Management Theory and Practice Ebook

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Management Theory and Practice
MANAGEMENT THEORY AND PRACTICE
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COURSE DESIGN COMMITTEE
Dean TOC Reviewer

Dr. Vidya Naik Ms. Neeru Raghav
Dean, NMIMS Global Access - Specialization: Human Resources
School for Continuing Education
Associate Dean Content Reviewer

Mr. Abhishek Asthana Ms. Neeru Raghav
Associate Dean, NMIMS Global Specialization: Human Resources
Access - School for Continuing
Education
Stream Leader
Ms. Divya Vyas
Assistant Professor, NMIMS Global Access - School
of Continuing Education.
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Specialization: Marketing and
General Management
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Author : Mr. S.M.S. Abuthahir Ali

Reviewed By: Ms. Neeru Raghav
Copyright:
2014 Publisher
ISBN:
978-93-5119-457-6
Address:
4435/7, Ansari Road, Daryaganj, New Delhi110002
Only for
NMIMS Global Access - School for Continuing Education School Address
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NMIMS Global Access - School for Continuing Education

C O N T E N T S
CHAPTER NO. CHAPTER NAME PAGE NO.
1 Evolution of Management 1
2 Nature of Management 21
3 Corporate Culture 41
4 Structure of an Organisation 63
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Business Communication 83
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6 Managerial Decision Making 105
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7 Leadership 125
8 Motivation 147
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9 Change Management 169
10 Management Information System 185
11 Case Studies 205

MA N A G E ME N T TH E O RY A N D PR A CT ICE
C U R R I C U L U M
Introduction to Management: Introduction - Management as an Art - Management as a Science -

Management Both Science and Art - The Role of Management in Society - Definition of Management:
Its Nature and Purpose
Evolution of Management Thought: The Classical Approach - Charles Babbage -Frederick W.

Taylor - Henry Laurence Gantt - Henri Fayol - Robert Owen - Max Weber - George E. Mayo - The
Systems Approach - Summary of Management Trends
Understanding Organizations: Introduction - ETZIONI - Six Box Organizational Model - Matrix
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or Mixed Model - An Overview of Emerging Concepts Influencing Organizational Designs -
Organizing for the Learning Organization - Balance between Leadership and Management -
Process of Institutionalizing Leadership of Change - Exercises on Invisible Committee
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Culture in the Organization: Introduction - Culture and the Business Organization - Components
of Culture - Corporate Culture - Culture and Communication - How to Effect Cultural Change
in the Organization - Implications of Culture in Management - Minimizing Conflict Between
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Administrative Action and Cultural Values

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Role of Information in Organizations: Data and Information - Value Added Resources - Planning
and Administration Competency - Common Information Technologies - Decision Support System
- Expert System - Group Decision Support System - Teamwork Competency
Managerial Decision Making: Types of Managerial Decisions- Decision Making Process -

Importance of the Decision - Time Pressures - Group Decision Making - Techniques for Stimulating
Creativity - Information Technology and Decision Making

C H A
1 P T E R
EVOLUTION OF MANAGEMENT
CONTENTS
1.1 Introduction
1.2 History of Management
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1.2.1 Industrial Revolution
1.2.2 Forces behind Management Thoughts
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Self Assessment Questions
Activity
1.3 Approaches to Management
1.3.1 Classical Approach
1.3.2 Modern Approach
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Activity
1.4 Major Contributors
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1.4.1 Charles Babbage

1.4.2 Frederick W. Taylor
1.4.3 Henry Laurence Gantt
1.4.4 Henri Fayol
1.4.5 Robert Owen
1.4.6 Max Weber
1.4.7 George E. Mayo
Activity
1.5 Recent Development in Management
1.5.1 Just in Time and Lean Production
1.5.2 Some Other Important Developments in Management
Activity
1.6 Summary
1.7 Descriptive Questions
1.8 Answers and Hints
1.9 Suggested Reading for Reference

2 MANAGEMENT THEORY AND PRACTICE
INTRODUCTORY CASELET
N O T E S
MANAGEMENT AT TRUELOCAL
TrueLocal is one of the leading online business directories in

Australia. It mainly provides information on all types of business-
es in Australia. Its head office is located in Sydney, while sales
offices are located in Brisbane and Melbourne. TrueLocal was es-
tablished by NDM in 2005. Initially, at the time of establishment,
TrueLocal aligned its culture, values, and structure with NDM so
that strategic goals defined by TrueLocal can be achieved. The
aim of TrueLocal was to emerge as the top most provider of online
information in Australia. Consequently, NDM merged all the op-
erations of its other subsidiaries with TrueLocal and redesigned
the organisation structure by flattening it out under a newly cre-
ated management team and CEO.
The new management team modified the existing management
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structure and policies. Because of this change, most of the staff
members were dissatisfied as they were clueless as to whom they
had to report. They were also unaware of reporting channels, pro-
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cesses, and goals due to ineffective communication from the man-
agement. As a result, many of the staff members left the organisa-
tion as they felt confused and disappointed.
Witnessing the new distressed situation, the management decid-

