Permit To Work Procedure (10.11.2018)
Permit To Work Procedure (10.11.2018)
Permit To Work Procedure (10.11.2018)
Project manager
October
0 Initially Bucataru Ghe. Pasare Ghe. Manea S.
2018
NO. DOCUMENT
REV. DATE DESIGNED CHECKED APPROVED
DESCRIPTION
Revision Sheet
CUSTOMER:
MINISTRY OF ELECTRICITY (MOE)
REPUBLIC OF IRAQ
PROJECT :
IFB no. M21-21-2016
Rehabilitation of Unit 3
Facilities and Common System, Al Mussaib Thermal Power Plant Rehabilitation
CONTRACTOR:
DESIGNED BY DATE
CHECKED BY DATE
TITLE:
Pasare Ghe. October 2018
Permit to Work Procedure (PTWP)
APPROVED BY DATE
Manea Simion October 2018
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1 PURPOSE
1.1 Permit to Work (PTW) is a key part of managing work activities that
have inherently higher risks or unique aspects that could lead to a
higher level of risk than routine or daily work activities. It is supported
by other management policies, procedures, and processes to regulate
all work activities and manage risk. The purpose of this PTW
document is to provide guidance in confirming:
2 DEFINITIONS
2.1 Terms
AA - Area Authority
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AGT - The authorised gas tester
BU - Business Unit
CoW - Control of Work
DFM – Deputy Facility Manager
FM - Facility Manage
IA - Issuing Authority
ICC - Isolation Control Certificate
ISO - Isolating Authority
JSEA - Job Safety Environmental Analysis
HSSE - Health, Safety, Security, and Environmental
MOC - Management of Change
MSDS - Material Safety Data Sheet
PA - Performing Authority
PTW - Permit To Work
QA - Qualified Authority
QEP - Qualified Electrical Person
SIMOPS - Simultaneous Operations
SPM - Safe Practices Manual
SQEP - Senior Qualified Electrical Person
SWP - Safe Work Plan or safe work procedure (SWP) is an integral
part of the risk management process as it outlines the hazards, risks
and associated controls measures to be applied to ensure the
task/activity is conducted in a way to reduce the risk of injury.
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3 SCOPE
3.1 This procedure is applicable to all Black Sea Group employees and
contractors that intend to perform work on Black Sea Group premises.
3.2 Permanent on-site contractors may utilize their own PTW procedures
as long as the procedures meet or exceed the requirements outlined
in this procedure and have been approved by Black Sea Group .
4 RESPONSIBILITIES
4.1 Permit Authority - This role is carried out by the Facility/Site/Project
Manager and has the following responsibilities:
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4.2.1 Have overall responsibility for the safe control of non-routine work
activities within their defined area in accordance with the Permit to
Work system, including the issue of all Work Permits and
associated Certificates.
4.2.2 Ensure the appropriate level of risk assessment has been carried
out for the task.
4.2.3 Liaise closely with the Performing Authority when planning
Permits, to ensure that appropriate controls are identified for each
identified hazard.
4.2.4 Ensure all the agreed control measures are in place, confirm that
the Performing Authority fully understands the scope of the task
and that other members of the work party have been fully briefed
via a safety Toolbox Talk or equivalent means of communication.
4.2.5 Provide the culture to “STOP the Job” if anyone feels unsafe or
uncertain about any aspect of the task.
4.2.6 Approve isolation design, control isolation implementation and
ensure the agreed isolations are in place prior to allowing an
associated permit to be issued.
4.2.7 Ensure that the isolations are properly removed after completion
of the work and cancellation of the permit.
4.2.8 Ensure that worksite inspections are carried out before, during and
after the performance of each task (some of this task may be
delegated to a competent direct report).
4.3 Issuing Authority (IA) - The IA may be the Lead Technician or
Supervisor responsible for normal operations within a particular
discipline. The IA shall be an individual with additional training and
understanding of safe practices
4.3.1 The IA may be the AA. If not the AA, the IA will support the AA in
the safe control of work activities.
