Operations Department Procedure Manual: by by
Operations Department Procedure Manual: by by
Operations Department Procedure Manual: by by
PROCEDURE MANUAL
Signature 1
~~ -
U I ~ raJ
Gondane C. Phanindhar V . .f.s~wini Kumar
Name
Prepared By Reviewed By / Approved By
Designation Construction Manager Chief Operating Officer Chief Executive
Department Procedure Manual Document Title:- Doc. No. MSfT2/0PRN/01
Rev:- A
O[2erations De[2artment Date:- 14.08.09
Offshore International FZC Procedure Manual Page 1 of 28
REV.
DATE Revised For
NO.
A 14.08.09 Internal Review & Comments
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Department Procedure Manual Document Title:- Doc. No . MSIT2/0PRN/01
Rev:- A
OQerations DeQartment Date:- 14.08.09
Offshore International FZC Procedure Manua l Page 2 of 28
Note:-
1. MR is the "Controller" of this Manual
2. This Manual is strictly controlled and maintained as Company-wide
document
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Department Procedure Manual Document Title:- Doc. No. MSfT2/0PRN/01
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Offshore International FZC Procedure Manua l Page 3 of 28
1.0 Purpose
The purpose of this manual is to document methodology for functioning of
Operations Department along with allocation of roles and responsibilities and
interfaces requirements with other department for effective project execution .
2.0 SCOPE
Operation Department is responsible for the management of offshore personnel
and operation of company's major work barge spreads. The Operations
Department is a critical unit that executes the work in conjunction with all other
company departments, and is responsible for ensuring the positive and final
executive of all projects. It is the Operations Department responsibility to execute
projects safely, efficiently, economically and ensure quality of work for all the
offshore activities performed .
This manual describes the organization and interface within the department,
interface with other departments, and responsibilities of all the key operation
personnel who manage , plan , and coordinate all offshore activities for the major
work barges.
To achieve the overall company objectives, a core group of experienced
supervisory personnel shall be maintained , but the size of the organization can be
optimized for the forecasted offshore activity in the region. Various job
responsibilities identified may be shared by more than one person at any given time
based on the workload .
Job positions may vacant with the responsibil ities transferred to another position to
equally distribute the responsibilities and workload. It is the Operations manager's
responsibility to redistribute and delegate responsibilities adequately to ensure that
operation functions are not compromised by the variations in the workload.
2.1 OBJECTIVE
OIF aim is to execute projects professionally, efficiently, economically and on
schedule. Customer satisfaction is a major factor in any project and this can be
achieved through continuous efforts in maintaining and improving the quality of
work. At the same time, implementing HSE management in all its operation is a
prime objective of the Company and is given equal importance along with quality
and profitability.
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Department Procedure Manual Document Title:- Doc. No . MSfT2/0PRN/01
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Offshore International FZC Procedure Manual Page 5 of 28
- - _ ._. _ -
vi) Prepare a set of standard procedures for offshore operations, which will
form the basis for preparation of project specific procedures.
Establish list of standard procedures with target dates for completion.
Monitor completion dates and update records .
3.0 References
Scope of Work Detailing Procedure Doc no. MSIT2/0PRN/02
Planning & Reporting procedure Doc no. MSIT2/0PRN/03
Development of Structural & Pipeline Doc no. MSIT2/0PRN/04
Installation Procedure
Change Order Procedure Doc no. MSIT2/0PRN/05
Contract Closure Procedure Doc no. MSIT2/0PRN/06
Material Receiving Procedure Doc no . MSIT2/0PRN/07
Material Issue Procedure Doc no. MSIT2/0PRN/08
Scrap Disposal Procedure Doc no. MSIT2/0PRN/09
Marine Logistics Procedure Doc no. MSIT2/0PRN/10
Project Communication Procedure Doc no. MSIT2/0PRN/11
4.0 Abbreviations
OIF Offshore International FZC
CEO Chief Executive Officer
COO Chief Operating Officer
HSE Health Safety and Environment
HLPV Heavy Lift Pipe-lay Vessel
MWS Marine Warranty Surveyor
DPR Daily Progress Report
PPE Personnel Protective Equipment
NOT Non-destructive testing
ROV Remote Operated Vehicle
CSR Company Site Representative
AHT Anchor Handling Tug
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Offshore International FZC Procedu re Manual Page 6 of 28
-- - -
CEOI coo
I
Construction Manager
I
I I I
I Marine Base Manager I Operations Engineers E&M Manager
I I
I I
I I I I
Material I Logistic
Coordinator
Personnel
Coordinator
Field
Engineers
I Draftsman I E&MF / M&
Tech
I Elec. Tech I
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Offshore International FZC Procedure Manual Page 7 of 28
L-_____ _
xi) The provIsion of the necessary technical support for vessels in both an
operating , idle and stacked condition.
