INTRODUCTION

One of the most important areas in the day-to-day management of the firm is the
management of working capital. Working capital management is the functional area of the
finance that covers all the current accounts of the firm. It is concerned with management of
the level of individual current assets as well as the management of total
working capital. Financial management means procurement of funds and effective utilization
of these procured funds. Procurement of funds is firstly concerned for financing working
capital requirement of the firm and secondary for financing fixed assets.

Meaning of working capital:

Ordinarily, the term working capital stands for that part of the capital, which is
required for the financing of working or current needs of the company. Working capital is the
lifetime of every concern. Whether it is manufacturing or non-manufacturing one with out
adequate working capital, there can be no progress in the industry.

Inadequate working capital means shortage of raw materials, labor etc., resulting in
partial current assets less current liabilities-has no economic meaning in the sense of
implying some type of normative behavior. According to this line of reasoning, it is largely an
accounting artifact. Working capital management, then, is a misnomer.

The working capital of the firm is not managed. The term describes a category of
management decisions affects specific types of current assets and current liabilities. In turn,
those decisions should be rooted in the overall Valuation of the firm.
Definition:
According to Western and Brigham, Working capital refers to a firms investment in
short term assets- cash, short term securities, accounts receivables and inventories.

According to Hoagland, working capital is descriptive of that capital which is not

fixed. But the more common use of the working capital is to consider it as the difference
between the book value of the current assets and the current liabilities.

Concepts of working capital

The term working capital can be used in two different ways: they are

1. Gross Working Capital:

The gross working capital refers to investment in all the current assets taken together.
The total of investments in all current assets is known as gross working capital.

2. Net Working Capital:

The term net working capital refers excess of total current assets over total current
liabilities. It may be noted that the current assets refers to these liabilities which are payable
with in a period of one year.

Types of working capital:

From the point of view of time, the term working capital can be divided into two
categories.

1. Permanent working capital:

It is also refers to the hard core working capital. it is the minimum level of investment
in the current assets that is carried by the business at all times to carries our minimum level of
its activities.
2. Temporary working capital:
It refers to the part of total working capital which is required by abusiness over and
about permanent working capital. It is also called variable working capital. Since the volume
of the temporary working capital keeps on fluctuating from time to time according to the
business activities it may be financed from short term resources.

Permanent working capital can be further divided into:

1. Regular Working Capital

2. Reserve Working Capital

1. Regular Working Capital:

It is the minimum amount of liquid capital needed to keep up the circulation of the
capital from cash to inventories to receivables and again to cash. This would include
sufficient minimum bank balance to discount all bills, maintain adequate supply of raw
materials etc...

2. Reserve Working Capital:

It is the excess over the needs or regular working capital that should be kept in reserve
for contingencies that may arise at any time these contingencies include rising prices,
business depression, strikes and special operations such as experiments with new products.
Composition of Working Capital:

1.Current Assets:
a. Inventories Raw Materials
Work in progress
Finished goods
Stores and spares
Miscellaneous Goods

b. Receivables Trade debtors

Loans and advances
Other debtor balances

c. Marketable securities Govt securities

Semi-Government securities
Shares, Debenture, etc.,

d. Cash and bank balance Cash in Hand

Cash At Bank
Cash in Transit
2.Current Liabilities:

a. Sundry creditors Interest accused on loan

Advances received from customs
Short term loans from banks
Trade dues and other liabilities
Deposits from public, etc.,

Sources of Working Capital:

 Working Capital Sources

Long term sources Short-term sources

Internal External

1. Sale of shares 1. Depreciation funds 1.Trade credit

2. Sale of Debentures 2.Provision of Taxation 2.Credit papers
3. Sale of idle fixed assets 3.Accrued Expenses 3.Bank credit
4. Long-term loans 4.Public Deposits
5. Customers credit
6. Loans from directors
7. Security of employee
8. Factoring

General factors determining working capital requirements:

The working capital needs of a firm are determined & influenced by various factors. A
wide variety of considerations may affect the quantum of working capital required & these
considerations may vary from time to time. The working capital needed at one point of time
may not be good enough for some other situation. The determination of working capital
requirements is a continuous process & must be undertaken on a regular basis in the light of
the changing situations. Following are some of the factors which are relevant in determining
the working capital need of the firms.

