CIRCLE: CHANDIGARH

TRANSFER POLICY FOR SCALE-I, II OFFICERS

The existing Model transfer Policy’ for General Cadre Officers in the Grades of JMGS-I &
MMGS-II has been in place since 1991 and last Circle Transfer Policy was formulated on
19.08.2011 in consultation with the Circle Officers' Association. The Model Transfer Policy is
being reviewed to set in place a revised set of instructions aligned to changed socio-economic
environment as well as the reorganization of Circles from module setup to Zone/network
setup. We have now received the revised Model Transfer Policy in March 2016 from
Corporate Centre, Mumbai. The revised policy for the Circle is proposed to be within the
framework of the Model Transfer Policy received from Cadre Management, Corporate Centre
Mumbai vide reference No. HR/CM/6/SPL/1688 dated 30th March, 2016. The Circle Transfer
Policy (CTP) has been formulated in consultation with Circle Officers’ Association as under:

1. Rationale Behind Having A Model Policy

The Model Policy received from Cadre Management serves as a set of guidelines. The
objective of having a model policy is to ensure uniformity across the Bank and imparting
administrative convenience to circles for effective utilization of manpower. This form a basis
on which the Circle Transfer Policy is finalized in consultation with the Officers’ Association
in the respective Circles.

Transfers of officials in the Bank's service are required to be done to suit the needs of the
organisation and also to expose the officers to the varied assignments and facilitate their career
growth. Transfers also become necessary for facilitating job rotation to conform to the CVC
guidelines. It is our endeavour to evolve a system, that besides taking care of the
organisational requirement; is also able to minimise the hardships an officer might face
consequent upon his/her transfer. The policy should be able to serve the interest of both the
organisation as well as the individual officer.

2. Factors necessitating change in the Model Transfer Policy

There have been changes witnessed in the Bank’s organizational structure over the years, some
provisions of the policy have become incompatible with the present day reality and therefore
necessitates a review.

3. Gist of Major changes

a) Replacement of the word ‘module’ with Zone/Network.

b) Inclusion of Banking Specialist Cadre officers under the purview of Model

Transfer Policy.

c) Obtaining online/offline options from officers for posting at 'difficult/most

difficult centres'.

d) Upon completion of tenure at difficult/most difficult centres such voluntarily

opting officers to be posted as far as possible at a place of their choice out of three
preferences.

e) Provision of repatriation of officers to their parent Region after completion of a

fixed tenure upon promotion from Clerical to JMGS-1.
 f) Upon promotion from JMGS-I to MMGS-II, the officer to be posted at the same
centre, if centre stay is not complete.

g) Efforts will be made to provide chummery accommodation to female

officers at RUSU Centres, provided 3-4 officers are eligible/ willing to utilize the
same.

h) Requests for transfer as far as possible to a particular 'Centre' out of three

preferred centres be obtained from officers completing 57 years of age and
accommodated accordingly.

i) After attaining age of 57, the officers may not be transferred out of their present
place of posting, provided the total continuous stay at the centre does not exceed 5
years as on retirement. If an officer attains the age of 59 years and has been out of
place of domicile/choice for a minimum 2 years, his request for transfer to place of
choice/domicile may be considered provided the stay at the present place of
posting is minimum 2 years.

j) An officer posted at Administrative Office will be eligible for posting at another

Administrative Office only when he/she completes, intermittent, two years assignment
in a Branch/CPC. Administrative Office for this purpose will include any establishment
other than Branch/CPC viz LHO/AO/RBO/SBLC/LHO establishment/Lead Bank
Office/ZIO/MCRO.

4. Circle Transfer Policy (CTP)

The Circle Transfer Policy described hereinafter has been formulated in consultation with the
Circle Officers' Association within the scope of Model Transfer Policy framed by the
Corporate Centre. The transfer policy will cover officers in JMGS-I and MMGS-II including
the officers in banking specialist cadres such as RMRO, CRO-(PB), CRO (ME), FSTO,
MFMO in the above grades. The policy shall apply within the purview of terms of their
respective appointment. To maintain the relevance of CTP at all times, in view of changing
socio-economic environment, a modalities meeting will be conducted in January every year,
with Circle Officers' Association. Circle Transfer Policy will be reviewed after 3 years or
earlier in case of any changes in Model Transfer Policy by Corporate Centre.

