Unit 6 Financial Statements Analysis and Interpretation

UNIT 6 FINANCIAL STATEMENTS: ANALYSIS
AND INTERPRETATION
MODULE - 2
Financial Statements:
UNIT 6 FINANCIAL STATEMENTS: Analysis and Interpretation
ANALYSIS AND
NOTES
INTERPRETATION
Structure
6.0 Introduction
6.1 Unit Objectives
6.2 Relationship between Analysis and Interpretation
6.3 Steps Involved in the Financial Statements Analysis
6.4 Techniques of Financial Analysis
6.5 Ratio Analysis
6.6 Classification of Ratios
6.7 Profitability Ratios
6.8 Turnover Ratios
6.9 Financial Ratios
6.10 Advantages of Ratio Analysis
6.11 Limitations of Accounting Ratios
6.12 Computation of Ratios
6.12.1 Computation of Items of Financial Statements
6.12.2 Critical Analysis of Financial Statements
6.13 Key Terms
6.14 Summary
6.15 Answers to Check Your Progress
6.16 Questions and Exercises
6.17 Practical Problems
6.18 Further Reading
6.0 INTRODUCTION
In the preceding two units, we have explained the preparation and presentation of financial
statements. Financial statements are prepared with the objective of knowing the profit-
ability and financial soundness of the business. This requires proper analysis and interpre-
tation of financial statements. This aspect has been discussed in detail in this unit.
6.1 UNIT OBJECTIVES

After going through this unit, you will be able to:
Understand the concept of financial statement analysis
Differentiate between analysis and interpretation of financial statements
Understand the steps involved in financial analysis
Appreciate the utility of ratio analysis as a tool for financial analysis

Classify the accounting ratios in different categories
Understand and compute different accounting ratios
Make critical analysis of financial statements on the basis of accounting ratios
Self-Instructional Material 163
Explain the meaning of certain key terms
Analysis and Interpretation 6.2 RELATIONSHIP BETWEEN ANALYSIS AND
INTERPRETATION
Financial statements, as stated earlier, are indicators of the two significant factors:
NOTES 1. Profitability
2. Financial soundness
Analysis and Interpretation of financial statements, therefore, refer to such
a treatment of the information contained in the Income Statement and the Balance
Sheet so as to afford full diagnosis of the profitability and financial soundness of
the business.
A distinction here can be made between the two termsAnalysis and
Interpretation. The term Analysis means methodical classification of the data
given in the financial statements. The figures given in the financial statements will
not help one unless they are put in a simplified form. For example, all items relating
to Current Assets are put at one place while all items relating to Current Liabilities
are put at another place. The term Interpretation means explaining the meaning
and significance of the data so simplified.
However, both Analysis and Interpretation are complementary to each other.
Interpretation requires Analysis, while Analysis is useless without Interpretation.
Most of the authors have used the term Analysis only to cover the meanings of
both analysis and interpretation, since analysis involves interpretation. According
to Myers, Financial statement analysis is largely a study of the relationship among
the various financial factors in a business as disclosed by a single set of statements
and a study of the trend of these factors as shown in a series of statements.
For the sake of convenience, we have also used the term Financial Statements
Analysis throughout the unit to cover both analysis and interpretation.
6.3 STEPS INVOLVED IN THE FINANCIAL

STATEMENTS ANALYSIS
The analysis of financial statements requires:
(1) Methodical classification of the data given in the financial statements.
(2) Comparison of the various interconnected figures with each other which
is popularly termed as Ratio Analysis.
Each of the above steps has been explained in the following pages:
(1) Methodical classification. In order to have a meaningful analysis it is
necessary that figures should be arranged properly. Instead of the two-column
(T form) statements as ordinarily prepared, the statements are prepared in a single
(vertical) column form which should throw up significant figures by adding or
subtracting. This also facilitates showing the figures of a number of firms or number
of years side by side for comparison purposes.
OPERATING (INCOME) STATEMENT
for the year ending
Particulars Rs Rs
Gross Sales .... ....
Less: Sales Returns
Sales Tax/Excise .... ....
Net Sales (or sales) for the year (1) ....
Less: Cost of Sales: (2)
Raw Materials consumed ....
164 Self-Instructional Material (Contd.)
Direct Wages .... Financial Statements:
Manufacturing Expenses .... .... Analysis and Interpretation
Add: Opening Stock of Finished Goods ....
Less: Closing Stock of Finished Goods
Gross Profit (1) (2) = (3) ....
Less: Operating Expenses: (4) NOTES
Administration Expenses ....
Selling and Distribution Expenses .... ....
Net Operating Profit (OPBIT) (3) (4)= (5) ....
Add. Non-trading Income ....
(such as dividends, interest received, etc.) ....
Less: Non-trading Expenses (such as discount on ....
issue of shares written off) .... ....
Income or Earning before Interest and Tax (EBIT) (6) ....
Less: Interest on Debentures (7) ....
Net Income or Earning before Tax (EBT) (8) ....
Less: Tax (9) ....
Income or Profit After Tax (PAT) (10) ....
BALANCE SHEET
as on.......
Particulars Rs
Cash in Hand ....
Cash at Bank ....
Bills Receivable ....
Book Debts (less provision for bad debts) ....
Marketable Trade Investments ....
Liquid Assets (1) ....
Inventories (stock of raw materials, finished goods, etc.) ....
Prepaid Expenses ....
Current Assets (2) ....
Bills Payable ....
Trade Creditors ....
Outstanding Expenses ....
Bank Overdraft ....
Other Liabilities Payable within a year ....
Current Liabilities (3) ....
Provision for Tax ....
Proposed Dividends ....
Other Provisions ....
Provisions (4) ....
Current Liabilities and Provisions (3) + (4) = (5) ....
Net Working Capital ....
[Current Assets Current Liabilities and Provisions (2) (5)] (6) ....
Goodwill at cost* ....
Land and Building ....
Plant and Machinery ....
Loose Tools ....
Furniture and Fixtures ....
Investments in Subsidiaries ....
Patents, Copyright, etc.** ....
Fixed Assets (7) ....
Capital Employed (6) + (7) = (8) ....
Other Assets: (9) ....
Investment in Government Securities, Unquoted Investments, etc. ....
Other Investments (non-trading) ....
Advances to Directors ....
Companys Net Assets (8) + (9) = (10) ....
Debentures ....
Other Long-term Loans (payable after a year) ....
Long-term Loans (11) ....
Shareholders Net Worth (10) (11) = (12) ....
(or total tangible net worth) ....
(Contd.) Self-Instructional Material 165
Financial Statements: Preference Share Capital (13) ....
Analysis and Interpretation Equity Shareholders Net Worth (12) (13) = (14) ....
Equity Shareholders Net Worth is represented by: ....
Equity Share Capital ....
Forfeited Shares ....
NOTES Reserves ....
Surplus ....
Equity Shareholders Claims ....
Less: Accumulated Losses .... ....
Miscellaneous Expenditure
(such as preliminary expenses, discount on issue of shares or
debentures not written off) .... ....
Equity Shareholders Net Worth ....
* Goodwill to be included only when it has been paid for and has the value.
** Patents, Copyrights, etc., should be shown only when they have the value. In case these
assets are valueless, they should not be included here but should be written off against
shareholders' claims with other losses.
The process of methodical classification of the data will be clear with the
help of the following illustration:
Illustration 6.1. Below is the Balance Sheet of Prospective Ltd. as on 31
March, 1996, together with the Profit and Loss Account.
BALANCE SHEET
as on 31 March, 1996 (Rs in thousands)
Liabilities Rs Assets Rs
Equity Share Capital 500 Trade Investments 200
Dividend Equilisation Reserve 70 Patents 30
General Reserve 110 Land and Building (at cost) 320
Profit and Loss A/c 190 Plant and Machinery (at cost) 650
6 per cent Debentures 250 Cash at Bank 88
Bank Overdraft 150 Stock:
Staff Provident Fund 80 Materials 90
Creditors 210 Finished goods 160
Unpaid Dividend 10 Work-in-progress 60 310
Proposed Dividend 60 Sundry Debtors 230
Provision for Taxation 170 Less: Provision for
Provision for Depreciation 250 doubtful debts 8 222
Bills Receivable 30
Staff provident fund investment 80
Deposits with Customs Authorities 20
Advance for Purchase of Machinery 60
Preliminary Expenses 30
2,050 2,050
PROFIT AND LOSS ACCOUNT

for the year ended 31 March, 1996 (Rs in thousand)
Particulars Rs Particulars Rs
To Stock: By Sales 2,000
Materials 90 By Stock:
Finished goods 120 Materials 90
Work-in-progress 40 250 Finished goods 160
To Purchase of Materials 850 Work-in-progress 60 310
To Wages 280 By Dividend on Investment 30
To Power 40 By Sales of Scrap 8
To Miscellaneous Factory Expenses 110
To Office Salaries 80
To Miscellaneous Expenses 90
To Selling and Distribution Expenses 120
To Advertisements 80
(Contd.)
166 Self-Instructional Material
To Preliminary Expenses 5 Financial Statements:
To Debenture Interest 15 Analysis and Interpretation
To Depreciation:
Plant 60
Land and Building 12 72
To Provision for Taxation 170 NOTES
To Proposed Dividend 60
To Balance of Profit 126
2,348 2,348
You are required to present the information suitably summarised in Single-Column

Statements (Vertical Form) showing distinctly the following:
(i) Total Capital employed
(ii) Shareholders' Funds
(iii) Gross Profit
(iv) Net Operating Profit
(v) Cost of goods sold.
Solution:
Prospective Limited
BALANCE SHEET
as on 31 March, 1996 (Rs in thousands)
Cash at Bank 88
Book Debts (net) 222
Bills Receivable 30
Liquid Assets (1) 340
Deposit with Customs 30
Stock:
Materials 90
Finished goods 160
Work-in-progress 60 310
Current Assets (2) 680
Bank Overdraft 150
Creditors 210
Unpaid Dividend 10
Current Liabilities (3) 370
Proposed Dividend 60
Provision for Taxation 170
Current Liabilities and Provisions (4) 600
Net Working Capital (2) (4) = (5) 80
Land and Building (at cost) 320
Plant and Machinery (at cost) 650
Patents 30
Fixed Assets 1,000
Less: Provision for Depreciation (6) 250
Net Fixed Assets 750
Advance against Machinery 60
Trade Investments 200
Total Fixed Investment (7) 1,010
Staff Provident Funds Investments 80
Less: Staff Provident Funds 80 Nil
Total Capital employed (8) 1,090
Less: 6 per cent Debentures (9) 250
Shareholders' Funds (10) 840
Represented by:
Equity Share Capital 500
General Reserve 110
Dividend Equalisation Reserve 70
Profit and Loss A/c (Less: Preliminary Expenses) 160
840

Financial Statements: PROFIT AND LOSS ACCOUNT
Analysis and Interpretation for the year ended 31 March, 1996 (Rs in thousands)
Sales 2,000
Less: Cost of goods sold 1,284
Gross Profit 716
NOTES Less: Operating Expenses:
Salaries 80
Miscellaneous Expenses 90
Selling and Distribution Expenses 120
Advertisements 80 370
Net Operating Profit 346
Add: Non-operating Income
(Dividends on Investments) 30
Less: Non-operating Expenses
(interest on debentures) 15 15
361
Less: Preliminary Expenses written off 5
Profit before Tax 356
Less: Income Tax payable 170
Profit after Tax 186
Less: Proposed Dividend 60
Profit retained in the business 126
STATEMENT OF COST OF GOODS SOLD

for the year ended 31 March, 1996 (Rs in thousands)
Cost of goods manufactured:
Work-in-progress on 1 April, 1995 40
Materials consumed: Opening stock 90
Purchases 850
940
Less: Closing Stock 90 850
Wages 280
Power 40
Miscellaneous Factory Expenses 110
Depreciation 72
1,392
Less: Sale of Scrap 8
Work-in-progress on 31 March, 1996 60 68
Cost of goods manufactured 1,324
Add: Opening stock of Finished Goods 120
1,444
Less: Closing Stock of Finished Goods 160
Cost of goods sold 1,284
6.4 TECHNIQUES OF FINANCIAL ANALYSIS

A Financial analyst can adopt one or more of the following techniques/tools of financial
analysis:
Financial Analysis Techniques
Comparative Common-size
Trend Funds Flow Cash Flow CVP Ratio
Financial Financial
Percentages Analysis Analysis Analysis Analysis
Statements Statements
(a) Comparative Financial Statements

Comparative financial statements are those statements which have been designed
in a way so as to provide time perspective to the consideration of various elements
of financial position embodied in such statements. In these statements figures for
two or more periods are placed side by side to facilitate comparison.
Both the Income Statement and Balance sheet can be prepared in the form Financial Statements:
Analysis and Interpretation
of Comparative Financial Statements.
Comparative Income Statements. The Income Statement discloses Net Profit or
Net Loss on account of operations. A Comparative Income Statement will show
the absolute figures for two or more periods, the absolute change from one period NOTES
to another and if desired the change in terms of percentages. Since the figures
for two or more periods are shown side by side, the reader can quickly ascertain
whether sales have increased or decreased, whether cost of sales has increased
or decreased etc. Thus, only a reading of data included in Comparative Income
Statements will be helpful in deriving meaningful conclusions.
Comparative Balance Sheet. Comparative Balance Sheet as on two or more
different dates can be used for comparing assets and liabilities and finding out any
increase or decrease in those items. Thus, while in a single Balance sheet the
emphasis is on present position, it is on change in the comparative Balance Sheet.
Such a Balance Sheet is very useful in studying the trends in an enterprise.
The preparation of comparative financial statements can be well understood
with the help of the following illustration.
Illustration 6.2. From the following Profit and Loss Account and the Balance
Sheet of Swadeshi Polytex Ltd. for the year ended 31st December, 1997 and 1998,
you are required to prepare a Comparative Income Statement and a Comparative
Balance Sheet.
PROFIT AND LOSS ACCOUNT (In Lakhs of Rs.)
Liabilities 1997 1998 Assets 1997 1998
To Cost of Goods sold 600 750 By Net Sales 800 1,000
To Operating Expenses:
Administration Expenses 20 20
Selling expenses 30 40
To Net Profit 150 190
800 1,000 800 1,000
BALANCE SHEET AS ON 31st DECEMBER
(In Lakhs of Rs.)
Liabilities 1997 1998 Assets 1997 1998
Bills Payable 50 75 Cash 100 140
Sundry Creditors 150 200 Debtors 200 300
Tax Payable 100 150 Stock 200 300
6% Debentures 100 150 Land 100 100
6% Preference Capital 300 300 Building 300 270
Equity Capital 400 400 Plant 300 270
Reserves 200 245 Furniture 100 140
1,300 1,520 1,300 1,520
Solution:
SWADESHI POLYTEX LIMITED
Comparative Income Statement
For the Years ended 31st December 1997 and 1998
(In Lakhs of Rs.)
Absolute Percentage
increase or increase or
decrease decrease
in in
1997 1998 1998 1998
Net Sales 800 1,00 +200 +25
Cost of Goods Sld 600 750 +150 +25
Gross Profit 200 250 +50 +25
Operating Expenses:
Administration Expenses 20 20
Selling Expenses 30 40 +10 +33.33
Total Operating Expenses 50 60 10 +20
Oprating Profit 150 190 +40 +26.67
Financial Statements: SWADESHI POLYTEX LIMITED
Analysis and Interpretation Comparative Income Statement
As on 31st December 1997, 1998
Fragures in lakhs of rupees Absolute Percentage

increase or increase (+)
NOTES decrease or decrease
during () during
Assets 1997 1998 1998 1998
Current Assets:
Cash 100 140 40 +40 %
Debtors 200 300 100 +50 %
Stock 200 300 100 +50 %
Total Current Assets 500 740 240 +50 %
Fixed Assets:
Land 100 100 %
Building 300 270 30 10 %
Plant 300 270 +40 10 %
Furniture 100 140 +40 +40 %
Total Fixed Assets 800 780 20 2.5 %
Total Assets 1,300 1,520 220 +17 %
Liabilities & Capital:
Current Liabilities
Bills Payable 50 75 +25 +50 %
Sundry Creditors 150 200 +50 +33.33 %
Tax Payable 100 150 +50 +50 %
Total Current Liabilities 300 425 +125 +41.66 %
Long-term Liabilities
6% Debentures 100 150 +50 +50 %
Total Liabilities 400 575 +175 +43.75 %
Capital & Reserves
6% Pref. Capital 300 300 %
Equity Capital 400 400 %
Reserves 200 245 45 22.5 %
Total Shareholders Funds 900 945 45 5 %
Total Liabilities and Capital 1,300 1,520 220 17 %
Comparative Financial Statements can be prepared for more than two periods
or on more than two dates. However, it becomes very cumbersome to study the
trend with more than two periods data. Trend percentages are more useful in such
cases. The technique of computing trend percentage has been discussed later in
the chapter.
The American Institute of Certified Public Accountants has explained the utility
of preparing the Comparative Financial Statements as follows:
The presentation of comparative financial statements in annual and other reports
enhances the usefulness of such reports and brings out more clearly the nature
and trend of current changes affecting the enterprise. Such presentation emphasises
the fact that statement for a series of periods is far more significant than those
of single period and that the accounts of one period are but an instalment of what
is essentially a continuous history. In any one year, it is ordinarily desired that the
Balance Sheet, the Income Statement and the Surplus Statement be given for one
or more preceding years as well as for the current year.
The utility of preparing the Comparative Financial Statements has also been realized
in our country. The Companies Act, 1956, provides that companies should give figures
for different items for the previous period, together with current period figures in
their Profit and Loss Account and Balance Sheet.