1. Production policy
 2. Nature of the business
3. Credit policy
4. Inventory policy
5. Abnormal factors
6. Market conditions
7. Conditions of supply
8. Business cycle
9. Growth and expansion
10. Level of taxes
11. Dividend policy
12. Price level changes
13. Operating efficiency

1. Production Policy:
The production schedule i.e., the plan for production, has great influence on the level of
the inventories. In some cases raw materials can be produced only in a particular season and
have to be stocked for the production of the whole year. In many others the production cycle
is limited to a part of the year and raw materials have to be accumulated throughout the year.
thus, need for working capital will very according to the production plans.

2. Nature ofthe Business:

The size of business also has an important impact on its working capital needs. Size may
be measured in terms of the scale of operations. A firm with large scale of operation will need
working capital than small term. The working capital requirements of a firm are basically
influenced by the nature of the business trading and financial firm has a very less investment
in fixed assets, but require a large sum of money to be invested in working capital.

3. Credit Policy:
 A company, which allows liberal credit to its customers, may have higher sales but
consequently will have large amount of funds tied up in sundry debtors. Credit terms, Debt
collection system also influences the level of working capital.

4. Inventory policy:
Large amount of funds is normally locked up in inventory. An efficient firm may stock
raw material for a smaller period and may therefore require lesser amount of working capital.

5. Abnormal factors:
Abnormal factors like strikes, lockouts also require additional working capital.
Recessionary conditions necessitate a higher amount of stock of finished goods.

6. Market conditions:
Market conditions like competition large inventory are essential as delivery has to be off
the self or credit has to be extended on liberal terms when market competition is fierce.

7. Conditions of supply:
If prompt and adequate supply of raw materials requires small investment in inventory. If
supply is scant, seasonal canalized, it is essential to keep longer stocks increasing working
capital requirements.

8. Business cycle:
Business fluctuations lead to cyclical and seasonal changes in production, sales and
effect the working capital requirements.

9. Growth and expansion:

The working capital needs of firm increases in growth in terms sales of fixed assets. If is
difficult to precisely determine the relationship between volume of sales and the working
capital needs. The critical fact however that is the need for increased working capital funds
does not fallow growth in business activities but precedes it.

10. Level of taxes:

Taxation is a short term liability payable in cash. Advance payment of cash may have to be
paid on the basis of anticipated profits. Tax is first appropriation out of profits. Higher the tax,
greater is the stain on the working capital of the company. Working capital varies with tax
rate and advanced tax provisions.

11. Dividend policy:

Payment of dividend utilizes cash while retaining profits acts as a source of working
capital.

12. Price Level changes:

Inflationary trends in the economy necessitate more working capital maintain the same
level of activity.

13. Operating efficiency:

The operating efficiency of the firm relates to the optimum utilization of resources at
minimum costs. The firm will be effectively contributing in keeping the working capital
investment at a lower level if it is efficient to controlling operating costs and utilizing current
assets. The use of working capital is improved and pace of a cash conversion cycle is
accelerated with operating efficiency.

Advantages of good working capital management:

The main advantages of sound working capital are as follows:

Solvency of the business: adequate working capital helps in maintaining solvency of the
business by providing uninterrupted flow of production.

1. Goodwill: sufficient working capital enables a business concern to make prompt

payments and hence helps in crating and maintaining goodwill.

2. Easy loans: a concern having adequate working capital, high solvency and good
Credit standing can arrange loans from banks on easy and favorable terms.
 3. Cash discount: adequate working capital also enables a concern to avail cash
discounts on the purchases and maintaining goodwill.

4. Regular supply of raw materials: sufficient working capital ensures regular supply of
raw materials and continuous production.

5. Regular payment of salaries, wages and other day-to-day commitments: a company

which has ample working capital can make regular payment towards it day-today
commitments which would raise the morale of its employees, increase their efficiency,
reduce wastage cost and enhance production and profits.

