Deskjet 840c

HP DeskJet 840C Series (USB)
Printer
User’s Guide for Macintosh
English
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HP Customer Care
Thank you for buying an HP DeskJet printer. Because HP wants owning your printer to
be a trouble-free experience, we back your purchase with HP Customer Care—
award-winning service and support that includes:
HP Customer Care Online

Click your way to a quick solution! HP Customer Care Online is a great place to
start for answers to questions about your HP DeskJet printer — 24 hours a day,
seven days a week.
If you have a modem connected to your computer and subscribe to an online
service, or have direct access to the Internet, you can obtain a wide variety of
information about your printer at the following web sites:
English: http://www.hp.com/support/home_products
French: http://www.hp.com/cposupport/fr/
German: http://www.hp.com/cposupport/de
Japanese: http://www.jpn.hp.com/CPO_TC/eschome.htm
Portuguese: http://www.hp.com/cposupport/pt
Spanish: http://www.hp.com/cposupport/es/
From HP Customer Care Online you can link to HP Customer Care User Forums
and HP Customer Care Email.
HP Customer Care User Forums

Go online, anytime, and you will also find helpful user forums—a great source of
ideas and suggestions for using your HP DeskJet printer. You can access the user
forums directly from http://www.hp.com/support/home_products.
HP Customer Care by Phone

Call us direct and connect with a service technician who specializes in your
product and who can typically answer your questions in one phone call. See
page 43 in this User’s Guide for phone numbers.
ii

Acknowledgments
Apple, the Apple logo, AppleTalk, ColorSync, the ColorSync logo, Finder, Mac,
Macintosh, MacOS, PowerBook, Power Macintosh, and QuickDraw are trademarks
of Apple Computer, Inc., registered in the U.S. and other countries.
Notice
The information contained in this document is subject to change without notice.
Hewlett-Packard Company makes no warranty of any kind with regard to this
material, including, but not limited to, the implied warranties of merchantability
and fitness for a particular purpose.
Hewlett-Packard shall not be liable for any errors or for incidental or
consequential damages in connection with the furnishing, performance, or use of
this material.
All rights reserved. Reproduction, adaptation, or translation of this manual is
prohibited without prior written permission of Hewlett-Packard Company, except
as allowed under the copyright laws.
No part of this document may be photocopied, reproduced, or translated to
another language without the prior written consent of Hewlett-Packard Company.
Edition 1, September 1999
© Copyright Hewlett-Packard Company and Apple Computer, Inc. 1999
Portions © Copyright 1989-1999 Palomar Software, Inc. HP DeskJet 800C Series
Printers includes printer driver technology licensed from Palomar Software, Inc.,
www.palomar.com.
iii

Table of Contents
Chapter 1 Using Your Printer

Buttons and Lights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Paper Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Basic Printer Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3
Chapter 2 Using Your Printer Software

Choosing Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Other Ways to Select a Default Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Desktop Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Checking Printer Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Page Setup - Controlling Page Layout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Print Dialog Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Printing on Different Types of Paper and Media . . . . . . . . . . . . . . . . . . . . . . 13
HP DeskJet Utility Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Chapter 3 Using and Caring for Your

Print Cartridges
Print Cartridge Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Replacing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Storing Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Cleaning Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Damage Resulting from Refilling the Print Cartridges . . . . . . . . . . . . . . . 32
Chapter 4 Getting Help When Things Go Wrong

Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
HP Customer Care . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Chapter 5 Supplies and Accessories

Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Printer Quick Start Posters and User’s Guide for Macintosh . . . . . . . . . . 45
Paper and Other Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Ordering Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Appendix A Setup Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Appendix B Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Appendix C Legal Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
iv

Table of Contents
Regulatory Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Limited Warranty Statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
HP Year 2000 Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Introduction
Thank You For Buying an HP DeskJet Printer!
Here’s what comes in the box. If something is missing, talk to your HP dealer or call
HP Customer Care. (See “HP Customer Care by Phone” on page 43 for the
appropriate telephone number.)
Printer
Power adapter
6410020
Black print Color print Printer software

Power cord cartridge cartridge (CD and/or diskettes)
Note: You will need to buy a USB-to-USB printer cable to connect your
HP DeskJet printer to your computer. See page 45 for ordering information.
vi

Introduction
Special Features of Your HP DeskJet Printer

Your new HP DeskJet printer is equipped with special features:
• Stunning photo quality through HP’s Color Layering Technology

• Laser-quality black text
• Excellent print quality on plain paper
• Uncompromising performance with print speeds of up to 8 pages per minute
for black text and 5 pages per minute for text with color graphics with the
HP DeskJet 840C Series printers
• Efficient, fast photo image printing
• Large capacity paper tray that holds up to 100 sheets
Finding More Information

This User’s Guide shows you how to operate your printer. For more information:
• Use the Quick Start Poster for installation.

• Turn on balloon help in the Help menu. Move your cursor over any print
setting to view an explanation.
• Visit the HP web site at http://www.hp.com/support/home_products for the
latest product information, troubleshooting, and printer software updates.
vii

1 Using Your Printer
Buttons and Lights
The buttons on the front of your HP DeskJet printer let you turn the printer on and
off, or to resume printing. The lights give you visual cues about the state of your
printer. The buttons and lights from top to bottom are:
Power Button and Light – Use the

Power Button to turn the printer on and off.
The green light on the Power Button flashes
when printing is in progress.
Resume Button and Light – Whenever

the light on the Resume Button flashes,
press the Resume Button to continue
printing.
Print Cartridge Status Light – When lit, 6410923
this light indicates that you need to check

the status of your print cartridges. “Print Cartridge Status” on page 26 for more
information.
Warning Only use the Power Button on the front of the printer to turn the printer on
and off. Using a power strip, surge protector, or a wall-mounted switch to
turn the printer on and off may cause premature printer failure.

Paper Trays
IN Tray
You place paper and other media
types for printing in the IN tray. Pull
out this tray for easy loading. Once
you insert the media you want to use,
slide the paper guides so they rest
snugly against the media. Be sure to
slide all media as far as it will go into
the IN tray.
Length paper guides
6410006
Width paper guide IN tray pulled out

OUT Tray
The printer sends its completed pages
to the OUT tray. The OUT tray has two
different positions.
Up – For ease of loading media in the
IN tray.
Down – For printing, flip the OUT tray
down. Be sure to slide both paper
adjusters to fit snugly against the OUT tray up
OUT tray down
paper’s edges. Make sure the paper
6410008
lies flat in the tray and that the paper
fits under the tab of the length paper Paper guides snug
guide. IN tray pushed in

Basic Printer Maintenance

Because the printer ejects ink onto the paper in a fine mist, ink smudges will
eventually appear on the printer case. To remove smudges, stains, and/or dried
ink from the exterior of the printer, use a soft cloth moistened with water.
When cleaning your printer, keep these tips in mind:
• Do not clean the interior of the printer. Keep all fluids away from the interior.
• Do not use household cleaners or detergent. In the event that a household
cleaner or detergent is used on the printer, wipe the printer’s exterior surfaces
with a soft cloth moistened with water.
• Do not lubricate the rod on which the print cartridge cradle moves. Noise is
normal when the cradles move back and forth.
For information on cleaning print cartridges and the print cartridge cradle, see
“Cleaning Print Cartridges” on page 29.

2 Using Your Printer Software
Note: Before you can use your printer, you must have installed the printer
and printer software as described on the Quick Start Poster.
Choosing Your Printer

If you haven’t already selected your HP DeskJet as the default printer in the
Chooser, you should do so now. To select your printer using a USB connection:
1 Make sure the computer and printer are turned on, and your printer is
connected to your computer with a USB cable.
2 From the Apple menu, select Chooser.

3 In the left side of the Chooser window, click the DeskJet 800 Series (USB)
icon.
4 In the right side of the Chooser window, click DeskJet 840C.
5 Close the Chooser.
Other Ways to Select a Default Printer

Besides using the Chooser, you can also select a default printer in the following
ways:
• Select the desired printer by clicking on the menu bar printer icon at the top of
the screen, and choosing DeskJet 840C.
• If your control strip is on, then select the desired printer by clicking the printer
icon in the control strip, and choosing DeskJet 840C.
• Drag the document you want to print to the desktop icon of the printer you
want to use.
• Click the icon of the HP DeskJet printer you want to use, and choose Set
Default Printer from the Printing menu.
The Print command will send your documents to this printer until you select a
new default printer. If you switch printers, check your document before you
print it to see whether the formatting or pagination changed.

Desktop Printing
Desktop printing is useful when you have a number of documents to print at once,
or when you have a document that is already formatted for printing on a
particular printer. There are two methods to print documents from the desktop. To
perform desktop printing, either:
• Drag the icons of the documents you want to print to the desktop icon of the
printer you want to use.
OR
• Select the icons of the documents you want to print, then choose Print from the
File menu. When the Print dialog box appears, select your print options, then
click the Print button.
Checking Printer Status

You can tell the status of a printer by looking at its desktop icon:
Icon Description Icon Description
Idle printer (default) Printing stopped on
default printer
Idle printer (not default) Error on default printer
Printing on default printer Printer not available or

connected

Page Setup - Controlling Page Layout

You control settings such as paper size, scaling, page orientation, and watermarks
from the HP DeskJet 800 Series Page Setup dialog box. To get to this dialog
box:
1 Open the software program used to create your document.
2 From the File menu, select Page Setup.
Paper Size, Scaling, and Page Orientation
Make sure you correctly choose the size of

paper, envelopes, or other media you have in
the IN tray.
Enter a number from

20 to 400. Numbers
smaller than 100
reduce the image
size, and numbers
greater than 100
enlarge it. Changing
size may change
pagination.
Click the appropriate
icon to choose page
orientation.