(A) Objectives of a transfer policy

Transfers of officials in the Bank’s service are necessitated in the organizations’ interest and in
the interest of career growth of the individual officer. Transfers involve a wide range of
administrative considerations and adjustments by individual officers. It is, therefore, necessary
to spell out as clearly as possible what organizational and individual interests are served by
transfers. The policy is to provide for a system that would besides minimizing the hardship to
an officer consequent upon transfer, also take care of organizational requirements such as
effective manning of branches/offices. This would also be a guideline to all officer across the
Circle so as to ensure uniformity in placement.

(B) Definition of Transfer

Transfer will be taken to mean movement of officers from one station/centre to another.
Changes in position within the same station/centre/agglomeration would be taken to mean
‘posting’ and not ‘transfer’.
(C) Transfer Policy

a) The routine transfer exercise will begin before the commencement of academic
session. For this purpose, the necessary exercise will be commenced by the HR
Department well in time so that the culmination of the same at the
region/Administrative office level coincides with the academic session.

b) The centre stay at Most Difficult/ Difficult centre as per Model Transfer Policy
is minimum 02 years. However, the normal tenure of all officers at a Centre shall be
as under subject to administrative exigencies:

i. Normal Centres : 36 months

ii. Difficult Centres : 24 months

iii. Most difficult Centres : 18 months

c) The period of stay at the difficult/most difficult centre will mean “active”
service at the centre. Further, if an officer stays away and/or delays joining at the
difficult centre, his normal stay will be extended by the duration of “inactive” period.
The duration of absence from the centre because of staying away from place of posting
on long leave for a period of more than 45 days continuously or a total of more than 60
days in a year will be termed as “inactive” period. A year for this calculation shall
begin from the date of reporting at the difficult/most difficult centre.

d) The maximum stay of officers at the following centres shall be for 5 years,
subject to a condition that stay in one assignment will not exceed 3 years

a) Chandigarh (Tricity) b) Ludhiana c) Jalandhar

d) Amritsar e) Shimla (f) Srinagar
g) Jammu h) Patiala j) Pathankot
k) Bhatinda l) Ferozepur m) Sirsa
n) Rohtak o) Ambala p) Panipat
q) Hissar r ) Rew ari

(D) Difficult/Most Difficult Centers

a) Categorization of difficult/most difficult centres will be in terms of living

/locational conditions/topography/educational and medical facilities etc.
available at the centre throughout the year. The criteria for defining the difficult
centres have already been finalized in consultation with AISBOF and the
guidelines issued by the Corporate Centre in this regard to the LHOs. The list of
difficult/most difficult centres/branches is appended.

b) The period of stay at the difficult/most difficult centre will be taken to mean
‘active’ service, as detailed in para 4,(C),(c), at the difficult centre.

c) Online/Offline choices will be obtained from officers for Transfer/Posting to

difficult/most difficult centres. The official upon completion of tenure at difficult/most
difficult centre would be eligible for posting at his place of choice. Posting to a place
closest to place of choice will be subject to active and efficient service at the difficult
/most difficult centre.
 d) In case option for posting in difficult/most difficult centres is received from
lesser number of officers, then the postings will be on age-criteria basis and junior most
upwards.

e) The officer voluntarily opting for difficult/most difficult centre will be

exempted from inter-region transfer and once he reports back from difficult
centre his stay in the parent region will be reckoned afresh.

f) The postings in branches located in terrorist affected area or disturbed as

declared by Central/State Govt. may be treated equivalent to difficult/most
difficult centre.