6. Exploitation of favorable market conditions: only concerns with adequate working

capital exploit favorable market conditions such as purchasing its requirements in
bulk when the prices are lower and holding its inventories for higher prices.

7. Crisis handling ability: adequate working capital enables a concern to face business
crisis, such as depression, inflation successfully.

8. Quick and regular return on investments: sufficiency of working capital enables a

concern to pay quick and regular dividends to its investors, as there may not be much
pressure to plough back profits.

9. High morale: adequacy of working capital creates an environment of security,

confidence and high morale and improves the overall efficiency of a business.

Disadvantages of Inadequate Working Capital:

1. A concern which has inadequate working capital cannot pay its short-term liabilities
in time. Thus, it will lose its reputation and shall not be able to obtain good credit
facilities.

2. It cannot buy its requirements in bulk and cannot avail discounts.

 3. It becomes difficult for the firm exploits favorable market conditions and under take
profitable projects.

4. The firm cannot pay its day-to-day expenses, which would increase cost and reduce
the profit of the business.

5. It becomes impossible to utilize efficiently the fixed assets due to the non-availability
of liquid funds.

6. The rate of return on investments will also fall with the shortage of working capital.

Working capital cycle ( the operating cycle):

The working capital cycle refers to the length of time between the firms paying cash
for materials, etc., entering in to the production process/ stock and the inflow of cash from
debtors. Suppose a company has a certain amount of cash it will need raw materials. Some
raw materials will be available on credit but, cash will be paid out for the other part
immediately. Then it has to pay labour cost and incurs factory overheads. These three
combined together will constitute work-in-progress. After the production cycle is complete,
work-in-progress will get converted into sundry debtors. Sundry debtors will be realized in
cash after the expiry of credit period. this cash can again be used for financing of raw
materials, work-in-progress, etc. thus there is a complete cycle from cash to cash where in
cash gets converted into raw materials, work-in-progress, finished goods, debtors and finally
into cash again. Short term funds are required to meet the requirements of funds during this
period. This time period is dependent upon the length of time within which the original cash
gets converted into cash again. This cycle is also known as operating cycle or cash cycle.

OPERATING CYCLE
 Cash

Bills Receivables Raw Materials

Or Debtors

Working in progress
Credit Sales

Finished goods

Working capital cycle indicates the length of time between companies paying for
materials, entering into stock and receiving the cash from sales of finished goods. It can be
determined by adding the number of days required for each stage in the cycle. For e.g., a
company holds raw materials on an average for 60 days, it gets credit from the supplier for 15
days, production process needs 15 days, finished goods are held for 30 days and 30 days
credit is extended to debtors. The total of all these 120 days, i.e., 60-15+15+30+30 days is the
total working capital cycle.

The determination of working capital cycle helps in the forecast, control and
management of working capital. It indicates the total time lag and the relative significance of
its constituting parts. The duration of working capital cycle may vary depending on the nature
of the business.
 The Operating Cycle consists of the following events which continues through the life
of business

conversion of cash into raw materials

conversion of raw materials into work in progress
conversion of WIP into finished stock
conversion sales
conversion of account receivable into cash

Components of Working Capital

Working Capital management involves different components such as

1. Management of cash
2. Management of Inventory
3. Management of Receivables

1. Management of cash:
Cash is the important current asset for the operation of the business. Cash is the basic
input needed to keep the business running on continuous basis; it is also the ultimate output
expected to be realized by selling the services of product manufactures by the firm. The firm
should keep sufficient cash, neither more nor less. Cash shortage will disrupt the firms
manufacturing operations while excessive cash will simply remain idle, with out contributing
anything towards the firms profitability. Thus, major functions of the financial manager to
maintain a sound cash position.