Print Dialog Box

You control settings such as number of copies, all or specific pages to print, paper
type, print quality, page layout, color, and background printing from the
HP DeskJet 800 Series Print dialog box. To get to this dialog box, select Print
from your software program’s File menu.
Buttons
There are four buttons at the bottom of every Print dialog box:
• Save Settings saves any print settings you select for this and future documents
• Revert to Defaults returns your print settings to the original
HP-defined settings
• Cancel cancels settings you have entered and closes the Print dialog box
• Print starts printing

General
General is the default panel selected in the Print dialog box menu. This panel lets
you select the number of copies you want to print, whether you want to print the
entire document or select pages, and whether you want to print from the front of
your document or begin printing from the end forward.
Indicate whether you want to start

printing from the first page or from
Click to display a list of other print- the last page.
control panels. Enter the number of copies you
want to print.
If you don’t want to print the entire document, This area displays options set in other
enter the beginning and ending page numbers Print panels.
you want to print.
You may also choose the following options from the General menu:
• Paper Type/Quality (see “Paper Type/Quality” on page 9)
• Layout (see “Layout” on page 9)
• Color (see “Color” on page 10)
• Background Printing (see “Background Printing” on page 11)
• Ink Controls allows you to adjust the ink volume and dry time

Paper Type/Quality
Choose from a wide

range of paper types.
Print Quality
Draft: Quick printing
Normal: Every day
printing
Best: Highest quality
High Resolution Photo:
Only for photo media
Layout
This dialog box allows you to specify the number of pages printed on each sheet
of paper, or to print a poster by specifying the number of pages printed across and
down. You also set Two-Sided Printing options from this dialog box.
Check here to print on

Choose the number of
both sides of the paper.
pages (1, 2, or 4) to print
on each sheet.
or
Print a poster:
Choose the size of your
poster by choosing the
number of pages across
and down (2x2, 3x3, or
4x4).
Check to print a border
around each page.
If you check Print Both Sides,

choose appropriate Binding (side or top).

Color
Your HP DeskJet 800C Series Printer uses HP’s Color Matching technology to
intelligently analyze each element on a page—text, graphics, and photographs—
and provide the best color output.
Choose:
• HP Color
Matching (default)
• ColorSync
• Grayscale (print in
shades of gray)
• Black & White (no
color)
Slide to adjust:
• Saturation
• Brightness
• Color Tone
HP Color Matching is the default Image setting on the Color panel. While you
can adjust saturation, brightness, and color tone with the sliders that appear when
you choose this option, the center position of the sliders is optimized for most
printing uses and types of media.
The ColorSync setting can be used for color matching with other components
using the ColorSync matching system.
Grayscale prints in shades of gray. With this setting, you also have the option to
optimize printing for fax and photocopy.
Black & White prints only in black and white (no color, no gray).
10

Background Printing
Choose Background if you want to continue working while printing takes place. If
you choose Foreground printing, printing will be faster, but you won’t be able to
work on other tasks until the printing is complete.
Choose:
• Background to
continue working
while printing
• Foreground for
faster printing
Click the button that

matches the desired
timing for your print
job
11

The following table describes additional features available when using

background printing. To access these features from the desktop, double-click the
HP DeskJet 840C Series printer icon.
Background
Instructions
Printing Options
Delete a print job • Select the job title or icon, then click the Trash icon.
or
• Drag the document’s icon to the Trash on your desktop.
These methods delete only the print job, not the document itself.
Hold/pause a print job • Select the job title or icon, then click the Pause button.
The print request will pause until you select its title again and
click the Resume Button.
or
• Drag the document icon to the Waiting to Print list of
documents.
Mark a print request • Select the job title or icon, then click the small clock.
“Urgent” • In the dialog box that appears, click Urgent. This moves the
print request to the top of your print list.
Print at a specific time • Select the job title or icon, then click the small clock.
• In the dialog box that appears, click At Time, then set the time
and date to print.
Sort/change the order • From the View menu, choose the title of the column by which
of print jobs you want to sort or choose.
• To see and change the print order, sort by Print Time.
• Drag and drop the print job title to the desired place in the list.
Stop and restart • Choose Stop Print Queue from the Printing menu.
printing • To resume printing, choose Start Print Queue.
This is a good way to save print requests when using a portable
computer while away from your printer.
Change printers To move a print job from one printer to another printer of the
same type:
• Drag the icon for the print request to the icon of the desired
printer.
If you’re not sure whether the two printers are of the same type,
try moving the print request anyway; the printer software won’t let
you move a print request to an incompatible printer.
12

Printing on Different Types of Paper and Media

The HP DeskJet 800C Series printer is designed to encompass so many different
types of print media that you’re practically set up as a small print shop. This
chapter explains how to use the different printing materials available to you.
Printing Photographs
I want to print… I should…
Photo Paper 1 Remove all paper from the IN tray.
2 Raise the OUT tray to the up position.
3 Insert the photo paper into the IN Tray, glossy side
down.
4 Lower the OUT tray.
5 Slide the paper guides snugly against the sheets.
6 Push in the IN tray.
7 Choose the print settings that match the type and
size of the photo paper.
6410039
8 Print the photos.
HP print settings to choose Guidelines to remember

Page Setup • For best results, use HP Premium Photo Paper, Glossy,
- Paper Size: Choose appropriate paper size or HP Premium Photo Paper, Matte or Glossy.
- Orientation: Choose appropriate orientation • The photo needs to be in electronic (digital) form,
before you can print it. Take a digital picture, scan a
Paper Type/Quality photo, or have your local camera shop provide an
- Paper Type: Choose photo paper type electronic file of your photo.
- Print Quality: Choose Best • Remember to lower the OUT tray once the photo
paper is loaded.
Layout • After selecting your paper type, choose the
- Pages per Sheet: 1 appropriate paper size from the pull-down menu.
- Print Both Sides: Unchecked
13

Printing Greeting Cards and Hagaki

1 Slide out both of the paper guides, remove all paper
from the IN tray, slide out the IN tray, and flip up the
OUT tray.
2 Insert up to 30 cards into the IN tray as far as they
will go.
3 Slide the paper guides snugly against the edges of
the cards.
4 Make sure the IN tray is pushed in and flip down the
6410039
OUT tray.
size of the cards.
6 Print the cards.

Page Setup • For best results use HP Greeting Card Paper.
- Paper Size: Choose appropriate card size • For Hagaki, use Plain Paper or Inkjet Paper.
- Orientation: Choose Portrait icon • Use Plain Paper setting to print Hagaki’s address side.
• If you have pre-folded greeting cards, unfold the
Paper Type/Quality cards, then load the cards into the IN tray.
- Paper Type: Choose greeting card type or • Align the card edges before inserting the cards.
Plain Paper or Inkjet Paper for Hagaki • For ease of loading small cards, pull out the IN tray
- Print Quality: Choose Normal and raise the OUT tray. After you have inserted the
cards, push the IN tray in and lower the OUT tray.
Layout
- Pages per Sheet: 1
14

Printing Envelopes
Single envelope 1 Slide the envelope, with its flap side on the left and
flap facing up, into the OUT tray’s single envelope
slot. Push the envelope in until it stops.
size of the envelope.
3 Print the envelope.
6410010

Page Setup • Make sure paper is loaded in the IN tray.
- Paper Size: Choose appropriate envelope size • Make sure the OUT tray is in the down position.
- Orientation: Choose Portrait icon • Avoid envelopes that have clasps or windows.
• Avoid envelopes that are shiny or embossed,
Paper Type/Quality envelopes with thick, irregular, or curled edges, or
- Paper Type: Choose Plain Paper envelopes that are wrinkled, torn, or otherwise
- Print Quality: Choose Normal damaged.
• If your software program includes an envelope-
Layout printing feature, follow those instructions instead of
- Pages per Sheet: 1 the procedure here.
15


Stack of envelopes 1 Slide out both of the paper guides, and remove all
paper from the IN tray.
2 Slide up to 15 envelopes, with their flap side on the
left and flap facing up, into the IN tray as far as they
will go.
the envelopes.
4 Make sure the IN tray is pushed in.
6410013
size of the envelopes.
6 Print the envelopes.

Page Setup • Never load more than 15 envelopes at one time.
- Paper Size: Choose appropriate envelope size • Align the envelope edges before inserting them.
- Orientation: Choose Portrait icon • Avoid envelopes that have clasps or windows.
• Avoid envelopes that are shiny or embossed,
Paper Type/Quality envelopes with thick, irregular, or curled edges, or
- Paper Type: Choose Plain Paper envelopes that are wrinkled, torn, or otherwise
- Print Quality: Choose Normal damaged.
• If your software program includes an envelope-
Layout printing feature, follow those instructions instead of
- Pages per Sheet: 1 the procedure here.
16

Printing Cards
Cards (index, business, and other small 1 Pull out the IN tray.
media) 2 Slide out both of the paper guides, and remove all
3 Insert up to 30 cards into the IN tray as far as they
will go.
the cards.
size of the cards.
6410039
7 Print the cards.

Page Setup • Align the edges of the media before inserting.
- Paper Size: Choose appropriate card size • For ease of loading small cards, pull out the IN tray
- Orientation: Choose Portrait icon and raise the OUT tray. After you have inserted the
cards, lower the OUT tray.
Paper Type/Quality
- Paper Type: Choose Plain Paper
- Print Quality: Choose Normal
Layout
17

Printing Labels
1 Slide out both of the paper guides, and remove all
2 Fan the edges of the label sheets to separate them,
then align the label edges. Insert up to 20 label
sheets (label side down).
6410014
size of labels.
6 Print the labels.

Page Setup • Use only paper labels that are designed specifically
- Paper Size: Choose A4 or Letter (8.5x11 in.) for use with inkjet printers.
- Orientation: Choose appropriate orientation • Never load more than 20 sheets at one time.
• Use only full sheets of labels.
Paper Type/Quality • Make sure the sheets are not sticky, wrinkled, or
- Paper Type: Choose Plain Paper pulling away from their protective backing.
- Print Quality: Choose Normal • Do not use plastic or clear labels. The ink will not dry
when used with plastic or clear labels.
Layout
18

Printing Transparencies
Adhesive strip paper from the IN tray.
2 Fan the edges of the transparency sheets to
separate them, then align the edges.
3 Insert a stack of up to 25 transparency sheets, rough
side down and the adhesive strip toward the printer.
4 Slide the paper guides snugly against the
transparencies.
6410038 5 Make sure the IN tray is pushed in.
size of the transparencies.
7 Print the transparencies.
8 The printer waits for transparencies to dry before
releasing them automatically. Press the Resume
Button to continue printing.

