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    G Who Does What in Grant Management

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    Samuel Kagoru Gichuru
    The document outlines 20 key tasks in grant management and recommends which roles should take the lead or provide support. Programme staff (P) typically take the lead on tasks like reviewing contracts, negotiating conditions, reporting, and ensuring conditions are met. Finance staff (F) typically take the lead on financial systems, procurement, budgeting, and financial reporting, but provide support on other tasks. The most important thing is that all tasks are assigned to ensure nothing falls through the cracks.

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    G Who Does What in Grant Management

    Uploaded by

    Samuel Kagoru Gichuru
    34 views2 pages
    The document outlines 20 key tasks in grant management and recommends which roles should take the lead or provide support. Programme staff (P) typically take the lead on tasks like reviewing contracts, negotiating conditions, reporting, and ensuring conditions are met. Finance staff (F) typically take the lead on financial systems, procurement, budgeting, and financial reporting, but provide support on other tasks. The most important thing is that all tasks are assigned to ensure nothing falls through the cracks.

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    G Who Does What in Grant Management

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    The document outlines 20 key tasks in grant management and recommends which roles should take the lead or provide support. Programme staff (P) typically take the lead on tasks like reviewing contracts, negotiating conditions, reporting, and ensuring conditions are met. Finance staff (F) typically take the lead on financial systems, procurement, budgeting, and financial reporting, but provide support on other tasks. The most important thing is that all tasks are assigned to ensure nothing falls through the cracks.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    34 views2 pages

    G Who Does What in Grant Management

    Uploaded by

    Samuel Kagoru Gichuru
    The document outlines 20 key tasks in grant management and recommends which roles should take the lead or provide support. Programme staff (P) typically take the lead on tasks like reviewing contracts, negotiating conditions, reporting, and ensuring conditions are met. Finance staff (F) typically take the lead on financial systems, procurement, budgeting, and financial reporting, but provide support on other tasks. The most important thing is that all tasks are assigned to ensure nothing falls through the cracks.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
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    Who does what in Grant Management?

    The table below lists the key tasks in grant management with recommendations for who should take the
    lead responsibility and provide additional support when required. Practice in your own organization may
    of course be different, and you might like to go over the list and assign roles accordingly. Who does
    which task is less important than making sure that every task is assigned to someone so that nothing
    slips through the net.

    Key: F = Finance staff, P = Programme staff

    Task Lead Support


    1. Review donor contract and assess conditions P F
    2. Negotiate specific grant conditions P
    3. Sign donor contract (agreement) P
    4. Set up financial systems to manage contract obligations F P
    5. Establish lines of communication with donor representative(s) P
    6. Prepare reporting framework and timetable P F
    7. Where there are sub-grantees, prepare guidance manual and F P
    support structure
    8. Ensure new and existing staff are aware of the grant conditions P F
    9. Ensure all purchases are made according to donor procurement P F
    requirements
    10. Submit claims for income from donor P F
    11. Manage the donor funded budget P
    12. Monitor income & expenditure, including commitments P F
    13. Write narrative donor reports P
    14. Prepare project financial reports as per reporting schedule F P
    15. Submit reports to donor as per reporting schedule P F
    16. Review whether a contract amendment is needed (budget P F
    change, activity change or time extension)
    17. Submit change requests to donor P F
    18. Ensure project reports reconcile with the organisation’s financial F P
    accounts
    19. Close the grant ensuring all conditions have been met P F
    20. Carry out a review to identify learning points P
    21. Prepare for project audit F P

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