Cash is the money, which a firm can disburse immediately with out any restriction.
The term cash includes coins, currency and cheques held by the firm, and balance in its bank
accounts. Some times near cash items, such as marketable securities or bank times deposits,
are also includes in cash. The basic characteristic of near cash assets is that they can readily
be converted to cash. Generally when a firm has excess of near cash, it invests it in
marketable securities. This kind of investment contributes some profit to the firm.
a. Facts of cash management:
Cash management is concerned with the managing of

1) Cash flows into and out of the firm

2) Cash flows with in the firm and
3) Cash balance held by the firm a points of time by financing deficit or
investing surplus cash. It can be represented by a cash management cycle as showing
fig1.sales generates cash, which has to be disbursed out. The surplus cash has to be invested
while deficit has to be borrowed. Cash management seeks to accomplish this cycle at a
minimum cost. At the same time, it also seeks to achieve liquidity and control.

Cash management assumes more importance than other current assets because it is the
most significant and the least productive asset that a firm holds. It is a significant because it is
used to pay the firms obligations. However, cash is unproductive. Unlike fixed assets or
inventories, it does not produce goods for sales. Therefore, the aim of cash management is to
maintain adequate control over cash position to keep the firm sufficiently liquid and to be use
excess cash in some profitable way.

b. Cash Planning:
Cash inflows and outflows should be planned to project cash surplus or deficit for
each period of the planning period. Cash budget should be prepared for this purpose.

C. Managing the cash flows:

The flow of cash should be properly managed. The cash should be accelerated while,
as far as possible, the cash outflows should be decelerated.

d. Optimum cash level:

The firm should decide about the appropriate level of cash balances. The cost of
excess cash and danger of deficiency should be matched to determine the optimum level of
cash balances.
e. Investing surplus cash:
The surplus balance should be properly invested to earn profits. The firm should
decide about the division of cash balances between alternative short-term investment
opportunities such as bank deposits, marketable securities, or inter corporation lending.

The ideal cash management system will depends on the firms products, organization
structure, competition, culture and option available. The task is complex, and decisions taken
can affect important areas of the firm. For example, to improve collection if the credit period
is reduced, it may affect sales. However, in certain cases, even without fundamental changes,
it possible to significantly reduce cost of cash management system by choosing a right bank
and controlling the collections properly.

f. Motives for holding cash:

The firms needs for cash may be attributed to the following needs
i. Transaction motive
ii. Precautionary motive
iii. Speculation motive
iv. Translation motive

i.Transaction motive:
The transaction motive requires a firm to hold cash to conduct its business in the ordinary
cost. The firm needs cash primarily to make payments for purchases, wages and salaries,
other operating expenses, taxes, dividends etc. the need to hold cash would not arise if there
were perfect synchronization between cash receipts and cash payments,i.e., enough cash is
received when the payment has to be made. But cash receipts and payments are not perfectly
synchronized. For those periods, when cash payments exceed cash receipts, the firm should
maintain some cash balance to be able to make required payments. For transaction purpose, a
firm may invest its cash in marketable securities; usually the firm will purchase securities
whose maturity corresponds with some anticipated payments. Such as dividends,or taxes in
the future. Notice that the transactions motive mainly refers to holding cash to met
anticipated payments whose timing is not perfectly matched with receipts.
ii. Precautionary motive:
Afirm also keeps cash balances to meet unexpected cash needs arising out of
unexpected contingencies such as floods,strikes, presentment of bills for payment earlier than
expected date, sharp increase in raw materials price etc,. The more is the possibility of such
contingencies, the more is the amount of cash kept by the firm for meeting them.

iii. Speculative motive:

A firm also keeps cash balance to take advantage of unexpected opportunities
typically outside the normal course of business, such motive is therefore a purely speculative
for example a firm may like to take advantage of an opportunity to purchase raw material at
reduced prices in anticipation of decline prices, similarly, it may like to keep some c ash
balance to make profit by buying securities at ties when their prices fall due to tight money
conditions etc,.

g. Cash planning:
Cash planning is a technique to plan and control the use of cash. It protects the
financial condition of the firm by developing a projected cash statement from a forecast of
expected cash inflows and outflows for a given period. The forecast may be used on the
present operations or anticipated future operations. Cash plans are very crucial in developing
the overall operating plans of the firm.

h. Cash forecasting and budgeting:

Cash budget is the most significant device to plan for and control cash receipts and
payments. A cash budget is a summary of the firms expected cash inflows over a projected
period. It gives information on the timing and magnitude of expected cash flows and cash
balances over the projected period. This information helps the financial manager to determine
the future cash needs of the firm, plan for the financing of these needs and exercise control
over the cash and liquidity of the firm.

