use digital voice recorders or video recorders, whether personally owned or provided
by the department, will receive and acknowledge copies of applicable statutes (Calif. Penal Code
Section 630, et. seq.), applicable case law, and department policy prior to use.
All on duty recordings of work related contacts captured on a digital voice/video recorder are the
sole property of the department and the County of San Diego, regardless of whether or not they
were made on personal or department owned recorders. The recording will be downloaded onto a
recordable compact disc (CD-R) provided by the department and catalogued at the department
employees work location.
Department employees should activate the recorder as soon as possible, consistent with
officer/personal safety and prudent field tactics. Once activated, the recorder shall remain on for
the duration of the contact. NOTE: If the contact is interrupted, i.e., deputy returns to the car to
run a warrant check, write a citation, etc. and there will be no contact with the person for several
minutes, the recorder may be turned off and restarted upon continuing the conversation. The
deputy at this point shall leave a verbal note explaining the reason for the interruption.
The recording of any particular contact is at the discretion of the department employee. If an
arrest report or crime report is generated out of the contact, OR the contact involves a complaint,
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6.106 RELEASE OF
NARCOTICS FROM
SHERIFFS EVIDENCE FOR
TRAINING
Intra-Department Release of Narcotics for Training
Sheriff's Canine Program
The Sheriff's Canine Program is authorized to procure and utilize narcotics for training of their
canines.
Deputies assigned as narcotics detection handlers will be issued training aids to assist with
maintaining their dogs level of proficiency. Narcotics training aids are for the exclusive use of the
Sheriffs Canine Unit. Narcotics training aids will not be used for any purpose other than narcotic
training.
When the need for specific training aids arises, the Canine Sergeant will submit a formal request
to the Property/Evidence Manager or designee at the Sheriffs Property/Evidence Unit. The
Property/Evidence Unit will check out each training aid to the Sheriffs Crime Laboratory for
analysis and weight prior to release to the individual handler. Once the Property/Evidence Unit
releases the training aids to the individual handler, a copy of the chain of custody will be
forwarded to the Canine Sergeant.
Each handler will receive a specific quantity of each drug (in grams) based upon availability. The
only drugs authorized for issuance to canine handlers are those drugs in which the drug detection
canines have received specific training. These drugs are methamphetamine, ice, cocaine,
heroin, rock cocaine and marijuana.
All narcotics will be stored in a locked ammo can bolted within the locked trunk of the deputys
assigned county vehicle. Responsibility for the custody of those aids rests with the handler.
Narcotics training aids that are no longer needed shall be returned to the Property/Evidence
Manager or designee at the Sheriffs Property/Evidence Unit. Once the training aids have been
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Coordinate processing of the MOA, which is signed by the outside agency representative, which
should be at least a division commander, and the Assistant Sheriff of Law Enforcement Services.
Maintain and establish a record of the transaction, including all documents, and provide copies to
the outside agency. Supporting documents shall include a detailed report describing the
quantities/types of narcotics requested. The report will be addressed to the Assistant Sheriff of
Law Enforcement Services, via the chain of command, for approval.
The Property/Evidence Unit Manager or designee shall also conduct routine annual audits of
issued narcotics and procedures, coordinating with the affected outside agency. A report of the
audit will be completed and included in the agency file. A copy will also be provided to the
outside agency and the Central Operations/Investigations Lieutenant of the Central Investigations
Division. (04-06-10)
6.107 CITIZENSLAW
ENFORCEMENT REVIEW
BOARD (CLERB)
The Manager/Legal Advisor, Office of the Sheriff, Division of Inspectional Services, shall serve as
the Department liaison with the Citizens' Law Enforcement Review Board (CLERB). All
complaints, subpoenas, correspondence, and inquiries from CLERB shall be referred to the
Division of Inspectional Services command for review and handling.
Department employees shall provide all documents and information requested by the Division of
Inspectional Services sergeant designated as the CLERB processor. (10-10-07)
6.108 COUNTY
CREDIT/PROCUREMENT
CARD (P-CARD) USAGE
The County credit/procurement card (P-Card) is used to acquire goods and services for which the
total cost of a single transaction, including tax, is $2,500 or less. A County P-Card may be
acquired through the Financial Services Division with the approval of the bureau commander.
A P-Card will be assigned to a specific cardholder for a unit, division, station or facility as
designated by its commander/senior manager.
The cardholder will be responsible for making all purchases, handling returns, processing
adjustment notices, verification of monthly charges and preparation of the monthly statement.
"Cash Back" and "Cash Exchanges" and donations of any type are prohibited.
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The County's Department of Purchasing and Contracting (P & C) has full authority and
control over the P-Card program and will provide training, requirements, and/or direction
concerning the use of the credit card. P & C perform reviews on P-Cardholders'
transactions periodically.
The Department's P-Card Coordinator (DC) in Financial Services Division reviews all P-Card
transactions on a monthly basis to ensure all purchases were verified by the P-Card holder
and approved by the Approving Official. The DC also reviews for past due balances and
disputes.
Each P-Card will have a maximum monthly limit established which will be based on
operational need. Special requests to exceed established single transaction or monthly limits
must be routed through the Department's P-Card Coordinator (DC) in the Financial Services
Division, who will secure approval from the County's Purchasing & Contracting Department.
Purchases may be made by telephone, in person, or on-line by the cardholder designated by
the division, station, or facility commander/senior manager.
The authorized type of goods and services that can be purchased is restricted for each Pcard. Examples of purchases which may be made are cable tv services, subscriptions, minor
equipment (with proper command approval), office supplies, memberships, and cell phone
services. Minor equipment purchased via P-cards are subject to Department inventory
procedures.
The acquisition of goods and services, and processing of monthly statements for payment, will
follow the procedures listed below, as established by the County's Department of Purchasing and
Contracting.
In the event that a purchase is not covered by a Blanket Purchase Agreement (BPA), the
cardholder must obtain two (2) documented quotes when the total cost of goods and services
being purchased exceeds $1,000 per transaction and three (3) documented quotes when the
total cost exceeds $2,500 per transaction. Contact the Department's P-Card Coordinator
(DC) for guidance if two or more quotes cannot be obtained.
The cardholder orders the goods or services, goods or services are received by designated
staff, and receipts for the goods or services are retained by the cardholder.
The cardholder will download a monthly bank statement from the bank's website reflecting all
charges. The cardholder is to review all billings, matching purchase receipts against the
statement to ensure accuracy of the billing.
The cardholder will prepare the P-Card purchase log, attesting to the accuracy of the billing
and attaching the appropriate invoices.
The facility, station, division or unit designated P-Card Approving Official will review and
approve the log which contains the list of purchases and receipts.
The completed P-card log is entered into the County's Oracle Financial System by the P-card
holder. The Approving Official reviews and approves the transactions in Oracle.
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6.109 REFRESHMENTS
FOR FUNCTIONS AND
EVENTS
Each Unit Commander, Manager or designee requesting special food service shall submit a
signed request (via FAX to 661-2648) including the identified "approved funding source" to the
Chief of Food Services or the Central Production Center Manager at East Mesa Central
Production Center.
Requests should be received at least five working days prior to the desired pick up date
(excluding emergencies).
The request shall include the type of event, date and time of event, number of people to be served, desired
type and quantity of items, contact person and telephone number, pick up dates, time and place
Examples of acceptable functions/events include: Graduation ceremonies, award ceremonies, holiday
celebrations, special work projects.
Only those items normally prepared for meal service are available.
The Central Production Center Manager shall complete a cost sheet, attach the request and submit both
documents quarterly to the accounting clerk at the East Mesa Office. (08-28-02)
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6.113 PSYCHIATRIC
EMERGENCY RESPONSE
TEAM (PERT)
Accessing the PERT Team
When the Communications Center receives a call involving a mentally disordered individual, the
radio dispatcher will dispatch uniformed deputies as necessary to handle the situation. Once on
the scene, the patrol deputies will determine if the PERT team is needed. Should the PERT team
not be available for response and the situation is not considered critical, the deputy may submit a
referral form for PERT follow-up.
Additional information is located in the Patrol Manual.
6.114 HANDLING OF
HAZARDOUS MATERIALS
INCIDENT
If a deputy determines a violation may be present, they should first protect human safety and then
attempt to obtain usable evidence for prosecution. If immediate danger to life exists, the deputy
should take appropriate emergency action to remove citizens from danger. If necessary,
evacuate the area, seal it off, and notify the appropriate personnel specialized in handling the
substance.
If no immediate danger appears to exist, the deputy should consider three things.
Treat all incidents as a crime scene and prevent contamination of the evidence.
If it is determined to be a possible drug lab crime scene, notify the County-wide Narcotic Task
Force via the Communications Center for 24 hour NTF/DEA response.
If it is determined to be a non-drug lab related scene (abandoned or found hazardous
materials), notify Hazardous Materials Management Division via the Communications Center.
Refer to the Patrol Manual for additional instructions. (09-29-11)
6.115 DISSEMINATION
OF INFORMATION ON
SEX REGISTRANTS
The California Department of Justice maintains an internet website (www.meganslaw.ca.gov) for
the distribution of sex offender information to the public. The purpose of the release of
information is to allow members of the public to protect themselves and their children
from sex offenders. The State of California Department of Justice has categorized the release
of information on sex offenders into three categories based on a criminal history assessment.
Full Address/Sexually Violent Predator (SVP):
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No Post/Excluded:
While known to law enforcement, information on a sex offender in this category will not be
disclosed on the public internet website.
Sheriffs Department personnel can make preliminary determination of the category of an
offender by querying the DOJ Megans Law website, CLETS (CSAR and SRF) network, or by
contacting the Department of Justice directly at (916) 227-3288.
Dissemination of Information on Sex Offenders
Penal Code Section 290.45 authorizes public release of information regarding all categories of
sex offenders when necessary to ensure public safety. Public disclosures conducted within the
Sheriffs jurisdiction require prior approval via the chain of command, notwithstanding exigent
circumstances. At no time will information be released that would identify the victim of a
sex crime. Confirmation of an offenders status may require researching original court
documents and sentencing records. While most offenders are lifetime registrants, they are not
necessarily on probation or parole and their classifications may change over time. Sheriffs
personnel may provide information to the public about a person required to register as a sex
offender pursuant to Penal Code Section 290 to ensure public safety.
Sheriffs personnel may notify members of the public about any sex offender when it is necessary
to ensure public safety. This includes any offender who is now categorized as no Post or
Excluded, provided there is a belief the offender will pose a risk to the community.
This information may include but is not limited to the following:
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Typically, Sheriffs personnel will disclose information on sex offenders using two methods,
Exigent Notification and Planned Community Notification.
Exigent Notification
Under exigent circumstances, a deputy or investigator may disseminate offender information,
without prior approval, to those persons who would be at immediate risk.
Immediate risk is defined as circumstances which reasonably indicate to a deputy or investigator
that a person is in imminent danger of becoming a victim of a sex offender if not immediately
given notice to the presence of, or expected contact with, the sex offender and that delaying will
unnecessarily put the potential victim(s) at risk.
The information that can be released may include, but is not limited to, the following:
Whenever Exigent Notification information regarding a sex offender is released, a sex offender
Exigent Notification form shall be completed (form 290-01). When possible, a signature from the
person to whom the disclosure was made shall be obtained on this form. The Sex Offender
Exigent Notification form shall be reviewed via the station level chain of command. Once
reviewed by the station commander, the Sex Offender Exigent Notification form shall be
forwarded to the Sex Offender Management Unit (SOMU) for a five year retention period.
Planned Community Notification
Planned Community Notification is a method for Sheriffs personnel to disseminate information to
the public regarding a sex offender. This method may include information to be released to the
media or to a predetermined geographic area within a risk zone. This information may be
released pursuant to P.C. 290.45 and will be coordinated through the review committee, and the
Sheriffs Public Information Officer to assure consistency department-wide.
The review committee consists of the Assistant Sheriff, Law Enforcement Services Bureau; Law
Enforcement Operations Area Commander: Law Enforcement Operations Commander Area 2:
Captain of Central Investigations Division; and the affected station commander.
Community notifications are allowed as follows:
1. Community notification on sex offenders who were once deemed as an SVP will
automatically be initiated by a SOMU detective and will occur unless the review
committee orders the event to be halted.
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2. Community notifications on all other classes of sex offenders will occur only after it has
been determined by the SOMU or P.C. 290 station coordinator that the sex offender
poses a risk to the community. This event will continue unless halted by the review
committee.
Each such disclosure must be accompanied by a statement that the purpose of the release of
the information is to allow members of the public to protect themselves and their children
from sex offenders. The SOMU shall retain records of the disclosures for five years.
Planned Community Notification Procedure
Whenever a member of the Sheriffs Department becomes aware that a person who was once
deemed as an SVP or any sex offender who poses a risk to the community, has become a
resident or relocates within the Sheriffs jurisdiction, the on-call SOMU detective shall be notified.
SOMU responsibilities:
1. The Sheriffs Department Sex Offender Management Unit detectives work as part of the
Sexual Assault Felony Enforcement (S.A.F.E.) Task Force managed by the Department
of Justice, Bureau of Investigation and Intelligence. This task force monitors registered
sex offenders and investigates sexually motivated crimes throughout the county.
2. The SOMU Investigator will determine if the offender actually resides at the reported
address and may inform the sex offender a community notification may occur.
3. The assigned SOMU investigator will confirm the criminal history information, and obtain
certified copies of the original court documents, certified sentencing records, parole or
probation reports, VCIN (Violent Crime Information Network), CSAR (California Sex
Arson Registry) and SRF (Supervised Release Files) records and Megans Law
information. (Note: In the event, these documents may have been destroyed or made
unavailable; their absence should not preclude the community notification event from
occurring).
4. The assigned SOMU investigator will prepare and disseminate a BOL (form 290-02) to
the affected station command for placement on their briefing board.
5. A background package containing the above information will be provided to the station
command for review to determine if a community notification is warranted.
6. Once the affected station command determines a community notification is warranted,
the assigned SOMU investigator will create the Executive Summary (form 290-03), taking
into consideration the information provided by the P.C. 290 station coordinator. The
justification will be based on criteria such as:
a) Victim preference or possible target population of offender.
b) Prior use of violence by the offender.
c) Need to notify persons outside of Sheriffs jurisdiction due to movement or crime
type preferred by the offender.
d) Risk zone factors (e.g. living next to a school).
7. The assigned SOMU investigator will prepare the Community Notification Bulletin (form
290-04E&S). This bulletin will be included as an attachment with the completed
Executive Summary that will be forwarded to the review committee for evaluation.
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Station Responsibilities
1. The station commander with the jurisdiction over the offenders residence will assign a
sworn staff member (station coordinator) to collaborate with the SOMU for the community
notification event.