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ed to offer new career proposals to its experienced staff. The or-

ganisation also hired fresh talents, who were more cooperative
and encouraging about the improvements that were to be made
in the organisation.
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EVOLUTION OF MANAGEMENT 3
N O T E S
LEARNING OBJECTIVES
After completing the chapter, you will be able to:

> Explain the history of management
> Discuss the approaches to management
> Describe the contributions of leading scholars
> State the recent development in management
1.1 INTRODUCTION
Since time immemorial, managing has been the most imperative activ-
ity as the society has continuously relied on group efforts. Moreover, it
has always been crucial to ensure the coordination of individual efforts
right from the time people engaged socially. Well-coordinated efforts
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are pivotal for achieving the aims and objectives that cannot be realised
individually. Management is an act of achieving results by coordinating
individual efforts. Different management experts have defined man-
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agement differently. Some of the definitions are given as follows:
According to F.W Taylor, Management is the art of knowing what you

want to do and then seeing that it is done in the best and cheapest way.
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According to Harold Koontz and Cyrill O Donnell, Management is

the creation and maintenance of an internal environment in an enter-
prise where individuals, working in groups, can perform efficiently and
effectively towards the attainment of group goals.
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The above definitions provide the traditional view of management.

However, the meaning of management is ever expanding. As organ-
ised groups have become enormous over the years, the role of man-
agement has also been increasing in importance and complexity. Or-
ganisations nowadays have become more global; employee groups are
more diverse; and organisation structures do not contain large hier-
archies rather focus on a collaborative approach. To tackle these new
challenges, organisations are adopting new methods and philosophies
of management. In this chapter, let us study the concept, meaning,
and evolution of management in detail.
1.2 HISTORY OF MANAGEMENT

The history of management can be traced back to 5000 B.C. when the
agriculture revolution was at the initial stage. In Egypt, in 2900 B.C.,
the pyramids were built in a highly organised and coordinated man-
ner. These pyramids have become a classic example of management.
Apart from this, management skills can also be found in the suave cit-
ies of Mohan-jo-Daro in India. Another great example of management

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was shown in the organised military of Alexander the Great during

his military conquests in 336 to 323 B.C. Management was also a part
of the Roman Empire, which organised its general administration and
controlled its political, military and judgmental issues by using effec-
tive communication.
Management that we observe in organisations is attributed to the in-

dustrial revolution in the late eighteenth century. Let us discuss about
management and the industrial revolution.
1.2.1 INDUSTRIAL REVOLUTION
Management practices that have been followed in organisations

emerged as a result of the industrial revolution in the late eighteenth
century. Industrial revolution was a period of transition from man-
ual production methods to new manufacturing processes in the late
eighteenth century. Prior to this period, only small-scale industries
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were present for the survival of the worlds vast population. After the
industrial revolution, people began to shift their base to urban cities.
As these cities were witnessing the emergence of factories, there were
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a large number of employment opportunities.
During industrial revolution, management was based on two main

propositions, which are:
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Firstly, labour was perceived as a bunch of lethargic people who work

only when controlled and supervised.
Secondly, labour was the only factor that could bring reduction in
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costs. Therefore, all the efforts were made to reduce labour costs and
increase production.
There were many characteristics of the industrial revolution. Some of

the important characteristics are:
Specialisation: During the industrial revolution, the principle of
division of labour was followed wherein each worker was allotted
a particular job with the purpose of achieving specialisation in that
job. The specialisation of labour led to assembly line production.
Standardisation: During the industrial revolution, the main focus
was laid on standardisation wherein identical products were pro-
duced in huge quantities. Standardisation led to the same level of
quality across organisations, which helped customers in acquiring
the same type of products from anywhere in the market.
Synchronisation: It refers to the blending of all different elements
at one place. These elements were raw materials, semi-finished
goods, machines and equipment, and labour force. Synchronisa-
tion generally took place in the assembly line where all the parts
were assembled to produce the final output.

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Maximisation: Here, it refers to the maximisation of production.

During the industrial revolution, the focus was on increasing the
level of production by optimising capital, time, and labour. This
promoted the philosophy of survival of the fittest, which led to
mergers and acquisitions.
Centralisation: During the industrial revolution, all controlling
powers were in the hands of top management. All policy-related
decisions were taken by the top management, while operational
decisions were decentralised.
1.2.2 FORCES BEHIND MANAGEMENT THOUGHTS
The concept of management is not new and has emerged as a result of

a complex evolutionary process. Management has been practiced for
many years right from the time of The Sumerians, Babylonians, and
Romans. However, it gained importance during the industrial revolu-
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tion era and was backed by many forces. Figure 1.1 shows the three
main forces of management:
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Political
Forces
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Forces
Behind
Management
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Economic Social
Thoughts
Forces Forces
Figure 1.1: Forces of Management Thoughts
Let us study these forces in detail.

