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    Receiving Process

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    shrey bansal
    The Receiving Division receives materials from vendors and delivers them to various departments at AUB and AUBMC. The receiving process involves receiving both catalogued and non-catalogued items from local and foreign vendors. For non-catalogued items, the receiving clerk inspects the items, records the quantities, and arranges delivery. For catalogued items, the clerk completes a two-step receive and deliver process in Oracle. Foreign orders are only received without unpacking and the clerk enters the details in Oracle. Returns are done through a two-step process and corrections can be made using the correction function.

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    Receiving Process

    Uploaded by

    shrey bansal
    42 views2 pages
    The Receiving Division receives materials from vendors and delivers them to various departments at AUB and AUBMC. The receiving process involves receiving both catalogued and non-catalogued items from local and foreign vendors. For non-catalogued items, the receiving clerk inspects the items, records the quantities, and arranges delivery. For catalogued items, the clerk completes a two-step receive and deliver process in Oracle. Foreign orders are only received without unpacking and the clerk enters the details in Oracle. Returns are done through a two-step process and corrections can be made using the correction function.

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    Receiving Process

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    The Receiving Division receives materials from vendors and delivers them to various departments at AUB and AUBMC. The receiving process involves receiving both catalogued and non-catalogued items from local and foreign vendors. For non-catalogued items, the receiving clerk inspects the items, records the quantities, and arranges delivery. For catalogued items, the clerk completes a two-step receive and deliver process in Oracle. Foreign orders are only received without unpacking and the clerk enters the details in Oracle. Returns are done through a two-step process and corrections can be made using the correction function.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    42 views2 pages

    Receiving Process

    Uploaded by

    shrey bansal
    The Receiving Division receives materials from vendors and delivers them to various departments at AUB and AUBMC. The receiving process involves receiving both catalogued and non-catalogued items from local and foreign vendors. For non-catalogued items, the receiving clerk inspects the items, records the quantities, and arranges delivery. For catalogued items, the clerk completes a two-step receive and deliver process in Oracle. Foreign orders are only received without unpacking and the clerk enters the details in Oracle. Returns are done through a two-step process and corrections can be made using the correction function.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 2

    Receiving Processes- Oracle

    The Receiving Division is responsible for the handling custody of materials from the
    time it is received, until it has been delivered to its ultimate users in AUB, AUBMC, or
    AREC.

    The Receiving process involves receiving Local and Foreign orders for all Stores
    (catalogued items) and Departments (non-catalogued items) in AUB and AUBMC.

    Receiving Non-Catalogued Purchases

    • The vendor arrives at the Receiving area and informs the Receiving Clerk about
    the PO number to which the delivery is being made.
    • The Receiving Clerk prints a Traveler Receipt (New naming is P.O. Items to be
    received) Form which is supposed to reflect the P.O. without Qty and Price.
    • The Receiving Clerk checks and inspects the received items, record the quantity
    received on the Traveler Receipt, signs the traveler Receipt and calls the Grounds
    and Transfer Services Department to deliver the items to the concerned
    departments.( prepares a log for orders that were handed to the transporters)

    • The Receiving Clerk enters the received items to the Oracle module after
    receiving back the Traveler Receipt signed by the requesting department.

    Receiving Catalogued Purchases

    • The same process that mentioned above is done for receiving Inventory Items
    except that the Receiving of Catalogued Purchases is completely received on
    Oracle Inventory as 2 steps Receive & Deliver.
    • The Receiving Clerk makes the first step (Receive) on Oracle before delivering
    the items to stores while the Dispatcher at the Stores makes the second
    step(Deliver or Receiving Transaction) on Oracle after receiving the documents(
    Traveler Receipt) signed by the Storekeeper .

    Receiving Foreign Catalogued & Non Catalogued Purchases

    Only Foreign orders are received and delivered as is without unpacking the received
    shipment. The Receiving Clerk in our Customs & Clearance section checks the packed
    item received against purchase order and shipping documents (packing list and summary
    invoice) of the shipment.

    The Receiving Clerk enters the received items to the Oracle module after receiving back
    the Traveler Receipt or the Purchase Order signed by the requesting department.
    Return to vendor

    The return to vendor is used only if the item is physically returned to vendor.

    On system Returns are done in two steps only for Inventory Items. The first step is to
    return goods from Store to Receiving and the second step is to return goods from
    Receiving location to the vendor.

    Correction
    The Receiving Clerk and/or dispatcher will use the Correction Function in Oracle to
    correct wrongly received/delivered items due to Typing error or PO correction. This
    function is an alternative of using the Return to vendor process.

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