2. The station coordinator will take into account the community in which he/she works, to
create a risk zone to be included in the Executive Summary. Each potential disclosure
must be evaluated individually for the suitability of the specific area to be covered and
should be as restrictive as possible.
Considerations must be given to:
a) Jurisdictional boundaries.
b) Natural landform and man-made boundaries.
c) Type of victim or location preferred by the offender based on previous offense
history.
d) Areas frequented by the offender.
e) Places where children frequent.
3. The station coordinator is responsible for establishing persons and/or groups to be
notified. These factors to be considered should include the following:
a)
b)
c)
d)
e)
f)
g)
h)
i)
Individuals at risk
Licensed day care providers
Churches
Libraries
Schools, public and private
Parks and recreation
Youth clubs
Community centers
Arcades and amusement parks
4. The station coordinator shall identify personnel needed to complete the public notification
and provide this information to the assigned SOMU investigator for inclusion into the
plan.
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Method of Notification
Media/News Release
The Notification Operational Plan will include a designated Public Information Officer.
Community Notification Bulletins and notification event information will be sent to the
Communications Center watch commander for release to the media by the assigned
Public Information Officer or their designee.
All media inquiries received at the Sheriffs Communication Center regarding the
community notification will be routed to the Public Information Officer or their designee.
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6.116 SEARCH
WARRANT SERVICE
General Considerations
Deputies and supervisors participating in the execution of search warrants will be thoroughly
familiar with Penal Code Sections 1525 et seq. and applicable case law regarding warrant
preparation and service. Deputies will not enter onto private property unless that entry is
authorized by law.
Deputies will not remove private property unless the removal is sanctioned by law. All property
seized under the authority of a search warrant will be listed in the receipt and inventory. Property
seized under other provisions of law will be thoroughly described in applicable crime and/or arrest
reports.
Telephonic Warrants
Telephonic warrants may be obtained in situations where deputies are already lawfully on the
premises, but need the authority of a warrant to extend their search, need a warrant outside
normal court hours, or are unable to obtain a warrant through normal procedures.
Deputies seeking a telephonic warrant shall contact the on-call deputy district attorney for
assistance and will not contact the duty judge directly. Telephonic warrants will require the
requesting deputy to sign the affidavit on the following court day. Deputies shall follow the
instructions of the deputy district attorney when processing telephonic warrants.
Sheriff Supervisors Responsibilities
Except for established County Wide task force units, a Sheriff's supervisor will be present during
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the execution of all search warrants, parole, and 4 waiver searches of a residence or other large
property. With the passage of the California Public Safety Realignment Act there may be
exceptions to this. See California Public Safety Realignment Act (Assembly Bills 109 and 117)
below.
The Sheriff's supervisor is responsible for ensuring that all personnel adhere to applicable legal
policy and procedure guidelines.
In addition, prior to the search the supervisor will:
Review the High Risk Entry Checklist and insure high risk entries were offered to SED.
Insure that the target premises ARE THE ACTUAL premises described in the warrant.
Insure that the conditions described in the affidavit still justify the search.
Confirm that all personnel are adequately briefed and wearing appropriate safety equipment.
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Insure that the warrant is executed and returned in a legal and timely manner. Stale or void
warrants will not be served.
Insure the warrant is properly returned to the court and all evidence is handled according to
proper procedure
Insure that appropriate crime/arrest reports are completed and filed in a timely manner.
California Public Safety Realignment Act (Assembly Bills 109 and 117)
The passage of the California Public Safety Realignment Act will require the Sheriff's and
Probation Departments to assume many of the responsibilities formerly held by the California
Department of Corrections and Rehabilitation related to the incarceration of non-violent, nonserious, and non-sex offenders and their subsequent supervision upon release. Many of the
supervision duties formerly held by State Parole will now be the responsibility of the County of
San Diego.
With the advent of the increased supervision responsibilities, the County Probation and Sheriff's
Departments have developed a partnership to meet these additional demands.
The Probation Department will continue to maintain overall responsibility of probation/parole
records and supervision. With the approval of the Probation Department, selected Sheriff's
Department personnel will have access to probation/parole records on a "read only" basis.
This access is especially significant for personnel working within specialized teams such as the
Tracking Known Offenders Program (TKO), County Parole Alternative Custody Unit (CPAC) and
the Sheriff's Analysis Driven Law Enforcement Team (SADLE).
A compliance check is defined as a "knock and talk" whereby Deputies will contact
low-medium risk probationers to determine if they are compliant with their court
mandated orders. The contact may also require a search of the probationer's
bedroom, living area and other common areas accessible to the probationer.
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Operational Plan
An Operational Plan shall be completed by the case agent and approved by the investigative
th
supervisor prior to the execution of all search warrants, pre-planned 4 waiver or parole/probation
searches.
The following items shall be included as a minimum in any Operational Plan:
Special case instructions or information, such as the presence of children, dogs, etc.
Description of target premises, all known suspects, and vehicles, including criminal history
and history of violence or use of weapons by suspects.
Safety Equipment
All personnel will wear appropriate safety equipment and uniforms unless tactical requirements
preclude it, and only after explicit approval of the on-scene supervisor.
Entry team members shall wear all issued safety equipment, including ballistic vests (front and
back panels), protective helmets if issued, and high visibility attire clearly identifying them as
peace officers.
Assisting Allied Agencies
When an outside agency requests assistance in serving a search/arrest warrant or conducting a
th
4 waiver search or parole search where forced entry is anticipated, the supervisor (or
representative) from the requesting agency will meet with a Sheriffs supervisor to discuss the
proposed mission prior to any enforcement action.
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The Sheriffs supervisors will review the written operational plan prepared by the requesting
agency to ensure that all high risk issues have been appropriately addressed as set forth in the
Sheriffs High Risk Entry Check List (Form SO-101), and that all deputies are appropriately
deployed.
The Sheriffs supervisor may decline to participate if the requesting agencys plans for the
execution of the mission do not meet established Sheriffs Department standards for the
operation.
It is recognized that, on occasion, personnel may be requested to assist other law enforcement
agencies during exigent situations where strict compliance with this policy could adversely impact
the safety of others. Personnel will not be expected to comply with this policy if doing so would
delay or hamper their ability to prevent human death or injury. Exigent circumstances involving
the threat of evidence destruction alone shall not be grounds for noncompliance.
Deputies assigned to task force operations or joint special investigations will continue to operate
at the direction of their direct supervisors and/or applicable memorandums of understanding.
(11-06-14)
6.117 PRESERVING
DIGITAL IMAGES
Digital photographs intended for evidentiary use should be taken using a high-quality compressed
JPEG format (preferable at 3 mega-pixel resolution or better). Since uncompressed files are
extremely large, they should be used only when highest photographic resolution and detail is
required.
The first digital image of a case is to be a photograph of the case number and date. This can be
a photograph of a handwritten note, a computer screen, or any other similar display of this
information. Where photographs of a case roll over to another camera storage media, the case
number should be photographed again.
All digital photographs taken for a case will be kept, even if a picture is blank or of poor quality.
No digital photographs will be deleted nor will any images be renamed on the storage media. The
sequential order of the images will be maintained (no missing image numbers) while
photographing a case.
The original digital images, in their entirety, must be downloaded from the camera and placed
onto a non-rewritable archival quality compact disc (CD-R) as soon as reasonable after taking the
pictures.
To import the images quickly, CD mastering stations should have a media reader, or the cameras
should have USB, FireWire, or other high-speed direct connection support.
Personnel may store image files temporarily on a laptop or desktop hard disk drive during the CD
mastering process.
Each download roll of images is written to its own folder on the CD. The folder is named using
the photographers (Deputys) name and ARJIS number, including a sequential number for each
extra roll of images that is taken.
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The person who downloads or copies the digital images to the CD will also permanently label the
CD. The print shop will provide bulk CD labels for use by the stations and facilities.
The original certified CD will be maintained in accordance with evidence guidelines. The CD
must be protected from extreme temperatures and other damaging conditions.
A proper chain of custody will be maintained for authentication purposes.
The image files on the camera storage media, along with the files on the hard drive, may be
deleted after creation of an original CD.
Additional CDs can be made from the original, but must be marked as duplicates or copies. The
trial team, detectives, investigators, etc., may make copies and collections of images for
discovery, analysis, or any other necessary legal use.
Duplicates of the original images may be stored and indexed on a secure LAN server. Duplicates
of the original images or other media files may also be stored in NetRMS. In both scenarios,
these files will not be considered original evidence and are only intended to be used as reference
images, media or documents.
Any CD submitted into evidence must be enclosed in a fully enclosed snap-shut jewel case,
preferably a thin-line jewel case (to minimize use of storage space). Multiple CD and quad
jewel cases can be used if more than one CD is made for a single case. (02-12-13)
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General Information
The Community Emergency Notification System (CENS) is a web-based emergency notification
system that will assist public safety officials in making emergency notifications in a timely manner.
The system allows the originator to initiate a voice message broadcast to residents or businesses
by their predetermined group or geographic location. The Sheriffs Department shall utilize this
system as indicated in this section.
Activation Criteria
The CENS system can only be activated to assist in emergency community notifications
regarding:
1. Evacuation Notices
2. Imminent threat to life or property
3. Disaster notification
4. Any notification to provide emergency or public safety information to a defined community,
including but not limited:
The system utilizes the 9-1-1 database to complete the notifications. The use of the 9-1-1
database is regulated by California Public Utilities Code (CPUC) sections 2872 and 2891.1. The
information contained in the 9-1-1 database is confidential and proprietary and shall not be
disclosed or utilized except by authorized personnel for the purpose of emergency notifications.
Prohibited Uses
The CENS shall not be used for any of the following purposes:
1.
2.
3.
4.
System Activation
A Field Incident Commander (IC) determines that an emergency situation occurs and there is a
need for community notification. The IC shall notify the Department Operations Center (D.O.C.)
Operations Branch, Evacuation Coordinator at 858-565-3448 and will provide a specific
geographic location and the message to be broadcast (see CENS Checklist for required
information). If the D.O.C. is not activated, the IC should call 858-565-5025. This number will be
answered by the on-duty Watch Commander. The message shall contain all pertinent
information such as nature of the emergency, action to be taken by the community, evacuation
route, temporary evacuation points, evacuation centers, etc. After receiving all pertinent
information, the Communications Center or Department Operations Center (DOC) will activate
CENS.
In the event a Contract City believes they have a situation that warrants an activation of the
CENS, the request for activation will be made through that Citys Sheriffs Station Commander.
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6.120 TARASOFF
NOTIFICATIONS
The California Supreme Court ruled psychotherapists have a duty to warn a potential victim of a
serious threat of violence made by one of their patients. Per the Welfare and Institutions Code
any person who communicates to a licensed psychotherapist a serious threat of physical violence
against a reasonably identifiable victim is prohibited from possessing or purchasing any firearm or
other deadly weapon for a period of five years. Welfare and Institutions Code 8105 (c) requires
licensed psychotherapists to report the identity of these prohibited persons to local law
enforcement agencies. Upon receiving a report from a licensed psychotherapist concerning the
identity of a prohibited person, Law Enforcement is required to immediately notify the Department
of Justice.
Communication Center Responsibility
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6.121 PRESCRIPTION
DRUG DROP-OFF
PROGRAM
San Diego County Ordinance 442, adopted June 22, 2010, authorizes the Sheriffs Department to
possess prescription medications for the primary purpose of destruction, thereby allowing for the
implementation of the Prescription Drug Drop-Off Program.
The Prescription Drug Drop-Off Program provides a safe disposal location at Sheriffs facilities for
citizens to properly dispose of unwanted prescription medications. This program provides an
environmentally safe alternative to disposing of medications in the landfill or sewer systems,
which may later negatively affect the environment. Additionally, this program encourages citizens
to remove unwanted medications from their homes, thereby reducing access to addictive
medications for accidental or intentional misuse by children in the home or acquisition by
criminals.
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The Evidence Technician will obtain the Drug Drop box key from the facility
Administrative Sergeant.
A sworn member of the Department shall accompany the Evidence Technician and
retrieve the medications from the Drug Drop box.
o
The Evidence Technician and sworn staff member shall seal the container.
A case number will be assigned to the collected medications and a sworn staff member
will complete a Found Narcotics report in NetRMS. This allows tracking of data to
monitor the program benefits (Note: the Special Studies drop-down [DDP], shall be used
for the Found Narcotics report.
Other station staff shall not have access to the contents of the collection boxes.
o
Station staff may monitor the collection of the drop box contents with Evidence
Staff. This allows stations/agencies the ability to track drugs and medications
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The Crime Lab/Evidence Unit will collect the deposited drugs on a frequency deemed
necessary based on the location and usage.
The Crime Lab/Evidence Unit will bag the deposited drugs, document a general
description of the contents, provide a weight of the contents, and place the drugs into
evidence pending destruction.
The Evidence Unit will destroy the collected medications by incineration through a
contracted provider of this service. (10-07-10)
6.122 ELECTRONIC
EVIDENCE SEIZURE
AND HANDLING
Electronic devices discovered at crime scenes, such as computers, smartphones, cellular
phones, PDAs and digital cameras, as well as digital storage media, such as USB thumb drives,
CDs, DVDs, external hard drives, etc., may contain related evidence to the crime being
investigated. Proper collection and preservation of electronic evidence from these devices can
be crucial to the successful prosecution of crimes. Using the following procedures will help to
ensure proper collection and preservation of electronic evidence.
General Principles
General principles to follow when responding to any crime scene in which computers and
electronic technology may be involved include:
If you reasonably believe that the computer is involved in the crime you are investigating,
take immediate steps to preserve the evidence.
Ensure you have a legal basis to seize and search the electronic devices (plain view,
search warrant, consent, etc.).
Determine if any special legal considerations apply (doctor, attorney, clergy, psychiatrist,
newspapers, publishers, etc).
If you are unsure of how to handle electronic evidence, contact the Regional Computer
Forensics Laboratory (RCFL) for assistance.
Evidence Collection
Home/Personal Desktop and Laptop Computers
To properly preserve electronic evidence, the following procedures should be followed in the
order listed and notes should be taken for each step as it is completed.
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Do not use the computer or attempt to look through the computer files to search for
evidence.
o
o
The computer forensic examiner will know it and is required to document it.
Accessing the files will modify data and possibly destroy important evidence.
If you reasonably believe that the computer is destroying evidence, immediately shut
down the computer by pulling the power cord from the back of the computer.
o
If the computer is connected to a network (attached to router and modem), unplug the
power to the router and/or modem, noting the time.
Locate the battery and remove it before the power cord is removed.
The battery is commonly placed on the bottom, and there is usually a button
or switch that allows for the removal of the battery.
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Keep all media, including the computer, away from magnets, radio transmitters and other
potentially damaging elements.
Secure the scene and do not let anyone touch the equipment except personnel trained to
handle network systems.
