NCP Guidance Workbook - Online Reader Version - en - August 2015
NCP Guidance Workbook - Online Reader Version - en - August 2015
NCP Guidance Workbook - Online Reader Version - en - August 2015
NATIONAL COMMODITY
P L AT F O R M
GUIDANCE WORKBOOK
IF YOU WANT TO GO FAST,
GO ALONE. IF YOU WANT
TO GO FAR, GO TOGETHER.
AFRICAN PROVERB
MEASURING SUCCESS 7
SHARED UNDERSTANDING 11
PLATFORM MANAGEMENT 13
STAKEHOLDER COMPOSITION 14
STAKEHOLDER ENGAGEMENT 15
DR IVEN BY PARTICIPANTS
L ED BY G OVE RNME NT
ENA B L E D BY UNDP
2 UNDP GREEN COMMODITIES PROGRAMME
GREEN COMMODITIES
PROGRAMME
MISSION
THE GREEN COMMODITIES PROGRAMME EXISTS TO IMPROVE THE
NATIONAL ECONOMIC, SOCIAL AND ENVIRONMENTAL PERFORMANCE
OF AGRICULTURAL COMMODITY SECTORS.
IMPACT
IT DOES THIS IN ORDER TO IMPROVE RURAL LIVELIHOODS, MITIGATE CLIMATE
CHANGE, AND MAINTAIN THE ECOSYSTEM SERVICES AND RESILIENCE OF
LANDSCAPES AND SEASCAPES.
GLOBAL OUTCOMES
IMPROVED NATIONAL & SUB-NATIONAL EXTENSION SYSTEMS
IMPROVED ECONOMIC INCENTIVES FOR SUSTAINABLE
PRODUCTION
POLICY / LEGISLATION REFORM AND ENFORCEMENT
INTRA AND INTER SECTOR COORDINATION
PURPOSE
TO INSTITUTIONALISE THE LONG TERM SUSTAINABILITY PERFORMANCE OF
AGRICULTURAL COMMODITIES AT A NATIONAL LEVEL.
PILLARS
3 GOVERNMENT LEADERSHIP
PRINCIPLE 2
BE ENVIRONMENTALLY RESPONSIBLE
Businesses should support sustainable intensification of food systems to meet global needs by
managing agriculture, livestock, fisheries and forestry responsibly. They should protect and
enhance the environment and use natural resources efficiently and optimally.
PRINCIPLE 3
ENSURE ECONOMIC VIABILITY AND SHARE VALUE
Businesses should create, deliver and share value across the entire food and agriculture chain
from farmers to consumers.
PRINCIPLE 4
RESPECT HUMAN RIGHTS, CREATE DECENT WORK AND HELP COMMUNITIES
TO THRIVE
Businesses should respect the rights of farmers, workers and consumers. They should improve
livelihoods, promote and provide equal opportunities, so communities are attractive to live,
work and invest in.
PRINCIPLE 5
ENCOURAGE GOOD GOVERNANCE AND ACCOUNTABILITY
Businesses should behave legally and responsibly by respecting land and natural resource rights,
avoiding corruption, being transparent about activities and recognizing their impacts.
PRINCIPLE 6
PROMOTE ACCESS AND TRANSFER OF KNOWLEDGE, SKILLS
AND TECHNOLOGY
Businesses should promote access to information, knowledge and skills for more sustainable food
and agricultural systems. They should invest in developing capacities of smallholders and small-
and medium-sized enterprises (SMEs), as well as more effective practices and new technologies.
