Tender Document For " Supply of Fiber Optic Cable For RRVUNL-SURATHGARH UNIT 7 &8, Project (Ref. NKR0000116)
Tender Document For " Supply of Fiber Optic Cable For RRVUNL-SURATHGARH UNIT 7 &8, Project (Ref. NKR0000116)
Tender Document For " Supply of Fiber Optic Cable For RRVUNL-SURATHGARH UNIT 7 &8, Project (Ref. NKR0000116)
,
Electronics Division,
Mysore Road, Bangalore – 560 026
Tender Document for " Supply of Fiber Optic cable for RRVUNL- SURATHGARH UNIT
7 &8, project (Ref. NKR0000116)
QTY
Sl No. Description UOM
PR0460002012 - 4 Core Single Mode Multi tube Fiber Optic cable as per Terms & conditions
of Specification of PS4042668. For details regarding Fiber Optic cable Section B.2 of METER 112520
PS4042668 (Page no 4) should be referred.
1
PR0460002072 - 4 Core Multimode Multi tube Fiber Optic cable as per Terms & conditions of
Specification of PS4042668. For details regarding Fiber Optic cable Section A.2 of PS4042668 METER 41300
(Page no 3) should be referred.
2
PR0460002000 - 8 Core Single Mode Multi tube Fiber Optic cable as per Terms & conditions
of Specification of PS4042668. For details regarding Fiber Optic cable Section B.6 of METER 3700
PS4042668 (Page no 5) should be referred.
3
It must not be used directly or indirectly in anyway detrimental to the interest of the company.
385&+$6(63(&,),&$7,21
The information on this document is the property of Bharat Heavy Electricals Limited.
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COPY RIGHT AND CONFIDENTIAL
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It must not be used directly or indirectly in anyway detrimental to the interest of the company.
The information on this document is the property of Bharat Heavy Electricals Limited.
Revision: 00
TWELVE FIBRE FIBRE MULTI TUBE CONSTRUCTION (4 FIBERS PER TUBE) GEL FILLED
MULTIMODE OPTICAL FIBRE CABLE (OFC) WITH 12 Nos. 62.5/125 MICRONS COLOR
CODED FIBRES AS PER G.651 STANDARDS, ECCST ARMOUR, CENTRAL FRP STRENGTH
MEMBER, INNER SHEATH, WATER SWELLABLE/WATER BLOCKING TAPE & OUTER UV
RESISTANT AND FIRE RETARDANT LSZH SHEATH HAVING ANTI-TERMITE AND ANTI-
RODENT PROPERTIES, SUITABLE FOR DIRECT/DUCT BURIAL AND LAYING ON CABLE
TRAYS.
QUANTITY TOLERANCE +5% OF TOTAL LENGTH INCLUDED
FOUR FIBRE UNI-TUBE CONSTRUCTION, GEL FILLED, SINGLE MODE OPTICAL FIBRE
CABLE (OFC) WITH 04 Nos. 9/125 MICRONS COLOR CODED FIBRES AS PER G.652
STANDARDS, ECCST ARMOUR, EMBEDDED STEEL WIRE / FRP STRENGTH MEMBERS,
WITH WATER SWELLABLE/WATER BLOCKING TAPE & OUTER UV RESISTANT AND FIRE
RETARDANT LSZH SHEATH HAVING ANTI-TERMITE AND ANTI-RODENT PROPERTIES,
SUITABLE FOR DIRECT/DUCT BURIAL AND LAYING ON CABLE TRAYS.
QUANTITY TOLERANCE: UPTO +5% OF TOTAL LENGTH EXTRA
COPY RIGHT AND CONFIDENTIAL
RESISTANT AND FIRE RETARDANT LSZH SHEATH HAVING ANTI-TERMITE AND ANTI-
RODENT PROPERTIES, SUITABLE FOR DIRECT/DUCT BURIAL AND LAYING ON CABLE
TRAYS.
QUANTITY TOLERANCE: UPTO +5% OF TOTAL LENGTH EXTRA
C.
COPY RIGHT AND CONFIDENTIAL
Technical Specifications
Cables with fibres in jelly filled construction with ECCST Armour, with WATER SWELLABLE/WATER
BLOCKING TAPE for water ingress protection, provided with embedded Steel wire / FRP strength
members for Unitube cables and Central FRP strength member and inner sheath for multi-tube cables.