4.3.2 This position is responsible to the AA for the management and
safety of all activities within the designated area, including the
issue of a PTW.
4.3.3 Must be onsite for the duration of the Permitted task and confirm
the job is performed per the requirements of the Permit, JSEA,
Safe Work Plan and/or Level 2 risk assessment, whichever is
applicable to the Permit.
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4.3.4 Issue Permits in accordance with the procedures within their area.
4.3.5 Work closely with the PA when planning Permits to confirm that
the appropriate hazards and controls have been identified for that
task.
4.3.6 THE SAME PERSON CANNOT ACT AS IA AND PA FOR THE
SAME TASK.
4.3.7 Confirm that all appropriate control measures are put in place prior
to allowing a Permit to go live.
4.3.8 Confirm that the PA fully understands the scope of the task and
that other members of the work party are fully briefed.
4.3.9 Authorize continuation of work where additional hazards are
identified at the work site.
4.3.10 Monitor work time limits specified on individual Permits.
4.3.11 Restrict the number of Permits an individual PA manages at
any one time.
4.3.12 Confirm all personnel working within PTW are appropriately
trained.
4.4 Performing Authority (PA) - The PA’s main duties are to:
4.4.1 Initiate the Permit and identify the hazards and control measures
for the task being planned.
4.4.2 Participate in any Risk Assessment where required.
4.4.3 Hold tool box meetings as necessary to ensure that all other
persons involved in the task fully understand the scope of the
work, the identified hazards and associated controls (and ensure
that all participating in the task sign off the worksite hard copy of
the Permit).
4.4.4 Provide the culture to “STOP the Job” if anyone feels unsafe or
uncertain about any aspect of the task.
4.4.5 Ensure that only personnel authorized by the Permit participate in
the work and no unauthorized interference takes place.
4.4.6 Ensure that if there are any changes to the initial Permit conditions
the work is stopped and reassessed (Note: these include both
changes in the work scope and conditions at the work site).
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4.4.7 Report and interact regularly with the AA and IA on any issues, to
ensure risks from all hazards continue to be mitigated by controls
to as low as reasonably practicable.
4.4.8 Ensure that any agreed supplementary controls are recorded on
the Permit and applied.
4.4.9 Ensure that only work covered within the Permit scope takes
place.
4.4.10 Ensure that lessons learned from the job are captured.
4.4.11 Ensure that the worksite is kept in a clean and safe condition
both during and upon completion of the job.
4.4.12 Ensure adequate handovers take place at shift and crew
change periods with the oncoming Performing and Area
Authorities.
4.5 Authorized Gas Tester
4.5.1 Shall minimally test for the presence of flammable vapors, toxic
gases, and oxygen prior to and during work covered by a Hot Work
or Confined Space Entry Permit.
4.5.2 When it is determined that Volatile Organic Compounds (VOCs)
or other toxic agents may be present, the PA or AGT shall notify
the IA and AA and consultation with the HSSE Advisor shall be
initiated.
4.5.3 AGTs shall be trained on the specific monitor in use and must
understand the limitations of the devices that they are using.
4.6 Fire Watch - The Fire Watch is responsible for confirming that:
4.6.1 Flammable materials have been cleared away from the work area.
4.6.2 Sparks and welding spatter are contained by the use of fire
blankets.
4.6.3 Firefighting equipment is available and ready for immediate use.
4.6.4 The alarm is sounded immediately and work suspended when a
fire or gas release occurs in the area.
4.6.5 The work site is monitored for 30 minutes after Hot Work stops.
5 REQUIREMENTS
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5.1 The PTW process is a key element of Control of Work (CoW) and
shall be used to confirm that work is performed in a safe and
environmentally sound manner.
