BR100Aap Accounts Payable Application Setup

AIM
BR.100AAP ACCOUNTS PAYABLE

APPLICATION SETUP
CONAI
Author: L.Masella
Creation Date: 7-dic-21
Last Updated: 7-dic-21
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Version: 1.0
Approvals:
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Document Control
Change Record
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Date Author Version Change Reference
15-Sep-2008 L.Masella 1.0 No Previous Document
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Company Confidential - For internal use only
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Contents
Document Control ii
Application Setup Control Sheet - Payables 1
AP: Choose a Set of Books 3
AP: Define Invoice Tolerances 4
AP: Define Tax Names 6
AP: Define Withholding Tax Groups 12
AP: Maintain Tax & Certificates 16
AP: Define Invoice Approvals 18
AP: Define QuickCodes 21
AP: Define Payment Interest Rates 22
AP: Define Expense Report Templates 23
AP: Define Income Tax Regions 32
AP: Define Financial Options 35
AP: Define Accounts Payable Options 40
AP: Define Payment Formats 49
AP: Define Account Segments for Expense Reporting 52
AP: Define Aging Periods 53
AP: Define Special Calendars 54
Open and Closed Issues for this Deliverable55
Open Issues 55
Closed Issues 55
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Application Setup Control Sheet - Payables
Environment Name: Machine: Type (definition, execution, or both):
Workflow Setup Task Responsibility Due Date QA Responsibility QA Due Date Signature Approval
SubWorkflow Name
Setup Accounts Payable
AP: Choose a Set of Books
AP: Define Invoice Tolerances
AP: Define Tax Names
AP: Define Withholding Tax

Groups
AP: Maintain Tax & Certificates
AP: Define Invoice Approvals
AP: Define QuickCodes
AP: Define Payment Interest

Rates
AP: Define Expense Report

Template
AP: Define Reporting Entities
AP: Define Income Tax Regions
AP: Convert Multiple Supplier

Banks
AP: Define Financial Options
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Workflow Setup Task Responsibility Due Date QA Responsibility QA Due Date Signature Approval
SubWorkflow Name
AP: Define Accounts Payable

Options
AP: Define Payment Formats
AP: Define Request Sets
AP: Define Account Segments for

Expense Reporting
AP: Define Aging Periods
Setup Printer for Vendor Mailing SA: Create a Printer Style for
Label Report Vendor Mailing Labels
Setup Printer for Vendor Mailing SA: Create a Printer Driver for
Setup Printer for Vendor Mailing SA: Create a Printer Type for
Setup Printer for Vendor Mailing SA: Register a Printer for

Setup Printer for Vendor Mailing SA: Assign Printer Style to

Label Report Vendor Mailing Label Report
AP: Define Special Calendars
AP: Define Profile Options
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AP: Choose a Set of Books
Payables>Setup>Set of Books>Choose
CONAI Process: Business Area: Date:
Ciclo Passivo Payables

Control Number: Priority(H, M, L): Process Owner:
Description: Use this form to select a primary set of books to be used with Oracle Payables.
<Set of Books>
CONSORZIO NAZIONALE IMBALLAGGI
Set of Books
CNI_CALENDARIO
Calendar
EUR
Functional Currency
CONAI_FLEXFIELD
GL Account Structure
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AP: Define Invoice Tolerances
Payables>Setup>Invoice>Tolerances

Description: Use this form to define the matching and tax tolerances you want to allow for variances between invoice, purchase order,
receipt, and tax information.
<PO Matching>
Use this region to enter percentage-based tolerances for your matching approvals.
Name Tolerances Hold Name Enabled
0,0 Qty Ord Yes
Quantity Ordered (%)
Max Qty Ord

Maximum Quantity Ordered (%)
0,0 Qty Rec Yes
Quantity Received (%)
Max Qty Rec

Maximum Quantity Received (%)
0,0 Price Yes
Price (%)
Max Rate Amount

Exchange Rate Amount
Max Ship Amount
Shipment Amount
Max Total Amount

Total Amount
<Tax>
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Use this region to enter percentage-based tolerances for your tax approvals.
Tax (%)
Tax Amount Range
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AP: Define Tax Names
Payables>Setup>Tax>Names

Description: Use this form to define the tax names you use to record tax charges on your invoices.
<Tax Names>
Tax Name Tax Type Rate Description Enable for Inactive GL Account Account Description Vat
Self-Service Date Transaction
Users Type
A Withholding Tax Professionisti con cassa 20% su 01-20406520- CONTABILITA' GENERALE-Rit.