Outer UV resistant and fire retardant LSZH jacket having anti-termite and Anti-rodent properties
provided with sequential length marking suitable for direct/duct burial or laying on cable trays.
D. General Specification :
Mechanical, Geometrical, Transmission and Environmental characteristics should be as per
relevant IEC 60794-1-2-X spec
Stripping ability: All layers easily removed with commercially available tools.
It must not be used directly or indirectly in anyway detrimental to the interest of the company.
Fibre Identification: All the fibers in the PBT lose tube are to be colour for identification purpose
with UV curable inks i.e., Blue, Orange, Green and natural. The tube colour will be natural.
The information on this document is the property of Bharat Heavy Electricals Limited.
Marking: The cable should have identification marking at regular intervals of 1 meter which will be
of permanent nature. The accuracy of the sequential marking should be within + 0.5%.
The optical fibre cable shall as a minimum have have the following markings in every meter.
i) Type of Cable, ii) Running meter length, iii) Number of fibres, iv) Type of fibre, v) Manufacturer’s
name vi) Employer’s Name – BHEL-EDN
Immunity: The cables shall be immune to corrosive element found naturally in the ground.
Optical fibers shall be coated with protective materials / coatings and should not have any reaction
COPY RIGHT AND CONFIDENTIAL
G. NOTE:
e. Material has to be directly sent to site and service shall be provided at site.
PS4042668
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),%(5237,&&$%/( 5(9
$ 3$*(2)
f. Manufacturer’s Datasheet and QAP in format provided by BHEL will have to be submitted befor
manufacturing to get Final Customer Approval
g. Factory Acceptance test as per IEC 60794-1-2-X and other relevant specs will have to be
carried out, if required, in presence of BHEL / BHEL customers at vendor’s works after
submission of Test Certificates for Verification.
Following Test Certificates to be submitted as a minimum:
1. Tensile Strength Test
2. Crush Test (Compressive Test)
3. Impact Test
4. Repeated Bending Test
5. Torsion Test
6. Kink Test
7. Cable Bend Test
It must not be used directly or indirectly in anyway detrimental to the interest of the company.
8. Temperature Cycling
9. Water penetration Test
The information on this document is the property of Bharat Heavy Electricals Limited.
h. Packaging & Forwarding - Acceptable tolerance is +5% per drum per standard packing length. Vendor shall
ensure adequate packaging to protect the drums /other boxes against damage during transit.
COPY RIGHT AND CONFIDENTIAL
Page 1 of 4
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CE: PR: 003- Rev 00
SPECIAL COMMERCIAL CONDITIONS OF CONTRACT
Reference is brought to BHEL’s Instructions to Bidders (Document Ref: CE: PR: 001- Rev 00) and General Commercial Conditions for
Contract (Document Ref: CE: PR: 002- Rev 00).These documents along with required annexures are available in our website:
_______________NIL__________________________ .These two documents along with Special Conditions of Contract annexed to this
RFQ will form an integral part of the contract as and when the RFQ culminates into a Purchase Order / Contract.
Purchase Executives: In cases where tender documents are bulky, or due to some reasons tender documents are required to be
submitted by hand, the offers are to be handed over to either of the following Purchase Officers:
E-mail IDs: In case offers are sent through E-mail, please send the offers to both of the following email IDs:
Splitting of tendered quantity to MSE vendors: The tendered quantity will /will not be split to MSE vendors subject to submission of
relevant documents by vendors. Refer clause H of Instructions to Bidders for conditions applicable and for information on
documents to be submitted.
Destination: Items are to be directly despatched to BHEL’s Site Office or Stores/Customer’s Stores located at/near ___SURAHTHGARH __
District/City in __RAJASTAHN ______ State . Road Permit, if applicable, will be issued by BHEL along with Despatch Clearance.
Project Benefits:
x Indigenous scope of supply:
a) Project is Mega Power Project or Ultra Mega Power Project: Eligible for “NIL” Excise Duty. Necessary documents for
availing Excise Duty exemption by suppliers will be furnished by BHEL
b) Physical Export project: Eligible for complete exemption of Excise Duty & Sales Tax. Necessary documents for availing
such benefits will be furnished by BHEL to suppliers.
c) Nuclear Power Project under a special category: Eligible for claiming Terminal Excise Duty benefit from DGFT as per
present EXIM policy. Confirm submission of following in original:
o Disclaimer Certificate (Annexure- XI)
o Copy of Excise Invoice attested by Suptd of Central Excise authorities with signature and seal, in blue ink, to
enable BHEL to claim terminal Excise duty benefit from DGFT.
x Imported scope of supply:
a) Project is Mega Power Project or Ultra Mega Power Project: Eligible for “NIL” Customs Duty. Merit Duty Applicable
b) Physical Export project: Eligible for complete exemption of Customs Duty.