Contact the Regional Computer Forensics Laboratory (RCFL) for assistance.
DO NOT disconnect any plugs, cables or cords.
o Disconnecting the equipment could:
Severely damage the system and/or disrupt legitimate business.
Create Department and deputy liability.
The Regional Computer Forensics Laboratory (RCFL) has a kiosk available for the safe
viewing/retrieval of data on Flash Media. This kiosk was set up for the assigned
detective to view the data stored on Flash Media as expeditiously as possible.
To properly preserve electronic evidence saved on electronic storage media, the following
procedures should be followed in the order listed and notes should be taken for each step as it is
completed.
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WARNING: At no time shall any seized flash media, i.e. USB thumb drives, etc., be connected to
any San Diego Sheriffs Department computer to view.
The RCFL has a cell phone kiosk for the viewing/analysis of cell phones. This kiosk was
set up for the assigned detective to view the data on the cell phone as expeditiously as
possible. (10-07-10)
6.123 SUBPOENA
ACCEPTANCE AND
COMPLIANCE PROCEDURES
The procedures for accepting and responding to subpoenas depend on the type of subpoena that
is being served. Sheriffs employees must be able to distinguish between different types of
subpoenas, as well as between civil and criminal subpoenas.
Employees who are unsure of these distinctions should consult Legal Affairs. Employees must
also be able to distinguish between a subpoena and a summons and complaint. This section
covers acceptance of subpoenas only.
1.
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The witness must attend court with the records described in the subpoena, unless the records are
not in the custody or control of the witness. Completed reports are not in the custody or control of
individual deputies. A deputy or any employee receiving a subpoena that requires them to bring
to court a copy of the completed report should telephone the attorney issuing the subpoena, and
inform the attorney that they will not produce a copy of the completed report. The attorney should
be advised that he/she may be able to subpoena a report by issuing a Records Only subpoena to
the Custodian of Records of the Sheriffs Records Division, and serving the subpoena on the
Sheriffs Records Division at 9621 Ridgehaven Court, San Diego, CA. For Medical Records only,
the subpoena should be served to Chief, Medical Records 5530 Overland Ave, Suite 370, San
Diego, CA.
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CIVIL CASES NOTE: If the subpoena is not accompanied by a $15.00 check, do not
transmit the documents. Instead, follow the instructions below, and deliver the records in
the sealed envelope to the Subpoena clerk, who will deliver the records upon the
payment of all fees.
The documents, and the Declaration of the Custodian of Records should be placed in a
large manila envelope and sealed, with the title and number of the action (e.g., People v.
John Smith SCN 188888), the name of witness, and the date of the subpoena written in
script on the envelope. The sealed envelope should then be placed into another large
envelope and mailed to the appropriate location (see above).
The Declaration of the Custodian of Records must be signed by a member of the Sheriffs
Sheriffs Department who is qualified to certify the records that are sought in the
subpoena. A blank declaration can be obtained from Legal Affairs. The qualified witness
must be complete, sign and date the affidavit, and include it with the documents sought in
the subpoena.
4. When not to comply with a subpoena
A valid subpoena compels the witness to either comply with the subpoena, or face legal
sanctions. Therefore, once a subpoena is served, it cannot be simply ignored.
Sometimes, a party will attempt to subpoena records and/or testimony that are confidential,
privileged, or not subject to the subpoena process. In other cases, a subpoena may be served
that does not comply with the legal requirements for a subpoena. In such cases the subpoena
must be forwarded immediately to Sheriffs Legal Affairs for determination of appropriate action.
An employee should not refuse to accept a subpoena that appears to improperly seek certain
records. The subpoena should be accepted, and then forwarded to Legal Affairs.
A.
Employees accepting subpoenas must recognize when a subpoena may be seeking material that
is confidential, privileged, or not subject to the subpoena process. Employees should contact
Sheriffs Legal Affairs if there is a question as to whether the material should be produced
pursuant to subpoena.
The most common examples of material that is confidential, privileged, or not subject to the
subpoena process are as follows:
Personnel records of peace officers. A subpoena that seeks investigations, payroll
records, medical records, employment records, etc. of any Deputy Sheriff (or Reserve
Deputy) currently or formerly employed by the Sheriffs Department should be
immediately referred to Legal Affairs. Such records are not subject to the subpoena
process except under very limited circumstances (Evidence Code 1043, 1045; Penal
Code 832.75, 832.7).
Criminal history or Criminal Offender Record Information
(Government Code 13300 et seq.) Any subpoena that seeks criminal history, or arrest,
detention, or investigative reports of a particular individual OR a particular residence
should be brought to the attention of Legal Affairs. However, this does not apply to a
subpoena for reports pertaining to a particular incident, where the requestor has provided
enough information (aside from the name of the individual) to allow the incident to be
identified (such as report number, report date, location of the incident).
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When a subpoena is sent by mail or private carrier (e.g. FedEx, UPS, etc.)
No special rules govern subpoenas sent by mail or private carrier in civil cases.
In criminal cases, however, a subpoena sent by mail or private carrier is not valid unless and until
it is acknowledged by the recipient.
If a Sheriffs employee receives an appearance-only subpoena by mail or private carrier five or
more business days prior to the date listed on the subpoena, he/she should call the attorney to
acknowledge service. The employee is then obligated to attend. (NOTE: Although Penal Code
1328d contemplates that the subpoenaed employee will provide his or her drivers license
number or date of birth to the subpoenaing attorney, no Sheriffs employee is obligated to provide
this information).
However, if a subpoena seeks the production of records along with a personal appearance, or is
not delivered to the employee at least five business days prior to the date listed on the subpoena,
the employee is not obligated to appear. Should the employee be unable or choose not to appear
the facility commander (or designee, other than the employee who is the target of the subpoena)
shall notify the attorney issuing the subpoena that the employee will not attend for failure to timely
serve the subpoena, and refer the attorney to Penal Code Section 1328d.
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Upon receipt of a faxed subpoena (or subpoenas), the staff member responsible for accepting
subpoenas will call the telephone number listed on the subpoena and either communicate their
acceptance of the subpoena(s) or explain why the subpoena(s) cannot be accepted. Accepted
subpoenas will then be recorded in the subpoena log, and delivered to the employee who is the
target of the subpoena, or the employee responsible for complying with the subpoena.
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General Background when individual employees or the Department are named as parties to a
civil action, they are served with the papers which initiate the action in order for the court to
acquire jurisdiction over them to proceed with the lawsuit. It is extremely important to notify
Sheriffs Legal Affairs of such service as soon as possible, since time limits to answer and
defend the actions are sometimes exceedingly short. Failure to respond to pleadings on a
timely basis may result in judgment against all named defendants.
Procedure For Handling Writs, Injunctions, Restraining Orders, and Summons and Complaints
When a person is served with a writ of any kind, an injunction or restraining order, the time to
respond is sometimes five days or less. Therefore, as soon as these papers are received, the
person served should call Sheriffs Legal Affairs immediately.
The legal advisor will then transmit the papers and pertinent information to County Counsel, or
in appropriate cases, to the District Attorney.
When a person is served with a Summons and Complaint, wherein he/she is named as a
party defendant in a civil action such as for false arrest, false imprisonment, or for civil rights
violations, there is also a time limit for responding to such actions. While Summons and
Complaints should be personally served, service can also be affected by leaving a copy of the
Summons and Complaint at the employee's place of business and following up by mailing a
copy to the named party (CCP Section 415.20). In addition, a person can designate any other
person to be his/her agent to accept service (CCP Section 416.90). Whether other methods
of service may be valid sometimes calls for a legal determination. If a person believes or
suspects that he/she has been served or that someone else believes that questionable
service has been effective, all pertinent facts should be promptly submitted to Sheriffs Legal
Affairs and a determination requested.
Therefore, all writs, injunctions, restraining orders and Summons and Complaints should be
sent immediately to the Sheriffs Legal Affairs with the following information:
Name of person receiving service
Whether service was personal or by mail
Place where served/received
Date and exact time or service/receipt
Whether person served wishes to be represented by County Counsel (form letter available).
A request for representation form is available on the Sheriffs Legal Affairs intranet webpage.
(09-29-11)
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The responsibility of the Sexual Assault Unit is to thoroughly investigate those qualifying criminal
cases which occur in the jurisdiction of, or in the areas served by, the San Diego County Sheriff's
Department.
Preliminary Patrol Response & Investigation
The responding deputy will conduct the initial investigation; this includes identifying the victim(s),
suspect(s), and all other involved parties' information. The deputy should conduct a preliminary
interview to determine where the incident occurred and which law enforcement agency has
jurisdiction at that location. The deputy should be sensitive to the fact that sexual assault
incidents can cause victims to suffer significant emotional trauma.
The deputy must determine if the incident occurred within 72 hours of the report. If so, the deputy
will preserve the crime scene and contact the station's patrol or detective sergeant to evaluate the
circumstances. The sergeant will determine based on the criteria of the call, whether to contact
the stations Area detectives or the Sheriff's Sexual Assault Unit.
If the Sergeant determines a detective's immediate response is not necessary, the deputy will
attempt to identify and collect any evidence including, but not limited to clothing, bedding,
weapons, etc.
1. Deputies responding to and taking a report of a sexual assault incident shall inform the
victim that his or her name will become matter of public record unless he or she request
that it not become a matter of public record by performing the following:
a.
b. Document notification of the victim in the narrative section of the report with the victim's
response as follows:
"On (Date) at (Time) I advised (Victim's name) regarding (his/her) rights pursuant to
California Penal Code section 293 and 293.5. (His/her) response was ( )."
c.
Remember it is unlawful for a deputy to request the victim of a sexual assault to submit to
a polygraph examination (see penal code section 637.4).
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Exceptionally violent sexual assault cases in which the victim is severely injured
"Serious bodily injury" means impairment of physical condition, including, but not limited to, loss
of consciousness (caused by physical force); concussion; bone fracture; protracted loss or
impairment of any body member or organ; a wound requiring extensive suturing; and serious
disfigurement.
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6.126 LACTATION
PROCEDURE
Background
In California, mothers have the right to breastfeed. January 1, 2002 the Lactation
Accommodation law was established in the State of California. Federal and California State laws
protect a woman's right to lactation accommodations. In California, all employers must provide
breastfeeding mothers with break time and reasonable accommodations. Per Labor Code
Chapter 3.8 Section 1030, "Every employer, including the state and any political subdivision, shall
provide a reasonable amount of break time to accommodate an employee desiring to express
breast milk for the employees infant child. The break time shall, if possible, run concurrently with
any break time already provided to the employee."
Lactation Accommodation
1. An employee who has the need for lactation accommodations should inform her
supervisor. The employee and the supervisor can discuss any relevant work or break
time issues. Supervisors are required to give employees additional break time to lactate if
needed. Employees should use scheduled break times. Additional break time to lactate
should run concurrently with regular break time.
2. Supervisors who receive a request from an employee for lactation accommodations will
do their best to provide the following:
a. A private location for the employee to express breastmilk other than a bathroom due
to sanitation issues/concerns. The space should be free from intrusion and in close
proximity to the employee's work area. Ideally, the location should have an electrical
outlet.
b. A reasonable amount of break time to express breastmilk.
c. If a supervisor is unable to meet the above listed needs due to the current work
facility, it may be necessary to temporarily move that employee to a different work
location.
Contact with a Breastfeeding Mother in a Sheriff's Facility
Sheriff's Department employees must adhere to the protections afforded breastfeeding mothers.
Any breastfeeding mother in a Sheriff's Facility should not be asked to move or cover-up. The law
does not state that a woman needs to cover up while breastfeeding in public. If a member of the
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Gender Non-Conforming: gender characteristics and /or behaviors that do not conform to those
typically associated with a person's biological sex.
Gender "Norms": the expectations associated with "masculine" or "feminine" conduct, based on
how society commonly believes males and females should behave.
Immigration Detainee: any person who is in the actual or constructive custody of the Department of Homeland Securitys Immigration and Customs Enforcement (ICE), Customs and
Border Protection, or the Office of Refugee Resettlement (ORR) pending conclusion of immigration proceedings. ICE houses some detainees in facilities that it owns and operates and contracts with local, State, Federal, and private facilities to hold others. Unaccompanied minors in
immigration detention are under the care and custody of ORR and are housed in foster care,
shelters, group homes, and secure juvenile detention centers. Customs and Border Protection
detains both adults and youth for short periods of time in holding cells before they are moved into
ICE custody.
Intersex: a condition in which a person is born with external genitalia, internal reproductive
organs, chromosome patterns, and/or an endocrine system that does not fit typical definitions of
male or female.
LGBTI: acronym for a group of sexual minorities including lesbian, gay, bisexual, transgender,
and intersex individuals.
Lockup: a temporary holding facility of a federal, state, or local law enforcement agency.
Lockups include locked rooms, holding cells, cell blocks, or other secure enclosures under control
of a law enforcement, court, or custodial officer. Lockups are primarily used for the temporary
confinement of individuals who have recently been arrested or are being transported to or from a
court, local jail, state prison or other facility.
Medical Practitioner/Mental Health Practitioner: a medical practitioner or mental health
practitioner are professionals who, by virtue of education, credentials, and experience is
permitted by law to evaluate and care for patients within the scope of his or her professional
practice. A qualified medical practitioner or qualified mental health practitioner refers to such a
professional who has also successfully completed specialized training for treating sexual abuse
victims.
Need to Know: a criterion for limiting access of certain sensitive information to individuals who
require the information to make decisions or take action with regard to an inmates safety or
treatment or to the investigative process.
Sex: one's anatomical make-up, including external genitalia, chromosomes and reproductive
system.
Sexual Identity: the sex that a person sees themselves as. This can include refusing to label
oneself with a sex.
Sexual Orientation: romantic and/or physical attraction to members of the same or different sex.
Transgender: a person whose gender identity differs from their sex at birth.
Transgender Female: a person whose birth sex was male, but understands herself to and
desires to live her life as female.
Transgender Male: a person whose birth sex was female, but understands himself to be and
desires to live his life as a male.
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Transsexual: a person whose physical anatomy does not match his or her gender identity, and
seeks medical treatment (sex reassignment surgery or hormones or combination thereof).
Transvestite: a person who engages in gender non-conforming behavior, such as adopting the
gender expression of the opposite sex for purposes of sexual or emotional gratification, but does
not necessarily consider their gender identity to be different from their sex.
Victim Advocate: an individual, who may or may not be affiliated with the department that
provides victims a range of services during the forensic exam and investigatory process. These
services may include emotional support, crisis intervention, information and referrals and
advocacy to ensure that victim's interests are represented, their wishes respected and their rights
upheld.
Volunteer: an individual who donates his or her time and effort on a recurring basis to enhance
the activities and programs of the department.
