Good Maintenance On Board Ships E2017
Good Maintenance On Board Ships E2017
Good Maintenance On Board Ships E2017
FOREWORD
Since the first edition of Good Maintenance On Board Ships was published in June 1994 and
revised subsequent dates, in order to upgrade the maintenance standards of your ships, many ideas
and comments from ship owners and parties concerned have been received.
Based on these ideas, comments and our database of detained ships, the Society has prepared this
revised edition.
Shipmasters are expected to make proper arrangements for maintenance and always keep their
ships in a safe and seaworthy condition.
We hope that this booklet will be helpful and useful for the shipmaster, as well as for ship owners.
Any comments, questions and/or advice regarding further improvements to this publication would
be highly appreciated.
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TABLE OF CONTENTS
ADVICE TO MASTERS 3
Abbreviations in the checklist 4
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ADVICE TO MASTERS
The masters of cargo ships are kindly advised to use the checklist effectively, taking notice of the
following matters:
1. The masters should check the condition of the ships in accordance with Checklist I regularly,
e.g. once every month or every few months depending upon the ships operating conditions,
but at least once every three months.
2. In addition to 1. above, the masters should check the condition of the ships in accordance with
Checklist II(Check list for the typical deficiencies pointed out by Port State Control
(hereinafter, PSC)) at periodically.
3. In case where the ships comply with the requirements of International Safety Management
Code (ISM Code), International Ship and Port Facility Security Code (ISPS Code), and
Maritime Labour Convention, 2006(MLC, 2006), the masters should check these systems in
accordance with Checklist III, IV, and V respectively at the same interval as mentioned 1.
above.
4. The masters and crews shall fully understand the operating procedures for launching lifeboats
including engine starting, emergency fire pumps, and other emergency equipment for safety,
health and protection of the environment, through regular training of the crew and drills
conducted on board the ships. The masters and crews in charge should also be thoroughly
familiar with the operation of the main engine, steering gear and other essential machinery, in
addition to the operating procedures for equipment relating to MARPOL convention, such as
the oily water separator, 15 ppm alarm and oil discharge monitoring system.
5. In the case of crews consisting of different nationalities, a smooth communication system
should be established for use with and among the crews.
6. When deficiencies are observed during voyages, the masters should remedy them or take
proper actions without delay.
7. When deficiencies on board the ships are pointed out by PSC, the masters must obtain a copy
of the written reports of such deficiencies from the PSC. Our survey offices are always ready to
attend ships in order to facilitate the resolution of detainable deficiencies, therefore if necessary,
please contact the nearest our branch office.
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Abbreviations in the checklist
SS Special Survey
IS Intermediate Survey
AS Annual Survey
MAS Mandatory Annual Survey
HSSC Harmonized System of Survey and Certification
DOC Document of compliance
SOC Statement of compliance
ATS Annual Thorough Survey
COW Crude Oil Washing System
ODM Oil Discharge Monitoring and Control System
GMDSS Global Maritime Distress and Safety System
ECDIS Electronic Chart Display and Information Systems
BNWAS Bridge Navigational Watch Alarm System
DSC Digital Selective Calling
EGC (INMARSAT) Enhanced Group Calling
GOC General Operators Certificate for GMDSS
COLREG International Convention for Preventing Collisions at Sea 1972 (COLREG 72)
ILO International Labour Organization
PLI Periodical Load Line Inspection
IMDG International Maritime Dangerous Goods Code
IMSBC International Maritime Solid Bulk Cargoes Code
BWMC International Convention for the Control and Management of Ships Ballast Water and
Sediments
ITU International Telecommunications Union Radio Regulations
ISM International Safety Management (SOLAS Chapter IX, Regulation 1)
ISPS International Ship and Port Facility Security (SOLAS Chapter XI-2)
MARPOL International Convention for the Prevention of Pollution from Ships 1973,
as modified by the Protocol of 1978 (MARPOL 73/87)
MLC,2006 Maritime Labour Convention,2006
STCW International Convention on Standards of Training, Certifiction and Watchkeeping for Seafares
MSB Main Switchboard
ESB Emergency Switchboard
N.A. Not Applicable
P&A Procedure and Arrangement Manual
VOCs Volatile Organic Compounds
REC Radio Electronic Certificate
NS New Ship
ES Existing Ship
81 ES : Existing ships constructed before 1 September 1984 (81 Amend.)
81 NS : New ships constructed on or after 1 September 1984 (81 Amend.)
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83 NS : New ships constructed on or after 1 July 1986 (83 Amend.)
88 ES : Existing ships constructed before 1 February 1992 (88 Amend.)
88 NS : New ships constructed on or after 1 February 1992 (88 Amend.)
00 ES : Existing ships constructed before 1 July 2002 (00 Amend.)
00 NS : New ships constructed on or after 1 July 2002 (00 Amend.)
02 ES : Existing ships constructed before 1 July 2004 (02 Amend.)
02 NS : New ships constructed on or after 1 July 2004 (02 Amend.)
04 ES : Existing ships constructed before 1 July 2006 (04 Amend.)
04 NS : New ships constructed on or after 1 July 2006 (04 Amend.)
08 ES : Existing ships constructed before 1 July 2010 (08 Amend.)
08 NS : New ships constructed on or after 1 July 2010 (08 Amend.)
09 ES : Existing ships constructed before 1 July 2011 (09 Amend.)
09 NS : New ships constructed on or after 1 July 2011 (09 Amend.)
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Checklist I
(For Routine Maintenance)
Table 1. Certificate & Documents
1. General
Item Issued date Expiry date Last endorsement Remarks
International Energy
N.A. N.A. N.A.