Terms of Delivery:
Indicate station of despatch: ________________________________________________________________________________________
Indicate place of manufacturing (wherever applicable): ________________________________________________________________
x Indigenous scope of supply: Ex-works (including Packing & Forwarding charges but excluding Taxes & Duties):
___________________________________________
x Imported scope of supply: F.C.A. (for air consignments) /F.O.B. (for sea consignments)
(including Packing, Forwarding, Handling, Ancillary charges like processing of Sight Draft/ Letter of Credit, negotiation of bank
documents, Export declaration, Country of Origin etc): ___________________________________________
Page 2 of 4
S BIDDER’S DEVIATION IF
TERMS BHEL ACCEPTABLE TERM
NO. CONFIRMATION ANY
01 Validity The offer will be valid for a period of 120 days from the AGREE
date of technical bid opening.
02 Excise Duty & Cess If applicable, indicate current rate of Excise Duty and APPLICABLE /
maximum rate of Excise Duty (against proof of Excise NOT APPLICABLE
Invoice).
Refer Note below
However, for calculation purpose and arriving at “Total
Cost to BHEL” maximum rate of Excise Duty will be Present rate of Excise
considered. In case Excise Duty remains firm throughout Duty with CESS
the contract, the same shall be specifically indicated. .................%
Otherwise, maximum Excise Duty will be considered for
arriving at lowest bidder.
Maximum rate of Excise
However, reimbursement of Excise Duty shall be at Duty with CESS
actuals against proof of Excise Invoice only. (Within ………………%
contractual delivery).
Vendor's offer will be evaluated on "Total cost basis" Service Tax _____%
including freight charges. (extra /inclusive in
freight charges)
Vendor shall book the consignment through their
approved Road carriers on "Freight pre-paid" and door
delivery consignee copy attached basis. Freight charges
to be claimed from BHEL along with POD (Proof of
Delivery) on original L/R.
07 Service Tax on E&C If applicable, indicate current rate of Service Tax APPLICABLE /
and Training ___________% NOT APPLICABLE
Charges
Service Tax Regn. No. ___________
Confirmation that Service Tax register is maintained. CONFIRMED
NOTE: 1.For the items which will be dispatched from sub vendors works to customer project site directly, the taxes and
duties i.e. ED+Cess, CST or VAT, payable by your vendors, will NOT be reimbursable by BHEL.
2. For the items, which will be shipped from Vendor works, taxes and duties as applicable will be reimbursed by BHEL
against documentary evidences.
Page 3 of 4
Note: 1. If offers received by both OEM & dealer for the item, offer of OEM only will be considered.
With this, it is inferred that vendor has understood and accepts all terms & conditions as indicated in Instructions to Bidders
(Document Ref: CE: PR: 001- Rev 00) & General Commercial Conditions for Contract (Document Ref: CE: PR: 002- Rev 00).
NOTE: The above filled-in and signed-sealed document (in original) shall be furnished as part of Part-I Bid without fail. If no deviations
are brought, it will be treated as if all terms and conditions of this enquiry are accepted by vendor without any deviation.
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INSTRUCTIONS TO BIDDERS (Common for all RFQs)
Bidder is requested to read the instructions carefully and submit their quotation covering all the points:
A. GENERAL INSTRUCTIONS:
1. Any Purchase Order resulting from this enquiry shall be governed by the Instructions to Bidders (document
reference: CE: PR: 001 – Rev 00), General Conditions of Contract (document reference: CE: PR: 002 - Rev 00)
and Special Conditions of Contract, if any, of the enquiry.
2. Any deviations from or additions to the “General Conditions of Contract” or “Special Conditions of Contract”
require BHEL’s express written consent. The general terms of business or sale of the bidder shall not apply to
this tender.