The time horizon of a cash budget may differ from firm to firm. A firm whose
business is affected by seasonal variations may prepare monthly cash budgets. Daily or
weekly budgets should be prepared for determine cash requirements if cash flows extreme
fluctuations. Cash budgets for a longer interval may be prepared if cash flows are relatively
stable.

2. Management of Inventory:
The preceding two chapters basic strategies and consideration in managing current
assets namely, cash and receivables are stocks of product a company is manufacturing for
sale and components that make up a product. Inventories like receivables are also a
significant portion of most firms assets and accordingly require substantial investment. To
keep these investments from becoming unnecessarily large, inventories must be managed
efficiently. The various forms in which inventories exist in a manufacturing company are
a) Raw Materials: Raw materials are those basic inputs that are
converted into finished products through the manufacturing process. Raw material
inventories are those units, which have been purchased and stored for future
productions.
b) Work-in-progress: The work-in-progress is that stage of stock, which is in between
raw materials and finished goods. They are semi-finished products that need more work
before they become finished products for sale. The quantum of WIP depends on the
time taken in the manufacturing process. The greater the time taken in manufacturing,
the more will be the amount of work-in-progress.
c) Finished goods: Finished goods inventories are those completely manufactured
products, which are ready for sale. Stocks of raw material and work-in-process facilitate
production while stock of finished goods is required for smooth marketing operations.

The level of three kinds of inventories for a firm depends on the nature of its business.
A manufacturing firm will have substantially high level of all three kinds of inventories.

A fourth kind of inventory Firm also maintains suppliers. Suppliers include office and
plant cleaning material oil, fuel, light bulbs etc. these materials do not directly enter into
production, but are necessary for production process, usually these supplies are small part of
inventory and do not involve significant investment. Therefore a sophisticated system of
inventory control may not be maintained for them.
2 (a) Need for holding inventory:
There are generally three major motives for holding inventories.
 There transactions motive which emphasis the need to maintain inventories to
facilitate smooth production and sale operations.

The precautionary motive, which necessitates holding of inventories to guard against

the risk of unpredictable changes in demand and supply forces and other factors.

The speculative motive which includes the decision to increase or reduce inventory levels to
take advantage of price fluctuations.

A company should maintain adequate stock of material, as it is not possible for a

company to procure raw material whenever it is needed and also for a continuous and smooth
and uninterrupted production process.

2(b) Inventory management techniques:

In managing inventories the firm should determine the optimum level of inventory.
Efficiently controlled inventories make the firm flexible. Inefficient inventory control results
in unbalanced inventory and inflexibility, the firm may be sometimes out of stock and
sometimes may pile up unnecessary stocks. This increases the level of investment and makes
the firm unprofitable.

To manage inventories efficiently and effectively answers should to the following two
questions? How much should be ordered? When should it be ordered?

The first question, how much to order, related in the problem of determining
economic order quantity (EOQ) and is answered with an analysis of costs of maintaining
certain level of inventories. The second question when to order arises because of uncertainty
and is a problem of determining the re-order point.

3. Management of Receivables:
 Accounts receivable or trade credit is the most prominent force of the modern
business. It is considered as an essential marketable tool, acting as a bridge for the movement
of goods through production and distribution stages to customers finally. A firm grants credit
to protect its sales from the competitor and to attract potential customers. Trade credit, thus
credit receivable or book debts, which the firm is expected to, collect in future. It also
involved an element of risk as the cash payment has get to be received, hence they has to be
carefully analyzed.

Receivables constitute a substantial portion of current assets of several firms. They

form about 1/3 part of current assets in India. As substantial amounts are tied up in trade
debtors, it needs careful analysis and proper management, for proper management of
receivable a concern must adopt an optimum credit policy.