(b) Common-size Financial Statements Financial Statements:
Common-size Financial Statements are those in which figures reported are converted
into percentages to some common base. In the Income Statement the sale figure
is assumed to be 100 and all figures are expressed as a percentage of this total.
Illustration 6.3. On the basis of data given in Illustration 6.2 prepare a Common NOTES
size Income Statement and Common Size Balance Sheet of Swadeshi Polytex Ltd.,
for the years ended 31st March, 1997 and 1998.
Common-size Income Statement
For the Years ended 31st December 1997 and 1998
(Figures in percentage)
1997 1998
Net Sales 100 100
Cost of Goods Sold 75 75
Gross Profit 25 25
Opening Expenses:
Administration Expenses 2.50 2
Selling Expenses 3.75 4
Total Operating Expenses 6.25 6
Operating Profit 18.75 19
Interpretation
The above statement shows that though in absolute terms, the cost of goods sold has
gone up, the percentage of its cost to sales remains constant at 75%. This is the reason
why the Gross Profit continues at 25% of the sales. Similarly, in absolute terms the
amount of administration expenses remains the same but as a percentage to sales it has
come down by 5%. Selling expenses have increased by .25%. This all leads to net
increase in net profit by .25% (i.e., from 18.75% to 19%).
Common-size Income Statement
As on 31st December, 1997 and 1998
(Figures in percentage)
1997 1998
% %
Assets 100 100
Current Assets:
Cash 7.70 9.21
Debtors 15.38 19.74
Stock 15.38 19.74
Total Current Assets 38.46 48.69
Fixed Assets:
Building 23.07 17.76
Plant 23.07 17.76
Furniture 7.70 9.21
Land 7.70 6.68
Total Fixed Assets 61.54 51.31
Total Assets 100 100
Current Liabilities:
Bills Pyable 3.84 4.93
Sundry Creditors 11.54 13.16
Taxes Payable 7.69 9.86
Total Current Liabilities 23.07 27.95
Long-term Liabilities:
6% Debentures 7.69 9.86
Capital & Reserves:
6% Preferences Share Capital 23.10 19.72
Equity Share Capital 30.76 26.32
Reserves 15.38 16.15
Total Shareholders Funds 69.24 62.19
Total Liabilities and Capital 100 100 Self-Instructional Material 171
Financial Statements: Interpretation. The percentage of current assets to total assets was 38.46
Analysis and Interpretation in 1997. It has gone up to 48.69 in 1998. Similarly the percentage of current liabilities
to total liabilities (including capital) has also gone up from 23.07 in 1997 to 27.95
in 1998. Thus, the proportion of current assets has increased by a higher percentage
(about 10) as compared to increase in the proportion of current liabilities
NOTES (about 5). This has improved the working capital position of the company. There
has been a slight deterioration in the debt-equity ratio though it continues to be
very sound. The proportion of shareholders funds in the total liabilities has come
down from 69.24% to 62.19% while that of the debenture-holders has gone up
from 7.69% to 9.86%.
Comparative Utility of Common Size Financial Statements. The comparative
common-size financial statements show the percentage of each item to the total
in each period but not variations in respective items from period to period. In other
words, common-size financial statements when read horizontally do not give information
about the trend of individual items but the trend of their relationship to total. Observation
of these trends is not very useful because there are no definite norms for the
proportion of each item to total. For example, if it is established that inventory should
be 30% of total assets, the computation of various ratios to total assets would be
very useful. But since there are no such established standard proportions, calculation
of percentages of different items of assets or liabilities to total assets or total liabilities
is not of much use. On account of this reason common size financial statements
are not much useful for financial analysis. However, common size financial statements
are useful for studying the comparative financial position of two or more businesses.
However, to make such comparison really meaningful, it is necessary that the financial
statements of all such companies should be prepared on the same pattern, e.g.,
all the companies should be more or less of the same age, they should be following
the same accounting practices, the method of depreciation on fixed assets should
be the same.
(c) Trend Percentages
Trend percentages are immensely helpful in making a comparative study of the
financial statements for several years. The method of calculating trend percentages
involves the calculation of percentage relationship that each item bears to the same
item in the base year. Any year may be taken as the base year. It is usually the
earliest year. Any intervening year may also be taken as the base year. Each item
of base year is taken as 100 and on that basis the percentages for each of the
items of each of the years are calculated. These percentages can also be taken
as Index Number showing relative changes in the financial data resulting with the
passage of time.
The method of trend percentages is a useful analytical device for the management
since by substituting percentages for large amounts, the brevity and readability are
achieved. However, trend percentages are not calculated for all of the items in
the financial statements. They are usually calculated only for major items since
the purpose is to highlight important changes.
While calculating trend percentages care should be taken regarding the following
matters:
1. The accounting principles and practices followed should be constant throughout
the period for which analysis is made. In the absence of such consistency,
the comparability will be adversely affected.
2. The base year should be carefully selected. It should be normal year and
be representative of the items shown in the statement.
3. Trend percentages should be calculated only for items having logical
relationship with one another.
4. Trend percentages should be studied after considering the absolute figures
on which they are based; otherwise, they may give misleading results.
For example, one expense may increase from Rs. 100 to Rs. 200 while Financial Statements:
the other expense may increase from Rs. 10,000 o Rs. 15,000. In the
first case trend percentage will show 100% increase while in the second
case it will show 50% increase. This is misleading because in the first
case the change though 100% is not at all significant in real terms as NOTES
compared to the other. Similarly, unnecessary doubts may be created when
the trend percentages show 100% increase in debt while only 50% increase
in equity. This doubt can be removed if absolute figures are seen, e.g.,
the amount of debt may increase from Rs. 20,000 to Rs. 40,000 while
that of equity from Rs. 1,00,000 to Rs. 1,50,000.
5. The figures for the current year should also be adjusted in the light of
price level changes as compared to the base year before calculating the
trend percentages. In case this is not done, the trend percentages may
make the whole comparison meaningless. For example, if prices in the
year 1998 have increased by 100% as compared to 1997, the increase
in sales in 1998 by 60% as compared to 1997 will give misleading results.
Figures of 1998 must be adjusted on account of rise in prices before calculating
the trend percentages.
Illustration 6.4. From the following data relating to the assets side of the
Balance Sheet of Kamdhenu Ltd. for the period 31st Dec., 1995 to 31st December,
1998, you are required to calculate the trend percentage taking 1995 as the base
year.
(Rupees in thousands)
Assets 1995 1996 1997 1998

Cash 100 120 80 140
Debtors 200 250 325 400
Stock-in-trade 300 400 350 500
Other Current Assets 50 75 125 150
Land 400 500 500 500
Building 800 1,000 1,200 1,500
Plant 1,000 1,000 1,200 1,500
2,850 3,345 3,780 4,690
Solution:
Comparative Balance Sheet
As on December 31, 1995-98
Assets December 31 Trend percentages
(Rs. in thousands) Base Year 1995
1995 1996 1997 1998 1995 1996 1997 1998
Current Assets:
Cash 100 120 80 140 100 120 80 140
Debtors 200 250 325 400 100 125 163 200
Stock-in-trade 300 400 350 500 100 133 117 167

Other Current
Assets 50 75 125 150 100 150 250 300
Total Current
Assets 650 845 880 1,190 100 129 135 183
Fixed Assets:
Land 400 500 500 500 100 125 125 125
Building 800 1,000 1,200 1,500 100 125 150 175
Plant 1,000 1,000 1,200 1,500 100 100 120 150
Total Fixed
Assets 2,200 2,500 2,900 3,500 100 114 132 159

Analysis and Interpretation 6.5 RATIO ANALYSIS
Accounting ratios are relationships expressed in mathematical terms between figures
which are connected with each other in some manner. Obviously, no purpose will
NOTES be served by comparing two sets of figures which are not at all connected with
each other. Moreover, absolute figures are also unfit for comparison.
6.6 CLASSIFICATION OF RATIOS

Ratios can be classified into different categories depending upon the basis of clas-
sification.
Traditional Classification. This classification has been on the basis of the
financial statements to which the determinants of a ratio belong. On this basis,
the ratios could be classified as:
1. Profit and Loss Account Ratios, i.e., ratios calculated on the basis of the
items of the Profit and Loss Account only, e.g., gross profit ratio, stock
turnover ratio, etc.
2. Balance Sheet Ratios, i.e., ratios calculated on the basis of the figures
of Balance Sheet only, e.g., current ratio, debt-equity ratio, etc.
3. Composite Ratios or Inter-statement Ratios, i.e., ratios based on figures
of profit and loss account as well as the balance sheet, e.g., fixed assets
turnover ratio, overall profitability ratio, etc.
Functional Classification. The traditional classification has been found to
be crude and unsuitable because an analysis of the Balance Sheet and Income
Statement cannot be done in isolation. They have to be studied together in order
to determine the profitability and solvency of the business. In order that ratios
serve as a tool for financial analysis, they are classified according to their functions
as follows:
1. Profitability Ratios,
2. Turnover Ratios, and
3. Financial Ratios.
6.7 PROFITABILITY RATIOS

Profitability is an indication of the efficiency with which the operations of the business
are carried on. Poor operational performance may indicate poor sales and hence
poor profits. A lower profitability may arise due to the lack of control over the
expenses. Bankers, financial institutions and other creditors look at the profitability
ratios as an indicator of whether or not the firm earns substantially more than it
pays interest for the use of borrowed funds, and whether the ultimate repayment
of their debt appears reasonably certain. Owners are interested to know the profitability
as it indicates the return which they can get on their investments. The following
are the important profitability ratios:
1. Overall Profitability Ratio. It is also called Return on Investment (ROI).
It indicates the percentage of return on the total capital employed in the business.
It is calculated on the basis of the following formula:

Operating Profit Financial Statements:
100 Analysis and Interpretation
Capital Employed
The term capital employed has been given different meanings by different
accountants. Some of the popular meanings are as follows:
NOTES
(i) Sum-total of all assets whether fixed or current
(ii) Sum-total of fixed assets
(iii) Sum-total of long-term funds employed in the business, i.e.:
Share Reserves Long-term Non-business Fictitious
+ + + +
Capital and Surplus Loans Assets Assets
In management accounting, the term capital employed is generally used in the
meanings given in the point third above.
The term Operating Profit means Profit before Interest and Tax. The term
Interest means Interest on long-term borrowings. Interest on short-term borrowings
will be deducted for computing operating profit. Non-trading incomes such as interest
on Government securities or non-trading losses or expenses such as loss on account
of fire, etc., will also be excluded.
The computation of ROI can be understood with the help of the following il-
lustration:
Illustration 6.5. From the following figures extracted from the Income
Statement and the Balance Sheet of Anu Pvt. Ltd., calculate the Return on Total
Capital Employed (ROI):
Particulars Rs Particulars Rs Check Your Progress
Fixed Assets 4,50,000 Reserves 1,00,000 1. State whether the following
Current Assets 1,50,000 Debentures 1,00,000 statements are True or
Investment in Government Securities 1,00,000 Income from Investments 10,000 False.
Sales 5,00,000 Interest on Debentures at 10 per cent
Cost of Goods sold 3,00,000 Provision for Tax at 50 per cent (a) Equity to fixed interest-
Share Capital: of Net Profits bearing securities is Acid
10 per cent Preference 1,00,000 Test Ratio.
Equity 2,00,000 (b) Debt equity ratio is a
Solvency Ratio.
Solution:
It will be appropriate to prepare the Profit and Loss Account and the Balance Sheet (c) Ratio analysis is a
technique of planning and
of the company before computation of the return on capital employed.
control.
Anu Sales Pvt. Limited
PROFIT AND LOSS ACCOUNT (d) A firms ability to meet
the interest charge and
repayment dues on long-
To Cost of goods sold 3,00,000 By Sales 5,00,000 term obligations
To Interest on Debentures 10,000 By Income from Investments 10,000
is referred to as its
To Provision for Taxation 1,00,000
solvency.
To Net Profit after Tax 1,00,000
5,10,000 5,10,000 (e) Rate of return on capital
employed is a turnover
BALANCE SHEET ratio.
as on..... (f) Acid Test denotes
Liabilities Rs Assets Rs liquidity.
Share Capital: Fixed Assets 4,50,000 (g) For Stock Turnover Ratio,
10% Preference 1,00,000 Current Assets 1,50,000 average stock is to be
Equity 2,00,000 Investment in Government Securities 1,00,000 calculated.
Reserves 1,00,000 (h) A decreased Stock
10% Debentures 1,00,000 Turnover Ratio usually
Profit and Loss A/c 1,00,000 indicates expanding
Provision for Taxation 1,00,000 business.
7,00,000 7,00,000
Net Operating Profit before Interest and Tax
Return on total capital employed = 100
Total Capital employed
20,00,000
NOTES 100
5,00,000
= 40 per cent
Net Operating Profit = Net Profit + Provision for Tax Income from Investments
+ Interest on Debentures
= Rs 1,00,000 + Rs 1,00,000 Rs 10,000 + Rs 10,000
= Rs 2,00,000
Capital employed = Fixed Assets + Current Assets Provision for Tax
= Rs 4,50,000 + Rs 1,50,000 Rs 1,00,000
= Rs 5,00,000
or Share Capital + Reserves + Debentures + Profit and Loss
A/c Balance Investments in Government Securities
= Rs 3,00,000 + Rs 1,00,000 + Rs 1,00,000 +
Rs 1,00,000 Rs 1,00,000
= Rs 5,00,000
Return on Investment (ROI) can be computed for computing the return for
different purposes. Some of the ratios that are calculated are as follows:
(i) Return of Shareholders Funds. In case it is desired to work out the profitability
of the company from the shareholders point of view, it should be computed as
follows:
Net Profit after Interest and Tax
100
Shareholders' Fund
The term Net Profit here means Net Income after Interest and Tax. It is
different from the Net Operating Profit which is used for computing the Return
on Total Capital Employed in the business.This is because the shareholders are
interested in Total Income after Tax including Net-Non-operating Income (i.e., Non-
operating Income Non- operating Expenses).
Taking the figures from Illustration 6.2, the Return on Shareholders' Funds
will be computed as follows:
Rs 1,00,000
100 20 per cent
Rs 5,00,000
(ii) Return on Equity Shareholders Funds. The profitability from the point
of view of the equity shareholders will be judged after taking into account the amount
of dividend payable to the Preference Shareholders. The Return on Equity
Shareholders Funds will, therefore, be computed on the following basis:
Net Profit after Interest, Tax and Preference Dividend
100
Equity Shareholders Fund
Taking figure from the Illustration 6.2, the Return on Equity Shareholders funds
will be computed as follows:
Rs 90,000
100 23 per cent
Rs 3,90,000