Page Setup • For best results, use HP Premium Inkjet Transparency
- Paper Size: Choose appropriate size Film or HP Premium Inkjet Rapid-dry Transparencies.
- Orientation: Choose appropriate orientation The film coating on HP Premium Inkjet Rapid-dry
Transparencies is especially developed to work with
Paper Type/Quality HP inks, giving you crisp images and text and the
- Paper Type: Choose transparency type fastest drying times. In addition, they won’t jam your
- Print Quality: Choose Normal or Best printer.
Layout
19

Printing Iron-on Transfers

2 Load the transfer paper transparent (or glossy) side
down.
size of your iron-on transfers.
6 Print your transfers.

Page Setup • If you want the text or picture on your t-shirt as you
- Paper Size: Choose appropriate size see it on the screen, flip the document by clicking
- Orientation: Choose appropriate orientation Flip Horizontal.
- Flip Horizontal • For best results, use HP Iron-On T-Shirt Transfers.
Paper Type/Quality
- Paper Type: Choose HP Premium Inkjet
Paper
- Print Quality: Choose Best
Layout
20

Printing Banners
1 Tear off the number of sheets you need (up to 20).
2 Tear off and discard the perforated strips, if any.
3 Slide out the paper guides, and remove all paper
from the IN tray.
4 Raise the OUT tray and leave it in the up position to
print your banners.
5 Put the banner paper in the IN tray so that the
unattached edge is at the top of the stack. Insert the
6410042 first edge into the IN tray until it stops.
8 Choose the appropriate paper type, size, and
orientation from the Page Setup and Print dialog
screens.
9 Print the banner.

Page Setup • When printing banners, be sure that the OUT tray is
- Paper Size: Choose U.S. Letter Banner or placed in the up position and the IN tray is pushed in.
A4 Banner • For best results, use HP Banner Paper.
- Orientation: Choose appropriate orientation
Paper Type/Quality
- Paper Type: Choose Plain Paper or
HP Banner Paper
Layout
21

Printing Posters
1 Load paper in the IN tray.
size of your poster.
5 Print your poster.

Page Setup • After printing, trim the edges on each sheet and tape
- Paper Size: Choose appropriate size the sheets together.
- Orientation: Choose appropriate orientation
Paper Type/Quality
- Paper Type: Choose Plain Paper
Layout
- Pages per Sheet: 2x2 Poster, 3x3 Poster, or
4x4 Poster
22

Two-Sided Printing
Manual Two-Sided Printing 1 Remove all paper from the OUT tray.
Book Binding 2 Load paper into the IN tray.
5 In the Layout dialog box, click Print Both Sides,
then select either the Book or Tablet icon, and
uncheck Automatic.
size of your paper.
7 Begin printing.
6410033 8 Carefully follow the reloading instructions
displayed on your computer screen.
Tablet Binding 9 When the paper is properly reloaded, click
Continue in the message box on your computer
screen.
6410043

Page Setup • The printer prints one side of the paper first. Then, a
- Paper Size: Choose appropriate size message on your computer screen tells you how to
- Orientation: Choose appropriate orientation reload the paper and resume printing. The reverse
side of the paper is then printed.
Paper Type/Quality
- Paper Type: Choose appropriate type
Layout
- Print Both Sides: Check this box, then choose
the Book icon (for binding on the side) or
Tablet icon (for binding at the top). Uncheck
Automatic.
23

HP DeskJet Utility Window

The HP DeskJet Utility is located in the Utilities folder on your hard drive’s main
directory. The HP DeskJet Utility window has six panels, as shown below:
• Select allows you to select the HP DeskJet 840C from the list of printers
connected to your computer (see “Select Panel” on page 25)
• WOW! demonstrates the HP DeskJet’s print quality
• Test allows you to print a test document
• Clean allows you to automatically clean your print cartridges
• Calibrate allows you to automatically align the Color and Black print
cartridges
• Support allows you easy access to links to HP Customer Care Online
Simply click a panel, then choose your option(s).
Note: The Ink Level tab in the HP DeskJet Utility is not available with all
models of HP DeskJet 840C Series printers and configurations.
24

Select Panel
Use this panel when any of the functions on the Utility window prompt you to
select a printer. For example, if you want to calibrate your printer by choosing the
Calibrate panel, you will be prompted to first select your printer if it is not already
selected.
To select your printer from within the HP DeskJet 800 Series Utility window:
1 Click the Select panel on the Utility window.
2 Select USB.
3 In the Connect To: list, choose the desired HP DeskJet printer.
25

3 Using and Caring for Your
Print Cartridges
Print Cartridge Status Print Cartridge Status Light
The Print Cartridge Status Light flashes when one

or both of your print cartridges are low on ink,
improperly installed, or malfunctioning. It will
also flash if you are trying to use the wrong print
cartridge type.
6410923
Replacing Print Cartridges

Note: When buying replacement print cartridges, check the part numbers
carefully. The print cartridge numbers for the 840C, 842C, and 843C
printers are:
Black HP No. [15] (equivalent to C6615 Series)
Tri-Color HP No. [17] (equivalent to C6625 Series)
Note: When a print cartridge runs out of ink, leave the empty cartridge in
the cradle until you can replace it. The printer does not print with only one
print cartridge in the cradle.
26

3 Using and Caring for Your Print Cartridges
To replace a print cartridge:

1 Press the Power Button to turn on the
printer. The print cartridges move.
2 Unplug the power cord from the back

of the printer.
3 Open the top cover and raise the cradle

latch.
4 Lift the print cartridge out of the cradle

and discard it.
6410908
Warning Keep print cartridges out of the reach of children.
5 Remove the replacement print cartridge from its packaging and carefully
remove the protective vinyl tape.
Do NOT touch the
ink nozzles
Remove the protective
vinyl tape Do NOT touch or
remove the copper
contacts
Warning Do NOT touch the print cartridge ink nozzles or copper contacts. Touching
these parts will result in clogs, ink failure, and bad electrical connection.
Also, do NOT remove the copper strips; these are required electrical
contacts.
6 Push the print cartridge firmly, straight down into the print cartridge cradle.
7 Close the cradle latch. When the latch is fully closed, you will hear a click.
8 Load plain white paper in the IN tray.
9 Plug in the power cord in the back of the printer.
10 Close the top cover.
11 If the Print Cartridge Status Light continues to blink after you install the
new print cartridge, check the part number on the print cartridge to ensure you
installed the correct one.
27

Storing Print Cartridges

To maintain excellent print quality from your print cartridges:
• Keep all print cartridges in their sealed packages, at room temperature
(60-78˚ F or 15.6-26.6˚ C), until you are ready to use them.
• Once installed, leave the print cartridges in their cradle at all times to keep
them from drying out or becoming clogged.
• If you store an unsealed print cartridge, do so in an airtight plastic container.
• Do NOT unplug the printer until printing is complete and the print cartridge
cradles have returned to their home position on the right side of the printer. The
print cartridges will dry out if not stored in their home position.
Warning Only use the Power Button on the front of the printer to turn the printer on
and off. Using a power strip, surge protector, or a wall-mounted outlet
switch to turn the printer on and off may cause premature failure.
28

Cleaning Print Cartridges

When Do You Need to Clean?
Clean the print cartridges if your printed page is missing lines or
dots, or if it contains ink streaks.
If You See Missing Lines or Dots...

Clean the print cartridges from the HP DeskJet 800 Series Utility
window by doing the following:
1 Double-click the HP DeskJet 800 Series Utility icon in the Utilities folder on
your hard drive’s main directory.
2 Click the Clean panel, then click the Clean button and follow the instructions
displayed on your screen.
Note: Unnecessary cleaning wastes ink and shortens the life of the print
cartridge.
If You See Ink Streaks...

Clean the print cartridges and the print cartridge cradle by sn ame jstujn d
following the instructions below. iam noft juestk
labore qusft v
1 Double-click the HP DeskJet 800 Series Utility icon in the d kitft ghockno
Utilities folder on your hard drive’s main directory.
2 Click the Clean panel, then click the Clean button. If this does not prevent
streaks, follow the instructions for “Manually Cleaning the Print Cartridges”
below.
Caution Be careful not to get ink on your hands or clothing.
Manually Cleaning the Print Cartridges and Print Cartridge Cradle

In order to properly clean the print cartridges and cradle, you will need distilled or
bottled water and cotton swabs or a similar lint-free absorbent material that will
not stick to the cartridges.
29

Manually Cleaning the Print Cartridges

1 Press the Power Button to turn the printer on, then lift the top cover.
2 After the print cartridges move to the center and stop, unplug the power cord
from the back of the printer.
Warning Keep new and used print cartridges out of the reach of children.
3 Remove the print cartridges and place them wide side down on a piece of
paper.
Caution Do NOT touch the print cartridge ink nozzles or copper contacts. Touching
these parts will result in clogs, ink failure, and bad electrical connection.
Also, do NOT remove the copper strips; these are required electrical
contacts.
4 Dip a clean cotton swab into distilled water and squeeze any excess water from
the swab.
5 Clean the face and edges of Do NOT clean

the print cartridge as shown. nozzle plate
DO NOT wipe the nozzle
plate.
6 Inspect the cartridge for

fibers on the face and edges.
If fibers are still present,
repeat the cleaning process. Clean
7 Repeat the cleaning process for the other print cartridge.

Caution Once you’ve removed the print cartridges, make sure that they are not
outside of the print cartridge cradle longer than 30 minutes.
30

Manually Cleaning the Print Cartridge Cradle

1 Using clean, moistened swabs, wipe
the underside of each wall of the
cradle.
2 Repeat until no ink residue is seen

on a clean swab.
3 Reinsert the print cartridges, then

close the printer’s top cover.
4 Make sure white paper is loaded 6410907
into the IN tray.
5 Reinsert the electrical power cord

into the back of the printer.
6 Print a test page. Double-click the HP DeskJet 800 Series Utility icon in the
Utilities folder on your hard drive’s main directory, click the Test panel, then
click the Test button.
Note: If streaking still appears, repeat the procedure until the test
printout is clean. You will find additional maintenance tips at
http://www.hp.com/support/home_products.
31

Damage Resulting from Refilling the Print Cartridges

To get the best performance from your printer, Hewlett-Packard recommends
using only genuine HP supplies for HP DeskJet printers, including genuine
factory-filled HP print cartridges.
Damage resulting from the modification or refilling of HP print cartridges is
specifically excluded from the coverage of HP printer warranties.
Note: When buying replacement print cartridges, check the part numbers
carefully. The print cartridge numbers for the 840C, 842C, and 843C
printers are:
Black HP No. [15] (equivalent to C6615 Series)
Tri-Color HP No. [17] (equivalent to C6625 Series)
32

4 Getting Help When Things Go Wrong
Troubleshooting Tips
It’s frustrating when things go wrong, but the following pages contain tips that can
help you determine what the problem is and how to fix it.
Be sure cable connections are secure. Check if your question is similar to those
listed below and then follow the instructions found in that section:
The printer software won’t install, what’s wrong? See pages 33–34.
Why won’t it print? See pages 35–37.
What do the flashing lights mean? See page 38.
Is there a problem with your printout? See page 39.
The printer software won’t install, what’s wrong?