3. Bidders (also includes the term suppliers / contractors wherever used in this document) are instructed to
quote their most competitive price and best delivery, etc. in the offer. Prices should be indicated in both
figures & words. (Please also refer clause 11 under section B)
4. Regret letter (either through post or by mail) indicating reasons for not quoting must be submitted without
fail, in case of non-participation in this tender. If a bidder fails to respond against 3 consecutive tenders for
the same item, he will be liable for removal as a registered vendor of BHEL.
5. Procurement directly from the manufacturers shall be preferred. However, if the OEM / Principal insist on
engaging the services of an agent, such agent shall not be allowed to represent more than one manufacturer
/ supplier in the same tender. Moreover, either the agent could bid on behalf of the manufacturer / supplier
or the manufacturer / supplier could bid directly but not both. In case bids are received from the
manufacturer / supplier and his agent, bid received from the agent shall be ignored.
6. Consultant / firm (and any of its affiliates) shall not be eligible to participate in the tender/s for the related
goods for the same project if they were engaged for consultancy services for the same project.
7. If an Indian representative / associate / liaison office quotes on behalf of a foreign based bidder, such
representative shall furnish compulsorily the following documents:
D Authorization letter to quote and negotiate on behalf of such foreign-based bidder.
E Undertaking from such foreign based bidder that such contract will be honored and executed according
to agreed scope of supply and commercial terms and conditions.
F Undertaking shall be furnished by the Indian representative stating that the co-ordination and smooth
execution of the contract and settlement of shortages / damages / replacement / repair of imported
scope till system is commissioned and handed over to customer will be the sole responsibility of the
Indian representative / associates / agent / liaison office.
G Refer Annexure X on “Guidelines for Indian Agents”.
8. In case of imported scope of supply, customs clearance & customs duty payment will be to BHEL account
after the consignment is received at Indian Airport / Seaport. Bidders must provide all original documents
required for completing the customs clearance along with the shipment. Warehousing charges due to
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incomplete or missing documentation will be recovered from the supplier’s bill. All offers for imported scope
of supply must be made from any of the gateway ports (within the country) indicated. (Refer Annexure I)
9. The offers of the bidders who are on the banned list and also the offers of the bidders, who engage the
services of the banned firms, shall be rejected. The list of the banned firms is available on BHEL website:
www.bhel.com
10.Business dealings with bidders will be suspended if they are found to have indulged in any malpractices /
misconduct which are contrary to business ethics like bribery, corruption, fraud, pilferage, cartel formation,
submission of fake/false/forged documents, certificates, information to BHEL or if they tamper with
tendering procedure affecting the ordering process or fail to execute a contract, or rejection of 3 consecutive
supplies or if their firms / works are under strike / lockout for a long period.
1. Quotation shall be submitted in Single Part Bid, Two Part Bid or Three Part Bid, as called for in the tender:
x SINGLE PART BID: Technical and Commercial Bid with prices along with price summary & filled in
BHEL Standard Commercial terms and conditions in a single sealed envelope.
x TWO PART BID: Unpriced offer i.e. “Techno-commercial Bid” with filled in BHEL Standard
Commercial terms and conditions in a sealed envelope along with the copy of the “Price Bid”
without the prices should be enclosed in one cover and the cover must be super scribed “Techno-
commercial offer) and Priced offer i.e. “Price Bid” containing price summary in a separate sealed
envelope and must be super scribed “Price Bid”. Both these envelopes shall be enclosed in a single
sealed envelope super scribed with enquiry number due date of tender and any other details as
called for in the tender document.
x THREE PART BID: Pre-qualification Bid (Part-I), Techno Commercial Bid with filled in BHEL Standard
Commercial terms and conditions (Part-II), and Price Bid (Part-III). All three envelopes shall be
enclosed in a single sealed envelope super scribed with enquiry number due date of tender and any
other details as called for in the tender document.
If any of the offers (Part I, Part II or Part III) are not submitted before the due date and time of submission or
if any part of the offer is incomplete the entire offer of the bidder is liable for rejection.
2. Supplier shall ensure to super scribe each envelope with RFQ number, RFQ Date, RFQ Due date and time,
Item Description and Project clearly & boldly. Also mention on the envelope whether it is “Techno
Commercial Bid” or “Price Bid” or “Pre-Qualification Bid”. Pease ensure complete address, department
name and purchase executive name is mentioned on the envelope (before dropping in the tender box or
handing over) so that the tender is available in time for bid opening.