Political forces: Political forces, such as government regulations,
political institutions, and trade policies affect in the areas of envi-
ronmental analysis, organisational design and structure, and em-
ployee rights. Political pressure has a major impact on organisa-
tions management as the rights of customers, suppliers, labour,
creditors, owners, and other segments keep changing with respect
to changes in the political environment of a country.
Social forces: These forces can be in the form of social norms arising
from the values and beliefs of people in a society. These forces help
in the formation of social contracts, wherein no particular sets are
mutually understood. People interact with each other on the basis
of these norms. Similarly, social contracts are also formed between
organisations and their labour, creditors, investors, and customers.

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Economic forces: These forces are responsible for the formation

of base market economy and other concepts, such as private own-
ership of property, economic freedom, and competitive markets.
These forces also play an important role in determining the distri-
bution of goods and services in a society.
SELF ASSESSMENT QUESTIONS
1. In which empire, management organised general

administration and controlled its political, military, and
judgmental issues by using effective communication?
a. Roman Empire
b. Mughal Empire
c. Ottoman Empire
d. Russian Empire
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2. ___________ was a period of transition from manual
production methods to new manufacturing processes in the
late eighteenth century
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3. Name the characteristic of the industrial revolution that is all
the maximisation of production.
4. Political forces can be in the form of social norms arising from
the values and beliefs of people in a society. (True/False)
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ACTIVITY
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Find out major developments that took place during the industrial
revolution through magazines, books, CDs, etc. Compare these de-
velopments to the management practices of the present era.
1.3 APPROACHES TO MANAGEMENT

The industrial revolution laid the foundation for various management
approaches. Each approach has attempted to explain the concept of
management from different aspects. The two most common approach-
es to management are listed in Figure 1.2:
Classical Approach
Approaches to
Management
Modern Approach
Figure 1.2: Approaches to Management
Let us study the two approaches in detail in the subsequent sections.

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1.3.1 CLASSICAL APPROACH
The classical approach to management was developed in the period

between the 1880s to the 1920s. In this approach, it was recommend-
ed that production can be increased by improving the efficiency of
an organisation. Thus, managers must focus on determining the best
ways to perform jobs. The classical approach to management can be
studied under three main areas, which are shown in Figure 1.3:
Scientific Management
Administrative Management
Bureaucratic Management
Figure 1.3: Classical Approach to Management

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Let us discuss these three areas in detail in the subsequent sections.
SCIENTIFIC MANAGEMENT
The scientific management approach was developed by Frederick

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Winslow Taylor (1856-1915), who was an American engineer. Thus,

scientific management is also popular by the name of Taylorism. He
conducted a series of experiments in three organisations that greatly
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influenced management thoughts. His contribution in scientific man-

agement can be studied under the following categories:
Time and motion study: It is a technique of scientific management
that was developed to define employee productivity standards. In
this technique, a complex job is first divided into a series of simple
tasks. After that, the way these tasks are performed is observed to
determine and eliminate waste motions. In this way, the precise
time taken to complete the job is determined, which further helps
in developing delivery schedules and incentive schemes. Time and
motion study is most appropriate for repetitive jobs.
Differential piece rate plan: This plan was developed by Taylor on
the assumption that all the workers have different capabilities and
must be paid accordingly. This plan is also based on an assump-
tion that the production system is based on piece rates. Under the
plan, time and motion study is used to estimate the standard time
of completing a job. Based on the standard time, two piece rates
are devised, namely higher and lower. The workers who exceed
the standard time are given higher piece rates as wages. On the
other hand, lower piece rates are given to those workers who do
not meet the standard.

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Supervision: Taylor suggested that work in an organisation must

be planned and assigned to the workers by foremen. Foremen
should assign work on the basis of workers specialty and super-
vise the performance of workers. For that, an organisation should
hire adequate number of foremen.
Scientific recruitment and training: Taylor laid emphasis on
training workers and developing their skills so that they can effi-
ciently perform more than one type of job.
Friendly cooperation between management and workers: Taylor
believed that both management and workers have one common goal,
i.e. increase in production. Therefore, both management and work-
ers must work together in harmony to achieve the common goal.
ADMINISTRATIVE MANAGEMENT
Henri Fayol (1841-1925), a French mining engineer, promoted the
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concept of administrative management. He focussed on developing
administrative principles that could be applicable to both general
and higher managerial levels. Fayol presented 14 principles of man-
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agement, which act as a guide for developing management practices.
These principles are explained as follows:
1. Division of work: According to this principle, work should be
divided among individuals and groups according to their skills
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and knowledge. This helps in completing the work with greater