(iii) Return on Total Assets. This ratio is computed to know the Productivity Financial Statements:
of the Total Assets. There are three methods for computing it:
Net Profit after Tax
(a) 100
Total Assets
NOTES
On the basis of the figure in the Illustration 1.2, the ratio will be:
1,00,000
100
7,00,000
Net Profit after Tax + Interest
(b ) 100 = 14.29
Total Assets
On the basis of figures given in the Illustration 6.2, the ratio will be:
1,00,000 10,000
100 15.71 per cent
7,00,000
The inclusion of interest is conceptually sound because total assets have been
financed from the pool of funds supplied by the creditors and the owners. The
objective of computing the Return on Total Assets is to find out how effectively
the funds pooled together have been used. Hence, it will be proper to include the
interest in computing the Return on Total Assets.
A further modification of this formula has been suggested by many accountants.
It excludes Intangible Assets from the Total Assets. However, it will be proper
to exclude only fictitious assets and not all intangible assets. The term fictitious
assets' includes assets such as Preliminary expenses, Debit balance in the Profit
and Loss Account, etc. The Return on Assets, according to this method, may, therefore,
be calculated as follows:
Net Profit after Tax + Interest
(c ) 100
Total Assets excluding Fictitious Assets
(iv) Return on Gross Capital employed. The term Gross Capital employed means
the total of Fixed Assets and the Current Assets employed in the business. The
formula for its computation can be put as follows:
Net Profit before Interest (on long as well as short-term borrowings) and Tax
Gross Capital employed (i.e., Net Fixed Assets + Current Assets employed
in the business)
On the basis of figures given in the Illustration 6.5, the Return on Gross Capital
employed can be computed as follows:
2,00,000
100 = 331/3 per cent
6,00,000
Tutorial Note. The students are advised to give their assumptions regarding
computation of Net Profits as well as Capital employed while calculating the
Return on Investment (ROI).
Average Capital employed. Some people prefer to use Average Capital
employed (or average total assets, as the case may be) in place of only Capital
employed (or Total Assets). Average Capital employed is the average of the capital
employed at the beginning and at the end of the accounting period. For example,
if in Illustration 6.5 given above, the capital employed at the beginning of the accounting
period was Rs 4,50,000 the ROI will be calculated as follows:

Analysis and Interpretation Net Profit before Interest and Tax
ROI 100
Average Capital employed
2,00,000
100
NOTES 1 2(5,00,000 4,50,000)
2,00,000
100 42.11 percent.
4,75,000
It should be noted that while computing Return on Investment according to
any of the above methods Abnormal Gains or Losses should always be excluded
form Net Profit.
Significance of ROI. The Return on Capital invested is a concept that measures
the profit which a firm earns on investing a unit of capital. Yield on capital is
another term employed to express the idea. It is desirable to ascertain this periodically.
The profit being the net result of all operations, the return on capital expresses
all efficiencies or inefficiencies of a business collectively and, thus, is a dependable
measure for judging its overall efficiency or inefficiency. On this basis, there can
be comparison of the efficiency of one department with that of another, of one
plant with that of another, one company with that of another and one industry with
that of another. For this purpose, the amount of profits considered is that before
making deductions on account of interest, income tax and dividends and capital is
the aggregate of all the capital at the disposal of the company, viz., equity capital,
preference capital, reserves, debentures, etc.
The Return on Capital when calculated in this manner would also show whether
the companys borrowing policy was wise economically and whether the capital
had been employed fruitfully. Suppose funds have been borrowed at 8 per cent
and the Return on Capital is 7 per cent, it would have been better not to borrow
(unless borrowing was vital for survival). It would also show that the firm had
not been employing the funds efficiently.
Return on Capital, as explained, may also be calculated on Equity Shareholders
capital. In that case, the profit after deductions for interest, income tax and preference
dividend will have to be compared with Equity Shareholders funds. It would not
indicate operational efficiency or inefficiency but merely the maximum rate of dividend
that might be declared.
The business can survive only when the return on capital employed is more
than the cost of capital employed in the business.
2. Earning Per Share (EPS). In order to avoid confusion on account of the
varied meanings of the term capital employed, the overall profitability can also be
judged by calculating earning per share with the help of the following formula:
Net Profit after Tax and Preference Dividend1
Earning per Equity Share =
Number of Equity Shares
Illustration 6.6. Calculate the earning per share from the following data:
Net Profit before Tax Rs 1,00,000.
Taxation at 50 per cent of Net Profit.
10 per cent Preference Share Capital (Rs 10 each) Rs 1,00,000.
Equity Share Capital (Rs 10 shares) Rs 1,00,000.
Solution:
Net Profit after Tax and Pref. Dividend
Earning per Share =
Number of Equity Shares
1
Profit available for equity shareholders.
Rs 40,000 Financial Statements:
= = Rs 4 per share Analysis and Interpretation
10,000
Significance. The earning per share helps in determining the market price
of the equity share of the company. A comparison of earning per share of the NOTES
company with another will also help in deciding whether the equity share capital
is being effectively used or not. It also helps in estimating the companys capacity
to pay dividend to its equity shareholders.
Earnings Per Share (EPS AS 20)
The Institute of Chartered Accountants of India (ICAI) has issued AS 20
Earnings per Share which has become mandatory w.e.f. 1.4.2001 in respect of
enterprises whose equity shares or potential equity shares are listed on a recognized
stock exchange in India.
The Standard makes a distinction between basic and diluted earning per share.
The enterprise has to give both types of earnings as per the standard.
Basic Earnings Per Share (BEPS). The basic earnings per share are computed
as follows :
Net Profit (or Loss) for the Period Attributable to Equity Shareholders
Weighted Average Number of Equity Shares Outstanding during the year
The net profit for the above purpose means profit after deducting preference
dividend and tax, excluding dividend tax on equity shares. The weighted average
number of equity shares are the equility shares outstanding at the beginning of the
period adjusted by the number of equity shares bought back or issued in the period
multiplied by the time weighting factor.
Illustration 6.7. From the following details, compute the basic earnings per
share:
Net profit for the year ending 31.12.2002 after tax and preference dividendRs 21,000
Equity as on 1.1.2002 1,800
Issued Equity Shares for Cash on 31.5.2002 600
Bought back Equity Shares on 1.11.2002 300
Solution :
Weighted Average Number of
Equity Shares Outstanding = (1,800 12/12 + 600 7/12 300 2/12)
= 2,100 shares
Net Profit for the Period

Attributable to Equity Shareholders
Basic Earnings Per Share =
Weighted Average No. of Equity Shares
Outstanding during the Year
21,000
= = Rs 10 per share
2,100
Diluted Earnings Per Share (DEPS). Diluted earnings per share are calculated
when there are potential equity shares in the capital structures of the enterprise. A
potential equity share is a financial instrument or other contract (e.g. Convertible
Debentures, Convertible Preference Shares, Option Warrants etc.) that entitles or may
entitle its holder to equity shares. The diluted earnings per share are calculated as follows:
Adjusted Net Profit (or Loss) for the Period Attributable to Equity Shareholders
Adjusted Weighted Average Number of Shares

Financial Statements: Illustration 6.8. From the following details, calculate:
(a) Basic Earnings per Share; and
(b) Diluted Earnings per Share.
Net Profit for the year ending 31.12.2002 after Preference Dividend & Tax Rs
NOTES 1,00,000
No. of Equity Shares as on 1.1.2002 50,000
No. of 12% Convertible Debentures of Rs 100/- each 1,00,000
Each debentrue is convertible into 10 equity shares. The tax rate applicable to the company
is 30%.
Solution :
Net Profit Available for Equity Shareholders
(a) Basic Earning per Share
No. of Equity Shares Outstanding
1,00,000

5,000
= Rs 20 per share
(b) Diluted Earnings per Share = Adjusted Net Profit for the Current Year
Net Profit after Interest Tax
and Preference Dividend = Rs 1,00,000
Add: Interest Expense after Tax effect
(Rs 1,20,000 Rs. 36,000) = Rs 84,00
Rs 1,84,000
No. of Equity shares Resulting from
conversion of Debentures = 10,000
Total number of Equity Shares
after conversion of Debentures into Shares = 60,000
Adjusted Net Profit for the Period

for Equity Shareholders
Diluted Earning per Share
Adjusted Weighted Average
no. of Shares
Rs.1,84,000
= Rs 3.06 per share
60,000
3. Price Earning Ratio (PER). This ratio indicates the number of times the
earning per share is covered by its market price. This is calculated according to
the following formula:
Market Price Per Equity Share

Earning Per Share
For example, the market price of a share is Rs 30 and earning per share
is Rs 5, the price earning ratio would be 6 (i.e., 30 5). It means the market
value of every one rupee of earning is six times or Rs 6. The ratio is useful in
financial forecasting. It also help in knowing whether the shares of a company
are under or overvalued. For example, if the earning per share of AB Limited is
Rs 20, its market price Rs 140 and earning ratio of similar companies is 8, it means
that the market value of a share of AB Limited should be Rs 160 (i.e., 8 20).
The share of AB Limited is, therefore, undervalued in the market by Rs 20. In
case the price earning ratio of similar companies is only 6, the value of share of
AB Limited should have been Rs 120 (6 20), thus the share is overvalued by
Rs 20.
Significance. Price-earning ratio helps the investor in deciding whether to buy Financial Statements:
or not to buy the shares of a company at a particular market price.
4. Gross Profit Ratio. This ratio expresses relationship between gross profit
and net-sales. Its formula is:
Gross Profit NOTES
100
Net Sales
Illustration 6.9. Calculate the Gross Profit Ratio from the following figures:
Sales Rs 1,00,000 Purchases Rs 60,000
Sales Returns 10,000 Purchases Returns 15,000
Opening Stock 20,000 Closing Stock 5,000
Solution:
Gross Profit
Gross Profit Ratio = 100
Net Sales
Net Sales Cost of goods sold
= 100
Net Sales
Rs 90,000 Rs 60,000
= 100
Rs 90,000
Rs 30,000 1
= 100 = 33 %
Rs 90,000 3
Significance. This ratio indicates the degree to which the selling price of goods
per unit may decline without resulting in losses from operations to the firm. It also
helps in ascertaining whether the average percentage of mark up on the goods
is maintained.
There is no norm for judging the Gross Profit Ratio, therefore, the evaluation
of the business on its basis is a matter of judgement. However, the gross profits
should be adequate to cover operating expenses and to provide for fixed charges,
dividends and building up of reserves.
5. Net Profit Ratio. This ratio indicates net margin earned on a sale of Rs
100. It is calculated as follows:
Net Operating Profit

100
Net Sales
Net operating profit is arrived at by deducting operating expenses from Gross
Profit.
Illustration 6.10. Calculate Net Profit Ratio from the following data:
Sales less Returns Rs 1,00,000 Selling Expenses Rs 10,000
Gross Profit 40,000 Income from Investments 5,000
Administration Expenses 10,000 Loss on account of fire 3,000
Solution:
Net Profit Ratio = 100
Net Sales
20,000
= 100 = 20 per cent
1,00,000
Significance. This ratio helps in determining the efficiency with which affairs
of the business are being managed. An increase in the ratio over the previous period
indicates improvement in the operational efficiency of the business provided the gross
Financial Statements: profit ratio is constant. The ratio is thus an effective measure to check the profitability
Analysis and Interpretation of a business.
An investor has to judge the adequacy or otherwise of this ratio by taking
into account the cost of capital, the return in the industry as a whole and market
conditions such as boom or depression period. No norms can be laid down. However,
NOTES constant increase in the above ratio year after year is a definite indication of improving
conditions of the business.
6. Operating Ratio. This ratio is a complementary of net profit ratio. In case
the net profit ratio is 20 per cent, it means that the operating ratio is 80 per cent.
It is calculated as follows:
Operating Costs
100
Net Sales
Operating costs include the cost of direct materials, direct labour and other
overheads, viz., factory, office or selling. Financial charges such as interest, provision
for taxation, etc., are generally excluded from operating costs.
For example, in the Illustration 6.7 given for the net profit ratio above, when
the net profit ratio is 20 per cent, the operating ratio will be 80 per cent. The
ratio can be calculated regarding each element of operating cost to sales, viz.
Direct Material Cost
(i) Direct Material Cost to Sales = 100
Net Sales
Direct Labour Cost

(ii) Direct Labour Cost to Sales = 100
Net Sales
Factory Overheads
(iii) Factory Overhead to Sales = 100
Net Sales
Similarly, percentage of other operating costs such a administration and selling
costs to sales can be computed.
Significance. This ratio is the test of the operational efficiency with which
the business is being carried. The operating ratio should be low enough to leave
a portion of sales to give a fair return to the investors.
A comparison of the operating ratio will indicate whether the cost component
is high or low in the figure of sales. In case the comparison shows that there
is increase in this ratio, the reason for such increase should be found out and
management be advised to check the increased.
7. Fixed Charges Cover. The ratio is very important from the lenders point
of view. It indicates whether the business would earn sufficient profits to pay periodically
the interest charges. The higher the number, the more secure the lender is in respect
of his periodical interest income. It is calculated as follows:
Income before Interest and Tax
=
Interest Charges
This ratio is also called as Debt Service Ratio.
The standard for this ratio for an industrial company is that interest charges
should be covered six to seven times.
Illustration 6.11. The operating profit of A Ltd. after charging interest on
debentures and tax is a sum of Rs 10,000. The amount of interest charged is Rs
2,000 and the provision for tax has been made of Rs 4,000.
Calculate the interest charges cover ratio.
Solution: Financial Statements:
Net Profit before Interest and Tax Analysis and Interpretation
Interest Charges Cover =
Interest Charges
Rs 16,000
= = 8 times NOTES
Rs 2,000
In case it is desired to compute the fixed dividend cover it can be computed
on the following basis:
Net Profit after Interest and Tax
Fixed Dividend Cover =
Preference Dividend
In the above illustration if the amount of Preference Dividend payable is a
sum of Rs 1,000, the fixed dividend cover will be computed as follows:
Rs 10,000
= = 10 times
Rs 1,000
8. Debt Service Coverage Ratio. The interest coverage ratio, as explained
above, does not tell us anything about the ability of a company to make payment
of principal amount also on time. For this purpose debt service coverage ratio is
calculated as follows:
Net Profit before Interest and Tax
Debt Service Coverage Ratio=
Principal Payment Instalment
Interest +
I-tax Rate
The principle payment instalment is adjusted for tax effects since such payment
is not deductible from net profit for tax purposes.
Illustration 6.12. Net profit before interest and tax Rs 50,000. 10% Debentures
(payable in 10 year in equal instalments) Rs 1,00,000.
Tax Rate 50%
Calculate the Debt Service Coverage Ratio.
Solution:
Net Profit before Interest and Tax
Debt Service Coverage Ratio =
Principal Payment Instalment
Interest +
I-tax Rate
The ratio comes to 1.67. It means net profit before interest and tax covers
adequately both interest and principal repayment instalment. Some accountants prefer
to compute the Debt Service Coverage Ratio as under:
Cash Profit available for Debts Service

Interest + Principal Payment Instalment
Cash Profit available for debt service is computed by adding to Net Profit
items like depreciation, interest on debt and amortisation of items like goodwill,
preliminary expenses, etc.
However, the former seems to be a better method since by giving the tax
effect, it puts the two items interest and principal payment instalment on the same
footing.
The higher the ratio, better it is.
9. Payout Ratio. This ratio indicates what proportion of earning per share
has been used for paying dividend. The ratio can be calculated as follows:
Dividend per Equity Share

Earning per Equity Share Self-Instructional Material 183
Financial Statements: A complementary of this ratio is Retained Earning Ratio. It is calculated as
follows:
Retained Earning per Equity Share
=
Earning per Equity Share
NOTES or
Retained Earnings
= 100
Total Earning
Illustration 6.13. Compute the Payout Ratio and the Retained Earning Ratio
from the following data:
Net Profit Rs 10,000 No. of Equity Shares 3,000
Provision for Tax 5,000 Dividend per Equity ShareRe 0.40
Preference Dividend 2,000
Solution:
Dividend per Equity Share
Payout Ratio = 100
Earning per Equity Share
Re 0.40
= 100 = 40 per cent
Re 1
Retained Earnings
Retained Earning Ratio = 100
Total Earning
Rs 1,8000
= 100 = 60 per cent
Rs 3,000
Retained Earning per share
= 100
Total Earning per share
Re .60
= 100 = 60 per cent
Re 1
Significance. The payout ratio and the retained earnings ratio are indicators
of the amount of earnings that have been ploughed back in the business. The lower
the payout ratio, the higher will be the amount of earnings ploughed back in the
business and vice versa. Similarly, the lower the retained earnings ratio, the lower
will be the amount of earnings ploughed back into the business and vice versa.
A lower payout ratio or a higher retained earnings ratio means a stronger financial
position of the company.
10. Dividend Yield Ratio. This ratio is particularly useful for those investors
who are interested only in dividend income. The ratio is calculated by comparing
the rate of dividend per share with market value. Its formula can be put as follows:
Dividend per share