PREA COORDINATOR
The San Diego Sheriff's Department Command staff shall designate a PREA Coordinator to
oversee department compliance efforts. The person selected for this position shall be trained on
PREA, as well as have the knowledge and skills necessary to evaluate and implement PREA
compliance policies and protocols.
The duties of the PREA Coordinator shall include:
Development and revision of existing policy and training to better prevent detect and respond
to incidents of sexual abuse.
Assembling a team of subject matter experts to ensure all department division entities are
represented to ensure overall compliance.
Review all complaints, grievances and reports related to incidents of sexual abuse.
Ensure all relevant data is collected, recorded and submitted for the annual DOJ Survey of
Sexual Violence and PREA survey.
Serve as the chairperson of the sexual incident review board. Ensure review and report of
findings and corrective actions is completed following each incident.
Ensure all detainees/inmates are informed of department policy and are afforded multiple
avenues for reporting incidents of sexual harassment and abuse.
Develop a Department zero tolerance policy for all forms of sexual conduct. Bureaus
operating a lockup as defined will be responsible for evaluating and revising any relevant
operations or policies specific to their respective operations.
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PREVENTION PLANNING
The following pro-active measures and operations have been implemented, with the intent of
preventing and establishing methods to prevent sexual abuse:
When staff learns that a detainee/inmate is subject to a substantial risk of imminent sexual
abuse, immediate action will be taken to protect the detainee.
Any new contract or contract renewal shall provide for agency monitoring to ensure the
contractor is complying with PREA standards.
Utilize a staffing plan that provides for adequate staffing and video monitoring to protect
detainees against sexual abuse.
Conduct extensive criminal background and records checks to prevent hiring and promoting
of anyone who has attempted, engaged, been civilly or administratively adjudicated or
convicted of sexual abuse in an institutional setting or in the community facilitated by force, or
coercion. A polygraph check and psychological evaluation will also be conducted prior to the
hiring of any new employees.
Upon designing planning, modification or expansion of new or existing lockup, consider the
effect of the design's ability to protect detainees from sexual abuse. Consideration of staffing
levels, placement of video monitoring systems and assignment of staff, in areas where they
may be monitoring inmates of the opposite gender.
Ensure any contracting agreements for confinement of detainees contains language in the
MOU that the entity must comply with the department's zero tolerance of all forms of sexual
conduct.
RESPONSIVE PLANNING
An administrative and/or criminal investigation will be conducted for all allegations of sexual
abuse and sexual harassment. The department shall employ multiple protection measures, such
as housing changes or facility transfers for detainee victims or abusers, removal of alleged staff
or detainee abusers from contact with victims and emotional support services for staff that fear
retaliation for reporting sexual abuse or harassment or for cooperating with investigations.
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Department's zero tolerance policy for sexual abuse and sexual harassment.
Ensure the rights of staff and inmates to be free of retaliation for reporting sexual harassment
or sexual abuse.
Professional behavior and effective communication methods with detainees, including LBGTI
individuals.
All investigators shall receive specialized training in techniques for interviewing sexual abuse
victims, proper use of Miranda and Garrity warnings, sexual abuse evidence collection in
confinement settings and the criteria and evidence required to substantiate a case for
administrative action or prosecution referral. Each bureau will be responsible for ensuring
investigators responding to incidents of sexual abuse have received specialized training in
responding to incidents of sexual abuse.
Training shall be documented through employee/volunteer/contractor/visitor signature that they
understand the training they received.
Inmates shall receive sexual harassment and abuse training which will consist of and include the
following:
During the intake process, detainees will be informed of the department's zero-tolerance policy
regarding sexual harassment and abuse via the inmate orientation video and posted signage. All
information in the video and postings will be provided in English and in Spanish. The orientation
video will also have a sign language interpreter. Signage will also be posted in inmate housing, as
well as conspicuous areas throughout the facility.
Upon hiring an inmate worker, they will be required to sign a contract (DSB Form J-114) among
other items, the form advises the inmate worker of the Department's zero tolerance for sexual
harassment and sexual abuse.
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REPORTING
All staff is required to immediately or as soon as reasonably practical report any knowledge,
suspicion, instances of retaliation, staff neglect or violation of responsibilities, or information
regarding an incident of sexual harassment or sexual abuse that occurred in a facility or program
providing services to detainees/inmates under the jurisdiction of the San Diego Sheriff's
Department.
Responsibilities include:
Staff shall accept reports made verbally, in writing, anonymously and/or from third parties,
and promptly document any of these verbal reports.
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The Department will provide staff with a method to privately report sexual harassment and
abuse of detainees. Apart from reporting to designated supervisors or officials, staff shall not
reveal any information related to a sexual abuse report to anyone other than to the extent
necessary, as specified to make treatment and investigative decisions.
If the alleged victim is under the age of 18 or considered a vulnerable adult under a state or
local vulnerable person's statute, the Department will report the allegation to the designated
state or local services agency under applicable mandatory reporting laws.
Detainees/Inmates:
Detainees/inmates can privately report sexual harassment and sexual abuse, retaliation by
other detainees or staff for reporting sexual harassment and abuse and staff neglect or
violation of responsibilities that may have contributed to such incidents.
Detainees/inmates will have at least one way to report harassment or abuse to a public or
private entity or office that is not part of the department and is able to receive and
immediately forward detainee reports of sexual harassment and sexual abuse to department
officials, allowing the detainee to remain anonymous upon request. Housing unit postings will
have the telephone numbers of outside agencies and resources.
If the alleged sexual assault is reported or discovered prior to 72 hours after the incident,
secure and preserve any crime scene until appropriate steps can be taken to collect any
evidence. In addition, the victim should be asked if they retained any evidence of the assault
(e.g., soiled bedding, clothing, etc.)
Notify facility medical staff to coordinate necessary medical and social services. If the abuse
occurred within 120 hours, the alleged victim shall be taken to an appropriate medical facility
for a Sexual Assault Response Team (SART) examination.
If the abuse occurred within a time period that still allows for the collection of physical
evidence, request that the alleged victim not take any actions that could destroy physical
evidence, including, as appropriate: washing, brushing teeth, changing clothes, urinating,
defecating, smoking, drinking or eating.
If the first responder is not a sworn staff member, the responder shall be required to request the
alleged victim not take any actions that could destroy physical evidence, then notify sworn staff.
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INVESTIGATIONS
All allegations of sexual abuse and harassment will be conducted promptly, thoroughly and
objectively, including third-party and anonymous reports.
The Detentions Investigation Unit (DIU) will investigate and conduct criminal investigations
conducted within detention facilities and areas which house inmates in our custody that are
supervised by the Sheriff's CPAC unit.
Any responding investigator, from their respective bureau, will have completed specialized
training in conducting sexual abuse investigations.
All criminal and administrative reports relating sexual abuse of detainees/ inmates shall be
retained as long as the alleged abuser is incarcerated or employed by the Department, plus
five years.
If a criminal investigation is warranted, investigators shall gather and preserve direct and
circumstantial evidence, including any available physical and DNA evidence and any available
electronic monitoring data; shall review prior complaints and reports of sexual abuse involving the
suspected perpetrator.
When the quality of evidence appears to support criminal prosecution, the Department shall
conduct compelled interviews only after consulting with prosecutors as to whether compelled
interviews may be an obstacle for subsequent criminal prosecution.
The credibility of an alleged victim, suspect, or witness shall be assessed on an individual basis
and shall not be determined by the person's status as a detainee or staff.
No detainee who alleges sexual abuse will be required to submit to a polygraph examination or
other truth telling device as a condition for proceeding with the investigation of such an
investigation.
Administrative investigations shall include an effort to determine whether staff actions or failures
to act contributed to the abuse. They shall be documented in written reports that include a
description of the physical and testimonial evidence, the reasoning behind credibility
assessments and investigative facts and findings. Substantiated allegations of conduct that
appears to be criminal shall be referred for prosecution. The departure of an alleged abuser or
victim from the employment or control of the department shall not provide basis for terminating an
investigation.
Following an investigation into a detainee's allegation of sexual abuse, the detainee shall be
notified as to whether the allegation has been determined to be substantiated, unsubstantiated, or
unfounded. Following a detainee's allegation that a staff member has committed sexual abuse;
the Department shall inform the client of the following:
Whether or not the staff member is assigned to the detainee's housing area.
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DISCIPLINE
Staff shall be subject to disciplinary sanctions up to and including termination for violating
Department sexual abuse or sexual harassment policies. Termination shall be the presumptive
disciplinary sanction for staff who has engaged in sexual abuse.
Disciplinary sanctions for violations of policies relating to sexual abuse or sexual harassment
(other than actually engaging in sexual abuse) shall be commensurate with the nature and
circumstances of the acts committed, the staff member's disciplinary history and the sanctions
imposed for comparable offenses by other staff with similar histories.
Any contractor or volunteer who engages in sexual abuse shall be prohibited from contact with
detainees and be reported, unless the activity was clearly not criminal.
REVIEW
A review will be conducted upon conclusion of every sexual abuse investigation by the Critical
Incident Review Board (CIRB). This is to include allegations which have not been sustained,
unless the allegation has been determined to be unfounded. Reviews shall ordinarily occur within
30 days of the conclusion of the investigation. The review team shall include upper-level
management officials, with input from line supervisors and investigators.
CIRB shall:
Consider whether the allegation or investigation indicates a need to change policy or practice
to better prevent, detect or respond to sexual abuse
Consider whether the incident or allegation was motivated by race, ethnicity, gender identity,
LGBTI status, or perceived status, gang affiliation, or was motivated or otherwise caused by
other group dynamics at the facility.
Examine the area where the incident allegedly occurred to assess whether physical barriers
in the area enabled abuse.
Assess the adequacy of staffing levels in that area during different shifts.
The Division of Inspectional Services (DIS) will prepare a report of findings: (DIS)
Provide the report to the Department PREA Coordinator, and the respective Facility
Commander and PREA Manager where the incident occurred. The recipient Facility
Commander shall implement recommendations for improvement or shall document reasons
for not doing so.
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DATA COLLECTION
Data will be collected by DIU for every allegation of sexual abuse under the direct control of the
department and shall be aggregated at least annually. The incident-based data collected shall
include, at a minimum, the data necessary to answer all questions from the most recent version
of the Local Jail Jurisdictions Survey of Sexual Violence conducted by the Department of Justice,
or any subsequent form developed and designated for jails.
DIU shall maintain, review and collect data as needed from all available incident based
documents, including reports, investigation files and sexual abuse incident reviews. The
Department shall obtain incident-base and aggregate data from any private agency with which it
contracts for confinement of its detainees. Upon request, the Department shall provide all such
data from the previous calendar year to the Department of Justice no later than June 30.
Data collected by DIU will be reviewed by DIS in order to improve the effectiveness of its sexual
abuse prevention, detection and response policies, practices and training including:
Preparing an annual report of its finding and corrective actions for each facility, relevant
operational area, as well as the Department as a whole.
The final report shall be approved by the Sheriff and made available to the public via the
public website.
The Department may redact specific material from the reports when publication would
present a clear and specific threat to the safety and security of the Department, but must
indicate the nature of the material redacted.
The Department shall ensure all data collected is securely retained. All aggregated sexual abuse
data from facilities, relevant operational area and private agencies with which the Department
contract shall be readily available to the public annually via the public website. Any personal
identifiers shall be removed prior to posting.
All sexual abuse data collected as listed shall be maintained at least ten years after the date of
the initial collection unless federal, state or local law requires otherwise.
SECTION 6 Operations_____________________________________________
Have access to and shall observe all areas of the audited facilities.
Shall be permitted to conduct private interviews with detainees and inmates who shall be
permitted to send confidential information or correspondence to the auditor as if they were
communicating with legal counsel.
The auditor's final report shall be posted on the Sheriff's public website.
A PREA audit finding of "Does Not Meet Standards," with one or more standards shall trigger a
180 day corrective action period. The auditor and Department shall jointly develop a corrective
action plan to achieve compliance.
After the 180 day corrective action period ends, the auditor shall issue a final determination as to
whether the facility has achieved compliance with those standards requiring corrective action.
If the Department does not achieve compliance with each standard, it may (at its discretion and
cost) request a subsequent audit once it believes that it has achieved compliance.
APPEALS
The Sheriff's Department may lodge an appeal with the Department of Justice regarding any
specific audit finding that is believed to be incorrect. Such appeals must be lodged within 90 days
of the auditor's final determination.
If the DOJ believes the Department has stated good cause for a reevaluation, the Department
may commission a re-audit by another auditor mutually agreed upon by both agencies. The
Department shall bear the costs of this re-audit. The findings of the re-audit shall be final.
(04-02-14)
Deployment
The San Diego County Sheriff's Department deputies will deploy Naloxone kits in the following
primary locations:
Every on-duty patrol unit, Community College unit(s), Court Services Field unit(s), Waterfront
Enforcement Team (WET) unit, Railroad Enforcement unit(s), Traffic unit(s), School Resource
Officer and any unit who, during the course of their shift, is likely to respond to a medical
emergency in the field. Other locations may also be equipped with the Naloxone kits upon
command request.
SECTION 6 Operations_____________________________________________
Naloxone use
When using the Naloxone kit, deputies will maintain universal precautions against blood borne
pathogens. Deputies must first perform a basic patient assessment to determine
unresponsiveness, absence of breathing and or pulse and perform CPR/First Aid as required.
Deputies should conduct a quick survey of the area to check for evidence of drug use. If deputies
determine the patient is likely suffering a medical emergency as a result of an opiate over-dose,
deputies will update the dispatcher that the patient is in a potential overdose state. The dispatcher
will then update the medical response unit. Deputies shall follow the protocol as outlined in the
Naloxone training. Deputies will inform responding EMS/Paramedics that they have administered
Naloxone and the number of doses used.
Issuance:
Naloxone is a controlled substance and as such must be monitored. The Naloxone must be
stored in a climate controlled area and in a location where access to the medication can be
controlled. The shift sergeant is responsible for issuing the Naloxone kits to all field units. The
sergeant will check-out and check-in each kit at the beginning and end of each shift by having
deputies complete an entry in a Naloxone check-in/out log. The shift sergeant will make every
attempt to locate any missing Naloxone kits and ensure each kit is returned. The sergeant will
make an entry in the sergeant's log (or equivalent) at the beginning of each shift that all Naloxone
kits were accounted for. Any missing kits will also be logged as missing in the sergeant's log (or
equivalent).
Maintenance / Replacement
An inspection of the Naloxone kit shall be the responsibility of the personnel checking out the
equipment. Deputies shall inspect the kit at the time they check it out (usually at the start of their
shift). The Naloxone kit will be kept inside the vehicle and not in the trunk, while the deputy is in
service. This is imperative since extreme temperature changes may affect the effectiveness and
integrity of the medication.
