EPC Contracts PDF
EPC Contracts PDF
EPC Contracts PDF
Partner
November 2014
EPC (Engineering, Procurement and
Construction) Contracts in the Energy Sector in
the USA
USA Infrastructure Day
Mona Dajani, Partner
Baker & McKenzie LLP
November 20th and 21st, 2014
Madrid and Lisbon
Introduction, Objectives & Agenda
– Introduction
– Objectives
1. Discuss different types of contracting structures used in large-scale
projects, with a focus on EPC
2. Consider the key issues that may arise during negotiations and project
implementation
– Agenda
Part I: Introduction to Contract Structures frequently used for major projects in
the United States
Part II: Key EPC contracting issues
Part III: Practical tips
Construction
PROJECT MANAGER
Contract
M&E ENGINEER
SUB CONTRACTORS
Advantages
– greater control of design requirements and construction process
– flexibility, including as to pricing approach and selection of contractors
– speed of bidding (once design completed)
– ability to replace defaulting contractor
Disadvantages
– design and construction interface risk
– requires full design before commencement of work
– buildability issues
– adversarial relationship
– may be relevant for infrastructure assets but not for plant
EPC Contract
Other
consultant
EPC appointments
CONTRACTOR
ENGINEER
TECHNOLOGY PROVIDER?
Sub-
Contracts OTHERS
SUB CONTRACTORS
– design and construction responsibility taken by the Contractor, i.e. “turnkey basis”
– EPC typically used on power, process and other plants
– similar approach used for other civil infrastructure (e.g. ports, roads etc.) called “design and build” (note
variation in naming convention) © 2014 Baker & McKenzie
Mona Dajani
– commonly used for project financed assets [email protected]
6
EPC - Contract Pros & Cons
Advantages
– single point of responsibility
– limited interface risk
– fixed price (although some variations to pricing structures)
– potentially fixed schedule (subject to contractual adjustment mechanisms)
– contractor has design liability
– bankability
– easier contract administration
– single or multiple completion dates for Works or Sections
Disadvantages
– tender process can be long and costly
– prices can be higher – all risks are priced
– limited pool of contractors – competitive pressure may not off-set the risk pricing
– contractor default has a significant impact
– potentially adversarial relationship
© 2014 Baker & McKenzie
– loss of control – less Owner involvement and potential for intervention Mona Dajani
[email protected]
– cf. caps on liability and limitations on liability 7
EPCM Contract
Engineering OWNER
Procurement and
Construction
Management
Agreement
WORKS CONTRACTORS
– EPCM Contractor provides engineering and supervisory services in connection with procurement
and construction but not the procurement and construction work itself
– EPCM Contractor's basic role is to:
carry out basic and detailed engineering
manage and co-ordinate the activities of equipment suppliers/construction contractors, in a
project management capacity
assist the Owner to select and enter into contracts with equipment suppliers/construction
contractors for the implementation of the project © 2014 Baker & McKenzie
Mona Dajani
[email protected]
8
EPCM Contract - Pros & Cons
Advantages
– lower bid costs and potential cost savings
– efficient design process and fast-track construction
– direct contractual relationships
– expert contractors
– non-adversarial relationship between EPCM Contractor and Owner
– replacement of works contractors
– higher level of control and intervention by the Owner
Disadvantages
– no single point of responsibility
– no fixed price or schedule
– lower levels of liability for EPCM Contractor and works contractors
– questions of bankability
– cross claims between works contractors
– contract administration © 2014 Baker & McKenzie
Mona Dajani
– less performance security [email protected]
9
Phased Approach - Convertible EPC Contract
– The initial design work is carried out under a separate FEED contract until the EPC price can be
determined
© 2014 Baker & McKenzie
– The contract then converts into a full LSTK EPC contract Mona Dajani
[email protected]
10
Convertible Approach - Pros and Cons
Disadvantages
– loss of competitive pressure (in practice)
– lack of initial certainty as to contract price or design
– potential failure of parties to agree on EPC contract price on completion of the open book process
– need for full transparency in Contractor‟s costs and monitoring by Owner
Practical messages
– undertake tax analysis as early as possible to determine best contract structure for tax efficiency
(contract split must be driven by tax regime of the deal)
– ensure that technical schedules can be split (if necessary)
– tender process should reflect the split
Performance testing and damages mechanisms; the EPC contract should include
– testing regimes and performance liquidated damages in respect of key criteria (eg product quality,
capacity, utility consumption etc.)
– mechanisms to recover performance liquidated damages within specified parameters, but right to
reject or reduce price if performance is below minimum standards
– clear program for testing – whether testing takes place before or after taking-over by Owner (e.g.
on Mechanical Completion or after commissioning or both)
© 2014 Baker & McKenzie
Mona Dajani
[email protected]
17
2. Cost & Time Issues
© 2011 Baker & McKenzie 18
Time & Cost
Contract program and time for completion
– critical issue – importance of completion on time to preserve revenue stream
– program – role, adjustment and legal status under the EPC contract; project to be completed as a
whole or in sections?
– defects liability period – purpose, effect and extension
Issues to consider
– from whom should the security be sought?
– for how much?
– for how long?