Market Price per share
For example, if a company declares dividend at 20 per cent on its shares,
each having a paid-up value of Rs 8 and market price of Rs 25, the dividend yield
ratio will be calculated as follows:
20
Dividend per Share = 8 = Rs 1.60
100
Dividend per Share 1.6 Financial Statements:
Dividend Yield Ratio = 100 = 100 = 6.4% Analysis and Interpretation
Market Price per Share 25
Significance. The ratio helps an intending investor in knowing the effective
return he is going to get on the proposed investment. For example, in the above
case, though the company is paying a dividend of 20 per cent on its shares, a NOTES
person who purchases the shares of the company from the market will get only
an effective return of 6.4 per cent. Therefore, he can decide whether he should
opt for this investment or not.
6.8 TURNOVER RATIOS

The turnover ratios or activity ratios indicate the efficiency with which the capital
employed is rotated in the business. The overall profitability of the business depends
on two factors: (i) the rate of return of capital employed; and (ii) the turnover,
i.e., the speed at which the capital employed in the business rotates. Higher the
rate of rotation, the greater will be the profitability. Thus, overall profitability ratio
can be classified into:
1. Net Profit Ratio
2. Turnover Ratio
As already explained the Net Profit Ratio is calculated as follows:
= 100
Sales
Turnover ratio is calculated as follows:
Sales
=
Capital employed
Turnover ratio indicates the number of times the capital has been rotated in
the process of doing business.
When these two ratios are put together, we get the overall profitability ratio.
Overall profitability ratio = Net Profit Ratio Turnover Ratio
Net Profit Sales
= 100
Sales Capital employed
Net Profit
= 100
Capital employed
Illustration 6.14. Determine which company is more profitable.
A Ltd. B Ltd.
Net Profit Ratio 5 per cent 8 per cent
Turnover Ratio 6 times 3 times
Solution:
In the above case if only net profit ratio is seen, Company B seems to be
more profitable. But actually Company A is more profitable, because it has a higher
turnover ratio which gives it a higher return on capital employed, i.e., 30 per cent
in comparison to 24 per cent in case of Company B.
In order to find out which part of capital is efficiently employed and which
part not, different turnover ratios are calculated. These ratios are as follows:
1. Fixed Assets Turnover Ratio. This ratio indicates the extent to which
the investments in fixed assets contributed towards sales. If compared with a previous

Financial Statements: period, it indicates whether the investment in fixed assets has been judicious or
not. The ratio is calculated as follows:
Net Sales

Fixed Assets (net)
NOTES
Illustration 6.15. The following details have been given to you for Messrs
Reckless Ltd. for two years. You are required to find out the Fixed Assets Turnover
Ratio and comment on it.
1997 1998
Fixed Assets at written down valueRs 1,50,000 Rs 3,00,000
Sales less Returns 6,00,000 8,00,000
Solution:
Sales
Fixed Assets Turnover Ratio =
Fixed Assets
1997 1998
= 6,00,000 1,50,000 = 4 times 8,00,000 3,00,000 = 2.67 times
There has been a decline in the Fixed Assets Turnover Ratio though, absolute
figures of sales have gone up. It means, increase in the investment in Fixed Assets
has not brought about commensurate gain. However, the results for next two or
three years must also be seen before commenting on judiciousness or otherwise
of increase in investments in the fixed assets.
The fixed assets turnover ratio can further be divided into turnover of each
item of fixed assets to find out the extent each fixed asset has been properly used.
For example:
Net Sales
Plant and Machinery to Turnover =
Plant and Machinery (Net)
Net Sales
Land Buildings to Turnover
Land and Buildings (Net)
Working Capital Turnover Ratio. This ratio indicates whether or not working
capital has been effectively utilised in making sales. The ratio is calculated as follows:
Net Sales

Working Capital
Working capital turnover ratio may take different forms for different purposes.
Some of them are being explained below:
(i) Debtors Turnover Ratio (Debtors Velocity). Debtors constitute an important
constituent of current assets and therefore the quality of debtors to a great extent
determines a firms liquidity. Two ratios are used by financial analysts to judge
the liquidity of a firm. They are (i) Debtors turnover ratio, and (ii) Debt collection
period ratio.
The debtors turnover ratio is calculated as under:
Credit Sales

Average Accounts Receivable
The term Accounts Receivable includes Trade Debtors and Bills Receivable.
Illustration 6.16. Calculate the Debtors Turnover Ratio from the following
figures:

Total Sales for the year 1998 Rs 1,00,000 Financial Statements:
Cash Sales for the year 1998 20,000
Debtors as on 1 January, 1998 10,000
Debtors as on 31 December, 1998 15,000
NOTES
Bills Receivable as on 1 January, 1998 7,500
Bills Receivable as on 31 December, 1998 12,500
Credit Sales Rs 80,000
= = = 3.56 times
Average Accounts Receivable Rs 22,500*
*
1/2 of (Rs 17,500 + Rs 27,500).
In case details regarding opening and closing receivables and credit sales are
not available the ratio may be calculated as follows:
Total Sales

Accounts Receivable
Significance. Sales to Accounts Receivable Ratio indicates the efficiency of
the staff entrusted with collection of book debts. The higher the ratio, the better
it is, since it would indicate that debts are being collected more promptly. For measuring
the efficiency, it is necessary to set up a standard figure; a ratio lower that the
standard will indicate inefficiency.
The ratio helps in Cash Budgeting since the flow of cash from customers Check Your Progress
can be worked out on the basis of sales.
2. The current ratio of a
(ii) Debt Collection Period Ratio. The ratio indicates the extent to which the company is 2 : 1. Which of
debts have been collected in time. It gives the average debt collection period. The the following suggestions
ratio is very helpful to the lenders because it explains to them whether their borrowers would improve the ratio,
which would reduce it and
are collecting money within a reasonable time. An increase in the period will result
which would not change it?
in greater blockage of funds in debtors. The ratio may be calculated by any of
(a) To pay a current liability.
the following methods:
(b) To sell a motor car for
Months (or days) in a year cash at a slight loss.
(a) (c) To borrow money on an
Creditors' Turnover interest-bearin g
promissory note.
Average Accounts Receivable Months (or days) in a year (d) To purchase stocks for
(b)
Credit Sales for the year cash.
(e) To give an interest-bearing
Accounts Receivable promissory note to a
(c)
Average Monthly or Daily Credit Sales creditor to whom money
was owed on a current
Illustration 6.17. account.
Credit Sales for the year Rs 12,000 Bills Receivable Rs 1,000 3. Assuming the current ratio is
2, state in each of the
Debtors 1,000 following cases whether the
ratio will improve or decline
Calculate the Debtors' Turnover Ratio and Debt Collection Period.
or will have no change.
Solution: (a) Payment of a current
Credit Sales 12,000 liability.
Debtors Turnover Ratio = = = 6 times.
Accounts Receivable 2,000 (b) Purchase of fixed assets.
(c) Cash collected from
Debt Collection Period (or Average Age of Receivables) customers.
Months in a year 12 (d) Bills receivable
= = = 2 months dishonoured.
Debtors Turnover 6 (e) Issue of new shares.

Financial Statements: Or
Analysis and Interpretation Accounts Receivable Months in a year 2,000 12
= = = 2 months
Credit Sales in the year 12,000
Or
NOTES Accounts Receivable 2,000
= = = 2 months
Monthly Credit Sales 1,000
In fact, the two ratios are interrelated. Debtors turnover can be obtained by
dividing the months (or days) in a year by the average collection period (e.g., 12/
2 = 6). Similarly, where the number of months (or days) in a year are divided
by the debtors turnover, average debt collection period is obtained (i.e., 12/6 = 2
months).
Significance. Debtors collection period measures the quality of debtors since
it measures the rapidity or slowness with which money is collected from them.
A shorter collection period implies prompt payment by debtors. It reduces the chances
of bad debts. A longer collection period implies too liberal and inefficient credit
collection performance. However, in order to measure a firms credit and collection
efficiency, its average collection period should be compared with the average of
the industry. It should be neither too liberal nor too restrictive. A restrictive policy
will result in lower sales which will reduce profits.
It is difficult to provide a standard collection period of debtors. It depends
upon the nature of the industry, seasonal character of the business and credit policies
of the firm. In general, the amount of Receivables should not exceed 34 months
credit sales.
(iii) Creditors Turnover Ratio (Creditors Velocity). It is similar to Debtors
Turnover Ratio. It indicates the speed with which the payments for credit purchases
are made to the creditors. The ratio can be computed as follows:
Credit Purchases

Average Accounts Payable
The term Accounts Payable includes Trade Creditors and Bills Payable.
In case the details regarding credit purchases, opening and closing accounts
payable have not been given, the ratio may be calculated as follows:
Total Purchases

Accounts Payable
(iv) Debt Payment Period Enjoyed Ratio (Average Age of Payables). The
ratio gives the average credit period enjoyed from the creditors. It can be computed
by any one of the following methods:
Months (or days) in a year
(a)
Creditors Turnover
Average Accounts Payable Months (or days) in a year
(b)
Creditors Turnover
Average Accounts Payable
(c)
Average Monthly (or daily) Credit Purchases
Illustration 6.18. From the following figures, calculate the Creditors Turnover
Ratio and the Average Age of Accounts Payable:
Credit Purchases during 1998 Rs 1,00,000 Bills Payable on 1 Jan., 1998 Rs 4,000
Creditors on 1 Jan., 1998 20,000 Bills Payable on 31 Dec., 1998 6,000
188 Self-Instructional Material Creditors on 31 Dec., 1998 10,000
Credit Purchase Rs 1,00,000
Creditors Turnover Ratio = = = 5 times
Average Accounts Payable Rs 20,000
Months in a year 12 NOTES
Average Age of Accounts Payable = = = 2.4 months
(or credit period enjoyed) Creditor's Turnover 5
Or
Average Accounts Payable Months in a year 20,000 12
= = 2.4 months.
Credit Purchases in the year 1,00,000
Or
Average Accounts Payable 20,000
= = 2.4 months.
Average Monthly Credit Purchases 8,333.33
Significance. Both the creditors turnover ratio and the debt payment period
enjoyed ratio indicate about the promptness or otherwise in making payment of
credit purchases. A higher creditors turnover ratio or a lower credit period enjoyed
ratio signifies that the creditors are being paid promptly, thus enhancing the credit
worthiness of the company. However, a very favourable ratio to this effect also
shows that business is not taking full advantage of credit facilities which can be
allowed by the creditors.
Stock Turnover Ratio. This ratio indicates whether investment in inventory
is efficiently used or not. It, therefore, explains whether investment in inventories
is within proper limits or not. The ratio is calculated as follows:
Cost of Goods Sold during the year

Average Inventory
Average inventory is calculated by taking stock levels of raw materials, work-
in-process, finished goods at the end of each month, adding them up and dividing
by twelve.
Inventory ratio can be calculated regarding each constituent of inventory. It
may thus be calculated regarding raw materials, work-in-progress and finished goods:
Cost of Goods Sold
(a )
Average Stock of Finished Goods
Material Consumed
(b)
Average Stock of Raw Materials
Cost of Completed Work
(c)
Average Work-in-process
Themethod discussed above is as a matter of fact the best basis for computing
the Stock Turnover Ratio. However, in the absence of complete information, the
Inventory Turnover Ratio may also be computed on the following basis:
Net Sales

Average Inventory at Selling Price
The average inventory may also be calculated on the basis of the average
of inventory at the beginning and at the end of the accounting period.
Financial Statements: Inventory at the beginning of the accounting period +
Inventory at the end of the accounting period
Average Inventory =
2
NOTES Illustration 6.19. Following is the Trading Account of Skylarks Ltd. Calculate
the Stock Turnover Ratio:
Dr. TRADING ACCOUNT Cr.
To Opening Stock 40,000 By Sales 2,00,000
To Purchases 1,00,000 By Closing Stock 20,000
To Carriage 10,000
To Gross Profit 70,000
2,20,000 2,20,000
Solution:
Cost of Sales Rs 1,30,000
Stock Turnover Ratio = = = 4.33 times.
Average Stock 30,000
Significance of the ratio. As already stated, the inventory turnover ratio signifies
the liquidity of the inventory. A high inventory turnover ratio indicates brisk sales.
The ratio is, therefore, a measure to discover the possible trouble in the form of
overstocking or overvaluation. The stock position is known as the graveyard of
the balance sheet. If the sales are quick such a position would not arise unless
the stocks consist of unsaleable items. A low inventory turnover ratio results in
blocking of funds in inventory which may ultimately result in heavy losses due
to inventory becoming obsolete or deteriorating in quality.
6.9 FINANCIAL RATIOS

Financial ratios indicate the financial position of the company. A company is deemed
to be financially sound if it is in a position to carry on its business smoothly and
meet all its obligationsboth long-term as well as short-term without strain. Thus,
its financial position has to be judged from two angleslong-term as well as short-
term. It is a sound principle of finance that long-term requirements of funds should
be met out of long-term funds and short-term requirements should be met out of
short-term funds. For example, if fixed assets are purchased out of funds provided
by bank overdraft, the company will come to grief because such assets cannot
be sold away when payment will be demanded by the bank. We are giving below
some of the important ratios which are calculated in order to judge the financial
position of the company.
1. Fixed Assets Ratio. This ratio is expressed as follows:
Fixed Assets

Long-term Funds
The ratio should not be more than 1. If it is less than 1, it shows that a
part of the working capital has been financed through long-term funds. This is
desirable to some extent because a part of working capital termed as core working
capital is more or less of a fixed nature. The ideal ratio is 0.67.
Fixed assets include net fixed assets (i.e., original costdepreciation to date)
and trade investments including shares in subsidiaries. Long-term funds include
share capital, reserves and long-term loans.
Illustration 6.20. From the following compute the Fixed Assets Ratio: Financial Statements:
Share Capital 1,00,000 Furniture 25,000
Reserves 50,000 Trade Debtors 50,000
12 per cent Debentures 1,00,000 Cash Balance 30,000
NOTES
Trade Creditors 50,000 Bills Payable 10,000
Plant and Machinery 1,00,000 Stock 40,000
Land and Buildings 1,00,000
Solution:
Fixed Assets 2,25,000
Fixed Assets Ratio = = = 0.9
Long-term Funds 2,50,000
2. Current Ratio. This ratio is an indicator of the firms commitment to meet
its short-term liabilities. It is expressed as follows:
Current Assets

Current Liabilities
Current assets include cash and other assets convertible or meant to be converted
into cash during the operating cycle of the business (which is of not more than
a year). Current liabilities mean liabilities payable within a years time either out
of existing current assets or by creation of new current liabilities. A list of items
included in current assets and current liabilities has already been given in the pro
forma analysis balance sheet in the preceding pages.
Book debts outstanding for more than six months and loose tools should not
be included in current assets. Prepaid expenses should be taken into current assets.
A general rule of thumb for the current ratio is 2:1.
Illustration 6.21. From the following compute the Current Ratio:
Sundry Debtors 40,000 Sundry Creditors 20,000
Prepaid expenses 20,000 Debentures 1,00,000
Short-term investments 10,000 Inventories 20,000
Loose Tools 5,000 Outstanding Expenses 20,000
Bills Payable 10,000
Solution:
Current Assets Rs 90,000
Current Ratio = = = 1.8
Current Liabilities 50,000
An ideal current ratio is 2. The ratio of 2 is considered as a safe margin
of solvency due to the fact that if the current assets are reduced to half, i.e.,
1 instead of 2, then too, the creditors will be able to get their payments in full.
However, a business having seasonal trading activity may show a lower current
ratio at certain period in the year. A very high current ratio is also not desirable
since it means less efficient use of funds. This is because a high current ratio
means excessive dependence on long-term sources of raising funds. Long-term liabilities
are costlier than current liabilities and therefore, this will result in considerably lowering
down the profitability of the concern.
It is to be noted that the mere fact that current ratio is quite high does not
means that the company will be in a position to meet adequately its short-term
liabilities. In fact the current ratio should be seen in relation to the components
of the current assets and their liquidity. If a large portion of the current assets
comprise obsolete stocks or debtors outstanding for a long time, the company may
fail if the current ratio is higher than 2.
Financial Statements: The Current Ratio can also be manipulated very easily. This may be done
either by postponing certain pressing payments or postponing purchase of inventories
or making payment of certain current liabilities. Consider the following
examples:
NOTES Example 1. Rs
Current Assets: Sundry Debtors 40,000
Inventories 60,000
Cash in Hand 1,00,000
Current Liabilities: Sundry Creditors 80,000
2,00,000
Current Ratio = = 3.
1,00,000
In case the creditors are paid to the extent of Rs 50,000 out of cash in hand,
the current ratio will be as follows:
1,50,000
Current Ratio = = 3.
50,000
Example 2. A business has current assets of Rs 30,000 including stock of
goods of Rs 5,000. Its current liabilities are of Rs 15,000. The current ratio is
2. However, if the business should have maintained a stock of Rs 15,000, the current
ratio would have been as follows:
30,000 10,000 40,000
1.6
15,000 10,000 * 25,000
*Presuming that the goods are purchased on credit.
Significance. The current ratio is an index of the concerns financial stability
since it shows the extent of the working capital which is the amount by which
the current assets exceed the current liabilities. As stated earlier a higher current
ratio would indicate inadequate employment of funds while a poor current ratio is
a danger signal to the management. It shows that the business is trading beyond
its resources.
3. Liquidity Ratio. This ratio is also termed as acid test ratio or quick
ratio. This ratio is ascertained by comparing the liquid assets (i.e., assets which
are immediately convertible into cash without much loss) to current liabilities Prepaid
expenses and stock are not taken as liquid assets. The ratio may be expressed
as under:
Liquid Assets

