9 NAW To Be - Account Clearing

SAP-TO BE Process
New Allenberrry Works

FICO NAW
Finance and Controlling
Version 1.0
28.09.2006
STATEMENT OF CONFIDENTIALITY /
DISCLAIMER
This document is the property of Caritor, Inc. No
part of this document shall be reproduced, stored
in a retrieval system, or transmitted by any means,
electronic, mechanical, photocopying, recording,
or otherwise without prior written permission from
Caritor, Inc.
Table of Contents
Table of Contents
Account Clearing......................................................................................................................................3
AS IS Process.........................................................................................................................................................4
Core to Be Process..........................................................................................................................5
Changes to Existing Organization..........................................................................................................................7
Description of Improvements and Key Metrics.......................................................................................................7
Notes on Further Improvements.............................................................................................................................7
Functional Deficit and Method to Remove That......................................................................................................7
Interface Requirement............................................................................................................................................7
System Configuration Considerations....................................................................................................................7
File Conversion Considerations..............................................................................................................................7
Any reports required related to current business process......................................................................................7
Any document/output would be printed for this business process..........................................................................7
Authorization Considerations..................................................................................................................................8
End User Training Requirements............................................................................................................................8
A. SAP Standard Reports...................................................................................................................9

B. Custom Developments................................................................................................................10
Caritor
Confidential
Page ii
SAP-TO BE Process
Account Clearing
TO-BE Document
For SAP R/3 Implementation at New Allenberry Works.
Date: 28.09 2006
Sr. No of TO BE document
Ref. Sr. No. Of AS-IS document

Name of Business Process:
Account Clearing
Module: Finance
Sub module: General Ledger, Customers,

Vendors
Version no of document:
Date: 28.09.2006
Version Management This Document is subject to change control. Every change of the document has
to Undergo change control procedure and has to be registered in the following table
Version
Caritor
Change
Prepared By
Confidential
Date
Page 3
SAP-TO BE Process
1. AS IS Process
There is no clearing concept in the legacy system and the reconciliation of vendors or customers in arriving list of
pending bills is tedious.
Caritor
Confidential
Page 4
SAP-TO BE Process
2. Core to Be Process
Open line item management option in the General ledger master will be used to maintain open item
management for accounts which requires offsetting postings for a given business transaction. Open item
management is maintained for bank clearing accounts, clearing accounts for goods receipt/invoice receipt.
Automatic Clearing
In SAP there is a facility of automatic clearing of accounts. This feature we use it for clearing of GL
accounts like GR/IR (Goods receipt or IR receipt) A/C. The program clears open items of a group if the
balance in local and foreign currency is zero.
In the case of GL Accounts that are in Foreign Currency, the GL Account numbers of the revenue and
expense accounts to which realized exchange rate differences (gains and losses) are posted when open
items are cleared have to be specified. One GL Account will be defined in the chart of accounts to which the
rounding difference amounts are posted.
Manual Clearing
Manual clearing of open items is also possible, for which the criteria of selection, search and sort fields will
be set.
GL manual clearing is done with T Code F-03
Customer clearing is done with T Code F-32.
Vendor clearing is done through T Code F-44.
Post with Clearing
If an AR transaction is done via Post with clearing it will be T Code F-30.
If an AP transaction is done via Post with clearing it will be T Code F-51.
If an AP transaction is done via Post with clearing it will be T Code F-04.
Clearing of customers/vendors
Vendor/Customer line item can be cleared in full or make partial/residual clearing.
The tolerances in one or more tolerance groups are specific and these tolerance groups are assigned to
each customer/vendor using the master record.
Caritor
Confidential
Page 5
SAP-TO BE Process
The tolerances for customers/vendors are used for dealing with payment differences and residual items
that may arise when payment clearing is carried out. When clearing customer/vendor accounts, these
tolerance groups specify limits within which differences are accepted and automatically posted to
predefined expense or revenue account. For each tolerance group the treatment of terms of payment for
residual items if they are to be posted during clearing.
So, manual or automatic process clears the open items.
Caritor
Confidential
Page 6
SAP-TO BE Process
Further Notes
Changes to Existing Organization

Introduction of new feature Clearing Concept
Description of Improvements and Key Metrics

Clearing concept helps in easy reconciliation of GL accounts that are maintained on open basis or of
Vendors/Customers and in arriving the list of pending bills.
Notes on Further Improvements

NA
Functional Deficit and Method to Remove That

NA
Interface Requirement
NA
System Configuration Considerations

NA
File Conversion Considerations

NA
Any reports required related to current business process

NA
Any document/output would be printed for this business process

NA
Caritor
Confidential
Page 7
SAP-TO BE Process
Authorization Considerations
Detailed Authorization matrix will be defined for all users in the common file for all
modules. The high level Authorization requirements are as below.
Business Roles
Number of Users
Business Manager
Operations Manager
Transaction Owners
End User Training Requirements

<E.g.:
Business User Segments
Number of
Users
Type of Transaction
Business Manager
Display, Reports
Operations Manager
Change, Display,
Reports
Transaction Owners
Create, Display, Reports
Geographical
Location
Sign-off (Approval) for this document:

Name of Team members:
Organization / Bus. Unit
FI/CO Consultant-Vinod Atmakuri
Caritor Inc
Business Process Owners-C.M.Duggar
New Allenberry Works
Key User-Balbir Khanna
Key User-Vishal Sharma
Caritor
Confidential
Signature
Page 8
SAP-TO BE Process
A. SAP Standard Reports

<E.g.:
SAP Standard Reports
Sl No:
01
Report Description
List of Vendor open items
Selection Criteria
S_ALR_87012083/FBL1N
Output
Screen View/Output
02
03
04
05
06
07
08
09
10
11
Caritor
Confidential
Page 9
SAP-TO BE Process
B. Custom Developments
<E.g.:
Print Requirements
Sl No:
Report Description
Selection Criteria
Output
1.0
2.0
Development Requirements
Sl No:
Report Description
Selection Criteria
Output
1.0
Report Requirements
Sl No:
Report Description
Selection Criteria
Output
1.
2.
3.
Caritor
Confidential
Page 10

9 NAW To Be - Account Clearing

Uploaded by

Copyright:

Available Formats

9 NAW To Be - Account Clearing

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

9 NAW To Be - Account Clearing

Uploaded by

Copyright:

Available Formats

SAP-TO BE Process

New Allenberrry Works

A. SAP Standard Reports...................................................................................................................9

Ref. Sr. No. Of AS-IS document

Sub module: General Ledger, Customers,

Changes to Existing Organization

Description of Improvements and Key Metrics

Notes on Further Improvements

Functional Deficit and Method to Remove That

System Configuration Considerations

File Conversion Considerations

Any reports required related to current business process

Any document/output would be printed for this business process

End User Training Requirements

Create, Display, Reports

Sign-off (Approval) for this document:

Organization / Bus. Unit

FI/CO Consultant-Vinod Atmakuri

Business Process Owners-C.M.Duggar

New Allenberry Works

Key User-Balbir Khanna

New Allenberry Works

Key User-Vishal Sharma

New Allenberry Works

A. SAP Standard Reports

You might also like