diritti e onorari 00000000-000000- Fisc. Redd. Lavoro a-DEFAULT-
00000-000-000-CNI- DEFAULT-DEFAULT-DEFAULT-
000000-000000 DEFAULT-CONAI-DEFAULT-
DEFAULT
H Withholding Tax Commissioni d'agenzia 23% sul 01-20406520- CONTABILITA' GENERALE-Rit.
50% dell'imponibile 00000000-000000- Fisc. Redd. Lavoro a-DEFAULT-
DEFAULT
O Withholding Tax Collaborazioni occasionali 20% su 01-20406520- CONTABILITA' GENERALE-Rit.
DEFAULT
Y Withholding Tax Professionisti senza cassa 20% su 01-20406520- CONTABILITA' GENERALE-Rit.
DEFAULT
AE Exempt Vat 0 ESENTE ART. 10 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
00000000-000000- acquisti-DEFAULT-DEFAULT-
000000-000000 CONAI-DEFAULT-DEFAULT
B1 Exempt Vat 0 ESCLUSO ART. 15 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
BC Exempt Vat 0 ESCLUSO ART. 26/3 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
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Users Type
FC Exempt Vat 0 FUORI CAMPO IVA 01/01/1950 01-10325090- CONTABILITA' GENERALE-Iva su
FE Exempt Vat 0 FUORI CAMPO IVA ART.7 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
FF Exempt Vat 0 FUORI CAMPO IVA 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
FR Exempt Vat 0 FUORI AMBITO IVA L.FIN.2008 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
ART.1 C.100 00000000-000000- acquisti-DEFAULT-DEFAULT-
XA Exempt Vat 0 Escluso art.2 c.3 let.a DPR 633/72 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
XB Exempt Vat 0 ESCLUSO ART. 3 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
XC Exempt Vat 0 ESCLUSO ART. 4 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
XD Exempt Vat 0 ESCLUSO ART. 4 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
XN Exempt Vat 0 ESCLUSO ART. 74 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su

AC Non Taxable 0 NON IMPONIBLE ART.74 c/7 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
FM Non Taxable 0 NON IMPONIBILE ART. 26 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
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Users Type
FN Non Taxable 0 NON IMPONIBILE ART. 9 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su

N1 Non Taxable 0 NON IMPONIBILE ART. 8/A 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
N2 Non Taxable 0 NON IMPONIBILE ART. 8/C 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
N3 Non Taxable 0 NON IMPONIBILE ART. 8/B 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
N4 Non Taxable 0 NON IMPONIBILE ART. 71/1 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
N5 Non Taxable 0 NON IMPONIBILE ART. 7 C.4 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
LETT.D 00000000-000000- acquisti-DEFAULT-DEFAULT-
N6 Non Taxable 0 NON IMPONIBILE ART.74 TER- 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
1C 00000000-000000- acquisti-DEFAULT-DEFAULT-
NI Non Taxable 0 NON IMPONIBILE ART.40 DL 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
331/93 00000000-000000- acquisti-DEFAULT-DEFAULT-
NN Non Taxable 0 NON IMPONIBILE ART. 41 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
L.427/93 00000000-000000- acquisti-DEFAULT-DEFAULT-
SI Non Taxable 0 NON SOGGETTO A RITENUTA 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
20VB Offset -20 Autofattura IVA Vendite Art. 17 01/01/1950 01-10325100- CONTABILITA' GENERALE-Iva su
00000000-000000- vendite-DEFAULT-DEFAULT-
20VE Offset -20 Autofattura IVA Vendite 01/01/1950 01-10325100- CONTABILITA' GENERALE-Iva su
INTRACEE 00000000-000000- vendite-DEFAULT-DEFAULT-
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Users Type
20VF Offset -20 Autofattura IVA Vendite 01/01/1950 01-10325100- CONTABILITA' GENERALE-Iva su
00000000-000000- vendite-DEFAULT-DEFAULT-
1000 Sales 10 IVA AL 10% 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
2000_R Sales 20 IVA AL 20% 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
20AB Sales 20 Autofattura IVA Acquisti Art. 17 01/01/1950 01-10325090- CONTABILITA' GENERALE-Iva su
20AC Sales 20 Autofattura IVA Acquisti 01/01/1950 01-10325090- CONTABILITA' GENERALE-Iva su
INTRACEE 00000000-000000- acquisti-DEFAULT-DEFAULT-
20AF Sales 20 Autofattura IVA Acquisti 01/01/1950 01-10325090- CONTABILITA' GENERALE-Iva su
IE Sales 20 IVA INDETRAIBILE AL 85% 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
IF Sales 20 IVA INDETRAIBILE AL 60% 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
IF10 Sales 10 IVA 10% INDETRAIBILE AL 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
60% 00000000-000000- acquisti-DEFAULT-DEFAULT-
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Users Type
IN Sales 20 IVA INDETRAIBILE AL 50% 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su