The station's Naloxone coordinator (the Administrative Sergeant or equivalent) will conduct an
inspection of the Naloxone kits on the first workday of each month and collect the prior month's
Naloxone kit sign in/out forms for auditing purposes. The Naloxone coordinator will also perform a
monthly audit of these forms to ensure compliance.
Missing or damaged Naloxone kits will be reported as missing or damaged equipment to the
Patrol Sergeant. The Patrol Sergeant will notify the station/facility Naloxone Coordinator. The
Naloxone Coordinator will re-issue new kits as needed or as supply allows. Each station/facility
will be responsible for ordering and/or re-ordering their own Naloxone doses from Sheriff's
Medical Services.
SECTION 6 Operations_____________________________________________
SECTION 6 Operations_____________________________________________
SECTION 6 Operations_____________________________________________
7.2 TELEPHONE
COMPANY SUBSCRIBER
INFORMATION
All requests for information from the telephone company for subscriber information shall be
handled by the personnel who are conducting an investigation requiring the information.
In emergency situations, the Communications Division supervisor is authorized to request and
receive telephone company information.
No information shall be furnished by the telephone company except to those members of this
Department authorized to receive such information. (10-01-08)
SECTION 7 Communications
SECTION 7 Communications
SECTION 7 Communications
SECTION 7 Communications
Location of a collision.
A factual synopsis of the incident. If an arrest is involved, the provisions listed above shall
apply. The names of juveniles arrested as a result of traffic matters may not be released.
SECTION 7 Communications
Juvenile arrestees, detainees or suspects (under 18 years of age, except for governmental
purposes.
Victims of any crime defined by Penal Code Section 261, 264, 264.1, 273a, 273d, 273.5, 286,
288, 288a, or 289.
Confidential Informants.
Individuals taken into custody under Welfare and Institutions Code Section 5150 (Dangerous
or gravely disabled persons).
Information that may endanger the safety of any person, including law enforcement
personnel.
Any portion of a report which reflects the analysis, recommendation, or conclusion of the
investigating officer.
SECTION 7 Communications
Records pertaining to pending litigation to which the public agency is a party until litigation is
adjudicated or otherwise settled.
Personnel, medical or similar files, the disclosure of which would constitute an unwarranted
invasion of privacy.
The names of deceased persons shall not be released to the news media until the next of kin
of the decedent is notified.
SECTION 7 Communications
All information received by an authorized recipient listed above must not be further released by
said recipient, except to other listed authorized recipients.
This does not prohibit the release of information about crimes or arrest reports as long as the
juvenile's identity is not disclosed, nor does it apply prior to the juvenile being taken into custody.
Access to Department Reports by News Media
To fulfill the requirements of statutory law and to keep the public informed on law
enforcement-related issues, basic information will be released to the media, upon request, in as
timely a manner as possible as set forth in this policy.
The following documents shall generally be made available for public examination:
Activity Logs
Arrest Reports
Crime/Incident Reports
Station commanders shall routinely make available for review copies of Activity Logs,
Crime/Incident Reports and Arrest Reports excluding the information that is exempt from release.
Station commanders or their designee, shall be available to the media, during normal business
hours, for discussion and verbal amplification of reports if requested.
Court decisions have held that the selective release and selective exemption of information is
prohibited. Once information is released to one party it becomes a public record and cannot be
withheld from another member of the public (Black Panther Party vs. Kehoe [1974].)
Station and facility commanders are accountable for the decision to withhold any specific report
or information to the media or general public. No member of the Department will give assurance
to any person involved in an incident that the incident will not receive publicity.
Media representatives shall be permitted to obtain photocopies of Activity Logs, Arrest Reports
and Crime/Incident Reports, except information not subject to disclosure. Copies of traffic
SECTION 7 Communications
Media representatives shall not be permitted to read or obtain photocopies of reports beyond
the expressed provisions of this policy.
7.4 CELLULAR
PHONE/OTHER
WIRELESS ELECTRONIC
DEVICES
Applicability
This mobile device procedure applies to, but is not limited to, Apple iOS devices, all cellular
phones, smartphones, and other wireless electronic devices. This procedure applies to any
hardware and related software that could be used to access resources from outside of our
network, even if said equipment is not sanctioned, owned, or supplied by the Department (e.g.
Personal computer or laptop used to log in remotely).
SECTION 7 Communications
DSD reserves the right to refuse the ability to connect mobile devices to Department-connected
infrastructure. DSD will engage in such action if it feels such equipment is being used in such a
way that puts the systems, data, users, and/or law enforcement information at risk.
All Department issued devices will be registered with DSD. DSD will maintain a list of approved
mobile devices and related software applications and utilities.
All mobile devices attempting to connect to the Department's network through an unmanaged
network (i.e. the Internet) may be inspected using technology centrally managed by DSD.
Devices that have not been previously approved by DSD are not in compliance with DSDs
security policies, or represent any threat to the Department's network or data may not be allowed
to connect. Laptop computers or personal PCs may only access the Department's network and
data using approved methods.
SECTION 7 Communications
Employees using mobile devices and related software for network and data access shall, without
exception, observe secure data management practices. All mobile devices must be protected by
a strong password. Employees agree to never disclose their passwords to anyone, particularly to
family members if Department's work is conducted from home.
DSD staff may make modifications and add software to any Department-issued mobile device
including but not limited to: security software, whole device encryption, and remote erase
capabilities.
DSD staff will set the mobile device to lock after 5 failed login attempts. After 10 failed attempts,
activation of the lock feature will result in a complete erase of the information on the device. DSD
staff will set the mobile device to logout after 15 minutes of inactivity.
No users will download any application or service to any Department-issued mobile device which
allows the password feature to be bypassed.
Employees are prohibited from altering, modifying or disabling the system and security
configuration of wireless devices.
All users of affected mobile devices must employ reasonable physical security measures. End
users are expected to secure all such devices used for this activity whether or not they are
actually in use and/or being carried. This includes, but is not limited to, passwords, encryption,
and physical control of such devices whenever they contain enterprise data. Using nonDepartment's computers to synchronize these devices is prohibited.
Any mobile device that is being used to store department data must adhere to the authentication
requirements of DSD.
DSD will manage security policies, network, application, and data access centrally using
whatever technology solutions it deems suitable.
User will not modify the operating system of any Department-issued mobile device in any way
that allows them to bypass limitations and protections Department imposes as a condition of
connecting to its systems.
Users will surrender any department-issued mobile device to DSD in the event a security or
privacy breach has or is suspected to have occurred in connection with the device. In the event of
a lost or stolen mobile device it is incumbent on the user to report this to DSD immediately. The
device will be remotely wiped of all data and locked to prevent access by anyone other than DSD.
If the device is recovered, it can be submitted to DSD for re-provisioning. If the phone or wireless
electronic device is lost or stolen, a crime report and a county "Report of Missing, Stolen or
Damaged Supply Items" (Form A/S 5/22) must be filed immediately.
SECTION 7 Communications
DSD will support its sanctioned hardware and software, but is not accountable for conflicts or
problems caused by the use of unsanctioned media, hardware, or software. This applies even to
devices already known to the DSD.
Employees, contractors, and temporary staff will make no modifications of any kind to
department-owned and installed hardware or software without the express approval of DSD. This
includes, but is not limited to, any reconfiguration of the mobile device.
DSD reserves the right, through policy enforcement and any other means it deems necessary, to
limit the ability of end users to transfer data to and from specific resources on the enterprise
network.
Users will sync department-issued mobile device with updated device policies when requested by
DSD.
Cellular phones, smartphones, and other wireless electronic devices are the responsibility of the
department employee to which they are assigned. If a change is made regarding the assignment
of a cellular phone, or other wireless electronic devices, the person to whom the device is
assigned will notify the Cell Phone Coordinator in the Accounts Payable & Supply Unit as well as
submit a help desk ticket to DSD.
Requests for upgrades of cellular phones or other wireless electronic devices that incur any cost
to the department require approval through the chain of command, including the commander.
This includes additional costs for accessories, chargers, cables, etc. All costs incurred from the
request will come from the individual commands budget.
The department employee agrees to immediately report to DSD HelpDesk any incident or
suspected incidents of unauthorized data access, data loss, and/or disclosure of company
resources, databases, networks, etc.
DSD staff reserves the right to completely erase any department-issued mobile device if the
device is lost or stolen, if the mobile device is returned to DSD, or if the user is no longer an
employee. Any questions relating to this policy should be directed to the Data Services Division.
SECTION 7 Communications
SECTION 7 Communications
7.5 COMMUNICATIONS
NEEDS
The Communications Coordinator, Communications Division Captain, and the Department
Vehicle Coordinator represent the Sheriff's Department in the areas of technical planning for radio
and other County owned communications and electronic equipment needs. These three
individuals will provide the Director of the Department of General Services with appropriate
guidelines for this phase of planning.
Technical advice for changes in existing systems as well as new concepts shall be provided by
Sheriff's Wireless Division for radio and Sheriff's Data Services for electronic equipment.
Requests for special installations of such equipment as mobile radios, emergency vehicle lights
or vehicle public address systems shall be channeled through the Department Vehicle
Coordinator. This will include changes to existing equipment configurations as well as installation
of new equipment.
The ordering of communications equipment will be coordinated by the Communications
Coordinator in conjunction with the Captain of the Sheriff's Communications Division, and the
Law Enforcement Support Bureau Analyst. (06-15-15)
SECTION 7 Communications
SECTION 7 Communications
SECTION 7 Communications
E-mail is a recognized form of business communication and shall be accessed and answered in a
timely manner. E-mail messages, which are sent or forwarded, shall not be deliberately altered in
order to deceive the receiver as to the original content. All e-mail messages are the property of
the San Diego Sheriffs Department and there is no expectation of privacy. The auto-forwarding
of e-mails outside of the San Diego Sheriffs E-mail system is prohibited.
E-mail shall not be used to send messages containing inappropriate language or images. This
includes communications which are fraudulent, offensive, abusive, demeaning, sexually explicit,
harassing, threatening in nature or which bring discredit to the department. All Sheriffs Rules of
Conduct (P&P Section 2.1) apply to e-mail usage.
Global messages, such as Everyone or Subscriber messages are to be sent by authorized
personnel only and shall be limited to official business. Authorization through DSD must be
granted by the employees station/facility captain/manager. The subscriber authorization list is
audited monthly. Staff members who have not used their access in 30 days will be removed.
Requests for audits of E-mail usage or access to another staff members account as a part of a
personnel or internal affairs investigation must be made in writing to the departments System
Security Officer and/or DSD Infrastructure Manager. Requests for audits must originate from the
station/facility captain/manager or above prior to making the request.
E-mail is a common source for computer virus attacks. Employees should not open e-mail
attachments from suspicious or unknown sources.
Internet Usage
Internet access is intended for official business only and can be rescinded at any time. Accessing
Internet sites that are sexual or pornographic in nature, harassing, derogatory, discriminatory, or
offensive or pose a threat to the general health of the San Diego Sheriffs automation
environment is prohibited. The department reserves the right to block any category of sites or
individual sites as it deems necessary to ensure the operation and health of the departments
systems and networks. The department will provide internal unsecured wireless guest access to
the internet for all visitors and vendors. Sheriffs PCs and/or laptops are not authorized to
connect or access the internet using the internal unsecured wireless guest service. Department
employees are prohibited from procuring equipment via outside funding for the purpose of
accessing the internal unsecured wireless guest service.
All Sheriffs Rules of Conduct (P&P Section 2.1) apply to Internet usage. Criminal investigations
utilizing department computers to access generally prohibited areas are exempt. Exemption
requests must be made in writing by the station/facility captain/manager or above to the DSD
helpdesk, including the nature of request, list of requested exemptions, staff members name,
ARJIS ID, and duration of exemption. Requests for audits of internet usage as a part of a
personnel or internal affairs investigation must be made in writing to the departments System
Security Officer and/or DSD Infrastructure Manager. Requests for audits must originate from the
station/facility captain/manager or above prior to making the request.
Software & Applications
In order to manage system & network security effectively, employees are prohibited from
installing any software or applications not approved by the Data Services Division (DSD).
SECTION 7 Communications
Department Websites
Information posted on the Sheriffs section of the San Diego County website must be approved by
the departments Public Affairs Director. Management must ensure that confidential or sensitive
information is not made accessible to the public. Any official Sheriffs information or materials
posted to a public website must be approved by the employees Division Commander. Review by
Sheriffs Legal Affairs may be appropriate.
Remote Access
Remote access to the San Diego Sheriffs environment is intended for official business only and
can be rescinded at any time. Methods of remote access shall be determined by the Data
Services Division. Current remote access methods include VPN, PIM devices such as Blackberry
handhelds or other approved handheld devices, internal wireless networks, and wireless ISP PC
cards/devices.
The use of the remote services are restricted as follows:
Access to CLETS services for general use and system problem resolution via the VPN or
any wireless service via the internet is strictly prohibited per sections 1.6.8 and 1.9.3 of
the CLETS Policies, Practices, and Procedures.
Use of any remote access method must not compromise or modify the San Diego
Sheriffs network security.
All use of any remote access method must be in compliance with the San Diego Sheriffs
and San Diego Countys security policies and procedures.
Requests for remote access must be submitted to the DSD Helpdesk by the staff members
station/facility captain/manager or above and include bureau commander approval. VPN and
internal wireless access into the Sheriffs systems shall only be provided via a Sheriffs issued
PC, Laptop, tablet or Smartphone. Upon approval by the staff members bureau commander, the
installation of the departments VPN client and/or internal wireless shall be performed by Data
Services Staff only. (10-31-13)
SECTION 7 Communications
SECTION 7 Communications
III.
SECTION 7 Communications
IV.
QUESTIONS
Social media is a rapidly-evolving technology and there will likely be issues arise that are not
addressed in this policy. If you are uncertain about the application of this policy or if
questions arise about the appropriate use of social media, you should seek guidance before
posting to social media, since most information cannot be recalled. The Public Affairs
Director has been designated as the contact person for purposes of answering questions
relating to this policy. (04-02-14)
SECTION 7 Communications
Prior to receiving authorization to carry a firearm on or off-duty, all sworn personnel shall be
instructed in, and given copies of the San Diego Sheriff's Department Policy on the Use of
Firearms.
Definitions
Fleeing Felony Suspect
Is a suspect who is attempting to avoid apprehension, has committed a crime that is classified by
the California Penal Code as a felony, and may or may not be armed. No fleeing felony suspect
should be presumed to pose an immediate threat to life in the absence of actions that would lead
one to reasonably believe otherwise. The deputy's reasonable belief must be based on the
suspect's actions which previously demonstrated a threat to or the wanton disregard for human
life.
The U.S. Supreme Court in Tennessee v. Garner held that the use of deadly force to prevent the
escape of an apparently unarmed, non-dangerous felony suspect is not constitutional.