xii) The provision of a marine supply base for the berthing & security of all
construction barges. Also receipt shipment and control of all equipment and
material used by the various vessels.
xiii) Ensure construction barges have competent maintenance personnel and
adequate spare parts and materials to maintain equipment and operational
capability.
xiv) Review of all bids and provision of all technical input such as equipment
spreads manning levels, and installation methodology for all bids.
xv) Provide resource and cost input for project and area accounting purposes.
xvi) Cost tracking of Barge expenditures as per the forecast & project budgets.
xvii) Maintain historical data on lay rates, duration, weather data & technical
procedures in operation directory which is distributed to estimating ,
commercial, accounting departments and senior management.
xviii) Any other duties as may be assigned from time to time by the CEO and COO.
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Offshore International FZC Proced ure Manual Page 8 of 28
oil companies. The approximate topsid es lifting capabilities of the barges are
mentioned here below:-
BARGE LIFT CAPABILITY (short tons)
HLPV LTS3000 3000
5.3.4 Pipeline Risers and Subsea Tie-ins
Risers can be installed with straight tie-ins or with side bends or expansion
loops using the following methods.
i) Lifting the pipeline above sea surface adding the riser section welding,
lowering and clamping to jacket.
ii) Using flanges or flanged spools between the pipeline end and riser.
iii) 8y hyperbaric welding utilizing specialized in-house diving services.
5.3.5 Other Offshore Installation Capabilities
In addition to all of the above , OIF performs various other offshore
installation works which includes the following :-
i) PLEM and S8M installation
ii) Mooring piles by driving
iii) Shore pull and near shore pipelaying including dredging .
iv) Pipeline stabilization with Mechanical anchoring or gravity blocks.
v) Free span corrections/on pipelines or cable crossings.
vi) "J" tubes installation
vii) Pipeline gauging, hydrotesting , dewatering , and purging.
viii)Hook-up and precommissioning of topside facilities.
ix) Welded surface tie-in .
x) Commissioning and start up.
xi) Modifications, repairs and revamping of existing facilities offshore.
xii) Decommissioning and removal/salvage of offshore structures and
pipelines.
xiii)Cable laying
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Department Procedure Manual Document Title:- Doc. No. MS!T2/0PRN/01
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OQerations DeQartment Date :- 14.08.09
Offshore International FZC Procedure Manual Page 90f28
6.2.2 Assignment of operation staff for the project will be done as follows
i) Operation Manager:
Assigns construction manager (depending on the scope of work and
cl ient requirement) , operation engineer and field engineer for the project
ii) Marine base manager:
Assigns the barge crew for the project
iii) Welding Engineer:
Assign QC supervisor and finalize the welding team in conjunction with
marine base manager.
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I
6.2.14 Mobilization
i) Based on the scheduled mobilization dates of barges/vessels as per
the project schedule, Operation engineer will prepare a mobilization
plan for the barge/vessel one month prior to the mobilization date.
Operation Engineer is responsible to mobilize the barge in coordination
with marine base manager.
ii) Operation engineer will coordinate with marine base manager and
purchasing manager to mobilize all the project materials and project
documents on the barge as identified in the mobilization plan.
iii) Operation engineer coordinates with the various Departments/Sections
within the company to mobilize the barge/vessel as per the mobilization
plan , which identifies the assignment of personnel for mobilizing the
various items on the barge/vessel.
iv) Barge Superintendent/Field engineer ensures that all materials are
received and stored properly, and that all items necessary for offshore
execution are mobilized . Barge Superintendent communicates with
operation/field engineers to highlight any deficiency and ensures that
the barge and its spread are fit for the offshore works to be performed .
v) Field engineer assigned for the barge/vessel assists for mobilizing
materials, equipment. drawings/documents, certificates and ensure that
these are available onboard as per the mobilization plan.
vi) Prior to tow out a mobilization checklist will be completed by the Barge
Superintendent and operations engineer. This check list Will be issued
to Marine base manager and senior operations engineer. The checklist
shall be exhaustive and shall include availability of all resources ,
certificates, permits, risk assessments, equipment functional/load test
requirements.
