CMI Student Handbook 2016-2017 FINAL
CMI Student Handbook 2016-2017 FINAL
CMI Student Handbook 2016-2017 FINAL
Students
HANDBOOK
2016-2017
Notice to students
Upon registering, each student at the Caribbean Maritime Institute formally agrees to
observe and obey all the policies and rules governing students and the operation of the
Institute.
The Institute has the right to alter any information appearing in this or any other
publication relating to admission, its programmes continuation of study, fees and the
requirements for granting of degrees, diplomas or certificates and any other matter.
New and returning students are expected to familiarise themselves with the information
in the Student Handbook.
Notwithstanding the provision inside the Students Handbook the cases for instant
dismissal include:
Theft
Fighting
NB: Students not properly attired may be denied access to the campus.
CONTACT INFORMATION:
The Registrar
Caribbean Maritime Institute (Main Office)
Palisadoes Park
Kingston, Jamaica W.I.
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TABLE OF CONTENTS
MESSAGES 5-7
CHAPTER I 8-19
General Overview of the CMI 9
Vision, Core Values, Objectives and Tagline 9
Historical Overview 10
Activities of the CMI 14
Milestone, Partnerships, Memberships, Applications
and Accreditations 14
Services Offered 16
Governance 17
CHAPTER II 20-36
General Information 21
2.1 Students Rights and Responsibilities 21
2.2 Evaluation of Lecturers 22
2.3 Dress Code 22
2.4 Resources 27
2.5 Library Services 27
2.6 Student Services 27
The Counselling Unit 27
Wellness Centre 29
Accommodation Unit 30
2.7 Placement Department 31
2.8 Financial Information 31
2.9 Registration 35
2.10 Orientation & Enrolment 36
Evaluation Policy 52
Grading Procedure 54
3.5 Student Academic Progress 56
CHAPTER IV 58-77
Examination Regulation 59
General Examination Regulation 59
Conduct of Written Examinations 68
Cheating 72
Assessed Coursework 74
CHAPTER V 79-86
Code of Conduct 79
Disciplinary Committee 80
Disciplinary Matters 81
Harassment Policy 86
CHAPTER VI 88
Student Life 89
5.6 Services/Facilities 94
5.7 CMI Students Union 96
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Diary 103
Cases for Instant Dismissal 105
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The CMI offers an innovative approach to education and training where every
degree programme offered is underpinned by global professional certification
for example the professional seafaring programmes are endorsed and recognized
by the International Maritime Organization and the logistics programmes are
accredited by the Chartered Institute of Logistics and Transport in London.
The CMI also has secured institutional accreditation from the International
Standards Organization and Accreditation Service for International Colleges
for all its programmes. We are preparing you for the world. Jamaica is just one
option.
You have joined the privileged group of students who will charge the way
forward in global trade and development. Be proactive, be socially conscious
and develop your talents.
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Keisha S. A. Walker,
Our staff is committed to serving you and as such, strives to create a warm,
supportive and safe environment that is conducive to teaching and learning.
Feel free to approach them in relation to any issue you need assistance with.
I wish you a very productive year.
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Romaine Wallace
It is with great enthusiasm that I extend a warm welcome to
you as you join the Caribbean Maritime Institutes family.
Redefining maritime and logistics excellence through
innovation is our primary goal, and we are happy to have
you here whether you are returning or you are here for the
first time.
Own it: a solid foundation enables a glorious masterpiece. You are responsible for your
education, so take charge and connect with your lecturers, your classmates, and your
seniors daily to share your knowledge and skills and to embrace and maximize your
available resources.
Personalize it: be the best you can be. I learned that courage was not the absence of
fear, but the triumph over it -Nelson Mandela. Here at the C.M.I. we offer a well
detailed extra-curricular program to foster your development and keep it balanced. I
implore you to spend time enhancing or finding the talent in you. Always lend a hand
in volunteering your services and get involved.
Elevate it: take your education seriously, raise the bar, set standards and have fun.
Never miss a moment in earning the best education possible, as this will set you up for
the career of your dreams. Remember your goals and your aim, stay focused and stick
to it.
You are welcome to visit the Students Union office to express your concerns, issues
and suggestions to any of the elected representatives; it is our responsibility to see to it
that your comfort and rights are given priority, as we are here to serve you. To those of
you who are returning, we are glad to have you back, and we look forward to another
great academic year.
Ultimately, with Christ in the vessel we can smile at the storm. Have fun and be
confident. If you havent confidence in self, you are twice defeated in the race of life.
With confidence, you have won even before you have started. - Marcus Garvey.
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CHAPTER 1
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CHAPTER I
Vision
Core Values
Objectives
Tagline
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What is known today as the Caribbean Maritime Institute (CMI) was established
in 1980 as the Jamaica Maritime Training Institute (JMTI), the result of the
collaborative effort of the Government of Jamaica and the Government of the
Kingdom of Norway (NORAD). The aim of the school at the time was to train
Jamaican nationals to mann the Jamaica Merchant Marine (JMM) fleet of five
ships.
Temporarily located at 9 Norman Road, Kingston, the school started with thirty
(30) Jamaican students enrolled in the Merchant Certificate Class III as deck and
engineering officers and was ran with a full maritime complement of five (5)
Norwegian lecturers. Training was designed in accordance with the Norwegian
and British systems of training of seafarers and was well above the minimum
requirements of the 1978 Inter-governmental Maritime Consultative Organization
(IMCO) (later known as the International Maritime Organization (IMO))
Convention for Seafarers.
A need developed for able-bodied seamen for Jamaica Merchant Marine (JMM)
and several short courses of three (3) months duration were run for personnel
selected by JMM. An important part of the training was the fire fighting and safety
training accessible to other organizations including Air Jamaica flight crews.
While the school operated in temporary quarters, a more suitable site was found
at Palisadoes Park. A school of initially 20, 000 square feet floor space in several
buildings was designed and built. By May 1984, the entire JMTI was in new
buildings.
The initial opening of JMTI was arranged to coincide with the first graduation of
the class IV officers, held at the end of June 1984.