What is the problem? Possible cause To solve the problem…
I inserted a CD, but the • The CD wasn’t properly 1 Reinsert the CD and try again. If this
computer couldn’t read it. inserted. doesn’t solve your problem…
OR 2 Try inserting a CD that you know works.
• The CD player may be If that CD doesn’t work, you may need to
damaged. replace your CD player.
OR 3 If other CD’s work but the printer software
• The CD may be damaged. CD doesn’t, you may have a damaged CD.
OR You can download the printer software
• The CD-ROM extensions from the HP Customer Care web site:
may be turned off. www.hp.com/support/home_products
4 If you don’t have Web access, contact
HP Customer Care. See page 43, to locate
the phone number nearest you.
5 Go to your Extensions Manager to ensure
the Apple CD extension is turned on.
33

The printer software won’t install, what’s wrong? continued

The software did not install • There may be a conflict with 1 Uninstall your printer software. Insert the
correctly. your virus protection printer software CD into your computer,
program. select Uninstall from the Installer, then
OR repeat the installation procedure.
• There may be a conflict with 2 Close any virus protection programs that
another software program. are active.
OR 3 If you have been using Apple’s QuickDraw
• Your printer software didn’t GX software, turn it off. Your HP DeskJet
install properly. printer is not compatible with QuickDraw
GX.
4 Exit all of your software programs.
5 Reinstall the printer software. See the
“Install Printer Software” step on the Quick
Start Poster or see page 51 in this User’s
Guide.
If you are still having problems with the
software installation, call an HP authorized
dealer or HP Customer Care. For the phone
number of the HP Customer Care Center
nearest you, see page 43.
34

Why won’t it print?

Power may be off or there 1 Make sure the power is on.

No page came out may be a loose connection. 2 Make sure that all cable connections
of the printer. are secure.
You may not have any paper Double-check that the media is placed in the
in the IN tray. IN tray correctly.
The printer’s top cover may be Close the printer’s top cover.
open.
A problem may exist with one If the Print Cartridge Status Light is
of the print cartridges. blinking, lift the printer’s cover, check the Print
Cartridge Status. Verify that the print
cartridges are installed properly. See page 1.
The printer may be slow. If the Power Light is blinking, the printer is
in the process of printing. Be patient.
The printer is waiting for you If the Resume Light is flashing, press the
to press the Resume Button . Resume Button .
There may be a paper jam. 1 Pull the paper out of either the IN tray or
the OUT tray.
2 Press the Resume Button on the front of
the printer.
3 If you were printing labels, make sure a
label did not become unglued from the
label sheet while going through the printer.
4 If the paper jam has cleared, print your
document again.
5 If the paper jam hasn’t cleared, open the
Rear Access Door by turning the knob
(counter-clockwise) and removing the
6410009
door.
6 Pull the jammed paper out of the printer,
then replace the Rear Access Door.
The Rear Access Door may be 1 Insert the Rear Access Door and engage
disengaged. lock.
2 Print your document again.
35

Why won’t it print? continued

You may be out of ink. 1 Lift the printer cover and check the Print
Cartridge status icons to make sure you are
A blank page came not out of ink. See “Checking Printer Sta-
out of the printer. tus” on page 5.
2 If you are out of ink, replace the print
cartridge. See “Replacing Print Cartridges”
on page 26.
3 Print your document again.
You may have forgotten to Make sure you have removed the protective
remove the vinyl tape from piece of vinyl tape on each of the print
the print cartridge. cartridges. See “Replacing Print Cartridges”
on page 26.
You may be trying to print 1 Save the fax in a graphic format, such as
a fax. TIFF.
2 Place it in a word processing document and
print it from there.
36

Why won’t it print? continued

The printer is really slow. Your computer may have less 1 Check the amount of RAM and processor
than the minimum system speed in your computer. See “System
requirements. Requirements” on page 52.
2 Free up some space on your hard drive.
Having less than 100MB of free space on
your computer’s hard drive can mean
longer processing times.
Too many software programs Close all unnecessary software programs.

may be running at the same
time.
You may be using outdated Check the printer driver you are using. Be sure
printer software. to check the HP web site at http://
www.hp.com/support/home_products for
the most recent software updates.
You may be printing a Be patient. Large, complex documents

complex document containing graphics or photographs print
containing graphics or slower than text-only documents.
photographs.
37

What do the flashing lights mean?

The Power Light is Your printer may be receiving Be patient, your computer is processing the
flashing. data. print job.
The Resume Light is You may be out of paper. 1 Insert paper.

flashing. 2 Press the Resume Button .
You may have a paper jam. 1 Pull the paper out of either the IN tray or
the OUT tray.
2 Press the Resume Button on the front of
the printer.
3 If you were printing labels, make sure a
label did not become unglued from the
label sheet while going through the printer.
4 If the paper jam has cleared, print your
document again.
5 If the paper jam hasn’t cleared, open the
Rear Access Door by turning the knob
(counter clockwise) and removing the door.
6410009
6 Pull the jammed paper out of the printer,
then replace the Rear Access Door.
You may be printing a two- 1 Follow the on-screen directions for how to
sided document by hand and insert the paper.
the first side has finished 2 Press the Resume Button .
printing.
The Print Cartridge Status The top cover may be open. Close the top cover.
Light is flashing.
There may be a problem with See “Print Cartridge Status” on page 26.
one of the print cartridges.
All of the lights are The printer may need to 1 Press the Power Button to turn the printer
flashing. be reset. off. Then press the Power Button again to
turn the printer back on.
2 If that doesn’t solve the problem, press the
Power Button to turn the printer off.
3 Unplug the printer.
4 Plug the printer back in.
5 Press the Power Button to turn the printer
on.
38

Is there a problem with your printout?

Paper may not be loaded 1 Make sure the media is correctly oriented
correctly. in the IN tray.
Parts of the
2 Make sure the paper guides fit snugly
document are missing or
against the media.
are in the wrong place.
You may have selected the Make sure you have selected the correct
wrong paper orientation. orientation (portrait or landscape) on the
Page Setup dialog box. See “Page Setup -
Controlling Page Layout” on page 6.
You may have selected the Make sure you have selected the correct
wrong paper size. paper size in the Page Setup dialog box. See
“Page Setup - Controlling Page Layout” on
page 6.
You may be trying to print text Make sure text and graphics are scaled
or graphics that are larger correctly in your document. See “Paper Size,
than your paper size. Scaling, and Page Orientation” on page 6.
You may have selected the Make sure the margins are within the printable
wrong margins. area. See “Minimum Printing Margins” on
page 54.
You may have accidentally Uncheck Poster Printing in the Layout panel.
left Poster Printing selected. See “Layout” on page 9.
39

Is there a problem with your printout? continued

You may not be using the • Make sure that you are using media
most appropriate media for intended for HP DeskJet printers.
Print quality is poor.
the desired output. • Print quality is dramatically improved if you
print on paper specifically designed for a
certain output (photographs, for example),
rather than using plain paper.
You may be printing on the Make sure that the media is loaded print side
wrong side of the media. down.
You may not have selected Make sure that you have selected the correct
the correct paper type in the paper type on the Paper Type/Quality
printer software. dialog box. See “Paper Type/Quality” on
page 9.
You may be printing in Draft If printing appears faded or dull, click Normal
mode. or Best instead of Draft on the Paper Type/
Quality dialog box. See “Paper Type/Quality”
on page 9.
If you have smearing, you 1 Click Normal or Draft instead of Best on

may be using too much ink. the Paper Type/Quality dialog box. See
“Paper Type/Quality” on page 9.
2 Reduce the amount of ink. From the HP
DeskJet 800 Series Print dialog box,
select the Ink Controls panel. Use the
sliders to adjust ink volume.
3 Increase the dry time. From the HP DeskJet
800 Series Print dialog box, select the Ink
Controls panel. Use the sliders to adjust
dry time.
You may be running out of 1 Check the print cartridges status. See “Print
ink. Cartridge Status” on page 26.
2 If you are running out of ink, replace the
print cartridge. See “Replacing Print
Cartridges” on page 26.
You may need to clean the See “Cleaning Print Cartridges” on page 29.
print cartridges.
40

Is there a problem with your printout? continued

You may have forgotten to Make sure that you have removed the
remove the vinyl tape from protective piece of vinyl tape on each of the
Print quality is poor.
the print cartridge. print cartridges. See “Replacing Print
(continued)
Cartridges” on page 26.
You may have the incorrect Click the Revert to Defaults button in the
“Image” setting in the Color Color panel of the Print dialog box. See
panel of the Print dialog box. “Color” on page 10.
Your print cartridges may be If the color and black ink aren’t lining up on
out of alignment. the printed page, go to the HP DeskJet 800
Series Utility located in the Utilities folder in
your hard drive’s main directory. Click the
Calibrate panel, then click the Align button.
See “HP DeskJet Utility Window” on page 24.
You may have forgotten to Make sure that the OUT tray is up.
Banners aren’t raise the OUT tray.
printing correctly.
You may have problems with • If several sheets feed into the printer
the paper. together, unfold and refold the paper.
• If the paper creases going through the
printer, the paper might be unsuitable for
banner printing.
You may have problems with Make sure you selected the paper size U.S.
your banner software. Letter Banner or A4 Banner on the Page Setup
dialog box. See “Page Setup - Controlling
Page Layout” on page 6.
Binding margin appears in You may have selected the • Make sure you have selected the correct
the wrong place when wrong paper orientation. Binding option in the Layout panel of the
trying to do Two-Sided Print dialog box. See “Layout” on page 9.
Printing.
41