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6.2 .16 All requests from offshore for mobilization of materials / equipment and
personnel are directed to operation engineer who is responsible for providing
all onshore support to the barge. The request can be communicated verbally
however shall be followed up with a fax . All such requests shall be copied to
senior operation engineer.
6.2.17 All project, Engineering and contract related queries shall be directed to
operation engineer and project manager by Barge superintendent and Field
Engineer.
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The barge administrator who issues various reports are routed to Operations
manager, Marine base manager, and the Shore based Operations Admin. It is
expected the administrator will service both the marine & construction crews
impartially.
The warehouse shall operate under logistic control and in compliance with area
wide and company approved procedures and purchasing guidelines to service both
the marine equipment and project requirements.
All below decks crews, marine engineers, electricians, and chief electricians must
be responsible to the chief engineer.
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iv) Ensure that all legal and regulatory requirements are complied with.
v) Ensure that the department is adequately resourced to perform its
designated functions and carry out company policies.
vi) Review and coordination of resource information utilized for financial
forecast.
vii) Review all operation input on proposals.
viii) Ensure performance on current projects is measured against bid and is
considered in future estimates.
ix) Keep Chief Operating Officer advised on vessels performance,
locations and critical issues on day to day basis.
x) Ensure safety inspection and Audit are conducted annually and before
project mobilization.
xi) Participate in the overall business development and marketing of the
Company's capabilities in the region.
xii) Coordinate with area management in the selection of forecast
workloads and providing resource information to the business
development and estimating groups.
xiii) Conduct weekly operation meeting to monitor the progress &
performance of the department functions .
xiv) Actively promote and ensure all Company HSE policies and procedures
are complied with.
xv) Responsible for the emergency response to address emergency
situations associated with offshore operation.
xvi) Delegation of authority and responsibility within the division to efficiently
carry out all operation.
Any other duties as may be assigned from time to time by the COO .
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Equipment Manager
7.2.2 Duties & Responsibilities
Specific responsibilities of the marine base manager include, but are not
limited to , the following :
i) Oversee the management of the base.
ii) Responsible for the issuance of work permits on cargo barges or
other interface areas at the base.
iii) Actively promote and ensure all subordinates and subcontractors at
the marine base comply with HS&E policies and procedures.
iv) Conduct HS&E inspections of the marine base facilities and report
on status and corrective actions.
v) Conduct, lead and control accident investigations at the marine base
as directed by the marine base manager/operations manager.
vi) Responsible for ensuring all paperwork, customs, immigration , etc.,
is in order and available in a timely manner for all vessels arriving to
or departing from the marine base.
vii) Ensure that all materials and equipment are loaded out correctly in
accordance with transport drawings and instructions (cargo
manifest) prior to being dispatched .
viii) Ensure that any offshore equipment requiring repair is received and
expeditiously dispatched to the respective maintenance department
or sub-contractor and returned to the offshore vessel concerned.
ix) Control of all material and equipment to and from the offshore sites
through the use of cargo manifests ensuring they are properly
developed .
x) Ensure notification and return information is given for off-hire of third
equipment upon return to the marine base.
xi) Monitor and keep safe all vessels moored at or the vicinity of the
marine base and conduct daily mooring inspection .
xii) Ensure all major vessel movements at the marine base are
supervised by superintendent or marine captain available at base
that time.
xiii) Monitor and ensure that all work carried out at the base is in
compliance with company safety policies and local laws such as,
labor, fire fighting , pollution , security
xiv) Chair and minute period marine base safety meetings, follow-up and
close-out actions to ensure that all matters of safety are continually
under review and any corrective measures actions where necessary.
xv) Identify requirements for marine base labor subcontractors and
coordinate these resources. Review and verify their invoices.
xvi) Ensuring that in the event of an emergency, all yard personnel are
aware of their duties.
xvii) Ensure that the wire-rope and rigging inventory control status in
updated and that stored rigging is maintained. Carry out an annual
audit of the rigging inventory and control system .
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Offshore International FZC Procedure Manual Page 20 of 28
~- -
xviii)
Ensure that all necessary receiving reports, quality, inspection and
packing documents are correctly filled and forwarded to the
respective departments for record and control purposes.
xix) Provide support as required to the marine vessels docked at the
marine base.
xx) Coordinate with, and send instruction to the shipping agent, review
and verify the invoices.
xxi) Track and control gas bottles sent offshore.
xxii) Ensure all equipment and material stored at the base are preserved
and protected from the elements
xxiii) Familiarity with the safety regulation for harbor activities.
xxiv) Ensuring all yard equipment (sling, shackles, rigging gear) is safe to
use is regularly tested and ensuring replacement as may be
necessary.
xxv) Maintaining a daily record of hours worked and work carried out by
all yard personnel.
xxvi) Provide status reports of requisitions raised by the major work
barges and expedite these materials to the required site.