Six years later (1990), the Institute was identified by the United Nations Conference
on Trade and Development (UNCTAD) as the national TRAINMAR Centre
through which UNCTAD programmes could be delivered in the Caribbean. The
initiative was set up with the aim of equipping senior and middle level managers
of the land based ports, shipping and allied industry with the requisite skills to
function effectively in the global market.
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Within five (5) years of its commencement, over four hundred (400) persons
were trained in such areas as terminal and ship agency operations and port
security.
Among the agencies that benefitted from TRAINMAR courses were Alcan
Jamaica Limited, Petroleum Corporation Jamaica Limited, Rapid Sheffield.
Jamaica, and Guardian Life Insurance Brokers. It is noteworthy that today
some of these companies still access customized short courses offered by the
Institute.
The Institute became fully Jamaicanized in 1992 with LCdr Michael Rodriguez
as the first Jamaican-born Executive Director.
In recognition of the call of the Institute to emphasize education and training, the
name was changed from JMTI to Jamaica Maritime Institute (JMI) in 1992.
In January 1993, the JMI became an autonomous statutory body under the laws
of Jamaica and within the then Ministry of Public Utilities and Transport in
accordance with the JMI Act of 1992. The Shipping Association of Jamaica
(SAJ) and the Port Authority of Jamaica (PAJ) became legal partners of the
Institute.
With the industry well served by the national TRAINMAR Centre, in 1994,
the JMI introduced the regions first professional certification for the port and
shipping industry, the Diploma in Shipping Logistics (DISL). Such was the
success of the Diploma in Shipping Logistics that two (2) years later (1996),
the JMI signed a Memorandum of Understanding (MOU) with the University
of the West Indies Distance Education Centre (UWIDEC) establishing the
Caribbean Diploma in Shipping and Logistics in the Eastern Caribbean. Under
this programme, fifty six (56) students in Barbados, St. Lucia, St. Vincent,
Trinidad and Tobago and St. Kitts received classroom instruction via satellite
transmissions.
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While the Institute had always offered its seafaring courses above the standard
required by the International Maritime Organisation (IMO), the quality of
these offerings was ratified by this body in the year 2000. In May 2000, a
formal declaration of reciprocal recognition of the Standards of Training,
Certification and Watch Keeping (STCW, 1995) Certificates of Competency
was issued to Jamaica by the Maritime Coast Guard Agencies of the United
Kingdom. This meant that officers who graduated from the CMI were now
confirmed as holding qualifications of equal standing with those trained to
certified standards throughout the world. Later that year, Jamaica was listed
among the countries on the IMO White list of nations complying with the
STCW 95 Convention. This seal of approval further validated the CMI as a
training institution of merit.
By 2001, the need to give the Institute an international flavour, content and
stature was demonstrated by changing its name from JMI to the Caribbean
Maritime Institute (CMI). In 2004 the Institute sought and gained accreditation
for the Diploma in International Shipping and Logistics (DISL) and the
Associate of Applied Science degree in Industrial Systems Operation from the
University Council of Jamaica (UCJ).
The Institute has embraced a new and expanded vision and mission directed by
its new philosophy and strategy known as the Blue Ocean Strategy Philosophy.
Pursuant to and consistent with the Blue Ocean Strategy Philosophy, the new
management has expanded the curricula to include degrees in Shipping,
Logistics and Supply Chain Management, Security Administration and
Management and engineering as shown below:
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Masters Degrees:
Bachelors Degrees:
B.Sc. Logistics and Supply Chain Management
B.Sc. Port Management
B.Sc. International Shipping
B.Sc. Cruise Shipping and Marine Tourism
B.Sc. Security Administration and Management
B.Sc. Customs Processes and Immigration
B.Eng. Industrial Systems
It must be noted that except for the B.Sc. in Security Administration and
Management (SAM), the Bachelors of Science Degrees represent upgrade of
the Diploma and Associate degree programmes.
To facilitate the expanded curricula, the Institute was re-organized into three
(3) distinct but integrated schools to fit into the three (3) transport sub-sectors
of land, sea and air. The professional seafarers programmes are conducted in
conformity with the Standards of Training, Certification and Watch-keeping for
Seafarers 1995 (STCW95) Convention. The academic (Degree programmes)
have been submitted to the University Council of Jamaica for accreditation.
The technical and vocational programmes are certified by the National Council
on Technical and Vocational Education and Training (NCTVET).
Academic facilities at the Institute include four (4) main auditoria, five (5)
classroom blocks, science laboratories, workshops, computer laboratories,
simulators and the Lucien Rattray Resource Centre.
The Institute is sited on the Palisadoes Peninsula flanked by the Royal Jamaica
Yacht Club to the East, the Gun Boat Beach on the West and the sea to the
North and South. As a result of the location, CMIs immediate neighbours
are therefore, Port Royal, Harbour View and Bull Bay. The Institute is
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actually halfway between the Norman Manley International Airport and the
Harbour View City Centre and adorned by luscious vegetation and salubrious
environment. This tranquil salubrious environment makes it an ideal place
for learning.
Over the thirty two (32) years of the Institutes existence, the size of the student
population has increased from thirty (30) students and two (2) programmes in
1980 to over twelve hundred(1200) students and fourteen (16) programmes
in 2012. This does not include the many and varied short course offerings that
are delivered to corporate Jamaica and the international shipping industry.
The Institute intends to move that number up to three thousand (3000) over
the next three years. Some of that increase will come via a distance learning
initiative with students from as far as Singapore participating. By then it will
be known as the Maritime University of the Caribbean. As the Institute has
grown so also have the support structures that are essential to its viability,
these include the number and calibre of faculty, the teaching and learning
resources, the physical facilities and the student services offerings.
Throughout its thirty two (32) years of existence, particularly since late 2006,
and driven by its Blue Ocean Strategy philosophy, the CMI has forged many
alliances in its quest to remain relevant in meeting the needs and expectations
of the maritime and land based shipping industry of the Caribbean and the
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world. The Institute has forged in excess of twenty new major partnerships to
say nothing about the strengthening of old and existing ones.
Jamaica in 2000 was listed among 72 countries on the IMOs White List
of nations complying with the Standards of Training, Certification and
Watchkeeping Convention (STCW95) Convention. Consequently, the
Caribbean Maritime Institute enjoys the elite status of being the only IMO
approved maritime education and training institution in Jamaica.