Efficiency Certificate
International Ballast BWM Convention
Water Management enter into force on 8
Certificate or (SOC) September 2017
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Expiry date
Last
Item Issued date Remarks
endorsement
Conditional Final
Safety Management
Intermediate Audit
Certificate (SMC)
Copy of Document of
Annual Audit
Compliance (DOC)
International Ship
Security Certificate
Maritime Labour Intermediate
inspection and MLC,2006 Reg5.1.3.3
Certificate (MLC) or
Additional and Standard A5.1.3.1
Statement of
inspection where and 5.1.3.10
Compliance ( SOC it has been done.
Initial inspection
and Additional
DMLC Part Ditto
inspection where
it has been done.
For Belize, Liberia,
Crew Accommodation
Panama, Singapore flag
Certificate
ships
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3. Miscellaneous Certificates
Item Issued date Expiry date Remarks
Minimum Manning Certificate SOLAS 74/00 V/14
4. Certificate required by STCW(*1)
for All ships
Endorsement by
Item flag State
Issued date Expiry date Regulation
Certificate of competence
Certificate of proficiency
Certificate of proficiency
Master, C/O, C/E Oil tanker Yes V/1-1 Para 4
and 2/E
Chemical tanker Yes V/1-1 Para 6
Advanced training
on tankers Gas carrier Yes V/1-2 Para 4
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Item Endorsement Issued date Expiry date Regulation
Oil/Chemical Yes for officer
Officers and rating V/1-1 Para 2
tanker No for rating
Basic training on
tankers Yes for officer
Gas carrier V/1-2 Para 2
No for rating
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Item Approved by Language Understood by crew Remarks
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Item Approved by Language Understood by crew Remarks
-Ships applied with only
Ballast Water Management Plan Reg. D-1
(BWMP) -Ships applied with
Reg. D-1 and D-2
Not required
(except Operating in polar
Polar water operation manual
Japanese water
ships)
The related manual in case it is
MLC,2006
referred to DMLC Part II
A copy of complaint procedure MLC,2006
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Item Approved by Language Understood by crew Remarks
For 20,000 DWT
Operation manual for emergency or over
Not required
towing arrangement (ETA) Reg. SOLAS 74/88
II-1/3-4
For oil tanker 150GT
Transfer of oil cargo between oil or over involved STS
tankers at sea (STS) operation plan operation
Reg. MARPOL I/41
For 500GT or over,
constructed on or after
Ship structure access manual
1 Jan. 2006
Reg. SOLAS II-1/3-6
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Item Properly recorded Remarks
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for carriage grain ships
Item Issued by Expiry date Remarks
Item Check Remarks
At least 18 months
15ppm bilge alarm recorded data
apply to Res. MEPC.107(49) equipment
Every 5 years (Renewal survey) or within the term specified in
Calibration certificate for the 15ppm
the manufacturers instruction
bilge alarm
apply to Res. MEPC.107(49) equipment
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Item Check Remarks
- ESP Bulk Carrier defined SOLAS IX/1.6
ESP documents
- Self-unloading vessel affixed ESP notation
(ESP file, thickness measurement
- Oil tanker
record) -Chemical Tanker (with integral tanks)
-For new ships constructed on or after 1 Jul 2014 at new
building stage
Plans and procedure for recovery of
-For existing ships constructed before 1 Jul 2014 by the first
persons from water
periodical survey or renewal survey, whichever comes first
after 1 Jul 2014
-For which the building contract is placed on or after 1 July
2014
-In the absence of a building contract, the keels of which are
Noise survey report
laid or which are at a similar stage of construction on or after 1
January 2015
-the delivery of which is on or after 1 July 2018
Maintained onboard for a minimum period of two years after
Ballast water record book the last entry has been made and thereafter in the companys
control for minimum period of three years.
Calibration certificate of control and
monitoring device for BWMS
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Table 2. Nautical Publications and International Conventions
Item Check Points Satisfied/Not Remarks Reg.
Up-to date (Properly corrected) and
Charts not copies or counterfeit charts
SOLAS 74/00
International code of signals Up-to date (the last editions)
Reg. V/21, 27
International Aeronautical
and Maritime Search and Up-to date (the last editions) MLC,2006
Rescue (IAMSAR Vol. III) Standard
A5.1.1.2
SOLAS
COLREG
International MARPOL
Available on board
conventions ILLC
STCW
MLC,2006
Maritime laws of flag
Available on board
administration
*1: Publications required to be kept on board by Flag State should be confirmed (i.e. Panama, MMC-107,
-108, -215).
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Table 3. Logbook Entries
Item Check Points Entry/Not Remarks Reg.
SOLAS 74/88
Steering gear testing To be recorded the date and detail in the To be referred Reg./19-2
and drills logbook Table 5 SOLAS 74/00
Reg. V/26
Drills of other
To be recorded the date and detail in the To be referred SOLAS 74/88
life-saving appliances
logbook Table 5 Reg. III/19. 5
and on board training
Enclosed space entry To be recorded the date and detail in the To be referred SOLAS 74/88
and rescue drills logbook Table 5 Reg. III/19. 5
On-board training and To be recorded the date and detail in the To be referred SOLAS 74/88
instructions logbook Table 5 Reg. III/19. 5
Weekly inspection of
To be recorded the date and detail in the To be refer SOLAS 74/88
survival craft, rescue
logbook Table 5 Reg. III/20. 6
boat and etc.