IN04 Sales 4 IVA 4% INDETRAIBILE AL 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
IN10 Sales 10 IVA 10% INDETRAIBILE AL 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
ND Sales 20 IVA INDETRAIBILE AL 100% 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su
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Withholding Tax Details

A H O Y
Tax Name
Flat Rate Flat Rate Flat Rate Flat Rate

Rate structure
ERARIO ERARIO ERARIO ERARIO

Tax Authority
SEDE LEGALE SEDE LEGALE SEDE LEGALE SEDE LEGALE
Site
RITENUTE RITENUTE RITENUTE RITENUTE

Calendar
1000 1000 1000 1000
(Vendor) Number
EUR EUR EUR EUR

Currency
Enabled Enabled Enabled Enabled
Create Tax Group
Effective Dates Amount Range

Type From To From To Rate Comments
A 20
H 11,5
O 20
Y 29
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AP: Define Withholding Tax Groups
Payables>Setup>Tax>Withholding>Groups

Description: Use this form to define withholding tax groups to be used with Oracle Payables.
<Withholding Tax Groups>

1038
Name
Commissioni d'agenzia 23% sul 50% dell'imponibile
Description
Inactive Date
Tax Names
Rank Tax Authority
Tax Authority:
Rank Tax Name Description Name Site
1 H Commissioni d'agenzia 23% sul 50% ERARIO SEDE LEGALE

dell'imponibile
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1040-A
Name
Professionisti con cassa 20% su diritti e onorari

Description
Inactive Date
Tax Names
Rank Tax Authority
Tax Authority:
1 A Professionisti con cassa 20% su diritti e ERARIO SEDE LEGALE

onorari
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1040-O
Name
Collaborazioni occasionali 20% su diritti e onorari

Description
Inactive Date
Tax Names
Rank Tax Authority
Tax Authority:
1 0 Collaborazioni occasionali 20% su diritti ERARIO SEDE LEGALE

e onorari
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1040-Y
Name
Professionisti senza cassa 20% su diritti e onorari

Description
Inactive Date
Tax Names
Rank Tax Authority
Tax Authority:
1 Y Professionisti senza cassa 20% su diritti e ERARIO SEDE LEGALE

onorari
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AP: Maintain Tax & Certificates
Payables>Setup>Tax>Withholding>Certificates

Description: Use this form to define and maintain withholding tax certificates to be used with Oracle Payables.
<Maintain Tax & Certificates>

Supplier Name
Supplier Number
Site
Certificate
Tax Name Number Type Priority Rate From To Comments
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Exception
Tax Name Invoice Number Rate From To Comments
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AP: Define Invoice Approvals
Payables>Setup>Invoice>Approvals

Description: Use this form to define the invoice approval codes that you use to hold or release invoice payments. You can define as many
Invoice Approval
codes as you require.
<Invoice Approvals>
Type Name Description Postable Releasable Inactive Date
Invoice Hold Reason Amount Invoice amount exceeded limit