Types of security
– advance payment guarantee
– performance bond
– parent company guarantee
– retention / retention bond
– subcontractor indemnities
…or a combination
Retention – Cash retention of specified % (in range of 3-5% generally but may be higher) from interim certificates to a
total of similar % of Contract Price
– Released on issuing of Taking-Over Certificate
Subcontractor Indemnities – To be assignable to Owner and will be assigned on expiry of Defects Period.
– fails to provide or comply with requirements for performance – notice of default with cure period for some events, immediate for
security others
– abandons the Works or demonstrates intention not to continue – payment obligations – cease further payments to Contractor and
recovery of “additional cost to complete”
– commits a material breach of Contract
– practical consequences:
– fails to proceed (without reasonable excuse)
vacation of site and delivers goods, documents to Owner
– prolonged delay so that liable for Delay Damages up to the cap
and removes Contractor‟s Equipment
– becomes insolvent
transfer of sub-contracts (best efforts basis)
– subcontracts whole Works or assigns without consent
– commits a breach of law
© 2014 Baker & McKenzie
Mona Dajani
[email protected]
24
Force Majeure
Force Majeure
– Not defined under English law so contractual definition is important
– General tests plus non-exhaustive list of events or narrower test (perhaps with specific
exclusions)
– Consequences for parties‟ obligations – time and cost
– Possible termination for prolonged delay
Cap on liability at specified % of the Contract Price Consequential Loss exclusion (i.e. loss of profits,
loss of contracts etc.)
– IP infringement – IP infringement (?)
– environmental indemnity (?) – environmental indemnity (?)
– personal injury / property damage / third party claims – delay and performance liquidated damages
– amounts recovered under insurances (i.e. insured matters) – personal injury / property damage / third party claims
indemnities
– fraud, deliberate default or reckless misconduct
– fraud, deliberate default or reckless misconduct
– cost of defects work
The advantage of having an EPC contractor is that Owner can (to a degree) pass on risk but
remember that the Contractor will price risk in. This is an unavoidable clash and will need to be
considered as a key part of pricing
Pre-negotiation
– engage key advisors early (finance, project management, insurance surveys / geophysical)
– undertake tax analysis to determine structure
– consider the interface between different workstreams upfront
– letters of intent – commercially may be necessary but risky
– if seeking “hard points” set them out in the tender (cf. pricing)
Thank You
Ms. Dajani assists owners and developers throughout the entire project spectrum, commencing at project
conception and continuing through punchlist completion, and beyond, including: selecting the appropriate
project delivery system and contractual structure; drafting and negotiating construction-related agreements,
such as EPC, design-build, EPCM, construction, construction management, engineering, architectural,
program management and development agreements; drafting and negotiating operation and maintenance
agreements and LTSAs; and resolving construction-related disputes.
Awards, Honors & Skills:
Ms. Dajani is consistently ranked as one of the world‟s leading project finance lawyers by Chambers. Ms.
Dajani has been awarded America's Leading Lawyers for Business, and is similarly evaluated in numerous
"Who's Who" and other rankings by various organizations and publications. A frequent writer and speaker
on issues of interest to the energy industry and the legal profession, she has lectured extensively throughout
the country and abroad on issues for organizations including Lorman Education Services, Law Seminars
International, Urban Land Institute, Construction Law Superconference and Middle East Project Finance
Conferences in the United Arab Emirates. She is an adjunct professor at the University of Southern
California Gould School of Law where she teaches project development, infrastructure construction,
project finance and renewable energy law.
She has appeared on CNBC, FOX News and the Rachel Maddow show and has been quoted in the New
York Times, Business Week, Wall Street Journal, Forbes, Financial Times and other key publications
on renewable energy issues. She is listed in The International Who's Who of Real Estate Lawyers,
Who's Who in America, Who's Who of American Women, and Women in Project Finance/Project
Development Law. She serves on the board for the City of Hope Hospital in Los Angeles and also serves
on the national board for United Cerebral Palsy of Greater Chicago.
In addition to his practice, he serves as a lecturer at Loyola University School of Law in the Comparative Law
Seminar on Legal Systems in the Americas and as visiting professor at Northwestern Law School as a
lecturer in the Project Finance class. Mr. Moran acted as the Vice Chair of the Banking and Financial
José Antonio Morán Services committee of the International Institute for Conflict Prevention and Resolutions (the CPR). Mr.
Partner Morán is the chair for the North America Banking, Finance & Major Projects practice group.
Chicago, USA
Tel: +1 312 861 2829
Practice Focus
Jose.Moran Mr. Morán concentrates primarily on transactions in the US, Spain and Latin America. He has assisted major
@bakermckenzie.com US banks and institutional lenders in negotiating and drafting documents regarding loan syndications for
Latin American borrowers, as well as US and European-based oil and gas companies in Latin America in
Global areas of acquisitions. He has also represented contractors in connection with ground-up, design/build projects, bulk
fuels, and construction and renovation projects in military environments pursuant to NATO and Status of
practice:
Forces Agreements in Spain, Portugal, Korea, Japan, Jordan, Iraq, Afghanistan and Qatar.
Banking & Finance
Mr. Morán serves as counsel in major project finance and infrastructure transactions, moving complex
Cross-Border Counseling projects through development, financial closings and operations.
Education
Loyola University Chicago School of Law (J.D.) (1999)
Fordham University School of Law (LL.M.) (1996)
Complutense University of Madrid (J.D.) (1994)
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