Module1 Internal Control Checklist en 0
Module1 Internal Control Checklist en 0
Module1 Internal Control Checklist en 0
HUMAN RESOURCES
A4 Does your Organisation have a permanent staff performance
appraisal system?
ORGANISATION STRUCTURE
A9 Is there an up-to-date organisation chart?
A10 Are there written, clear description of functions for each
post / employee / executive?
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B. OBJECTIVES SETTING
B1 Does the project manual clearly describe the project
objectives and activities?
B2 Does the budget preparation process ensures that:
- there is a clear link between the planned activities and
the projected costs?
C. RISK MANAGEMENT
C1 Is there a process for identifying the major risks of the
project (including financial riks), together with their likelihood
of occurrence and their potential impact?
C2 Is there a plan or process to alleviate/reduce/respond to
these risks?
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D. CONTROL ACTIVITIES
SEGREGATION OF DUTIES
D1 Has your Organisation implemented measures to segregate
duties between:
- custody of assets and verification tasks?
(example : cash custody versus cash reconciliation)
- management tasks and authorisation tasks?
(example : performing procurment procedures versus
authorising the contract with a supplier)
SUPERVISION ACTIVITIES
D2 For all functions impacting financial transactions, is there a
review and control by an officer of higher level that the one
performing the task?
D7 Does the register indicate the location of the asset and/or the
department/person responsible for it?
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D19 Are there regular physical checks of the inventory (with 100%
coverage at least on an annual basis)?
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D26 Is this list regularly reviewed for aged amounts, and are
measures taken rapidly to clear all such amounts?
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CHEQUES:
D41 Are payments by cheque restricted only to those case where
payment by bank transfer is not possible?
D42 Are cheque forms kept in a safe place that is locked all the
time?
D43 Are the cheque forms controled by a person distinct from the
bookkeeper?
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PETTY CASH:
D46 Are payments by cash always restricted only to those cases
where payments by bank transfer or cheque is not possible?
Are payments by petty cash always limited to small amounts?
D51 Is the petty cash book frequently verified with the amount of
cash physically on hand? Is this verification performed by a
person independent from the cashier?
D52 Are the movements and balances, as per the petty cash book,
frequently reconciled by a person independent from the
cashier?
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F. MONITORING ACTIVITIES
F1 Does Management regularly review the project's internal
controls as well as any changes made to them?
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G. COORDINATION ACTIVITIES
(If your Organisation coordinates activities of other entities /
participants / partners in the project):
G1 Did you, as co-ordinating organisation, obtain appropriate
assurances about the internal controls applied by other
project partners?
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s / Notes
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