Mom Review 6 Aiims at Aiims BBR
Mom Review 6 Aiims at Aiims BBR
Mom Review 6 Aiims at Aiims BBR
F.No.28016/2/2013-SSH
Government of India
Ministry of Health & Family Welfare
PMSSY Division
MINUTES OF MONTHLY REVIEW MEETING OF SIX NEW AIIMS HELD UNDER THE CHAIRMANSHIP OF JS (PMSSY)
AT AIIMS BHUBANESWAR ON 18 JANUARY 2014
A meeting to review the preparedness, progress and related issues of setting up of 6-New AIIMS at Bhopal,
Bhubaneswar, Jodhpur, Patna, Raipur & Rishikesh was held on 18.01.2014 with senior officers from the respective new AIIMS
under the Chairmanship of JS (PMSSY) at Conference Room, Academic Block, AIIMS-Bhubaneswar, Odisha. Agenda for the
proposed meeting had been circulated vide letter No.Z-28016/2/2013-SSH dated 06 January 2014 among the Directors of all
new AIIMS. A copy of the agenda is at Annex-A.
EU-HLL-PMU had compiled Action Taken Notes on the minutes of the meeting held on 28.10.2013 and copy of same
follows. The list of participants is as under:
JS (PMSSY) welcomed all participants and especially thanked Director-AIIMS-Bhubaneswar, Dr. R. Chandrashekhar,
Chief Architect, CDB, MoH&FW (GoI), Shri M Ayyappan, CMD, HLL and Director, HSCC for participating in the review
meeting. JS (PMSSY) further invited attention of all the concerned officials of MoH&FW, all Six AIIMS, and HLL to gear up for
inauguration of hospitals which was scheduled to be held at new AIIMS by the VVIPs very soon as per information received
from the office of HFM and Secretary, HFW.
Thereafter, threadbare discussion took place as per Agenda circulated. The following is the record of the
proceedings.
Page 1 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
Annex-A
Agenda for Review Meeting with new AIIMS on 18 January 2014 at Bhubaneswar
1401.1 Action Taken Note with respect to the last Review Meeting held on 28 October 2013
1401.1.1 ATN submitted by each new AIIMS
1401.1.2 ATN maintained by PMU-HLL to be presented by PMU in meeting
Page 2 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.7 Recruitment made against post sanctioned by MoHFW (name of posts / number/ department)
1401.7.1 Advertisements issued
1401.7.2 Compliance with reservation guidelines
1401.7.3 Selection committees meeting held
1401.7.4 Appointment orders issued for regular staff
1401.7.5 Appointment orders issued for contractual staff
1401.7.6 Outsourced staff details & monthly expenditure incurred
1401.7.7 Contractual staff details & monthly expenditure incurred
1401.8 Staffing requirements and present status in a phased manner (2013-14, 2014-15) for different activities including
1401.8.1 Academic
1401.8.2 Administration
1401.8.3 Hospital
1401.8.4 Ayush & PMR
1401.8.5 Maintenance
1401.8.6 Support Services (Transport, Catering, Housekeeping and Security)
1401.11 Status of repeat orders placed : Detailed list, value, installation, expenditure made
1401.12 Status of Variation Cases handled in ERC meetings
1401.12.1 No. of ERC meetings held so far
1401.12.2 No. of Variation cases cleared with details of financial implications
1401.12.3 No. of Variation cases pending
Page 3 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.1 Action Taken Note with respect to the last Review Meeting held on 28 October 2013.
All the representatives appointed by all the Directors of respective AIIMS submitted the ATN with respect to last Review Meeting held on 28 October 2013 along with the
Agenda Note.
No. of Students 60 60 60 60 60 60
1401.2.3 Library
Page 4 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.2.4 Laboratory
3. Bio-Chemistry Existing & Functional Existing & Functional Existing & Functional Existing & Functional Existing & Functional Existing & Functional
Community & Family
4. Existing & Functional Existing & Functional Existing & Functional Existing & Functional Existing & Functional Existing & Functional
Medicine
MBBS (2nd Year)
Existing but Partially Existing but Partially
1. Micro-Biology Existing & Functional Existing & Functional Existing & Functional Existing & Functional
Functional Functional
Existing but Partially
2. Pathology Existing & Functional Existing & Functional Existing & Functional Existing & Functional Existing & Functional
Functional
Existing but Partially
3. Pharmacology Existing & Functional Existing & Functional Existing & Functional Existing & Functional Existing & Functional
Functional
Existing but Partially
4. Forensic Medicine Existing & Functional Existing & Functional Not Existing Not Existing Not Existing
Functional
B.Sc. (Nursing)
Functional Partially Functional Existing & Functional Not Existing Existing & Functional Existing & Functional
Page 5 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.2.9 Wi-Fi in Hostels (Directed by Secretary, HFW after his site visit to AIIMS, Raipur in 2013)
1401.2.9 Action Point: It was directed that all new AIIMS may get Wi-Fi Connection for students by the end of February 2014.