Monthly inspection of
To be recorded the date and detail in the To be referred SOLAS 74/88
life-saving appliances
logbook Table 5 Reg. III/20. 7
and lifeboat equipment
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Table 4. Safety in General
Item Check Points Satisfied/Not Remarks Reg.
Kept up-to-date
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Item Check Points Satisfied/Not Remarks Reg.
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Table 5. Testing and drills
Item Check Points Satisfied/Not Remarks Reg.
SOLAS 74/88
Communication system Reg. II
between -1/29.10, 37,
Testing between each compartment
W/H and E/R, W/H and V/12(f),
steering gear room, SOLAS 74/00
Reg.V/19.2.1.9
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Item Check Points Satisfied/Not Remarks Reg.
Visual inspection of all survival craft, rescue
boats and launching Appliances
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Table 6. Navigational Equipment / Safety Navigation
Item Check Points Satisfied/Not Remarks Reg.
Clearly readable by the helmsman at the main
steering position
Working satisfactorily
Track Control System SOLAS 74/00
(TCS, instead of HCS) Versatile change-over between manual and Reg. V/19.2.8
automatic
SOLAS 74/88
Working satisfactorily Reg. V/12 (g),
(I)
Radar
SOLAS 74/00
Plotting facilities are available. (00ES) Reg. V/19.2.3,
19.2.7
SOLAS 74/88
Reg. V/12 (j)
ARPA Working satisfactorily
SOLAS 74/00
Reg. V/19.2.8
SOLAS 74/00
ATA (Automatic
Working satisfactorily Reg. V/19.2.5,
Tracking Aid)
19.2.7
EPA (Electronic SOLAS 74/00
Working satisfactorily
Plotting Aid) Reg. V/19.2.3
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Item Check Points Satisfied/Not Remarks Reg.
SOLAS 74/88
Reg. V/12 (k)
Echo sounder Working satisfactorily
SOLAS 74/00
Reg. V/19.2.3
SOLAS 74/88
Speed and distance log Reg. V/12 (l)
Working satisfactorily
through the water SOLAS 74/00
Reg. V/19.2.3
Speed and distance log SOLAS 74/00
Working satisfactorily
over the ground Reg. V/19.2.9
Update of ENC
Working satisfactorily
AIS (Automatic SOLAS 74/00
Identification System) Annual test to be carried out by approved
When tested
Reg. V/19/2.4
service station and record kept on board
Working satisfactorily
VDR (Voyage Data SOLAS 74/00
Recorder) Annual test to be carried out by approved
When tested
Reg. V/19.20
service station and record kept on board
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Item Check Points Satisfied/Not Remarks Reg.
Working satisfactorily
S-VDR (Simplified For 00ES( SOLAS 74/00
Voyage Data Recorder) Annual test to be carried out by approved When tested 3000G/T) Reg. V/20.2
service station and record kept on board
Working satisfactorily
LRIT (Long Range
SOLAS 74/06
Identification & Conformance test report issued by
Reg. V/19-1
Tracking) administration or testing ASP to be kept
on board
Sound reception system
SOLAS 74/00
(when the bridge is Working satisfactorily
Reg. V/19.2.1.8
totally enclosed)
Transmitting Heading
SOLAS 74/00
Device (THD) (ships of Working satisfactorily
Reg. V/19.2.3.5
300 GT to 500 GT)
SOLAS 74/00
Available on board (including VDR/S annual
Maintenance records Reg. V/16
test and compliance statement for 00NS )
&18.8
Pilot card
Available on board
(All ship) Resolution
Wheelhouse poster A.601(15)
Available on board
(L100 m )
Working satisfactorily
SOLAS 74/88
Supplied from emergency power.
Reg. V/11
Daylight signal lamp
SOLAS 74/00
Battery & charger for 00NS
Reg. V/19.2.2
Spare bulbs (3 pcs) (00NS)
SOLAS 74/00
Planed the whole of voyage,
Voyage plan For next Voyage Reg.V/34 IMO
from berth to berth
Res.A.893(21)
In case where ships engaged on international
Record of navigation voyage exceeding 48 hours, to be submitted a SOLAS 74/00
activities daily report to company, and to be kept on Reg./28
board
For 150GT or SOLAS 74
BNWAS Working satisfactorily
over Reg. V/19
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Item Check Points Satisfied/Not Remarks Reg.
Fore & aft masthead lights
Side lights
Stern light
Control panel
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Table 7. Lifesaving Appliances
Item Check Points Satisfied/Not Remarks Reg.
Condition of hull inside & outside
(no rust, no doublers)
SOLAS 74/88
Reflective tape on hull
Reg. III/20,34
Marking (Ships name, No of persons, Port of to 36
registry etc.), retro-reflective tapes
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Condition of davits
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Validity of battery
Validity of rockets
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Table 8. Fire Fighting Appliances
Item Check Points Satisfied/Not Remarks Reg.
Insulation on A class bulkheads and decks in
good condition SOLAS 74/88
Reg. II-2/42
Penetrations of ventilation ducts cable SOLAS 74/00
Fire integrity penetration and pipes through A class bulk Reg.II-2/9
heads and decks in good order
Operate satisfactorily
SOLAS 74/88
Self-closing doors not to be fitted with hold-back Reg. II-2/47
Fire doors For 81 NS
hooks, rope or wedge SOLAS 74/00
Reg.II-2/9
Condition of door, door frame and door hinge
SOLAS 74/88
Closing arrangements in good order Reg.