Under current law, deadly force is examined to ensure that a deputy acted in an objectively
reasonable manner under the circumstances confronting him or her.
Reasonable Suspicion
Is a suspicion founded upon circumstances sufficiently strong to warrant a reasonable person
grounds to suspect another of a crime and justify detention.
Serious Physical Injury
Is grave harm or injury which causes or gives rise to the apprehension of danger to life, health or
limb.
Negligent
Failing to exercise the care expected of a reasonably prudent person in like circumstances.
Unintended
Not intentional or deliberate; unplanned.
It shall be the policy of this Department whenever any Deputy Sheriff, while in the performance of
his/her official law enforcement duties, deems it necessary to utilize any degree of physical force,
the force used shall only be that which the Deputy Sheriff believes necessary and objectively
reasonable to effect the arrest, prevent escape or overcome resistance (per 835(a) PC).
Deputies shall utilize appropriate control techniques or tactics which employ maximum
effectiveness with minimum force to effectively terminate, or afford the Deputy control of the
incident.
SECTION 8 Firearms
Deputies shall not knowingly place themselves in the path of a moving vehicle or in the likely path
of a vehicle that is currently stopped but is under the immediate control of a driver. When
feasible, deputies should attempt to move out of the path of any moving vehicle to a position of
cover. This tactic is safer for the deputy and may eliminate the need for shooting at the driver or
occupant of a moving vehicle, thereby also making it safer for others in the area.
SECTION 8 Firearms
When a fleeing vehicle does not pose an immediate threat of serious bodily injury or death to the
deputy or another person at the scene, firearms will not be discharged at such fleeing vehicles
except in extraordinary circumstances when a deputy believes with a reasonable certainty that
the driver or occupant will inflict harm likely to cause serious bodily injury or death if allowed to
escape.
Disposal of Animals
The use of firearms to kill an animal which is seriously injured or poses a real threat to the safety
of humans is approved when no other disposition is practical and the safety of people has been
given prime consideration.
Surrendering of Weapons
Deputies generally shall not surrender their firearms except as a last resort and only after using
every tactical plan available. Surrender of a weapon rarely de-escalates a serious situation and
can, in fact, put the deputy and innocent persons in jeopardy. The Department recognizes the
extreme seriousness of the incidents of this nature and expects that deputies who are assigned to
work together discuss and plan for reaction to such critical situations.
Removal of Weapon from Holster or Display of Weapon
As a general rule, deputies shall not remove a firearm from the holster or display firearms unless
there is sufficient justification.
In effecting the arrest of felony suspects, deputies may display a firearm for the purpose of
obtaining and maintaining control of the suspect. The term felony suspect is generally intended
to be limited to felony crimes which carry an implication of violent behavior.
SECTION 8 Firearms
8.2 DISCHARGE OF
FIREARMS
The Sheriff, at his or her discretion, may authorize professional staff members of the Department
to carry firearms during the course of their duties and within the scope of their County
employment. As such professional staff members authorized to carry firearms shall conform to
the established procedures contained in this section. Possession of a valid Concealed Weapons
Permit does not by itself authorize a professional staff member to carry a loaded and concealed
firearm, while acting within the scope of their County employment.
The procedures contained in this section apply to all members of the Department, both on duty
and off duty discharges of firearms. The terminology of deputy involved applies to all
classification of employees, both sworn and professional staff.
Deputies and authorized professional staff members shall exercise the utmost care in their
handling and use of firearms while engaged in the performance of their duties and while
exercising their option to carry a loaded and concealed weapon while off duty. Fingers shall not
be placed on the trigger of any firearm handled unless the conscious and lawful decision has
been made to discharge the firearm, or while conducting and administrative functions check on
an unloaded firearm.
Deputies and authorized professional staff members shall notify the Communications Center of
any discharges of firearms as soon as is reasonably practical, regardless of whether the
discharge was unintended.
When a shooting incident is a negligent or unintended discharge, other than inside a loading
barrel, the supervisor will advise the deputy that they are required to contact the Weapons
Training Unit to schedule training and requalification. The training shall be accomplished by the
next working day.
The discharge of a firearm during the use of a Department approved loading barrel will be an
exception. The command is required to complete an administrative investigation documenting the
circumstances of the unintended discharge.
SECTION 8 Firearms
Homicide Detail
The Crime Laboratory will respond with a crime scene investigation team to assist in the
investigation of any deputy involved shooting. The Crime Laboratory will send a Forensic
Evidence Technician and Criminalist to properly document the scene. In addition to
scene processing, laboratory personnel will respond to process each deputy involved in
the shooting. Firearms discharged during the shooting will be collected and submitted to
the crime laboratory for operability examination. Each involved deputy will also be
photographed in order to document appearance and any sustained injuries.
Deputies to Cooperate: All witness deputies involved will cooperate fully with the
investigation, answering all questions asked, assisting with the investigation to
accomplish its speedy conclusion and submitting all requested reports. Deputies
involved in the actual shooting will be required to cooperate, consistent with State,
Federal and Constitutional due process provisions. As part of the investigation, all
personnel involved, witnessing or having pertinent information, will submit a detailed
SECTION 8 Firearms
Collection of Weapons Fired: Firearms discharged during the shooting incident will be
collected and submitted to the Crime Laboratory for operability examination. Weapons
and or gear may also be collected for other investigative purposes as determined by the
Homicide Detail or other assigned investigator. At the conclusion of the incident, and
prior to official inspection and testing, deputies shall not load, unload, or operate any
weapon fired during the incident, except where it is clearly evident that such loading,
unloading, or operation is necessary for the safety of the deputy(ies) and the public. All
deputies who may have fired their weapons during an incident under investigation will
turn them over to the investigator for appropriate testing. Deputies will turn over all
expended cartridges and all of the ammunition carried by the deputy for use in the
weapon(s) in question. (Suitable replacement weapons will be provided by the Weapons
Training Unit) Every effort will be made to expedite inspection, testing and return of the
weapon(s).
After review by the Homicide Detail Lieutenant, two copies of all reports will be submitted
to the Division of Inspectional Services, who will determine any further action to be taken.
Should an unintended discharge occur with the AR 15 Rifle, WTU will take possession of the
weapon until the deputy involved in the unintended discharge has made arrangements for training
and requalification on the weapon. WTU will be responsible for training and requalification. This
will be accomplished as soon as reasonable.
The Weapons Training Unit Deputy shall prepare and submit a written report to the supervisor
investigating the discharge.
SECTION 8 Firearms
The deputy involved will be responsible for seeing that the Communications Center is
advised of the incident, as soon as possible.
The Communications Center will notify the on-call Homicide Detail Sergeant and the
affected captain or station/facility commander of the deputy involved.
The on-call Homicide Detail Sergeant will proceed as soon as possible to the scene and
contact both the deputy involved and the senior investigating officer from the other
department. A request will be made for a copy of all the reports to be sent to the
Homicide Detail. All witness Sheriff's Deputies involved will cooperate fully with the other
agency's investigation and assist them as requested. Sheriff's deputies actively involved
in the shooting will be required to cooperate consistent with State, Federal and
Constitutional due process provisions.
The reports will be reviewed by the Homicide Lieutenant and a copy will be submitted to
the Division of Inspectional Services for any further action.
SECTION 8 Firearms
Secure scene.
Patrol/Detective Sergeant
Remove and/or separate involved deputy(ies) from the immediate scene as soon as
practical.
Confirm via Communications Center that the Patrol or Detective Lieutenant and the
affected captain or station/facility commander has been notified and is en route to the
scene and that the appropriate on-call Homicide Detail Sergeant is notified.
Assign appropriate personnel to take the necessary Crime Report of the incident.
Division Lieutenant
Proceed to scene.
Assure that involved deputies are kept separate from each other, or from non-involved
deputies, to ensure independent recollection of the incident.
When necessary, arrange for relief deputy personnel to assume duties of the involved
deputy(ies).
Assure that the involved deputy(ies) firearm is retained by the involved deputy(ies) for
exchange by the Homicide Detective.
With concurrence of the Homicide Sergeant, direct each involved deputy, unless injured,
to proceed separately to an appropriate station, where each deputy involved shall remain
SECTION 8 Firearms
Screen all communications and personal contacts with the involved deputy(ies).
Assess the demeanor and state of mind of the deputy, keeping in mind that post incident
mental/emotional shock may ensue. Based upon his observations and evaluation of the
involved deputy's demeanor, the ranking investigator shall defer any interviews for a
reasonable time. This decision shall be contingent upon the mental and/or emotional
state of the deputy. If the mental/emotional state of the deputy suggests the need for
medical attention, the Supervisor shall make the arrangements.
The deputy involved will be placed on administrative leave for at least 24 hours pending
further action by the Personnel Lieutenant as defined by P&P Section 3.37.
As defined by P & P Section 3.44, the Peer Support Unit Supervisor shall be contacted
by the Communications Center concerning all deputy-involved shootings.
Once the Peer Support Supervisor has been notified he/she will assign peer support
personnel to respond to the scene and to contact the Homicide Supervisor upon their
arrival.
Upon concurrence of the Homicide Supervisor the peer support personnel will provide
assistance to the deputy(ies) involved in the shooting. The Peer Support Supervisor will
also assign peer support personnel to assist family members of the involved deputy(ies)
when appropriate.
At no time will the Peer Support Unit become involved in the investigative process, nor
will it discuss any details of the shooting with the involved deputy(s) outside the presence
of the Homicide Investigators. Spontaneous statements pertaining to the incident under
investigation, by involved deputy(s), shall be recorded and reported to the Homicide
Investigator. (Refer to Peer Support Policy 3.44) (06-15-15)
SECTION 8 Firearms
Alternate Duty = A firearm used in lieu of the Department issued Glock 22 during the
normal scope of duties.
o Allowed firearms: Glock models 23 and 27. The Glock 42 may be issued
temporarily with prior WTU approval.
o Qualification: Initially must pass full department firearms qualification then each
scheduled department qualification thereafter.
Off Duty
P.O.S.T. certified training is not required for carrying a revolver or semi-automatic pistols while
off-duty. Proper training and demonstrated skill with such weapon is required annually. Proper
training is determined by the Department's Weapons Training Unit.
SECTION 8 Firearms
All semi-automatic pistols shall have a trigger pull of not less than 4 lbs. as verified by the
Weapons Training Unit.
When carrying a semi-automatic pistol with a double action feature, the weapon will be uncocked.
A round may be in the chamber.
When carrying a single action only pistol, the pistol may be carried with a round in the chamber
and the hammer down, or with a round in the chamber with the hammer cocked and the safety
"on".
When carrying a single-action only pistol "cocked and locked", it will be carried in a holster
incorporating a strap which intervenes between the cocked hammer and the firing pin.
The only exception in carrying a single action only semi-automatic pistol "cocked and locked,"
without it being in a holster will be those personnel working undercover or plainclothes who need
to function without the use of a holster. Authorization for this method will be by the division
supervisor who will inform that deputy of the inherent dangers involved in this method of carry.
The Proper Procedure for Administrative Loading a Semi-Automatic Pistol:
Insert the muzzle of the barrel into a Loading Barrel (or aim into Bullet Trap), if available.
If not available, ensure muzzle of barrel is pointed in a safe direction.
Visually and physically inspect the chamber to verify that the pistol is empty.
Remove magazine.
Remove pistol from the holster keeping finger off the trigger.
Insert the muzzle of the barrel into a Loading Barrel (or aim into Bullet Trap), if available.
If not available, ensure muzzle or barrel is pointed in a safe direction.
Lock the slide to the rear, ejecting the chambered round. Do not attempt to catch the
round.
Visually and physically inspect the chamber to verify that he pistol is empty.
SECTION 8 Firearms
The Proper Procedure for Administrative Loading a Shotgun for Patrol Ready Condition:
Insert the muzzle of the barrel into a Loading Barrel (or aim to Bullet Trap), if available. If
not available, ensure muzzle of barrel is pointed in a safe direction.
Visually and physically inspect the chamber and magazine well to ensure there are no
rounds in the chamber or magazine well.
Slide the fore-end forward, locking the bolt in the forward position.
The Proper Procedure for Administrative Unloading a Shotgun from the Patrol Ready
Condition:
Insert the muzzle of the barrel into a Loading Barrel (or aim to Bullet Trap), if available. If
not available, ensure muzzle of barrel is pointed in a safe direction.
Depress the shell catch release bar to allow the (4) shotgun rounds to be released from
the magazine well.
Slide the fore-end back, locking the bolt to the rear position.
Visually and physically inspect the magazine well and chamber to ensure there are no
rounds present.
The Proper Procedure for Administrative Unloading a Shotgun With a Chambered Round:
Insert the muzzle of the barrel into a Loading Barrel (or aim to Bullet Trap), if available. If
not available, ensure muzzle of barrel is pointed in a safe direction.
Depress the slide release tab and slowly slide the fore-end back. As the bolt carrier
moves to the rear, the ejector should pull the chambered round outward through the
ejection port.
Remove the chambered round and lock the bolt in the rear position.
Depress the shell catch release bar to allow the remaining shotgun rounds to be released
from the magazine well.
SECTION 8 Firearms
Visually and physically inspect the chamber and magazine well to ensure there are no
rounds present.
Reload as necessary, following proper procedure for loading the shotgun for the patrol
ready condition.
The Proper Procedure for Administrative Loading a Rifle in the Patrol Ready Condition:
Remove the magazine and secure in a safe location away from the loading barrel.
Keeping finger off the trigger; verify the selector is at the "Safe" position.
Insert the muzzle of the barrel into a Loading Barrel (or aim to Bullet Trap), if available. If
not available, ensure muzzle of barrel is pointed in a safe direction.
Visually and physically inspect the chamber and magazine well to verify there are no
rounds or magazine present.
Verify the selector is at the "Safe" position. DO NOT PULL THE TRIGGER. .
The Proper Procedure for Administrative Unloading a Rifle in the Patrol Ready Condition:
Keeping finger off the trigger; verify the selector is at the "Safe" position.
Remove the magazine and place in a safe location away from the loading barrel.
Insert the muzzle of the barrel into a Loading Barrel (or aim to Bullet Trap), if available. If
not available, ensure muzzle of barrel is pointed in a safe direction.
Visually and physically inspect the chamber and magazine well to verify there are no
rounds or magazine present.
The Proper Procedure for Administrative Unloading a Rifle With a Chambered Round:
Keeping finger off the trigger; verify the selector is at the "Safe" position.
Remove the magazine and place in a safe location away from the loading barrel.
Insert the muzzle of the barrel into a Loading Barrel (or aim to Bullet Trap), if available. If
not available, ensure muzzle of barrel is pointed in a safe direction.
Lock the bolt to the rear (ejecting the chambered round). Do not attempt to catch the
round.