PARTICIPATION
SCOPING
LAUNCH
UPDATING
LAUNCH
LAUNCHING PARTNERSHIPS
FORMALISATION ROOT CAUSE
ANALYSIS REPORT
ROOT CAUSE ANALYSIS
REPORT
ACTION PLAN
FORMULATION ONLINE MONITORING & MONITORING COMMITTEE MEETINGS
ONLINE MONITORING & MONITORING
PREPARATION COMMITTEE MEETINGS
DRAFT ACTION PLAN
FORMAL ACTION
PLAN
FORMAL ACTION PLAN EMBEDDING
& ADAPTING
TRANSITION
UNDP TRANSITION
OUT
PROCESS INDICATORS
RATIO OF PARTICIPANTS PER STAKEHOLDER CATEGORY IN EACH PLENARY
& TECHNICAL COMMITTEES (PIE CHART)
PROCESS INDICATORS
% OF STEERING COMMITTEE MEETINGS HELD AS PLANNED
% STEERING COMMITTEE MEETINGS CO-CHAIRED BY COUNTRY
DIRECTOR / RESREP
3 GOVERMENT LEADERSHIP
PROCESS INDICATORS
% PLENARY MEETINGS HELD AS PLANNED
% PLENARY MEETINGS CO-CHAIRED BY GOVERNMENT MINISTERS
% OF PLENARY AND TECHNICAL RECOMMENDATIONS ADOPTED BY
GOVERNMENT
PROCESS INDICATORS
% PLATFORM MEMBERS UPHOLDING THEIR PLATFORM CODE OF PRACTICE
(SUPPORTED BY FEEDBACK FORMS & TESTIMONIALS)
PROCESS INDICATORS
% PLATFORM MEMBERS SATISFIED WITH UNDPS FACILITATION OF THE
PLATFORM (SUPPORTED BY FEEDBACK FORMS & TESTIMONIALS)
1 MUTUAL RESPECT
3 HONEST COMMITMENTS
4 SHARE LEARNING
5 TRANSPARENCY
PROJECT BOARD
Operates on the basis of consensus-based decision-making, which means all efforts are taken to reach
agreement.
ROLE: is to drive platform work forward, take practical decisions about process and take formal decisions
based on the input of platform / committee participants e.g. officialise the National Action Plan.
FORM: maximum 5 organisations, from UNDP, Project Board Ministry, other engaged Ministries and
(if possible) a national level producer or industry association.
Appointed by agreement of the Project Board.
PLENARY
Multi-stakeholder composition
ROLE: is to provide expertise, learning, research and recommended solutions/actions for the National
Action Plan within their specific technical area, after agreeing on root causes of unsustainable
production all within their specific technical area.
FORM: ideally 15 people, with minimum 10 and maximum 30 people per working group
Participation is formalised with a written commitment in advance of the first or second meeting.
May set up sub task forces
DRAFTING OPTIONS
This is an essential activity and therefore quality resources, selected with political sensitivity, are needed
to complete it.
RECOMMENDED: Contract independent organisation / person
Option: PMU delivers
Option: Set up Drafting Committee
DEVELOPMENT GOV E RM EN T
PARTNERS
TECHNICAL STEERING
STEERING LAUNCH PLENARY MONITORING
WORKING MEETINGS COMMITTEE
COMMITTEE EVENT COMMITTEE
GROUPS SIGN OFF
CI V I L P R I VAT E
S O CI E TY S EC TOR
MEET
REGULARLY MEET AT LEAST
THROUGHOUT 4 TIMES
PROCESS
MEET AT LEAST
3 TIMES
Internal
# 1 (2,3...)
management Directly Responsible
Individual
Problem
Underlying cause
Root Cause
Analysis
Supporting service &
enabling environment
Service weakness /
underlying cause
Intervention /
Solution
Purpose
Description
National
Actions
Baseline Indicator
Committed
stakeholders &
Mandated Institutions
Budget cost
(committed)
Turning
Actions into
Implementation Responsible
Target to complete
National
Proposed public
Action Plan
wording
drafting
To be familiar with various procedural approaches and tools for group facilitation.
To have experience working in different political and cultural contexts and the commitment
to adapt the processes to the current context.
To know the different types of roles and functions required for the successful implementation
of a process.
To have political intuition, i.e. the ability to grasp the political dimensions of the context that will
impact and influence the process.
To design meeting agendas to support the logical flow of content and group process dynamics.
To guide participants by generating curiosity and asking respectful questions, without siding with
any of the groups.
To listen, understand and return to the group what is being said in order to promote reflection.
To keep the group focused on the subject at hand in order to keep momentum.
To record what happens during the dialogue so that it is useful for the group aide memoire.