5.2 The PTW system utilizes a form of Permit that requires review and
approval prior to the commencement of work. The purpose of the
system is to verify that work between different teams working in
proximity to each other is identified and that work is reviewed for
potential HSSE clashes.
5.3 The PTW process manages work activities and provides guidance for
the development of a more detailed and written SWP for larger and
more complex activities prior to initiating any work.
Hot work
Cold work - non routine hazardous activities
Ground disturbance
Electrical work
Confined space entry
Critical Lifts
5.5 PTW Usage – a permit is used to:
Identify the scope of a specific task and where the work will be
conducted.
Communicate activities throughout the facility/park through a PTW
review meeting that is held daily.
Identify hazards and controls associated with the work task (JSEA
process).
Identify the personnel who have oversight responsibility.
Identify the personnel performing the work.
Assign responsibility for various tasks.
Identify potential SIMPOPS issues with other work activities
through the PTW review meeting.
Identify energy isolations/lockout/tagouts that will be in effect for
the work that is being conducted.
Verify adequate control over the return to normal operations.
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5.6 Types of Permits – Five types of Permits are used within the PTW
procedure, each controlling a specific type of job and activity
5.6.1 Hot Work Permit – A hot work permit is required for work involving
the use of a flame or other sources of ignition. Some examples
include:
5.6.2 Electrical welding and use of welding machine,
5.6.3 Flame cutting,
5.6.4 Grinding (producing sparks)
5.6.5 Hot work activities requiring the issuance of a permit will utilize the
Black Sea Group Permit to Work form (BSG-001).
5.6.6 If the work activities will also require Lockout/Tagout the issuer will
in addition utilize the Black Sea Group LOTO Procedure.
5.6.7 Cold Work Permit – A cold work permit is required for potentially
hazardous work not covered by other types of work permits. Some
examples include:
Chemical cleaning or use of solvents,
Handling of hazardous substances (e.g., toxic/corrosive
chemicals, asbestos, etc.)
Use of resins, typically used during blade repairs,
Any painting activity,
Heavy lifts (refer to Crane/Lifting procedure for definition),
Erecting or dismantling scaffolds,
Any non-routine and potentially hazardous activity,
Any activity requiring specific control measures to confirm safety.
Cold work activities requiring the issuance of a permit will utilize
the Black Sea Group Permit to Work form (BSG-001).
5.6.8 If the work activities will also require Lockout/Tagout the issuer will
in addition utilize the Black Sea Group LOTO Procedure.
5.6.9 Electrical Permit – An electrical permit is required for work on
electrical systems where there is a possibility of contacting
energized electrical conductors. Some examples include:
Work involving the installation or repair of electrical conductors,
Connection or disconnection of electric motors,
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Reaching into any panel, transformer or other electrical enclosure
which may have energized circuits, capacitors, wiring, etc.
Work on instrumentation, instrument panels, or telecom
equipment, here removal of a part of the circuit takes place outside
normal operating conditions
5.6.10 Electrical activities requiring the issuance of a permit will
utilize the Black Sea Group Permit to Work form (BSG-001).
5.6.11 If the work activities will also require Lockout/Tagout the
issuer will in addition utilize the Black Sea Group LOTO
Procedure).
5.6.12 Confined Space Entry Permit – A confined space entry
permit is required to allow personnel to enter a confined space
such as a blade, trench, tank, vessel, etc. A confined space entry
permit allows access and inspection only.
5.6.13 When hot work, cold work, electrical work, and/or energy
isolation work is carried out in a confined space, an additional
permit(s) (as required by the type of work) must be applied for and
cross referenced to the confined space entry permit.
5.6.14 Confined space activities requiring the issuance of a permit
will utilize the Black Sea Group Confined Space Entry Permit
(BSG-001).
5.6.15 If the confined space entry will involve any work activities
(except inspection) the issuer will in addition utilize the Black Sea
Group Permit to Work form (BSG-001).