Invoice Release Reason Reduced Amount Invoice amount lowered
Matching Hold Reason Amt Ord Amount billed exceeds amount ordered
Matching Hold Reason Amt Rec Amount billed exceeds amount received
Invoice Release Reason Validated Hold Released
Invoice Hold Reason Exchange Protocol Hold Awaiting Exchange Protocol Approval
Invoice Hold Reason Payment Approval Awaiting Payment Approval
Invoice Hold Reason Secondary Approval Awaiting Secondary Approval
Acct Hold Reason Awt Acct Invalid AWT Account is invalid
Acct Release Reason Awt Acct Valid AWT Account is now valid
Invoice Hold Reason Withholding Tax Can't perform automatic withholding tax
Invoice Release Reason Tax Withheld Performed automatic withholding tax
Invoice Release Reason Base Invoice Validated Base invoice is validated
Invoice Hold Reason Base Invoice Validated Base Invoice for the Price Correction
invoice is on hold
Funds Release Reason Passed Funds Check Funds checking was performed
Invoice Hold Reason Invoice Cancel Invoice cannot be cancelled
Matching Hold Reason Can't Close PO Cannot close PO before shipment is
fully delivered
Funds Hold Reason Funds Check Funds checking could not be performed
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Matching Hold Reason Can't Try PO Close Cannot try PO close because invoice has
unreleased holds
Matching Hold Reason Currency Difference Invoice currency different from PO
currency
Acct Hold Reason Dist Acct Invalid Distribution account is invalid
Acct Release Reason Dist Acct Valid Distribution account is now valid
Variance Hold Reason Dist Variance Total of invoice distributions does not
equal invoice amount
Acct Hold Reason ERV Acct Invalid Cannot create exchange rate variance
account
Acct Release Reason ERV Acct Valid Exchange rate variance account is now
valid
Matching Hold Reason Final Matching PO has already been final matched to
another invoice
Funds Release Reason Funds Now Available Sufficient funds now exist
Hold Quick Release Reason Holds Quick Released Holds Released
Funds Hold Reason Insufficient Funds Insufficient funds exist for this invoice
Invoice Hold Reason Invalid PO Invoice has invalid or missing PO
number
Inv Quick Release Reason Invoice Quick Released Invoice Released
Matching Release Reason Match Override Matching Hold Approved
Matching Release Reason Matched Passed matching condition
Matching Hold Reason Max Amt Ord Amount billed exceeds amount ordered
by tolerance amount
Matching Hold Reason Max Amt Rec Amount billed exceeds amount received
by tolerance amount
Matching Hold Reason Max Qty Ord Quantity billed exceeds quantity ordered
by tolerance amount
Matching Hold Reason Max Qty Rec Quantity billed exceeds quantity
received by tolerance amount
Matching Hold Reason Max Rate Amount Exchange rate variance exceeds limit
Matching Hold Reason Max Ship Amount Variance between invoice and shipment
amount exceeds limit
Matching Hold Reason Max Total Amount Sum of invoice and exchange rate
variances exceeds limit
Invoice Hold Reason Natural Account Tax Invoice tax code does not match the
natural account tax code
Invoice Release Reason Natural Account Tax OK Tax code updated to match natural
account
Insufficient Information No Rate Invoice is not in functional currency and
has no exchange rate
Invoice Hold Reason Payment over limit Disabling Payment over limit
Matching Hold Reason PO Not Approved PO has not been approved
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Matching Hold Reason Matching Required Invoice is not matched to any PO

Variance Hold Reason Prepaid Amount The prepaid amount including tax
exceeds the invoice amount
Matching Hold Reason Price Invoice price exceeds purchase order
price
Matching Hold Reason Qty Ord Quantity billed exceeds quantity ordered
Matching Hold Reason Qty Rec Quantity billed exceeds quantity
received
Matching Hold Reason Quality Quantity billed exceeds quantity
accepted
Sufficient Information Rate Exists Invoice exchange rate is now available
Matching Hold Reason Rec Exception Receiving Exception
Variance Hold Reason Tax Amount Range Invoice tax amount does not fall within
range
Matching Hold Reason Tax Difference Invoice tax code different from PO tax
code
Variance Hold Reason Tax Variance Invoice tax amount is not equal to the
calculated tax amount
Variance Release Reason Variance Corrected Invoice variance corrected
Variance Release Reason Variance Override Variance Hold Released
Invoice Hold Reason Supplier Hold all unvalidated invoices for
supplier
Invoice Release Reason Supplier Updated Supplier or Site Updated
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AP: Define QuickCodes
Payables>Setup>QuickCodes>Payables

Description: Use this form to define payables QuickCodes.
Type Name Description Active Inactive date
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AP: Define Payment Interest Rates
Payables>Setup>Payment>Interest Rates

Description: Use this form to define the interest rates Oracle Payables uses to calculate and pay interest on overdue invoices.
<Payment Interest Rates>

% (Rate) Effective Dates: Effective Dates:
From To
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AP: Define Expense Report Templates
Payables>Setup>Invoice>Expense Report Templates


Description: Use this form to define an expense report template for entering Expense Reports.
<Expense Report Templates>

Collaboratori
Template Name
Modello Nota Spese Collaboratori
Description
Inactive Date
Enable for Self-Service

Users
Web: Web: Web: Web: Web:

Friendly Image Viewable All Receipt Justification
Expense Item Type Includes Tax Tax Name GL Account Prompt File Template Required Required
(Picklist) Name
Auto a noleggio CONTABILITA' GENERALE- Not Required Only with