Current Liabilities
On the basis of figures given in the Illustration 1.15 the Liquidity Ratio will
be computed as under:
Liquid Assets Rs 90,000 Rs 40,000 Rs 50,000
= = = = 1.
Current Liabilities Rs 50,000 Rs 50,000
Some accountants prefer the term Liquid Liabilities for Current Liabilities for
the purpose of ascertaining this ratio. Liquid liabilities mean liabilities which are payable
within a short period. The bank overdraft (if it becomes a permanent mode of financing)
and cash credit facilities will be excluded from current liabilities in such a case:
Liquid Assets

Liquid Liabilities
The ratio is also an indicator of short-term solvency of the company. Financial Statements:
A comparison of the current ratio to quick ratio shall indicate the inventory
hold-ups. For example, if two units have the same current ratio but different liquidity
ratios, it indicates over-stocking by the concern having low liquidity ratio as compared
to the concern which has a higher liquidity ratio. NOTES
A general rule of thumb for liquidity ratio is 1:1.
4. Debt-equity Ratio. The debt-equity ratio is determined to ascertain the
soundness of the long-term financial policies of the company. It is also known as
External-internal equity ratio. It may be calculated as follows:
External equities
Debt-equity Ratio =
Internal equities
The term external equities refers to total outside liabilities and the term internal
equities refers to shareholders funds or the tangible net worth (as used in the
proforma balance sheet given in the preceding pages). In case the ratio is 1 (i.e.,
outsiders funds are equal to shareholders funds), it is considered to be quite satisfactory.
Total Long-term debt
(i) Debt-equity Ratio =
Total Long-term funds
Shareholders funds
(ii) Debt-equity Ratio =
Total Long-term funds
Total Long-term debt
(iii) Debt-equity Ratio =
Shareholders funds
Method (iii) is most popular.
Ratios (i) and (ii) give the proportion of long-term debt/shareholders funds
in total long-term funds (including borrowed as well as owned funds). While Ratio
(iii) indicates the proportion between shareholders funds (i.e., tangible net worth),
and the total long-term borrowed funds.
Ratios (i) and (ii) may be taken as ideal if they are 0.5 each while the ratio
(iii) may be taken as ideal if it is 1. In other words, the investor may take debt-
equity ratio as quite satisfactory if shareholders funds are equal to borrowed funds.
However, a lower ratio, say 2/3rds, borrowed funds and 1/3rd owned funds may
also not be considered as unsatisfactory if the business needs heavy investment
in fixed assets and has an assured return on its investment, e.g., in case of public
utility concerns.
It is to be noted that preference shares redeemable within a period of 12
years from the date of their issue should be taken as a part of debt.
Illustration 6.22. From the following figures calculate the Debt-Equity Ratio:
Preference Share capital 1,00,000 Unsecured Loans 50,000
Equity Share Capital 2,00,000 Creditors 40,000
Capital Reserves 50,000 Bills Payable 20,000
Profit and Loss A/c 50,000 Provision for Taxes 10,000
12 per cent Mortgage Debenture 1,00,000 Provision for Dividends 20,000
Solution:
The debt-equity ratio may be calculated according to any of the following
methods depending on the purpose for which the information is required.
External Equities 2, 40,000
(i) Debt-equity Ratio = 0.6
Internal Equities 4,00,000
Total Long-term Debt * 1,50,000
(ii) Debt-equity Ratio = 0.27
Total Long-term Liabilities 5,50,000
Shareholders Funds 4,00,000
(iii) Debt-equity Ratio = 0.73
NOTES Total Long-term Funds 5,50,000
Total Long-term Debt 1,50,000
(iv) Debt-equity Ratio = 0.73
Shareholders Fund 4, 40,000
* Unsecured loan has been taken as a long-term loan.
Significance. The ratio indicates the proportion of owners stake in the busi-
ness. Excessive liabilities tend to cause insolvency. The ratio indicates the extent
to which the firm depends upon outsiders for its existence. The ratio provides a
margin of safety to the creditors. It tells the owners the extent to which they can
gain the benefits of maintaining control with a limited investment.
5. Proprietary Ratio. It is a variant of debt-equity ratio. It establishes relationship
between the proprietors or shareholders funds and the total tangible assets. It may
be expressed as under:
Shareholders Funds

Total Tangible Assets
Illustration 6.23. From the following calculate the proprietary ratio:
Preference Share Capital 1,00,000 Fixed assets 2,00,000
Equity Share Capital 2,00,000 Current assets 1,00,000
Reserves and Surplus 50,000 Goodwill 50,000
Debentures 1,00,000 Investments 1,50,000
Creditors 50,000
5,00,000 5,00,000
Solution:
Shareholders Funds Rs 3,00,000
Proprietary Ratio = = = 0.67 or 67 per cent
Total Tangible Assets Rs 4,50,000
Significance. This ratio focuses the attention on the general financial strength
of the business enterprise. The ratio is of particular importance to the creditors
who can find out the proportion of shareholders funds in the total assets employed
in the business. A high proprietary ratio will indicate a relatively little danger to
the creditors, etc., in the event of forced reorganisation or winding up of the company.
A low proprietary ratio indicates greater risk to the creditors since in the event
of losses a part of their money may be lost besides loss to the proprietors of the
business. The higher the ratio, the better it is. A ratio below 50 per cent may
be alarming for the creditors since they may have to lose heavily in the event of
companys liquidation on account of heavy losses.
6.10 ADVANTAGES OF RATIO ANALYSIS

Following are some of the advantages of ratio analysis:
1. Simplifies Financial Statements. Ratio analysis simplifies the comprehension
of financial statements. Ratios tell the whole story of changes in the financial condition
of the business.
2. Facilitates Inter-firm Comparison. Ratio analysis provides data for inter- Financial Statements:
firm comparison. Ratios highlight the factors associated with successful and
unsuccessful firms. They also reveal strong firms and weak firms, over-valued and
undervalued firms.
3. Makes Intra-firm Comparison Possible. Ratio analysis also makes possible NOTES
comparison of the performance of the different divisions of the firm. The ratios
are helpful in deciding about their efficiency or otherwise in the past and likely
performance in the future.
4. Helps in Planning. Ratio analysis helps in planning and forecasting. Over
a period of time a firm or industry develops certain norms that may indicate future
success or failure. If relationship changes in firm's data over different time periods,
the ratios may provide clues on trends and future problems.
Thus, ratios can assist management in its basic functions of forecasting, planning,
coordination, control and communication.1
6.11 LIMITATIONS OF ACCOUNTING RATIOS

Accounting ratios are subject to certain limitations. They are given below:
1. Comparative study required. Ratios are useful in judging the efficiency
of the business only when they are compared with the past results of the business
or with the results of a similar business. However, such a comparison only provides
a glimpse of the past performance and forecasts for future may not prove correct
since several other factors like market conditions, management policies, etc., may
affect the future operations.
2. Based only on financial statements. Ratios are based only on the information
which has been recorded in the financial statements. As indicated in the preceding
pages financial statements suffer from a number of limitations, the ratios derived
therefrom, therefore, are also subject to those limitations. For example, non-financial
charges, though important for the business, are not revealed by the financial statements.
If the management of the company changes, it may ultimately have adverse effects
on the future profitability of the company but this cannot be judged by a glance
at the financial statements of the company.
Similarly, the management has a choice about the accounting policies. Different
accounting policies may be adopted by the management of different companies
regarding valuation of inventories, depreciation, research and development expenditure
and treatment of deferred revenue expenditure, etc. The comparison of one firm
with another on the basis of ratio analysis without taking into account the fact of
companies having different accounting policies, will be misleading and meaningless.
Moreover, the management of the firm itself may change its accounting policies
from one period to another. It is, therefore, absolutely necessary that financial statements
are themselves subjected to close scrutiny before an analysis is attempted on the
basis of accounting ratios. The financial analyst must carefully examine the financial
statements and make necessary adjustments in the financial statements on the basis
of disclosure made regarding the accounting policies before undertaking a financial
analysis.
The growing realisation among accountants all over the world, that accounting
policies should be standardised, has resulted in the establishment of the International
Accounting Standard Committee, which has issued a number of International Accounting
1
Batty J. Management Accounting (1978), p. 413.
Financial Statements: Standards. In our country, the Institute of Chartered Accountants of India has
established Accounting Standards Board of formulation of requisite accounting
standards. The Accounting Standards Board has already issued twenty-three accounting
Standards, including AS 1: Disclosure of Accounting Policies. The standard has become
NOTES mandatory in respect of accounts for periods commencing on or after 1 April, 1991.
3. Ratios alone are not adequate. Ratios are only indicators, they cannot
be taken as final regarding a good or bad financial position of the business. Other
things also have to be seen. For example, a high current ratio does not necessarily
mean that the concern has a good liquid position in case current assets mostly
comprise outdated stocks. It has been correctly observed, No ratio may be regarded
as good or bad inter se. It may be an indication that a firm is weak or strong
but it must never be taken as proof of either one. Ratios may be linked to rail-
roads. They tell the analysist, stop, look and listen.
4. Window dressing. The term window dressing means manipulation of
accounts in a way so as to conceal vital facts and present the financial statements
in a way to show a better position than what it actually is. On account of such
a situation, the presence of particular ratio may not be a definite indicator of
good or bad management. For example, a high stock turnover ratio is generally
considered to be an indication of operational efficiency of the business. But this
might have been achieved by unwarranted price reductions or failure to maintain
proper stock of goods.
Similarly, the current ratio may be improved just before the Balance Sheet
date by postponing replenishment of inventory. For example, if a company has got
current assets of Rs 4,000 with current liabilities of Rs 2,000, the current ratio
is 2, which is quite satisfactory. In case the company purchases goods of Rs 2,000
on credit, the current assets would go up to Rs 6,000 and current liabilities to Rs
4,000, thus reducing the current ratio to 1.5. The company may, therefore, postpone
Check Your Progress
the purchases for early next year so that its current ratio continues to remain at
4. Which accounting ratio will be 2 on the Balance Sheet date. Similarly, in order to improve the current ratio, the
useful in indicating the
following symptoms?
company may pay off certain pressing current liabilities before the Balance Sheet
(a) Low capacity utilisation.
date. For example, if in the above case the company pays current liabilities of Rs
(b) Falling demand for the 1,000, the current liabilities would stand reduced to Rs 1,000, current assets would
product in the market. stand reduced to Rs 3,000 but the current ratio would go up to 3.
(c) Inability to pay interest. 5. Problem of price level changes. Financial analysis based on accounting
(d) Borrowing for short-term ratios will give misleading results if the effects of changes in price level are not
and investing in long-term
assets. taken into account. For example, two companies set up in different years, having
(e) Large inventory accumu- plant and machinery of different ages, cannot be compared on the basis of traditional
lation in anticipation of accounting statements. This is because the depreciation charged on plant and
price rise in future. machinery in case of an old company would be at a much lower figure as compared
(f) Inefficient collection of to the company which has been set up recently. The financial statements of
debtors.
the companies should, therefore, be adjusted keeping in view the price level changes
(g) Inability to pay dues to
financial institutions. if a meaningful comparison is to made through accounting ratios. The techniques
(h) Return of shareholders of current purchasing power and current cost accounting are quite helpful in this
funds being much higher respect.
than the overall return on
investments. 6. No fixed standards. No fixed standards can be laid down for ideal ratios.
(i) Liquidity crisis. For example, current ratio is generally considered to be ideal if current assets
(j) Increase in average credit are twice the current liabilities. However, in case of those concerns which have
period to maintain sales in adequate arrangements with their bankers for providing funds when they require,
view of falling demand. it may be perfectly ideal if current assets are equal to or slightly more than current
liabilities.
It may, therefore, be concluded that ratio analysis, if done mechanically, is Financial Statements:
not only misleading but also dangerous. It is indeed a double-edged sword which
requires a great deal of understanding and sensitivity of the management process
rather than mechanical financial skill. It has rightly been observed, The ratio analysis
is an aid to management in taking correct decisions, but as a mechanical substitute NOTES
for thinking and judgement, it is worse than useless. The ratios, if discriminately
calculated and wisely interpreted, can be a useful tool of financial analysis.1
6.12 COMPUTATION OF RATIOS

The computation of different accounting ratios and the analysis of the financial
statements on their basis can be very well understood with the help of the following
illustrations:
Illustration 6.24. Following is the Profit and Loss Account and Balance Sheet
of Jai Hind Ltd. Redraft them for the purpose of analysis and calculate the following
ratios:
(i) Gross Profit Ratio; (ii) Overall Profitability Ratio; (iii) Current Ratio; (iv)
Debt-equity Ratio; (v) Stock Turnover Ratio; (vi) Liquidity Ratio.
Opening Stock of Finished Goods 1,00,000 Sales 10,00,000
Opening Stock of Raw Materials 50,000 Closing Stock of Raw Materials 1,50,000
Purchase of Raw Materials 3,00,000 Closing Stock of Finished Goods 1,00,000
Direct Wages 2,00,000 Profit on Sale of Shares 50,000
Manufacturing Expenses 1,00,000
Administration Expenses 50,000
Selling and Distribution Expenses 50,000
Loss on Sale of Plant 55,000
Interest on Debentures 10,000
Net Profit 3,85,000
13,00,000 13,00,000
BALANCE SHEET
Share Capital: Fixed Assets 2,50,000
Equity Share Capital 1,00,000 Stock of Raw Materials 1,50,000
Preference Share Capital 1,00,000 Stock of Finished Goods 1,00,000
Reserves 1,00,000 Sundry Debtors 1,00,000
Debentures 2,00,000 Bank balance 50,000
Sundry Creditors 1,00,000
6,50,000 6,50,000
Solution:
INCOME STATEMENT
Rs
Sales 10,00,000
Less: Cost of Sales:
Raw Materials consumed
(Opening Stock + Purchases Closing Stock) 2,00,000
Direct sages 2,00,000
Manufacturing Expenses 1,00,000
Cost of Production 5,00,000
Add: Opening Stock of Finished Goods 1,00,000
6,00,000
(Contd.)
1
Hunt, Williams and Donaldson, Basic Business Finance (1971), p. 116.
Financial Statements: Rs
Less: Closing Stock of Finished Goods 1,00,000
Cost of goods sold 5,00,000
Gross Profit 5,00,000
Less: Operating Expenses:
NOTES Administration Expenses 50,000
Selling and Distribution Expenses 50,000 1,00,000
Net Operating Profit: 4,00,000
Add: Non-trading Income:
Profit on Sale of Shares 50,000
4,50,000
Less: Non-trading Expenses or Losses:
Loss on sale of Plant 55,000
Income before Interest and Tax 3,95,000
Less: Interest on Debentures 10,000
Net Profit before Tax 3,85,000
BALANCE SHEET (OR POSITION STATEMENT)