People skills
Relationship builder
STAKEHOLDER Seen as objective by most stakeholders
MANAGEMENT Process and management experience
Good speaker - good listener
More than 7 years of work experience
COMPETENCIES
DEVELOPMENT G OV E R M E N T
PARTNERS
CI VI L P R I VATE
SO CI ETY S EC TO R
Producers
Academics/researchers
Supply chain actors
Charities/NGOs
Buyers and traders
Standards and other
multi-stakeholder Trade associations
initiatives Banking/finance
STEP 1
STAKEHOLDER
UNIVERSE
IDENTIFICATION
OUTPUT
=
LIST OF AROUND
200 STAKEHOLDERS
STEP 2
ANALYSE AND PRIORITISE
STAKEHOLDERS
OUTPUT
=
PRIORITISED TYPES OF
STAKEHOLDERS, WITH 40 TOP
PRIORITY STAKEHOLDERS
STEP 3
DETERMINE METHODS
OF ENGAGEMENT
OUTPUT
=
STAKEHOLDER
ENGAGEMENT PLAN
3 KEY ACTIVITIES
1. INTERNAL DIALOGUE
Hold internal conversations within the UNDP Country Office and GCP global team
to identify stakeholders where there is an existing relationship or that should be
engaged in the view of the team.
2. DESK RESEARCH
Use various resources, starting with the internet, to identify stakeholders relevant
to the commodity in the country and sustainability issues to be addressed.
This should extend the list of stakeholders further than your internal brainstorm.
3. EXTERNAL DIALOGUE
Hold conversations with those stakeholders on the list that you would consider
friendly / easily accessible to get their opinion on who other key stakeholders
might be. It is wise at this stage to discuss the full list with the Project Ministry lead,
ask their advice, and make sure that you meet at least 1 stakeholder from all the different
categories and sub-categories.
Limit your conversations to a maximum of 20 stakeholders. If you can, try to have the
conversation face-to-face so you start building trusting and personal relationships
with them from the beginning.
This step captures the degree to which each stakeholder has influence over the
relevant issues/platform objectives, and their level of interest in the sustainability
(economic, social and environmental) of the subject commodity.
INTEREST
MOTIVATION
Evaluate how high a priority this issue is for a stakeholder helping us to understand how high we should prioritise them.
WILLINGNESS TO ENGAGE
Not all stakeholders might be willing to engage even when willing to engage other similar projects. This provides
information that is important to understand how to engage a particular stakeholder.
HISTORY
Past relationships. Expectations of engagement and trust maintenance.
INFLUENCE
POWER
Do they have good stakeholder connectivity and the ability to mobilise these networks? do they have high market share?
LEGITIMACY
Do they have a direct stake in the issue, UNDP or the partner Ministry, are they viewed by others as legitimate?
RESPECTED
If others in the sector recognize a stakeholder as relevant, this increases influence.
THREAT
Do they risk losing power or respect due to platform activities?
CONSULT MEDIUM
SUPPORTIVE
SHIFT MEDIUM
MONITOR LOW
MARGINAL
SHIFT MEDIUM
Group dinners
Steering Committee
CHAMPION INVOLVE HIGH Highlight in push
Pilot project partner
comms
Plenary
CONSULT MEDIUM Technical Committees
SUPPORTIVE Task forces
Newsletter Invite informal input/
SHIFT MEDIUM comments
Invite to sponsor
Group of Advisors Regular breakfasts
MIXED BLESSING COLLABORATE MEDIUM Task forces Phone calls
Plenary
PLENARY
TECHNICAL
COMMITTEE
TASK TASK
FORCE FORCE
TECHNICAL
COMMITTEE
P L E N A RY
2 3 4
Listen to and openly Adopt processes and Recognise the interdependence
communicate with stakeholders modes of behaviour of efforts and rewards among
about their respective concerns that are sensitive to the stakeholders, and attempt to
and contributions, and about the concerns and capabilities achieve a fair distribution of
risks that they assume because of of each stakeholder. benefits and burdens of activity
their involvement with among them.
the platform.
[Adapted from Clarkson Center for Business ethics and Board Effectiveness 1998]
WORKING GENDER
WITH THE PRODUCER SENSITIVE PRIVATE
APPROPRIATE ENGAGEMENT ENGAGEMENT SECTOR
LEAD PLAN APPROACHES
MINISTRY
Objective 1 The State, with the support of the chambers of the sector, will ensure that coffee production meets the legal requirements.
Action 1.1 To create an inter-institutional X % producers inspected. within one year after the Action Plan is Ministry of Environment Ministry of Agriculture 4 months after the Action
EXAMPLE commission to coordinate oversight formalized Plan is formalized
X% producers paying fines Company XX
of agricultural activities by establishing
the protocols for each participant NGO XX
institution and facilitating information
transfer between
them and those producers subject to
inspection.
Action 1.2
Action 1.3