efficiency.
2. Authority and responsibility: Authority is a right of an individual
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to give orders and instructions. The right of authority arises from

the position, intelligence, experience, and skills of a manager.
On the other hand, responsibility is a state of being accountable
for the consequences of the decisions taken by an individual.
Managers should be responsible for the actions taken by them.
3. Discipline: Discipline in an organisation refers to the obedience
to authority. Employees must obey and respect the governing
policies and rules of the organisation. In order to maintain good
discipline in an organisation, there is a need for good supervision
at all levels; clear understanding between management and
workers; and rational use of penalties.
4. Unity of command: According to this principle, employees
associated with a particular type of work should report to one
superior only. This helps in avoiding confusions in the role of the
employees.
5. Unity of direction: It means that there should be one direction in
which employees must move to achieve a particular objective. If
employees get pulled into different directions, it may be difficult
for them to achieve the objective.

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6. Subordination of individual interest to general interest: In this

principle, Fayol laid emphasis on aligning individuals personal
goals to organisational goals.
7. Remuneration: There should be provision of fair wages for
workers. The calculation of wages should be done by considering
various factors, such as business environment, cost of living,
capacity of organisation to pay, and productivity of employees.
8. Centralisation: According to Fayol, the degree of centralisation
should be decided to make the optimum utilisation of employees
skills.
9. Scalar chain: Scalar chain refers to the hierarchy followed in an
organisation from top managers to employees working at lower
levels. According to the principle of scalar chain, all communication
should pass through proper channels of hierarchy. However, in
case there are any delays in communication due to hierarchy,
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there must be provision of cross communication. According to
Fayol, scalar chain is vital to the success of organisations.
10. Order: Order is required for the efficient coordination of all
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the elements in an organisation. Management must follow the
principle of the right place for everything and every man.
11. Equity: The principle of equity means fair treatment of all
employees. Management must treat all employees equally and
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should be free from biases and prejudices.

12. Stability of tenure of personnel: Management must strive to
stabilise the tenure of employees by providing them job security.
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Increased turnover always results in inefficient production;

therefore, organisations must attempt to reduce it by improving
employee morale and motivation.
13. Initiative: Management must provide freedom to employees so
that they can carry out orders effectively. Employees should be
encouraged to take initiatives in their respective fields in order
to perform their jobs efficiently.
14. Esprit de corps: It refers to team spirit. Management must adopt
new ways to improve team spirit among employees. This helps
employees to work in harmony.
BUREAUCRATIC MANAGEMENT
Bureaucratic management was promoted by Max Webber (1864-1920),

who was a German sociologist. According to Webber, bureaucratic
management is the most appropriate administration. Some of the im-
portant characteristics of bureaucratic management are:
Management by standard rules: According to Webber, an organ-
isation must be governed by a set of rules. Upper level managers
must follow these rules while controlling lower level workers.

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Division of labour: Webber promoted the principle of division of

labour while assigning the work to all employees. According to
him, the division of labour results in saving a lot of time consumed
during changing over from one job to another.
Selection of personnel having technical skills: Employees having
required technical skills must be hired in order to perform their
jobs efficiently.
Hierarchical organisational structure: In order to be successful,
an organisation must adopt a hierarchical structure wherein low-
er level employees must be under the supervision of higher level
managers.
Record of all administrative acts, decisions, and rules: An or-
ganisation must keep a record of all its administrative activities
including policies, rules, and decisions. The record can be used in
the future for studying the nature of activities and people in the
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organisation.
1.3.2 MODERN APPROACH

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The modern approach to management was given in the 1950s. The
approach focused mainly on employee satisfaction. According to this
approach, employees do not necessarily work for money and they like
to receive affection and respect of co-workers, which further increases
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their productivity. This helps an employee to contribute more towards

the success of an organisation. Modern approaches can be classified
under the following three categories:
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Quantitative approach: The quantitative approach focused on

managerial decision making. This approach is also known as man-
agement science approach. It was developed during World War II
to find the problems of warfare. The quantitative approach can be
studied under three areas, which are:
Operations research: It is a discipline that lays emphasis on improv-
ing the effectiveness of management decisions by using advanced
analytical techniques. It is sometimes considered to be a subfield of
mathematics as it involves extensive calculations. Some of the com-
monly used operations research techniques are linear program-
ming, querying, waiting line, routing and distribution models, etc.
Operations management: It is an area of management that in-
volves supervising and controlling the production process. For
this, various techniques are used, such as inventory analysis, sta-
tistical quality control, and networking.
Management information system (MIS): This is a computerised
management system used to provide information required by or-
ganisations for their effective management. MIS facilitates the de-
cision making process of an organisation by providing meaningful
information about its business processes.