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5.6.16 If the work activities will also require Lockout/Tagout the
issuer will in addition utilize the Black Sea Group LOTO Procedure
5.7 Ground Disturbance Permit – A ground disturbance permit is required
for any excavation or ground disturbance activity that involves
digging, trenching, excavating or removing soil or ground.
5.7.1 The permit requires that a “One Call” be made to the appropriate
agency prior to commencement of any work activities and that an
assessment is conducted by the “One Call” agency to identify
underground utilities. A copy of the “One Call” report shall be
presented with the Permit to document that this step has been
completed.
5.7.2 If ground disturbance will be conducted utilizing mechanical
equipment such as trenchers, backhoes, bulldozers, etc. a
designated spotter will be added to the permit to confirm that
adequate observation is being conducted to prevent contact with
overhead power lines and to observe for any unusual objects or
sounds from the excavation. This person will be dedicated to this
purpose and listed by name of the permit.
5.7.3 Excavation activities requiring the issuance of a permit will utilize
the Black Sea Group Excavation permit.
6 PROCEDURE
6.1 Initiation of Permit to Work - A Work Permit (PTW form) must be
filled out and approved at the beginning of each workday before work
commences. The work permit is a daily permit and will need to be
signed off at the end of each workday with comments related to the
day’s progress.
6.1.1 The PA initiates the Permit process by completing the first two
sections of the work permit.
6.1.2 If the work activities will include Energy Isolation (LOTO), Hot
Work, Confined Space or Ground Disturbance, the PA will initiate
these permits as well.
6.1.3 The PA must complete a JSEA identifying the key steps of the
task, the hazards involved with each step, and the methods for
controlling each identified hazard.
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6.1.4 The PA will submit the completed Permit(s) and JSEA to the IA for
approval. It is the Permit Requester’s responsibility to ensure that
the IA has all of the necessary information to determine the proper
safety procedures to be followed.
6.1.5 Following the completion of the Permit, the PA shall give the
Permit to the IA for review and approval. If the IA approves the
Permit, he/she shall take the Permit to the AA for his/her review
and approval.
6.1.6 At a minimum, all Hot Work, Confined Space Entry, Ground
Disturbance, “live” electrical work, and Critical Lifts require permit
signature by the AA.
6.2 Approval
6.3.1 The IA shall confirm that all necessary precautions are defined,
implemented, and maintained in place during the Permit validity
period.
6.3.2 The IA shall confirm that all potential hazards from ongoing and
potentially conflicting activities (SIMOPS) are identified. If
necessary, additional precautions shall be put in place, including
liaison with all Affected IAs.
6.3.3 A Permit shall only be issued after all required safety equipment is
in place and all defined isolations are fully implemented.
6.4 Commencement
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A. Utilizing the JSEA process, the PA must explain the Permit
conditions to all persons involved with the job before they start work.
All personnel working on the Permitted job must sign the JSEA that
is maintained and posted at the work site.
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6.6 Work Completed or Work Delayed and Permit Invalid
Permits shall be approved for the work scope and time period specified on
the Permit. A Permit must be suspended and re-issued after one of the
following scenarios has occurred:
One work shift, with a maximum time of 12 hours, has ended
When the work plan deviates from the original plan
After work scope changes
When there is a change in the personnel involved
Whenever an emergency alarm is sounded
7 TRAINING
7.1 All personnel involved in the use of the Permit to Work system or
Permit procedures shall be both trained and assessed as competent
to the appropriate level.
8 AUDITING
8.1 Site Management shall carry out quarterly audits of the PTW system.
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8.2 BU / site-based audit schedules should ensure that a systematic PTW
system audit is carried out at least once per year. Such audits should
examine a representative sample of live and completed Permits and
Isolation and other Certificates used, and also seek evidence from
persons involved in the PTW system.
8.3 The audits should cover all aspects of the PTW system including required
competence, handovers, toolbox talks, and continuous improvement.
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