HP Customer Care HP Customer Care User Forums

They’re friendly. They’re informative. Check out our
HP DeskJet printers set the online user forums. Simply review existing messages
standard for quality and left by other HP users to find the answers you’re
reliability, so you have made an looking for. You can also post your questions, then
excellent choice. Should you
check back later for ideas and suggestions from
need help, however, HP Customer Care’s award-
winning service and support is nearby to provide knowledgeable users and system operators.
expert advice on using your HP printer or to answer
specific questions about a problem you are having. HP Customer Care by Email
Whether online or by phone, you’ll find the support Connect with HP via email and receive a personal
you need—and you’ll find it fast. reply from an HP Customer Care service technician.
Responses are normally provided within 24 hours of
HP Customer Care Online receipt (excluding holidays). A great option for those
non-urgent questions.
Click your way to a quick solution! HP Customer Care
Online is a great place to go for answers to questions
Printer Software
about your HP products. You’ll get instant access to
everything from helpful printing tips to the latest Printer software (also referred to as a printer driver)
product and software updates—24 hours a day, seven allows your printer to talk with your computer. HP
days a week, all at no charge to you. provides several options for getting printer software
If you have a modem connected to your computer and software updates:
and subscribe to an online service or have direct • Download the printer software by accessing the HP
access to the Internet, you can obtain a wide variety of Customer Care Online web site. See “HP
information about your printer at the following web Customer Care Online” on page 42 for the
sites: addresses of the HP web sites.
English: • If you are in the U. S. and need a software update,
http://www.hp.com/support/home_products you can download the printer
French: software from:
http://www.hp.com/cposupport/fr/ http://www.hp.com/support/home_products. If
you do not have access to the web site, call (661)
German:
257-5565. Software updates are available for the
http://www.hp.com/cposupport/de
cost of the CDs plus shipping.
Japanese:
• If you are outside the U.S. and cannot download
http://www.jpn.hp.com./CPO_TC/eschome.htm
the driver from HP Customer Care Online (see
Portuguese: page 42), call the HP Customer Care Center
http://www.hp.com/cposupport/pt (page 43) nearest you.
Spanish:
http://www.hp.com/cposupport/es/
From HP Customer Care Online you can link to
HP Customer Care User Forums and HP Customer
Care Email.
42

Before placing a call for help, please make sure

that:
HP Customer Care Repair
1 You have checked your Quick Start Poster and
If your HP printer is ever in need of repair, simply this User’s Guide for installation and
call the HP Customer Care Center. A trained troubleshooting tips.
service technician will diagnose the problem and
coordinate the repair process for you. This service is 2 You have checked HP Customer Care Online
free during your printer’s standard warranty. (see page 42) for product help.
Beyond the warranty period, repairs are charged on 3 If you cannot solve your problem using the
a time and materials basis. above, then call HP Customer Care while you’re
in front of your computer and printer. Before
you call, be sure you have the following
information:
HP Customer Care by Phone
• Your printer’s serial number (the label is on
Within the period specified below from the time of
the printer’s bottom).
your purchase, telephone support is provided to
_______________________________
you free of charge. However, if you are calling long
distance, long-distance charges may apply. • Your printer’s model number (the label is on
the front of the printer).
Free Phone Support Period
_______________________________
Your Free Phone • The model of the computer.
In This Region:
Support Period is: _______________________________
North America & Canada None, fee based • The version of the printer and software
program (if applicable).
Asia Pacific 90 days
_______________________________
Europe 6 months
Then we can help you with your questions
Latin America 6 months immediately!
43

See the list below for your country’s HP Customer After the Free Phone Support Period
Care Center phone number:
You can still get help from HP for a fee. Prices are
Africa/Middle East 41 22/780 41 11 subject to change without notice. (HP Customer
Argentina (541) 778-8380 Care Online help (see page 42) on the internet is
Australia +61 3 8877 8000
Austria 43 (0) 660 6386 still available for free!)
Belgium (Dutch) 32 (0)2 62688 06
Belgium (French) 32 (0)2 62688 07 • For quick questions in the United States only,
Brazil 011 829-6612 call (900) 555-1500. The charges are $2.50 per
Canada (905) 206-4663 minute and begin when you connect with a
Chile 800 36 0999 support technician.
China 8610-65645959
Czech Republic 42 (2) 471 7321 • For calls from Canada, or for calls in the U.S.
Denmark 45 (0) 39 294099 that you anticipate might be longer than ten
Finland 358 (9) 2034 7288 minutes in length, call (800) 999-1148. The fee
France 33 (0) 143623434
Germany 49 (0) 180 532 6222 is US $25 per call, charged to your Visa or
Greece 30 1 689 64 11 MasterCard.
Hong Kong (800) 96 7729 • If, during your phone call, it is determined that
Hungary 36 (1) 252 4505
India 91 11 682 60 35 your printer requires repair and you are within
Indonesia 6221 350 3408 your printer’s Limited Warranty period (see
Ireland 353 (0) 1662 5525 page 56, Printer), you will not be charged for the
Israel 972-9-9524848 phone support service. However, for countries
Italy 39 (0) 2 264 10350
Japan, Tokyo 81 3 3335-8333 where the above toll-free phone numbers are
Japan, Osaka 81 6 6838 1155 not available, the regular long-distance charges
Korea 02 3270 0700 may apply.
Malaysia 03 2952566
Mexico D.F. 258 9922
Mexico, Guadalajara 01 800 472 6684 Extended Warranty Options
Middle East/Africa 41 22/780 41 11
Netherlands 31 (0) 20 606 8751 If you would like to extend your printer coverage
New Zealand (09) 356-6640 beyond the one year factory warranty, you have
Norway 47 (0) 22 116299 the following options:
Philippines 65 272 5300
Poland (+48) 22 519 06 00 • Consult your reseller to get extended coverage.
Portugal 351 (0) 1 318 00 65 • If your reseller does not offer service contracts,
Russia 7095 923 50 01
Singapore 65 272 5300 please call HP directly and ask about our
Spain 34 (9) 02321 123 HP Service Agreements. In the U.S., call (800)
Sweden 46 (0) 8 6192170 446-0522; in Canada, call (800) 268-1221. For
Switzerland 41 (0) 84 8801111 HP Service Agreements outside the U.S. and
Taiwan 886 2-2717-0055
Thailand (66-2) 661 4011 Canada, contact your local HP Sales Office.
Turkey 90 1 224 59 25
United Kingdom 44 (0) 171 512 5202
U.S. (208) 344-4131
Venezuela 800 47 888
Venezuela, Caracas 207 8488
44

5 Supplies and Accessories
Printer Supplies Printer Quick Start Posters
For ordering information see page 47. and User’s Guide for
Part Name Part Number Macintosh
Interface Cables Most HP printer documentation is available
HP USB-Compliant Interface
for viewing and printing at http://
Cable C6518A www.hp.com/support/home_products.
Print Cartridges Part Number
Black HP No. [15] or Quick Start
C6615 Series Language Poster User’s Guide
Tri-color HP No. [17] or Dutch C6419-90010 C6419-90002
C6625 Series English C6419-90009 C6419-90001
Power Adapter (worldwide) French C6419-90009 C6419-90003
C6409-60014
German C6419-90010 C6419-90004
Power Cords Italian C6419-90010 C6419-90005
U.S., Canada, Brazil, Latin Portuguese C6419-90009 C6419-90006
America, Saudi Arabia 8120-8330 Spanish C6419-90009 C6419-90007
Japan 8120-8336 Swedish C6419-90010 C6419-90008
Singapore, Malaysia,
Hong Kong 8120-8719
South Africa 8120-8347
India 8120-8345
Argentina 8120-8434
Australia 8120-8337
China, Taiwan, Philippines 8120-8346
Korea 8120-8339
Europe, Jordan, Lebanon, North
Africa, Israel, Russia, Baltic
countries, Thailand, Indonesia,
Caribbean, Latin America 8120-8340
U.K., Middle East 8120-8341
Other Replaceable Parts
DJ840C Series Printer Cleanout C6413-60001
Access Door Assembly
45

Paper and Other Media

Availability of special media varies by country.
Part Part
Paper Type/Description Paper Type/Description
Number Number
HP Bright White InkJet Paper HP Matte Greeting Cards, White/Quarter-fold
A4 (210 x 297 mm), 200 sheets C5977A A4 (210 x 297 mm), C6042A
A4 (210 x 297 mm), 500 sheets C1825A 20 sheets, 20 envelopes
U.S. letter, 200 sheets C5976A U.S. letter, C1812A
U.S. letter, 500 sheets C1824A 20 sheets, 20 envelopes
HP Premium InkJet Paper HP Glossy Greeting Cards, White/Half-fold
A4 (210 x 297 mm), 200 sheets C51634Z A4 (210 x 297 mm) C6045A
U.S. letter, 200 sheets C51634Y 10 sheets, 10 envelopes
U.S. letter, C6044A
HP Professional Brochure & Flyer Paper, Matte
20 sheets, 20 envelopes
U.S. letter, 50 sheets C6955A
HP Iron-on T-Shirt Transfers
HP Photo Paper, Two-Sided, Satin/Glossy
European A4 (210 x 297 mm), 10 sheets C6050A
Asian A4 (210 x 297 mm), 20 sheets C6765A Asian A4, (210 x 297 mm), 10 sheets C6065A
European A4 (210 x 297 mm), 20 sheets C1847A U.S. letter, 10 sheets C6049A
HP Restickables, Large Round InkJet Stickers
HP Premium Inkjet Transparency Film C6822A
U.S. letter, 10 sheets (90 stickers)
A4 (210 x 297 mm), 20 sheets C3832A
A4 (210 x 297 mm), 50 sheets C3835A HP Restickables, Large Square InkJet Stickers
U.S. letter, 20 sheets C3828A U.S. letter, 10 sheets (90 stickers) C6823A
HP Premium InkJet Rapid-dry Transparencies
A4 (210 x 297 mm), 50 sheets C6053A
HP Banner Paper
A4 (210 x 297 mm), 100 sheets C1821A
Note: To find out which recycled papers are recommended for your printer, contact your local HP Sales
Office and ask for the HP InkJet Printer Family Paper Specifications Guide, HP part number 5961-0920.
46