(E) Actual Postings

a) On promotion from clerical to Scale-I (Other than TO), officers shall be posted
outside the Zone/Network from where they have been promoted, except J&K and
HP AO’s. However, officers from J&K and HP AO’S will be subjected to inter-
region transfers and inter-AO in case of surplus position.

b) However, in case of Clerical to Scale-I promotion, transfer policy of female officers

may be decided by the Circle from time to time as per actual number of promoted
officers in the Circle. The competent authority for approval in such matters will be Circle
Placement Committee consisting of GMs (NW) & DGM & CDO.

c) The cutoff date for determining the stay of all officers (Scale I &II) in an
assignment/centre, for the purpose of transfer, would be 31 st March of each year or
actual date of joining, whichever is later.

d) Stay in the region/AO will be maximum 7/10 years respectively.

e) Officers who have been subjected to inter region/zone transfer on promotion from
Clerical to JMGS-I (Other than TO) will be considered for repatriation to the parent
region/zone only after completion period of stay at the place of posting (detailed in
para 4, C(b,c&d). The period of stay will be calculated from the date of reporting at
the region/module.

f) For the purpose of calculating the period of stay at a centre, postings in

Administrative Offices, LHO and other establishments at centre would be counted.

g) Further, stay of officers in any of the Bank’s establishments in the Tricity of

Chandigarh, Panchkula and Mohali would also be reckoned as a stay at Chandigarh
Centre. Posting in Suburbs as Zirakpur, Kurali, Kharar, Landran, Derabassi, would
also be considered as posting in Tricity. However, the population group wise
classification of these centres will be taken into account for the purpose of
mandatory assignment. Further, centre specific allowances including HRA, CCA,
will be paid according to population group wise classification of the Centre
concerned.

h) For determining stay at a centre other than tricity, the municipal limits/urban
agglomeration/other revenue limits shall be considered.

i) On promotion from JMGS-I to MMGs-II, if the centre stay of an officer is not

complete, he/she may be posted at the same centre subject to availability of
vacancy. If there is a need for transfer, then the officer may be accommodated in
the nearest centre as far as possible. However, if centre stay is complete
 then the officer be posted at another centre within the Region/AO as per normal
tenure of the centre.

j) Any suspended official, on revocation of suspension but before the conclusion of

the disciplinary proceedings, may be permitted to join a branch/office under the
same Administrative Office where he was posted at the time of his suspension. He
shall, however, not be posted in the same branch.

k) A suspended official on reinstatement at the conclusion of disciplinary

procedure shall not be posted within the same Region where he was alleged to
have committed irregularities. However, if the officer is exonerated, he may be
considered for posting in the same Region if otherwise eligible for stay in the
Region, subject to administrative requirements.

F. Lady Officers:

In addition to specific mention of transfer policy for female officers mentioned

elsewhere in this note, the following will apply to women officer:

a) The Circle Transfer Policy (CTP) shall be applicable to lady officers in toto. In the
matter of transfer on spouse grounds, the request for intra-circle transfer shall be
considered from time to time subject to administrative exigencies.

b) If however, both husband and wife are working in our bank, they may be posted at the
same centre as far as possible, provided such postings do not come in to conflict with
the placement policy followed by the Circle.

c) Request on working spouse grounds may be considered on merit & case to case basis.

G. Request Transfers:

a) Request for a transfer to a particular centre of choice could be considered, as far as

possible, in respect of officers who have attained 57 years of age provided the total
stay at the centre doesn’t exceed 5 years as on retirement. If an officer attains the
age of 59 years and is out of place of domicile/choice minimum 2 years, his
request for transfer to choice of place/domicile may be considered.

b) Applications for such last leg postings may be submitted by the officers one year in
advance with three preferences. To the extent possible, Bank may consider posting
in first preference, subject to administrative exigencies. Officer may also request
for continuation in the same place, however it should be ensured that total stay
should not exceed 5 years on retirement.

c) Requests for transfer outside the provision of policy should normally not be made/
entertained, except in cases of extreme compassion/necessity. Such requests must
pertain to a cause of hardship/occurring necessity subsequent to the date of
promotion/transfer and the decision will be approved by the undernoted authority:
 Sr.No. Officers posted in Approving Authority

i) Module GM (Network)

ii) LHO/LHO establishments

- Deptt. under GMs(Network) GM (Network) concerned

- Other departments GM (NW-I)

iii) CC establishments/SAMG/MCG GM (NW-I)

establishments

d) All officers (Including PO & TO after confirmation), who have completed

three years of active stay at a Module, will be eligible to apply for Inter
Module Transfer to another Module.