II-2/11.2.2,
Skylights
SOLAS 74/00
Skylights to be of steel and not contain glass
For 81 NS Reg.
panels
II-2/9.5.2.2
Operate satisfactorily
Cargo holds
Engine room SOLAS 74/88
Accommodation spaces Reg. II-2/5.1.4
Fire dampers
SOLAS 74/00
Control stations
Reg. II-2/5.2
Other spaces
Clear marking of Close-Open
No hole/defection of dampers
Operate satisfactorily
Operates satisfactorily
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Item Check Points Satisfied/Not Remarks Reg.
Foam type fire
Visual condition in good order SOLAS 74/88
extinguishers of 45
Reg. II-2/7.2
litters capacity or
SOLAS 74/00
equivalent in engine Easily usable condition Reg.II-2/10.5
room
Piping in lines in good order, without leakage
or no heavy corrosion
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* Maintenance, testing and inspections for fire fighting appliances (SOLAS 74/00 Reg.II-2/14.2.2.1) are to
be carried out in accordance with the maintenance plan (SOLAS 74/00 Reg. II-2/14.2.2.2) including the Flag
special requirements prepared by company.
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Table 9. Radio Installation
Item Check Points Satisfied/Not Remarks Reg.
Function satisfactorily SOLAS 74/88
VHF installation
(DSC to be checked) Reg. IV/7
Function satisfactorily
MF installation
(DSC to be checked)
SOLAS 74/88
Function satisfactorily
MF/HF installation Reg. IV/8,9,10,
(DSC to be checked)
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Function satisfactorily
INMARSAT-C
(Include EGC receiver)
SOLAS 74/88
NAVTEX receiver Function satisfactorily
Reg. IV/7.1.4
Function satisfactorily
Validity of battery
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List of radio
determination and Up-to date (the last editions)
special service station
Manual for use by the
maritime mobile and
Up-to date (the last editions)
maritime satellite
station
Clock Operates satisfactorily
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Table 10. Load Line
Item Check Points Satisfied/Not Remarks Reg.
ILLC AX I
Freeboard marks Clearly marked on shell plating each side
Reg.5, 6
Triangular mark
SOLAS 74/00
(for bulk carrier of Condition of Triangular mark
Reg. XII/8
alternate loading)
Superstructure end ILLC AX
No heavy wastage exceeding permissible limit
bulkhead Reg.11
Effective weathertightness
Doors of all access
openings in bulkhead at No heavy corrosion, holes ILLC AX
ends of enclosed Reg.12
superstructures. Condition of gaskets and clamping devices in
good order
Effective weathertightness
Effective weathertightness
Effective weathertightness
Machinery space ILLC AX
openings Covers, casings and coamings in good Reg.17
condition without heavy wastage or holes
Effective weathertightness
Manholes, ILLC AX
flush scuttles Covers and bolts in good condition without Reg.18
heavy wastage
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Effective weathertightness
Deckhouses, Bulkhead plating in good condition without
companionways with heavy corrosion or holes ILLC AX
openings in freeboard Reg.18
Doors in good condition without heavy
deck
corrosion or holes
Gaskets and clamping devices in good order
Effective weathertightness
Cargo ports and similar ILLC AX
openings Steel plating and attachments in good Reg.21
condition without heavy wastage
ILLC AX
Freeing ports Draining arrangements in good order
Reg.24
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Table 11. Hull Construction and piping on deck
Item Check Points Satisfied/Not Remarks Reg.
Main deck plating Condition in good order
Cross deck plating (No heavy wastage, corrosion, cracks)
No leakage, damage
No leakage, damage
No leakage, damage
Remarks*: To be applied for oil tanker of 500 G/T and over and bulk carriers of 20,000 G/T and over, which
are constructed on or after 1 January 2006.
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Working satisfactorily
High velocity P/V
(No sticking/clogging by solidifying
valve
substances)
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Table 12. Machinery in Engine room
Item Check Points Satisfied/Not Remarks Reg.
Operate satisfactorily
SOLAS 74/88
Jacketed High Press. FO pipes in good order
Ch. II-2/15.2
SOLAS 74/00
FO leak alarm in good order
Ch. II-2/4
Operate satisfactorily
SOLAS 74/88
Jacketed High Press. FO pipes in good order
Ch. II-2/15.2
SOLAS 74/00
FO leak alarm in good order
Ch. II-2/4
Operate satisfactorily
No leakage of steam/water/oil
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Item Check Points Satisfied/Not Remarks Reg.
Bilge pumps, pipings in good order
Bilge lines
Emerg. Bilge suction Valve operate
satisfactorily
Insulation of pipes Condition in good order
SOLAS 74/88
Cleanliness of E/R Ch.II-1 Part C
(Must be clean without rubbish or waste oil)
Engine Telegraph
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Table 13. Electrical Equipment
Item Check Points Satisfied/Not Remarks Reg.
Operate satisfactorily
SOLAS 74/88
Emergency generator
st nd Ch.II-1 Part D
1 , 2 starting arrangement in good order
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Table 14. Mooring Arrangements
Item Check Points Satisfied/Not Remarks Reg.
Condition in good order, no heavy wastage,
missing components or damage
Anchor & chain cables
Stowage condition in good order
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Table 15. Marine Pollution
Item Check Points Satisfied/Not Remarks Reg.