Noleggio automezzi/attrez-DEFAULT- Violation
DEFAULT-DEFAULT-DEFAULT-
DEFAULT
Taxi CONTABILITA' GENERALE-Viaggi Not Required Only with
e trasferte altri-DEFAULT-DEFAULT- Violation
DEFAULT-DEFAULT-DEFAULT
Aereo-treno CONTABILITA' GENERALE-Viaggi Not Required Only with
Pedaggi autostradali CONTABILITA' GENERALE-Viaggi Not Required Only with
Rimborso chilometrico CONTABILITA' GENERALE- Not Required Only with
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Rimborso chilometrico-DEFAULT- Violation

DEFAULT
Pernottamenti CONTABILITA' GENERALE-Viaggi Not Required Only with
Pasti CONTABILITA' GENERALE-Viaggi Not Required Only with
Pasti offerti a terze persone CONTABILITA' GENERALE-Spese Not Required Only with
di rappresentanza-DEFAULT- Violation
DEFAULT
Spese con scontrino CONTABILITA' GENERALE-Altri Not Required Only with
costi indeducibili-DEFAULT- Violation
DEFAULT
Parcheggi CONTABILITA' GENERALE-Viaggi Not Required Only with
Spese telefoniche CONTABILITA' GENERALE- Not Required Only with
Telefoniche deducibili al-DEFAULT- Violation
DEFAULT
Spese senza giustificativo CONTABILITA' GENERALE-Altri Not Required Only with
DEFAULT

Consiglieri
Template Name
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Modello Nota Spese Consiglieri

Description
Inactive Date

Users

Friend Image Viewable All Receipt Justification
Expense Item Type Includes Tax Tax Name GL Account ly File Name Template Required Required
(Picklist) Promp
t

DEFAULT
DEFAULT
DEFAULT
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DEFAULT
DEFAULT
DEFAULT
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Dipendenti
Template Name
Modello Nota Spese Dipendenti
Description
Inactive Date

Users

(Picklist) Promp
t

DEFAULT
DEFAULT
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DEFAULT
DEFAULT
DEFAULT
DEFAULT
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Seeded Personal Expense
Template Name
Seeded template for Personal Expense; Do not delete or modify this template
Description
Inactive Date

Users

(Picklist) Promp
t
Personal Not Required Only with

Violation
Exchange Rate Rounding Not Required Only with
Violation
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AP: Define Reporting Entities
Payables>Setup>Tax>Reporting Entities

Description: Use this form to define as many Tax Reporting Entities as your business needs.
<Reporting Entity>
CONAI
Name
CONAI
Location
Consorzio Nazionale Imballaggi
Description
05451271000
Tax ID Number
Value Description
01 CONTABILITA' GENERALE
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AP: Define Income Tax Regions
Payables>Setup>Tax>Regions

Description: Use this form to define your Tax Regions if you are using 1099 Combined Filing Program reporting.
<Income Tax Regions>

Reporting Limit: Reporting Limit: Effective: Effective:
Abbreviation Code Description Amount Method (picklist) (From) (To)
AK Alaska Same As Federal

AL 1 Alabama 1.500,00 Compare Individually
AR 5 Arkansas 2.500,00 Compare Individually
AS American Samoa Same As Federal
AZ 4 Arizona Same As Federal
CA 6 California Same As Federal
CO Colorado Same As Federal
CT Connecticut Same As Federal
DC 11 District of Columbia 600,00 Compare Sum
DE 10 Delaware Same As Federal
FL Florida Same As Federal
GA 13 Georgia Same As Federal
GU Guam Same As Federal
HI 15 Hawaii 600,00 Compare Individually
IA 19 Iowa 1.000,00 Compare Individually
ID 16 Idaho 600,00 Compare Individually
IL Illinois Same As Federal
IN 18 Indiana Same As Federal
KS 20 Kansas Same As Federal
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KY Kentucky Same As Federal