H. Administrative transfer:

Notwithstanding the provision contained in the Model Transfer Policy, the Bank may transfer
any officer at any time on administrative grounds, keeping in view of exigencies of services.
When the transferring authority transfer an officer by making a departure/deviation from the
provision of the policy, the decision will be approved by the undernoted authority:

Sr.No. Officers posted in Approving Authority

i) Module GM (Network)

ii) LHO/LHO establishments

- Deptt. under GMs(Network) GM (Network) concerned

- Other departments GM (NW-I)

iii) CC establishments/SAMG/MCG GM (NW-I)

establishments

I. Officers with different abilities/Care givers:

a) Officers having conditions as detailed in circular letter no. CDO/PM/SPL/67 dated

25.07.2000 contents of which had been reproduced in circular no. CDO/P&HRD-
IR/512014-15 dated 21.10.2014, should normally be placed at centres where the
specific treatment is available.

b) Transfers of officers, who are care giver of differently abled dependents, shall be
governed vide provisions contained in Circular No. CDO/P&HRD-IR/51/2014-15
dated 21.10.2014 and CDO/P&HRD-IR/34/2015-16 dated 15.07.2015

J. Miscellaneous provisions:

a) Request for Inter Circle transfer from the officers during their period of probation will
not be entertained.
 b) Whenever an officer posted at administrative office is due for transfer, the next
transfer/posting shall not be made to any other administrative office. The officer will be
posted for an assignment at a Branch/CPC.

K. Outside Influence

a) No officer shall bring or attempt to bring any political or other outside influence
including that of individual Directors or Members of the Local Board to bear upon any
superior authority to further his own interest in respect of matters pertaining to his
service in the Bank, including transfer. Government has framed guidelines for dealing
with cases of this nature in respect of their employees and has directed the Bank to
keep those guidelines in view, while dealing with similar cases in the Bank. Officers
should desist from approaching any Minister/Member of Parliament/Member of
Legislative Assembly/Council or any other VIP for redressal of their grievances, as this
will render them liable for disciplinary action as per provisions contained in Rule 57 of
the Conduct/Service Rules. It is clarified that adequate avenues are available for
officers within the Bank to submit representations/appeals against their
transfers/postings and other grievances and seek redressal, subject to administrative
requirement/convenience.

b) It has been observed that officers are writing directly to senior functionaries of
the Bank about Transfer/Relieving matters and normal escalation matrix is not
followed. It is reiterated that official will write directly to his/her reporting
authority only about the transfer/relieving matters.