Ordering Information • Chile: (56 2) 203-3233

Fax: (56 2) 203-3234
Hewlett-Packard de Chile SA
To order printer supplies or accessories, call Av. Andres Bello 2777, Oficina 1302
your nearest HP dealer or call HP DIRECT at Los Condes, Santiago, Chile
the following numbers for fast shipping • Denmark: 45 99 14 29
Fax: 42 81 58 10
service. Hewlett-Packard A/S
Kongevejen 25, 3460 BIRKEROD
In the U.S., you can buy supplies and
• Finland: (90) 8872 2397
accessories directly from HP at Fax: (90) 8872 2620
www.hpshopping.com, or call the HP Hewlett-Packard Oy
Shopping Village at 1-888-999-4747. Varaosamyynti, Piispankalliontie 17
02200 ESPOO
• Argentina: (54 1) 787-7100 • France: (1) 40 85 71 12
Fax: (54 1) 787-7213 Fax: (1) 47 98 26 08
Hewlett-Packard Argentina, EuroParts
Montañeses 2150 1428 77 101 avenue du Vieux Chemin de Saint-Denis
Buenos Aires, Argentina 92625 GENNEVILLIERS
• Australia/New Zealand: (03) 895-2895 • Germany: 07031-145444
China Resources Bldg. Fax: 07031-141395
26 Harbour Road Hewlett-Packard GmbH, HP Express Support
Wanchai, Hong Kong Ersatzteil-Verkauf, Herrenberger Str. 130
• Austria-South-East Area: (43-0222) 25 000, ext. 755 71034 BÖBLINGEN
Fax: (43-0222) 25 000, ext. 610 • International Sales Branch: (41) 22 780 4111
Hewlett-Packard Ges.m.b.H. Fax: (41) 22 780-4770
Ersattzteilverkauf Lieblg. 1 Hewlett-Packard S. A., ISB
A-1222 Wien 39, rue de Veyrot 1217 MEYRIN 1
• Belgium: 02/778 3092 (or 3090, 3091) GENEVE - SUISSE
Fax: 02/778 3076 • Italy: 02/9212.2336/2475
Hewlett-Packard Belgium SA/NV Fax: 02/92101757
100 bd. de la Woluwe/Woluwedal Hewlett-Packard Italiana S. P. A.
1200 BRUXELLES Ufficio Parti di ricambio
• Brazil: Centro de Informacoes HP Via G. Di Vittorio, 9
Grande São Paulo: 822-5565 20063 Cernusco s/N (MI)
Demais Localidades: 0800-157751 • Japan: (03) 3335-8333
Fax: (011) 829-7116 Hewlett-Packard Japan Ltd.
Centro de Informacoes HP 29-21 Takaido-Higashi 3-chone, sugninami-ku
Hewlett Packard Brasil S.A. Tokyo 168-8585
Caixa Postal 134, Rua Clodomiro Amazonas, 258 • Latin America Headquarters: (305) 267-4220
CEP 04534-011, São Paulo - SP Fax: (305) 267-4247
• Canada: (800) 387-3154, (905) 206-4725 5200 Blue Lagoon Drive, Suite 950
Fax: (905) 206-3485/-3739 Miami, FL 33126
Hewlett-Packard (Canada) Ltd. • Mexico: (52 5) 258-4600
5150 Spectrum Way Fax: (54 1) 258-4362
Mississauga, Ontario L4W 5G1 Hewlett-Packard de México, S.A. de C.V
Toronto: (416) 671-8383 Prolongación Reforma #470
Colonia Lomas de Santa Fe, C.P. 01210 México, D.F.
47

• Netherlands: 0 33 450 1808 Elsewhere in the world

Fax: 0 33 456 0891
• Hewlett-Packard Company
Hewlett-Packard Nederland B. V.
Intercontinental Headquarters,
Parts Direct Service
3495 Deer Creek Road,
Basicweg 10
Palo Alto, CA 94304, U.S.A.
3821 BR AMERSFOORT
• Norway: 22735926
Fax: 22735611
Hewlett-Packard Norge A/S, Express Support
Drammensveien 169-171
0212 Oslo
• Spain: 1 6 31 14 81
Fax: 1 6 31 12 74
Hewlett-Packard Española S.A.
Departamento de Venta de Piezas
Ctra N-VI, Km. 16,500
28230 LAS ROZAS, Madrid
• Sweden: 8-4442239
Fax: 8-4442116
Hewlett-Packard Sverige AB
Skalholtsgatan 9, Box 19
164 93 KISTA
• Switzerland: 056/279 286
Fax: 056/279 280
Elbatex Datentechnik AG
Schwimmbadstrasse 45, 5430 WETTINGEN
• United Kingdom:
+44 1765 690061
Fax: +44 1765 690731
Express Terminals, 47 Allhallowgate
Ripon, North Yorkshire
• +44 181 568 7100
Fax: +44 181 568 7044
Parts First, Riverside Works
Isleworth, Middlesex, TW7 7BY
• +44 1734 521587
Fax: +44 1734 521712
Westcoast, 28-30 Richfield Avenue
Reading, Berkshire, RG1 8BJ
• United States: (800) 227-8164
• Venezuela: (58 2) 239-4244/4133
Fax: (58 2) 207-8014
Hewlett-Packard de Venezuela C.A.
Tercera Transversal de Los Ruices Norte
Edificio Segre, Caracas 1071, Venezuela
Apartado Postal 50933, Caracas 1050
48

A Setup Instructions
Using a USB Connection
You can connect your HP DeskJet 800 Series directly to your computer using a
USB cable if your computer supports USB (Universal Serial Bus). Before you
connect your printer to your computer, make sure your configuration meets these
requirements:
• Your computer must support USB
• You will need a USB-compliant interface cable, such as HP Part Number C6518A
• Your computer must be turned on and running MacOS 8.1 or higher
1 Plug in Electrical Power Cord
2 Load White Paper 6410023
a Pull out the IN tray and slide the

paper guides out as far as possible to
make room for the paper. If desired,
flip up the OUT tray for a better view
of the IN tray.
b Put a stack of paper into the IN tray,
print side down. You can insert up to 6410008
10 mm (3/8 inch) at a time.

c Push the paper toward the back of the
paper tray until it stops.
d Slide both paper guides to fit snug against the paper’s edges.
e Slide the IN tray all the way back in. If it is up, flip down the OUT tray.
49

3 Insert Print Cartridge

a Press Power Button to turn on printer.
b Remove vinyl tape from print cartridges.
Do NOT touch or remove copper strip on print Black Color
cartridges.
6410025
c Open top cover.
6410024
d For each print cartridge, lift the cradle latch

inside the printer. With the copper electrical
contacts toward the rear of the printer and the
print cartridge held vertically, push the print
cartridge firmly down into the cradle.
Insert the black print cartridge in the right
cradle and insert the tri-color print cartridge in
the left cradle. You must insert both print
cartridges for the printer to operate. Close the 6410005
latches. You will hear a click and feel

resistance when the cradle is pushed down.
e Close top cover.
50

4 Connect USB Cable

• You can connect to any USB port.
• A USB cable, such as an HP USB-Compliant
Interface Cable (part number C6518A), should
be purchased separately.
a Lift open the cable access door on the back of
the printer.
6410909
b Plug one end of the USB cable into the USB

port on the printer.
c Plug the other end of the USB cable into the USB port on the computer.
5 Install Printer Software

a Insert the HP Printer Software CD into your CD-ROM drive.
b Double-click the HP DeskJet Mac Installer icon.
c Follow the on-screen instructions to complete the installation.

Your computer will restart when the installation is complete.
d After your computer restarts, the HP DeskJet Utility (Select Printer) dialog box
opens. Follow the instructions in this dialog box to select the HP DeskJet 800
Series printer.
51

B Specifications System Requirements
USB Connection:
PowerPC MacOS computer with a USB port
MacOS version 8.1 or later
DeskJet 843C model no. C6414C 32 MB RAM
8 MB (minimum) available hard-disk space
Black Text Print Speed*
Buttons/Lights
Draft: 9 pages per min.
Print Cartridge Status Light
Resume Button and Light
Mixed Text with Color Graphics Print Speed*
Power Button and Light
Draft: 6.5 pages per min.
I/O Interface
Duty Cycle Universal Serial Bus
1,000 pages per month
Dimensions
DeskJet 840C model no. C6414A 446 mm wide x 185 mm high x 335 mm deep
DeskJet 842C model no. C6414B 17.56 in wide x 7.2 in high x 13.8 in deep
Black Text Print Speed*

Weight
Draft: 8 pages per min. 5.5 kg (12 lb) without power supply and
print cartridges
Mixed Text with Color Graphics Print Speed*
Draft: 5 pages per min. Operating Environment
Maximum operating temperature:
Duty Cycle 41 to 104 ˚F, 5 to 40 ˚C
1,000 pages per month Humidity: 15 to 80% RH noncondensing
Recommended operating conditions for best print
The following apply to the HP DeskJet 840C, quality:
842C, and 843C Series printers. 59 to 95˚F or 15 to 35˚C
20 to 80% RH noncondensing
Black TrueType™ Text Resolution Storage temperature: -40 to 140˚F, -40 to 60˚C
(depends on paper type)
Draft: 300 x 600 dpi Power Consumption
Normal: 600 x 600 dpi 5 watts average maximum when off
Best: 600 x 600 dpi 5 watts average maximum non-printing
25 watts average maximum when printing
Color Resolution (depends on paper type)
Draft: 300 x 600 dpi Power Requirements
Normal: Color Layering Input Voltage: 100 to 240 VAC (±10%)
Best: Color Layering Input Frequency: 50/60 Hz (±3 Hz)
Print Technology Automatically accommodates the world-wide range

Drop-on-demand thermal inkjet printing of AC line voltages and frequencies. There is no on/
off switch on the power adapter.
Software Compatibility
USB Connection: MacOS version 8.1 or later
* Approximate figures. Exact speed will vary depending on the system configuration, software program, and
document complexity. 52

B Specifications
Declared noise emissions in accordance with ISO Media Size

9296:
Custom size:
Sound power level, LWAd (1B=10dB): 5.5 B in Normal Width: 77 to 216 mm
mode. (3.0 to 8.5 in)
Sound pressure level, LpAm (bystander positions): Length: 77 to 356 mm
42 dB in Normal mode. (3 to 14 in)
Media Weight U.S. letter: 216 x 279 mm
(8.5 x 11 in)
Paper: 60 to 200 gsm Banner U.S. letter: 216 x 279 mm
(16 to 110 lb index) (8.5 x 11 in)
Envelopes: 75 to 90 gsm U.S. legal: 216 x 356 mm
(20 to 24 lb) (8.5 x 14 in)
Cards: 110 to 200 gsm; 0.3 mm max Executive: 184 x 267 mm
thickness (110 lb index max; (7.25 x 10.5 in)
0.012 inch max thickness)
U.S. No. 10 envelope: 105 x 241 mm
Banner Paper: 75 gsm (20 lb) (4.13 x 9.5 in)
Invitation A2 envelope: 4.37 x 5.75 in
Media Handling Index card: 76 x 127 mm
Sheets: up to 100 sheets (3 x 5 in)
Banners: up to 20 sheets Index card: 102 x 152 mm
(4 x 6 in)
Envelopes: up to 15 envelopes
Index card: 127 x 203 mm
Cards: up to 30 cards (5 x 8 in)
Transparencies: up to 25 sheets European A4: 210 x 297 mm
Labels: up to 20 sheets of paper labels European A5: 148 x 210 mm
Use only U.S. letter-sized or A4- Banner European A4: 210 x 297 mm
sized sheets. Use only paper
labels specifically designed for B5-JIS: 182 x 257 mm
use with HP inkjet printers. European DL envelope: 220 x 110 mm
OUT tray European C6 envelope: 114 x 162 mm
capacity: up to 50 sheets European A6 card: 105 x 148 mm
Japanese Hagaki postcard: 100 x 148 mm
53