SECTION 8 Firearms
Visually and physically inspect the chamber and magazine well to verify there are no
rounds or magazine present.
Reload as necessary, following proper procedure for loading the rifle for the patrol ready
condition.
SECTION 8 Firearms
Prisoners
If the prisoner is considered to be dangerous, he must be escorted by two or more deputies, and
the ticket agent should be notified. Prisoners should be adequately restrained (orthopedic leg
brace preferred by most airlines). Prisoners must not be seated adjacent to any exit. A deputy
should sit between the prisoner and the aisle. Prisoner should be escorted to the lavatory. Food
may be served at the discretion of the deputy; no intoxicants may be consumed by the prisoner or
the deputy. Deputies with prisoners should board the aircraft in advance of the other passengers,
and deplane after passengers disembark. No more than one dangerous prisoner may be
transported on any one flight unless otherwise authorized by the TSA." Refer to CSB P&P D.05
Prisoner Extraditions for additional information.
Checked in Baggage
The deputy must inform the ticket agent at the time of "check in" that his weapon is in his locked
luggage. The weapon must be unloaded and baggage must be locked; the key to the baggage
must be retained in the possession of the deputy.
The baggage will be carried in an area, other than the flight crew compartment, that is
inaccessible to passengers.
Synopsis
These restrictions should enhance the safety of air travelers by avoiding the possibility of
inadvertent confrontation between legally armed personnel. It should be remembered that by
proper notification, the pilot has briefed his appropriate crew members as to the nature of the
mission and of the seating arrangement. In the event of a hijacking if a Federal Air Marshal
(FAM) team is onboard, do not become involved unless your assistance is requested. If no FAMs
are on the aircraft, take the necessary action to prevent loss of life or serious bodily injury.
(06-15-15)
Weapons Training Unit personnel shall inspect each firearm and record the serial number and
description. The deputy must then qualify with the firearm. This record will be retained by the
Weapons Training Unit. (06-15-15)
SECTION 8 Firearms
All eligible staff will adhere to all posted Range rules as well as the following procedures for the
use of the Sheriff's ranges:
All deputies will be required to display their Departmental identification upon signing in at
the range.
Only that ammunition that corresponds with a deputy's duty weapon will be issued.
Revolvers will be available for temporary use for those eligible staff not issued a duty
weapon. Those eligible staff must comply with established procedures for the use and
care of those weapons.
The Weapons Training Unit supervisor shall be responsible for approving and coordinating all
Department firearms training. (06-15-15)
8.7 FIREARMS:
DEPARTMENT
QUALIFICATION SHOOTS
All Sworn Personnel
All sworn personnel below the rank of Commander will participate and qualify at each firearms
qualification scheduled by the Weapons Training Unit (WTU). All personnel below the rank of
Captain (regardless of current duty assignment) will qualify with the department shotgun and their
department issued handgun during each department qualification shoot as scheduled and
conducted by the Weapons Training Unit.
Personnel who have been trained in less lethal, or any rifle caliber long gun, will be required to
qualify with these weapons as directed by the Weapons Training Unit.
Any deputy in a specialized or plain clothes assignment that carries any other approved handgun
(personal or department) while at work as an alternate duty weapon, is required to successfully
complete the department qualification. Thereafter, they must qualify at each scheduled
department qualification.
The Weapons Training Unit will prepare a written report to include a summary of each
qualification and including a list of all personnel who initially failed but successfully re-qualified,
failed to participate, or failed to qualify.
Definition of Firearms Qualification
The WTU will establish and conduct a comprehensive firearms qualification. It is the
responsibility of all sworn personnel to maintain proficiency with each firearm that they carry.
A firearms qualification will consist of no more than two attempts to successfully pass a
prescribed course of fire. Those deputies who fail the first attempt will be allowed a second
attempt immediately following the first firearm failure. It is the responsibility of all sworn personnel
to meet department standards at all times. At the conclusion of these two attempts any personnel
SECTION 8 Firearms
Requalification
Personnel who were unable to meet the Department firearms qualification standard must attend a
firearms training session as scheduled by the Weapons Training Unit during their next normally
scheduled work shift. At the conclusion of this scheduled training, the employee will be required
to re-qualify and meet the Departments firearms qualification standard. The employee will be
allowed no more than two attempts to re-qualify.
It is the responsibility of the employee to immediately (without delay) notify their supervisor of the
result of this firearms re-qualification. The Weapons Training Unit staff will also notify the
employees command.
Personnel who failed to participate will be scheduled to qualify at the request of their command.
Light Duty and TTD
Any sworn member of the department who is in a limited duty status must still participate in the
department qualification shoot. Sworn members of the department who are in a limited duty
status must (prior to going to the range to qualify) obtain from the Departments Medical Liaison
Unit a completed Light Duty Exemption Form.
The limited duty deputy will bring the completed exemption form with them when they report to
the range for the qualification. The deputy will complete the department qualification card and
take the use of force test. They will turn in the completed qualification card and exemption form
to range staff. If they are exempt from the entire qualification they will have completed their
requirement for participation in that qualification. If the deputy is only exempt from part of the
SECTION 8 Firearms
Probationary employees who fail to meet the Department's standards for firearms qualification will
be considered as failing to complete the terms and conditions of probation.
Off Duty/Hide Out Firearms Qualification
All Sworn personnel must qualify annually with off duty (CCW) and hide out handguns. The
Weapons Training Unit will be responsible for providing/conducting the off duty/hide out firearms
qualification. The qualification shall demonstrate the deputys ability to operate the handgun
safely and obtain a passing score. A maximum of three (3) non-issued firearms may be registered
with the Weapons Training Unit for on-duty or off-duty usage.
Personnel failing to meet Department standards with their off duty/hide out handguns will be
restricted from carrying them. It is the responsibility of the employee to advise their immediate
supervisor of such restriction.
The WTU will also notify the employee's command. (12-15-15)
SECTION 8 Firearms
SECTION 8 Firearms
When engaged in these operations, deputies may be authorized, with approval by the Weapons
Training Unit, to carry appropriate types of firearms and ammunition to facilitate their operation
subject to authorization by their unit commander.
On Duty "Hide-Out" Firearms
Deputies have the option of carrying a hide-out firearm while on duty. The primary purpose of a
hide-out firearm is to afford the deputy a secret backup firearm should the deputy ever be placed
in a situation of being disarmed of his/her service firearm by a suspect thereby subjecting his/her
life or personal safety to grave jeopardy. Therefore, to minimize detection of a hide-out firearm,
the weapon must be carried in a manner and location that affords complete concealment from
view at all times. The fact that a deputy finds the use of a hide-out weapon is necessary to save
his/her life or the life of another dictates last resort action.
Therefore a hide-out firearm may be .380, .38, .357, 9mm, .40, .44, .45 calibers, any
manufacturer, and use any ammunition. Any deputy opting to carry a hide-out firearm as
described above must first have the firearm and ammunition inspected and approved by the
Department Weapons Training Unit. Such inspection/approval will be recorded on an appropriate
form which will be kept by the Weapons Training Unit.
Off Duty Firearms
The carrying of a firearm while off duty is optional. However, when a deputy is armed off duty,
and it becomes necessary to react to a criminal situation, the deputy may only be armed with
those weapons and ammunition authorized by this Department.
In addition to those listed for on duty "Hide-Out", the deputy may also carry .22 caliber weapons
utilizing high velocity ammunition.
Refer to "On Duty - Law Enforcement and Detentions Non Uniform Assignment" for holster
specifications when carrying a department issued gun off duty. The carrying of department
approved personally owned firearms should also follow these same holster guidelines.
In an emergency situation where an immediate life-threatening danger exists, the deputy may use
any weapon, as a last resort, to protect human life.
Special Purpose Ammunition/Firearms
With the exception of the Special Enforcement Detail, the use of tracer, incendiary, pyrotechnic,
explosive, armor piercing, fragmenting ammunition and the Glazer Safety Slug are not
authorized.
The Special Enforcement Detail may be authorized to carry appropriate types of firearms and
ammunition to facilitate their tactical operation subject to authorization by their unit commander.
Policy Review
To include flexibility in authorized ammunition, the Weapons Training Unit will conduct an
on-going testing program to ensure that Department personnel are provided effective,
well-balanced ammunition.
SECTION 8 Firearms
8.9 ARMORY
OPERATION
Commands will develop a schedule to ensure cleaning and safety checks are conducted on
weapons on a regular basis. This would also include changing of batteries on all electronic less
lethal devices and firearms lighting systems. Those weapons not in operational condition will be
taken to Weapons Training Unit for repair. Personnel at a Command will not attempt to repair or
make adjustments to department issued weapons.
Inventory
The Weapons Training Unit will maintain the property cards and electronic database records for
each weapon that is issued. Command will conduct an annual inventory of assigned weapons
and explosives. This inventory will be completed in July of each year and forwarded to the
Weapons Training Unit. The Weapons Training Unit will verify Command inventory with property
cards and the inventory database to ensure accountability for all weapons.
Discrepancies will be reported to the Assistant Sheriff of the affected bureau.
The Weapons Training Unit and each Command will maintain a copy of the annual inventory for
three years.
Upon reassignment of the Command officer or of the armory custodian, an inventory will be
conducted.
Access to station and detention facility armories will be limited and controlled.
Personnel with access to the armory will be designated in writing by the Command officer. For
efficiency of operation, those designated should include those assigned to the position of the
Watch Commander. (06-15-15)
SECTION 8 Firearms
9.1 EMERGENCY
OPERATIONS
A situation of such catastrophic nature that normal resources are inadequate or nonexistent shall
be designated a state of emergency.
The Watch Commander of the Communications Center will direct and coordinate all operations
until activation of the Department Operations Center (DOC) and Incident Command Posts. After
initiating DOC staffing, they shall notify the following personnel:
Sheriff
Undersheriff
Assistant Sheriffs
Commanders
Directors
Division Commanders
All Sheriff's Department personnel shall report as established by their command's facility
Emergency Plan (EOM Section 5.8). If conditions make this impossible, they shall report to the
nearest Sheriff's station, substation, or Sheriff's facility.
All Sheriff's Department personnel, including Reserves, shall monitor the emergency broadcast
system via commercial radio stations to ascertain the emergency level established by the
Department or other instructions.
Units on an assigned beat and on-duty personnel will remain on duty until properly relieved or
instructed otherwise.
Sheriff's Reserves
Law enforcement Reserves shall report, in appropriate uniform, to their duty station. If conditions
make this impossible, they shall report to the nearest Sheriff's station, substation, or the
Communications Center. Reserve officers shall report to the station commander at the respective
stations to receive orders.
Aero Squadron Reserves shall report to ASTREA base. All other Reserves shall report to the
Sheriff's Communications Center. They shall assemble by unit under the command of the senior
search and rescue deputy present, pending mission assignment from the Department operations
center.
Field Deputy Sheriff Responsibilities
The deputy first at the scene shall implement LEICS and assume incident command until properly
relieved. The general responsibilities of the field deputy are as follows:
Medical Assistance
Any mass casualty event requiring response by medical professionals, requires notification of the
Communications Center Station X. Station X will alert hospitals, ambulance services, the Blood
Bank, the Red Cross, and San Diego County Emergency Medical Services in accordance with
Annex D of the County Emergency Operations Plan.
Penal Code Interpretation
Section 409.5 of the California Penal Code (Police Authority to Close Area during Calamity) "Whenever a menace to the public safety is created by a calamity, such as flood, storm, fire,
earthquake, explosion, accident or other disaster, Officers of the California Highway Patrol, police
departments or Sheriff's offices may close the area where the menace exists for the duration
thereof by means of ropes, markers or guards to any and all persons not authorized by such
Officer to enter or remain within the closed area. Any person not authorized willfully entering the
area or willfully remaining within the area after notice to evacuate shall be guilty of a
misdemeanor. Nothing in this section shall prevent a duly authorized representative of any news
service, newspaper, or radio or television station or network from entering the area closed
pursuant to this section."
There is no statutory authority to forcibly evacuate people who do not wish to be evacuated,
unless their presence in the closed area resulted from an entry made after the area was closed
pursuant to 409.5(a) or 409.5(b) PC. This section does not override the application of Sections
5150 W&I (Mentally Unable to Care for Self or Others) or 273a PC (Child Endangerment).
County of San Diego Emergency Operations Plan Annex C - Law Enforcement/Traffic
Control and Annex H - Evacuation
This annex describes the objectives, responsibilities and procedures in requesting and rendering
mutual aid, in access control and evacuations.
Emergency Operations Manual
The Department's Emergency Operations Manual provides specific plans and procedures
necessary for the Department to fulfill its mission during natural and man-made disasters.
The areas of operation addressed are:
Level Settings
County Emergency Operations Center (EOC)/Department Operations Center (DOC)
Mutual Aid
Communications
Field Procedures
Detention Operations
Logistics
Checklists
Specific Incident Procedures
References
The suspect is believed to be a threat to the lives and safety of himself/herself or others.
Once activation is approved, a staging area will be designated by the Incident Commander for
responding personnel.
The successful conclusion of a hostage situation is predicated upon adherence to the following
guidelines:
Contain the hostage taker(s) and hostage(s) unless forced by circumstances to take other
action.
Hostage-taker(s) should be prevented from leaving the original area of containment when
possible. Failure to limit movement could result in the taking of additional hostages, or injury
and/or death of other persons. Allowing limited movement of the hostage-taker(s) from the area
of containment may be acceptable when employed as a delaying tactic. However, as a general
rule, the more freedom of movement the hostage-taker(s) has the less control the deputies will
have.
The primary objective of a negotiator is to change the attitude of the hostage-taker(s) from
hostility to trust. Time is generally on the side of the negotiator and is the principal tactic used in
the negotiating process. During negotiations, the negotiator is an integral part of the law
enforcement effort, but is not the ultimate decision maker. Demands by the hostage-taker(s)
should be carefully considered and evaluated as to the impact upon the immediate and
subsequent circumstances of the overall situation before agreement to or denial of such
demands.
No one, regardless of rank or position within the Department, retains his/her authority when taken
hostage.
No deputy shall be expected to surrender his/her weapon(s) upon demand of a hostage-taker.
No deputy shall be expected to, nor should feel compelled to, exchange his or her person for that
of one or more hostages.
In addition to the Department's policy on the use of deadly force, the application of deadly force in
a hostage situation must be considered when all reasonable negotiating alternatives have been
presented and the immediate threat to human life has not diminished or, when a human life has
been taken by the hostage-taker(s). In such instances, the hostage-taker(s) has perilously limited
consideration to other options.
Once the Incident Commander announces his decision to neutralize the hostage-taker(s) by
deadly force, special weapons personnel shall be utilized. (08-05-11)
Is believed to be a threat to the lives and safety of citizens and/or law enforcement personnel.