All maritime courses are offered in accordance with the International Maritime
Organisations Convention on Standards of Training, Certification and Watch-
keeping for Seafarers 1995 (STCW95).
The CMI is also the only ISO 9001:2008 Certified Institution in the Western
Hemisphere.
In an effort to ensure the highest standards of education and training within the
three Schools, the CMI has adopted relevant quality assurance measures. The
University Council of Jamaica (UCJ) provides the quality framework for the
entire programme offerings of the School of Academic Studies. The offerings of
the Marine and Professional Studies School are authorized by the International
Maritime Organization (IMO). With a view to ensuring quality standards of
training in the Advanced Studies School, National Council on Technical and
Vocational Education and Training (NCTVET) accreditation status has been
attained by the Institute. The accreditation of these programmes is one bench
mark of excellence that the Institute upholds. All programmes in the logistics
field within the School of Academic Studies are accredited by the Chartered
Institute of Logistics and Transport in the United Kingdom.
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SERVICES OFFERED
Facilities
The facilities comprise:
Classrooms;
Laboratories:
Workshop
Diesel and Boiler Work room
Welding Shop/Labs;
Mechanical Engineering Workshop
Bridge Simulator:
Radar/ARPA/Ship handling
Engine Room Simulator
Crane Simulator
GMDSS Simulator
Desktop Engine Room Simulator
Fire fighting Simulators;
Radar and HARPA Simulator
Crowd Control Simulator
Navigation Simulator
Ship Handling Simulator
ECDIS Simulator
Computer Lab;
Auditoriums;
Conference Facility;
Library;
Residential Accommodations (on and off campus)
Students Recreation Unit;
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GOVERNANCE
Executive Director
Immediately below the Board of Directors is the Executive Director who has the
responsibility for the operations of the Institute and has general responsibility
for maintaining and promoting its efficiency and good order. He/she is assisted
by the Deputy Executive Director and other divisional Directors.
Academic Studies
The Academic School manages the Associate Degrees, Diplomas, Bachelors
and Masters Degrees and spearheads general research based activities. The
following are programmes within the School:
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Advanced Skills
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CHAPTER II
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CHAPTER II
CHAPTER II
GENERAL INFORMATION
This handbook details the rules, codes and guidelines of the Caribbean Maritime
Institute as they relate to students. Students who are pursuing Cadet/Officer
programmes will be guided by additional internal regulations governing their
programmes. All students have a responsibility to familiarise themselves with
the guidelines contained herein.
Students Rights:
Students Responsibilities
To read and understand the Student Handbook
To take an active role in planning and pursuing studies;
To ensure that they are well informed about the requirements of the
course that is being undertaken;
To attend classes on time;
To discuss with relevant staff any problems that they may encounter;
To make the best possible use of opportunities and facilities that the
Institute provides;
To meet stipulated deadlines;
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To respect the rights and welfare of the Institute staff and students;
To respect Institutes property and those of others;
To comply with the code of conduct specific to their programme of
study;
To comply with the Institutes rules and regulations;
To complete and submit evaluations of lecturers; and
To respect others and their property
CMI adopts a Para-military dress code which students must maintain according
to the guidelines outlined herein.
Uniforms must be kept clean, free from damage and must be ironed. Students
must keep uniforms buttoned and zipped while ensuring that metallic devices
such as insignia, belt buckles, and belt tips are free of scratches and corrosion
and are in proper lustre or remain properly subdued.
Students must keep shoes and boots cleaned and/or shined. Absolutely
no sneakers allowed. Students will replace the epaulettes, insignia, and
nameplates, when unserviceable or no longer conform to standards.
Students must ensure that articles carried in pockets do not protrude from the
pocket or present a bulky appearance.
General:
- These rules apply to both on and off campus.
- All shirts (male/female) are to be tucked into pants/skirts at
all times.
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Males
Trousers will be fitted and worn with the lower edge of the
waistband at the top of the hipbone, plus or minus inch. The
front crease of the trousers will reach the top of the instep, touching
the top of the shoe at the shoelaces.
Females
Knee-length skirts. Skirts lengths will be no more than 1 inch
above or 2 inches below the centre of the knee.
Pants will be fitted and worn with the lower edge of the
waistband at the top of the hipbone, plus or minus inch
All students will comply with the hair, and grooming policies while in uniform
on or off campus.
Extreme/ eccentric hairstyles are not authorized, Students will not cut designs
in their hair or scalp. If students use dyes, tints, or bleaches, they must choose
those that result in natural hair colours. Colours that detract from a professional
appearance are prohibited. Students should avoid using colours that result in
an extreme appearance.
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Applied hair colours that are prohibited include, but are not limited to purple,
blue, pink, green, orange, bright (fire engine) red, and fluorescent or neon
colours.
Male haircuts will conform to the set standards outlined herein. The hair on
top of the head must be neatly groomed. The length and bulk of the hair may
not be excessive or present a ragged, unkempt, or extreme appearance. The
hair must present a tapered appearance. A tapered appearance is one where the
outline of the students hair conforms to the shape of the head, curving inward
to the natural termination point at the base of the neck. The hair will not fall
over the ears or eyebrows, or touch the collar, except for the closely cut hair
at the back of the neck. The block-cut fullness in the back is permitted to a
moderate degree, as long as the tapered look is maintained.
Males are not authorized to wear braids, cornrows, or dreadlocks (unkempt,
twisted, matted, individual parts of hair) while in uniform on or off campus. Hair
that is clipped closely or shaved to the scalp (bald-headed) is authorized.
Sideburns must be neatly trimmed and must not be flared; the base of the
sideburn will be a clean-shaven, horizontal cut or tapered.
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Female students must ensure their hair is neatly groomed and that the length
and bulk of any synthetic hair or extensions used is not excessive. The hair
must not present a ragged, unkempt, or extreme appearance. Likewise, styles
that result in shaved portions of the scalp (other than the neckline) or designs
cut into the hair are prohibited.
Females may wear braids and cornrows as long as the style is conservative
and holding devices must comply with the standards below. Hair must not fall
over the epaulettes or obscure the insignia/ name tag. Any wigs, extensions,
hairpieces, or weaves must comply with grooming policies.