3. BHEL standard Commercial Terms and Conditions (duly filled, signed & stamped) must accompany Technical-
Commercial offer without fail and should be submitted in original only. Xerox copy will not be accepted.
4. Any of the terms and conditions not acceptable to supplier, shall be explicitly mentioned in the Techno-
Commercial Bid. If no deviations are brought out in the offer it will be treated as if all terms and conditions
of this enquiry are accepted by the supplier without deviation.
5. Deviation to this specification / item description, if any, shall be brought out clearly indicating “DEVIATION
TO BHEL SPECIFICATION” without fail, as a part of Techno-Commercial Bid. If no deviations are brought out
in the offer it will be treated as if the entire specification of this enquiry is accepted without deviation.
6. Suppliers shall submit one set of original catalogue, datasheets, bill of materials, dimensional drawings,
mounting details and / or any other relevant documents called in purchase specification as part of Technical
Bid.
7. “Price Bid” shall be complete in all respects containing price break-up of all components along with all
3DJH3RI8
applicable taxes and duties, packing & forwarding charges (if applicable), freight charges (if applicable) etc.
Once submitted no modification / addition / deletion will be allowed in the “Price Bid.” Bidders are advised
to thoroughly check the unit price, total price to avoid any discrepancy.
8. In addition, bidder shall also quote for erection & commissioning charges (E&C charges), documentation
charges, service charges, testing Charges (type & routine), training charges, service tax, etc. wherever
applicable. The price summary must indicate all the elements clearly.
9. Vendors should indicate “lump sum” charges (including To & Fro Fare, Boarding, Lodging, Local Conveyance
etc.) for Supervision of Erection, Commissioning and handing over to customer. The quotation shall clearly
indicate scope of work, likely duration of commissioning, pre-commissioning checklist and service tax (if
any).
10.Wherever bidders require PAC (Project Authority Certificate) for import of raw materials, components
required for Mega Power Projects, Export Projects or other similar projects wherein supplies are eligible for
customs duty benefits, lists and quantities of such items and their values (CIF) has to be mentioned in the
offer. Prices must be quoted taking into account of such benefits.
11.All quotations shall be free from corrections /overwriting. Corrections if any should be authenticated with
signature and seal. Any typographical error, totaling mistakes, currency mistake, multiplication mistake,
summing mistakes etc. observed in the price bids will be evaluated as per Annexure II “Guidelines for
dealing with Discrepancy in Words & Figures – quoted in price bid”. BHEL decision will be final.
1. Offers / Quotations must be dropped in tender box before 13.00 Hrs. on or before due date mentioned in
RFQ. The offers are to be dropped in the proper slot of the Tender Box kept in our reception area with
caption "CE, SC&PV, DEFENCE." Tenders are opened on 3 days in a week (Monday/Wednesday/Friday).
Tender must be deposited in the slot corresponding to the day (Monday - Box no.4/Wednesday - Box no. 6
/Friday - Box no.8) while depositing the offer. (This clause will not be applicable for e-tenders)
2. E-Mail / Internet / EDI offers received in time shall be considered only when such offers are complete in all
respects. In case of offers received through E-mail, please send the offer to the email ID specified in the SCC
of the tender. (Refer to SCC document of tender)
3. In cases where tender documents are bulky, or due to some reasons tender documents are required to be
submitted by hand or through posts/couriers, the offers are to be handed over either of the two officers
whose names are mentioned in the RFQ. (Refer to SCC document of tender)
Tenders will be opened on due date, time and venue as indicated in the RFQ in the presence of bidders at
the venue indicated in the RFQ. In case of e-procurement, bidders can see tender results till seven days after
due date and time.
5. Vendor will be solely responsible:
a. For submission of offers before due date and time. Offers submitted after due date and time will be
treated as "Late offers" and will be rejected.
b. For submission of offers in the correct compartment of the tender box based on the day of due date
(Monday/Wednesday/Friday). Please check before dropping your offer in the correct tender box.
c. For depositing offers in proper sealed condition in the tender box. If the bidder drops the tender in the
wrong tender box or if the tender document is handed over to the wrong person BHEL will not be
responsible for any such delays.
d. For offers received through email etc., suppliers are fully responsible for lack of secrecy on information
and ensuring timely receipt of such offers in the tender box before due date & time.
e. In case of e-tender, all required documents should be uploaded before due date and time. Availability
of power, internet connections, etc. will be the sole responsibility of the vendor. Wherever assistance is
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needed for submission of e-tenders, help line numbers and executives of service provider of BHEL may
be contacted.