B Specifications
Minimum Printing Margins B5-Sized Paper

Left: 3.2 mm (0.125 in.)
The printer cannot print outside a certain
Right: 3.2 mm (0.125 in.)
area of the page, so you must make sure
Top: 1.0 mm (0.04 in.)
the contents of your document fall within
Bottom: 11.7 mm (0.46 in.)
the printable area—that is, within the top,
bottom, left, and right margins available
Cards (3x5, 4x6, 5x8, and A6)
for the specific size of paper on which you
are printing. Left: 3.2 mm (0.125 in.)
Right: 3.2 mm (0.125 in.)
When you use nonstandard paper sizes Top: 1.0 mm (0.04 in.)
and select the Custom Paper Size setting Bottom: 11.7 mm (0.46 in.)
in the HP print settings box, the paper
width must be between 77 and 215 mm Hagaki Postcards
(3 and 8.5 inches) and the paper length
must be between 77 and 356 mm (3 and 14 Left: 3.2 mm (0.125 in.)
inches). Right: 3.2 mm (0.125 in.)
Top: 1.0 mm (0.04 in.)
A4-Sized Paper Bottom: 11.7 mm (0.46 in.)
Left: 3.2 mm (0.125 in.)
Right: 3.2 mm (0.125 in.) Envelopes
Top: 1.0 mm (0.04 in.) Left: 1.0 mm (0.04 in.)
Bottom: 11.7 mm (0.46 in.) Right: 11.7 mm (0.46 in.)
Top: 3.2 mm (0.125 in.)
Margins for Letter-, Legal-, and Bottom: 3.2 mm (0.125 in.)
Executive-Sized Paper
Left: 6.4 mm (0.25 in.) Banners - A4 Sized (8.27 x 11.7 in.)
Right: 6.4 mm (0.25 in.) Left: 3.2 mm (0.125 in.)
Top: 1.0 mm (0.04 in.) Right: 3.2 mm (0.125 in.)
Bottom: 11.7 mm (0.46 in.) Top: 0.00 mm (0.0 in.)
Bottom: 0.00 mm (0.0 in.)
A5-Sized Paper
Left: 3.2 mm (0.125 in.) Banners - Letter Sized (8.5 x 11 in.)
Right: 3.2 mm (0.125 in.) Left: 3.2 mm (0.125 in.)
Top: 1.0 mm (0.04 in.) Right: 3.2 mm (0.125 in.)
Bottom: 11.7 mm (0.46 in.) Top: 0.00 mm (0.0 in.)
Bottom: 0.00 mm (0.0 in.)
54

C Legal Information NOTE: This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to part 15 of the FCC rules. These limits are
designed to provide reasonable protection against
harmful interference in a residential installation.
Regulatory Notices This equipment generates, uses, and can radiate
radio frequency energy and, if not installed and
Hewlett-Packard Company
used in accordance with the instructions, can cause
This device complies with part 15 of the FCC Rules. harmful interference to radio communications.
Operation is subject to the following two conditions: However, there is no guarantee that interference will
(1) This device may not cause harmful interference, not occur in a particular installation. If this
and (2) this device must accept any interference equipment does cause harmful interference to radio
received, including interference that may cause or television reception, which can be determined by
undesired operation. turning the equipment off and on, the user is
encouraged to try to correct the interference by one
Pursuant to Part 15.21 of the FCC Rules, any changes or more of the following measures:
or modifications to this equipment not expressly
approved by Hewlett-Packard Company may cause • Reorient or relocate the receiving antenna.
harmful interference, and void your authority to • Increase the separation between the
operate this equipment. Use of a shielded data equipment and the receiver.
cable is required to comply with the Class B limits
of Part 15 of the FCC Rules.
• Connect the equipment into an outlet on a
circuit different from that to which the
For further information, contact: receiver is connected.
• Consult the dealer or an experienced radio/
Hewlett-Packard Company TV technician for help.
Manager of Corporate Product Regulations
3000 Hanover Street LED Indicator Statement
Palo Alto, Ca 94304
The display LEDs meet the requirements of EN
(415) 857-1501
60825-1.
55

C Legal Information
Limited Warranty Statement B. Limitations of Warranty

1. TO THE EXTENT ALLOWED BY LOCAL LAW, NEITHER HP
Duration of NOR ITS THIRD PARTY SUPPLIERS MAKE ANY OTHER
HP Product Limited Warranty WARRANTY OR CONDITION OF ANY KIND, WHETHER
EXPRESS OR IMPLIED, WITH RESPECT TO THE HP
Ink cartridges 90 Days PRODUCTS, AND SPECIFICALLY DISCLAIM THE IMPLIED
Software in North America/Canda 90 Days WARRANTIES OR CONDITIONS OF MERCHANTABILITY,
Software in Asia Pacific, Europe 1 Year SATISFACTORY QUALITY, AND FITNESS FOR A
Software in Latin America 1 Year PARTICULAR PURPOSE.
Printer in North America/Canada 90 Days C. Limitations of Liability
Printer in Asia Pacific, Europe 1 Year 1. To the extent allowed by local law, the remedies provided
Printer in Latin America 1 Year in this Warranty Statement are the customer’s sole and
exclusive remedies.
2. TO THE EXTENT ALLOWED BY LOCAL LAW, EXCEPT FOR
A. Extent of Limited Warranty THE OBLIGATIONS SPECIFICALLY SET FORTH IN THIS
1. Hewlett-Packard (HP) warrants to the end-user customer WARRANTY STATEMENT, IN NO EVENT SHALL HP OR ITS
that the HP products specified above will be free from THIRD PARTY SUPPLIERS BE LIABLE FOR DIRECT,
defects in materials and workmanship for the duration INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL
specified above, which duration begins on the date of DAMAGES, WHETHER BASED ON CONTRACT, TORT, OR
purchase by the customer. Customer is responsible for ANY OTHER LEGAL THEORY AND WHETHER ADVISED OF
maintaining proof of date of purchase. THE POSSIBILITY OF SUCH DAMAGES.
2. For software products, HP’s limited warranty applies only
to a failure to execute programming instructions. HP does D. Local Law
not warrant that the operation of any product will be 1. This Warranty Statement gives the customer specific legal
uninterrupted or error free. rights. The customer may also have other rights which vary
3. HP’s limited warranty covers only those defects which arise from state to state in the United States, from province to
as a result of normal use of the product, and do not apply province in Canada, and from country to country
to any: elsewhere in the world.
a. Improper or inadequate maintenance or modification; 2. To the extent that this Warranty Statement is inconsistent
b. Software, interfacing, media, parts, or supplies not pro- with local law, this Warranty Statement shall be deemed
vided or supported by HP; or modified to be consistent with such local law. Under such
c. Operation outside the product’s specifications. local law, certain disclaimers and limitations of this
Warranty Statement may not apply to the customer. For
4. For HP printer products, the use of a non-HP ink cartridge example, some states in the United States, as well as some
or a refilled ink cartridge does not affect either the governments outside the United States (including
warranty to the customer or any HP support contract with provinces in Canada), may:
the customer. However, if printer failure or damage is
attributable to the use of a non-HP or refilled ink cartridge, a. Preclude the disclaimers and limitations in this Warranty
HP will charge its standard time and materials charges to Statement from limiting the statutory rights of a con-
service the printer for the particular failure or damage. sumer (e.g., the United Kingdom);
5. If HP receives, during the applicable warranty period, b. Otherwise restrict the ability of a manufacturer to enforce
notice of a defect in any software, media, or ink cartridge such disclaimers or limitations; or
product which is covered by HP’s warranty, HP shall c. Grant the customer additional warranty rights, specify the
replace the defective product. If HP receives, during the duration of implied warranties which the manufacturer
applicable warranty period, notice of a defect in any cannot disclaim, or not allow limitations on the duration
hardware product which is covered by HP’s warranty, HP of implied warranties.
shall either repair or replace the defective product, at HP’s 3. FOR CONSUMER TRANSACTIONS IN AUSTRALIA AND
option. NEW ZEALAND, THE TERMS IN THIS WARRANTY
6. If HP is unable to repair or replace, as applicable, a STATEMENT, EXCEPT TO THE EXTENT LAWFULLY
defective product which is covered by HP’s warranty, HP PERMITTED, DO NOT EXCLUDE, RESTRICT, OR MODIFY,
shall, within a reasonable time after being notified of the AND ARE IN ADDITION TO, THE MANDATORY STATUTORY
defect, refund the purchase price for the product. RIGHTS APPLICABLE TO THE SALE OF HP PRODUCTS TO
7. HP shall have no obligation to repair, replace, or refund SUCH CUSTOMERS.
until the customer returns the defective product to HP.
8. Any replacement product may be either new or like-new, HP Year 2000 Warranty
provided that it has functionality at least equal to that of Subject to all of the terms and limitations of the HP Limited
the product being replaced. Warranty Statement stated above, HP warrants that this HP
9. HP’s limited warranty is valid in any country where the Product will be able to accurately process date data (including,
covered HP product is distributed by HP except for the but not limited to, calculating, comparing, and sequencing)
Middle-East, Africa, Argentina, Brazil, Mexico, Venezuela, from, into, and between the twentieth and twenty-first centuries,
and France’s “Departements D’Outre-Mer”; for those and the years 1999 and 2000, including leap year calculations,
excepted areas, the warranty is valid only in the country of when used in accordance with the Product documentation
purchase. Contracts for additional warranty services, such provided by HP (including any instructions for installing
as on-site service, may be available from any authorized patches or upgrades), provided that all other products (e.g.
HP service facility where the product is distributed by HP or hardware, software, firmware) used in combination with such HP
by an authorized importer. Product(s) properly exchange date data with it. The duration of
the Year 2000 warranty extends through January 31, 2001.
56