LA Louisiana Same As Federal
MA 25 Massachusetts Same As Federal
MD Maryland Same As Federal
ME 23 Maine Same As Federal
MI Michigan Same As Federal
MN 27 Minnesota 600,00 Compare Individually
MO 29 Missouri 1.200,00 Compare Individually
MP Mariana Islands Same As Federal
MS 28 Mississippi 600,00 Compare Individually
MT 30 Montana 600,00 Compare Individually
NC 37 North Carolina 600,00 Compare Individually
ND 38 North Dakota Same As Federal
NE Nebraska Same As Federal
NH New Hampshire Same As Federal
NJ 34 New Jersey 100,00 Compare Individually
NM 35 New Mexico Same As Federal
NV Nevada Same As Federal
NY New York Same As Federal
OH Ohio Same As Federal
OK Oklahoma Same As Federal
OR 41 Oregon Same As Federal
PA Pennsylvania Same As Federal
PR Puerto Rico Same As Federal
RI Rhode Island Same As Federal
SC 45 South Carolina Same As Federal
SD South Dakota Same As Federal
TN 47 Tennessee Same As Federal
TX Texas Same As Federal
UT 49 Utah Same As Federal
VA Virginia Same As Federal
VI Virgin Islands Same As Federal
VT Vermont Same As Federal
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WA Washington Same As Federal

WI 55 Wisconsin 600,00 Compare Individually
WV West Virginia Same As Federal
WY Wyoming Same As Federal
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AP: Define Financial Options
Payables>Setup>Options>Financials
Ciclo Passivo Payables <Date>

Description: Use this form to define the options and defaults you use throughout Oracle Applications. You can define defaults in this form to
simplify vendor entry, invoice entry, and automatic payments.
<Financial Options>
Use this region to select your defaults for Oracle Financials.
Accounting
2
Future Period Limit
01-20404040-00000000-000000-00000-000-000-CNI-000000-000000
GL Accounts: Liability
01-10327310-00000000-000000-00000-000-000-CNI-000000-000000
GL Accounts: Prepayment
01-99999997-00000000-000000-00000-000-000-CNI-000000-000000
GL Accounts: Discount Taken
01-50400010-00000000-000000-00000-000-000-CNI-000000-000000
GL Accounts: Rate Variance Gain
01-50400020-00000000-000000-00000-000-000-CNI-000000-000000
GL Accounts: Rate Variance Loss
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Encumbrance
Use Requisition Encumbrance
Encumbrance Type
Reserve at Completion
Use PO Encumbrance
PO Encumbrance Type
Invoice Encumbrance Type
Human Resources
Use this region to enter the options and defaults, such as numbering method, for entering employee information in Oracle Payables.
Setup Business Group
Business Group
Office
Expense Check Address (Picklist)
Enabled
Use Approval Hierarchies
Employee Number
Automatic
Method
1036
Next Automatic Number
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Supplier - Payables
Use this region to enter the invoice payment options and defaults that Oracle Payables assigns to the vendors you enter.
Payment Terms
Wire
Payment Method
Receipt Acceptance Days
Always Take Discount
Pay Alone
Supplier - Purchasing
Use this region to enter defaults that Oracle Purchasing assigns to the purchasing documents you enter.
CONAI
Ship To Location
CONAI
Bill To Location
CNI – CONAI
Inventory Organization
FOB
Ship Via
Freight Terms
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Supplier Entry
Use this region to determine the vendor options you use in Oracle Payables and to define defaults that Oracle Payables assigns to the vendors you
enter.
RFQ Only Site
Hold Unmatched Invoices
Receipt
Invoice Match Option
Supplier Number
Automatic
Entry
Numeric
Type
40000103
Next Automatic Number
Tax
Use this region to enter Value-Added-Tax (VAT) information for Oracle Applications. If your organization is not subject to registration to pay
value-added-taxes, you do not need to enter information in this region.
Default Tax Name
VAT
Italy
Member State
05451271000
VAT Registration Number
Enabled
Enable Recoverable Tax
100
Default Recovery Rate
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CALCULATION RULE
Nearest
Rounding Rule
Precision
Min Accountable Unit
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AP: Define Accounts Payable Options
Payables>Setup>Options>Payables

Description: Use this form to set control options and defaults used throughout Oracle Payables.
<Payables Options>
Accounting
Use this region to define the default audit information options for your invoice and payment transactions.
Accounting Methods
Primary Accounting Method Accrual
Secondary Accounting Method None
Set of Books CONSORZIO NAZIONALE
IMBALLAGGI
Automatic Offset Method