Service provider: M-junction
Website address: https://bheleps.buyjunction.in/
Helpline no.: 033-66106426/6217/6013/6046/6176 (9:30 am to 5:30 pm)
9163348283/9163348284/9163348285/9163348286/8584008116 (5:30 pm to 8:30 pm)
Purchase Executive / BHEL will not be responsible for any of the activities relating to submission of
offer.
1. All payments will be through Electronic Fund transfer (EFT). Vendor has to furnish necessary details as per
BHEL standard format (Refer Annexure IV) for receiving all payments through NEFT. (Applicable for Indian
vendors only)
2. In case of High Sea Sales transaction, customs clearance of the consignment landed on Indian Sea / Air ports
will be done by BHEL based on the original HSS documents provided by vendors. All warehousing charges
due to delay in submission of complete and or correct HSS documents to BHEL will be to suppliers account
only. Such recovery will be made out of any of the available bills. (Refer Annexure V).
3. Statutory deductions, if any, will be made and the deduction certificate shall be issued. In case vendor does
not provide PAN details, the TDS deduction shall be at the maximum percentage stipulated as per the
provisions of Income Tax Act. (Applicable for Indian vendors only).
Foreign vendors shall submit relevant details of their bankers like Swift Code, Banker’s Name & Address etc.
4. Vendors must submit bills & invoices along with required supporting documents in time. Incomplete
documentation / delayed submission of invoice / documents will result in corresponding delay in payment.
2) In all cases where credit period is 30 days but not in line with the above mentioned standard payment terms
offered loading applicable will be 5% of basic value.
(This loading factor is applicable only for purchase orders for indigenous supply).
3) For offers received with Letter of Credit payment term in place of sight draft payment term, loading
applicable will be 5% of basic value. Additional loading of 5% will be applicable for payment terms as Letter
of Credit with usance of less than 45 days.
(This loading factor is applicable only for purchase orders for imported supply).
4) For offers received with Sight Draft payment terms with usance of less than 45 days, loading of 5% will be
applicable.
(This loading factor is applicable only for purchase orders for imported supply).
5) All payment terms with credit period of less than 30 days for indigenous supply and any other variation of
payment terms are liable for rejection.
6) Standard payment terms indicated in para F (a), (b), (c), (d), (e) and (f) will not attract any loading.
Note 1: Basic value of Purchase Order mentioned above will include all components of the purchase order
and will exclude only taxes, duties, freight and E&C charges (wherever applicable).
Wherever the Purchase Order is split into import portion and indigenous portion of supply the retention
money will be 15% or 10% (as applicable) of both purchase order values put together.
Note 2:If the E&C could not be completed till the end of the Warranty period due to reasons not
attributable to the supplier, BHEL may consider releasing the retention money to the supplier against Bank
Guarantee for equivalent value valid for an initial period of one year.
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G. Bank guarantee (BG) / Performance bank guarantee (PBG):
1. Bank guarantee (BG) / Performance bank guarantee (PBG) will be applicable as called in the tender
documents. Such PBG shall be valid for a period of 36 months + claim period of 6 months for a value equal
to 10 % of the basic value of the purchase order. No deviation for the duration of PBG / BG will be
permitted.
a. PBG shall be from any of the BHEL consortium of bankers (refer Annexure VI).
b. PBGs from nationalized banks are also acceptable.
c. PBG should be sent directly by the bank to the dealing executive mentioned in the purchase order
located at the address mentioned in the purchase order. PBG should be in the format indicated.
(Refer annexures VII & VIII respectively). No deviation to these formats will be allowed.
d. Confirmation from any of the BHEL consortium of banks or any of the Indian Public Sector Banks is
essential for the acceptance of PBGs issued by foreign banks (located outside India).
e. Expired BGs / PBGs will be returned only after expiry of the claim period or on completion of the
contractual obligation.
f. Non acceptance for submission of PBG will attract loading as indicated below
i. Loading will be equal to the percentage of value for which BG / PBG is not provided. (Ex: if
PBG / BG is given for 3 % of the basic value against 10% specified, loading applicable will be
7% (10 – 3 = 7 %). This value will be added to the quoted price while evaluating the lowest
offer.