Operates satisfactorily
Pollution placard
Properly separate
Garbage management MARPOL V
Garbage Record
Book shall be
Maintain a garbage log
complied with IMO
Res.MEPC.116 (51)
Sewage treatment
Operates satisfactory
Plant/Sewage
Holding Tank with 400G/T and above
Overboard valve in good order MARPOL
pump or carry more than
IV
15 persons
Standard discharge
Fitted in good condition
connection
Ozone-depleting There is no substance on board except for MARPOL
substance listing on IAPP Cert VI
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Item Check Points Satisfied/Not Remarks Reg.
Alarm/Interlock
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Table 16. Cargo Handling Gear
Item Check Points Satisfied/Not Remarks Reg.
Masts, posts, booms,
jibs including
Condition in good order
attachments
(No serious wear, heavy corrosion or damage)
(eye plates, heel pieces,
gooseneck)
Condition in good order
Loose gear (No heavy wear, corrosion or damage)
(blocks, sheaves,
hooks, shackles, wire Distinguishing numbers stamped on loose gear
ropes, etc.)
Test certificates available ILO 152
Marking SWL on
Condition in good order
Boom/hook
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Table 17. Accommodation
Item Check Points Satisfied/Not Remarks Reg.
-Flushing of toilets in good condition.
-Toilets to be clean
-Floor tiles in good condition without
Toilets broken tiles
-Floor to be clean
Floor drainage in good condition
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&KHFNOLVW,,
(For PSC inspection ---Checklist for the typucal deficiencies---)
Remarks)
1)Activity of the recent Port State Control or the detail of Statistical
analysis of detained ships registered to ClassNK are introduced in the
Annual Report on Port State Control published by ClassNK which can
be downloaded in ClassNK website as below address.
(URL: http://www.classnk.or.jp/hp/en/info_service/psc/)
2) Items on the checklist do not cover the whole scope of a Port State Control
inspection. Therefore, you are recommended to also use other checklists
such as Checklist I, III, IV and V on GOOD MAINTENANCE ON
BOARD SHIPS during the shipboard maintenance.
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Fire Safety Measures (Checked by : )
Item Typical deficiencies Check items Condition Action
Fire-Dampers, Valves, Quick Closing Inoperable closing devices, wasted fire No corrosion or wastage on the casing of ventilator for engine
Devices, Remote Control, etc. damper, room/funnel damper?
Is the internal fire damper operating normally?
Seized Emergency shut-off valves on
Are Emergency shut-off valves on FO tanks operating normally?
FO tanks
LO tanks closing valve disable in the
Are closing valves on LO tanks properly closed?
open position
Inoperable or low pressure emergency
Fire Pumps Are Emergency fire pumps operating normally?
fire pumps
Is delivery pressure normal?
Is priming pump operating normally?
Wastage or leaking of Fire main No corrosion or wastage of the Fire main?
No leakage from Fire main in running condition?
Inoperable isolating valve Is isolating valve operating normally?
Prevention (Fire protection) Damage to fire proof door No damaged Fire door including door packing on door frame?
Damage to self-closing proof door Is self-closing device of Fire doors operating normally?
51
Damage to fire protection on Escape
No damaged fire protection for Escape trunk or door?
trunk
Damage/missing to cable penetration No damaged/missing of insulation material for fire division
material bulkhead/deck?
Damage/missing to fire protection No damaged/missing parts of fire protection material in Engine
material room?
Defective explosive proof lamp No damaged explosive proof lamp?
Fixed Fire Extinguishing system Inoperative CO2 F.F.E. system No disconnected CO2 cylinder pilot lines?
Wastage of CO2 pipeline No wasted CO2 pipeline?
Wasted/holed CO2/Foam fixed fire
Is CO2/Foam tested by air blow or water flow?
extinguishing system
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Inoperative of hyper mist F.F.E system Is hyper mist system switched on and suction valve opened?
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Missing service report of Fire
Fire Fighting Equipment Is there an effective service report kept onboard?
Extinguishers
Defective hose/nozzle No damaged Fire hose/nozzle?
Jacketed piping system for high pressure fuel Improper modification of drain line, Are the prevention measures correctly constructed?
lines leakage alarm system Are leakage alarm systems operating normally?
Ready availability of Fire Fighting Improper arrangement of portable fire
Is a portable fire extinguisher arranged as shown in the drawing?
Equipment extinguishers
Seized valve of fire main hydrant Are all hydrants operating normally?
Unserviceable Breathing Apparatus Is the cylinder for Breathing Apparatus serviced properly?
Emergency escape breathing device (EEBD) Inoperative of EEBD Are all EEBD with sufficient pressure?
Fire detection Inoperative Fire Detection System Is fire detection system operating normally?
52
Wasted/holed shell No damage/wastage of shell or equipment?
Inoperative of steering system Is steering system operating normally?
Inoperable/inadequate resetting 'on- Is on-load release gear operating normally?
load' release gear Is on-load release gear properly resettled?
Lifeboat Inventory Equipment missing/expired No expired Lifeboat inventory or missing equipment?
Embarkation Arrangements for Survival Craft Wastage of Embarkation ladder No wastage of Embarkation ladder?
out of work
MARPOL-ANNEX I (Checked by : )
Item Typical deficiencies Check items Condition Action
Wasted and holed separator casing No corrosion or wastage of the casing of Oil filtering equipment?
No corrosion or wastage of the discharge line from Oil filtering
Wasted discharge line
equipment?