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Systems approach: It was developed in the late1960s with an aim

to provide an integrated approach to solve management problems.
According to this approach, a system can be defined as a set of
components that are interacting regularly or are interdependent,
thus making a single unit. The systems approach focuses on the
following points:
A system comprises units and sub-units.
Each and every part of a system need to be thoroughly under-
stood in order to analyse it.
A system always has boundaries to define its beginning and
ending.
Every system is developed to achieve a specific goal.
No system can exist in isolation.
Contingency approach: This approach is also known as situation-
al approach wherein an organisation determines problems by ana-
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lysing its conditions and environment. According to this approach,
there is no single set of rules that is applicable in solving all types
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of problems in organisations. Therefore, managers need to analyse
every problem and various aspects associated with it, and define
different ways to solve the problem.

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5. Which approach of management was developed in 1800-1930?

6. _______________ is also known as Taylorism.
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a. Administrative management
b. Bureaucratic management
c. Scientific management
d. Traditional management
7. According to which principle, work should be divided
among individuals and groups according to their skills and
knowledge?
8. Who presented 14 principles of management?
9. Time and motion study is one of the important traits of
bureaucratic management. (True/False)
10. Is the system approach a modern approach? (Yes/No)
ACTIVITY
Using the Internet, find out any three organisations that have incor-
porated modern approaches. Prepare a report on the advantages
and limitations of the approaches followed in these organisations.

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1.4 MAJOR CONTRIBUTORS

The concept of management was not developed by a single individual.
Many scholars have contributed to the development of management.
Some of the major contributors are listed in Figure 1.4:
Charles Babbage
Fredrick W. Taylor
Henry Laurence Gantt
Henri Fayol
Robert Owen
Max Webber
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George E. Mayo
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Figure 1.4: Major Contributors of Management
Let us study about these contributors in detail in the subsequent sections.
1.4.1 CHARLES BABBAGE

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Charles Babbage (1792-1891) was a mathematician, philosopher, and a

mechanical engineer. He taught maths at Cambridge University from
1828-1839. He is known as the father of computers. However, Charles
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Babbage also had a significant contribution to the field of manage-

ment. In his view, the human factor plays a significant role in the
success of an organisation; therefore, employees should be associat-
ed with the management in a manner that benefits both. Apart from
this, Charles Babbage also developed the concept of profit sharing
and participative decision making. He introduced the use of science
and maths in the field of manufacturing operations. He advocated the
use of division of labour to assign work in organisations. Moreover, he
suggested that all management decisions must be based on accurate
knowledge. Babbage advocated the use of quantitative methods and
industrial engineering techniques to improve manufacturing.
1.4.2 FREDERICK W. TAYLOR
Fredrick Winslow Taylor is well known for developing the concept of

scientific management; therefore, is known as the father of scientific
management. Initially, he worked as an apprentice (in 1871) in a small
machine shop in Philadelphia, US. In 1978, he joined Midvale Steel
Works as a mechanist and went up to the position of chief engineer in
1884. After that, he joined Bethlehem Steel Works. During his career,
Taylor conducted many experiments to understand the factors that

N O T E S
enhance productivity. Through these experiments, he developed the

theory of scientific management (also known as scientific school of
thought) that involves the application of scientific methods of study
and analysis of various management problems. He developed the
principles of scientific management with an aim of improving the pro-
ductivity at the manufacturing plant. You have already studied about
scientific management in the previous section. Apart from this, Taylor
was also known for his contributions in the following areas:
Use of descriptive cost accounting
Concept of mutual understanding between workers and manage-
ment
Provision of bonus to workers for making suggestions for improve-
ment in productivity
Invention of an analytical machine, also known as differential ma-
chine.
1.4.3 HENRY LAURENCE GANTT
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Henry Laurence Gantt, (May 20, 1861 November 23, 1919) was
a management consultant. Initially, he worked as a mechanical en-
gineer (1884) in Pool and Hunt of Baltimore. After that, he worked
alongside Fredrick W. Taylor at Midvale Steel and Bethlehem Steel till
1973. Later on, he became a management consultant in the engineer-
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ing industry. Gantt has been known for developing Task and Bonus
Plan. According to the plan, bonus must be paid to those managers
who teach their employees to finish tasks efficiently in the given time
period. He also promoted the concept of social responsibility of busi-
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ness. His best contribution emerged in the form of Gantt charts, which
are visual-diagrammatic tools used for creating production schedules.
The other variations of Gantt charts are Program Evaluation Review
Technique (PERT) and Critical Path Method (CPM).
1.4.4 HENRI FAYOL

Henri Fayol was a French mining engineer and an industrialist. His
main focus was on improving the efficiency of operations manage-
ment in organisations. He developed the concept of administrative
management, wherein he formulated several management principles
that could be applied to all types of organisations. You have already
studied about the theory of administrative management in detail.
Henri Fayol is also considered as the father of modern management.
He also laid down best practices for managers, which are as follows:
Managers must be able to complete work within a specified period
of time
Managers must organise both human and non-human resources
in order to carry out tasks effectively.
Managers must take commands while selecting and assessing
workers.