Hair-holding devices may be used only for securing the hair. Females will
not place hair-holding devices in the hair for decorative purposes. All hair-
holding devices must be plain and of a clear colour matching the students
hair. Authorized hair holding devices include, but are not limited to, small
scrunches, comb clips, hair pins, clips, rubber bands and bandies/ hair bands.
Headdress
Students shall not wear hair covering unless otherwise stipulated by the
institute i.e. safety or based on religious practices.
Makeup
Makeup must be moderate and as best as possible, mach the natural skin tone
of the wearer. Bright colours are not permitted for lipstick eye makeup and
blushes. All extensions of facial hair i.e. lashes must be moderate.
Program Uniforms
Please see dress code signs across the campus.
House shirts and club shirts must be worn on the days assigned for these by
the Students Union.
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Note: All students are required to wear and visibly display their I.D.s while
on campus. Coveralls and safety shoes should be worn by all persons, where the
circumstances so require.
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2.4 RESOURCES
Books are loaned on a three week and overnight basis. In order to borrow
books and other resources students must visit the library and complete the
registration process.
Opening hours
Mondays - Thursdays 8:00 a.m. - 8:00 p.m.
Fridays 8:00 a.m. - 7:00 p.m.
Saturdays & Sundays 8:00 a.m. - 4. 00 p.m.
2.5.1.4 Staff:
The staff of the Student Services Department consists of the Student
Services Manager (who is a professionally trained counsellor) and
a part-time campus Chaplin who use a multi-disciplinary approach
in working with students, faculty and staff. They are experienced in
working with all phases of adult development.
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2.5.2.5 Staff
The Institute employs a full-time registered nurse and two relieve
nurses for the evening sessions.
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2.5.3.2 Leadership
The accommodation facility is headed by several Wardens who ensure
that the rules and regulations are upheld. These individuals will also
monitor the overall cleanliness of the facility and its surroundings.
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All full-time students are placed in the industry to gain relevant experience.
At the end of this period students are required to submit a written report on
their experience. A log book to track activities during Industrial Awareness is
housed in the Placement Office.
A Career Fair is usually held each year. Students are given the opportunity to
interface with industry personnel and prospective employers. They are also
exposed to job readiness workshops and seminars.
NOTE: All students must receive clearance from the Accounting Division
before job placements/training can be facilitated.
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dictate the minimum limit for use of debit and credit cards. Card transactions
will also attract a service charge per transaction. Fees must be paid with
vouchers issued by Caribbean Maritime Institute. Upon payment students
must present the yellow copy of the voucher to the Accounts department. The
Accounts department will issue a confirmation of bank payment form. The
stamped and completed form must be submitted to the Admissions Office. The
student will then be issued an authorisation card permitting him/her to access
Institute services over the registration period.
(Upon submission of payment voucher, please allow three (3) working days
for the update of payment record)
2.7.2 Fees
Note: Boarding Fees and the caution fee are paid by resident students only.
In addition, some programmes may have other prescribed fees for laboratory
materials or special projects.
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Masters Students:
1. Full Payment
2. 50:50
3. Modular Plan
All plans are subject to finance charges and applicable fees. Penalty charges
will also be applied for not adhering to the signed agreement.
Only students who have formally withdrawn from the Institute will be considered
to have terminated their contract with the Institution. A participant may cancel
his/her enrolment contract at no penalty by notifying the Institute before the
start of the course/programme, except that CMI will retain the registration fee.
Changes in registration and programmes may also be accommodated without
charge within the first two weeks of the semester (unless the change requires
additional tuition fees).
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Opening Hours:
Cashier
o Mondays - Thursdays 8:15am 6:30pm
o Fridays 8:15am 4:15pm
Accounts Department
o Mondays Fridays 8:15am to 4:15pm
NB: Students seeking external funding to cover tuition fees are to ensure
that they make the necessary follow-up with those institutions and make
sure that the relevant approval information is forwarded to the CMI.
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2.8 REGISTRATION
All applicants are expected to register at least one week prior to the
commencement of any programme of study. Registration after the prescribed
period may be permitted at the discretion of the Registrar however, this may
attract a fee. The registration process is not considered complete until the
following have been done:
j) All fees, as stated in the contract, have been paid in full
k) All matriculation requirements have been met, and all relevant
supporting documents received by the Admissions Department.
l) The bank voucher is presented to the Accounts Department and the
students copy shown to the Admissions Department
Each student will be furnished with a registration package prior to the process,
which outlines the registration procedures. The Institute reserves the right to
prohibit registration or withdraw an individual from a programme for failing
to meet registration conditions. Unregistered individuals must not attend
classes. The Institute reserves the right not to register an individual after the
advertised closure of the official registration periods.
Payment of fees alone does not by itself constitute registration.
Registration Periods
The registration exercise is held three times for the academic year and all new
and returning students, including those with make-good status, (repeating or
re-sitting courses) during the academic year, are required to register with the
Institute in-person during the following periods:
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c) May, during the week prior to the commencement of the May to August
semester (Part-time students only).
IMPORTANT INFORMATION:
13. Students who have unpaid fee balances will not be permitted to sit
Semester II or Summer Session examinations.
14. Students who have MakeGood status cannot register for full time
programmes but instead must register as Make Good.
(a) All full-time students are expected to attend classes for at least
80% of the prescribed contact hours of a module/course and
75% for part-time students.
(b) Students should notify the Registrar and the Director(s) of the
relevant School(s) in advance of the start of a module/term
of any predictable or unavoidable absence to avoid having a
penalty applied.
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(c) Failure to comply will result in such students being barred from
sitting examinations in that module/course, if the minimum
80% or 75% requirement is not maintained. This applies to
all programmes.
(e) While start and end dates of programmes are not expected
to change, the Institute reserves the right to alter dates of
programmes/courses/modules or examinations. These changes
will in no way affect the terms and conditions of a students
contract with the Institute and adequate notification will be
given.
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(h) The Institute reserves the right to place a student arriving late
for an intended course, into a course which commences at a
later date.
(i) Students who arrive late for their intended course of study
must pay the full fee for the programme or course.