BHEL commits to take all measures necessary to prevent corruption in connection with the Tender process
and execution of the Contract. BHEL will, during the tender process, treat all bidder / suppliers in a
transparent and fair manner, and with equity.
a. The Bidder(s)/ Contractor(s) commit(s) to take all measures to prevent corruption and will not directly or
indirectly try to influence any decision or benefit which he is not legally entitled to.
b. The Bidder(s)/ Contractor(s) will not enter with other Bidder(s) into any undisclosed agreement or
understanding or any actions to restrict competition.
c. The Bidder(s)/ Contractor(s) will not commit any offence under the relevant Acts. The Bidder(s)/
Contractor(s) will not use improperly, for purposes of competition or personal gain or pass on to others,
any information or document provided by BHEL as part of business relationship.
d. The Bidder(s)/ Contractor(s) will, when presenting his bid, disclose any and all payments he has made,
and is committed to or intends to make to agents, brokers or any other intermediaries in connection
with the award of the contract and shall adhere to the relevant guidelines issued from time to time by
Government of India/ BHEL.
If the Bidder(s) / Contractor(s), before award or during execution of the Contract commit(s) a transgression
of the above or in any other manner such as to put his reliability or credibility in question, BHEL is entitled to
disqualify the Bidder(s) / Contractor (s) from the tender process or terminate the contract and/ or take
suitable action as deemed fit.
PURCHASE EXECUTIVE
ANNEXURE - I
LIST OF INTERNATIONAL GATEWAY AIRPORTS
For airbased consignment, terms of delivery will be on FCA basis from following listed airports only.
This list is valid from 01.03.2013 to 28.02.2015.Vendors are requested to verify this list for use after
28.02.2015.
(a) If, in the price structure quoted for the required goods/services/works, there is
discrepancy between the unit price and the total price (which is obtained by multiplying the
unit price by the quantity), the unit price shall prevail and the total price corrected
accordingly, unless in the opinion of the purchaser there is an obvious misplacement of the
decimal point in the unit price, in which case the total price as quoted shall govern and the
unit price corrected accordingly.
(c) If there is a discrepancy between words and figures, the amount in words shall prevail,
unless the amount expressed in words is related to an arithmetic error, in which case the
amount in figures shall prevail subject to (a) and (b) above.
(d) If there is such discrepancy in an offer, the same shall be conveyed to the bidder with
target date upto which the bidder has to send his acceptance on the above lines and if the
bidder does not agree to the decision of the purchaser, the bid is liable to be ignored.
ANNEXURE-III
GUIDELINES FOR REVERSE AUCTION PROCEDURE
Against this enquiry for the subject item/ system with detailed scope of supply as per enquiry
specifications, BHEL may resort to “REVERSE AUCTION PROCEDURE” i.e., ON LINE BIDDING
(THROUGH A SERVICE PROVIDER). The philosophy followed for reverse auction shall be English
Reverse (No ties).
1. For the proposed reverse auction, technically and commercially acceptable bidders only shall
be eligible to participate.
2. Those bidders who have given their acceptance for Reverse Auction (quoted against this
tender enquiry) will have to necessarily submit “online sealed bid‟ in the Reverse Auction.
Non-submission of “online sealed bid‟ by the bidder for any of the eligible items for which
techno-commercially qualified, will be considered as tampering of the tender process and
will invite action by BHEL as per extant guidelines in vogue.
3. BHEL will engage the services of a service provider who will provide all necessary training
and assistance before commencement of on line bidding on internet.
4. In case of reverse auction, BHEL will inform the bidders the details of Service Provider to
enable them to contact & get trained.
5. Business rules like event date, time, bid decrement, extension etc. also will be
communicated through service provider for compliance.
6. Bidders have to fax the Compliance form before start of Reverse auction. Without this, the
bidder will not be eligible to participate in the event.
7. In line with the NIT terms, BHEL will provide the calculation sheet (e.g., EXCEL sheet) which
will help to arrive at “Total Cost to BHEL” like Packing & forwarding charges, Taxes and
Duties, Freight charges, Insurance, Service Tax for Services and loading factors (for non-
compliance to BHEL standard Commercial terms & conditions) for each of the bidder to
enable them to fill-in the price and keep it ready for keying in during the Auction.
8. Reverse auction will be conducted on scheduled date & time.
9. At the end of Reverse Auction event, the lowest bidder value will be known on auction
portal.