Index
A printer 3 information sources vii
accessories vi, 45 color panel 10 on the printer vii
automatic two-sided printing color resolution 52 technical support 42
layout panel 9 color tone 10 web sites and user forums vii
colorSync 10 high res photo mode 9
B computer, controlling from 1, 4 HP color matching 10
background printing 11, 12 connections HP customer care 43
banners USB 4
choosing paper for 21, 53 customer support 42 I
metric sizes 53 I/O interface 52
D icons
minimum margins 54
default printer 4 printer status 5
ordering 46
delete a print job 12 IN tray 2
printing 21 desktop printing 5
problems 41 capacity of 53
dimensions 52 index cards
best mode 9, 52 door, rear access 35, 38
print speed 52 printing 17
draft mode 9, 52
bi-directional cable vi ink
print speed 52
black and white printing 10 density 40
drivers, see printer software
book binding 23 ordering 45
duty cycle 52
brightness 10 streaking 29
buttons E ink cartridges
cancel 7 energy usage 52 cleaning 30
power 1, 28, 38 envelopes ordering 45
print 7 choosing 53 installing
resume 1, 19, 35, 38 metric sizes 53 printer software 33, 34
revert to default 7 minimum margins 54 problems 33, 34
save settings 7 printing single 15 software 33
printing stack 16 iron-on transfers
C environment, operating 52 ordering 46
cables printing 20
ordering 45 F
parallel vi fax printing, problems 36 J
recommended vi FCC statement 55 jams, see paper jams
USB vi features vii
cancel button 7 foreground printing 11 L
capacity, paper tray vii labels
cards G choosing types to use 53
choosing paper for 53 general panel 8 paper jams with 35
metric sizes 53 getting help, See help printing 18
minimum margins 54 grayscale 10 Layout panel 9
printing 14–17 greeting cards LED indicator statement 55
printing 14–17 lights
specifications 46
online 1
change printers 12 H
change the order of print jobs 12 print cartridge status 1, 26, 27
cleaning help resume 1
print cartridges 29 electronic vii
HP customer care 43
57

Index
M paper tray normal 9, 52

maintenance capacity 53 print problems 29
print cartridges 26 paper trays print problems, see problems
printer 3 capacity vii print quality vii
manual two-sided printing 23 IN tray 2 cleaning print cartridges 29
margins OUT tray 2 improving 40
banners 54 positions 2 problems 40
minimums, by paper type 54 paper type/quality panel 9 using refilled print cartridges
media size 53 parts 32
media weight, recommended 53 numbers 45 print quality problems 29
media, see paper ordering 45 print speed vii
metric paper sizes 53 supplies 45 best mode 52
modes pausing/holding a print job 12 draft mode 52
best 9, 52 posters normal mode 52
draft 9, 52 printing 9 specifications 52
high res photo 9 posters, printing 22 print technology 52
normal 9, 52 power printer
printing speeds 52 adapter vi accessories vi, 45
button 52 cable
N consumption 52 parallel 45
noise cord vi USB 45
printer 3 cord, ordering 45 cleaning 3
noise emissions 53 light 52 components vi
normal mode 9, 52 print connections 35
print speed 52 at a specific time 12 controlling 1, 4
print button 7 dimensions 52
O print cartridge status 26 driver updates, see software up-
online support, web site vii print cartridge status light 52 dates
operating environment 52 print cartridges
drivers, see printer software
ordering cleaning 28, 29, 30
list of parts vi
parts and accessories 47 damage from refilling 32
maintenance 3
supplies 45 light 27
noise 3
OUT tray 2, 53 ordering 45
online help vii
part numbers 45
P package contents vi
problems 27, 28
page orientation 6 paper trays 53
recommended temperatures
page setup dialog box 6 parts 45
28
paper recommended cables vi
replacement 27
metric sizes 53 selecting default 4
status 26
minimum margins, by type 54 setting up vi
status light 1
specifications 53 software 42
storing 28
supplies 46 software updates 42
using 28
weight of 53 specifications 52
print dialog box 7
paper guides 2 print margins 54 status 5
paper jams, clearing 35, 38 print modes weight 52
paper size 6 best 9, 52 printer software
paper sizes downloading 42
draft 9, 52
and minimum margins 54 problems installing 33
high res photo 9
by paper type 53
58

Index
updates print quality 40 print cartridge status light 1

printing printing 35–37 stop printing 12
banners 21 resume light flashing 38 stuck paper, see paper jams
book 23 slow printer 37 supplies 45
business cards 17 software installation 34 ordering 45
cards 14–17 software, not reading 33 paper and other media 46
envelopes, single 15 too much ink 40 part names and numbers 45
envelopes, stack 16 using refilled print cartridges
faxes 36 32 T
from the desktop 5 tablet binding 23
greeting cards 14–17 Q technical support 42
transfers, printing 20
index cards 17 quality vii
transparencies
iron-on transfers 20 printing 29
ordering 46
labels 18 quick start poster
printing 19
over a network vi ordering 45
trays
posters 9, 22 envelope slot 15
quality 29, 40 R
IN 53
stop/restart 12 rear access door
removing 35, 38 IN tray 2
tablet 23 OUT 53
transparencies 19 replacment parts 45
recycle 60 OUT tray 2
two-sided, book 23 troubleshooting, see problems
regulatory notices 55
two-sided, tablet 23 true type text resolution 52
resolution
printing problems 28 black 52 two-sided printing 23
printing problems, see problems
color 52
problems
true type text 52
U
banner printing 41 updates for software 42
blank page came out of printer restart printing 12
urgent print requests 12
resume button 52
36 USB connection 4
resume light 52
CD, not reading 33 user’s guide, ordering 45
revert to default button 7
fax 36 Utility window 29
flashing lights 38 S utility window 24, 25, 29, 31
help 33 saturation 10
ink streaks 29
W
save settings button 7
installing printer software 34 warranty
scaling 6
extensions 44
jam 35 select panel 25
selecting a default printer 4 statement 56
lights flashing 38
setting up printer vi web site vii
no page not came out 35
setup web sites 33, 37, 45, 47
output 39, 40 weight
page did not print 35 problems 33–34
size paper 53
paper jam 35 printer 52
media 53
parts of output in wrong place recommended media 53
specifications 53
39
software compatibility 52
parts of output missing 39
software, see printer software
power light flashing 38 sort the order of print jobs 12
print cartridge status light specifications 52
flashing 38 speed, printing 52
print cartridges 28 status
59

Product Longevity: To ensure the longevity of your
Environmental DeskJet Printer, HP provides the following:
Statement • Extended Warranty - HP SupportPack provides

coverage for the HP hardware and product and all HP
supplied internal components. HP SupportPack must
Hewlett-Packard continuously improves the design be purchased by the customer within 30 days of
processes of HP DeskJet printers to minimize the negative purchase. Contact the nearest HP dealer about this
impact on the office environment and on the service.
communities where printers are manufactured, shipped, • Spare Parts and Consumables are available for five
and used. Hewlett-Packard has also developed processes years after production has stopped.
to minimize the negative impact of the disposal of the • Product Take-back - To return this product and ink
printer at the end of printing life. cartridges to HP at the end of its useful life, call your
local HP Sales or Service Office for instructions.
Reduction and Elimination
Paper Use: The printer’s automatic/manual two-sided Energy Consumption
printing capability reduces paper usage and the resulting This printer was designed with energy conservation in
demands on natural resources. This printer is suited for mind. This printer averages 4 watts in stand-by mode. Not
the use of recycled papers according to DIN 19 309. only does this save natural resources, but it also saves
Ozone: Ozone-depleting chemicals such as CFCs have money without affecting the high performance of this
been eliminated from Hewlett-Packard manufacturing printer. This product qualifies for the ENERGY STAR
processes. Program (U.S. and Japan). ENERGY STAR is a voluntary
program established to encourage the development of
Recycling energy-efficient office products. ENERGY STAR is a US
registered service mark of the US EPA. As an ENERGY
Design for recycling has been incorporated into this
STAR partner, Hewlett-Packard Company has determined
printer. The number of materials has been kept to a
that this product meets ENERGY STAR Guidelines for
minimum while ensuring proper functionality and
energy efficiency.
reliability. Dissimilar materials have been designed to
separate easily. Fasteners and other connections are easy
to locate, access, and remove using common tools. High
priority parts have been designed to access quickly for
efficient disassembly and repair. Plastic parts have been
primarily designed in no more than two colors to
enhance recycling options. A few small parts are colored
specifically to highlight customer access points.
Printer Packaging: The packaging materials for this Energy consumption in off-mode: When the
printer have been selected to provide maximum printer is off, a minimal amount of energy is still
protection for the least cost possible, while attempting to being consumed. Energy consumption can be
minimize environmental impact and facilitate recycling. prevented by turning the printer power off, then
The rugged design of the HP DeskJet printer assists in disconnecting the end of the printer power cord
minimizing both packaging materials and damage rates. from the electrical source.
Plastic parts: All major plastics and plastic parts are
marked according to international standards. All plastic
parts used in the printer housing and chassis are
technically recyclable and all use a single polymer.

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HP Customer Care Online

HP Customer Care User Forums

HP Customer Care by Phone

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Chapter 1 Using Your Printer

Chapter 2 Using Your Printer Software

Chapter 3 Using and Caring for Your

Chapter 4 Getting Help When Things Go Wrong

Chapter 5 Supplies and Accessories

Appendix A Setup Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

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Black print Color print Printer software

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Special Features of Your HP DeskJet Printer

• Stunning photo quality through HP’s Color Layering Technology

Finding More Information

• Use the Quick Start Poster for installation.

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Power Button and Light – Use the

Resume Button and Light – Whenever

Print Cartridge Status Light – When lit, 6410923

this light indicates that you need to check

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Width paper guide IN tray pulled out

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Basic Printer Maintenance

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Choosing Your Printer

2 From the Apple menu, select Chooser.

Other Ways to Select a Default Printer

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Checking Printer Status

Idle printer (not default) Error on default printer

Printing on default printer Printer not available or

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Page Setup - Controlling Page Layout

Paper Size, Scaling, and Page Orientation

Make sure you correctly choose the size of

Enter a number from

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Print Dialog Box

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Indicate whether you want to start

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Choose from a wide

Check here to print on

If you check Print Both Sides,

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Click the button that

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The following table describes additional features available when using

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Printing on Different Types of Paper and Media

HP print settings to choose Guidelines to remember

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