N O T E S
Managers must coordinate with all the workers for sharing infor-
mation and problems.
Managers must ensure that all the activities are carried out as
planned.
1.4.5 ROBERT OWEN

Sir Robert Owen (1771-1858) was a Welsh social reformer and a propo-
nent of human resource management. According to him, investing in
human resource is better than investing in other assets. He advocated
that employees should be working because they are interested in it
rather than being forced. He also propounded that there should be a
harmonious relationship between managers and employees in order
to improve the efficacy of production. Managers must make workers
aware of the organisations expectations and support them in meeting
those expectations. His philosophy and ideas are considered as a fore-
runner to the development of behavioural approach of management.
1.4.6 MAX WEBER
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Max Weber is famous for developing the bureaucratic management
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theory in which he emphasised the requirement of a hierarchy in or-
ganisations. He also advocated that there should be well-defined regu-
lations and authority in organisations. Weber perceived three types of
administration, namely traditional, charismatic, and bureaucratic. In
traditional organisations, managerial positions are handed down from
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one generation to the other irrespective of intelligence, knowledge,

and experience. In charismatic organisations, management functions
are not delegated and all the employees are considered to be the loyal
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subjects of a leader. In bureaucratic organisations, a person is given

a managerial responsibility as per his/ her capability. In Webers view,
bureaucratic administration was the ideal one for all organisations.
1.4.7 GEORGE E. MAYO
George E. Mayo, also known as Elton Mayo (1880-1949), was an Aus-

tralian psychologist. He is famous for his contribution in Hawthorne
studies. Hawthorne studies were conducted to find the relation be-
tween physical environment and workers output. Hawthorne experi-
ments were conducted at Western Electric Plant at Chicago. Mayo was
involved in the project in 1929 and 1930, and interviewed the workers
involved in the experiments. Through these studies, Mayo concluded
that workers become more productive if they receive attention from
the management. The outcome of his findings in Hawthorne studies
later gave way to the human relations movement. The movement fo-
cuses on the concept of job satisfaction, group norms, and leadership
quality and their significance in the improvement of productivity.

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11. Who developed the concept of profit sharing and participative

decision making?
a. Max Weber
b. Charles Babbage
c. George E. Mayo
d. Robert Owen
12. Contribution of Henry Laurence Gantt:
a. Task and bonus plan
b. Scientific management
c. Programmable computer
c. Human relations approach
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13. In charismatic organisations, managerial positions are
handed down from one generation to the other irrespective of
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intelligence, knowledge, and experience. (True/False)
14. Hawthorne studies were conducted to find the relation between
physical environment and workers output. (True False)
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ACTIVITY
Using the Internet, prepare a draft on the Hawthorne experiments

conducted at the Western Electric Plant and make an analysis of
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the findings.
RECENT DEVELOPMENTS
1.5
IN MANAGEMENT
Organisations nowadays need to keep themselves updated with the
latest trends in the business environment so as to better deal with
competition. There have been numerous developments in the field of
management. Let us study about some of these developments in detail
in the subsequent sections.
1.5.1 JUST IN TIME AND LEAN PRODUCTION

Over the years, a number of management philosophies have emerged.
These philosophies have changed the entire gamut of management.
Two such important philosophies are just in time (JIT) and lean pro-
duction. JIT is a philosophy of continuous improvement, wherein un-
used or waste resources are identified and removed. The technique
of JIT was first used by an American organisation called Ford Motor

N O T E S
Company during the 1920s. However, the technique is known as Japa-

nese innovation because it was popularised by Toyota Motor
Corporation of Japan in 1954. JIT involves different disciplines, such

as statistics, industrial engineering, production management, and be-
havioural science. JIT is also considered to be an inventory management
system in which all waste elements that increase costs are removed.
On the other hand, lean manufacturing is a management philosophy

that is based on eliminating the activities that do not add any value to
the end product and finding efficiencies. In lean manufacturing, the
approach of less is better is adopted to produce goods on demand
only. Production is based on customer requirements and not on quan-
tity targets, thereby keeping the inventory to a minimum.
1.5.2 SOME OTHER IMPORTANT