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CHAPTER III
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CHAPTER III
ACADEMIC MATTERS
3.1 Academic Terminologies, Policies and Procedures
Classes are normally scheduled for Mondays to Fridays between the hours of
8:00a.m. and 5:00p.m. for full-time students and 5:30pm to 8:30pm for part-time
students. Some programmes require students to attend classes on Saturdays and
Sundays.
Academic Judgement
Academic judgment involves evaluating a body of a students work, in order to
make an overall judgment about that students performance (and award a grade
that accurately reflects that).
Advanced Placement
Applicants who have previously completed one or more years at the Caribbean
Maritime Institute or a programme at another approved educational institution
may be eligible for admission to a level higher than first year/semester (advanced
standing).
Certificate
Certificates (short and customized programmes) are awarded upon the
successful completion of an approved group of courses not constituting a degree
or diploma.
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Core Course
A compulsory course for students pursuing a particular programme.
Course Exemptions
Students entering the CMI from another approved educational institution may
be granted course exemptions for undergraduate and postgraduate programmes.
However, credits earned from other institutions are not transferable to CMIs
programme/courses.
Credit Course
A credit course is an approved course for which credit may be earned. A credit
is granted when a student achieves a grade within the Institutes grading scheme
for a course approved as a credit course.
Credit Hours
One academic credit (or credit hour), is given for every 15 hours of
lecture, tutorial or seminar instruction during a semester.
Two (2) or three (3) hours of laboratory/practical instruction are
considered the equivalent of one lecture hour in counting credits
earned in a laboratory or studio course.
Other course instructional delivery modes may require other class/
student contact hours for credit hour assignments.
Deferral of Programme
A student recently admitted may apply for deferral of entry to that programme
for no more than one academic year. This deferral must be received no later
than a month following the commencement of the programme.
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Degree
An academic qualification or title awarded to or conferred upon a student by
the Institute based on the successful completion of a minimum of 120 credit
hours and/or other academic requirements.
Diploma
An award made upon successful completion of a programme of study or
training at the post secondary level, which requires no fewer than 60 credit
hours of instruction.
Elective
An elective is a course which allows students the option of choosing from a
specified list of alternatives.
Full-time Student
Students taking a minimum of 36 credits during an academic year.
Grade Review
A review of any part of the examination process that does not include academic
judgement (see Examination Regulations).
Leave of Absence
This is an approved interruption of a programme for a short period of time.
Students should apply in writing to the Office of the Registrar for leave of
absence. The period of interruption should not exceed three years. A request
form must obtained from the Admissions Office.
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The objective in writing the research paper is to describe in detail what was
done in the research process, to establish rationale for the research conducted
and to detail the findings/ results of that research. The CMI uses the APA (6th
ed.) writing style standards for academic writings.
Minor project
This is a project forming part of coursework requirements.
At the diploma level, you are required to write a proposal for a research/
capstone project that you may choose to carry out later on in your academic
career.
Occasional Student
One pursuing a programme not leading to a degree or other qualification awarded
by the Institute and not required to pass any regular entrance examination or
fulfil any specific entry requirement. Such a student must satisfy the faculty
concerned of his/her educational suitability to enter the course(s) pursued.
Option/Specialization
Part-time Student
One taking fewer than 36 credit hours during an academic year or fewer than
18 credits per semester.
Plagiarism
All submitted assignments including the research project, must reflect students
authentic intellectual effort. Plagiarism is a major form of academic misconduct
and can be sanctioned by expulsion (See Examination Regulations).
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Programme
A plan of study lasting over a specified period of time which leads to the
award of a Degree, Diploma, Certificate or other academic honours of the
Institute.
Progress Report
This is a statement detailing a students academic performance. Progress
reports are prepared at the end of each academic year for all groups free of
cost. Progress reports requested prior to that time are prepared within the
stipulated time frame at a cost.
Readmission
Re-entry of a student who has withdrawn from a programme prior to successful
completion of all the required modules within the allowable time-frame.
Reinstatement
Restoration by the Academic Committee of a student to his/her former
academic relationship with the Institute. Reinstatement applies to students
who were on leave of absence and such other categories as may be determined
by the Registrar.
Semester
A prescribed period of study, normally 15 weeks in duration, including
teaching, revision and examination.
Statement
There are normally two types of Institute Statements, namely:
a) Statement of successful completion: issued to those who have
successfully completed a course or set of related courses.
b) Statement of participation: issued to those who participated in a short
course or workshop that is not formally evaluated and for which no
formal certificates are awarded.
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Transcript/Statement
An accumulated academic record which is an official document sent upon
request to an approved third party at a cost. Students may request transcript to
be prepared by the Institute and forwarded to institution/organization of their
choice. This request can be made after the student has completed at least one
semester of a programme offered by the Institute.
No transcript will be prepared for students who are not in good financial or
other standing (e.g. Library and examination clearance) with the Institute.
Procedure:
Complete a transcript request form
Pay required fee
Request is then processed by the Admissions Office within three weeks
of the request
Each additional transcript will attract an additional fee. The student copy of
a transcript is called a statement where marks received are expressed as letter
grades.
Transfer
A change from one programme to another or from one campus of the Institute
to another. Students should apply to the Director of Academic Studies using
the prescribed form..
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3.3.1 Introduction
The CMI collects and holds personal information about all of its students.
The privacy of this information is an imperative part of the Institutes
relationship with its students, and the Institute recognizes its responsibility
to collect, manage, use and disclose personal data in adherence to legislative
requirements, and in accordance with prevailing community expectations of
best practices.
Definitions
1. Student means any current or former student of the Caribbean Maritime
Institute (CMI).
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d) philosophical beliefs,
e) membership of a professional or trade association, membership of a
trade union,
f) sexual preferences or practices,
g) or criminal record;
4. Record means:
(a) a document; or
(b) a database (however kept); or
(c) a photograph or other pictorial representation of a person; but does
not include:
(i) a generally available publication; or
(ii) anything kept in a library, art gallery or museum for the
purposes
of reference, study or exhibition; or
(iii) letters or other articles in the course of transmission by
post.