Any other duties assigned from time to time by the operations manager.
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iv) Reviewing and retaining project drawings and documents , report to the
project engineer/operation engineer discrepancies, errors and omission
with respect to the information required to perform the work.
v) Ensure the work is within the capabilities of the proposed equipment.
vi) Maintaining project files in the office and in the field in accordance with
project requirements.
vii) Preparing installation procedure(s) in accordance with the project
specifications and with due regard for safety. The scope of procedures
required will be defined by the operation engineer. As a minimum , the
procedure(s) will outline the following:
Methods, techniques and practices to be used to perform to work.
The sequence(s) to be used to perform the work.
Installation aids, temporary works and consumables required to
perform the work.
viii) Developing (or reviewing those provided by others) load out and sea
fastening plans for the transportation of materials / structures to the
offshore site that facilitate safe and timely installation.
ix) Prepare material lists for construction materials and project
consumables, and liaise with the procurement Coordinator for
procurement of requirements.
x) Issuing "Loadout Lists" applicable to the work in accordance with the
recommended practice.
xi) Coordinate with Marine, equipment manager and diving manager
departments to ensure that necessary equipment and personnel are
available and readied for the project.
xii) Witnessing/ inspecting pre-rigging , loadouts, seafastening and
acknowledging the receipt of fabricated structures, line pipe and other
materials to be installed offshore. Developing checklists and inspecting
loadouts in accordance with procedures.
xiii) Liaise with the customer representative and various subcontractor
representatives at the offshore site and with the operation engineer.
xiv) Ensuring the contract / project related documentation is maintained and
/ or transmitted to the Customer at the site:
xv) Review Daily Progress Reports and submit to supt. For approval.
xvi) Change Order Proposal in accordance with contract specifications.
xvii) As-Built Documentation (sketches, records, videos) in accordance with
approved procedures.
xviii) Monitoring the progress of the work and site conditions and advising
the operation engineer of any development that may result in changes
to the project schedule and / or execution sequence.
xix) Advising the barge superintendent and / or barge staff including
subcontractors (such as surveyor, ROV, NOT, Pile Monitoring
Personnel etc) regarding the planning and execution of the work and
the contractual and technical aspects of the work. Issuing field
sketches, data sheets and checklists in the field where required for
information purposes for the barge staff.
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7.7 Draftsman
7.7.1 Organization
The operation draftsman reports to the senior operation engineer however
for specific locations he reports to operation engineer or project engineer.
When undertaking his responsibilities , the operation draftsman liaisons with
the following personnel:
Project Engineers
Field Engineers
QA/QC Personnel
Operation Engineers
7.7.2 Responsibilities
Specific responsibilities of the operation draftsman include, but are not
limited to, the following:
i) Preparing drawings as instructed by the operation engineer, field
engineers and project engineer.
ii) Maintaining drawing register on a project-by-project basis, which
catalogues all drawings and sketches, issued.
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iii) Ensuring unique drawing and sketch numbers are assigned to each
drawing issued.
iv) Ensuring references to project documents and drawing scale are correct.
v) Issuing drawing I sketches only after they have been reviewed and
appropriately signed by the authorizing engineer.
vi) Any other duties as may be assigned from time to time by the senior
operation Engineer, operation engineers and field engineers.
9.0 Attachments
Annexure-I :- HLPV Organization Chart
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BARGE SUPERINTENDENT
MASTER
...........................
I
I
I I I I
CAMP CHIEF ADM. BARGE FIELD MAR IN E CHIEF SAFETY &
BOSS CLERK FOREMAN ENGINEER CREW ENGINEER HEALTH
I I
CATERING TEAM RAOIO CPR. I DOCTOR's & SAFETY
CLERK OFFICER's
................
I I I I I I I
ANCH OR TOWER DB CRANE RIGGER F/M WELDING F/M QAlQC SUB CONTR. SURVEY CHIEf 1" ENGIN EER CHI EF W/H
CPR. aPR. SPVR. CHIEF ELECTRICIAN MAN
I I I I
RIGGERS WELDERS I DIVING I ROV I SURVEYORS 2"" & J'G
FITTERS OTHERS ENGI NEER
CARPENTER
MECHANICS
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