POSITION AND COMPETENCY PROFILE PCP No.

18-ES Revision Code: 00

Position Title Director IV Salary Grade 28

Parenthetical Title None Strand OM
Office/Division Office of the Service Director Bureau/Service Internal Audit Service
Assistant Secretary for Legal Affairs and Consumer
Reports to Effectivity Date
Protection and/ore as designated by the Secretary
Divisions/Positions Supervised Administrative Assistant III Page/s 4
Administrative Aide IV (Driver II), CT
Operations Audit Division
Management Audit Division
GENERAL FUNCTIONS OF THE SERVICE

Develops and implements the comprehensive internal control system and audit processes for the Department.

JOB SUMMARY

1. Provide management direction and expert guidance in the development of a comprehensive internal control system and audit process;
2. Manage the development of a cohesive management audit strategy, integrating systems and processes to ensure effective and efficient audit planning
focusing on the internal control of management systems.
3. Approves the evaluations submitted before it by its divisions for final consideration.
4. Ensure that all administrative operations and activities of the DICT, the implementation, operations and maintenance of IT-related projects, programs and
initiatives, and such other priorities and goals of the DICT are in accordance with applicable laws, rules and regulations.

QUALIFICATION STANDARDS
A. Position Classification: Career Officer Technical
B. DICT Mandatory Qualifications
Education Bachelor's Degree in the field of Financial Management, Public Administration and Governance and other related disciplines;
Relevant Master's Degree, an advantage
Experience Four (4) years in position/s involving management and supervision
Eligibility Preferably Career Executive Service (CES)/Career Service Executive Eligibility (CSEE)

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 Trainings 120 hours of supervisory/management learning and development intervention undertaken within the last 5 years

PRIMARY WORKING RELATIONSHIPS

REPORTS TO: Assistant Secretary for Legal Affairs and Consumer Protection and/ore as designated by the Secretary
PROVIDES SERVICES FOR FOR THE PURPOSE OF
1. Office of the Secretary
 Development, evaluation, implementation and reporting of the system
and processes of internal audit for the Department
2. Office of the Undersecretay for Management and Operations
 Integration of the system and processes to ensure effective and efficient
audit planning focusing on the internal control of management system
such as but not limited to HR, Accounting and Procurement systems
 Financial management system
 Quality management system
 Risk management system
 Conduct of audit assignments
 Audit reports generation
 Records management

DUTIES AND RESPONSIBILITIES

Technical Functions:
1. Management Audit Planning
a) Manage the development and formulation of the department audit system and lead in the conduct of regular reviews, approves and/or modify the audit
system, as the case maybe;
b) Oversee the creation, establishment, management and enforcement of internal auditing standards, guidelines and procedures;
c) Oversee the review and evaluation of audit performance and update audit systems, standards, guidelines and procedures in audit performance as the
case may be;
d) Recommends for policy and guidelines enhancements in compliance with issuances of new laws, national policies and/or rules and regulation of
national governing bodies;
e) Oversee the development of internal audit plans, projects and programs; and
f) Ensures and certifies compliance and accurary of interanl audit reports, holds consultations and discussions as deemed necessary.

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 2. Conduct Audit Assignments
a) Manage and supervise the development of strategic framework on the audit processes and systems for an effective and efficient operations of the
Divisions under its jurisdiction;
b) Provide expert technical advice and guidance for relevant audit functions to resolve conflict undermining the achievement of audit and organizational
objectives; and
c) Initiate the creation and enforcement of policies and organizational arrangements ensuring the successful completion of audit assignments.
3. Risk assessment and management
a) Manage the analysis and interpretation of policies in the wide-range environment such as political structures at the provincial and national level which
can affect the achievement of the Department's goals;
b) Manage and utilize a range of harmonized strategies to address risks;
c) Builds a coalition of support to implement actions/strategies to manage risks; and
d) Initiate and institute change in systems, processes and/or methods in order to prevent recurrence.

4. Communicating results of audit work to stakeholders

a) Approves material/information prior to inclusion in audit communications where relevant from a wider policy perspective;
b) Champion the implementation of audit recommendations by other senior staff and policy makers;
c) Manage the mediation to resolve disputes; (?)

5. Report generation, records management and documentation

a) Oversee preparation of reports, supervising revisions as deemed necessary and review all other technical documentation for endorsement for approval
of the management;
b) Oversee the development and provide management direction for program/project records management policies, procedures and standards; and
c) Critically assess, evaluates and manage current standard operating procedures, and provide workable solutions for continous improvement and to
address other records management issues.
Managerial and Supervisory Functions:
6. Planning and management of resources
a) Determine the Service's strategic directions based on agency goals, plans and programs;
b) Prepares and implements the annual work and financial plan including procurement plan and ensures that the office has sufficient resources (e.g.
office space, equipment, furniture, supplies, etc.) for efficient operations and implementation of program and projects; and
c) Assesses and recommends resource requirements for approval of the management.

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 7. Performance and staff managemetn of the Service
a) Regularly monitors and evaluates the Service's performance according to its KRAs and targets, including alignment of work assignments;
b) Monitors the implementation of the Service's program and project to ensure completion according to plan or specifications within the required time
and budget, and proposes action plans to address issues and concerns;
c) Review existing processes, systems and procedures and apply new methods and technologies to improve work processess and enhance efficiency and
effectiveness of the Divisions under;
d) Monitors and evaluates individual and team performance against IPCRs and set KPIs, provide feedback, and communicate the need for work
commitment;
e) Evaluates the overall staff performance of the Divisions under its jurisdiction and build strong teams through recommendation for formal training,
diverse assignments, coaching, mentoring, and other development techniques, to achieve goals, plans and programs of the Service; and
f) Ensures office and staff compliance with government rules and regulations on program implementation, disbursement and other administrative
matters.
8. Attend management meetings such as ExeCom and/or ManCom and represent the Assistant Secretary for Legal Affairs and Consumer Protection and/or
as designated by the Secretary as designated/ assigned for matters concerning the plans and programs of the Service
a) Prepares organization-wide reports on policy implementation and program administration for the perusal of the Management; and
b) Performs such other tasks as may be assigned by the Assistant Secretary for Legal Affairs and Consumer Protection and/or the Secretary.

Minimum Competency Required

Core Competencies Knowldge Skills
1. Exemplifying Integrity  Familiar with the relevant laws and ethical
 Highest degree of leadership and public service
standards applied to public officials
2. Delivering Service Excellence  Organizational behavior and management
 Expert in organizational stucture
policiy
3. Solving Problems and Making Decisions  Able to balance the interest of the parties and
 Auditing framework and principles
create harmony in the management
4. Strategic and critical thinking  Design process, programs and system
 Organizational planning and development
 Leadership skills

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