Personal information is confidential, and will not be used or disclosed except
in the following instances:
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The Institute will collect personal information only where it is necessary for one
or more of the Institutes functions or activities. Where personal information is
collected, all reasonable steps will be taken to inform the student of:
a) The purpose for which the information is collected;
b) Any person to whom, or body or agency to which the Institute usually
discloses information of that kind;
c) Any law that requires or authorizes particular information to be collected.
d) Before accessing students records, authorized personnel must complete
the relevant sign-out log in the Admissions Department.
The Institute will take all reasonable steps to ensure that personal information
collected is accurate, relevant, up-to-date, complete, and not misleading. To
this end, the Institute will take reasonable steps to allow individuals to correct
inaccurate information as appropriate.
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a) The student has given written permission for the Institute to disclose the
information;
b) The Institute has taken reasonable steps to inform the student that information
of that kind is usually passed on to those persons, bodies or agencies;
c) The Institute is required by law or Funding bodies to disclose the
information;
d) The Institute believes the disclosure is necessary to prevent or lessen a
serious and imminent threat to the life or health of the individual concerned
or of another person.
A student should make a written request to view his/ her file. This request should
be submitted to the Admissions Department. Where viewing is permitted, this
will be done in the presence of authorized Registry personnel.
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2. Every assignment has a due date. Students are expected to submit assignments
on or before the assigned due date.
The Institute recognises that students may suffer from a sudden illness or other
serious or significant event that is unforeseen and/or unpreventable and which
adversely affects their ability to complete an assessment; in such case, the
student will need to submit a report with supporting evidence to their Head of
Department and the Registrar within five working days of the date on which the
assignment was due..
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The listing above are some examples for your reference. The onus is on the
student to inform his/her individual lecturer, Head of Department and the
Registrar about the mitigating circumstances that have affected the completion
of coursework/assignment for the lecturer.
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At least a 50% pass must be obtained as aggregate percentage score and the
final grade, determined as follows:
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3.4.9 Projects
Students should observe their faculty and/or lecturers deadlines for submission
of projects. For courses in which a terminal project is required, final award
will not be granted unless this project is submitted within the prescribed time
frame. Students need to be aware that their projects are the property of the
Institute and may be retained by the Institute.
It is the responsibility of the Institute to assign competent persons to direct and
supervise students conducting approved final research projects.
Research projects are undertaken in partial fulfillment of the requirement for a
course or programme and therefore absolutely no certificate will be issued or
graduation allowed before the Research project is passed.
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If a student fails at the first re-sit opportunity, he/she must register for and
repeat the course before making the next attempt at a re-sit.
It is the responsibility of each student to note the specific closing dates for
registration, for re-sit/supplemental examinations and for the repeat module. The
onus is on the student to complete and submit the required registration forms and
to pay the required fees. Registration for these exams should be done two (2)
weeks prior to the scheduled period of examination.
3.5. GRADE POINT AVERAGE (GPA)
The GPA is the sum of the grade point earned (credit x grade point) for each
course divided by the number of credits taken. The GPA is used for determining
the class of awards. Previously failed course grades are therefore not used in the
computation of the final GPA.
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QUALITY
LETTER MARKS
CREDIT
GRADE (%)
POINTS
4.0
A+ 90 100 4.00
A 85 89 3.8
3.7
A- 80 84
EXCELLENT
B+ 75 79 3.3
B 70 74 3.0
2.7
B- 65 69
GOOD
C+ 60 64 2.3
C 55 59 2.0
1.7
C- 50 54
PASS
D+ 45 49 1.3
1.0
D 40 - 44
FAIL
0.0
F 0 39
N.B: This grade scheme does not apply to students in the Marine and
Professional Studies School prior to A/Y 2014/15. ______
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3.6.1 Classes of Awards for Degree Programmes
3.6.1.4 Pass
(a) A minimum GPA of 1.70
(b) The programme must be completed within the prescribed
time- frame.
3.6.2.3 Pass
(a) A minimum GPA of 1.70
(b) The programme must be completed within the prescribed time-
frame.
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CHAPTER IV
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CHAPTER IV
EXAMINATION REGULATIONS FOR MASTERS DEGREES, FIRST
DEGREES,
SECTION I
semesters in the Caribbean Maritime Institute before being eligible for the
award of a First Degree
(iii) In the case of Associate Degrees and Diplomas all students shall
normally spend a minimum of two years or four semesters full-time or
two-three years or eight semesters part-time.
2. After the Dean has approved the Pass List, a certificate for each
successful final year student shall be prepared under the Official Seal
of the Caribbean Maritime Institute and dated in accordance with the
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SECTION II
End of Semester
Mid Term/Coursework
Re-Sit/Supplemental
Substitute
Special
Exams only
Repeat
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Resit/Supplemental examination
Substitute Examination
Special examination
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be no greater than a C-.
(a) If an Oral Examination is granted the student may choose to
decline the offer and opt for Exams Only instead (See Reg. 12
below)
(b) The Oral Examination shall be held as soon as possible after the
original examination. The student must contact the Registrar
and Head of the relevant Department concerned immediately
so that arrangements may be made for the Oral.
(d) If the student fails the Oral, he/she will not have a right of
appeal or review.
Exams Only
12. Students shall only be entitled to register for Exams Only in the
following circumstances after having previously been registered for and
attended classes in a course.
(a) He/she obtained a D/D+ grade in a course or module will be
required to re-register, pay the appropriate Exams Only fee
and re-sit the examination at the next available opportunity as
advertised by the Registrar. The total grade awarded in such
circumstance shall be no greater than a C-.
(b) He/she has failed one or two of the final courses needed to
complete the degree programme and obtained a mark of no
less than 45% in each course.
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15. Any candidate who has been absent from the CMI for a prolonged
period during the teaching of a particular course for any reason other than
illness or whose attendance at prescribed lectures, classes, or practical
classes or has been unsatisfactory or who has failed to submit essays or
other exercises set by his/her teachers, may be debarred by the relevant
Dean on the recommendation of the relevant Head of Department from
taking any CMI examinations. The written procedures to be used shall
be prescribed by the Dean in consultation with the Heads of Department
and approved by the relevant Faculty Board.