None
Balancing
Account
Currency
Use this region to enable multiple currencies in Oracle Payables and define Currency defaults for your foreign currency invoices and payments.
Enable
Use Multiple Currencies
Require Exchange Rate Entry
Calculate User Exchange Rate
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User
Exchange Rate Type
GL Accounts
01-50400010-00000000-000000-00000-000-000-CNI- CONTABILITA' GENERALE-Utile su cambi-DEFAULT-DEFAULT-DEFAULT-DEFAULT-DEFAULT-CONAI-
Realized Gain 000000-000000 DEFAULT-DEFAULT
01-50400020-00000000-000000-00000-000-000-CNI- CONTABILITA' GENERALE-Perdite su cambi-DEFAULT-DEFAULT-DEFAULT-DEFAULT-DEFAULT-
Realized Loss 000000-000000 CONAI-DEFAULT-DEFAULT
01-99999997-00000000-000000-00000-000-000-CNI- CONTABILITA' GENERALE-Default AP-DEFAULT-DEFAULT-DEFAULT-DEFAULT-DEFAULT-CONAI-
Rounding 000000-000000 DEFAULT-DEFAULT
Expense Report
Use this region to enable and enter defaults for Expense Reports you create in Oracle Payables.
Default Template
Payment Terms
Pay Group
99
Payment Priority
Enabled
Apply Advances
Enabled
Automatically Create Employee as
Supplier
Hold Unmatched Expense Report

Invoices
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Interest
Allow Interest Invoices
Prorate Across Overdue Invoice
Minimum Interest Amount*
Interest Invoice Accounts

Expense
Liability
* Note: No editing allowed unless “Allowed Interest Invoices” box is checked.
Invoice
Main
Use Invoice Approval Workflow
Confirm Date as Invoice Number
Enabled
Allow Online Approval
Enabled
Allow Adjustments to Paid Invoices
Enabled
Allow Document Category Override
Automatically Create Freight

Distribution
Freight Account
GL Date Basis
Invoice Date
Enabled
System Date
Goods Received/Invoice Date
Goods Received/System Date
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Prepayment
A
Payment Terms
Settlement Days
Build Prepayment Accounts when

Matching
Invoice Tax
Require Tax Entry at Header
Enabled
Use Automatic Tax Calculation
CALCULATION LEVEL
Header
Enabled
Tax Code
Line
Enabled
Allow Calculation Level Override
Distribution Amounts Include Tax
Allow Override
TAX TOLERANCE
Tax Variance
Tax
Tax Amount Range
Tax Amount Range
Matching
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Enabled
Allow Final Matching
Enabled
Allow Distribution Level Matching
Enabled
Allow Matching Account Override
Enabled
Transfer PO Descriptive Flexfield
Information
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Payment
Use this region to enter defaults, such as bank account and payment cycle, for the Payments you create in Oracle Payables.
Bank Account
Payment Batch Limit
EFT User Number
Additional Pay Through Days
Enabled
Allow Document Category Override
Single Payment (checkbox)

Enabled
Allow Print
Enabled
Allow Pre-Date
Allow Void and Reissue
Allow Address Change
Remit-To Bank Bank Charges

Allow Remit-To Account Override: Enabled Use Bank Charges:
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Supplier
Use this region to enter or review defaults for your vendors.
Due
Pay Date Basis
Invoice
Terms Date Basis
FO
PayGroup
Bank Charge Bearer
EUR
Invoice Currency
Tax Reporting
Combined Filing Program
Use Pay Site’s Tax Region
Income Tax Region
Withholding Tax
Enabled
Use Withholding Tax
Enabled
Allow manual Withholding
Tax Group
Apply Withholding Tax

Never
At Invoice Validation Tipe
Enabled
At Payment Tipe
Withholding Amount Basis (Checkbox)

Include Discount Amount
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Include Tax Amount
Create Withholding Invoice

Enabled
Never
At Invoice Validation Tipe
At Payment Tipe
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Tax Name Defaults

Enforce Tax from Account
Enforce Tax from Purchase Order
Tax Code Defaults

Hierarchy
Enabled 1
PO for Matched Invoices
Enabled 2
Supplier Site
Supplier
Account
Enabled 3
Financial Options
Invoice Header
Template
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AP: Define Payment Formats
Payables>Setup>Payment>Formats

Description: Use this form to define the Payment Formats you need to create payment documents.
<Payment Formats>
Bonifico-EUR
Payment Format
Wire
Payment Method
Zero Amount Payments Only
Group by Maturity Date
Currency
Multiple
EUR
Single
Remittance
Before Document
After Document
Enables
None
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Programs
Build Payments Program
Build Payments
CONAI Formatta Pagamenti per Banca

Format Payments
Separate Remittance Advice
Separate Remittance
<Payment Formats>
Italian EFT-EUR
Payment Format
Electronic
Payment Method
Zero Amount Payments Only
Group by Maturity Date
Currency
Multiple
EUR
Single
Remittance
Enabled
Before Document
After Document
None
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Programs
Build Payments Program
Build Payments
CONAI Formatta Pagamenti per Banca