Rs
Bank Balance 50,000
Sundry Debtors 1,00,000
Liquid Assets: 1,50,000
Inventories:
Stock of raw materials 1,50,000
Stock of finished goods 1,00,000
Current Assets: 4,00,000
Current Liabilities 1,50,000
Working Capital (Rs 4,00,000 Rs 1,50,000) 2,50,000
Add: Fixed Assets 2,50,000
Capital Employed 5,00,000
Less: Debentures 2,00,000
Shareholders Net Worth 3,00,000
Less: Preference Share Capital 1,00,000
Equity Shareholders Net Worth 2,00,000
Equity Shareholders Net Worth is represented by: Equity Share Capital 1,00,000
Reserves 1,00,000
2,00,000
Ratios:
(i) Gross Profit Ratio:
Gross profit 5,00,000
100 100 50 per cent
Sales 10,00,000
(ii) Overall Profitability Ratio:
Operating profit 4,00,000
100 100 80 per cent
Capital employed 5,00,000
(iii) Current Ratio:
Current Assets 4,00,000
2.67
(iv) Debt-Equity Ratio:
External Equities 3,50,000
1.17
Internal Equities 3,00,000
Or
Total Long = term Debt 2,00,000
= 0.40
Total Long = term Funds 5,00,000
Or Financial Statements:
= 0.67
Total Long-term Funds 3,00,000
(v ) Stock Turnover Ratio: NOTES
(a ) As regards average total inventory
= 2.5
Average inventory* 2,00,000
(* of raw material as well as finished goods).
(b ) As regards average inventory of raw materials:
= 5
Average inventory of finished goods 1,00,000
(c) As regards average inventory of finished goods:
5
Average inventory of finished goods 1,00,000
(vi) Liquidity Ratio:
Liquid Assets 1,50,000
=
Illustration 6.25. The Balance Sheet of Y Ltd. stood as follows as on:
(Rs in lakhs)
Liabilities 31.3.95 31.3.94 Assets 31.3.95 31.3.94
Capital 250 250 Fixed Assets 400 300
Reserves 116 100 Less: Depreciation 140 100
Loans 100 120 260 200
Creditors and Other Investments 40 30
Current Liabilities 129 25 Stock 120 100
Debtors 70 50
Cash/Bank 20 20
Other Current Assets 25 25
Misc. Expenditure 60 70
595 495 595 495
You are given the following information for the year 199495:
Sales 600
PBIT 150
Interest 24
Provision for tax 60
Proposed dividend 50
All the figures given above are rupees in lakhs.
From the above particulars calculate for the year 199495:
(a ) Return on Capital Employed Ratio.
(b ) Stock Turnover Ratio.
(c ) Return on Net Worth Ratio.
(d ) Current Ratio.
(e) Proprietary Ratio.

Financial Statements: Solution:
(i) Return on Capital Employed
PBIT 150
100 i.e., 100 = 37.22%
Average Capital Employed 403
NOTES (ii) Stock Turnover Ratio
Sales 600
i.e., = 5.45 times
Average Stock 110
(iii) Return on Net Worth
PAT 235
100 i.e., = 22.53%
Average Net Worth 129
(iv) Current Ratio
Current Assets 235
= i.e., = 1.82 times
Current Liabilities 129
Proprietary Funds 306
(v) = = 0.57
Total Assets Misc. Expenditure 595 60
Working Notes:
(i) Average capital employed (Rs in lakhs)
31.3.1995 31.3.1994
Total Assets (excluding Misc. expenditure) 535 425

Less: Creditors and Other Current Liabilities 129 25
406 400
Average: 466 + 470 2 = Rs 468 lakhs

(ii) Average Net Worth
Capital 250 250
Reserves 116 100
366 350
Less: Misc. Expenses 60 70
306 280
Average: 306 + 280 2 = Rs 293 lakhs
Proprietary Funds as on 31.3.95 mean Net worth as on that date i.e., Rs 306 lakhs.
(iii) Average Stock (Rs in Lakhs)
(120 + 100)/2 = 110
(iv) Profit after Tax (PAT) (Rs in lakhs)
PBIT 150
Less: Interest 24
126
Less: Tax 60
66
(v) Current Assets as on 31.3.95
(Rs in lakhs)
Stock 120
Debtors 70
Cash/Bank 20
Other Current Assets 25
235
6.12.1 Computation of Items of Financial Statements

Illustration 6.26. With the help of the following ratios regarding Indu Films,
draw the Balance Sheet of the Company for the year 1995:
Current Ratio 2.5
Liquidity Ratio 1.5
Net Working Capital Rs 3,00,000

Stock Turnover Ratio (cost of sales/closing stock) 6 times Financial Statements:
Gross Profit Ratio 20 per cent Analysis and Interpretation
Fixed Assets Turnover Ratio (on cost of sales) 2 times
Debt Collection Period 2 months
Fixed assets to Shareholders Net Worth 0.80
Reserve and Surplus to Capital 0.50
NOTES
Solution:
BALANCE SHEET
as on......
Share Capital 5,00,000 Fixed Assets 6,00,000
Reserve and Surplus 2,50,000 Debtors 2,50,000
Long-term Borrowings Stock 2,00,000
(balancing figure) 1,50,000 Bank 50,000
11,00,000 11,00,000
Working Notes:
If Current Liabilities = 1
Current Assets= 2.5
It means the difference or Working Capital = 1.5
Working Capital is 1.5 = Rs 3,00,000
Therefore, Current Assets = Rs 5,00,000
Current Liabilities = Rs 2,00,000
As Liquidity Ratio = 1.5
And Current Liabilities = Rs 2,00,000
Therefore, the Liquid Assets
(bank and debtors) (2,00,000 1.5) = Rs 3,00,000
Stock (5,00,000 3,00,000, i.e.,
current assets liquid assets) = Rs 2,00,000
Cost of Sales (as stock turnover ratio is 6) = Rs 12,00,000
Sales (as G.P. ratio is 20 per cent,
20
12,00,000 12,00,000 = Rs 15,00,000
80
Fixed Assets are Rs 12,00,000/2 since fixed assets
turnover ratio is 2 = Rs 6,00,000
Debtors are Rs 15,00,000/6 since debt collection
period is 2 months = Rs 2,50,000
6,00,00 1
Shareholders Net Worth = Rs 7,50,000
0.80
Out of Shareholders' Net Worth Reserves and Surplus = Rs 2,50,000
Therefore, share capital = Rs 5,00,000
Illustration 6.27. The following extracts of financial information relate to Curious Ltd.:
BALANCE SHEET
as on 31st December (Rs in lakhs)
Particulars 1995 1994
Share Capital 10 10
Reserve and Surplus 30 10
Loan Fund 60 70
100 90
Fixed Assets (Net) 30 30
Current Assets:
Stocks 30 20
Debtors 30 30
Cash and Bank balances 10 20
(Contd .)
Financial Statements: Other Current Assets 30 10
Analysis and Interpretation 100 80
Less: Current Liabilities 30 20
Net Working Capital 70 60
Total Assets 100 90
NOTES Sales (Rs in lakhs) 270 300
(a ) Calculate, for the two years Debt Equity Ratio, Quick Ratio and Working
Capital Turnover Ratio; and
(b ) Find the sales volume that should have been generated in 1995 if the Company
were to have maintained its Working Capital Turnover Ratio.
Solution:
(a) (i) Debt Equity Ratio
1995 1994
Debt Loan Funds 60 70
= = =
Equity Share Capital + Reserves 40 20
(ii) Quick Ratio
Quick Assets 30 10 30 20
= =
Current Liabilities 30 20
= 1.33 : 1 2.5 : 1
(iii) Working Capital Turnover Ratio
Sales 270 300
= =
Working Capital 70 60
= 3.86 times 5 times
(b) Sales volume to be maintained
Required Sales
5=
70
Sales required for 1995 = Rs 350 lakhs.
Illustration 6.28. With the following ratios and further information given
below, prepare a Trading Account. Profit and Loss Account and a Balance Sheet
of Shri Narain:
(i) Gross Profit Ratio 25 per cent (vi) Fixed Assets/Capital 5/4
(ii) Net Profit/Sales 20 per cent(vii) Fixed Assets/Total
(iii) Stock-turnover Ratio 10 Current Assets 5/7
(iv) Net Profit/Capital 1/5 (viii) Fixed Assets Rs 10,00,000
(v ) Capital to Total (ix) Closing Stock Rs 1,00,000
Liabilities 1/2
Solution:
TRADING AND PROFIT AND LOSS ACCOUNT
for the year ended ...
To Opening Stock 20,000 By Sales 8,00,000
To Purchases (balancing figure) 6,80,000 By Closing Stock 1,00,000
To Gross Profit c/d 2,00,000
9,00,000 9,00,000
To Expenses 40,000 By Gross Profit b/d 2,00,000
To Net Profit 1,60,000
2,00,000 2,00,000

BALANCE SHEET Financial Statements:
as on.... Analysis and Interpretation
Capital: Fixed Assets 10,00,000
Openings balance 6,40,000 Closing Stock 1,00,000
Add : Net Profit 1,60,000 8,00,000 Other Current Assets 13,00,000 NOTES
(balancing figure)
Liabilities 16,00,000
24,00,000 24,00,000
Working Notes:
1. Fixed Assets are Rs 10,00,000
Fixed Assets Capital = 5 4
Capital = 10,00,000 4 5 = Rs 8,00,000.
2. Capital is 1/2 of Total Liabilities
Liabilities = 8,00,000 2 = Rs 16,00,000.
3. Net Profit is 1/5 of Capital
Net Profit = 8,00,000 1/5 = Rs 1,60,000.
4. Net Profit is 20 per cent of Sales
Sales = 1,60,000 100 20 = Rs 8,00,000
5. Gross Profit Ratio is 25 per cent of Sales
Gross Profit = Rs 2,00,000.
6. Stock Turnover Ratio (i.e., Cost of Sales/Average Inventory) is 10
Cost of Sales = Sales Gross Profit
= Rs 8,00,000 2,00,000 = Rs 6,00,000
Average Inventory is Rs 6,00,000
7. Closing Stock is Rs 1,00,000.
Average Inventory is Rs 60,000.
Opening Stock is Rs 20,000
8. Fixed Assets are Rs 10,00,000.
Fixed Assets/Total Current Assets = 5 7
Total Current assets are 10,00,000 7/5 Rs 14,00,000
Stock is Rs 1,00,000
Other Current Assets are Rs 13,00,000.
Illustration 6.29. From the following particulars prepare the Balance Sheet
of Shri Mohan Ram & Co. Ltd.
Current Ratio 2
Working Capital Rs 4,00,000
Capital Block to Current Assets 3:2
Fixed Assets to Turnover 1:3
Sales Cash/Credit 1:2
Stock Velocity 2 Months
Creditors Velocity 2 Months
Debtors Velocity 3 Months
Capital Block:
Net profit 10% of Turnover
Reserve 2.5% of Turnover 1:2
Debentures/Share Capital
Gross Profit Ratio 25% (to Sales)

Analysis and Interpretation Since Current Ratio is 2, Current Assets must be twice of Current Liabilities.
In case Current Liabilities are x, Current Assets will be 2x.
2x x = 4,00,000
NOTES x = 4,00,000 Rs
Capital Block 12,00,000
Since the total liabilities are Rs 16,00,000 (i.e., 12,00,000 + Rs 4,00,000), the total assets
will also be 16,00,000.
Rs
Fixed Assets (Rs 16,00,000 Rs 8,00,000) 8,00,000
Turnover (8,00,000 3) 24,00,000
Credit Sales 16,00,000
Cash Sales 8,00,000
Debtors velocity 3 months
Debtors are therefore (16,00,000 3/12) 4,00,000
Gross Profits (24,00,000 25/100) 6,00,000
Cost of Sales 18,00,000
Stock Turnover 2 Months
Stock is therefore (18,00,000 2/12) 3,00,000
Creditors are therefore (18,00,000 2/12) 3,00,000
Cash balance (8,00,000 7,00,000) 1,00,000
Reserves (24,00,000 2.5/100) 60,000
Profit (24,00,000 10/100) 2,40,000
Block or Fixed Capital 12,00,000
Reserves and Profit 3,00,000
Debentures and Share Capital 9,00,000
Share Capital 6,00,000
Debentures 3,00,000
The Balance Sheet can now be prepared as follows:
Shri Mohan Ram & Co. Ltd.

BALANCE SHEET
as on ....
Reserves 60,000 Current Assets:
Profit and Loss A/c 2,40,000 Debtors 4,00,000
Debentures 3,00,000 Stock 3,00,000
Sundry Creditors 3,00,000 Cash 1,00,000
Other Current Liabilities 1,00,000
16,00,000 16,00,000
6.12.2 Critical Analysis of Financial Statements

Illustration 6.30. From the following you are required to comment upon the
long-term as well as short-term solvency of the Company.
BALANCE SHEET
as on 31 December, 1998
Fixed Liabilities 2,50,000 Liquid Assets 3,00,000
Current Liabilities 2,50,000 Stock in Trade 1,00,000
10,00,000 10,00,000
Long-term Solvency Ratios:
Debt-Equity Ratio 0.33
Total Long-term Funds 7,50,000
NOTES
The proportion of the long-term debt in total long-term funds is only 33 per cent.
It means shareholders funds are 67 per cent of the total long-term funds. Even if
borrowed funds would have been 50 per cent, the financial position of the company
would have been considered as quite good. The company, therefore, has a sound financial
position from this angle.
Fixed Assets Ratio 0.8
Long-term Funds 7,50,000
Long-term requirements of funds should be met out of long-term funds. Judged
from this angle the company has not only met the long-term financial requirements (i.e.,
for Fixed Assets) out of long-term funds but it has also met a part of working capital
requirements from long-term funds. The ideal ratio is 0.67. The present ratio is 0.8 and
hence it is quite satisfactory.
Short-term Solvency Ratios:
Current Ratio = = = 1.6
The ideal ratio is from 1.5 to 2, the position is, therefore, quite satisfactory.
Liquid Assets 3,00,000
Liquidity Ratio = = = 1.2
The ideal ratio is 1. The present ratio of 1.2 is, therefore, also satisfactory.
Illustration 6.31. The following are the summarised accounts of Unique Ltd.
and Strange Ltd. for the two years 1994 and 1995:
(Rs in lakhs)
Particulars Unique Ltd. Strange Ltd.
1994 1995 1994 1995
Turnover 54.12 45.75 17.52 14.47
Manufacturing and Other Expenses 51.04 43.56 14.96 11.82
Depreciation 0.56 0.51 0.60 0.35
Profit before Tax 2.52 1.68 1.96 2.30
54.12 45.75 17.52 14.47
Intangible Assets 1.65 1.69
Fixed Assets 8.36 9.41 3.51 2.75
Stock 11.24 12.19 1.77 2.26
Debtors 7.28 8.24 5.82 4.02
Bank 0.93 0.33 4.64 2.46
29.46 31.86 15.74 11.49
Creditors 9.47 9.26 2.33 1.75
Taxation (Less advance tax) 0.56 0.68 0.87 0.58
Short-term Borrowings 4.24 8.00 4.64 2.16
Long-term Borrowings 2.54 2.10 0.10
Capital and Reserves 12.65 11.82 7.80 7.00
Total 29.46 31.86 15.74 11.49
You are required to:

(a ) Indicate and calculate five ratios which in your opinion are relevant in
determining the stability of the two companies as going concerns.
(b) Compare the ratios so determined for the two companies. Indicate what
conclusions can be drawn therefrom.

(a ) Computation of five ratios is tabulated as follows:
(b ) The computations in the case of Unique Ltd. show a deteriorating position
whereas in Strange Ltd., they show a better position in 1995 as compared
NOTES to 1994. Profitability of Unique Ltd. is very poor and is declining. Its
liquidity is also poor and declining. The defensive interval of Strange Ltd.
is much higher as compared to that of Unique Ltd. Thus, Unique Ltd.
needs to improve its position.