Page 8 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.2.11 Action Point: It was advised that necessary steps for regular MoU, Block adoption etc. as per recommendation in CFM conclave of December, 2013 could be
adopted after its approval by competent authority.
1401.3.3 OPD: 1. Dental treatment clinic 1. ECG 1. Dentistry 1. ECG, 1. Sonography 1. Observation
Facilities 2. Vital recording : BP 2. Dressing Room 2. Ophthalmology 2. Ultra sound, through HLL Bed with
monitoring , Height and 3. USG/OCT 3. X- ray (Dental) 2. X-Ray Emergency
3. Laboratory
weight measurements 3. ECG
4. F & SC resuscitation
3. ECG recording 4. Minor OT
4. Nebulizer equipments
4. Physiotherapy services 5. X ray facility will 5. Audiometric 2. MS Office
5. Ultrasound (USG) start by 18-19
6. Refraction 3. Admn. & Record
(shortly to start) January 2014.
keeing office
6. Patient reception and 6. Gyane
centralized registration 4. Patient waiting
7. Ultrasonography
7. Patient waiting hall with area
water dispensers and 8. Videoscopy 5. Toilet & Wash
running cable TV. Room
8. Centralized patient 6. Drinking Water &
Page 11 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.3.5 Action Point: It was advised that open, transparent and accountable system be adopted for drug store / pharmacy.
1401.3.6 Diagnostic College is being used for the College- Being used for College is being used Outsourced for Started - Very limited facility
Laboratory purpose. AIIMS Staff. but separately will be Hospital. Outsourced for available for
Facilities No facility specific for Outsourcing has been done through Hospital. hospital is being
hospital yet. done for hospital outsourcing. used.
patients in Haematology, Laboratory services
Cytology, Clinical Path, have started under
1. Pathology Lab PPP mode.
Microbiology and
Biochemistry. 2. Microbiology Lab
3. Bio Chemistry Lab
4. Radio-Diagnosis
1401.3.7 IPD: Supply Will adopt open, transparent Emergency drugs and Rate contract for 1 year. Patna will do RC. Raipur follow RC Tender done
of Drugs, and accountable system for consumables are It was advised that through RC for 1
Consumables drug store / pharmacy. available. Rate contract of open, transparent year
Tender under
drugs and and accountable evaluation, till such
Page 13 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.3.8 Action Point: It was clarified to all that Laundry Service may be outsourced as per Apex Committee decision.
Page 14 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.3.11 Ambulance 1 no. 2 nos. of Ambulance are Zero (It was advised that Zero at Present but 2 nos. of Ambulance 01 No.
Services available at present & the gap be addressed) for 2 No. Order is are available at 01 under process
functional. Placed present & functional.
1401.3.12 Adoption of Adopted, once IPD is started Adopted Adopted Not Adopted yet. Adopted Adopted
Protocols AIIMS to furnish
prescribed by
Page 15 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.4.2 Implementation of In process As per the resolution The report of Dr. Sneh A systemic exercise Sneh Bhargava Circulated
SNEH Bhargav made in the 1st Institute Bhargava Committee to orchestrate the Committee discussed
Committee Body meeting held on has been circulated efforts of individual in the 1st meeting of
Recommendation 9.10.13, adoption of the among all the faculty the Institute Body of
department is yet to
recommendations of the members. AIIMS Raipur on
Dr. Sneh Bhargav be done. A few 8.10.2013. IPA
Committee has been examples of the accorded for
approved in principle. committee's implementation of
The Committee recommendations as committee report.
recommendations will under need to
be placed before the crystallize through
Academic Committee of
Academic committee.
AIIMS, Bhubaneswar
for discussion.