Oily and dirty inside discharge pipe
Fitting of by-pass line No by-pass line fitted to oil filtering equipment?
15ppm alarm arrangement Failure of alarm Is the 15ppm-alarm arrangement operated normally?
Is the automatic stopping device for 15ppm-alarm arrangement
Inoperable automatic stopping device
operating normally?
SOPEP Not updated Are list of coastal state contacts updates?
Cleanliness of Engine Room Excessive oil in Engine Room Is the engine room dirty?
No leakage of fuel oil or lubricating oil from main engine /
Propulsion main engine/Auxiliary engine Leakage of fuel oil
53
auxiliary engine or other piping's?
Auxiliary engine Not ready to use Are stand by auxiliary engines ready to use?
Beam,Frames,Floors-Corrosion Wasted frames in cargo holds No wastage of hold frames, beams, etc.?
Wasted longitudinals and transverse
No wastage of longitudinals, transverse webs in WBT?
webs in WBTs
Emergency Lighting, Batteries & Switches Deficient battery/emergency generator Is emergency generator/battery operating normally?
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Ventilators, Air Pipes, Casings Wasted/holed ventilator, air pipes No wastage/holes in air pipes or ventilators?
Damaged float of air pipe head and
No damage/stuck floats of air pipe head and closing device?
closing device
Wasted/holed hatch cover, hatch
Hatch cover, Tarpaulins, Hatch coaming No corrosion or wastage of hatch covers/coamings?
coaming
No excessive wear/damaged or missing cargo securing device
Securing device defective/missing
including cleat-support brackets?
Rubber packing damaged/missing No damaged or missing rubber packing?
Weather tight doors Defective weather tightness Does the weather tight doors maintain weather tightness?
Wastage/defective doors & packings No corrosion or wastage of doors or packings?
Different and valid LL certificates kept Are LL certificates not in use kept in a sealed envelope in the
Multiple Load Line Certificates
onboard Master`s safe?
54
Navigation equipment Inoperative of navigation equipment Are navigation equipment operating normally?
Charts Navigation charts not updated/correct Are the latest navigation charts provided onboard?
Navigation charts for intended voyage
Are navigation charts for the intended voyage provided onboard?
not available
Nautical publications (tide table, list of
Are latest nautical publications (tide table, list of lights, list of radio
Nautical Publications lights, list of radio signals, etc.) not
signals, etc.) provided onboard?
updated/correct
Nautical publications incomplete / Are latest corrected supplements of nautical publications provided
missing onboard?
Lights, shape, sound-signals Miss-fitting of navigation lights Are navigation lights properly fitted as shown in the drawings?
Failure of daylight signaling light Is daylight signaling light operating normally?
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Radio Communications (Checked by : )
Item Typical deficiencies Check items Condition Action
Abandon ship drills Not familiar with the drill Is the abandon ship drill and education, etc. executed?
55
Fire drills Not familiar with the drill Is the fire drill and education, etc. executed?
Is the enclosed space entry and rescue drill and education, etc.
Enclosed space entry and rescue drills Not familiar with the drill
executed?
Not familiar with operation of
Is demonstrate operation of OWS/Incinerator/Sewage treatment
MARPOL equipment operation OWS/Incinerator/ Sewage treatment
plant and education, etc. executed?
plant
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Good Maintenance On Board Ships
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IRU6DIHW\0DQDJHPHQW6\VWHP
ISM Satisfied
Item Check points
Code Yes No
DOC is effective for ship.
- Type of ship
- Flag state
A copy of DOC 13
- Company name
- Due date and Annual Verification within 3 months before and after
the anniversary date
Ships personnel are familiar with a Company safety and environmental
Policy 2.2
protection policy.
The ship is manned with qualified, certified and medically fit seafarers in
accordance with STCW 2011 Edition & Flag requirements. (Refer to 6.2
CHECKLIST I Table 3. 0LVFHOODQHRXV&HUWLILFDWHV).
On board training in support of the SMS have been followed according to
6.5
Procedures.
Onboard Communication
Resources & Where the multi-national crew members are onboard:
Training 1. Working language onboard is established.
2. Masters order or job instructions in working language are clearly
6.6 /
understood by crew.
6/7
3. All members of crew can communicate effectively in the execution
of their duties.
4. Poster / Placard / Relevant documentation on the SMS in a working
language or language understood by the ship's personnel.
Insufficient skills for smooth function test for 15ppm Bilge alarm 7
[Engine]
The engineers are familiar with FO/DO Change-over for SOx Emission
7
CA & Bunkering procedures.
All crewmembers were familiar with their designated muster stations. 8.2
The crews know the position of isolation valve on Fire main line 8.2
56
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Crew are familiar with fire drill including the usage of firemans outfit 8.2
Review, Office personnel carry out internal audit the vessel at intervals not
12.1
verification exceeding 12 months, except exceptional circumstances.
57
&KHFNOLVW,9
)RU,QWHUQDWLRQDO6KLSDQG3RUW)DFLOLW\6HFXULW\
Check
Items to be checked before entering port Reference
OK NA
Certificates & Significant Documents
Latest ISPS Code
Valid ISSC (or Interim ISSC) XI-2/9.2.1.1
Latest approved SSP A/9.1
Current Security Level onboard & at the next port of call XI-2/9.2.1.2
Documentary evidence of declaration of the CSO for the vessel A/11.1
Documentary evidence for assignment of the SSO by the CSO A/12.1
SSO Certificate STCW VI/5
Certification in security awareness training or training on designated security duties STCW VI/6
Exchange of DoS (Declaration of Security) with port authority of next call A/5
Records
All records shall be kept in the working language or language of the ship
A/10.2
If languages used are not English, French or Spanish, a translation into one of those languages shall be included.