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16. Any student who, having registered for a course and examination
fails to take the examination shall be deemed to have failed the examination
unless the Registrar on the recommendation of the Dean shall approve
otherwise. Procedures governing absence from coursework tests or other
coursework exercises shall be prescribed by the Dean in consultation with
the Heads of Department and approved by the relevant Faculty Board.
20. The Registrar shall pass on the information in 17, 18, and 19 above
to the Dean and relevant Examiners to assist them in their duties related
to marking of scripts and determination of grades.
21. The Examiners shall not take cognizance of illness or other
circumstances which have not been referred to them by the Registrar.
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26. In every case the Examiners shall be at liberty to put oral questions
to any candidate.
29. The place at which a written end- of- semester examination shall
be held shall be determined by the Registrar. The place at which other
examinations or In-course tests shall be held shall be determined by the
Head of the Department concerned.
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30. All examination results and Pass Lists shall be provisional until
approved by the Academic Board on the recommendation of the Dean of
the relevant School and the Registrar.
34. Any candidate with a disability which may inhibit the completion
of an examination in the normal time may apply for extra time, whether
for a mid-semester or final examination. A Medical Certificate may be
required by the Registrar as proof of such disability. Extra time may
be granted on the authority of the Dean and Head of Department. The
quantum of such extra time shall be similarly determined but shall not
exceed thirty minutes.
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SECTION V
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103. Candidates who leave the Examination Room shall not be re-
admitted unless throughout the period of their absence they have been
continuously under the supervision of an Invigilator.
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110. (a) A candidate who needs a drink of water must raise his/her
hand to attract the attention of an Invigilator who will bring the water
to the candidates desk.
OR
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114. The use of scrap paper is not permitted. All rough work must
be done in the answer book or in supplementary answer books which
must be submitted to the Chief Invigilator together with the main answer
book.
117. A candidate shall not remove from the Examination Room any
material supplied
118. Candidates who are permitted to leave before the end of the
examination period must not leave scripts or other examination exercises
or material on their desks but must hand them in to the Chief Invigilator
or an Assistant Invigilator.
120. At the end of the time allocated all candidates shall stop writing
and/ or making any amendments when instructed to do so by the Chief
Invigilator and shall gather their answer books together in order. They
shall not leave their desks until an Invigilator has collected their scripts
and/or examination exercises.
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(B) CHEATING
129. Any candidate who fails to comply with Regulations 125 -128 above
and Regulations 130(ii) 135 below may be regarded as attempting to
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132. A student shall not buy, sell, steal, transport or solicit in part or in
whole the contents of an examination or other assignment.
134. A student shall not exchange places with another person for the
purpose of taking an examination or completing an assignment. A student
who arranges for another person to write an examination on his/her behalf,
as well as the person who undertakes to write the examination, will be
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135. A student shall not fabricate information for any report or other
academic exercise
SECTION VI
ASSESSED COURSEWORK
174. Methods of assessment counting towards the final mark for a course
shall be subject to the approval of the School on the recommendation of the
relevant Department
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175. The evaluation policies and procedures shall be included in the course
outline(s) and must be discussed by the lecturers with the students at the
beginning of the semester.
(i) In the case of a course taught in the first semester, before the
end of the second week of that semester
177. The dates of coursework exercises shall be posted on the School and
Departmental Notice Boards at least two weeks in advance of the date(s) on
which such exercises should be submitted.
180. Coursework is due on the date specified by the lecturer of the course
and is normally collected in class unless otherwise specified by the lecturer.
181. Where an extension has not been agreed in advance, or where a student
submits an assignment after the agreed extension has expired, the department/
lecturer will impose a penalty for late submission. For the first day that elapses
between the expiration of the deadline and the receipt of the work by the
department/lecturer, 5% point will be deducted from the students mark for
that assignment. 5% mark will be lost for each day up to 10 days that the
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assignment is outstanding. Any assignment received after the first ten days but
up to the three weeks after the stated deadline will see a 50% points deducted.
After three weeks (15 days) any assignment received will attract a mark of
zero.
182. A student may apply for an extension of time if there are extenuating
circumstances which prevent him/her from submitting the assignment on the
due date. Such application must be submitted at least one week before the
assignment is due and must be accompanied by supporting documentation for
the request.
183. All assignments for each course must be submitted before a student is
awarded a grade.
186. Each Examiner responsible for coursework is required before the start of
the end-of-Semester examinations to submit to the relevant Dean a coursework
mark-sheet/grade sheet indicating marks/grades for each component, and the
final percent and grade for the coursework.
following conditions:
(a)The marks/grades to be allocated to an oral presentation
shall not exceed 20% of the coursework.
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190. A student who fails to comply with Regulation 189 shall be denied
the credit for the work in one of the courses, which shall be chosen by him/
her.
SECTION VII
REVIEW OF EXAMINATION RESULTS
192. The Registrar shall forward the students request to the Dean of the
Faculty concerned.
194. In carrying out the process of going through examination scripts with
students who have failed courses, the Examiner must disclose the marks/
grades.
195. The process of going through the script should include failed answers
in multiple choice examinations.
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196. A student who wishes to have his/her script re-marked must pay a fee to
be determined by the Registrar to have his/her script re-marked by a new and
independent Examiner.
198. Where a re-marking is requested the Registrar shall request the Head of
the Department concerned or, in his/her absence the Dean, to select a new and
independent Examiner. Such person shall be appointed by the Registrar to re-
mark the script. The appointment shall be made within one week of the date on
which the request is made. Where the Registrar deems it necessary, more than one
Examiner may be nominated and appointed. Such recourse shall not normally be
used except where a team of Examiners has already been involved in the initial
examination of the candidate.
199. Where the Head of the Department is an Examiner, the selection shall
be made by the Dean and vice versa. Where both the Dean and the Head of
the Department are examiners, the Registrar shall make the selection after such
consultation, as he/she considers appropriate.
200. The new examiner(s) no later than 10 working days after receiving the
script(s) shall return the re-marked script(s) with a written report and where
applicable, signed mark sheet/grade sheet to the Registrar.
202. The Registrar shall inform the candidate of the result of the re-marking.
203. The results of the re-marking shall be conveyed by the Registrar and the
Head of the Department and the Dean concerned.
204. The Dean, if necessary, shall issue an amended Pass List for
submission to the Academic Board.