DEVELOPMENTS IN MANAGEMENT
S
Apart from JIT and lean manufacturing, there are some other man-
agement philosophies that have changed the business environment to
IM
a large extent. These philosophies are explained as follows:
5 S: It is a waste eliminating technique used in organisations to im-
prove production efficiency. This technique comprises Japanese
words beginning with S. These words are:
Seiri (Sort): It refers to organising the work area in such a man-
M
ner that all the unnecessary items are eliminated. The work area
should include only those tools, materials, and instructions that
are necessary for production.
N
Seiton (Straighten): It refers to arranging all the required items in

an accessible range for users and substitutes too. All the required
tools, instructions, supplies must be kept at a place where they can
easily locate and the work flow does not get disrupted.
Seiso (Shine): It refers to keeping machines, equipment, and tools
clean. Clean items facilitate the use of work area on time.
Seiketsu (Standardise): It refers to standardising the practices so
that they are similar across all the workstations that indulge in the
same type of job. This helps employees to complete their jobs with
the same type of tools and instructions across all workstations and
avoid the chances of confusion.
Shitsuke (Sustain): It refers to continuing the process of improve-
ment.
Six Sigma: It is a technique that lays emphasis on measuring the
quality to attain perfection. Six Sigma was developed at Motorola
in 1986 for improving processes. It is employed by organisations to
identify and eliminate the causes of defects in the current process-
es and reduce variations. In the process of Six Sigma, 99.99966%
of the products manufactured are statistically expected to be free
of defects (3.4 defective parts/million).

N O T E S
Kaizen: It is a Japanese word which means improvement or

change for the best. It can be described as a philosophy or prac-
tice that emphasises continuous improvement of processes in
manufacturing, engineering, and business management. In order
to implement kaizen successfully, all the employees must be in-
volved from top management to lower level workers.
15. Name the philosophy of continuous improvement, wherein

unused or waste resources are identified and removed.
16. In 5S, which of the following refers to organising the work
area in such a manner that all the unnecessary items are
eliminated?
a. Seiri
S
b. Seiton
c. Seiso
d. Seiketsu
IM
17. Name the organisation that developed Six Sigma for improving
processes.
M
ACTIVITY
Find any two organisations where lean manufacturing is applied.

Prepare a report on the practices used in those organisations.
N
1.6 SUMMARY
Management is a process of defining and creating an environment
where people can work together to achieve specified goals and ob-
jectives.
The origin of the concept of management can be traced back to
5000 B.C. at the time of agricultural revolution.
The emergence of the management concept is attributed to the
industrial revolution which was a shift from manual production
methods to new manufacturing processes.
The five main chara-cteristics of the industrial revolution are: spe-
cialisation, standardisation, synchronisation, maximisation, and
centralisation.
The forces that have been behind the evolution of management
thought are political forces, social forces, and economic forces.
In order to study management, two important approaches have
been developed, namely classical approach and modern approach.

N O T E S
The classical approach to management can be studied under three

heads, namely scientific management, administrative manage-
ment, and bureaucratic management.
There are three approaches that fall under modern approach of
management, namely the quantitative approach, systems ap-
proach, and contingency approach.
There have been many contributions to the field of management.
Some of the notable scholars who have developed different con-
cepts in management are Charles Babbage, Fredrick W. Taylor,
Henry Laurence Gantt, Henri Fayol, Robert Owen, Max Webber,
and George E. Mayo.
The latest trends in management have been the introduction of
lean management and just in time concept. Other notable develop-
ments in management include 5S, Six sigma, and Kaizen.
KEY WORDS
S
IM
Assembly Line Production: It refers to the arrangement of ma-
chines, tools, and workers wherein different parts are added to
semi-finished products from one stage to the other until the fi-
nal product is received.
Synchronisation: It refers to coordination between different
M
events for the successful operation of a system.

Survival of the fittest: It is a phrase or an expression which
means that an element or system that adapts best to the envi-
N
ronment will continue to exist.

Division of labour: It refers to assigning various types of tasks
to different people to increase efficiency.
Kaizen: It is a Japanese philosophy that aims to improve work
practices and the efficiencies of processes.
1.7 DESCRIPTIVE QUESTIONS

1. Discuss the characteristics of the industrial revolution.
2. What are the forces behind the development of management
thoughts? Explain.
3. Explain the 14 principles of management presented by Henri
Fayol.
4. Write a short note on the quantitative approach to management.
5. Discuss the contributions of Frederick W. Taylor in the field of
management.

N O T E S
6. State the best practices laid down for managers by Henri Fayol.
7. What are the recent developments in management?
1.8 ANSWERS AND HINTS
ANSWERS FOR SELF ASSESSMENT QUESTIONS
Topic Q.No. Answers

History of Management 1. a. Roman Empire
2. Industrial revolution
3. Maximisation
4. False
Approaches to 5. Classical Approach
S
Management
6. c. Scientific management
IM
7. Division of work
8. Henri Fayol
9. F alse
10. Yes
M
Major Contributors 11. b. Charles Babbage

12. a. Task and bonus plan
13. False
N
14. True
Recent Developments in 15. Just in time
Management
16. a. Seiri
17. Motorola
HINTS FOR DESCRIPTIVE QUESTIONS

1. The main characteristics of the industrial revolution are
specialisation, standardisation, synchronisation, maximisation,
and centralisation. Refer to section 1.4 History of Management.
2. The main forces behind the development of management of
thought are political forces, economic forces, and social forces.
Refer to section 1.4 History of Management.
3. The 14 principles of management presented by Henri Fayol
includes division of work, authority and responsibility, discipline,
unity in command, unity of direction, subordination of individual
interest to general interest, remuneration, centralisation, scalar