When the potential for a tactical call out exists, the Communications Center Watch Commander
should either contact the S.E.D. Lieutenant or an S.E.D. supervisor in advance. The S.E.D.
representative may elect to deploy a supervisor and scout team before activating the entire team.
Activation of the Special Enforcement Detail will be initiated by contacting the Communications
Center Watch Commander.
Communications Center personnel will contact the S.E.D. Lieutenant, or in his absence, an
S.E.D. Sergeant and provide a brief overview of the incident, the name and location of the
Incident Commander, a telephone number he/she can be reached at, the location of the
Command Post and a safe route of approach.
Once the activation of S.E.D. is approved by the S.E.D. supervisor, the Communications Center
will broadcast a Code 11 on all frequencies.
An Incident Command Post, Tactical Staging Area and hostage Negotiators Staging Area shall be
established at all tactical operations. The Incident Command Post should not be co-located with
each staging area, however all three should remain in close proximity.
Special care should be taken to ensure the Incident Command Post, each staging area and their
respective approach routes, are established within a reasonable distance from the target but not
within the suspect's field of fire.
9.6 ALTERING
TELEPHONE
COMMUNICATIONS HOSTAGE/BARRICADED
SITUATIONS
When the Incident Commander has made the decision to alter existing telephone conditions,
he/she shall notify the Hostage Negotiations Team Commander or his/her designee.
The Hostage Negotiations Team Commander, or designee, will supervise this procedure to
ensure communication with the suspect is limited to authorized personnel.
At the conclusion of the incident, the Hostage Negotiations Team Commander will ensure the
altered telephone conditions are returned to their previous status.
SECTION 10 Training_______________________________________________________________
The research, acquisition, development, production, maintenance, storage, control, and dissemination of
line-up training instructional materials, visual aids and lesson plans.
Providing assistance to unit training sergeants in the development of training forecasts and lesson plans.
The immediate shift supervisor will assist the unit training sergeant with identifying personnel training needs,
planning the training program, and monitoring the effects of the training on personnel performance.
The unit training sergeant is responsible for the execution of the line-up training program by:
Reviewing and developing training lesson plans, visual aids, and techniques that are consistent with
Department policy and with high standards for officer safety.
Obtaining and scheduling line-up presentations by outside experts (FBI, DEA and ABC) and/or specialists
within the Department (Bomb/Arson, Fraud, Homicide, Lab).
The unit training lieutenant will be responsible for insuring the delivery and effectiveness of the line-up training
by:
Ensuring that the training materials are consistent with station procedures, department policy, and state and
local law.
SECTION 10 Training_______________________________________________________________
Providing the unit training sergeant with directions concerning training goals and prioritizing training
forecasts.
Unit training officers are responsible for researching and initiating line-up training topics. They will assist the
training sergeant in developing lesson plans, training techniques, and performing line-up training by
coordinating:
10.4 SPECIALIZED
TRAINING
It is the responsibility of each command to:
Identify, in a written directive, those positions for which specialized training is required.
Identify the precise training program necessary to satisfy the specialized training need. The training program
should, at a minimum, address the following:
Development and/or enhancement of the skills, knowledge, and abilities particular to the specialization.
Management, administration, supervision, personnel policies, and support services of the functions or
component.
Agency policies, procedures, rules, and regulations specifically related to the function or component.
The command shall within 30 days of the assignment of an employee to a specialized position, initiate a request
for specialized training with the Training Division. The Training Division will then, in conjunction with the
command, arrange for the appropriate programs necessary to satisfy the training requirements for the
specialized position.
10.5 TRAINING
ATTENDANCE
Punctuality
Every person attending a training program will be punctual throughout the entire course.
If a student is unable to be punctual, it will be the responsibility of that student to insure the instructor is
notified in a timely manner.
Absences
If a student is unable to attend a class or an entire course of instruction, it will be the student's responsibility
to notify:
SECTION 10 Training_______________________________________________________________
10.6 CONTINUING
PROFESSIONAL TRAINING
- SWORN
Continuing Professional Training programs shall consist of one or more of the following:
STC mandated in-service training programs.
POST mandated continuing professional training courses.
Other training programs may consist of one or more of the following:
POST supervisory and management courses.
Approved courses provided by outside presenters.
Agency specific in-house training.
Line-up training
Training Bulletins
While it is the responsibility of all employees to remain current, each command will ensure line-up training
includes:
Training Bulletins
Tactical Tips
Legal Updates
Policy and Procedure Changes
SECTION 10 Training_______________________________________________________________
The responsibility for continuing professional training of all sworn personnel shall be under the jurisdiction of the
following organizational components:
The Detention Training Unit will be responsible for all continuing professional training involving sworn
personnel assigned to the Detention Services Bureau.
The In-Service Training Unit will be responsible for coordinating the continuing professional training of all
remaining personnel. (04-24-08)
10.8 PROFESSIONAL
STAFF TRAINING
Personnel Division
Advise the new employee at the time of hire of working conditions, regulations, and job responsibilities, and
provide the employee with a copy of the Rules of Conduct for professional staff members of the Sheriff's
Department.
Place the names of all new employees on the Sheriff's Special Order for distribution.
Enroll new personnel in a San Diego County Employees' Orientation which will acquaint them with their rights
and benefits as civil service employees and introduce them to County government.
Schedule an orientation and tour of the Department, in conjunction with the Professional Staff Training Unit.
Manager
While it is the responsibility of all employees to remain current, each manager will ensure on-going training
includes Policy and Procedure and legal updates when published.
Immediate Supervisor
The employee's immediate supervisor will provide on-the-job training, either personally or by delegation.
The supervisor will monitor and evaluate the employee's performance, constructively assisting the employee in
learning job tasks and improving skills.
The supervisor will release the employee from job responsibilities periodically to attend training classes that
are job-related.
Professional staff positions which require structured on-the-job training prior to assumption of duties in addition
to orientation are:
Communications Dispatcher
Community Service Officer
Crime Prevention Specialist
SECTION 10 Training_______________________________________________________________
10.9 CORPORAL/TRAINING
OFFICER PROGRAM
General Provisions
Sheriffs Training Officers are Deputy Sheriffs, Deputy Sheriff Detentions/Courts who are assigned a collateral
duty of providing basic and in-service instruction and peer leadership to Sheriffs Department employees.
Sheriffs Corporals are veteran, time-tested Training Officers who are assigned a collateral duty of providing
basic and advanced instruction and peer leadership to Sheriffs Department employees. Corporals perform
additional duties as generally outlined in the Training Officer / Corporal Duty Description.
Training Officer Assignments
The number of authorized Training Officer assignments is based upon the number of line Deputy Sheriff or
Deputy Sheriff Detentions/Courts positions authorized for the Law Enforcement, Detentions and Court Services
Bureaus. A maximum of 20% of line staff may be assigned as Training Officers. All sworn positions in the
Training Division and the Special Enforcement Detail are designated as Training Officer positions.
The number of Training Officer positions will be reviewed during the annual budget process. Additions or
deletions are subject to approval by the Assistant Sheriff of the affected service.
Training Officer Eligibility Standards
Deputy Sheriffs, Deputy Sheriff Detentions/Courts wishing to be considered for assignment as Training Officers
within a particular bureau must meet the following basic criteria:
Non-probationary lateral entry Deputy Sheriffs, or Deputy Sheriff Detentions/Courts, with 12-months
experience in patrol, detentions, or court services, amassed with another agency, may satisfy the assignment
requirement.
Demonstrate a thorough knowledge of the duties, responsibilities, department policies and procedures,
statutory law, case law and local ordinances governing the functions of a Deputy Sheriff, or Deputy Sheriff
Detentions/Courts.
SECTION 10 Training_______________________________________________________________
Patient and committed to working with substandard trainees as a means of elevating the quality of their
performance to an acceptable level
Assignment Restrictions
Training Officers and Corporals shall not provide instructions in functions they are not authorized to perform
by law, department policy or job description.
Training Officers assignments are effective for a period of one-year, subject to reassignment.
Gain practical teaching experience through on-the-job training of new employees, development of lesson
plans, and/or delivery of in-service training to veteran employees
SECTION 10 Training_______________________________________________________________
The Training Officer / Corporal is assigned to duty that has no training component
SECTION 10 Training_______________________________________________________________
SECTION 10 Training_______________________________________________________________
When an adult prisoner, in a field arrest situation, requires medical treatment as the result of
physical force being applied by a deputy, and the prisoner refuses medical examination and/or
treatment, the arresting/transporting deputy will complete an original and one copy of form
J-223 (Statement of Refusal of Medical Treatment). The original will be presented to the Jail
Intake Deputy at the time the prisoner is evaluated for intake into the jail. The copy will be
submitted with other reports.
All juvenile arrestees requiring medical treatment as the result of physical force being applied
by a deputy will be processed in accordance with section 739(d), Welfare and Institutions
Code.
All use of force reports will be reviewed via the chain-of-command to the level of captain. Any
supervisor within the chain-of-command may initiate an administrative investigation. All
reports (arrest/juvenile contact reports, inmate status reports, medical reports, etc.) will be
processed in a timely manner and not withheld pending follow-up investigative reports.
Supervisors Responsibilities:
A supervisor or designee will respond to the scene or medical facility to investigate uses of
force that result in a complaint of injury or an injury that necessitates medical treatment and
investigate the circumstances surrounding the incident. The supervisor will ensure that all
witnesses were identified and interviewed, proper photographs were taken of all injuries and
damage, and legal means of obtaining records of medical treatment is accomplished. In
significant injury cases, the supervisor will be responsible for interviewing the subject about the
force used during the incident. Whenever possible the interview will be recorded.
The supervisor or designee will notify the facility or communications center watch commander
of the findings.
If the supervisor or watch commander deems an incident to be of significant magnitude,
additional action may be initiated, such as notification of supervisors via the chain-ofcommand, Peer Support, Internal Affairs, the Homicide Detail, etc.
LEGAL ASPECTS:
All sworn employees should familiarize themselves with policy and law that relate to the use of
force. The following list represents some of the more pertinent areas:
FORCE OPTIONS
Force options are choices available to deputies concerning the methods outlined in these
guidelines. Deputies should choose the available force option, which is reasonable and
necessary for the circumstances at the time. Subjects must not gain the advantage in a
physical confrontation; therefore, deputies may need to use a force option that exceeds the
subjects force level. The Use of Force Options Chart, including Levels of Resistance and
Principles of Control follows, accompanied by an explanation of its various components.
Warnings: In situations where any force used is capable of causing serious injury or death,
there is a requirement that, whenever feasible, the deputy must first warn the suspect that
force will be used if there is not compliance.
Levels of Resistance:
Psychological intimidation refers to a subject's nonverbal cues indicating the subjects attitude,
appearance and physical readiness to resist.
Verbal noncompliance is evidenced by a subjects expressed unwillingness to comply with a
deputys commands.
Passive resistance is represented by a refusal to respond to verbal commands but also offers
no form of physical resistance.
Active resistance refers to overt physical actions intended to prevent a deputys control, but
that does not attempt to harm the deputy.
Assaultive behavior is represented by conduct that suggests the potential for human injury.
Such behavior may be conveyed through body language, verbal threats and/or physical
actions.
Aggravated active aggression refers to subject actions that will potentially result in great
bodily injury or death to a deputy or any other person.
Use of Force Guidelines
3/21/12
Principles of Control:
Deputy presence is the psychological impact of an authority figure.
Verbal direction or redirection refers to verbiage or commands given by a deputy.
Non-lethal chemical agents are used as a means of overcoming resistive or aggressive
behavior. They may be used prior to hands-on control, if a physical confrontation appears to
be unavoidable and injury may result.
Hands-on control is used as a means of overcoming resistive or aggressive behavior. Soft
hand control may be used to control subjects whose behavior does not demand more severe
tactics. Hard hands control, powerful hand or leg strikes, carotid restraint, etc., are techniques
used to control more aggressive subjects.
Intermediate weapons fall into two categories. Soft intermediate weapon controls include the
use of batons, Cord Cuff restraints, etc., when used for restraint, joint locks or come along
tactics. Hard intermediate weapon control includes saps and batons when used to deliver
strikes. Less lethal munitions used for long range impact and electronic immobilization devices
also fall within the intermediate weapons category.
Lethal force refers to the use of tactics that may result in serious bodily injury or death.
The Use of Force Options Chart is a visual representation of various force options commonly
available and is not intended to be all-inclusive. Ultimately, evaluation of the situation,
knowledge of options and good judgement must prevail in determining the level of force that is
reasonable and necessary for the given situation.
Factors that will affect a deputys choice of force options include but are not limited to:
It is the responsibility of the deputy deploying non-lethal chemical agents to ensure that
appropriate decontamination measures are undertaken as soon as practical after application.
The subject should be handcuffed prior to decontamination because the duration of
incapacitation will vary depending upon the type of agent used and the individual's reaction to
the agent. Avoid placing the subject in a prone position any longer than necessary to complete
the handcuffing process. Instruct the subject to calm down and relax. Move the subject to an
uncontaminated area. If a fan is available, you may direct the airflow over the subjects face.
Place the fan at a safe distance. Flush the face with cool water keeping in mind that the water
may reactivate the agent in some instances. Continually monitor the subject for any abnormal
reactions to the agent. Any unanticipated reaction requires immediate medical attention. If
otherwise normal effects of agent exposure persist beyond forty-five minutes, medical attention
must be obtained. If there is any doubt as to the nature of the reaction, seek medical attention.
You must notify your supervisor as soon as practical but no later than the end of shift following
the application of non-lethal chemical agents.
Use of Force Guidelines
3/21/12
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Whenever possible, the carotid restraint should be applied as a two-deputy technique. The
second deputy, in addition to providing cover, is responsible for observing the application of
the hold to ensure it is correctly applied and the thirty-second time parameter is not exceeded.
The cover deputy should also monitor the subjects levels of consciousness and communicate
that information to the deputy applying the hold.
Most subjects will lose consciousness within twelve seconds of proper application of the hold.
If, after 30 seconds of applying the hold, the subject remains conscious, the deputy
should release pressure on the neck and use another force option. If there are multiple
deputies at the scene (3-5), a viable option is the swarm technique. If the deputy is alone
and cannot safely move to another force option, he should maintain control of the subjects
head and neck with reduced pressure until help arrives. The carotid restraint hold should not
be used on an individual more than twice during an enforcement contact unless there are no
other means of control.
Medical / Transportation Requirements
Once the subject is under control, the deputy must closely monitor the subjects physical
condition. The following procedures should be exercised:
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Procedures:
"Trained" personnel may use less lethal munitions as deemed reasonable and necessary
based upon the circumstances of the incident. Absent exigent circumstances, the Watch
Commander or designee shall be notified prior to deployment of specialty munitions in the
detention setting.
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