Illustration 6.32. Shamsher Sterling Limited has been operating for two years. Financial Statements:
The most important facts as appearing from its accounts are as under:
BALANCE SHEET
Liabilities First Year Second Assets First Year Second Year
Rs Year Rs Rs Rs NOTES
Equity Shares Goodwill 60,000 60,000
of Rs 10 each 1,00,000 1,00,000 Fixed Assets (at cost) 1,40,000 1,60,000
Reserves 20,000 30,000 Stocks 30,000 60,000
Profit and Loss Balance 30,000 20,000 Sundry Debtors 30,000 60,000
Secured Loans 80,000 80,000 Advances 10,000
Bank overdraft 20,000 Cash Balances 30,000
Sundry Creditors 50,000 70,000
Provision for Taxation 20,000 20,000
3,00,000 3,40,000 3,00,000 3,40,000
PROFIT AND LOSS APPROPRIATION ACCOUNT
Liabilities First Year Second Assets First Second Year

Rs Year Rs YearRs Rs
Transfer to Reserves 20,000 10,000 Balance b/d 30,000
Manager's Commission 10,000 30,000 Profit for the year after
Dividends 10,000 20,000 taxation and before
Net Profit 30,000 20,000 depreciation 70,000 50,000
70,000 80,000 70,000 80,000
You find that the total sales amounted to Rs 6,00,000 in the first year and
Rs 5,00,000 in the second year.
Examine the above details and give a step-by-step analysis in a manner which
indicates the overall efficiency of the business and its financial position.
Solution:
Shamsher Sterling Limited
ANALYSIS OF WORKING CAPITAL AND FINANCIAL POSITION
Overall Performance: The following ratios throw light on the comparative performance
of the company over two years:
First Year Second Year
1. Net Margin Ratio (Profit as given,
Less: Commission to the manager) 10 per cent 4 per cent
2. Capital Turnover Ratio
Sales
3.53 2.94
Capital employed
3. Return on capital employed 5.29 per cent 11.76 per cent
The following ratios have been found out on further analysis of capital turnover ratio:
(a ) Fixed Assets Turnover Ratio
Sales
4.29 3.12
Fixed Assets
(b ) Stock Turnover
Sales
20.00 8.33
Closing Stock
(c) Debt Collection Period 18 days 44 days
An examination of the ratios given above makes it clear that the overall per-
formance of the company is much poorer in the second year as compared to the
first year. The analysis brings out the following facts:
(1) The operating ratio has increased from 90 per cent to 96 per cent. This
has resulted in decline of the net profit ratio to 4 per cent from 10 per
cent. One important reason of this decline is the rise in the commission
Financial Statements: paid to the Manager by 200 per cent. There seems to be no justification
for such an increase. In case the commission paid to the Manager is
not considered, while calculating net-margin, it has still declined to 10 per
cent from 11.67 per cent on sales. This fall may be either due to:
NOTES (i) Lower selling prices (ii) Higher prices for materials, etc., (iii) Inefficiency
of the management.
The last reason seems to be most probable, because normally the selling
price of the articles can be adjusted to cover rise in the costs of the
product.
(2) There has been an all-round decline in utilisation of the resources, as evi-
denced by capital turnover ratio. Even if it is assumed that there has
been a fall in the fixed assets turnover ratios because the fixed assets were
added towards the end of the year and, therefore, they could not properly
be utilised, there seems little justification for a very sharp fall in the stock
turnover ratio. On the same basis, there is no justification for increase
in the debt collection period. These two ratios are very disturbing and
they immediately raise the question regarding the reliability of the two
figures of stocks and sundry debtors. The fall in sales but increase in
inventories and debt collection period are indicators that the unsaleable
items have been included in the stocks and the sundry debtors include
doubtful debts. If that is true, the profit figure in the second year seems
to be unreliable. Actually, there may be a loss. The management should,
therefore, investigate thoroughly to determine the truth.
(3) The sharp fall in the quantum of sales has raised one more adverse possibility.
The company might be operating extremely close to the break-even point.
This may ultimately result in losses to the company if the sales decrease
still further. The management should, therefore, see that the sales are
augmented and the costs are reduced by full utilisation of the present facilities
and resources available at the disposal of the company.
Financial Position. The following ratios reveal the financial position of the
company:
First Year Second Year
(i) Debt Equity Ratio:
Debt/Debt + Equity 34.8 per cent 34.8 per cent
Check Your Progress (ii) Fixed assets including Goodwill/
5. Indicate the important Long-term funds .87 .95
accounting ratios that would (iii) Current Ratio
be used by each of the
Current Assets/Current liabilities 1.43 1.09
following:
(iv) Stock/Working capital 1.00 6.00
(i) A long-term creditor
interested in determining ( v ) Sundry debtors/Working capital 1.00 6.00
whether his claims are
adequately secured;
The company has a precarious financial position so far as short-term solvency
is concerned. The decline in the current ratio gives a partial indication of the danger
(ii) A Bank who has been
approached by a company which faces the company. The company has no cash balances. The bank can call
for short-term loan/ upon the company to adjust its overdrafts at any time. The inventories seems to
overdraft; and contain unsaleable items. The debtors include doubtful debts. Thus, there seems
(iii) A shareholder who is to be a little chance of the company meeting adequately its short-term immediate
examining his portfolio and liabilities. A small pressure from short-term creditors may put the whole work of
who is to decide whether he
should hold or sell his
the company in jeopardy. This shows that the decisions of the management regarding
shares in a company. the following matters are not judicious:

(i) Increasing the commission to manager Financial Statements:
(ii) Purchasing fixed assets as the time when the sales are declining
(iii) Paying dividend and that too at double the rate of the previous year
Moreover, the company has paid dividend without providing for depreciation
on fixed assets. This is a clear violation of the provisions of Section 205 of the NOTES
Companies Act. The company will be put to serious difficulties when the assets
become useless after their useful life in case the company continues to follow the
policy of not providing for depreciation, as it will be almost impossible for the
company to replace these assets. The company has also not made any provision
for repayment of the loan. It should have created a sinking fund for this purpose.
The amount of goodwill appearing in the balance sheet of the company is also
valueless in view of the fact that the company has extremely low profits.
Management should, therefore, take immediate remedial measures regarding
the following matters:
(i) Better sales performance
(ii) Cost control and cost reduction
(iii) Ascertainment of profits of the business according to strict accounting
principles
(iv) Better control over inventories and collection of book debts
(v) No payment of dividend till the company raises enough cash resources
to meet its requirements
6.13 KEY TERMS

Accounting Ratio. It is the relationship expressed in mathematical terms
between two accounting figures related to each other.
Balance Sheet. A statement of the financial position of a business at a specified
moment of time.
Balance Sheet Ratios. Ratios calculated on the basis of the figures in the
balance sheet only.
Composite Ratios. Ratios based on figures of profit and loss account as
well as the balance sheet. They are also known as Inter-Statement Ratios.
Financial Analysis. Critical evaluation of data given in the financial statements.
Financial Ratios. Ratios disclosing the financial position or solvency of the
firm. They are also known as Solvency Ratios.
Financial Statement. An organised collection of data according to logical and
consistent accounting procedures conveying an understanding of some financial
aspects of a business firm.
Interpretation. Explaining the meaning and significance of the financial data.
Profitability Ratios. Ratios which reflect the final results of business operations.
Turnover Ratios. Ratios measuring the efficiency with which the assets are
employed by a firm. They are also known as Activity or Efficiency Ratios.
6.14 SUMMARY
In this unit, you have learned that:
Accounting ratio is a mathematical relationship expressed between two inter-
connected accounting figures. It may be expressed in times or percentage.
Ratios are useful only when they are given in a comparative form. Moreover,
ratios are only indicators. They cannot be taken as final regarding the good or
bad financial position of the business. Other things also have to be seen. Self-Instructional Material 209
Financial Statements: No fixed standards can be laid down for ideal ratios. Moreover, a particular
ratio may be calculated in more than one way without violating any basic prin-
ciple of accounting. It is, therefore, advisable for a student to give the basis for
computing a particular ratio.
NOTES While making inter-firm (comparison of one firm with another) or intra-firm (com-
parison within the firm itself) comparison on the basis of accounting ratios, it must
be seen that the different firms or departments, which are being compared, have
the same accounting policies and adopt the same accounting procedures.
6.15 ANSWERS TO CHECK YOUR PROGRESS

1. (a) False; (b) True; (c) False; (d) True; (e) False; (f) True; (g) True; (h) False
2. (a) Improve the ratio; (b) Improve the ratio; (c) Reduce the ratio; (d) No change in the ratio;
and (e) No change in the ratio
3. (a) improve; (b) decline; (c) no change; (d) no change; (e) improve
4. (a) Fixed Assets Turnover Ratio; (b) Finished Goods Turnover Ratio; (c) Interest Cover-
age Ratio; (d) Fixed Assets Ratio; (e) Inventory Turnover Ratio; (f) Debtors Turnover
Ratio; (g) Debt Service Coverage Ratio; (h) Debt-Equity Ratio, Return on Investment;
(i) Current Ratio, Quick Ratio; (j) Debtors Turnover Ratio, Debt Collection Period
5. (i) Debt Service Coverage Ratio; (ii) Current Ratio & Quick Ratio; (iii) Earning per Share
6.16 QUESTIONS AND EXERCISES

1. Discuss the concepts regarding financial statements and limitations of financial statements.
2. Explain the role of ratio analysis in the interpretation of financial statements. Examine
the limitations of ratio analysis.
3. How do you analyse and interpret financial statements of a company for reporting on
the soundness of its capital structure and solvency.
4. Ratios like statistics have a set of principles and finality about them which at times
may be misleading. Discuss with illustrations.
5. Accounting Ratios are mere guides and complete reliance on them in decision-making
in suicidal. Elucidate.
6. What is the need for financial analysis? How does the ratio analysis technique help
in the financial analysis?
7. What do understand by analysis of Financial Statements? Describe the uses of such
analysis?
8. What ratios are to be worked out to study the long-term solvency of a concern?
9. State the formulae to calculate the following accounting ratios:
(i) Quick Ratio or Liquidity Ratio
(ii) Selling Expenses Ratio
(iii) Debt Equity Ratio
(iv) Debtors Ratio or Debt Collection Period
(v) Gross Profit Ratio
10. Explain any two of the following:
(i) Gross Profit Ratio
(ii) Stock Turnover Ratio
(iii) Proprietary Ratio
11. The four basic groups of financial ratios are liquidity, leverage, activity (efficiency) and
profitability. Explain their nature and indicate their principal users.
12. State the limitations of financial ratios.
13. Write short notes on:
(a) Proprietary Ratio
210 Self-Instructional Material (b) Debt Coverage Ratio
(c) P/E Ratio Financial Statements:
(d) Yield Ratio Analysis and Interpretation
(e) Market Value/Book Value of Shares
6.17 PRACTICAL PROBLEMS NOTES
Computation of Ratios
1. From the following statements of X Ltd. for the year ending 31 March 1997, you are required
to rearrange the items for purposes of financial analysis and calculate the following ratios:
(i) Current Ratio, (ii) Quick Ratio, (iii) Operating Ratio, (iv) Stock Turnover Ratio, (v) Fixed
Assets Turnover Ratio, (vi) Debtors Turnover Ratio, and (vii) Net Profit to Capital employed.
BALANCE SHEET
Share Capital: Land and Buildings 5,00,000
Issued and fully paid up 50,000 Plant and Machinery 2,00,000
Equity shares of Rs 10 each 5,00,000 Stock 1,50,000
General Reserve 4,00,000 Sundry Debtors 2,50,000
Profit and Loss A/c 1,50,000 Cash and Bank balances 1,50,000
12,50,000 12,50,000

for the year ending 31 March, 1997
To Opening Stock 2,50,000 By Sales 18,00,000
To Purchases 10,50,000 By Closing Stock 1,50,000
To Gross Profit 6,50,000
19,50,000 19,50,000
To Selling and Distribution By Gross Profit 6,50,000
Expenses 1,00,000 By Profit on sale of fixed
To Administration Expenses 2,30,000 assets 50,000
To Finance Expenses 20,000
To Net Profit 3,50,000
7,00,000 7,00,000
[Ans. (i) 2.75, (ii) 2, (iii) 0.82, (iv) 5.75, (v) 18/7 = 2.6 or 11.5/7,
(vi) 7.2, i.e., 51 days, (vii) 30 per cent]
2. The following data has been abstracted from the annual accounts of a Company:
Share Capital Rs Lakhs
20,000 Equity Shares of Rs 10 each 200.00
General Reserve 156.00
Investment Allowance Reserve 50.00
Share Capital Rs Lakhs
15% Long-term Loan 300.00
Profit before Tax 140.00
Provision for Tax 84.00
Proposed Dividends 10.00
Calculate from the above the following details:
(i) Return on Capital Employed, and
(ii) Return on Net Worth. [Ans. (i) 26.4%, (ii) 14%]
3. From the following, calculate the basic earnings per share:
Profit for the year ending 31.12.2001 after Interest
Tex and Preference Dividend Rs 18,500
No. of Equity Shares as on 01.01.2001 18,800 of Rs. 10 each fully paid up
No. of Equity Shares issued on 31.10.2001 600 of Rs 10 each, Rs 5 paid
Partly paid shares are entitled to participate in the dividend to the extent of the amount paid.
(Ans. Weighted Average number of Shares 1,850
and Basic Earnings per Share Rs. 10)
Financial Statements: 4. From the following, calculate:
Analysis and Interpretation (a) Basic Earnings per Share; and
(b) Diluted Earnings per Share
Net profit for the year ending 31.12.2001 Rs 10,00,000
No. of Equity Shares Outstanding on 31.12.2001 5,00,000
NOTES 12% Convertible Debentures of Rs 100/- each 1,00,000
Each debenture is convertible to 10 equity shares. The company is in 30% tax bracket.
[Ans. (a ) Rs 2 per share and (b) Rs 1.27 per share]
5. From the following annual statements of Pioneer Ltd. calculate the following ratios: (a) Gross
Profit Ratio, (b) Current Ratio; (c) Liquid Ratio; (d ) Debt-equity Ratio; and (e) Return on Investment
Ratio.
TRADING AND PROFIT AND LOSS ACCOUNT
for the year ended 31st December, 1994
To Materials consumed: By Sales 85,000
Opening Stock 9,050 By Profit on sale of investments 600
Purchases 54,525 By interest on investments 300
63,575
Closing Stock 14,000 49,575
To Carriage Inwards 1,425
To Office Expenses 15,000
To Sales Expenses 3,000
To Financial Expenses 1,500
To Loss on Sale of Assets 400
To Net Profit 15,000
85,900 85,900
BALANCE SHEET
as on 31st December, 1994
Share capital: Fixed Assets:
2,000 Equity Shares of Rs 10 Buildings 15,000
each-fully paid 20,000 Plant 8,000 23,000
Reserves 9,000 Current Assets:
Profit and Loss A/c 6,000 Stock-in-trade 14,000
Bank Overdraft 3,000 Debtors 7,000
Sundry Creditors: Bills Receivable 1,000
for expenses 2,000 Bank Balances 3,000
for other 8,000 10,000 25,000
48,000 48,000
[Ans. (a) 40%, (b) 1.92, (c) 0.84, (d ) (i) 13,000/35,000 = 0.271,
(ii) 13,000/49,000 = 0.271, (e) 15,000/35,000 = 42.85%]
6. The following it the condensed form of balance sheets of XYZ Limited for the three years ended
31st December, 1992, 31st December, 1993 and 31st December, 1994.
(Rupees in Lakhs)
Particulars 31.12.92 31.12.93 31.12.94
Current Assets:
Cash in hand and at Bank 5.00 10.00 20.00
Stock: Raw Materials 12.00 18.00 20.00
Finished Products and Process Stock 30.00 35.00 25.00
Stores and Spares 3.00 4.00 5.00
Debtors 40.00 50.00 50.00
Fixed assets 90.00 110.00 120.00
Total 180.00 227.00 240.00
Current Liabilities 20.00 32.00 30.00
Debentures Secured 60.00 60.00 60.00
Unsecured Loans-Banks 15.00 40.00 45.00
Reserves and Surplus 30.00 32.50 38.75
Profit and Loss A/c before providing

for taxation and dividends 15.00 22.50 26.25 Financial Statements:
Equity Shares Rs 100 each 20.00 20.00 20.00 Analysis and Interpretation
10% Preference Shares Rs 100 each 20.00 20.00 20.00
Total 180.00 227.00 240.00
Sales 300.00 360.00 400.00
Gross Profit 15% 18% 20% NOTES
The company earned the net profit before providing for income tax at 50 paise per rupee.
Equity shareholders to get dividends 50% more than preference shareholders. Show the
appropriation account and work out the following ratios after reworking balance sheet.
(1) Acid Test Ratio.
(2) Stock Turnover Ratio.
(3) Earning per share by capital employed.
(4) Ratio of Fixed Assets to shareholders Funds.
(5) Return on Capital employed.
1992 1993 1994
[Ans. (1) 1.38 1.24 1.45
(2) 6.07 6.21 6.53
(3) 0.04 0.04 0.35
(4) 1.24 1.40 1.38
(5) 0.10 0.14 0.15]
7. Mr. T. Munim is made an offer by the promoters of Svargiya Enterprises Limited to invest
in the project of the company by purchasing a substantial portion of the share capital. He
is promised good returns by way of dividends and capital appreciation.
Mr. Munim desires that you compute the following ratios for financial analysis.
Workings should form part of your answer.
(i) Return on Investment Ratio,
(ii) Net Profit Ratio,
(iii) Stock Turnover Ratio,
(iv) Current Ratio, and
( v ) Debt Equity Ratio.
The figures given to him are as under: (Rs '000s)
Sales 16,000
Raw materials consumed 7,800
Consumables 800
Direct Labour 750
Other Direct Expenses 480
Administrative Expenses 1,200
Selling Expenses 260
Interest 1,440
Fixed Assets 14,000
Income Tax 50%
Depreciation 700
Share Capital 5,000
Reserves and Surplus 1,500
Secured Term Loans 12,000
Unsecured Term Loans 1,500
Trade Creditors 3,350
Investments 400
Receivables 3,700
Inventories 6,000
Cash in Hand and at Bank 100
Provisions 650
Other Current Liabilities 200
[Ans. ROI 20.05%; Net Profit Ratio 25.06%; Stock Turnover
Ratio 1.04; Current Ratio 2.33; Debt-Equity Ratio 2.08]