Format Payments
Separate Remittance
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AP: Define Account Segments for Expense Reporting
Payables>Setup>Invoice>Distribution Sets

Description: Use this form to define the format and sort sequence of your Expense Detail Report.
DISTRIBUTION SETS
Name Type
Description
Inactive On
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AP: Define Aging Periods
Payables>Setup>Calendar>Aging Periods

Description: Use this form to define the aging periods you want to use for your Invoice Aging Report.
<Aging Periods>
Use this region to define the characteristics of your Aging Periods.
Name
Description
Active
Column Order Days: Days: Column Headings: Column Heading:

From To First Second
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AP: Define Special Calendars
Payables>Setup>Calendar>Special Calendar

Description: Use this form to describe periods which Oracle Payables uses for special functions, such as Key Indicator reporting or recurring
payment period definitions.
<Special Calendar>
RITENUTE
Name
9999
Periods Per Year
RITENUTE
Description
Withholding Tax
Type of Calendar
Period Year Sequence Start Date End Date System Name Report Run
GEN 2009 1 01/01/2009 31/01/2009 GEN-09

DIC 2008 12 01/12/2008 31/12/2008 DIC-08
NOV 2008 11 01/11/2008 30/11/2008 NOV-08
OTT 2008 10 01/10/2008 31/10/2008 OTT-08
SET 2008 9 01/09/2008 30/09/2008 SET-08
AGO 2008 8 01/08/2008 31/08/2008 AGO-08
LUG 2008 7 01/07/2008 31/07/2008 LUG-08
GIU 2008 6 01/06/2008 30/06/2008 GIU-08
MAG 2008 5 01/05/2008 31/05/2008 MAG-08
APR 2008 4 01/04/2008 30/04/2008 APR-08
MAR 2008 3 01/03/2008 31/03/2008 MAR-08
FEB 2008 2 01/02/2008 29/02/2008 FEB-08
GEN 2008 1 01/01/2008 31/01/2008 GEN-08
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Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date
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BR100Aap Accounts Payable Application Setup

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BR.100AAP ACCOUNTS PAYABLE

Date Author Version Change Reference

15-Sep-2008 L.Masella 1.0 No Previous Document

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Application Setup Control Sheet - Payables

Environment Name: Machine: Type (definition, execution, or both):

Setup Accounts Payable

AP: Choose a Set of Books

AP: Define Invoice Tolerances

AP: Define Tax Names

AP: Define Withholding Tax

AP: Maintain Tax & Certificates

AP: Define Invoice Approvals

AP: Define QuickCodes

AP: Define Payment Interest

AP: Define Expense Report

AP: Define Reporting Entities

AP: Define Income Tax Regions

AP: Convert Multiple Supplier

AP: Define Financial Options

AP: Define Accounts Payable

AP: Define Payment Formats

AP: Define Request Sets

AP: Define Account Segments for

AP: Define Aging Periods

Setup Printer for Vendor Mailing SA: Register a Printer for

Setup Printer for Vendor Mailing SA: Assign Printer Style to

AP: Define Special Calendars

AP: Define Profile Options

AP: Choose a Set of Books

Ciclo Passivo Payables

AP: Define Invoice Tolerances

Ciclo Passivo Payables

Max Qty Ord

Max Qty Rec

Max Rate Amount

Max Total Amount

Tax Amount Range

AP: Define Tax Names

Ciclo Passivo Payables

A Withholding Tax Professionisti con cassa 20% su 01-20406520- CONTABILITA' GENERALE-Rit.

XN Exempt Vat 0 ESCLUSO ART. 74 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su

FN Non Taxable 0 NON IMPONIBILE ART. 9 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su

IN Sales 20 IVA INDETRAIBILE AL 50% 01/01/2000 01-10325090- CONTABILITA' GENERALE-Iva su

Withholding Tax Details

Flat Rate Flat Rate Flat Rate Flat Rate

ERARIO ERARIO ERARIO ERARIO

RITENUTE RITENUTE RITENUTE RITENUTE

EUR EUR EUR EUR

Effective Dates Amount Range

AP: Define Withholding Tax Groups

Ciclo Passivo Payables

<Withholding Tax Groups>

Rank Tax Authority

1 H Commissioni d'agenzia 23% sul 50% ERARIO SEDE LEGALE

Professionisti con cassa 20% su diritti e onorari