58
Trainings A/10.1.1
Drills A/10.1.1
Drills when more than 25% of crew have been changed B/13.6
Exercises A/10.1.1
Change in security level A/10.1.4
Communications relating to the direct security of the ship A/10.1.5
Internal audits A/10.1.6
Periodic review of the SSA A/10.1.7
Periodic review of the SSP A/10.1.8
Maintenance & calibration of SSAS A/10.1.10
Testing of SSAS A/10.1.10
Last 10 calls at port facility XI-2/9.2.3
Good Maintenance On Board Ships
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Check
Items to be checked before entering port Reference
OK NA
Crew Familiarity
Who is Company Security Officer A/11.1
Who is Ship Security Officer A/12.1
Where is the Designated access point during the port stay
How does assigned crew control all visitors onboard (include stevedore) and made log
How often does assigned crew check effects of visitor and made log
Where the vessel restricted area
How these restricted area to be controlled B/9
When does assigned crew conduct monitoring of deck & ship surrounding
How loading of cargoes, ships stores & spare parts to be controlled
There are the persons whose are not subject to check of their effects
When & How stowaway search to be conducted
59
Good Maintenance On Board Ships
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Checklist V
)RU0DULWLPH/DERXU&RQYHQWLRQ
60
A1.2.1
4 Medical certificate clearly states that A1.2.6b
-a Seafarer is medically fit to perform the duty he/she is to carry out on board the ship -
Seafarer is not suffering from any medical condition that is likely to be aggravated by service at sea or to render the -
-b seafarer unfit for such service or to endanger the health of other persons on board .
A1.2.7a, A1.2.7b
Medical certificate is valid. A1.2.8a, Before entering
5 If it is expired during a voyage, the duration of such condition is not more than 3 months. A1.2.8b port
A1.2.9
If seafarer without a valid medical certificate works on board the ship (e.g. for urgent cases).
6 A1.2.8
The permission for working on board the ship has been obtained.
7 Medical certificate is provided in English (in case International voyages) A1.2.10
3 Qualifications of Seafarers (Regulation 1.3) at embarkation
All seafarers have all required certification, qualification and certificate of training which are valid. R.1.3.1
1 R.1.3.3
4 Seafarers employment agreements at embarkation
1 The copy of valid SEA for all seafarers is available on board. A5.1.5.4
All seafarers have a document containing a record of their employment. (such as a discharge book which does not A2.1.1e
2 contain statements as to the quality of the seafarers work and payment of the seafarers wages. ). A2.1.3
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1 license or certificate issued by the country. A1.4.2
A1.4.6
In case, the SRPS is located in countries not ratified the Convention , there is the document (such as certificate issued R1.4.3
61
2 by third party or flag state concerned or internal audit report prepared by the shipowner) showing that the shipowner A1.4.9
has verified (as far as practicable) that the SRPS is operated in compliance with the requirements of MLC, 2006
6 Hours of work or rest (Regulation 2.3) regularly
1 A copy of the record of daily hours of work or rest is provided to all seafarers. A2.3.12
2
The records of daily hours of work or rest are endorsed by master or a parson authorized by master and the seafarers A2.3.12
concerned properly.
8 Accommodation (Regulation 3.1) regularly
Crew accommodation inspections have been conducted by the master or designated officer at appropriate interval.
1 A3.1.18
The inspections record has been maintained appropriately.
9 On-board recreational facilities (Regulation 3.1) regularly
Recreational facilities inspections have been conducted by the master or designated officer at appropriate interval.
1 A3.1.18
The inspections record has been maintained appropriately.
10 Food and catering (Regulation 3.2) regularly
1 Inspections have been conducted by or under the authority of the master at appropriate interval with respect to: A3.2.7
-a Supplies of food and drinking water. A3.2.7
-b All spaces and equipment used for the storage and handling of food and drinking water. A3.2.7
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-c Galley and other equipment for the preparation and the service of meals. A3.2.7
2 The inspections record has been maintained appropriately. A3.2.7
11 Health and safety and accident prevention (Regulation 4.3) regularly
1 Living, working and training environment have been maintained safe and hygienic. R4.3.1
2 Seafarers are informed about the OSH policy and program. A4.3.1a
3 Reasonable precautions have been maintained appropriately. A4.3.1b
Special measures for occupational safety and health protection have been taken appropriately for seafarers of the under
4 A4.3.2b
18 years of age.
A4.3.2c
5 Ship safety committee (for ships with 5 or more seafarers) is held at appropriate interval. A4.3.2d
A4.3.2c
6 The minutes are recorded. A4.3.2d
7 Issues are raised by the ship safety committee and safety inspections have been addressed in a timely manner. A4.3.2c
A4.3.2d
8 On board occupational accidents, injuries and diseases are adequately inspected and reported. A4.3.5
9
Information concerning particular hazards on board ships is brought to attention of all seafarers by posting official A4.3.7
notices and/or by providing training videos and/or brochures etc. containing relevant information.