-Sd/- -Sd/-

Deputy General Manager & CDO President, SBIOA

-Sd/- -Sd/-

Asstt. General Manager (HR) General Secretary, SBIOA

Dated: 28.12.2016
Place: LHO, Chandigarh
 LIST OF MOST DIFFICULT/DIFFICULT BRANCHES
SHIMLA MODULE AS ON 19.11.2016
SR NO REGION NAME OF THE BRANCH BR. CODE REMARKS
1 2 CHANGO 9605 MOST DIFFICULT
2 2 GIABONG 9606 MOST DIFFICULT
3 2 LIPA 9604 MOST DIFFICULT
4 2 MOORANG 8871 MOST DIFFICULT
5 2 POOH 5612 MOST DIFFICULT
6 2 SANGLA 11881 MOST DIFFICULT
7 2 RECKONGPEO 4335 DIFFICULT
8 2 SHOLTA 11525 DIFFICULT
9 2 SUNGRA 6402 DIFFICULT
10 2 DHARECH 9365 DIFFICULT
11 2 KUTARA 8840 DIFFICULT
12 2 MELTHI 7304 DIFFICULT
13 2 KHOLIGHAT 7301 DIFFICULT
14 2 MANDHOL 6780 DIFFICULT
15 2 KHARA PATHAR 5578 DIFFICULT
16 2 BAHLI 7793 DIFFICULT
17 2 BAGHI 11956 DIFFICULT
18 2 GANVI 9366 DIFFICULT
19 2 JHIKNI PUL 8453 DIFFICULT
20 3 BHARARI 9364 DIFFICULT
21 3 CHARNA 9908 DIFFICULT
22 3 DIDAG 9087 DIFFICULT
23 3 KAFOTA 7459 DIFFICULT
24 3 KHERI 8870 DIFFICULT
25 3 NAURA 6782 DIFFICULT
26 3 RAJANA 9363 DIFFICULT
27 3 RAJPUR 8117 DIFFICULT
28 4 KEYLONG 3059 MOST DIFFICULT
29 4 KAZA 3337 MOST DIFFICULT
30 4 UDAIPUR 5615 MOST DIFFICULT
31 4 GONDHLA 8527 MOST DIFFICULT
32 4 GEMUR 8853 MOST DIFFICULT
33 4 LOT 17045 MOST DIFFICULT
34 4 HANSA 8877 MOST DIFFICULT
35 4 TABO 6987 MOST DIFFICULT
36 4 LUHRI 8872 DIFFICULT
37 4 KUNGASH 9300 DIFFICULT
38 4 SAINJ 6989 DIFFICULT
39 5 KILLAR 6990 MOST DIFFICULT
40 5 MEHLA 1517 DIFFICULT
41 5 BHARMOUR 13710 DIFFICULT
42 5 KHAIRI 8844 DIFFICULT
43 5 SURANGANI 2492 DIFFICULT
44 5 SALOONI 2471 DIFFICULT
SUMMARY
RBO DIFFICULT MOST DIFFICULT TOTAL
R-1 0 0 0
R-2 13 6 19
R-3 8 0 8
R-4 3 8 11
R-5 5 1 6
TOTAL 29 15 44
 LIST OF DIFFICULT AND MOST DIFFICULT CENTRES IN JAMMU MODULE
SR MODULE BNAME OF THE DISTRICT CATEGORISED AS DIFFICULT
NO BRANCH / MOST DIFFICULT CENTRE
1 JAMMU SERI DODA DIFFICULT CENTRE
2 JAMMU P N DODA DODA DIFFICULT CENTRE
3 JAMMU THATRI DODA DIFFICULT CENTRE
4 JAMMU RAMSU DODA DIFFICULT CENTRE
5 JAMMU ASSAR DODA DIFFICULT CENTRE
6 JAMMU KHELANI DODA DIFFICULT CENTRE
7 JAMMU PANCHERI UDHAMPUR DIFFICULT CENTRE
8 JAMMU RANSOO UDHAMPUR DIFFICULT CENTRE
9 JAMMU URI BARAMULLA DIFFICULT CENTRE
10 JAMMU BONIYAR BARAMULLA DIFFICULT CENTRE
11 JAMMU KARNAH LEH MOST DIFFICULT CENTRE
12 JAMMU LEH LEH MOST DIFFICULT CENTRE
13 JAMMU CHOGLAMSAR LEH MOST DIFFICULT CENTRE
14 JAMMU TCA LEH LEH MOST DIFFICULT CENTRE
15 JAMMU SASPOL LEH MOST DIFFICULT CENTRE
16 JAMMU KARGIL KARGIL MOST DIFFICULT CENTRE
17 JAMMU DRASS KARGIL MOST DIFFICULT CENTRE
18 JAMMU SHARGOLE KARGIL MOST DIFFICULT CENTRE
19 JAMMU SHAKKAR KARGIL MOST DIFFICULT CENTRE
20 JAMMU KHUMBATHANG KARGIL MOST DIFFICULT CENTRE
21 JAMMU BUDHAL RAJOURI DIFFICULT CENTRE
22 JAMMU PAHALGAM ANANTNAG DIFFICULT CENTRE
23 JAMMU REHAMA BARAMULLA DIFFICULT CENTRE
24 JAMMU BHALRA DODA DIFFICULT CENTRE
25 JAMMU SURANKOTE POONCH DIFFICULT CENTRE
26 JAMMU BANI KATHUA DIFFICULT CENTRE
27 JAMMU NIMU LEH MOST DIFFICULT CENTRE
28 JAMMU MATSLANG LEH MOST DIFFICULT CENTRE
29 JAMMU FIRE AND FURY LEH MOST DIFFICULT CENTRE
30 JAMMU TANGSAY
LEH MOST DIFFICULT CENTRE
(TAGSTE)
31 JAMMU HELIPAD
KISHTWAR DIFFICULT CENTRE
KISHTWAR