10. The lowest bidder has to fax/e-mail the duly signed and filled-in prescribed format for price
breakup including that of line items, if required, as provided on case-to-case basis to Service
provider within two working days of Auction without fail.
11. In case BHEL decides not to go for Reverse Auction procedure for this tender enquiry, the
Price bids and price impacts, if any, already submitted and available with BHEL shall be
opened as per BHEL’s standard practice.
12. Bidders shall be required to read the “Terms and Conditions” section of the auctions site of
Service provider, using the Login IDs and passwords given to them by the service provider
before reverse auction event. Bidders should acquaint themselves of the “Business Rules of
Reverse Auction‟, which will be communicated before the Reverse Auction.
13. If the Bidder or any of his representatives are found to be involved in Price manipulation/
cartel formation of any kind, directly or indirectly by communicating with other bidders,
action as per extant BHEL guidelines, shall be initiated by BHEL and the results of the RA
scrapped/ aborted.
14. The Bidder shall not divulge either his Bids or any other exclusive details of BHEL to any
other party.
15. In case BHEL decides to go for reverse auction, the H1 bidder (whose quote is highest in
online sealed bid) may not be allowed to participate in further RA process.
ANNEXURE - IV
Electronic Funds Transfer (EFT) OR
Paylink Direct Credit Form
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9. A LETTER TO THE DEPUTY ASSESSOR (OCTROI) FOR EFFECTING ABOVE SALE IN
FAVOUR OF BHEL.
REMARKS: In case vendor needs any clarifications on the above, the same may be sought
in writing.
Annexure-VI
BHEL MEMBER BANKS (LIST OF CONSORTIUM BANKS)
BANK GUARANTEE (BG) SHALL BE ISSUED FROM THE FOLLOWING BANKS ONLY:
Nationalised Banks Nationalised Banks
1 Allahabad Bank 19 Vijaya Bank
2 Andhra Bank Public Sector Banks
3 Bank of Baroda 20 IDBI
4 Canara Bank Foreign Banks
5 Corporation Bank 21 CITI Bank N.A
6 Central Bank 22 Deutsche Bank AG
The Hongkong and Shanghai Banking
7 Indian Bank 23
Corporation Ltd. (HSBC)
8 Indian Overseas Bank 24 Standard Chartered Bank
9 Oriental Bank of Commerce 25 The Royal Bank of Scotland N.V.
10 Punjab National Bank 26 J P Morgan
11 Punjab & Sindh Bank Private Banks
12 State Bank of India 27 Axis Bank
13 State Bank of Hyderabad 28 The Federal Bank Limited
14 Syndicate Bank 29 HDFC Bank
Kotak Mahindra Bank Ltd
15 State Bank of Travancore 30
ICICI Bank
16 UCO Bank 31
Note:
x All BGs must be issued from BHEL consortium banks listed above.
x BHEL may accept BG from other Nationalised Banks also which are not listed above.
x BG will not be accepted from Scheduled Banks and Co-operative Banks.
x In case BG is issued from a bank located outside Indian territory and is issued in
foreign currency, the BG must be routed through and confirmed by any one of the
above mentioned consortium banks or any of the Indian Public Sector Banks.
x This list is subject to changes. Hence vendors are requested to check this list every
time before issuing BGs.
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NAME AND ADDRESS OF EMPLOYER I.e Bharat Heavy Electricals Limited
4 PROJECT/SUPPLY DETAILS
6 VALIDITY DATE
9 VALIDITY DATE
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Annexure - IX
Certificate by Chartered Accountant on Letter Head
Further verified from the Books of Accounts that the investment of the company as
on date………………….. as per MSMED Act 2006 is as follows:
2. For Service Enterprises: Investment in equipment (original cost excluding land and
building and furniture, fittings and other items not directly related to the service
rendered or as may be notified under the MSMED Act, 2006:
Rs. ………………………………….Lacs.
Date:
(Signature)
Name -
Membership Number -
Seal of Chartered Accountant
Guidelines for Indian Agents
ANNEXURE - X
x Vendor to confirm whether any Indian agent is applicable to you.
Vendor’s reply: YES/NO
(Definition if Indian Agent can be found below)
x Definition of Indian Agent: An Indian Agent of foreign prinicipal is an individual, a partnership, an
association of persons, a private or pubile company, that carries our specific obligation(s) towards
processing of BHEL tender or finalization or execution of BHEL’s contract on behalf of the foreign
supplier.
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