N O T E S
chain, order, equity, stability of tenure of personnel, initiative, and

esprit de corps. Refer to section 1.5 Approaches to Management.
4. The quantitative approach is used for managerial decision
making using quantitative tools. This approach is also known as
management science approach. Refer to section 1.5 Approaches
to Management.
5. Frederick W. Taylor developed the concept of scientific
management and is also known as the father of scientific
management. Refer to section 1.6 Major Contributors.
6. According to Henri Fayol, managers must be able to complete
tasks in the given time and organise resources effectively. Refer
to section 1.6 Major Contributors.
7. There have been many important developments in the field of
management such as just in time, lean manufacturing, 5S, Six
Sigma, and Kaizen. Refer to section 1.7 Recent Developments in
S
Management.
1.9 SUGGESTED READING FOR REFERENCE

IM
SUGGESTED READINGS
Daft, R., & Marcic, D. (2009). Management (1st ed.). Mason, OH:
South-Western.
M
Dayal, R., Zachariah, P., & Rajpal, K. (1996). Management princi-

ples and practices (1st ed.). New Delhi: Mittal Publications.
Kreitner, R., Cassidy, C., & VanHuss, S. (n.d.). Administrative man-
N
agement (1st ed.).

Samson, D., Catley, B., Cathro, V., & Daft, R. (2011). Management in
New Zealand (1st ed.). South Melbourne, Vic.: Cengage Learning.
E-REFERENCES
MANAGEMENT INNOVATIONS,. (2008). HENRI FAYOL'S 14
Principles of Management. Retrieved 22 May 2014, from http://
managementinnovations.wordpress.com/.../henri-fayols-14-prin-
ciples-of...
Slideshare.net,. (2014). Chapter 2 The Evolution Of Management
Theory. Retrieved 22 May 2014, from http://www.slideshare.net/
bsetm/chapter-2-the-evolution-of-management-theory
Ibiblio.org,. (2014). The Principles of Scientific Management, by
FrederickWinslow Taylor. Retrieved 3 June 2014, from http://www.
ibiblio.org/eldritch/fwt/ti.html
Mindtools.com,. (2014). Lean Manufacturing: Working More Ef-
ficiently. Retrieved 3 June 2014, from http://www.mindtools.com/
pages/article/newSTR_44.htm

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S

Dean TOC Reviewer

Associate Dean Content Reviewer

Author : Mr. S.M.S. Abuthahir Ali

NMIMS Global Access - School for Continuing Education

CHAPTER NO. CHAPTER NAME PAGE NO.

9 Change Management 169

10 Management Information System 185

11 Case Studies 205

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Introduction to Management: Introduction - Management as an Art - Management as a Science -

Evolution of Management Thought: The Classical Approach - Charles Babbage -Frederick W.

Understanding Organizations: Introduction - ETZIONI - Six Box Organizational Model - Matrix

Administrative Action and Cultural Values

Managerial Decision Making: Types of Managerial Decisions- Decision Making Process -

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Self Assessment Questions

1.4.1 Charles Babbage

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TrueLocal is one of the leading online business directories in

The new management team modified the existing management

Witnessing the new distressed situation, the management decid-

ed to offer new career proposals to its experienced staff. The or-

NMIMS Global Access - School for Continuing Education

After completing the chapter, you will be able to:

According to F.W Taylor, Management is the art of knowing what you

According to Harold Koontz and Cyrill O Donnell, Management is

The above definitions provide the traditional view of management.

1.2 HISTORY OF MANAGEMENT

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was shown in the organised military of Alexander the Great during

Management that we observe in organisations is attributed to the in-

1.2.1 INDUSTRIAL REVOLUTION

Management practices that have been followed in organisations

During industrial revolution, management was based on two main

Firstly, labour was perceived as a bunch of lethargic people who work

There were many characteristics of the industrial revolution. Some of

NMIMS Global Access - School for Continuing Education

Maximisation: Here, it refers to the maximisation of production.

1.2.2 FORCES BEHIND MANAGEMENT THOUGHTS

The concept of management is not new and has emerged as a result of

Figure 1.1: Forces of Management Thoughts

Let us study these forces in detail.

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Economic forces: These forces are responsible for the formation

SELF ASSESSMENT QUESTIONS

1. In which empire, management organised general

1.3 APPROACHES TO MANAGEMENT

Figure 1.2: Approaches to Management

Let us study the two approaches in detail in the subsequent sections.

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1.3.1 CLASSICAL APPROACH

The classical approach to management was developed in the period

Figure 1.3: Classical Approach to Management

The scientific management approach was developed by Frederick

Winslow Taylor (1856-1915), who was an American engineer. Thus,

influenced management thoughts. His contribution in scientific man-