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CHAPTER V
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CHAPTER V
CODE OF CONDUCT
(excluding Examination Matters)
Dean of Discipline
Registrar
Director of Marine and Professional Studies
Dean of Marine and Professional Studies
Director of Academic Studies
Dean of Academic Studies
Heads of Departments
Student Services Manager
Lecturers
Representative of Students Union and or head of Company of
Cadets
Any person acting in the above capacity
The standing members are the sitting Disciplinary Committee must have a
minimum composition (quorum) of five members. The Chairman, one Director/
Dean/Registrar/HoD, student/cadet representative and Student Services Manager.
Any other person so designated by the Management of the Institute.
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Minor Offences
Major Offences
Major offences shall include, but are not limited to, the
following:
1. Use of abusive, offensive or obscene language
2. Gambling on Institute property
3. Using Institute property without permission
4. Parking in an unauthorised zone or area (Repeated Offence)
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Gross Misconduct
Gross misconduct shall include, but not limited to, the following:
1. Any proven act of discrimination on grounds of sex, disability,
race, religion, class
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in all cases state the time within which a fine shall be paid and the
appropriate penalty to be imposed in a case where the fine is not
paid within the period specified by the Disciplinary Committee.
4. Community Service not exceeding 40 hours. Students on
community service will be required to be attired in a vest
designated for this purpose.
5. Exclusion from designated areas and/or activities of the Institute.
6. Order/Instruction to write letter of apology.
7. Withdrawal from Institutes representation or Students Union
representation
8. Reimbursement for damages to person and/or property, inclusive
of an administrative fee
5.2.3.2 Sanctions for Major Offences
The Institute reserves the right to sanction major offences by one or a
combination of the following:
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The Executive Director shall refer the matter to the Disciplinary Appeals
Committee which shall investigate and report within 10 working days its
findings and final decision. The final decision will be communicated to the
Executive Director who will forward the decision from the Appeals Committee
to the Registry.
3.The student has the right to have representation at all the levels of the
proceedings, if so desired, and shall communicate his/her intent in writing to
the DAC at least five (5) working days prior to the hearing.
4. The Disciplinary Appeals Committee may confirm, reverse or vary the
decisions of the Disciplinary Committee.
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Harassment can be sexual, racial, cultural, physical, emotional. This can also be
any other form of personal harassment arising from physical or mental disability,
sexual orientation, socio-economic status, ethnic origin, age, religion etc.
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CMI should be treated with dignity and respect. If harassment does occur, the
policy aims to ensure that adequate procedures are readily available to deal with
the problem and prevent it from reoccurring. Harassment can have a detrimental
effect upon the health, confidence, morale, learning and performance of those
affected by it.
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CHAPTER VI
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S E C T I O N VI
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All students are expected to observe the Institutions regulations as well as the
local laws. Non-compliance with these policies or regulations may result in
disciplinary action. It is the responsibility of all students to discourage other
persons from violating these standards and to report any violation of community
standards to the relevant Officers.
Students are encouraged to be vigilant and observant as it concerns their personal
safety and security. Personal items are left at owners risk. The Institute will not
take responsibility for loss, theft or damages to an individuals personal items/
belongings.
6.3 Campus Security & Safety
All students are expected to visibly display their I.D while on campus. Security
checks
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6.3.4 Parking
Designated parking spaces are reserved for Senior Management.
Otherwise parking is open to students and staff on a first come first
serve basis.
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Know exit points from all buildings. Fire evacuation plans are located
in various areas on campus. Notify the Campus Marshal if this plan is
missing. This plan should not be covered or removed.
In the event of an alarm, all students must evacuate the building through
the nearest exit as quickly as possible. Once outside, move away from
the building. Failure to comply with an alarm will result in disciplinary
action.
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Kindly note that the Student Services Department will outline the
criteria/stipulations for hosting such functions.
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6.6 SERVICES/FACILITIES
Transportation:
Banking:
Students who are interested in opening an account while at the
Institute may do so at the National Commercial Bank located
on Windward Road or at other financial institutions located in
Downtown Kingston.
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Scotia Bank
- outside of the supermarket at the Harbour View Shopping
Centre
6.5.4 Pharmacy
A fully equipped pharmacy is situated in the Harbour View Shopping
Centre.
6.5.5 Library
A branch of the Jamaica Library Service is located in the Harbour View
community.
Supermarket
Meat Store
Wholesale Store
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Auto Shop
Book Store
Barber
Variety Stores
Fast Food Restaurants Tastee & Rouneys,
Restaurants - Golden Spoon
Digicel Outlet (For Telephone & Accessories)
Gas Cylinder Outlet
Computer Store
Fishing Equipment Store
Wholesale household chemical store
Nurseries
Hair Dressing Salon
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President
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Part-Time/External Officer
Represents students who are studying externally/part-time, i.e. on
the Montego Bay campus and any other campuss and assist in
providing support and relevant information to these individuals.
International Officer
Represents international students issues and concerns. Also seek
to foster interaction and cultural integration of this specialized
group.
WELFARE OFFICER
Addresses general welfare issues of all students. Responsible for
the dissemination of special Union bursaries and assistance.
Residential Representative
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Council Members
Shanae Walters Welfare Officer [email protected]
Joneil Brown Public Relations Officer [email protected]
Jordan Smith Male Sports Coordinator [email protected]
Coleen Cowell Female Sports Coordinator [email protected]
Khaleel Powell Male Residential Representative [email protected]
Vacant Female Residential Representative
Kadeja Pennant Part-Time Officer [email protected]
Dishaun Watson International Officer [email protected]
Courtney- Ann Wallace Assistant Public Relations Officer [email protected]
Chevaughn Bascoe Assistant Treasurer [email protected]
Victor Allan Assistant Secretary [email protected]
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ACTIVITy dATE
Freshers Fete September
Inter-Collegiate Competitions Netball, Football, 1st and 2nd
Basketball, Swimming Semester
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DIARY
JAMAICA 2016 HOLIDAY CALENDAR
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Code: CMI/SSOP/08 (Revision # 6) Date: 3rd August 2016
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Theft
Fighting
NB: Students not properly attired will be denied access into the
campus.
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