12 On board medical care (Regulation 4.1) regularly
1 Seafarers are received medical care and health protection services free of charge on board the ship or in a foreign port. A4.1.1.d
2 A medicine chest, medical equipment and medical guides have been maintained appropriately. A4.1.4.a
62
13 On board complaint procedures (Regulation 5.1.5) at embarkation
1 All seafarers are given a copy of the onboard complaints procedures. A5.1.5.4
14 Payment of wages (Regulation 2.2) regularly
All seafarers receive their wages in full accordance with their employment agreements at no greater than monthly R.2.2.1
1 intervals. A2.2.1
All seafarers are given a monthly account of the payments due and the amounts paid, including wages, any additional
2 A2.2.2
payments, and any the rate of exchange used if applicable.
All seafarers are provided by the shipowner with a means to transmit all or part of their earnings to their families or A2.2.3
3 dependants or legal beneficiaries. A2.2.4
Any charge directed to the seafarers for such transmission of wages, including the currency exchange rates, is in A2.2.5
4 accordance with the flag state requirements specified in the DMLC Part I.
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Appendix
(Photos of the typical deficiencies)
Mechanical ventilators are to be properly maintained in good working condition and checked
internally and externally. Check points are as follows:
- 63
63 -
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(2)Corrosion Holes and/or Wastage of Fire Dampers
- 64
64 -
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2. Air Pipe and Natural Ventilator
Air pipes and natural ventilators are to be properly maintained in good condition and checked
internally and externally. Check points are as follows:
- 65
65 -
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Damage and/or Stuck Disc Floats
- 66
66 -
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(3) Missing Nuts and/or Bolts
Missing butterfly nut of gooseneck ventilator Missing bolts of air pipe head
- 67
67 -
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3. Accommodation Doors
Accommodation doors are to be properly maintained in good working condition. Check points are
as follows:
- 68
68 -
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Lifeboats and lifeboat davits including their equipment are to be properly maintained in good
condition. Check points are as follows:
- 69
69 -
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- 70
70 -
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(5) Wastage of Sheaves and/or Hooks
6LGHYLHZ
- 71
71 -
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Inadequate Resetting of On-load Release Gears
- 72
72 -
*RRG0DLQWHQDQFH2Q%RDUG6KLSV
,QFRUUHFWSRVLWLRQRIWKHOHYHU
'HIHFWLYHUHOHDVHFDEOH
Correct position of the lever
- 73
73 -
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(7) Damage and/or Missing of Equipment
- 74
74 -
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5. Lifebuoys
6. Handrails
Damaged handrails
- 75
75 -
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7. Oil Filtering Equipment
Oil filtering equipment and 15ppm alarm are to be operationally tested in good working condition.
Check points are as follows:
(1)Sampling Test
How to check: Periodical sampling test for the filtered water from the test cock of the
oil filtering equipment or the outlet of the oil content meter in a cup
Check item: Are there visible traces of oil in sampling water?
Action to be taken: Oil water separators and discharge pipes are to be cleaned.
- 76
76 -
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(2)Illegal Piping
- 77
77 -
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Partial lack of a high-pressure fuel oil pipe Dirty Engine room tank top
doubling jacket
Inappropriate repairs by rubber patch and plastic Inappropriate repairs by rubber patch on SW pipe
putty for G/E
- 78
78 -
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Bucket filled with oily mixture bilges in E/R Oil leakage of M/E
Lighting fittings are to be properly maintained in good condition. Check point is as follows:
- 79
79 -
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10.Accommodation Ladder/Pilot Ladder
Damaged rope
- 80
80 -
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Draft mark/LL mark are to be properly maintained in good condition. Check point is as follows:
Faded marks
- 81
81 -
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12.Cargo Hatch and Small Hatch
Cargo hatches and small hatches are to keep weathertight condition adequately. Check points are as
follows:
(1) Corrosion Holes and/or Wastage of Cargo Hatch Covers and Small Hatches
- 82
82 -
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(2) Missing Nuts and Brackets
Missing nut of small hatch Missing nut and bracket with bolt
- 83
83 -
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(4) Damage and/or Wastage of Securing Devices with Supports
Excessive gap of hatch cover side cleat Excessive gaps of hatch cover
- 84
84 -
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13.Fire Integrity
Fire insulations are to be properly maintained in good condition. Check point is as follows:
Partly missing A-60 class insulation A hole on the A-60 class bulkhead
Fire insulations are to be properly maintained in good condition. Check point is as follows:
- 85
85 -
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15.Emergency Fire Pump
Emergency fire pumps are to be tested periodically with adequate pressure and the ships crews are
to be familiar with operation of emergency fire pump. Check points are as follows:
- 86
86 -
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16. Fire Line
Fire lines are to be properly maintained in good condition. Check point is as follows:
- 87
87 -
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Fire hoses and/or hydrant are to be properly maintained in good working condition. Check points
are as follows:
Missing of fire nozzle Missing of coupling
- 88
88 -
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IMO symbols are to be properly maintained in good condition. Check point is as follows:
- 89
89 -
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Navigation lights are to be properly maintained in good condition. Check point is as follows:
- 90
90 -
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20. MF/HF Radio Installation
MF/HF radio installations are to be operationally tested in good working condition by using both
AC and DC power and the GMDSS officers are to be familiar with operation of MF/HF radio
installation. Check points are as follows:
- 91
91 -
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21. Mooring Arrangement
Mooring arrangements are to be properly maintained in good condition. Check point is as follows:
Ships crews are to be familiar with garbage management. Check point is as follows:
Garbage bags are left with unattended in rope Ventilator is obstructed by garbage
store
- 92
92 -