Financial Statements: Computation of Items of Financial Statements
8. From the following information, you are required to prepare a Balance Sheet:
1. Current Ratio1.75
2. Liquid Ratio1.25
NOTES 3. Stock Turnover Ratio (Cost of Sales/Closing Stock)9
4. Gross Profit Ratio25 per cent
1
5. Debt Collection Period1 months
2
6. Reserves and Surplus to Capital2
7. Turnover to Fixed Assets1.2
8. Capital Gearing Ratio0.6
9. Fixed Assets to Net Worth1.25
10. Sale for the year Rs 12,00,000
Rs Rs
[Ans. Share Capital 5,00,000 Stock 1,00,000
Long-term Liabilities 3,00,000 Debtors 1,50,000
Reserve and Surplus 1,00,000 Cash and Bank balance 1,00,000
Current Liabilities 2,00,000 Balance Sheet Total 11,00,000]
9. You are given the following information pertaining to the financial statement of AYZ Ltd., as
on 31 December, 1997. On the basis of the information supplied, you are required to prepare
the Trading and Profit and Loss A/c for the year ended and a Balance Sheet as on that date.
Rs Rs
Net Current Assets 2,00,000 Ratio of Gross Profit on Turnover 25 per cent
Issued Share Capital 6,00,000 Net Profit to Issued Shares Capital 20 per cent
Current Ratio 1.8 Stock Turnover Ratio (cost
Quick Ratio (Ratio of debtors and of goods sold/closing stock) 5 times
bank balance to current liabilities) 1.35 Average Age of Outstandings
1
Fixed Assets to for the years 36 days
2
Shareholders Equity 80 per cent
On 31 December, 1998, the current assets consisted only of Stock, Debtors and Bank Balance, Liabilities
consisted of Share Capital and Current Liabilities and Assets consisted of Fixed Assets and Current
Assets.
Rs Rs
[Ans. Gross Profit 1,87,500 Stock 12,500
Net Profit 1,20,000 Bank balance 2,62,500
Current Assets 4,50,000 Fixed Assets 8,00,000
Current Liabilities 2,50,000 Balance Sheet total 12,50,000]
Debtors 75,000
10. Based on the following information of the financial ratios prepare Balance Sheet of Star Enterprises
Ltd., as on December 31, 1995. Explain your working and assumptions:
Current Ratio 25
Liquidity Ratio 1.5
Net Working Capital Rs 6,00,000
Stock Turnover Ratio 5
Ratio of Gross Profit to Sales 20%
Turnover Ratio to Net Fixed Assets 2
Average Debt Collection Period 2.4 months
Fixed assets to Net Worth 0.80
Long-term debt to Capital and Reserve 7/25
[Ans. Fixed Assets Rs 10,00,000; Current Assets Rs 10,00,000;
Share Capital and ReservesRs 12,50,000; Long-term DepositsRs 3,50,000;
214 Self-Instructional Material Current LiabilitiesRs 4,00,000]
11. From the following information, prepare a summarised balance sheet as on 31st March, 1997: Financial Statements:
(i) Working Capital Rs Analysis and Interpretation
(ii) Reserves and Surplus 1,20,000
(iii) Bank Overdraft 80,000
(iv) Assets (fixed)-Proprietary Ratio 20,000
NOTES
( v ) Current Ratio 0.75
(vi) Liquidity Ratio 2.5
1.5
[Ans. Current Liabilities Rs 80,000; Current Assets Rs 2,00,000, Fixed
Assets Rs 3,60,000; Stock Rs 1,10,000; Balance Sheet Total Rs 5,60,000]
12. Following are the ratios relating to the trading activities of an Organisation:
Debtors Velocity 3 Months
Stock Velocity 6 Months
Gross Profit Ratio 20%
Gross profit for the year ended 31st December, 1996 was Rs 5,00,000. Stock at the end of
1996 was Rs 20,000 more than what it was at the beginning of the year. Bills Payable and
Receivable were Rs 36,667 and Rs 60,000 respectively.
You are to ascertain the figures of:
(a ) Sales;
(b ) Sundry Debtors;
(c) Sundry Creditors; and
(d ) Stock.
[Ans. (a) Rs 25,00,000; (b) 5,65,000; (c) Rs 3,00,000; and (d ) Rs 10,10,000]
13. From the following information, relating to a limited company, prepare a Statement of Proprietors
Funds:
(i) Current Ratio 2
(ii) Liquid Ratio 1.5
(iii) Fixed Assets/Proprietary Funds 3/4
(iv) Working Capital Rs 75,000
( v ) Reserves and Surplus 50,000
(vi) Bank Overdraft 10,000
There were no long-term loans or fictitious assets.
All working must form part of your answer.
[Ans. Proprietors Funds: Sources Rs 3,00,000; Applications: (a ) Fixed
Assets Rs 2,25,000, (b) Working Capital Rs 75,000]
14. From the following information relating to Wise Limited, you are required to prepare its summarised
Balance Sheet:
(a ) Current Ratio 2.5
(b ) Acid Test Ratio 1.5
(c) Gross Profit/Sales Ratio 0.2
(d ) Net Working Capital/Net Worth Ratio 0.3
(e) Sales/Net Fixed Assets Ratio 2.0
(f) Sales/Net Worth Ratio 1.5
(g ) Sales/Debtors Ratio 6.0
(h ) Reserves/Capital Ratio 1.0
(i) Net Worth/Long-term Loan Ratio 20.0
(j) Stock Velocity 2 Months
( k ) Paid up Share Capital Rs 10 lakhs
[Ans. In Rs Lakhs: Fixed Assets Rs l5, Stock 4, Debtors Rs 5, Other Current
Assets Re 1, Reserves Rs 10, Long-term Loans Re 1
and Current liabilities Rs 4]

Financial Statements: 15. Complete the following annual financial statements on the basis of ratios given below:
Dr. for the year ended 30th June, 1990 Cr
NOTES To Cost of goods sold 6,00,000 By Sales 20,00,000
To Operating Expenses
To Earnings before Interest
and Tax
To Debenture Interest 10,000 By Earnings before Interest
To Income Tax Tax
To Net Profit
BALANCE SHEET
as on 30th June, 1990
Net Worth: Fixed Assets
Share capital Current Assets:
Reserve and Surplus Cash
10% Debentures Stock
Sundry Creditors 60,000 35,000
(i) Net Profit to Sales 5%

(ii) Current Ratio 1.5
(iii) Return on Net Worth 20%
(iv) Inventory Turnover (based on cost of goods sold) 15 times
(v) Share capital to reserves 4 : 1
(vi) Rate of Income tax 50%
[Ans. Operating Expenses Rs 11,90,000; EBIT Rs 2,10,000; Income
Tax Rs 1,00,000; Net Profit after Tax Rs 1,00,000; Fixed Assets
Rs 5,70,000; Current Assets Rs 90,000; Net Worth Rs 5,00,000;
Debentures Rs 1,00,000]
Analysis of Financial Statements
16. Following is the Profit and Loss A/c and Balance Sheet of A Limited for the year ended 31
December, 1998 and Balance Sheet as on that date. Calculate the different ratios and comment
on the financial position of the company.
Particulars Rs
Net Sales 3,00,000
Less: Cost of goods sold 2,58,000
Gross Profit 42,000
Operating Expenses:
Selling 2,200
General and Administration 4,000
Rent of Office 2,800 9,000
Gross Operating Profit 33,000
Depreciation 10,000
23,000
Other Income:
Interest on Government Securities 1,500
Gross Income 24,500
Other Expenses:
Interest on Bank Overdraft 300
Interest on Debentures 4,200 4,500
Net Income before Tax 20,000
Tax @ 50 per cent on Net Income 10,000
Net Income after Tax 10,000

BALANCE SHEET Financial Statements:
as on 31 December, 1998 Analysis and Interpretation
Sundry Creditors 6,000 Cash 5,000
Bills Payable 10,000 Investments (Government securities) 15,000
Outstanding Expenses 1,000 Sundry Debtors 20,000 NOTES
Provision for Taxation 13,000 Stock 30,000
Total Current Liabilities 30,000 Total Current Assets 70,000
6% Mortgage Debentures 70,000 Fixed Assets 1,80,000
7% Preference Shares 10,000 Less: Provision for
Equity Shares 50,000 depreciation 50,000 1,30,000
Reserve and Surplus 40,000
Total Claims on Assets 2,00,000 2,00,000
[Ans. Gross Profit Ratio 14 per cent, Net Profit Ratio (after considering interest
on bank overdraft): 7.56 per cent, ROI 13.53 per cent, Stock Turnover
Ratio 8.6, Debt Collection Period 24 days, Fixed Assets Turnover 2.3,
Fixed Assets Ratio .76, Debt-equity ratio 70/1000 = 0.7, Current ratio 2.3]
17. The following items appear in the accounts at 31 December, 1996 of Operations Ltd.:
Rs
Cash 48,600
Land and Buildings at Cost 8,00,000
Deposits and Payments in Advance 62,000
Stock 2,72,800
Trade Creditors 4,05,750
General Reserve 1,00,000
Debtors 5,23,000
Bills Receivable 22,600
Plant and Machinery at cost less depreciation 5,44,000
Debenturesrepayable 2000 (secured) 2,50,000
Bank Overdraft 52,000
Ordinary Stock, Rs 10 units 10,00,000
Profit and Loss A/c balance 2,17,000
Proposed ordinary stock Dividend for 1996, net 86,250
Trade Investments 20,000
Advance payment of Tax 1,00,000
Provision for Taxation 2,64,000
Net sales for the year 1996 21,82,400
Net Profit for the year 1996 before taxation and dividends 3,27,830
Note:
The values of all fixed assets reflect current price levels and adequate depreciation has
been provided.
You are required:
(i) to arrange the above items in the form of a financial statement to show the following
accounting ratios, which should be stated: (a) return on capital employed; (b) stock: fixed
assets; (c) current assets: current liabilities; (d) sales: debtors and bills receivable;
(ii) to indicate briefly the significance of these ratios and how they may be used to compare
the efficiency of the business with others in the same industry.
[Ans. Ratios (a) ROI on shareholders funds in 24.9 per cent,
(b) 1 : 4.93, (c) 1.25 : 1, (d ) 4 : 1]
[Hint. Working Capital Rs 2,03,000; Shareholders Equity Rs 13,17,000]

Financial Statements: 18. India International Limited has been in existence for two years. The following particulars are
Analysis and Interpretation extracted from its published accounts:
BALANCE SHEET
at year end
NOTES Liabilities 1st Year 2nd year Assets 1st Year 2nd Year
Rs Rs Rs Rs
Equity Capital 1,00,000 1,00,000 Fixed Assets 2,08,000 1,98,000
Reserve 10,000 20,000 Stock 30,000 60,000
Profit & Loss A/c 14,000 2,000 Book Debts 40,000 80,000
Loan 1,10,000 80,000 Cash at Bank 30,000 2,000
Bank Overdraft 20,000
Creditors 30,000 90,000
Proposed Dividend 10,000 15,000
3,08,000 3,40,000 3,08,000 3,40,000

Particulars Rs Rs Particulars Rs Rs
Interest on Loan 2,400 4,800 Balance b/d 14,000
Directors Remuneration 10,000 30,000 Profit for the year 80,400 60,800
Dividend 15,000
Transfer to Reserve 10,000 10,000
Balance c/d 14,000 2,000
Total 80,400 74,800 80,400 74,800
Sales amounted to Rs 6,00,000 in the first year and Rs 5,00,000 in the second year. Examine
in detail from the point of (i) Profitability, (ii) Solvency and (iii) Sales. Make such other
computations as seem expedient to you and write on overall internal analysis of this company.
[Ans. 1st Year 2nd Year
Net Profit Ratio 11.73% 6.16%
ROI (based on Capital at end) 30.08% 15.25%
Current Ratio 1.35 1.03
Stock Turnover 20 8.33
Debtors Turnover 15 6.25]
6.18 FURTHER READING

1. Maheshwari, S.N. and S.K. Maheshwari, An Introduction to Accountancy.
2. Maheshwari, S.N. and S.K. Maheshwari, A Text Book for Accounting for Management.

Copyright Author, 2010
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or by any information storage or retrieval system, without prior written permission from the Publisher.
Information contained in this book has been published by VIKAS Publishing House Pvt. Ltd. and has
been obtaine1d by its Authors from sources believed to be reliable and are correct to the best of their
knowledge. However, the Publisher, its Authors & Mahatma Gandhi University shall in no event be
liable for any errors, omissions or damages arising out of use of this information and specifically
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UNIT 6 FINANCIAL STATEMENTS: ANALYSIS

UNIT 6 FINANCIAL STATEMENTS: Analysis and Interpretation

6.1 UNIT OBJECTIVES

Appreciate the utility of ratio analysis as a tool for financial analysis

6.3 STEPS INVOLVED IN THE FINANCIAL

PROFIT AND LOSS ACCOUNT

You are required to present the information suitably summarised in Single-Column

Self-Instructional Material 167

STATEMENT OF COST OF GOODS SOLD

6.4 TECHNIQUES OF FINANCIAL ANALYSIS

(a) Comparative Financial Statements

Fragures in lakhs of rupees Absolute Percentage

170 Self-Instructional Material

Assets 1995 1996 1997 1998

Stock-in-trade 300 400 350 500 100 133 117 167

Self-Instructional Material 173

6.6 CLASSIFICATION OF RATIOS

6.7 PROFITABILITY RATIOS

174 Self-Instructional Material

176 Self-Instructional Material

Self-Instructional Material 177

Net Profit for the Period

Self-Instructional Material 179

Adjusted Net Profit for the Period

Net Operating Profit

Direct Labour Cost

6.8 TURNOVER RATIOS

Self-Instructional Material 185

186 Self-Instructional Material

Self-Instructional Material 187

6.9 FINANCIAL RATIOS

6.10 ADVANTAGES OF RATIO ANALYSIS

6.11 LIMITATIONS OF ACCOUNTING RATIOS

6.12 COMPUTATION OF RATIOS

BALANCE SHEET (OR POSITION STATEMENT)

Self-Instructional Material 199

Total Assets (excluding Misc. expenditure) 535 425

Average: 466 + 470 2 = Rs 468 lakhs

6.12.1 Computation of Items of Financial Statements

200 Self-Instructional Material

202 Self-Instructional Material

Self-Instructional Material 203

Shri Mohan Ram & Co. Ltd.

6.12.2 Critical Analysis of Financial Statements

You are required to:

Self-Instructional Material 205

206 Self-Instructional Material

PROFIT AND LOSS APPROPRIATION ACCOUNT

Liabilities First Year Second Assets First Second Year

208 Self-Instructional Material

6.13 KEY TERMS

6.15 ANSWERS TO CHECK YOUR PROGRESS

6.16 QUESTIONS AND EXERCISES

6.17 PRACTICAL PROBLEMS NOTES

PROFIT AND LOSS ACCOUNT

212 Self-Instructional Material