1401.4.3 Details of Workshops Yes (10 Nos.) Yes (4 Nos.) Yes Yes (15 Nos.) Yes (12 nos.) Yes (6 Nos.)
/ CMEs etc. The following Faculties are regularly 1. Pediatrics - 4nos. Workshops/ CMEs 1. Orthopedics
conducted by faculty Workshop/CME were attending workshop/ organized by various
2. Obs. & Gyane-1 2. General Surgery
at AIIMS venue conducted by the CMEs. departments of the
no. 3. Otorhinolaryngology
following departments:- institute are Road
3. Pathology -1 no. 4. Pediatrics
Anesthesiology: CME traffic accidents-need
Page 16 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
Page 18 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.4.5 Action Point: It was advised that fixing of electricity tariff payable by allottees of residential premises be approved by competent authority.
Administration Building DETAILS NOT DETAILS NOT Situated in Medical Already in place in DETAILS NOT
Offices PROVIDED PROVIDED College Building Medical College PROVIDED
Building
Water supply DETAILS NOT Water supply from PHD DETAILS NOT 1. Water Supply to 12 Lakhs litres per day DETAILS NOT
PROVIDED is received. M/s IVRCL PROVIDED individual buildings – for Hospital Complex PROVIDED
installed WTP & Trial small tube wells (temp. from MC. Bore Wells –
Run in progress. measures) Alt. Arrangements - UG
2. UG Sump - 90% tank near completion.
Expected date of
3. Pumps not received
supply 31.03.2014
at site.
Hospital 72.80 % B & C Block of GF 1. OPD (G+5) – 94% 1. Ayush & PMR – 92% 1. Trauma Building – 1. Hospital Block -
being used for OPD. 2. Ward Block – 84% 2. Trauma – 80% 99% (Building ready) 60%
3. D&T and OT Block 3. OPD – 63% 2. Ayush & PMR 2. OPD – 66%
– 72% Building – 95% 3. Trauma – 70%
4. Hospital – 51%
(31.01.14)
4. Trauma – 85% 4. 150 Bedded Hospital
3. Main Hospital - 100% Operational
5. Oncology Block –
Building – 67% since 30.12.2013
85%
(30.06.14)
6. PMR Building –
86%
Block A (120 beds) –
28.02.2014.
Estate Services 21.68 % Sewerage Line & Water 1. Road + 23% 29% 35%
Supply completed.
Page 20 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
Other issues Residential Complex – DETAILS NOT 1. WMC – 81% UPS power required for PG & Interns Hostel – DETAILS NOT
completed (18.02.2013) PROVIDED 2. Workshop – 78% BMS, CCTV, Fire 43.5% PROVIDED
Alarm, Access Control
3. HVAC – 78%
but not included in
Contract – Medical
College, Nursing
College, Ayush & MR
and OPD Block.
Canteen DETAILS NOT DETAILS NOT 80% DETAILS NOT Started DETAILS NOT
PROVIDED PROVIDED PROVIDED PROVIDED
Catering DETAILS NOT DETAILS NOT DETAILS NOT 90% Finalized DETAILS NOT
PROVIDED PROVIDED PROVIDED PROVIDED
Page 23 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.5.2 Presentation by CMD, HLL – PSA, Residential complex at AIIMS Rishikesh and Patna; Manpower Deployment
Director (F), HLL on behalf of CMD, HLL gave presentation. Further Director (F) asked ED (ID) to preside over the presentation of HLL works as per terms of the
contract.
Presented by Head-PCD, HLL – as below
ED (ID), HLL has given following brief introduction of Minimum Operation Requirement being taken care of by HLL.
• Tendered (24 items) : Rs. 67.80 Cr (est.)
• Price bid (17 items – 20.12.13) : Rs. 60 Cr
• Price bid u/finalization (exptd.) : 20.01.2014
• Expected Order placement : 15.02.2014
• Expected start of Delivery : April 2014
Page 24 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
Preclinical: Delivery, Installation (Status of Order, Delivery, CRC, Installation & orders of July ‘13 (AIIMS 05)
JS mentioned that CMD, HLL & team of HLL have to put maximum of their efforts to boost up the project. JS has also mentioned that he has requested
CMD, HLL to review procurement status every fortnightly at Corporate Level.
Shri Manku, Head-PCD, HLL said SKYPE was used as communication tool for quick disposal and good communication with new AIIMS was taken as a
model.
Page 25 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
Page 27 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
Page 28 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.6 Action Point: It was advised that illegal & irregular appointments, if any, should be terminated immediately.
1401.7 Recruitment made against post sanctioned by MoHFW (name of posts / number / department)
Page 33 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.7 Action Point: It was clarified that even in case of AIIMS, New Delhi no ad hoc appointment was being done and there were many court cases there. Ad-hoc
appointment was taken up as an agenda item in one of the new AIIMS Institute Body meetings where it was observed that ad-hoc recruitments must be
avoided for faculty. It was directed in that IB that posts for faculty positions should be advertised for substantive / regular appointments to attract the best
talent.
1401.8 Staffing requirements and present status in a phased manner (2013-14, 2014-15) for different activities including
1401.8.1 Academic
Page 34 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.8.2 Administration
1401.8.3 Hospital
1401.8.5 Maintenance
2012-13
16,50,,02,500/- 16,50,02,500/- 165,002,500/- 14,94,88,822 7,50,02,500/- 16,50,02,500/-
Allocation (INR)
Page 37 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
Page 38 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
Details Provided DETAILS NOT PROVIDED DETAILS NOT PROVIDED Details provided as Annex H SFC observed as follows: Minutes of 1st SFC Meeting
enclosed with Agenda Note i. GFRs be followed in true held on 17.1.2013 has not
by AIIMS, Patna letter and spirit so far been finalized.
ii. Vendor neutrality,
genuine manufacturer
participation was ensured
iii. Guidelines of
Government were
followed
iv. Budgetary provisions
were available
v. Interests of Government
of India were protected
vi. Concurrence of FA was
taken
vii. Purchase Committees,
Tender Evaluation
Committees,
Specifications
Committees were formed
for the purpose
viii. Wide national / global
publicity as applicable
was given
ix. Equipments being
procured would be put to
immediate use
Page 40 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.10.2 Action Point: All AIIMS demanded urgent release of GiA Capital as expenses were being incurred by diverting other head funds and capital items for college,
hospital (OPD / IPD) and administration needed to be paid for. PMSSY Division to take action. It was noted that very small amount of only Rs.16666=00 under
GiA Capital had been released to each them. FA’s and DDA’s mentioned about lossof credibility of their AIIMS due to payment issues.
1401.10.4 Status of Furniture Procurement for Offices & Hospital (All six new AIIMS)
1401.10.4 Action Point: Concern was expressed in view of the fact that utilization of public money for purchase of hospital furniture under minimum operational
requirement (MoR) has wide range across AIIMS. For example, ICU beds purchased in AIIMS, Jodhpur is at a cost of Rs.1.61 Lakh per bed compared to
Rs.0.47 Lakh per bed in AIIMS, Rishikesh. It requires to be examined in detail so that public money expenditure is not wasteful.
Page 41 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.11 Status of repeat orders placed: Detailed list, value, installation, expenditure made
Page 42 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
1401.13 Compliance on instructions contained in HFM DO No. HFM/AIIMS/PMSSY/2013, dated 6.5.2013 addressed to the Director-AIIMS.
Page 43 of 44
Minutes of Monthly Review Meeting on 6 AIIMS held on 18 January 2014 at AIIMS Bhubaneswar
(Amrit Lal)
Deputy Secretary to the Government of India,
PMSSY Division, MoHFW
6 February 2014
Copy for information and necessary action to:
i. Director, AIIMS-Bhopal/ Bhubaneswar / Jodhpur / Patna / Raipur / Rishikesh
ii. Medical Superintendent, AIIMS-Bhopal/ Bhubaneswar / Jodhpur / Patna / Raipur / Rishikesh
iii. DDA, AIIMS-Bhopal/ Bhubaneswar / Jodhpur / Patna / Raipur / Rishikesh
iv. FA AIIMS-Bhopal/ Bhubaneswar / Jodhpur / Patna / Raipur / Rishikesh
v. SE/ EE AIIMS-Bhopal/ Bhubaneswar / Jodhpur / Patna / Raipur / Rishikesh
vi. PMSSY Division (DS, US, SOs); Website of PMSSY
vii. Head PMU; EC (SMA); HRC (JVR); AA; viii. PS to HFM / PS to Secy (HFW); ix. PPS to AS (H) JS (PMSSY); x.AAO, PMSSY
Page 44 of 44